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17 April 2019 Dear Councillor, STAMFORD TOWN COUNCIL

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17 April 2019 Dear Councillor, STAMFORD TOWN COUNCIL Town Hall, St. Mary’s Hill, Stamford, Lincolnshire PE9 2DR 17 April 2019 Dear Councillor, STAMFORD TOWN COUNCIL – NOTICE OF MEETING You are hereby summoned to attend a meeting of the Town Council at the Town Hall to be held on Tuesday 30 April 2019 at 7 p.m. for the purpose of considering and passing such resolutions as may be necessary with respect of each item on the agenda attached. Yours sincerely, Town Clerk Please note that this meeting will be preceded by a reception at 6.00pm to thank all the volunteers who have supported the Town Council throughout their term of office and in addition to wish Mrs Susan Brooks all the very best on her retirement as Matron from Stamford Hospital. Stamford Town Council Town Hall, St. Mary’s Hill, Stamford, Lincolnshire PE9 2DR ORDINARY MEETING OF THE TOWN COUNCIL TO BE HELD ON TUESDAY 30 APRIL 2019 AT 7.00 P.M TO BE HELD IN THE COUNCIL CHAMBER AT THE TOWN HALL Members of the Public and Press are welcome to attend. Before the formal meeting commences there is an Open Forum to receive questions from members of the public. As part of this process members of the public can speak for no more than 3 minutes to address the Town Council. AGENDA 1. Apologies and reasons for absence 2. Declarations of Interests: Members are reminded to declare any interests which may arise on matters for discussion at the meeting 3. To confirm the notes of the Town Council meeting held on 26 March 2019 4. Reports on Outside Bodies/Organisations a. Lincolnshire County Councillors b. South Kesteven District Councillors c. Town Councillors on Outside Bodies d. Stamford Ward Councillors e. Town Councillors on Outside Bodies 5. To consider the un-contested 2019 Election Results and 2019 Mayorality 6. Feedback on the installation of the WW1 Commemorative Benches 7. Town Clerk’s Report a. Action Points arising from Council Minutes: b. Update on actions raised by members of public and other organisations: 8. Planning Committee a. To approve the accuracy of the notes of the Committee meeting held on 02 April 2019 & 16 April 2019 (to be tabled) b. To identify any action points and items that may require further discussion and acceptance of the recommendations: c. The Chairman of the Committee to propose ratification of the minutes and approval of recommendations subject to any amendments. 9. Amenities Committee Meeting a. To approve the accuracy of the notes of the Committee meeting held on 02 April 2019 b. To identify any action points and items that may require further discussion or acceptance of the recommendations: c. The Chairman of the Committee to propose ratification of the minutes and approval of recommendations subject to any amendments. Town Hall, St. Mary’s Hill, Stamford, Lincolnshire PE9 2DR 10. Strategic Development Committee Meeting a. To approve the accuracy of the notes of the Committee meeting held on 03 April 2019 b. To identify any action points and items that may require further discussion or acceptance of the recommendations: c. The Chairman of the Committee to propose ratification of the minutes and approval of recommendations subject to any amendments. 11. Events Committee Meeting a. To approve the accuracy of the notes of the Committee meeting held on 08 April 2019 b. To identify any action points and items that may require further discussion or acceptance of the recommendations: c. The Chairman of the Committee to propose ratification of the minutes and approval of recommendations subject to any amendments. 12. Finance Committee Meeting a. To approve the accuracy of the notes of the Committee meeting held on 09 April 2019 b. To identify any action points and items that may require further discussion and acceptance of the recommendations: i. To consider the Internal Audit Report 2018/19 ii. Approval of the Governance Statement 2018/19 iii. Approval of the Accounting Statements 2018/19 iv. Confirm The Notice of Public Rights and Publication of Unaudited Annual Governance and Accountability Return 2018/19. c. The Chairman of the Committee to propose ratification of the minutes and approval of recommendations subject to any amendments. 13. Scrutiny and Audit Committee Meeting a. To approve the accuracy of the notes of the Committee meeting held on 10 April 2019 b. To identify any action points and items that may require further discussion or acceptance of the recommendations: c. The Chairman of the Committee to propose ratification of the minutes and approval of recommendations subject to any amendments. 14. Accounts for Payment a. To approve the schedule of payments - No 12b & No.1 15. Questions without discussion 16. Date of next meeting – Annual Town Council Meeting Thursday 16 May 2019 17.04.19 Town Clerk Stamford Town Council - 4 - 30 April 2019 STAMFORD TOWN COUNCIL MINUTES OF THE STAMFORD TOWN COUNCIL MEETING HELD ON TUESDAY, 26 MARCH 2019 AT 7.00PM IN THE TOWN HALL, STAMFORD PRESENT Councillor B Griffin, Chairman Councillor M Exton Councillor B Sandall Councillor B C Sumner Councillor Mrs S J Sandall Councillor J Dawson Councillor T Story Councillor Ms M Couch Councillor Mrs S Sismore Councillor B Turner Councillor Mrs G Johnson Councillor D Taylor Councillor A Croft Councillor Mrs A Billington Councillor S Carroll Councillor D Dorson Councillor Mrs M Pitt Councillor R Foulkes ALSO PRESENT Town Clerk Deputy Town Clerk Rev Andy Fyall, Methodist Church Councillor D Brailsford (LCC Councillor Stamford West) 2 Members of public 1 Member of press Formal meeting commenced 7.00pm 722. APOLOGIES FOR ABSENCE (Agenda Point 1) Councillor H Bisnauthsing, Councillor Mrs B A Sumner and Councillor A Swan submitted their reasons for absence. The reasons were noted and accepted. Apologies were also received from Councillor M Lee (Leader of South Kesteven District Council). This was noted. 733. DECLARATION OF INTEREST (Agenda Point 2) Councillor M Exton and Councillor B C Sumner declared a Personal Interest in respect of any discussions related to planning as they are on SKDC’s Development Management Committee. Stamford Town Council Stamford Town Council - 5 - 30 April 2019 Councillor D Dorson declared a Personal and Prejudicial Interest in respect of any discussions relating to staff as his wife is Deputy Town Clerk. Councillors Mr B Sandall and Mrs S Sandall declared a Personal and Prejudicial Interest in respect of payment item 9573 as it related to their family business. Councillor Miss B Griffin declared a Personal and Prejudicial Interest in respect of payment item 9556 as it related to her Mayoral Allowance. 734. MINUTES (Agenda Point 3) The notes of the Town Council meeting held on Tuesday, 26 February 2019 had been circulated and the Pink Paper element tabled. It was proposed by Councillor Ms M Couch, seconded by Councillor J Dawson and RESOLVED by majority vote that these minutes are a true record of the meeting subject to the minor amendment and be signed by the Chairman. There was three abstentions. 735. REPORTS ON OUTSIDE BODIES / ORGANISATIONS (Agenda Point 4) a) Councillor David Brailsford (Lincolnshire County Council, Stamford West) – Reported that a one-way system would be in operation along St. John Street leading in to Red Lion Square for the next two weeks. This is due to the erection of scaffolding to undertake roofing repairs. Councillor Brailsford repeated that he holds a neutral position in respect of the matter of the resurfacing of Red Lion Square and awaits the recommendation of the County Council professional Officers investigating this matter. b) Councillor R Foulkes (Lincolnshire County Council, Stamford East) – Reported that NHS Stamford Minor Injuries Unit will now become an Urgent Care Centre. This will mean it will operate twelve hours a day for seven days a week. In respect of the speed issues on Conduit Road, he has written to Lincolnshire Community Speed Watch to initiate a speed watch check in the area. The matter of the roundabout on Lincoln Road remains in hand and there will be a report when more information is available. c) Town Councillors on Outside Bodies – Councillor J Dawson informed Council that the United Charities are being reorganised and amalgamated with Truesdale Charity to make them more efficient in delivering their individual objectives. This will has resulted in the operation being overseen by the Truesdale Secretary rather than Stapleton’s Solicitors. 736. TOWN CLERK’S REPORT (Agenda Point 5) a) Correspondence – A schedule of correspondence will be e-mailed to all members to keep them informed. Any queries relating to any element of such correspondence should be directed to the Officer dealing with that item. Stamford Town Council Stamford Town Council - 6 - 30 April 2019 b) Action Points – The status of action points relating to each Committee had been circulated to members to keep them informed. c) Other matters related to Council business: i. Forthcoming Committee meetings – Paperwork has been tabled. ii. Cherry Holt Road Development- Longhurst Group had allocated space on Wednesday 27th March at Stamford Arts Centre should Councillors wish to have sight of the detailed plans for the Cherry Holt Road development. Members of the Council were encouraged to attend so an informed response could be submitted. Councillor J Dawson informed the Council that as his son was involved with this development scheme he would be declaring a Personal and Prejudicial Interest when the application is submitted. iii. Ground Maintenance Contracts – It was confirmed that this had been issued and the contracts commence on the 1st April 2019. iv. Local Council Elections 02 May 2019 - Councillors wishing to stand for re-election where informed that their nomination papers have to be submitted by 4pm on Wednesday 03 April 2019.
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