Murupara Community Board MONDAY, 19 AUGUST 2019 AGENDA Meeting to be held in the Murupara Service Centre, Civic Square, Murupara at 10:00 am Steph O'Sullivan CHIEF EXECUTIVE 13 August 2019 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Public Forum ............................................................................................. 4 4 Confirmation of Minutes ........................................................................... 5 4.1 Minutes - Murupara Community Board 1 July 2019 ................................................................... 5 5 Annual Plan - Council Response to Board Submission .............................. 10 5.1 Annual Plan - Council Response to Board Submission .............................................................. 10 6 Reports ................................................................................................... 14 6.1 Murupara Community Board - Activity Report to July 2019 ...................................................... 14 7 Chairperson and Subcommittee Reports .................................................. 24 7.1 Chairpersons Report – August 2019 ......................................................................................... 24 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 1 Membership 1 Membership Councillor A R Silcock - Chairperson Board Member O K Hynes Board Member B R Jenkins Board Member M M N Jenner Board Member A W O'Brien Board Member T V Rangiwai Board Member J K Te Amo - Deputy Chairperson 2 Apologies An apology for absence has been received from Councillor A R Silcock 3 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. 1. Sergeant Bryan Newcombe - Murupara Police 2. Karen Summerhays - Community Security Programme 4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 4 Confirmation of Minutes 4 Confirmation of Minutes 4.1 Minutes - Murupara Community Board 1 July 2019 MURUPARA COMMUNITY BOARD MEETING HELD AT Details of Meeting: THE GALATEA HALL, MANGAMATE ROAD, GALATEA ON MONDAY, 1 JULY 2019 COMMENCING AT 12:00 PM Councillor A R Silcock (Chairperson), Board Members M Present: M N Jenner, A W O’Brien, T V Rangiwai and J K Te Amo K Summerhays (Senior Community Services Advisor) and In attendance: H J Storey (Governance Support Advisor) Sergeant B Newcombe, D Cobb, J Goldsmith, K Porima, L Visitors: Immink Apologies: Board Member O K Hynes and A O’Brien for lateness The meeting was opened with a Karakia from J Goldsmith. 1. PUBLIC FORUM 1.1. Sergeant B Newcombe Sergeant Newcombe noted that the Murupara Station would be manned 24 hours a day, which meant that once the officer had finished his shift, he would remain at the station and respond to 111 calls until the next shift came on. He said that they would have 5 officers and a sergeant by the end of July which meant that roster changes would be made and officers would be able to work in pairs and spend more time on the streets. Sergeant Newcombe advised that an arrest had been made for numerous charges including the theft of the ATM machines from the Credit Union building. He noted that it was a person who lived outside the area and there was no evidence linking any local residents to the crime. He said that while burglary number were down for this period, there had been a spike in family violence call outs. In response to a question in relation to what the community could do with regards to family violence, Sergeant Newcombe said that there was a need for more agencies such as counselling, financial, drug and alcohol services and school support service to be based in the town so that Police could refer people to them locally instead of people having to go to Rotorua. He noted that suicide prevention was also lacking with a shortage of mental health services and said that while they worked with Whakatāne Hospital or refer patients to the local doctor, there was a big gap with prevention programmes. It was suggested that Mental Health Advocate Mike King be approached personally to come to the area and provide some guidance and support. Discussion ensued on a process to look at the drug and alcohol problems within communities in the ward and it was agreed that community leaders meet to discuss what was occurring in their areas and to consider the way forward by creating a simple and easily understood community plan which included agencies and contact details. Board Member Jenner agreed to liaise with Sergeant Newcombe to initiate the process. 5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 1 July 2019 (Cont.) Attendance: Board Member O’Brien entered and Sergeant Newcombe left the meeting at 12.18 pm 1.2. Dionne Cobb – Murupara St John Ms Cobb advised the meeting that the door to the St John building had to be repaired for health and safety reasons and noted that the camera had shown another culprit recently trying to break in to the premises. She noted that the work had been carried out cheaper than the quote in the application and they were now seeking a grant of $1,000 to cover the cost of the repair. Ms Cobb advised that the kitchen had been upgraded and the $48 remaining from that grant would be used to provide a gas bottle for the barbecue. Attendance: Mr Porima entered the meeting and Ms Cobb left the meeting at 12.23 pm 1.3. James Goldsmith and Kingi Porima Mr Goldsmith advised that he had been working with the police on providing 24 hour security for the town and noted that he and Mr Porima were on a Rotorua Police led community committee. He said that he was concerned at the health and safety of people in Murupara and wanted to create a community plan that could be taken to parliament to assist with the cost of providing security in the town. Mr Goldsmith advised that ex-Murupara resident Bonnie Ohlson, who was now with Watchmen Security, Tauranga had offered bring a security team to Murupara and provide coverage daily from 6 pm to 6 am and advised that once this was in place, he would let the community know. Mr Goldsmith noted that the ex-Network Murupara property in Civic Square had been flooded and needed to be repaired before it was able to be utilised again as a community hub. He noted that an appraisal of the cost to repair the building was being undertaken so that funding could be sought. Mr Goldsmith advised that while the Credit Union had agreed to reinstate the ATM machine, discussions were still being held with Westpac to get theirs reinstated. Mr Porima noted that a public meeting had been held at Murupara Area School to commence a community plan and said that five simple goals had been established to: protect the wellbeing, safety and health of the community develop relationships with the Community Board, the Council and local MP’s to set up security for the town, hopefully with funding from the government community communication development of a community plan for Murupara and the surrounding district The Senior Community Services Advisor noted that she chaired the community trust at Te Puke that had purchased the post office and converted it into a community centre and in her role at the Whakatane District Council would be developing a community development strategy which would be provided to the Council in the new triennium. Mr Goldsmith invited the Senior Community Services Advisor to attend the Murupara community meetings which were currently held weekly. 1.4. Youth Council The Senior Community Development Advisor noted that youth council positions had been advertised, people had been approached in the ward, offers of reimbursement of fuel costs had been made and contact made with Pastor Sam. Barriers to participation included Rotorua being more aligned to Murupara than Whakatāne as many of the youth attended school and sports there, transport to meetings, technical access was limited and the location and timing of the meetings. The Senior 6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 19 AUGUST 2019 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 1 July 2019 (Cont.) Community Development Advisor advised that online meeting access could be provided if needed, but questioned whether there was an identified youth leadership group in the area that wanted to engage with the Whakatāne District Youth Council or whether there was a desire to form their own group and feed into it the youth council. The Senior Community Development Advisor advised that a youth action plan was to be initiated by youth, to be held by youth rather then it being a Council document. Talia and Caleb were leading the group considering what the plan would look like and the realities of building it. Discussion ensued on the youth council and it was suggested to look at building up a voice in the three rural wards first and then get a youth member to represent each ward to make the youth voice stronger. It was also suggested that Board Members mentor youth and work alongside them to provide confidence and support. The Senior Community Development Advisor noted that they were considering bringing the Youth Council to Murupara for a meeting. The meeting was advised that an attempt was being made to establish a youth council in Murupara and in the past members had been part of the Whakatāne group, but they found it hard to engage and when they put ideas forward other members did not want to assist.