REGULAR MEETING OF THE BOARD OF TRUSTEES

ONLINE MEETING FORMAT ONLY (NO PHYSICAL ATTENDANCE) https://rockyview.zoom.us/my/rvsboard

JUNE 4, 2020 10:00 a.m. Regular Board Meeting

AGENDA

1. Call to Order 2. Approval of Agenda 3. In Camera Meeting 4. Motions Arising from In Camera 5. Approval of Minutes a) Regular Board Meeting – May 21, 2020 6. Student Showcase/Exemplary Practice a) 100 Per Cent Achievement Diploma Exam b) Recognition of Staff Excellence 7. Superintendent’s Report 8. Chair’s Report/Correspondence 9. Committee Reports a) Planning b) Other 10. Trustee Reports 11. New Business 12. Adjournment

This unofficial agenda is subject to change and is not official until approved at the Board meeting. 100% JANUARY 2020 Provincial Diploma Exams

Board of Trustees’ Recognition May 7, 2020 Twice a year, the Board of Trustees recognizes outstanding student achievement in Rocky View Schools by acknowledging students who obtain a perfect mark of 100 per cent on a provincial diploma exam. Congratulations to the following students for their accomplishments on the January 2020 exam sitting:

Cynthia Do JT Luterbach Science 30 – High School Physics 30 – Cynthia’s steadfast commitment to reviewing practice material JT is living proof that hard work pays off. After obtaining a and identifying areas of growth helped her to achieve perfect score on the June 2019 Chemistry 30 diploma exam, JT is 100 per cent on the Science 30 diploma exam. She also made back to celebrate 100 per cent on his Physics 30 exam. Of special sure to ask for help when needed and always maintained a note, JT achieved this without always being physically present in positive attitude. When she’s not studying, Cynthia enjoys playing class. As a member of the Global Sport Academy, JT required the piano and gaming. She plans on attending the University of some additional flexibility in his learning. His teacher, Mr. Horne, to pursue a degree in biological sciences and eventually modified his approach to ensure JT could get a good grasp on become an educator and a scientist. the subject matter, while learning remotely. Although JT hasn’t made any firm plans for the future, attending university to study Onaya Fluker engineering and playing hockey are high on his list of possibilities! Biology 30 – Cochrane High School Currently in Gr. 11, Onaya received a perfect score on the Kendra O’Hearn January 2020 Biology 30 diploma exam. She cites the support Physics 30 – Bow Valley High School of her teacher, concise study notes and Quest A+ practice exams Kendra O’Hearn credits good old-fashioned studying and as being the major keys to her success. When she’s not busy a commitment to reviewing course materials for achieving with schoolwork, you’ll find Onaya co-instructing a yoga class 100 per cent on the Physics 30 diploma exam. She also wasn’t and coaching youth gymnastics programs for the University in shy about going to her teacher with questions and for extra Calgary. She is currently exploring her post-secondary options, help. Although Kendra hasn’t made any formal post-secondary with plans to focus on the fine arts and biology. plans as of yet, she is considering attending the University of Calgary to study math. Jack Fraser Social Studies 30-2 – Springbank Community High School Samantha Schiesser Jack attributes his success on the Social Studies 30-2 diploma exam Physics 30 – Springbank Community High School to effective study habits and taking practice tests and previous While strong study habits and an interest in the sciences laid the years’ exams. When he’s not busy getting top marks, Jack enjoys foundation for her success, Samantha acknowledges that drive mountain biking, participating in bike races and skiing during the and determination also were factors in obtaining a perfect score winter months. His passion for cycling led him to volunteer to coach on the Physics 30 diploma exam. Samantha has participated in youth mountain bike camps and work with the Rundle Mountain her school’s Leadership Program since Gr. 9 and has represented Cycling Club. Jack hasn’t made any final decisions on what he’ll RVS twice at the Horizon Leadership Conference. Outside of do after graduation; however he is leaning towards attending the school, she enjoys playing volleyball, spending time on the slopes University of to study mechanical engineering and possibly and volunteering with Inn from the Cold and the Drop-In Centre. pursue a graduate degree down the road. Samantha plans on attending the University of Alberta to pursue a Bachelor of Engineering degree. Minghao Li Physics 30 – Springbank Community High School Ellaura Schneider Minghao’s strong work ethic, coupled with his interest in the natural Mathematics 30 – Rocky View Schools Community sciences and love for learning, helped him achieve 100 per cent on Learning Centre – Chestermere the Physics 30 diploma exam. No stranger to success, Minghao was While strong study habits contributed to her achieving recognized last November for his perfect score on the Math 30-1 100 per cent on the Mathematics 30 diploma exam, Ellaura diploma exam. He credits his supportive teacher, classmates and also is incredibly thorough and detail oriented. When writing an an effective learning environment for his recent accomplishment. exam or completing assignments, she takes her time reading each Minghao enjoys puzzles, studying endgames, learning to sketch question carefully so that she clearly understands what is being and competing in friendly online chess matches. He devotes his asked. Her teacher Mrs. Van Dusen says, “Ellaura has a brilliant extra time to organizations such as Calgary Reads and the school’s mathematical mind.” When she’s not focusing on school, she enjoys Leadership Program. Minghao hopes to attend the University of photography and playing with her dogs. She also volunteers British Columbia to pursue a Bachelor of Applied Sciences degree. her time to the Calgary Interfaith Food Drive. Upon graduation, Ellaura plans on attending Mount Royal University to pursue a Bachelor of Nursing degree. SPECIAL PRESENTATION

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

Date of Meeting: June 4, 2020

Showcase Name: Recognition of Staff Excellence

Each year, the Board recognizes staff members who demonstrate leadership in learning by obtaining post-secondary degrees or professional certificates or being nominated for the Alberta School Board Association’s Edwin Parr Award.

RVS Board of Trustees extends its congratulations to 32 Rocky View Schools (RVS) staff members who have upheld the principle that building capacity increases the collective efficacy of a group to improve student learning. To learn more about each staff member’s accomplishments, please view the Staff Excellence brochure.

RVS believes that all staff has a responsibility to engage in lifelong learning while bringing about transformational change to create a more innovative learning organization for all. Through ongoing learning, collaboration and research, staff is acquiring the requisite skills that are influencing students’ thinking and learning and helping to bring about transformational change to create a more innovative learning organization for all.

“We engage all learners through meaningful and challenging experiences, preparing them to understand, adapt and successfully contribute to our changing global community.” Board of Trustees’ Recognition of Staff Excellence June 4, 2020 Board of Trustees’ Recognition of Staff Excellence June 4, 2020 Recognition of Post-Graduate Achievement

Centred on the principle that Bobbie Jo Bezaire Shannon Booth Learning Assistant – Herons Crossing Teacher – W.G. Murdoch building capacity increases the Educational Assistant Certificate – Red Deer College Master of Education – University of Lethbridge collective efficacy of a group to “Herons Crossing School was fortunate to add “Shannon is a natural leader and a highly- improve student learning, Rocky Bobbie Jo to its staff part-way through the engaged team member at W.G. Murdoch. 2019/20 school year. She exudes optimism She heads up our student leadership program, View Schools (RVS) believes that and eagerly tackled any task assigned to her. supporting the leaders of tomorrow. This year, all staff has a responsibility to Bobbie Jo was a student at Red Deer College she led a team to host the Alberta Junior while working at Herons Crossing and was able High Student Leadership Conference, a huge engage in lifelong learning, while to apply her studies to practical situations. She accomplishment for our school and community. bringing about transformational gained a wealth of knowledge and experience Her development through her master’s program while we were the beneficiaries of her efforts. is part of her overall leadership journey, one change to create a more innovative We were fortunate to have her on our team!” which RVS sees so many benefits from!” learning organization for all. ~Andrea Craigie, Principal ~Derek Keenan, Principal

Tracey Bishop Emily Borstad The Board of Trustees would like Teacher – C.W. Perry Teacher – W.H. Croxford to recognize the accomplishments Diploma in Mathematics – University of Calgary Master of Education, Curriculum and Instruction: of 29 staff members who not “Tracey recently received her diploma in Numeracy – Simon Fraser University mathematics from the University of Calgary. “This month, Emily will receive her Master of only exemplify the jurisdiction’s Currently, she teaches math and science at the Education in Curriculum and Instruction: Numeracy. vision that we are all learners, Gr. 7 level and also works as a math lead She has been an enthusiastic and positive member supporting teachers with divisional and school of our school community, using the “Thinking but who also demonstrate math initiatives. We congratulate Tracey on this Classroom” to engage students in non-standard leadership in learning. achievement.” ~Kelly Huck, Assistant Principal problem solving and develop their mathematical communication skills. Emily provides high-level, supportive and engaging learning opportunities. We extend our congratulations to Emily on the achievement of her master’s degree!” ~ Tracey Sweetapple, Assistant Principal Board of Trustees’ Recognition of Staff Excellence June 4, 2020

Abi Cherinet Janay Eccles Manager, Student Transportation – Education Centre Teacher – Cochrane High Passed the Candidacy Exam for Doctorate in Education – University of Calgary Maitrise en education – Education et langues secondes, Université d’Ottawa “Abi brings great enthusiasm and vast knowledge of processes and policies to “Janay is a member of the Literacy Team and Learning Leader for French her new position of transportation manager. Her ability to discuss transportation Immersion (FI) at Cochrane High. On top of helping organize the roll-out of DELF concerns and craft resolutions with parents is valuable to everyone she works exams, she participated in Instructional Design Cohorts, Creating a Shared Vision with. Her strength in building relationships and providing support has made our for FI and Building FI Culture divisional meetings. Janay also designed FI projects team noticeably stronger and will serve her well in her position.” in collaboration with local museums and the tri-site schools to make learning ~ Audrey Bloxham, Director of Transportation authentic for students and organized exchanges for students to Quebec. Janay is involved in assessment work and has been a table leader and marker for FLA PAT Jennifer Coffin and diploma exams. With a Master of Education in French, Janay will continue to Teacher – Springbank Middle be a strong advocate and promoter of language-learning.” Master of Education – University of Victoria ~Anne Kromm, Principal “Jennifer is an exemplary teacher who brings to our school an incredible energy and passion for teaching and learning. Her practice is characterized by a Alexandra Gillingham people-first mentality, made obvious each day in the care and support she so French Immersion Learning Support Teacher – A.E. Bowers Elementary freely gives to each of her students and colleagues.” Master of Education, Interdisciplinary Studies – University of Calgary ~Darrell Lonsberry, Principal “Alex has a unique skill set, including second language acquisition, learning support and early childhood education. Through her focus on interdisciplinary Nicole Couillard studies, she is further able to support students and teachers with learning Teacher – Elizabeth Barrett Elementary challenges within a second-language setting. Her contributions further the Certificate in Children’s Mental Health – University of Calgary overall goal of inclusive education for all students. Congratulations, “Nicole continues to show her passion and commitment for the whole child with Mme. Gillingham, on your amazing accomplishment!” her pursuit of studies in earning this certificate. Nicole’s dedication to students’ ~ Jocelyn Littlefair, Assistant Principal wellness allows her to share a broader perspective with her colleagues. She is a fierce advocate for children’s mental wellness and her dedication makes a Jessica Haley positive impact in our school.” ~ Gerry Gaudet, Principal Teacher – Herons Crossing Master of Education, Leadership – Acadia University Richard Dupre “An innate leader of both staff and students, this new master’s degree will only Teacher – Building Futures Cochrane, RVSCLC enhance and elevate the natural leadership skills Jessica demonstrates on a Master of Education – University of Prince Edward Island regular basis. With a current passion for student leadership and future interest in “Richard joined Building Futures Cochrane in September 2019, and has done a Administration, Rocky View Schools is fortunate to have Jessica as an employee. masterful job of connecting with students, parents, the Kingsmith Homes team and Jessica’s relationship-building skills are her greatest strength and Herons Crossing the Cochrane community. He provided unique hands-on learning opportunities that School is fortunate to have her as part of the current family.” exposed students to the apprenticeship trades. Richard is an integral part of our ~Andrea Craigie, Principal school and community.” ~Murray Arnold, Principal Board of Trustees’ Recognition of Staff Excellence June 4, 2020

Candace Henderson Katt Hryciw Accounting Clerk, Finance – Education Centre Teacher – École Manachaban Middle Bachelor of Applied Business Administration – SAIT Master of Education, Educational Research Specializing in Leadership – “Accounting clerk by day, student by night. In addition to answering our University of Calgary purchasing card and school fee related questions during the day, Candace has “Katt has been teaching with RVS for 15 years. She has taken on various spent her evenings completing courses to earn her Bachelor of Applied Business leadership positions within her staff teams, such as mentoring new teachers, Administration with SAIT this past April. Dedicated to self-development and helping to facilitate the transition to Real-Time Reporting and organizing lifelong learning, Candace plans to begin the Chartered Professional Accountant special events and celebrations. Working with students, Katt established (CPA) program this fall.” ~ Jenelle Weisgarber, Manager of Accounting Manachaban’s GSA and also organized the annual Gr. 8 Quebec trip. Katt’s most treasured takeaways from her master’s program were the relationships Brenda Hilling she formed with the members of her cohort and, of course, a renewed Secretary II – Cochrane Christian Academy appreciation for the Oxford comma.” ~ Mary Magee, Acting Principal Administrative Assistant Certificate – Mount Royal University “Brenda is to be commended for all the time, effort and energy she has put Nicole Londry into completing her studies and successfully achieving her certificate. She has Teacher – Elizabeth Barrett Elementary brought her new skill set and new learning to her role as a secretary and Master of Education, Distance Education – Athabasca University continues to be an appreciated and valued member of the CCA office team. “Nicole showed off her impeccable sense of timing with achieving her Master of Congratulations, Brenda!” ~ Allan Elkin, Principal Education. Her specialization was Distance Education with a focus on K – Gr. 12 Blended and Online Learning. Nicole is very keen to share her expertise in this Pam Hoffman-Burke field with her colleagues, and in doing so, has helped to enrich the educational Teacher – C.W. Perry experience of all students at Elizabeth Barrett.” ~ Gerry Gaudet, Principal Master of Education – University of Calgary “Pam is a passionate educator who has continued to expand her professional Andrea McLeod knowledge year after year. Her involvement as a learning lead for literacy Teacher – George McDougall High and her research in the area of Positive Behavioural Interactions and Supports Post Graduate Certificate in Educational Neuroscience – University of Calgary demonstrates her commitment to lifelong learning. Congratulations Pam, on this “Andrea currently serves as the RVS Local Union President. While supporting important step in your impressive career within Rocky View Schools.” the collective, she continues to teach at George McDougall High. This new ~ Robert Kimura, Principal certification provides Andrea with the scientific knowledge to identify brain-based learning needs and how to effectively intervene as a professional Rachel Hopper within the classroom.” ~ Laurie Johnston, Principal Teacher – Nose Creek Elementary Master of Education, Early Elementary Pedagogy – St. Francis Xavier University “Rachel is a talented young teacher with a passion for children, learning, teaching and high-quality instructional designs. Through her studies, Rachel’s passion for all things education has grown even more, translating into An investment in knowledge pays outstanding practice, strong leadership in our school and key understandings ~ Benjamin Franklin about what matters most in student care, development and success.” the best interest. ~ Suzanne Martin, Principal Board of Trustees’ Recognition of Staff Excellence June 4, 2020

Carolyn Mcleod Erhayat Ozcan Teacher – Cochrane High Assistant Principal – Chestermere High Master of Education, Interdisciplinary with a focus on Children and Adolescent Master of Education, Educational Leadership and Administration – Mental Health and Counselling – University of Calgary University of New Brunswick “Carolyn collaborated with Elizabeth Barrett to study the effects of the “Erhayat will utilize the knowledge and skills acquired during his degree MindUp program and social emotional learning (SEL) on Gr. 5/6 students. studies to benefit his position as an assistant principal at Chestermere High. She also designed and delivered a specialized personal psychology course The central focus of his graduate degree was in Educational Equity, how for Gr. 9 – 12 students, specifically targeting those with test and performance education can be utilized to benefit all students and to create a more just anxiety. Carolyn’s thesis focused on SEL and HeartMath biofeedback society. He continually brings his passion for education into every aspect of his techniques for students with anxiety, particularly around test taking. Carolyn profession. Congratulations, Erhayat.” ~ Christian Robertson, Principal is planning to continue her work in this area by introducing a new course for Gr. 9 students called “Positive Psychology,” which will address the difficult Tonya Ribalkin task of transitioning from middle school to high school. Congratulations on Support Services for Inclusive Education – Muriel Clayton Middle your accomplishments, Carolyn!” ~ Anne Kromm, Principal Masters of Educational Psychology in the Education of the Blind and Visually Impaired – Mount Saint Vincent University Denice McKinnon “Tonya joined RVS in 2010 from Coquitlam School District. She has spent her Transportation Coordinator – Education Centre entire RVS career at Muriel Clayton teaching Gr. 6 – 8 until this past December, Certificate in Integrated Disability Management – University of Fredericton when she was given the chance to use her education and experience to join “Denice is pleased and eager to use her new knowledge to support students Regional Collaborative Service Delivery’s Support for Inclusive Learning. Tonya and bus drivers in the day-to-day stresses that are inevitably part of riding on is looking forward to applying her knowledge of and passion for working with or driving a school bus. The results of her learning are noticeable to the families the blind and visually impaired.” and school staff in her area of schools. Her primary focus is always on the ~ Scott Bloxham, Principal well-being of students.” ~ Audrey Bloxham, Director of Transportation Crystal Roach Sheena Noppen Learning Assistant – Muriel Clayton Middle Child Development Advisor – Sarah Thompson Educational Assistant Certificate – Red Deer College Graduate Certificate in Clinical Social Work Practice – University of Calgary “Every day, Crystal uses her newfound expertise as an educational assistant “In her role as a child development advisor, Sheena is instrumental in helping to support the students at Muriel Clayton Middle. Her growing understanding our kids with their social and emotional needs. She skillfully collaborates with is evident as she works with teachers and students to provide authentic and staff and parents to help our students navigate their challenges. Sheena is engaging learning experiences. Crystal’s passion for learning and dedication compassionate, flexible and continually curious in her pursuit of success for to students makes her a valued member of our learning community.” every student.” ~ Ryan Siemens, Principal ~ Susan Spooner-Sellan, Assistant Principal

A well-educated mind will always have more questions than answers. ~ Helen Keller Board of Trustees’ Recognition of Staff Excellence June 4, 2020

Amanda Russell Shyla Locke Teacher – École Airdrie Middle Teacher – George McDougall High Master of Education, Leadership – University of Calgary Master of Education, Leadership: Leading for Learning (RVS/CBE Cohort) – “Amanda is an outstanding teacher, lending her leadership in areas such University of Calgary as French Immersion, Learning Support, UNESCO, Indigenous education and “Shyla has been honing her leadership skills as our French Immersion learning student leadership. Her passion for effective assessment is evident in her lead and helping set direction for improved instructional and assessment master’s coursework and professional learning designed on standards-based practices in our school. She is a member of RVS ALP and is aspiring to be assessment. Amanda consistently seeks out learning opportunities and joyfully a formal leader in RVS. Part of her coursework involved Indigenization and engages in professional reading, making her a trusted colleague and inspiring Inclusion. Shyla’s acquired knowledge through her master’s learning will serve lifelong learner.” ~ Eric Schubert, Assistant Principal her well in the classroom, in our school community and in our system.” ~ Laurie Johnston, Principal Jacalyn Vang Learning Assistant and Distance Learning Coordinator – W.G. Murdoch Sandra Popovich Bachelor of Education – University of Calgary Transportation Safety Coordinator – Education Centre “Jackie’s dedication to student learning is evident in everything she does in Certified Transportation Safety Professional – Alberta Motor Transport Association the school. Her support of students is excellent and has led her to pursue her “Sandra’s Certified Transportation Safety Professional designation is new in Bachelor of Education in order to ‘dive deeper’ into the learning process with Alberta. She is one of the first people to complete the dozen or so courses students. Congratulations, Jackie! We look forward to the ways your learning needed to attain this designation. Sandra works tirelessly and with great will lead to greater connections and success for our students!” enthusiasm to make school bus service for students in RVS safe. She is part of ~ Derek Keenan, Principal the RVS route-planning team and reviews all bus routes through her safety lens. Her presence is a great advantage for students and bus drivers alike.” Jennifer Yersh ~ Audrey Bloxham, Director of Transportation Assistant Principal – École Manachaban Middle Master of Education, Educational Research Specializing in Leadership – University of Calgary “Jen has worked with RVS for six years and is instrumental in the success of the school’s French Immersion program. She has developed great relationships Education is not preparation for life, with her communities in Airdrie and Cochrane and drove the creation of Community Matters, an option class aimed at helping students make positive education is life itself. ~ John Dewey impacts in Airdrie through self-directed service learning. She is happy to share her knowledge with colleagues, especially in the areas of school culture and integrating mindfulness. Jen’s dedication to lifelong learning is apparent, as she always looks to improve her practice.” ~ Mary Magee, Acting Principal Education is the most powerful weapon which you can use to change the world. ~ Nelson Mandela Board of Trustees’ Recognition of Staff Excellence June 4, 2020 2020 Edwin Parr Award

The Alberta School Boards Association’s Edwin Parr Teacher Award recognizes exceptional first-year teachers who have gone above and beyond for their students and school community. Edwin Parr, President of the association from 1956 – 1962, instituted an “Annual Teacher Award” in his school system that recognized teachers for their long and exemplary service. In searching for a way in which his memory might be perpetuated and to honour the profession he so dearly respected, the Edwin Parr Teacher Award was established in 1964.

Please join RVS in congratulating Emma Uhlenberg, who was selected to One child, one teacher, represent the jurisdiction for the Zone 5 Edwin Parr Award, as well as the one book and one pen two other teachers nominated within RVS. can change the world. ~ Malala Yousafzai RVS EDWIN PARR ZONE 5 REPRESENTATIVE NOMINEES

Emma Uhlenberg Christine Madore Karmen Green Teacher – George McDougall High Teacher – Cochrane Christian Academy Teacher – Cochrane Christian Academy “Emma is diligent in discerning what strategies “Christine is a caring educator who has discovered “Congratulations to Karmen for her nomination! are best used to support student success. Her her calling and is realizing her giftings and talents. She is a caring and collaborative lifelong learner compassion for others is superlative; she exhibits Her success as a teacher is summed up by one whose teaching reflects a sensitivity for the unique a level-headed maturity that is far beyond her colleague, who stated, ‘Christine has a natural challenges presented when striving to teach years. Besides being stellar in instruction, Emma ability to be super patient and caring, she is an students with varying needs. Karmen’s energy and also has greatly contributed on an extra-curricular amazing teacher.’ Congratulations to Christine for creative effort position her well for a successful level. We are Mustang proud of her achievement!” her nomination!” career in teaching.” ~ Laurie Johnston, Principal ~ Allen Elkin, Principal ~ Allen Elkin, Principal SUPERINTENDENT REPORT

REGULAR MEETING OF THE BOARD OF TRUSTEES

JUNE 4, 2020

AGENDA ACTION 1. AP350 Student Code of Conduct Affirmation Directive

2. Purchase orders over $200,000 Information

3. Capital Maintenance and Renewal Approvals Information

4. Administrative Procedures Update Information

Greg Luterbach Superintendent of Schools DIRECTIVE FOR ACTION

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

Item: Affirmation of AP350 – Student Code of Conduct

Date of Meeting: June 4, 2020

Background: In the spring of 2018, RVS revised Administrative Procedure AP350 Student Code of Conduct to reflect current practices, focus on desired behaviours while still listing examples of unacceptable behaviours and consequences, affirm the rights for each student as provided for in the Alberta Human Rights Acts and the Canadian Charter of Rights and Freedoms, and addressed the requirement of the Alberta Education Act.

Also added was the specific provision 45(6d) requiring the Board “by June 30 of each year, review the policy and code of conduct, confirm the review by a board resolution and post or repost the policy and code of conduct on the publicly accessible website after review”.

Current Status: Administration has reviewed AP350 and finds that after changing the section references from the School Act to the Education Act AP350 continues to address the requirements of the Education Act. Administration is not recommending any other additional changes to AP350 at this time.

Alternatives: Alternative I The Board of Trustees affirms Administrative Procedure 350 – Student Code of Conduct.

Alternative II The Board of Trustees directs the Superintendent to revise Administrative Procedure 350 – Student Code of Conduct.

Recommendation: The Board of Trustees affirms Administrative Procedure 350 – Student Code of Conduct.

Page 1 of 1 ADMINISTRATIVE STUDENT CODE OF CONDUCT PROCEDURE 350 Students March 2018

Purpose/Background

The Division endorses a set of desirable personal and interpersonal character traits that incorporate universal values common to all religions and ethnic-cultural groups, including respect, integrity, empathy, compassion, independence, cooperation, responsibility and self-control. RVS affirms the rights of each student enrolled in a school operated by the Board as provided for in the Alberta Human Rights Act and the Charter of Rights and Freedoms.

Students are expected to learn, practice and develop such personal and interpersonal character traits and to contribute to the development of welcoming, caring, respectful and safe learning environments. Students are further expected to respect diversity and refrain from demonstrating any form of discrimination as set out in the Alberta Human Rights Act and the Canadian Charter of Rights and Freedoms. Students are to foster a sense of belonging amongst all students.

Within the aforementioned context, students are expected to pursue academic and cultural studies to maximize their individual potential in becoming self-reliant, responsive and contributing members of society.

Procedures

1. In displaying acceptable behaviour, students are expected to: 1.1 Use their abilities and talents to gain maximum learning benefits from their school experiences; 1.2 Contribute to a climate of mutual trust and respect conducive to effective learning, personal development, and social living; 1.3 Co-operate fully with everyone authorized by the Board to provide education programs and other services; 1.4 Comply with all applicable federal, provincial and municipal laws, and the rules of RVS and the school; 1.5 Account to their teachers for their conduct; 1.6 Attend school regularly and punctually; 1.7 Use non-violent means to resolve conflict; 1.8 Treat all other students and staff with dignity, respect and fairness at all times; 1.9 Contribute to a learning environment that is free from physical, emotional, and social abuse; 1.10 Refrain from, report and not tolerate bullying or bullying behaviour directed toward others in the school, whether or not it occurs within the school building, during the school day or by electronic means; 1.11 Take appropriate measures to help those in need; and 1.12 Demonstrate honesty and integrity.

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ADMINISTRATIVE STUDENT CODE OF CONDUCT PROCEDURE 350 Students March 2018

2. Students are accountable for demonstrating respect for: 2.1 Authority; 2.2 Others and their property; 2.3 School property, equipment and resources; and 2.4 Differences in ethnicity, race, religion, gender and sexual orientation.

3. Students are prohibited from engaging in unacceptable behaviour, whether or not it occurs within the school building, on school grounds, off school grounds on an approved school related activity, on the school bus, during the school day or by electronic means. Examples of such behaviours include, but are not limited to: 3.1 Use, possession of, sale, distribution of or active contact with, a weapon on a student’s person, in a student’s locker or desk, on RVS property, or in a vehicle on RVS property used by a student or occupied by a student as a passenger; 3.2 Threats; 3.3 Conduct which endangers others; 3.4 Encouraging conduct which endangers or may endanger others; 3.5 Encouraging unacceptable conduct; 3.6 Use or display of improper, obscene or abusive language; 3.7 Distribution or display of offensive messages or pictures; 3.8 Theft, including identity theft; 3.9 Assault; 3.10 Wilful damage to school or others’ property; 3.11 Use, possession of, distribution of, or active contact with, or collection of money for illicit drugs, cannabis, alcohol, or inhalants in school, on RVS property or in the context of any school-related activity; 3.12 Attending school or any school-related activity under the influence of illicit drugs, cannabis, alcohol or inhalants; 3.13 Personal, gender identification related or sexual harassment; 3.14 Hazing, initiation activities, the formation or the operation of sororities, fraternities, gangs and secret organizations; 3.15 Extortion; 3.16 Disruptive behaviour, wilful disobedience or defiance of authority; 3.17 Interfering with the orderly conduct of classes or the school; 3.18 Tampering with fire alarms and safety equipment; 3.19 Criminal activity; 3.20 Contravention of the school’s code of conduct; 3.21 Workplace violence; 3.22 Bullying, including cyber-bullying; and Administrative Procedure 350 - Student Discipline Page 2 of 5

ADMINISTRATIVE STUDENT CODE OF CONDUCT PROCEDURE 350 Students March 2018

3.23 Inappropriate information technology use.

4. Unacceptable student behaviour: 4.1 May be grounds for disciplinary action; and 4.2 Provides an opportunity for critical learning in the areas of: 4.2.1 Personal accountability and responsibility; 4.2.2 The development of empathy; 4.2.3 Conflict resolution; 4.2.4 Communication; and 4.2.5 Social skills development.

5. When responding to unacceptable student behaviour, the following are to be considered: 5.1 The effect of the student’s behaviour upon other students, the staff, the school, and the community; 5.2 The nature of the action or incident that calls for disciplinary or alternative measures; 5.3 The student’s previous conduct and previous interventions; 5.4 The student’s age, maturity and abilities; 5.5 Supports, whether they be academic or social emotional, required for the student demonstrating inappropriate behaviour as well as supports for the students impacted by the inappropriate behaviour; 5.6 The impact of proposed action on the student’s future behaviour; 5.7 The student’s learning needs; and 5.8 Any other information considered appropriate or relevant.

6. The consequences of unacceptable behaviour may be: 6.1 Assignment of a student whose behaviour is unacceptable, disruptive or destructive to an alternate supervised location; 6.2 Short term removal of privileges; 6.3 Detention; 6.4 Alternative interventions such as community conferencing or other forms of restorative justice; 6.5 Suspension; and 6.6 Recommendation for expulsion.

7. Students will contribute, to the greatest extent possible, to a learning environment that is well- ordered, peaceful, safe, non-threatening, and conducive to learning and optimal growth.

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ADMINISTRATIVE STUDENT CODE OF CONDUCT PROCEDURE 350 Students March 2018

Reference: • Education Act Sections 11, 31, 32, 33, 36, 37, 52, 53, 197, 222, 257 • Alberta Human Rights Act • Canadian Charter of Rights and Freedoms • Criminal Code of Canada • Bill 24 An Act to Support Gay-Straight Alliances

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ADMINISTRATIVE STUDENT CODE OF CONDUCT PROCEDURE 350 Students March 2018

Appendix A – STUDENT CONDUCT ON SCHOOL BUSES

Purpose/Background

Students are to conduct themselves in a safe, reasonable and orderly manner, while being transported on school buses.

Procedures

1. The Director of Transportation shall establish a code of conduct for passengers on school buses. Copies shall be provided to all students, parents, principals and bus operators.

2. A school bus operator shall maintain, under the direction of the Principal, order and discipline among the students while they are being transported to and from school.

3. A school bus operator shall keep a log of student misbehaviour incidents and action taken, including reporting of same.

4. Students who are school bus passengers shall adhere to the code of conduct.

5. Bus operators must report serious or repeated breaches of conduct in writing to the Principal of the school.

6. The Principal of the school at which the student is in attendance shall address breaches of discipline brought to him in writing by operators. The Principal has the authority and the responsibility to discipline a student who misbehaves while a passenger on a school bus. This may include suspension of the student from riding the bus.

7. Custodial parents shall be notified by the Principal when a misconduct report has been filed.

Reference: • Education Act Sections 11, 31, 32, 33, 36, 37, 52, 53, 197, 222, 257 • Traffic Safety Act • Student Transportation Regulation 250/98 (Amended AR 125/2005)

Administrative Procedure 350 - Student Discipline Page 5 of 5

DIRECTIVE FOR ACTION

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

Item: Purchase Orders issued over $200,000

Date of Meeting: June 4, 2020

Background: This information item is to provide notification, in accordance with Administrative Procedure AP5201, to the Board of Trustees that purchase orders have been issued for the purchase of various items over the amount of $200,000. Any order over the $200,000 limit is to be reported to the Board of Trustees.

Current Status: From March 25, 2020 to May 28, 2020 the following purchase orders were issued for an amount over $200,000.

1. Purchase Order 097940 Issued to Great Northern Plumbing PO 097940, issued in the amount of $751,867.20. This Purchase Order relates to RFP Q-20- 19 for mechanical upgrades at School. IMR funds.

2. Purchase Order 097943 Issued to MJS Mechanical PO 097943, issued in the amount of $254,832.90. This Purchase Order relates to RFP Q-20- 24 for mechanical upgrades at A.E. Bowers School. IMR funds

3. Purchase Order 098004 Issued to Ainsworth Inc. PO 098004, issued in the amount of $566,651.40. This Purchase Order relates to RFP Q-20- 21 for mechanical upgrades at W.G. Murdoch School. IMR funds.

4. Purchase Order 098005 Issued to Ainsworth Inc. PO 098005, issued in the amount of $494,411.40. This Purchase Order relates to RFP 20-18 for mechanical upgrades to Cochrane High School. IMR funds.

5. Purchase Order 098050 Issued to Westcor Construction Ltd. PO 098050, issued in the amount of $4,677,750.00. This Purchase Order relates to RFP Q- 19-11 Part II for the Indus School Modernization. IMR funds.

Recommendation: The Board of Trustees acknowledges receipt of the information item as presented.

Page 1 of 1 INFORMATION ITEM

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

Item: Capital Maintenance and Renewal Approvals

Date of Meeting: June 4, 2020

Background:

On April 15, 2020 the following direction from Alberta Education was received by RVS:

Further to the announcement by the Premier on April 9, 2020, and the webinar on April 15, 2020, Capital Maintenance and Renewal (CMR) funding has been accelerated for Education. This investment is intended to allow government and school jurisdictions to act quickly across the province to keep Albertans employed during these challenging times, while also providing much-needed upgrades to existing schools.

School jurisdictions are being asked to propose school maintenance and renewal projects that will be prioritized based on the following principles: • Speed • Industry/Trade Focus • Alignment with Infrastructure Maintenance and Renewal Program • Value for Money • Alignment with Infrastructure’s capital planning software (VFA) requirements • Scale of Projects

Funding allocations and procurement strategy will be determined based on proposals from the jurisdictions and supported based on their alignment with the guiding principles and supported by the data provided in VFA.

School jurisdictions are asked to submit proposals by April 17, 2020 that are aligned with the guiding principles. Please complete the attached template, which includes the following for each priority: • Description of the project • Estimated cost of the project • Estimated timeline • Preferred method of delivery

An analysis of the projects considered for approval will be completed based on the types of projects proposed, geographic locations, and capacity to deliver, to determine the most appropriate delivery model – bundle delivered by Alberta Infrastructure, bundle delivered by school jurisdiction, or independent projects delivered directly by school jurisdictions. Approval on funding decisions will be communicated in the upcoming weeks. Additional details regarding the financial support and reporting requirements will be provided.

Page 1 of 4 INFORMATION ITEM

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

On April 17, 2020, RVS responded with a list of 18 proposed projects and a total estimated budget of $6.7 million. The projects were selected to fit the criteria as well as based on consideration of the tight timeline for project completion.

RVS received notice that all 18 projects were approved on May 21, 2020. See Appendix 1 for excerpts from the communication and the target completion date of the projects is the end of October 2020. A summary of the 18 project is attached in Appendix 2

The additional 18 projects are in addition to the $9.5 million of IMR projects that are currently underway though-out the school division.

Current Status:

The Maintenance and Supply Management branches are working on the scope of work for these projects, obtaining quotes and preparing bid packages. The hope is to get these projects underway as soon as possible to meet the criteria.

Future Direction:

Staff will provide a project status update to the Board on a monthly basis.

Recommendation:

The Board of Trustees acknowledges receipt of the Capital Maintenance and Renewal Approvals as presented.

Page 2 of 4 INFORMATION ITEM

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

Appendix A

Excerpt from the May 21, 2020 Alberta Education’s Capital Maintenance and Renewal approval letter: ‘The Rocky View School Division has been approved up to $6,700,000 in accelerated Capital Maintenance and Renewal funding, which will address ongoing capital maintenance needs and support the efforts to keep Albertans working during these challenging times.

Please note that your Capital Maintenance and Renewal funding allocation was informed by your April 17, 2020 submission to Alberta Education and can only be directed to those priorities. The list of eligible projects is attached to this letter. Any projects omitted from the attached list have been determined to be ineligible for this funding.’

‘The projects identified herein are intended to be completed by the end of October 2020. Please ensure accurate reporting is completed to advise of any projects that may exceed this timeframe. Any projects that have not yet commenced by this time may have their funding rescinded.

It is the expectation of the ministry that all projects submitted are capital projects and will be accounted for as such.’

Page 3 of 4 INFORMATION ITEM

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

Appendix B

The Rocky View School Division CMR Eligible Projects

Eligible Projects CMR Allocation The Rocky View School Division 18 $6,700,000 Asphalt Paving 2 $400,000 Building Management System Controls 1 $200,000 Change room Update 1 $200,000 CO/Water Leak/Temp Monitoring 1 $600,000 Complete Roof Replacement 2 $2,500,000 Fire Panel 1 $200,000 Lagoon Decommissioning 1 $600,000 Lighting Upgrade 1 $200,000 Mechanical Upgrade 1 $200,000 Parking Lot Lighting Upgrade 1 $300,000 Portable Roof Replacement 1 $100,000 Replace Copper lines in ceiling, LED Lights, Ceiling grid 1 $400,000 Roof Section Replacement 2 $400,000 School Demolition 1 $300,000 Security System 1 $100,000

Page 4 of 4 INFORMATION ITEM

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

Item: Administrative Procedures Update

Date of Meeting: June 4, 2020

The following changes have been made to existing administrative procedures since December 2019:

AP100 - Four Year Education Plan Updated references to reflect changes in legislation.

AP101 - Annual Education Results Report Updated references to reflect changes in legislation.

AP110 - School Councils Updated references to reflect changes in legislation as well as add clarity to existing position requirements.

AP120 - Policy and Procedure Dissemination Updated references to reflect changes in legislation.

AP121 - Development and Review of Administrative Procedures Updated references to reflect changes in legislation and updated process map to reflect current practice.

AP125 - Division Forms Updated references to reflect changes in legislation.

AP151 - Communications AP151 Communications was pared down to eliminate information related to crisis response that is outlined in AP149 Crisis Incident Communication. The AP also was modified to reflect current communication vehicles in use.

AP152 - Dispute Resolution Updated references to reflect changes in legislation.

AP153 - Advertising and Promotional Signage AP153 provides guidance around advertising, sponsored events and donations. The intent of the substantial revision was to provide schools with more clarity around the parameters, standards and approval processes related to the distribution of outside agency promotional materials to students and families.

AP154 - Political Electioneering Updated references to reflect changes in legislation.

INFORMATION ITEM

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

AP155 - Event Protocol Updated references to reflect changes in legislation.

AP156 - Visit Protocol Updated references to reflect changes in legislation.

AP157 - Flag Flying Protocol Updated references to reflect changes in legislation.

AP159 - New School Grand Opening Updated references to reflect changes in legislation and updated plaque requirements.

AP172 - Comfort Dogs in School This new AP provides direction to schools if they are considering engaging a comfort dog in their school. It provides minimum standards and conditions that a dog must adhere to, provides a limit of two dogs per school, with only 1 dog present in the school at one time, provides direction related to communicating with the school community and handling of the dog. Should a conflict arise, priority will be given to the health and safety of the school community and the comfort dog will be excluded from that area and/or entire school.

AP185 - Records Management This AP has been to reflect the changes to RVS’ Records Retention Schedule. The Records Retention Schedule, previously attached to AP185 as a 57 page document, is now available as a SharePoint list. The changes are focused on creating an easy to use searchable list that uses RVS terminology and relevant keywords. The updates to the Retention Schedule also reflect the Student CUM File Digitalization guidelines and best practices.

AP301 - Student Registration AP301 Student Registration was updated to reflect changes to the Education Act and age of entry.

AP311 – Parent Sponsored Lunchroom Supervision Programs Removed AP related to Parent Sponsored Lunchroom Supervision Programs as the fees which supported these programs are no longer allowed by the Board.

AP316 - Administering Medication or Medical Treatment to Students AP316 updated to reflect requirements of Bill 201 Protection of Students with Life- threatening Allergies Act.

AP415 - Recognition of Service and Employment Updated the AP to clarify that recognition would be provided at 25 years and added that recognition would also now be provided at 40 years of service. INFORMATION ITEM

TO: THE BOARD OF TRUSTEES

FROM: THE SUPERINTENDENT OF SCHOOLS

AP423 – Evaluation Guidelines – Teachers Updated the AP to indicate hard copies of evaluations are no longer required. Instead, evaluations can be scanned and e-mailed to [email protected], to the attention of Associate Superintendent of HR.

AP450 - Organizational Structure Updated references to reflect changes in legislation.

AP5107 – Student Transportation Fees AP5107 Student Transportation Fees was revised in conjunction with the Board's approval of the 2020/21 student transportation fees. The most notable change to the procedure is the addition of Appendix A, which contains the fee listings for the upcoming school year. Several minor changes also were made to align the procedure with the Education Act, School Fee Regulation 95/2019 and Student Transportation Regulation 96/2019.

AP5110 - Claims for Payment of Travel and Out of Pocket Expenses AP5110 was updated to reflect best practices and provide enhanced clarity around the process of reimbursement. Substantive changes were made to Appendix E - Gift Cards and Section 5 - Prohibited out of pocket expenses, which outlines expenditures that are ineligible for reimbursement. The AP will be posted shortly.

AP5112 - Grant Writing AP5112 identifies that a listing of pre-approved grantors will be maintained. Schools/departments/individuals may apply for grants on behalf of the division if they are approved by the school principal and under $1,000 or on the pre-approved grant listing.

AP5119 - School Generated Funds This AP was updated to reflect current practice in regards to the use of school cash. Timelines, definitions and authorities were also clarified.

AP5212 - Divisional Asset Administration AP5212 Fixed Assets has been renamed and updated to reflect current practices related to asset tracking. The revised procedure identifies the requirements and responsibilities for the tracking of both capital assets (over $5,000) and non-capital assets. Also outlined are the requirements to report the movement and disposition of assets.

Recommendation: The Board of Trustees acknowledges receipt of the Administrative Procedures Update as presented.