ARDS AND NORTH DOWN BOROUGH COUNCIL 21 June 2018 Dear Sir/Madam You are hereby invited to attend a meeting of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Wednesday, 27 June 2018 commencing at 7.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Prayer 2. Apologies 3. Declarations of Interest 4. Mayor’s Business 5. Mayor and Deputy Mayor Engagements for the Month (To be tabled) 6. Minutes of Meeting of Council dated 30 May 2018 (Copy attached) 7. Minutes of Annual Meeting dated 6 June 2018 (Copy attached) 8. Minutes of Committees (Copies attached) 8.1 Minutes of Newtownards Town Steering Group dated 11 June 2018 8.2 Planning Committee dated 12 June 2018 8.3 Environment Committee dated 13 June 2018 8.4 Regeneration and Development Committee dated 14 June 2018 8.5 Corporate Services Committee dated 19 June 2018 8.6 Community and Wellbeing Committee dated 20 June 2018 8.6.1. Matters Arising – Item 26 Nominations to Community Development Grants Working Group 8.6.2. Matters Arising – Item 34 Northern Community Leisure Trust – Quarter 4 Report (Copy attached) 9 Request for Deputation 9.1 Motor Cycle Action Group UK 10. Consultations 10.1 Consultation on NILGOSC’s Vision, Mission, Strategic Aims and Values (Copy correspondence attached) 10.2 Consultation on the Future of the Non-Domestic Renewable Heat Incentive Scheme (Copy correspondence attached) 10.3. Consultation on Addressing the Legacy of Northern Ireland’s Past (Copy correspondence attached) 11. General Data Protection Regulations – Rural Development Programme (Report attached) 12. Freedom of the Borough – Health and Social Care Staff (Report attached) 13. Transfer of Rights of Burial 14. Sealing Documents 15. Notices of Motion Status Report (Copy attached) 16. Notices of Motion 16.1 Notice of Motion submitted by Alderman Irvine That this Council liaises with the Woodland Trust on a project to plant new trees within Castle Park Bangor to commemorate the centenary of the ending of the First World War. 16.2. Notice of Motion submitted by Councillor Gilmour, Councillor Armstrong-Cotter and Councillor Cathcart This Council comends the wonderful work carried out by Midwives and calls upon the officers to bring back a report detailing how we can commemorate the centenary of The Midwives (Ireland) Act 1918, which turned Midwifery into a regulatory profession, possibly through a Commemorative Flower bed, and a historical display in North Down Museum. 16.3 Notice of Motion submitted by Councillor Muir That this Council agrees that officers should collate and publish on the Council website in a simple and easy to understand manner member attendance statistics for Full Council and all Standing Committee meetings. Statistics to be updated on a quarterly basis with historical attendance information from 1 April 2015 included. 2 16.4. Notice of Motion submitted by Councillor T Smith & Councillor Cathcart This Council recognises the issue of marine pollution and the damage it is doing to the seas surround this island. We are committed to taking action to reduce the amount of litter in our waters and therefore I ask officers to bring a report which looks at the possibility of using Seabins around our coast to tackle the issue of pollution in our seas. 16.5 Notice of Motion submitted by Councillor T Smith & Councillor McIlveen This Council expresses its shock and disgust that NILGA’s official twitter account, an organisation which represents all local authorities in Northern Ireland, publicly endorsed Newry Armagh Sinn Fein’s tweet commemorating the death of Irish republican hunger strikers, further calls NILGA to fully apologise for its actions, which are extremely hurtful to the victims and survivors of the illegal campaign of terror carried out by these hunger strikers and their colleagues and which do not represent the views of this Council and suspends activity with and our membership of NILGA until such an apology is forthcoming. 16.6. Notice of Motion submitted by Councillor T Smith and Councillor Gilmour This Council supports the call by the British Deaf Association and others for the introduction of a Sign Language Act her in Northern Ireland to provide protection and support for our deaf community. We write to the Secretary of State to take action and to introduce the necessary legalisation. We as a Council will also ensure it continues to be more mindful of the needs of individuals and community groups who are deaf or hearing impaired in all service areas and will ensure signers or Sign Video is offered across a range of Council services to meet any identified need. As part of this commitment and with International Deaf Week beginning September 24th, this Council will have a signer for that month’s Council meeting to allow members of the deaf community from here in our borough the opportunity to be part of the decision making process of the Council. We will also organise a consultation event with deaf people who live locally so Councillors can hear from them directly as to their concerns, their ideas and their thoughts about the Borough and what more we can do as a Council to help them. 16.7. Rescinding Notice of Motion submitted by Alderman Fletcher, Councillors Woods, Muir, Boyle, Douglas, Robinson & Hunter That this Council rescinds the decision taken at the full Council meeting on the 28th of April 2018 to remove Ballymenoch Park, Holywood from the current grass cutting schedule. It therefore resorts back to the original proposal brought to Community and Wellbeing Committee on the 18th of April 2018 stating that Council ‘approves the initiatives to support the ongoing parks re-wilding projects to enhance and promote biodiversity across the Borough. 3 16.8.Notice of Motion submitted by Councillor Woods and Councillor Menagh That this Council writes to the Department of Work and Pensions urging that a review takes place on how people with terminal illnesses are assessed for welfare under Personal Independence Payments, with the focus on the six month rule. 16.9. Notice of Motion submitted by Councillor Andrew Muir That this Council acknowledged the positive contribution that diversity brings to our communities and accordingly affirms that all lesbian, gay, bisexual and trans people living, working or visiting our Borough should be accepted and valued as equal citizens as part of a safe, welcoming and inclusive society. Council consequently requests that officers explore how we can positively fulfil this pledge including via suitable events. 16.10.Notice of Motion submitted by Councillor Stephen Cooper That this Council provides two portable toilets for the annual band competition held by Goldsprings Flute Band on Saturday 21 July 2018 ITEMS 17-20*** IN CONFIDENCE *** 17.Request for a Funfair at the McKee Clock Arena, Bangor (Report attached) 18.Tender for the Collection and Reprocessing of Paint from Household Recycling Centres 2018/2019 (Report attached) 19. Extension of the Legal Services Tender (Report attached) 20. Recruitment of Director of Finance and Performance (Report attached) Circulated for Information (a) Northern Health and Social Care Trust – Personal and Public Involvement Annual Report 2017-2018 (Copy attached) (b) Department for Infrastructure - Disabled Person Parking Places on Roads (Correspondence attached) (c) Northern Ireland Office – Launch of Digital Registration and Response to the Consultation on the Future of Electoral Delivery in Northern Ireland (Correspondence attached) (d) Department for Infrastructure – Proposed Changes to Existing Bus Parking Bay to Coach/Taxis Parking Bay with Limited Waiting Time – Bridge Street, Bangor (Correspondence attached) (e) NILGA Response to Notice of Motion (Correspondence attached) 4 MEMBERSHIP OF ARDS AND NORTH DOWN BOROUGH COUNCIL Alderman Carson Councillor Dunlop Alderman Fletcher Councillor Dunne Alderman Gibson Councillor Edmund Alderman Girvan Councillor Ferguson Alderman Graham Councillor Gilmour Alderman Henry Councillor Hunter Alderman Irvine Councillor Kennedy Alderman Keery Councillor Martin Alderman McDowell Councillor McAlpine Alderman Smith Councillor McClean Councillor Adair Councillor McIlveen Councillor Allen Councillor Menagh Councillor Armstrong-Cotter Councillor Muir Councillor Boyle Councillor Robinson Councillor Brooks Councillor Smart (Mayor) Councillor Cathcart Councillor T Smith Councillor Chambers Councillor Thompson (Deputy Mayor) Councillor Cooper Councillor Walker Councillor Cummings Councillor Wilson Councillor Douglas Councillor Woods 5 ARDS AND NORTH DOWN BOROUGH COUNCIL A meeting of the Ards and North Down Borough Council was held in the Town Hall, The Castle, Bangor on Wednesday, 30 May 2018 commencing at 7.00pm. PRESENT: In the Chair: The Mayor (Councillor Adair) Aldermen: Carson Henry Fletcher Irvine Gibson Keery Girvan McDowell Graham Smith Councillors: Armstrong-Cotter McAlpine Boyle McClean Brooks McIlveen Cathcart Menagh Chambers Muir Cummings Robinson Douglas Smart Dunlop Smith Dunne Thompson Gilmour Walker Hunter Wilson Kennedy Officers: Chief Executive (S Reid), Director of Community and Wellbeing (G Bannister), Director of Environment (D Lindsay), Director of Regeneration, Development and Planning (S McCullough), Head of Finance (S Grieve), Democratic Services Manager (J Wilson) and Democratic Services Officer (M McElveen) Also, in Derek McCallan, NILGA Attendance: Dr John Kremer 1. PRAYER The Mayor (Councillor Adair) welcomed everyone to the meeting and after reading a passage from the Bible invited the Chief Executive to commence the meeting by reading the Council prayer. NOTED. 2. APOLOGIES An apology for inability to attend was received from Councillor Cooper and an apology for lateness was received from Alderman Irvine. NOTED. 3. DECLARATIONS OF INTEREST The Mayor asked for any declarations of interest. Councillor McAlpine declared an interest in Item 15.11 – Notice of Motion submitted by Councillor T Smith and Councillor Brooks and Item 15.14 – Notice of Motion submitted by Councillor Walker and Councillor Brooks. Councillor Muir declared an interest in Item 8.1 – Translink – Transport Plans for the Borough.