Enhanced Student Information System (ESIS) ESIS Data Dictionary First Edition How to obtain more information Specific inquiries about this product and related statistics or services should be directed to: Client Services, Culture, Tourism and the Centre for Education Statistics, Statistics Canada, Ottawa, Ontario, K1A 0T6 (telephone: (613) 951-7608; toll free at 1 800 307-3382; by fax at (613) 951-9040; or e-mail: [email protected]). For information on the wide range of data available from Statistics Canada, you can contact us by calling one of our toll-free numbers. You can also contact us by e-mail or by visiting our Web site. National inquiries line 1 800 263-1136 National telecommunications device for the hearing impaired 1 800 363-7629 E-mail inquiries [email protected] Web site www.statcan.ca Ordering information This product, is available on the Internet for free. Users can obtain single issues at: http://www.statcan.ca/english/sdds/5017.htm Standards of service to the public Statistics Canada is committed to serving its clients in a prompt, reliable and courteous manner and in the official language of their choice. To this end, the Agency has developed standards of service which its employees observe in serving its clients. To obtain a copy of these service standards, please contact Statistics Canada toll free at 1 800 263-1136. Enhanced Student Information System (ESIS) ESIS Data Dictionary Note of appreciation Canada owes the success of its statistical system to a long-standing partnership between Statistics Canada, the citizens of Canada, its businesses, governments and other institutions. Accurate and timely statistical information could not be produced without their continued cooperation and goodwill. 3 Enhanced Student Information System (ESIS) ESIS Data Dictionary Table of Contents Section 1. Introduction 6 CourWork 20 CredenTyp 20 Section 2. Confidentiality 7 CurrCMA_D 20 CurrCntry 20 Section 3. ESIS Overview 7 CurrSGC_D 21 3.1 ESIS Survey 7 DelOther 21 3.2 ESIS File (Extract) Structure 8 Disab 21 Table 3.2 ESIS Extract Structure and Components 9 DistEd 21 3.3 ESIS Extracts 10 EdEntry 21 3.3.1 Student 10 ElSecCntry 21 3.3.2 Program 10 ElSecComp 21 3.3.3 Program Enrolment 11 ElSecInst 22 3.3.4 Course Enrolment 12 ElSecProv 22 3.3.5 Graduate 13 Excel 22 ExpEntry 22 Section 4. Geography 14 FeeCategory 22 GradMonth 22 Section 5. Field of Study 14 GradStatApr1 23 Section 6. ESIS Variable Definitions 15 GradStatAug1 23 AborVisMin 15 GradStatJun1 23 Age_D 15 ImmStat 23 AptEntry 15 Instit 23 AudioConf 15 InstitCMA_D 23 Citiz 16 InstitSGC_D 24 Classroom 16 Internet 24 ContEdInd 16 JCredenTyp 24 Co-op 16 JProgLevel 24 Corresp 16 LabDurHr_D 24 CourBroker 16 LabDurSem_D 25 CourCampus 17 LastAttElSec_D 25 CourCanInst 17 LegalEntry 25 CourCode 17 LgthInPgm_D 25 CourCont 17 LgthToCompl_D 25 CourCostRec 17 ManPaid 26 CourDurHr_D 17 ManPdDurHr_D 26 CourDurSem_D 18 ManPdDurSem_D 26 CourEndStat 18 ManUnpaid 26 CourInstCMA_D 18 ManUpDurHr_D 27 CourInstDistC_D 18 ManUpDurSem_D 27 CourInstDistP_D 18 MedEntry 27 CourInstSGC_D 18 NormEnt 27 CourOJTDurHr_D 19 OpPaid 27 CourOJTDurSem_D 19 OpPdDurHr_D 28 CourOther 19 OpPdDurSem_D 28 CourOtherFee 19 OpUnpaid 28 CourRetrain 19 OpUpDurHr_D 28 CourStudRes 20 OpUpDurSem_D 29 CourTuit 20 OthEntry 29 4 Enhanced Student Information System (ESIS) ESIS Data Dictionary Table of Contents Outside 29 StudTuit 36 PerFall_D 29 Tongue 36 PerFullYr_D 29 TotCred 36 PermCMA_D 39 TotTranCred 36 PermCntry 30 TV 37 PermProv1st 30 VideoConf 37 PermSGC_D 30 Section 7. Generic ESIS Code Sets 37 PerSnapshot_D 30 Brokered Program Indicator 37 PerSpSum_D 30 Census Metropolitan Area PerWinter_D 30 or Census Agglomeration 37 PrevCntry 30 Credential Type 38 PrevCredenTyp 31 EDI and ESIS Country Codes 39 PrevEdAct 31 EDI Province and State Codes 41 PrgCodeCCTV_D 31 Educational entrance requirements 41 PrgCodeCIP_D 31 Elementary or secondary PrgCodeCIPPG_D 31 education completed 42 PrgCodeUSIS_D 32 ESIS Elementary-secondary ProgArtic 32 Institution Codes 42 ProgBroker 32 ESIS Mother Tongue Codes 182 ProgCap 32 ESIS Postsecondary Institution ProgCode 32 Codes 183 ProgCollab 33 Fee Category 192 ProgCont 33 Field of Study-CCSIS and ProgCostRec 33 TVOC Codes 192 ProgDurSem_D 33 Field of Study-CIP Codes 196 ProgEndStat 33 Field of Study-CIP Primary ProgFullPart 33 Grouping Codes 216 ProgHour 34 Field of Study-USIS Codes 216 ProgLevel 34 Immigration status 218 ProgLimited 34 Normal entrance requirements 218 ProgOtherFee 34 Previous educational activity 218 ProgTuit 34 Program delivered full-time, Radio 35 part-time or both 219 RegStat 35 Program Enrolment Limits 219 RepStartYear 35 Program Level 219 ResStat 35 Standard Geographical Scholarship 35 Classification 219 Sex 36 Status in course 222 StudOtherFee 36 Status in program 222 5 Enhanced Student Information System (ESIS) ESIS Data Dictionary Section 1 survey, the ESIS file (extract) structure and outlines the contents of the five (5) ESIS extracts. Section 4 (Geography) identifies the geographic levels available Introduction for ESIS data. Section 5 (Field of Study) describes the new coding structure used for field of study - The ESIS Data Dictionary (ESIS DD) provides a detailed Classification of Instructional Programs (CIP). Section 6 description of each variable included in, or derived from (ESIS Variable Definitions) contains the variable the ESIS files. These descriptions comprise the name, descriptions, the specific extracts comprising the acronym, definition, extract type, and code set of each variables, the data type and length, as well as code sets. variable. Lastly, Section 7 (Generic ESIS Code Sets) provides The ESIS DD has been created to assist users and detailed content of code sets used in many variables such researchers in identifying the type of information that is as country codes and ESIS institution codes. available from ESIS database. Primarily, it assists them in identifying the type of information that is available For additional detailed documentation on ESIS, users from the ESIS database, to define or select the desired can also: variables as well as to manipulate and correctly interpret their data. ! Consult the ESIS Web site at www.statcan.ca/english/concepts/ESIS/ This document is divided into seven (7) sections. index.htm; The first section (this Introduction) provides general information about the ESIS DD, an essential tool for ! Contact Client Services at 1-800-307-3382 data processing, data manipulation and data certification. or e-mail to [email protected]; or Section 2 (Confidentiality) contains information on the ! Contact the ESIS HelpLine at 1-613-951- confidentiality measures taken to protect individual 1666 or e-mail to esis- student data. Section 3 (ESIS Overview) provides a brief [email protected]. overview of ESIS including a description of the ESIS 6 Enhanced Student Information System (ESIS) ESIS Data Dictionary Section 2 Section 3 Confidentiality ESIS Overview The ESIS database resides within Statistics Canada’s facilities in Ottawa. It can only be accessed by authorized 3.1 ESIS Survey staff from the Centre for Education Statistics (CES). Users must provide their data requirements to authorized ESIS annually collects administrative data from all public personnel who, in turn, will carry out the retrievals. Data Canadian universities and colleges (and not from the requests should be sent to Client Services at individual student). [email protected]. Only aggregate data Implemented in the year 2000, ESIS has begun to conforming to the confidentiality provisions of the replace the three postsecondary enrolment and graduate Statistics Act will be released outside of Statistics surveys with a single survey. For the 2001-2002 Canada. Additional information on confidentiality can collection years, ESIS covered 80% of public institutions. be obtained from the ESIS Web site at http:// Upon full implementation, ESIS will capture annually, www.statcan.ca/english/concepts/ESIS/privacy.htm. enrolment and graduate information from all Canadian public postsecondary institutions. ESIS collects information pertaining to the programs and courses offered at an institution, as well as information regarding the students themselves and the program(s) and courses in which they were registered, or from which they have graduated. ESIS is also designed to collect continuing education data. This information is available from the ESIS Cross-sectional Files. In addition, ESIS has been designed to provide longitudinal data. It creates a unique longitudinal record for each postsecondary student in Canada which will, in turn, provide a history of flows taken by a student as he/ she progresses through the education system. Upon commitment from all postsecondary education institutions, ESIS will become a means of following students throughout their academic careers in order to build a comprehensive picture of student flows - that is, their mobility and pathways within Canadian postsecondary education institutions. Mobility refers to geographic movement. Pathways refer to movement among fields of study, levels of education, and registration status (full-time and part-time). This information will be available from the ESIS Longitudinal Files. 7 Enhanced Student Information System (ESIS) ESIS Data Dictionary The ESIS reporting period covers the academic 2. Program Extract year starting on the day after the end of the previous year’s winter session, and ends on the last day of the Provides counts on the program offered at an