Murupara Community Board MONDAY, 19 AUGUST 2019
AGENDA
Meeting to be held in the Murupara Service Centre, Civic Square, Murupara at 10:00 am
Steph O'Sullivan CHIEF EXECUTIVE 13 August 2019
WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 Membership ...... 4
2 Apologies ...... 4
3 Public Forum ...... 4
4 Confirmation of Minutes ...... 5
4.1 Minutes - Murupara Community Board 1 July 2019 ...... 5
5 Annual Plan - Council Response to Board Submission ...... 10
5.1 Annual Plan - Council Response to Board Submission ...... 10
6 Reports ...... 14
6.1 Murupara Community Board - Activity Report to July 2019 ...... 14
7 Chairperson and Subcommittee Reports ...... 24
7.1 Chairpersons Report – August 2019 ...... 24 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 1 Membership
1 Membership
Councillor A R Silcock - Chairperson
Board Member O K Hynes
Board Member B R Jenkins
Board Member M M N Jenner
Board Member A W O'Brien
Board Member T V Rangiwai
Board Member J K Te Amo - Deputy Chairperson 2 Apologies
An apology for absence has been received from Councillor A R Silcock 3 Public Forum
The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time.
Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker.
1. Sergeant Bryan Newcombe - Murupara Police
2. Karen Summerhays - Community Security Programme
4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 4 Confirmation of Minutes
4 Confirmation of Minutes
4.1 Minutes - Murupara Community Board 1 July 2019
MURUPARA COMMUNITY BOARD MEETING HELD AT Details of Meeting: THE GALATEA HALL, MANGAMATE ROAD, GALATEA ON MONDAY, 1 JULY 2019 COMMENCING AT 12:00 PM
Councillor A R Silcock (Chairperson), Board Members M Present: M N Jenner, A W O’Brien, T V Rangiwai and J K Te Amo
K Summerhays (Senior Community Services Advisor) and In attendance: H J Storey (Governance Support Advisor)
Sergeant B Newcombe, D Cobb, J Goldsmith, K Porima, L Visitors: Immink
Apologies: Board Member O K Hynes and A O’Brien for lateness
The meeting was opened with a Karakia from J Goldsmith.
1. PUBLIC FORUM
1.1. Sergeant B Newcombe
Sergeant Newcombe noted that the Murupara Station would be manned 24 hours a day, which meant that once the officer had finished his shift, he would remain at the station and respond to 111 calls until the next shift came on. He said that they would have 5 officers and a sergeant by the end of July which meant that roster changes would be made and officers would be able to work in pairs and spend more time on the streets.
Sergeant Newcombe advised that an arrest had been made for numerous charges including the theft of the ATM machines from the Credit Union building. He noted that it was a person who lived outside the area and there was no evidence linking any local residents to the crime. He said that while burglary number were down for this period, there had been a spike in family violence call outs.
In response to a question in relation to what the community could do with regards to family violence, Sergeant Newcombe said that there was a need for more agencies such as counselling, financial, drug and alcohol services and school support service to be based in the town so that Police could refer people to them locally instead of people having to go to Rotorua. He noted that suicide prevention was also lacking with a shortage of mental health services and said that while they worked with Whakatāne Hospital or refer patients to the local doctor, there was a big gap with prevention programmes. It was suggested that Mental Health Advocate Mike King be approached personally to come to the area and provide some guidance and support.
Discussion ensued on a process to look at the drug and alcohol problems within communities in the ward and it was agreed that community leaders meet to discuss what was occurring in their areas and to consider the way forward by creating a simple and easily understood community plan which included agencies and contact details. Board Member Jenner agreed to liaise with Sergeant Newcombe to initiate the process.
5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 1 July 2019 (Cont.)
Attendance: Board Member O’Brien entered and Sergeant Newcombe left the meeting at 12.18 pm
1.2. Dionne Cobb – Murupara St John
Ms Cobb advised the meeting that the door to the St John building had to be repaired for health and safety reasons and noted that the camera had shown another culprit recently trying to break in to the premises. She noted that the work had been carried out cheaper than the quote in the application and they were now seeking a grant of $1,000 to cover the cost of the repair. Ms Cobb advised that the kitchen had been upgraded and the $48 remaining from that grant would be used to provide a gas bottle for the barbecue.
Attendance: Mr Porima entered the meeting and Ms Cobb left the meeting at 12.23 pm
1.3. James Goldsmith and Kingi Porima
Mr Goldsmith advised that he had been working with the police on providing 24 hour security for the town and noted that he and Mr Porima were on a Rotorua Police led community committee. He said that he was concerned at the health and safety of people in Murupara and wanted to create a community plan that could be taken to parliament to assist with the cost of providing security in the town. Mr Goldsmith advised that ex-Murupara resident Bonnie Ohlson, who was now with Watchmen Security, Tauranga had offered bring a security team to Murupara and provide coverage daily from 6 pm to 6 am and advised that once this was in place, he would let the community know.
Mr Goldsmith noted that the ex-Network Murupara property in Civic Square had been flooded and needed to be repaired before it was able to be utilised again as a community hub. He noted that an appraisal of the cost to repair the building was being undertaken so that funding could be sought. Mr Goldsmith advised that while the Credit Union had agreed to reinstate the ATM machine, discussions were still being held with Westpac to get theirs reinstated.
Mr Porima noted that a public meeting had been held at Murupara Area School to commence a community plan and said that five simple goals had been established to:
protect the wellbeing, safety and health of the community develop relationships with the Community Board, the Council and local MP’s to set up security for the town, hopefully with funding from the government community communication development of a community plan for Murupara and the surrounding district
The Senior Community Services Advisor noted that she chaired the community trust at Te Puke that had purchased the post office and converted it into a community centre and in her role at the Whakatane District Council would be developing a community development strategy which would be provided to the Council in the new triennium. Mr Goldsmith invited the Senior Community Services Advisor to attend the Murupara community meetings which were currently held weekly.
1.4. Youth Council
The Senior Community Development Advisor noted that youth council positions had been advertised, people had been approached in the ward, offers of reimbursement of fuel costs had been made and contact made with Pastor Sam. Barriers to participation included Rotorua being more aligned to Murupara than Whakatāne as many of the youth attended school and sports there, transport to meetings, technical access was limited and the location and timing of the meetings. The Senior
6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 1 July 2019 (Cont.)
Community Development Advisor advised that online meeting access could be provided if needed, but questioned whether there was an identified youth leadership group in the area that wanted to engage with the Whakatāne District Youth Council or whether there was a desire to form their own group and feed into it the youth council.
The Senior Community Development Advisor advised that a youth action plan was to be initiated by youth, to be held by youth rather then it being a Council document. Talia and Caleb were leading the group considering what the plan would look like and the realities of building it.
Discussion ensued on the youth council and it was suggested to look at building up a voice in the three rural wards first and then get a youth member to represent each ward to make the youth voice stronger. It was also suggested that Board Members mentor youth and work alongside them to provide confidence and support. The Senior Community Development Advisor noted that they were considering bringing the Youth Council to Murupara for a meeting.
The meeting was advised that an attempt was being made to establish a youth council in Murupara and in the past members had been part of the Whakatāne group, but they found it hard to engage and when they put ideas forward other members did not want to assist. A youth group was created for the smaller communities with participants being given training to become more confident, and while they hardly spoke, when they did it was in areas of concern to them. It was also hard for the Members from Ruatāhuna and Murupara to attend a meeting at 4 pm at Whakatāne on a school day, and for the same reasons, Whakatāne youth were unable to go to Murupara.
2. CONFLICTS OF INTEREST
There were no conflicts of interest noted.
3. CONFIRMATION OF MINUTES: 13 MAY 2019
Refer to pages 5-9 of the agenda.
RESOLVED:
THAT the minutes of the Murupara Community Board meeting held on Monday, 13 May 2019 be confirmed as a true and correct record.
Jenner/O’Brien CARRIED
4. REPORTS
4.1. Activity Report to June 2019
Refer to pages 10-19 of the agenda
The following items were noted:
several of the water connections in Civic Square were close to shop doorways and needed to be evened out so they were not a trip hazard it was requested that the previous years library book issues be included in the activity report as a comparison to this years figures a query was raised as to when the road from Papaeru to Ruatāhuna would be sealed
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RESOLVED:
THAT the Activity Report to June 2019 be received.
Te Amo/Rangiwai CARRIED
4.2. Extraordinary Vacancy – Murupara Community Board
Refer to pages 19-20 of the agenda.
Card has been sent to Bruce
RESOLVED:
1. THAT the Extraordinary Vacancy – Murupara Community Board report be received; and 2. THAT Bruce Jenkins be acknowledged for his tenure on the Board and his support to the Murupara-Galatea ward; and 3. THAT due to the upcoming election, the extraordinary vacancy on the Galatea-Waiōhau subdivision of the Murupara Community Board not be filled.
Jenner/Rangiwai CARRIED
4.3. Request for Funding – Murupara St John and K Taputu
Refer to pages 21-40 of the agenda.
RESOLVED:
1. THAT the Request for Funding – Murupara St John report be received; and 2. THAT $1,000 be allocated from the Murupara Community Board Discretionary Fund to the Murupara St John towards the cost of replacing the doors at the station.
Jenner/Te Amo CARRIED
RESOLVED:
THAT $500 be allocated from the Murupara Community Board Discretionary Fund to the Kathy Taputu towards the cost of competing in the 2019 New York Marathon.
Jenner/Rangiwai CARRIED
5. CHAIRPERSON AND CONFERENCE REPORTS
5.1. Chairperson’s Report
Refer to pages 41-45 of the agenda.
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Ms Immink, Chairperson of the Te Aka Toitu Trust advised that the funding had been secured for the connectivity programme to Murupara Area School and that chrome books had been provided to 360 families. She noted that Tawhiuau School had also come on board and would organise sourcing their own chrome books and once this was completed the trust would move on to assist schools in Kawerau.
It was noted that the 1 August 2019 Council meeting would be held at Te Rūnanga o Ngāti Manawa. It was requested that the Candidate Information session be held at the Murupara Service Centre on 30 July 2019.
RESOLVED:
1. THAT the Chairperson’s Report – July 2019 be received; and 2. THAT, up to $500 be provided from the Murupara Community Board Discretionary Fund for garden competition prizes.
Rangiwai/Jenner CARRIED
5.2. Conference Delegates Report – J Te Amo
Refer to page 46-49 of the agenda.
RESOLVED:
THAT the Conference Delegates Report be received.
Silcock/Rangiwai CARRIED
5.3. Final meeting for Triennium
RESOLVED:
THAT lunch be provided for Members at the conclusion of the final 19 August 2019 Murupara Community Board meeting to mark the end of the triennium.
Te Amo/Jenner CARRIED
THE MEETING CLOSED WITH A KARAKIA BY K PORIMA AT 2.26 PM
Confirmed this day of
CHAIRPERSON
9 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 5 Annual Plan - Council Response to Board Submission
5 Annual Plan - Council Response to Board Submission
5.1 Annual Plan - Council Response to Board Submission
10 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 5.1 Annual Plan - Council Response to Board Submission (Cont.)
Whakatāne District Council Annual Plan Te Mahere Rautaki 2019/20 Submission Response: Murupara Community Board
Point Category Submitter Comments Council Decision Council Reason 146.1 Regenerating Comments: We support this and look THAT the submission be received. The Murupara Community Board is thanked for their submission of support. The Whakatāne District Council recognises the economic Whakatāne town, forward to seeing a ripple effect challenges facing many of our communities, as well as the potential opportunities in these areas. The Council continues to work in building on our happening in Murupara. partnership with other stakeholders to encourage a range of economic development opportunities throughout the District. This marine and tourism includes supporting the aspirations that Iwi and businesses have for Murupara and the surrounding communities. economy 146.2 Supporting an 'EPIC' Comments: We support this and look THAT funding be provided for the Thank you for your support for this proposal. The Council notes that you look forward to seeing how this may also occur in Town Centre Strategy forward to seeing a ripple effect EPIC Town Centre Strategy proposal Murupara. The Council (in conjunction with EPIC) look forward to sharing the results of this initiative with the Murupara Community happening in Murupara. by way of targeted rate, as set out in Board. the Annual Plan 2019/20 Consultation Document.
146.3 Accelerating projects Comments: We support this. THAT budget be included in the The submitter's comments are noted and appreciated. for road safety and Annual Plan for accelerating projects active transport for road safety and active transport, as set out in the Annual Plan 2019/20 Consultation Document.
146.4 Enclosing the Comments: We support this. THAT the Council proceed with the The submitter is thanked for the submission. The demand for lane and water space for users of the centre exceeds current capacity for Whakatāne Aquatic proposal to enclose the Whakatāne 23 weeks of the year when the outdoor pool is closed after Easter weekend to Labour Weekend. This has been exacerbated over the Centre outdoor pool Aquatic Centre outdoor pool, with a past years with an increase in patronage due to growing club membership, school requests, delivery of health and fitness programmes variation on the original proposal to and community consciousness to upskill the community in water safety. Current Programmes offered at the centre include Learn to allow for general public use of the Swim (LTS), Green Prescription (GRX Programmes) and Aquacise. Current Club users include the Whakatāne Amateur Swimming Club, enclosed outdoor pool over winter Surf Lifesaving Club, Triathalon and Multisport, Underwater Hockey and Scuba Diving. The facility is widely used by residents across the months, rather than only for club District and the wider Eastern Bay of Plenty. use. The Council received 42 formal submissions on the proposal to enclose the outdoor pool at the aquatic centre including a mix of both support and opposition. Those in support cited reasons in keeping with those provided by Council for the proposal. This includes that the demand for lane and water space for users of the centre exceeds current capacity for much of the year, in particular when the outdoor pool is closed after Easter weekend through to Labour Weekend. The submissions opposing the proposal related to increasing costs to ratepayers, and a preference for swimming in an outdoors uncovered facility. Following assessment of submissions and feedback, Council decided to proceed with the proposal to enclose the Whakatāne Aquatic Centre outdoor pool noting that this will help to meet current and future demand for sports-related use, aquatic programmes, and public recreational use. The proposed structure comprises a steel framed steel support structure clad with PVC fabric. A Solar hot water heating system to offset the increased costs of gas and power. The structure will provide a number of advantages including: > Shielding from the elements in the autumn, winter and early spring; > Full UV protection for summer users; > Enclosure will reduce heat loss from the pool thereby saving on energy costs and chemical costs; > The sides can be opened in the summer to provide additional ventilation and the perception of being outdoors; > The enclosure allows light in and therefore no requirement to illuminate during the day. At the request of submitters, a variation on the original proposal will allow for general public use to the enclosed outdoor pool over winter months, rather than only for club use. In making their decision, Council recognise that the project anticipates substantial grant funding. Increased revenue from user fees is also expected and will help to offset the expected increases in operating costs.
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Point Category Submitter Comments Council Decision Council Reason 146.5 Earthquake Comments: We support this. THAT the Council proceed with the The submitter is thanked for their support. The Whakatāne War Memorial Hall is an important District strengthening the earthquake strengthening of the Asset. The building is a priority building and functions as a Civil Defence Welfare Centre. The Centre is Whakatāne Whakatāne District War Memorial extensively used for sporting, cultural and social events and frequently used by large crowds. The proposed District War Hall, as set out in the Annual Plan upgrade will address life safety risk associated with the building earthquake-prone as well as improve the Memorial Hall 2019/20 Consultation Document. resilience of the building. The Council has included $10.0M in the 2020 to 2026 financial years towards the redevelopment of the complex. The bulk of the works is programmed to be undertaken in 2026. 146.6 Implementing a Comments: We support this. THAT the Council proceed with the The submitter is thanked for their support. The proposal will support property owners of the Awatarariki managed retreat proposal to implement managed fanhead relocate to a safer location. from the Matata retreat from the Matata Awatarariki debris flow debris flow hazard, as set out in the hazard Annual Plan 2019/20 Consultation Document.
146.7 Responding to Comments: We support this. We wish to continue with our water: THAT the Council increase annual The submitter is thanked for their support for this proposal. Council recognises that our three waters increasing water Non chlorination operating funding for three waters infrastructure is amongst our most critical of services and must be kept up to standard. The increased supply and Sustainable practices through increased awareness services, as set out in the Annual investment into the day-to-day operation of our three water services will help to ensure our services are well wastewater activities Plan 2019/20 Consultation managed and meet current and future health and safety standards. Council will continue to engage with Iwi service standards Document. and local community to promote sustainable water use practice. and costs
146.8 General Comments: Waterblasting & pavement needs fixing. Concern: THAT the submission point be The funding of footpath cleaning district wide has been reinstated to enable the cleaning of Murupara town comments - outside contractors are being challenged by local undesirables, received centre and other townships. Unfortunately, the contractor is unwilling to clean in Murupara without security Transport therefore contractors will increase prices to have security with them presence, so to provide a continuing level of service in Murupara, additional funding to cover the cost of Networks as they work. There is a continued need for barriers outside the security has been provided by Council. The positive comments in regard to the Waiohau footpath, Rutahuna Bakehouse area. Waiohau footpaths are well speed signs and Cemetery Road are appreciated. maintained. Ruatahuna: supported to have signs displaying the lower speed limit through the township. Galatea Cemetery: The road is now sealed. Looking good. The berm needs plastering.
146.9 General Comments: Aniwhenua Reserve: Well used by locals and visitors to THAT the submission point be The submitters are thanked for their submission and interest in developing Lake Aniwhenua reserve. In 2019 comments - the area. The seating/traffic barriers are useful and functional. The accepted in part Council contributed to an initiative by the Regional Council to spray lake weed. Technically Council is responsible Parks, Reserves, spraying of the Lake needs to be part of a planned program. (waka only for the land based assets but do acknowledge that for most visitors the lake is the main attraction and the Recreation and ama) A second shower and toilets upgrade would enhance the work weed affects their ability to enjoy the reserve / lake. Staff to inquire if Regional Council intends annual weed Sportsfields already done by the Hollys Playground group. The reserve has spray and possible share of costs. Upgrade of the toilets and associated facilities at the reserve is scheduled for become in vogue as a wedding venue. 2019-20. Staff are liaising with members of the Community Board about the planned work. The reserve is a lovely setting and likely to become popular for a range of events events including weddings - this is a measure of our shared success.
146.10 General Comments: Composting bins for the community are a huge hit, and THAT the recommendation be Thank your for your comments. Everyone needs to play their part in waste minimisation and as with other comments - Solid provide opportunity for gardening and home grown food, and declined as the Rugby and Sports organisations, the Murupara and Rugby Sports Cluub need to take responsibility for the waste they create. This Waste reducing waste. Transfer station hours work well for the community Club are responsible for managing should include collecting, colour seperating and deposting the glass bottles at the Murupara Transfer Station as and have had no complaints. The transfer station is clean and tidy. their own waste in excess of what the cost of dealing with this extra waste is not included in kerbside services. The Murupara Rugby & Sports Club are aware of the transfer station can be handled by kerbside services. hours, however they are in need of support to put their glass bottles out of the way. The small recycling bins are not able to hold their empty bottles, and with the start of the rugby season, need support for a mini skip just for bottles only and emptied on the normal Tuesday of the recycling rotation.
12 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 5.1 Annual Plan - Council Response to Board Submission (Cont.)
Point Category Submitter Comments Council Decision Council Reason 146.11 General Comments: Dog rangers in the community have enabled locals to THAT the submission be received. The Murupara Community Board is thanked for their recognition of this service. The partnership between Te comments - feel safer walking. Runanga o Ngati Manawa and the Whakatāne District Council has been very successful in terms of capturing Animal Control wandering dogs, quick response to service requests and ranging for uncontrolled dogs. The partnership between the Whakatāne District Council and local staff from Te Runanga o Ngati Manawa to undertake animal control duties has certainly had a positive effect went dealing with the local community and this has made it easier to achieve a successful outcome. Like every community there are roaming dogs but the number of dogs roaming in Murupara has definitely reduced.
146.12 General Comments: Swimming Pool was well used throughout the season, THAT the submission be received. The submitter is thanked for their submission. The Council has included a budget of $180,000 for the comments - we have been looking at ways to create higher usage. A few replacement of the heat pumps. This budget is subject to the Council receiving a 50% share of the cost from the Aquatic Centres requests: Eastern Bay Energy Trust (EBET). Staff will prepare a funding application to EBET prior to the start of the 2019 1. Larger heat pump. season. The installation of the handrails down the steps down the spectator steps will be installed before the 2. Heat pump alarm – this will assist with the monitoring of the start of the 2019 season. Staff will consult with the Community board on the preparation of funding applications alarm in Murupara or Whakatāne when needed. to external funding providers for the shade cover over the BQQ and a drinking fountain. 3. Chlorine free water drinking fountain. 4. A hand rail in the middle of the spectators seated area on the steps. Going from the top to the bottom. 5. Hand rails in the entrance to the showers and a rail in one of the showers. 6. Shade over the BBQ area. 7. Looking for the following instructors: swimming, aquacise and green prescription. We would appreciate assistance from the Aquatic Centre Manager to kick in October 2019.
146.13 General Comments: Planting around Murupara Township: Looking fantastic THAT the submission be received The Murupara Community Board is thanked for their submission and complimenting Council's work to enhance comments - and appreciated by the community and visitors to Murupara. the appearance of Murupara. Unfortunately Council does not have the authority to require private property Parks, Reserves, Concern: the council needs to get onto owners of empty sections, to owners to tidy their empty sections. If they present a hazard then Council can investigate further - request that Recreation and clear and keep tidy therefore enhancing the township, and the submitter provide more information please. Sportsfields eliminating potential hazards. The area where the town hall was situated looks clean and tidy. Lawn mowing: around the district is looking great, a huge thanks to those from the Council who have made this a priority and the workers involved.
146.14 General Comments: Murupara Service Centre: New hours have been in place THAT the submission point be Staff appreciate the Community Board's feedback acknowledging the current arrangements. It is intended that comments - and no complaints have been received received these will be continued over the coming year. Customer Services
13 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 6 Reports
6 Reports
6.1 Murupara Community Board - Activity Report to July 2019
Subject: ACTIVITY REPORT TO JULY 2019
To: MURUPARA COMMUNITY BOARD
Meeting Date: MONDAY,19 AUGUST 2019
Written by: MANAGER SOLID WASTE
File Reference: A1563527
1. REASON FOR THE REPORT
This report provides the Community Board with an update on a number of projects and activities delivered within the Murupara area during June and July 2019.
Three Waters Transportation Solid Waste Lifelong Learning Recreational Services Reserves and Open Spaces Procurement Strategy and Community Development Governance Issues raised at the previous meeting.
2. THREE WATERS
2.1. Water Safety Plans
In accordance with the current legislation, Council needs to complete nine Water Safety Plans (WSP) approved by the Drinking Water Assessor. These are for the following supplies: Murupara, Whakatāne/Ōhope, Rūātoki, Tāneatua, Waimana, Plains (Braemar/Johnson), Matatā, Te Mahoe and Otumahi (Edgecumbe and Te Teko).
2.2. Three Waters Review
The Government has approved a suite of regulatory reforms to help ensure safe drinking water, and deliver improved environmental outcomes from New Zealand’s wastewater and stormwater systems.
It includes the introduction of a new regulatory framework for drinking water that will include:
an extension of the regulatory coverage to all drinking water suppliers, except individual household self-suppliers;
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a multi-barrier approach to drinking water safety, including mandatory disinfection of water supplies, with exemptions only in appropriate circumstances; stronger obligations on water suppliers and local authorities to manage risks to sources of drinking water; and strengthened compliance, monitoring and enforcement of drinking water regulation. While regional councils will remain the primary regulators for the environment, there will be stronger central oversight of wastewater and stormwater regulation, including: requirements for wastewater and stormwater operators to report annually on a set of national environmental performance measures; national good practice guidelines for the design and management of wastewater and stormwater networks; and monitoring of emerging contaminants in wastewater and stormwater, and coordinating national responses where necessary.
A new dedicated water regulator will be established to oversee the regulatory regime. The regulator will have a range of responsibilities and functions, including sector leadership; standards setting; compliance, monitoring and enforcement; capability building; information, advice and education; and performance reporting. The scope, roles and institutional form of the regulator (including whether to include regulation of all three waters within a single regulator, or separate entities) will be the subject of further Cabinet consideration in September this year.
The majority of these reforms will be implemented through a Water Services Bill. The Government is aiming to introduce this Bill by the end of the year, with possible enactment by mid-2020. The legislation will include transitional arrangements to allow water suppliers to adjust to the regulations, with support from the new regulator, if necessary.
2.3. Murupara Water Backflow Prevention and Upgrade
The installation of backflow prevention manifolds in Murupara is progressing according to plan. The works involve the installation of 619 dual check valves and toby boxes on residential connections, testable double check valves with associated hardware on rural connections, and three options for the 32 commercial properties depending on the risk presented. The work commenced on 15 April 2019 and was programmed to be completed by the end of June; however, additional time requirement was identified due to some scope changes for upgrading equipment on the higher risk rural properties to improve the level of backflow protection. As a result of these changes the work will be completed by the end of July 2019.
3. TRANSPORTATION
3.1. Transportation Contracts (Capex)
April 2017 Cyclone Debbie Storm Damage Repairs
Multiple Continuing from By 20 December N/A $8.95M Contractors previous year 2019
Comment:
Te Whāiti / Ruatāhuna Rds, Contract 19/020
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Three contractors were shortlisted for these works, prior to the Supplier Panel being established, and based on their attributes (ability to undertake the works). The work has been organised into four separate contracts which these three shortlisted contractors tendered for. The contracts were awarded on a lowest price conforming basis for each package.
The scope of work for these sites involves construction of retaining walls and associated earthworks and river protection.
Package A was awarded to Tracks Concrete and is complete.
Package B was awarded to Waiotahi Contractors and commenced in late February 2019. The work is expected to be complete by September 2019 (currently 90% complete). Inclement weather and large slips have impacted upon the original programme.
Package C was awarded to Waiotahi Contractors and commenced in April 2019. Work is expected to be completed by September 2019 (currently 50% complete).
It was agreed that the pavement works for package B and C could be completed together in September. This reduces overall cost to the project and results in the pavement being constructed in spring rather than winter.
With agreement from NZTA package D has been deferred and will now start in September 2019. The risk of inclement weather and contractor availability were both factors in the decision to defer the work.
A resource consent is in place for the relevant components of work which require a consent.
Troutbeck Road Horomanga Bridge Reinstatement, Contract 19-027
This Contract was awarded to Waiotahi Contractors in the sum of $670,475.
The physical works commenced in March 2019 and have incurred delays with the sheet piling taking longer than anticipated to complete, and inclement weather. It is expected that the majority of the physical work will be complete by September 2019.
A resource consent is in place for this contract.
Galatea Rd, Waiōhau Culvert Washout
The design work for this project is now complete. The project has incurred delays during the resource consent process and this led to the project being deferred until September 2019. The culvert units have been procured and are currently being manufactured. The design and resource consent application work was completed by GHD Consultants with assistance from Council planning staff.
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4. SOLID WASTE
4.1. Summary of Waste Minimisation Initiatives 2018/19
The Council’s waste minimisation initiatives are mostly funded from Ministry for the Environment (MfE), Waste Levy Funding. The amount of funding varies but the Council receives approximately $120,000 to $130,000 per annum. As outlined below many of these initiatives involve working with other organisations who have the resources to deliver them. The Council does not have such resources and without these collaborations the initiatives would not be implemented in our community. It is therefore important that the Council continue to support these external organisations and maintain these relationships.
4.1.1. School Waste Education Programme
The School Waste Education Programme was initiated in 2015 for three years. The programme was well received by schools and students and was extended for another three years for the period 2018/2021. There are currently 30 schools signed up on the programme along with a small number of preschools. In the last year 10 schools and one preschool have received year specific education programmes delivered by Waste Education NZ Ltd. There are currently three educators working part-time in the District and the organisation will be promoting the service in the coming year. The programmes are also an effective method of introducing waste minimisation into the home as the children take home what they have learned.
4.1.2. Subsidised Home Composting Scheme
The subsided home composting scheme ran from March to May 2019. The scheme coincided with Envirohub’s Sustainable Backyards promotion in March 2019. During a seven week period over 700 home composting solutions were distributed to the community. Each unit was provided to ratepayers at a cost of $10. These consisted of:
325 X 240 litre compost bins 71 X 150 litre compost bins 264 X worm farms 65 X Indoor Bokashi composting units
The scheme was extremely popular with a great deal of positive feedback received. Good practice information booklets were provided to everyone taking part in the scheme. A follow-up survey was posted out on 24 July 2019 to 200 participants (50 per product) to measure the success of the scheme and the Council will consider whether to re-run it again later this financial year.
4.1.3. Community clean-ups
Community and beach clean-ups in Murupara, Rūātoki, Waimana and Ōhope have all been provided with support, equipment and free dumping of collected rubbish.
4.1.4. WasteMINZ Love Food Hate Waste
The Love Food Hate Waste Campaign has been running since 2016. This educational campaign aims to reduce the amount of household wasted food and therefore the amount going to landfill. The campaign runs events, a website and produces cookbooks. Last year the Council promoted and contributed towards the campaign.
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5. LIFELONG LEARNING
5.1. Te Kōputu a te whanga a Toi - Whakatāne Library and Exhibition Centre - New staff appointment
Louise Anderson joined the Lifelong Learning team in the role of Learning, Programmes and Experiences Coordinator recently. Louise is a qualified library professional with many years of experience in public libraries in New Zealand and Australia. She is a confident public speaker and has considerable experience in designing and delivering library programmes and events including cultural, art, literary and heritage festivals. She has worked in many aspects of public library service including children's services, heritage collections, mobile library, outreach services and community engagement. Her Library career has included positions in the North Shore Libraries in Auckland, Puke Ariki in New Zealand, the Monash Libraries and Darebin Libraries in Victoria and NSW Australia. She has also owned and operated The Blue Bird Café in Lockhart, NSW Australia.
5.2. Murupara Library and Service Centre
Reading Under the Stars – Under the umbrella of the Matariki Festival 2019, this new winter literature programme is available in Murupara from 1 July through to 31 August 2019. This programme is designed to encourage reading during the winter period and children will receive a small reward at each check-in.
More than 2,000 books have been borrowed through the Murupara Library from July 2018 to June 2019, an increase of 16% compared with the previous year.
Number of Books Borrowed
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total
2017/18 85 157 152 122 64 68 210 147 205 150 173 185 1718
2018/19 153 239 163 124 114 135 194 161 161 227 197 135 2002
Ika Boo is well attended with approximately 20 children and caregivers at every session every Wednesday during term time from 10:30am. Mere McLean, joined the Murupara team in January 2019 and brings with her competency and confidence in te reo Māori through the use of kupu, waiata and pakiwaitara throughout the session that the children are enjoying immensely.
6. RECREATIONAL SERVICES
6.1. Management changes
Lee Colquhoun, Manager Aquatics and Recreation departed the Council in mid-July. Lee’s contribution to the Whakatāne Aquatics Centre, Murupara Swimming Pool and Edgecumbe School pool has been most appreciated. Lee’s knowledge and management of the plant and filtration systems has been invaluable over the past two years. Lee has over his tenure has made a huge impact on upskilling staff and to the wider Aquatics profession.
Andrew Smith commenced his role as Manager Aquatics and Recreation on Monday, 5 August 2019.
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Andrew is an Aquatics professional who trained in the United Kingdom and an experienced Lean Facilitator. Since immigrating to New Zealand, he has held operational management positions at the Baywave Aquatic Centre and the Rotorua Aquatics Centre. Andrew’s most recent position was as the Lean Facilitator for NZ Windows.
Over the last year Andrew, his wife and three children have taken to the road in a 10m long caravan travelling the length and breadth of New Zealand. After a year on the road the Smith family are excited about starting life in Whakatane and settling back into suburban life.
6.2. Murupara Swimming Pool
The Murupara Swimming Pool closed on 28 April 2019, at the end of the school holidays and will reopen for the new season in October 2019.
Eastern Bay Energy Trust have recently approved a funding grant of $48,937, 50% of costs, towards the installation of an additional hot water heat pump to enable the system to increase the pool’s water temperature to 270C. The project will also include an upgrade of the main power supply required to support the additional equipment.
7. RESERVES AND OPEN SPACES
7.1. Aniwhenua Recreation Reserve at Lake Aniwaniwa - Flying Fox
Modifications to reduce the speed of the flying fox and meet compliance with NZ Playground Standards has been completed. The top starting point has been lowered reducing the slope and velocity of the ride. This also required earthworks to regrade the ground under the run of the Flying Fox.
The Council engaged a structural engineer to adjust the cable and fixtures while the Galatea community arranged a local contractor to undertake the earthworks. The design engineer has accepted responsibility for the work and agreed to meet a substantive part of the costs.
7.2. Playground Refreshes
Refreshes are scheduled for playgrounds at Maraetōtara, Mahy Reserve, The Glebe, Thompson Crescent, Te Mahoe, Oak Place (Murupara) and Rex Morpeth Parks. Works will range from repainting, re-decking and installation of new equipment where required.
7.3. District Garden Refreshes
Replanting and refreshment of civic garden beds around the District have begun in July 2019 as a continuation of a progressive winter planting programme which commenced three year ago. Works are underway in parts of Whakatāne CBD, Whakatāne Aquatic Centre, Whakatāne Gardens, Muriwai Drive and Te Haehaenga/The Heads, Kopeopeo/Warren Park, Ōhope, Te Teko, Matatā, Whakatāne Airport and Coastlands.
7.4. 2019/20 Renewals Programme
The Community Properties renewals programme is being finalised. This year the Galatea Hall will be prepared for external painting scheduled for 2020/21.
19 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 6.1 Murupara Community Board - Activity Report to July 2019 (Cont.)
7.5. Road Reserve Safety and Amenity Improvements - Outside Bakery on Pine Drive, Murupara
The Transportation and Open Spaces departments have deliberated and agreed upon a design solution for safety improvements along with additional pedestrian utility outside the Bakehouse on Pine Drive, Murupara to restrict vehicles from driving up and parking on the pavement. The design includes strategic placement of a couple of bollards, replacement of a strip of worn asphalt, three oversized seating rocks, and two additional bench seats. The layout will add functionality as a recreational/civic seating area outside the popular bakery, as well as safety for pedestrians. Transportation has accessed funding via NZTA to fund the full project at a cost of $14,464.51. Work is due to commence in early/mid-September 2019 to be complete before the School Holidays.
8. PROCUREMENT
8.1. Contracts out for tender
20-003 Rural Vegetation Control 2019-2020 19-046 Cyclic Maintenance Contract 2019-2024
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8.2. Supplier Panel Contracts recently awarded
19-020D Te Whāiti & Ruatāhuna Roads Storm Damage Repairs Stage 2 Physical Works to Tracks Concrete for $875,414.59
9. STRATEGY AND COMMUNITY DEVELOPMENT
9.1. Climate Change Project
On 11 July 2019, the Policy Committee adopted a draft set of Climate Change Principles as the basis for consultation with the community. Engagement on these Principles is underway, and will continue until 30 August 2019. Feedback on the draft Principles has been encouraged through a range of media outlets, as well as events and meetings throughout the District including the Beacon Business and Leisure Show on 10 and 11 August 2019. Further events are planned for the remainder of August 2019, including drop-in sessions at Te Kōputu a Te Whanga a Toi and a workshop at Murupara Area School. Feedback received will be collated and incorporated into a final set of Climate Change Principles, which will be included for adoption at the Council meeting on 18 September 2019.
Once adopted, the Principles will form the core of a Climate Change Strategy, which will provide a framework ensuring that Climate Change is considered in all of Council’s work and decision-making. Action Plans to support both mitigation of and adaptation to climate change will be developed to support the Strategy, based on work streams already underway as part of the Climate Change Project.
9.2. Annual Report 2018/19
The 2018/19 financial year ended on 30 June 2019 and work is well underway on the Annual Report project. The project will manage the production of the Annual Report and audit for both the Whakatāne District Council and the Whakatāne Airport. While this is a mandatorily-required process under the Local Government Act 2002 (the LGA), it also provides an opportunity to report back to the community about our progress and performance for the past year. As 2019 is a local government election year, the final Annual Report will need to be adopted by the new incoming Council, although recognising it is reflective of a year under the governance of the current Council.
9.3. Submissions to Central Government
Recently, a number of submissions have been made to central government on a variety of matters on behalf of the Whakatāne District Council. The submissions are briefly summarised below:
Local Government Funding and Financing Review: The Whakatāne District Council made a submission on an initial issues paper. Our submission discussed drivers of increasing costs (including three waters upgrades and the impact of natural hazards), and local affordability challenges like uncertainty around population growth, levels of socio-economic deprivation in the Whakatāne District, and our largely rural population. The Commission has now put forward a draft report on the matter. The report reviews the existing financing framework and also suggests that councils need new tools to help them deal with some specific cost pressures. Submissions to the draft report are due 29 August. Climate Change Response (Zero Carbon) Amendment Bill: The Whakatāne District Council made a submission on the Bill. The Bill establishes a new body in the Climate Change Commission, and has provisions for the creation of a National Climate Change Risk Assessment and National Adaptation Plan. The key submission point advanced by Council is that the Bill cannot (as it
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currently does) remain silent on the role of Local Government in climate change mitigation and adaptation. We have indicated that we wish to be heard on our submission. Civil Aviation Bill. See 7.1.2
There are also two ongoing processes that Council will be drafting submissions for:
The Productivity Commission’s draft report on local government funding and financing. A submission will be proposed to the Policy Committee on August 29, with the deadline for the submission on the same day. LGNZ’s “Localism” project, which has a feedback sheet due mid-December 2019.
9.4. Community Planning
Work has commenced to develop a Community Development Strategy for the District, leading on from the work and engagement undertaken under Whakatāne Ki Mua. A discussion paper regarding a proposed a Community Planning Framework has been developed for internal discussion, prior to inclusion on a Policy Committee agenda. The development of a strategy and community plan will be a focus for the 2019/20 year.
Staff are also supporting the development of a community-led safety and security project in Murupara which was initiated by the community following the ATM theft incident in June 2019.
10. GOVERNANCE
10.1. Pre-Election Report 2019
The Pre-Election Report has been produced for the 2019 elections. The Pre-Election Report is produced to provide information to those looking to stand in the upcoming elections, as well as providing information for voters. It frames the challenges and opportunities facing our District to facilitate those involved in the elections to engage with these issues.
10.2. Elections
Nominations opened for the local body elections on Friday, 20 July 2019 and close at noon on Friday, 16 August 2019. An advertising campaign is underway to encourage candidates to stand. A further Potential Candidate information event was to be held at the Murupara Service Centre on 30 July 2019, which will now be rescheduled owing to tragic events in Murupara during that week.
The names of the candidates and the positions they are seeking will be listed on the Council website once their nomination papers are received. The Electoral Commission are also running an enrolment campaign to encourage people to enrol to vote.
11. ISSUES RAISED AT LAST MEETING
11.1. Civic Square Water Connections
The Board advised that several of the water connections in Civic Square were close to shop doorways and needed to be evened out so they were not a trip hazard. Three Waters Department advised that the contractors returned and addressed this issue.
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11.2. Library Book issues
The Board requested that the previous year’s library book issues be included in the activity report as a comparison to this year’s figures. These figures have been included in section 5.2 of this report.
11.3. Road Sealing
The Board enquired as to when the road from Papaeru to Ruatāhuna would be sealed. The Roading Department advised that the Council is still working with Ngāi Tūhoe, NZTA and Wairoa District Council on opportunities and options for the old SH38 between Murupara and Wairoa, however the project has been in a hiatus for a few months due to staff changes in NZTA.
Tūhoe are keen to not seal the road, seeing that option as an adverse impact on Te Urewera environment. As an alternative Tūhoe have trialled a wood based product that when hoed into the road binds the material together and provides a fairly good driving surface. The trial section of road is along the Pāpueru flats, just past the Mangapae Bridge. It has been down about 18 months now and seems to be performing reasonably well to date. The four parties are keen to resume working together on the route, but are currently still awaiting NZTA to appoint a new representative to the group.
RECOMMENDATION:
THAT the Murupara Community Board - Activity Report to July 2019 be received.
Report Authorisation
Report writer: Nigel Clarke Manager Solid Waste
Final Approval: Mike Naude General Manager Community Services
23 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 7 Chairperson and Subcommittee Reports
7 Chairperson and Subcommittee Reports
7.1 Chairpersons Report – August 2019
Subject: CHAIRPERSONS REPORT – AUGUST 2019
To: MURUPARA COMMUNITY BOARD
Meeting Date: MONDAY, 19 AUGUST 2019
Written by: CHAIRPERSON
File Reference: A1570235
1. REASON FOR THE REPORT
The report is to provide information on the activities undertaken and events attended since the last meeting.
2. COMMUNITY INPUT
2 July Climate Change Workshop Chairperson, Board Members Te Amo and Rangiwai
4 July Murupara Community Safety Meeting Chairperson
16-19 July Young Marist Murupara Programme – Chairperson, Board Member Jenner Murupara Environs
25 July Murupara Community Safety Meeting Chairperson
3. GENERAL
3.1. Condolences
The Murupara Community Board passes on their sincere aroha to the respective whanau of our four young men who tragically lost their lives on Monday 29 July 2019. Four young men, on their way to work. Their lives have been sadly cut short and are a real loss to our communities.
It is also with much sadness that we recognise the passing of Matua Kingi Porima, who had attended most Murupara Community Board meetings this term. I, and many others will miss his quiet calming influence, wisdom and knowledge and we send our aroha to his whanau.
3.2. Climate Change
Climate change principles are at the forefront of Council practices. Two meetings are to be held in Murupara on Tuesday 27th August 2019. There will be a meeting at Murupara Area School at 10 am which is an interactive session for Rangitahi from all schools in within our Ward and anyone from the community who wishes to attend. At 1pm there will be a community drop in session at Rangitahi Marae.
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3.3. Murupara Civic Centre
The WDC Roading Team have been advised of the numerous concerns as to the footpaths around the shopping centre and the worn out white parking lines.
3.4. Murupara Community Safety Meeting
Community, Police, Council staff and some Maori Wardens from Rotorua, have met to plan for the future wellbeing of Murupara. The next meeting will be at Murupara Area School on Thursday, 15 August, at 5 pm. The Rotorua Maori Warden Assoc has been most supportive, and are visible on the streets of Murupara each Tuesday and Thursday. Several locals have already signed up to be part of this initiative.
Council staff have been supporting the development of a community-led safety project by assisting with the writing of a proposal for consideration by various agencies for support. The proposal is being presented to interested community members on Thursday 15 August 2019 for their endorsement. Information on the project is noted as follows:
3.4.1. Scope of Murupara Safety Project (MSP):
To create a yearlong pilot programme that provides security and safety for the, residents, visitors and infrastructure of the Murupara District (Community Board boundary). In the first instance the project will focus on improving safely in public areas but if the pilot is successful the scope could be extended to help address other safety issues e.g. road safety, family harm
As a result of several community meetings (attended by interested community members and other stakeholders) in Murupara and in particular those held on the 4th and the 25th July 2019 a security project sub-group was formed with the following membership: Graham Thomas (Murupara REAP), Ruka Hughes (Māori Wardens), Karen Summerhays (Whakatāne District Council) and Bonnie Ohlson (Watchmen Security). This team has been meeting regularly to draft a project proposal to identify tangible outcomes that are going to help the community feel safer.
3.4.2. Our Approach
1. An integrated approach through five project themes: 2. Māori Warden led programme (daytime operations + training) 3. Murupara Security Project (night-time security for township (especially 10pm – 3am), building capability of shop owners and residents to prevent crime through safety design advice, local employment and training opportunity) 4. Citizen’s response (Neighbourhood Support, Community Patrol) 5. Addressing physical environment mitigations and improvements and infrastructure needs (e.g. lighting, bollards, CCTV, traffic calming etc) 6. Communicating safety messages and behaviour change. Advocacy to address any identified gaps
3.4.3. Project Requirements:
Funding:
1. Whole of project co-ordinator (approx. $20,000 pa - 15 hrs pw @ $25ph) – Volunteer support and coordination, brokering relationships, reporting milestones, evaluation etc
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2. Security project (approx $80,000 pa) -see quote from Watchmen Security which details the added benefits of being connected to the community and the social responsibility (job creation, local solutions etc) 3. Project support ($8,000) advertising, safety themed community day and mural 4. Operation base ($5,000 pa)
Physical space to operate in/from Operational partners – Buy in from Police, Whakatāne District Council, building owners Letters of support/in-kind contributions An entity to manage the project and/or funds Health and Safety plans
3.4.4. Key milestones:
Sub-group to take proposal to Ngāti Manawa and Ngāti Whare, NZ Police and other identified stakeholders for their input and adjust accordingly Present final draft to community meeting 15 August 2019 for endorsement Set up MSP team to champion the proposal Socialise endorsed plan with Police, Westpac and other interested organisations Canvass for expressions of support (letters and in-kind) Secure an interim entity to manage the pilot (WDC?) Present to Tamati Coffey (and any others) for consideration of support for the project
3.5. National Litter Week
The GJ Gardner Clean Up Week is 9 -15 September 2019 with registrations having already opened. This is an opportunity to encourage our communities to discourage littering. This year they are hoping communities will use their own garden gloves, buckets and material bags to collect rubbish.
3.6. Appreciation
I would like to thank the WDC staff for the work that has been put into the Galatea – Murupara Ward over the past triennium. We have been most fortunate to have many projects completed and services upgraded. Thank you to Nigel Clarke, Manager Solid Waste, who has diligently followed up Board Member concerns and Janie Storey our Governance Support Advisor.
As Chairperson I would like to thank Board Members for their support and passion they have for this wonderful part of the Whakatane district. For those you are standing again I wish you all the best. Those who have other commitments, I am sure the communities can always count on your support.
RECOMMENDATION:
1. THAT the Chairperson’s Report – August 2019 be received; and 2. THAT the Murupara Community Board support the Murupara Safety Project.
Report Authorisation
Approval: Alison Silcock Chairperson
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