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Murupara Community Board 24 February 2020

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Murupara Community Board 24 February 2020 Murupara Community Board MONDAY, 24 FEBRUARY 2020 AGENDA Meeting to be held in the Murupara Service Centre, Civic Square, Murupara at 10:00 am Steph O'Sullivan CHIEF EXECUTIVE 19 February 2020 WHAKATĀNE DISTRICT COUNCIL MONDAY, 24 FEBRUARY 2020 Murupara Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Preface ...................................................................................................... 4 2 Membership .............................................................................................. 4 3 Apologies .................................................................................................. 4 4 Public Forum ............................................................................................. 4 5 Confirmation of Minutes ........................................................................... 5 5.1 Minutes – Inaugural Murupara Community Board 18 November 2019 ....................................... 5 6 Reports ................................................................................................... 11 6.1 Murupara Community Board - Activity Report to January 2020 ................................................ 11 6.1.1 Appendix 1 Murupara School Safety Improvements - Final Design ................................ 15 6.2 Two Extraordinary Vacancies - Murupara Community Board .................................................... 17 6.3 Request for Funding – Te Houhi Collective ............................................................................... 20 6.3.1 Appendix 1 - Te Houhi Community Flippa Ball ................................................................. 21 7 Chairperson and Subcommittee Reports .................................................. 35 7.1 Report - Te Hokowhitu a tu ki Tuhoe ........................................................................................ 35 WHAKATĀNE DISTRICT COUNCIL MONDAY, 24 FEBRUARY 2020 Murupara Community Board - AGENDA 1 Preface 1 Preface Ongoing impacts of the 2019 Whakaari Event The eruption event of Whakaari / White Island on 9 December 2019 has had a significant impact on the Whakatāne District community and its consequences continue to unfold. Whakatāne District Council is no exception to this, having suffered significant financial, personal and work-related impacts through its assistance with response and recovery, which is a role bound by legislation. Council’s experience from previous natural disasters is that these consequences will continue to impact on the organisation for some time to come. Council staff are pursuing multiple avenues of support to enable an effective recovery from this disaster and for things to get back to ‘business-as-usual’. However, while this transition is underway some Council projects, services, activities and/or events may need to be postponed, cancelled or will be unable to be completed within the expected timeframes. Despite this, Council is doing everything it can to ensure core services continue to be met for our communities. 2 Membership Board Member J K Te Amo - Chairperson Board Member O K Hynes - Deputy Chairperson Board Member M M N Jenner Board Member A W O'Brien Councillor A R Silcock Two vacant positions 3 Apologies No apologies have been received at the time of compiling the agenda. 4 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. 1. Halee Merriman - Te Houhi Collective 4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 24 FEBRUARY 2020 Murupara Community Board - AGENDA 5 Confirmation of Minutes 5 Confirmation of Minutes 5.1 Minutes – Inaugural Murupara Community Board 18 November 2019 INAUGURAL MURUPARA COMMUNITY BOARD MEETING Details of HELD AT THE MURUPARA SERVICE CENTRE ON MONDAY, Meeting: 18 NOVEMBER 2019 COMMENCING AT 12.00 NOON Board Members O K Hynes, M M N Jenner, A W O’Brien J Present: K Te Amo and Councillor A R Silcock Her Worship the Mayor J A Turner, D Bewley (Acting Chief In attendance: Executive) and H J Storey (Governance Support Advisor) Visitors: K Snedden, W Wright, A Jenner, M Te Pania, B Iraia, J Tupe Apologies: Nil The meeting was opened with a Karakia from B Iraia 1. CONFLICTS OF INTEREST Board Member Jenner declared an interest in the Youth Leadership Project Team Discretionary Fund application and Board Member Hynes in the application from Karamuramu Kindergarten. 2. DECLARATION OF ELECTION RESULTS Refer to pages 4-6 of the agenda. The declarations were received. 3. DECLARATIONS OF OFFICE Refer to pages 7-9 of the agenda. Each of the following Councillors read aloud the statutory declaration pursuant to Clause 14 of Schedule 7 of the Local Government Act 2002 and signed the written declarations. These were witnessed by e Mayor Turner. Board Member O K Hynes Board Member M M N Jenner Board Member A W O’Brien Board Member J K Te Amo Councillor A R Silcock 4. EXTRAORDINARY VACANCIES AND DETERMINATION OF CHAIRPERSON AND DEPUTY CHAIRPERSON Refer to pages 10-13 of the agenda. 5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 24 FEBRUARY 2020 Murupara Community Board - AGENDA 5.1 Minutes – Inaugural Murupara Community Board 18 November 2019 (Cont.) RESOLVED: 1. THAT the Extraordinary Vacancies and Determination of Chairperson and Deputy Chairperson report be received; and 2. THAT System B be used to determine the election process for the positions. Hynes/Silcock CARRIED RESOLVED: THAT Board Member Te Amo be appointed as Chairperson of the Murupara Community Board for the triennium. Jenner/Silcock CARRIED The Chairperson took the declaration of office and took over the Chair from the Acting Chief Executive. The Chairperson welcomed Mayor Turner to the meeting and congratulated Councillor Silcock on her appointment noting that she looked forward to working with Members and the Council for the benefit of the communities within the ward. She said that the thoughts of all were with Hinerangi Goodman for being the unsuccessful candidate following the vote recount. RESOLVED: THAT Board Member O K Hynes be appointed as Deputy Chairperson of the Murupara Community Board for the triennium. Jenner/Silcock CARRIED 5. RESOLUTION OF THANKS TO RETIRING MEMBER Refer to page 14 of the agenda. RESOLVED: THAT Board Member T V Rangiwai be thanked for her service to the Board from 2017-2019. O’Brien/Hynes CARRIED 6. LEGISLATIVE ADVICE FOR THE INCOMING BOARD Refer to pages 15-26 of the agenda. The Acting Chief Executive presented the report and highlighted the sections relating to contracts with the Council, conflicts of interest and the implications of the Health and Safety Act. He asked that if anyone saw contractors using unsafe practices that they report it to the Council so that any issues could be addressed. 6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 24 FEBRUARY 2020 Murupara Community Board - AGENDA 5.1 Minutes – Inaugural Murupara Community Board 18 November 2019 (Cont.) RESOLVED: THAT the Legislative Advice for the Incoming Board report be received. Hynes/Silcock CARRIED 7. PUBLIC FORUM 7.1. Wai Wright, Adrianna Jenner and Makarini Te Pania– Youth Leadership Development Project Ms Jenner noted that the project team had commenced in 2015 as a result of members being on the Whakatāne District Youth Council and participating in events such as a movie night at Murupara. She noted that the 2020 event would be the third water sports day to be held and noted that they hoped to improve on the 400 people that had attended in January 2019. The group showed a video of the 2019 event and a poster advertising the 2020 event. It was noted that the repairs to the vandalised toilet block on Aniwhenua Reserve should be completed prior to Christmas and the lake weed would be sprayed by the Bay of Plenty Regional Council in the near future. Attendance: the Youth Leadership Development Project representatives left the meeting at 12.27 pm 7.2. K Snedden – Murupara Area School Ms Snedden noted that she was the support person for education needs for the tamariki at the area school and also worked with a number of agencies. She said that this year a group of students had worked hard and had seen a purpose in their learning noting that she was impressed with their attitude to learning. Ms Snedden said that she watched the children learn their passion and develop skills for moving forward with the fishing programme and now they wanted to encompass a hands on experience and to teach them to prepare what they needed to do to go fishing for the day. Ms Snedden said that although the students had moved on to another project it was still important for them to be able to have the Go Fishing experience. In response to a question relating to other fundraising being undertaken, Ms Snedden advised that the students had not had the opportunity to raise any funds, an application had been made to an education programme and if they were successful in both applications the education funds could be used towards another programme. Attendance: Ms Snedden left the meeting at 12.33 pm 7.3. J Tupe – Speeding Traffic along Pine Drive Mr Tupe expressed concern at the amount of traffic speeding throughout
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