Office of Product and Market Development

REQUEST FOR QUOTATION

BID ID NO. 287879

The Department of Tourism – Office of Product and Market Development (OPMD), thru its Bids and Awards Committee (BAC), intends to procure DOT Accredited Tour Operator for the Conduct of Kain Na! Food and Travel Festival – Christmas Cravings through Small Value Procurement (SVP) under Section 53.9 of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act No. 9184. The details of the procurement project is indicated in the table below:

TERMS OF REFERENCE

I. BIDDER : Tour Operator

II. PROJECT TITLE : KAIN NA! Food and Travel Festival – Christmas Cravings December 17 to 21, 2020 (travel time) December 18 to 29, 2020 (actual event dates) Ayala Malls Solenad, Nuvali, Sta. Rosa, Laguna

III. PURPOSE/OBJECTIVES The Philippine Department of Tourism (PDOT) is in need of the services of a DOT-accredited local tour operator engaged in the business of providing domestic ground handling services – tourist transport services, accommodations, meals, provision of giveaways, coordination, etc. for the conduct of the limited on-ground activities of the Kain Na! Food and Travel Festival – Christmas Cravings at Ayala Malls Solenad, Nuvali, Sta. Rosa, Laguna on December 18 to 20, 2020

IV. MINIMUM REQUIREMENTS: A. Must be accredited by the PDOT B. Must be willing to provide services on send – bill arrangement C. Must have experience in handling DOT domestic tour groups within the last 2 years; D. Provision of group travel insurance for each participant in case of emergency, trip cancellation or emergency trip termination E. Ground arrangement for tour package (tourist transport services with social distancing considerations, single occupancy accommodations, full board meals and snacks, toll and entrance fees and other related services) F. Provision of giveaways for DOT guests and partners G. Provision of tour coordinator to assist guests throughout the travel period H. Provision of health / first aid medical kit for the participants I. Provide an extended / longer option dates (without penalties or price increase) and option for re- booking of actual (audit and caravan) tour dates and cancellation (without penalties)

V. SCOPE OF WORK

A. Tourist Transport Services: Transport requirements: 2 vans with drivers and 1 coordinator, toll, parking and entrance fees; 5 days and 4 nights @ 10 hrs. per day / Secretariat and DOT regional offices use

Day Route Remarks Dec 17 Makati to Sta. Rosa, Laguna and environs Event ingress Dec 18 to 20 Makati and Sta. Rosa, Laguna (and environs) Event proper Dec 21 Sta. Rosa Laguna to Makati Event egress

B. Accommodations: Accommodations on the following dates inclusive of daily breakfast:

Date Hotel Room Quantity of Occupancy Rooms Must be a DOT accredited, at least 2- Dec 17 to 21 star hotel or equivalent, in Nuvali, Single 4 Sta. Rosa, Laguna

C. Meals: Secretariat meals

Date Type No. of Pax Remarks Dec 17 to 20 Lunch 10 Set lunch with 1 round of drinks and bottled water Dec 17 to 20 Dinner 10 Set dinner with 1 round of drinks and bottled water

VIP and guests hosted lunch (Dec. 18 opening day; preferably within or near the event venue)

Date Type No. of Pax Remarks Dec 18 Lunch 40 Set lunch with 1 round of drinks and coffee or tea

D. Tokens and on-site supplies and materials . Tokens: specially-curated food and/or food-related items to be approved by DOT Kain Na team . On-site supplies and materials: event-related supplies and materials (e.g., special board paper for certificates of participation, printing needs, IDs with lace for production crew, volunteers an exhibitors)

E. Central Setting Christmas-themed central setting featuring exhibitors’ products

F. Others: 1. Group travel Insurance for DOT team covering the event dates 2. Provision of first aid and hygiene kits 3. Parking, entrance, toll and other fees

VI. BUDGET:

Particulars Budget (PHP) Remarks Transport services, accommodations, meals, tokens and on-site supplies and materials, central All-inclusive and based on setting, group travel insurance, parking, toll, PhP378, 908.00 approved budget and entrance, miscellaneous, hygiene kits, and all attached quotation other fees GRAND TOTAL PhP378, 908.00

Cost proposal must be submitted with an itemized breakdown. In the event that DOT is able to secure sponsorships, the corresponding value must be deducted from the total amount in the invoice.

The winning bidder shall be determined based on the proposal with the most advantageous financial package cost, provided that the amount of bid does not exceed the above total budget.

VII. CONTACT PERSON(S)

Contact Person(s) : MR. STALINGRAD F. SAMSON / MS. ELAINE JOY SERRANO Address : Office of Product and Market Development / Office of the Assistant Secretary – Product and Market Development 5F The New DOT Building, 351 Sen. Gil Puyat Avenue Brgy. Bel Air, Makati City 1200 Contact Number: (632) 8459-5200 local 504 / 0905-5181057 / 0998-8847706 Email Address: [email protected], [email protected]

Eligibility Requirements

1. Mayor’s/Business Permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zone Area,

In cases of recently expired Mayor’s/Business permits, it shall be accepted together with the official receipt as proof that the bidder has applied for renewal within period prescribed by the local government unit.

2. PhilGEPS Registration Number

3. Latest Income/Business Tax Return (For ABC above PhP500, 000.00)

4. Original or Certified True Copy of Duly Notarized Omnibus Sworn Statement

Must be DOT Accredited Tour Operator

Note: Kindly submit your quotations together with your eligibility requirements thru email and sent it to [email protected],[email protected], [email protected],[email protected],[email protected] on or before 02 December 2020 at 02:00 pm. Late and unsigned quotations shall not be accepted.

Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES) CITY/MUNICIPALITY OF ) S.S.

AFFIDAVIT

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor of [Name of Bidder] with office address at [address of Bidder];

If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder];

2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor of [Name of Bidder], I have f u l l power and authority to do, execute and perform any and all acts necessary to represent it in the bidding for [Name of the Project] of the [Name of the Procuring Entity];

If a partnership, corporation, cooperative, or joint venture: I am granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the [Name of Bidder] in the bidding as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary's Certificate issued by the corporation or the members of the joint venture)];

3. [Name of Bidder] is not "blacklisted" or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;

5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. Select one, delete the rest:

If a sole proprietorship: I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards;

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder:

a) Carefully examine all of the Bidding Documents;

b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract;

c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and

d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project]; and

9. [Name of Bidder] did not give or pay directly or indirectly, and commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. IN WITNESS WHEREOF, I have hereunto set my hand this day of , 2 0 a t ______,

[Insert NAME OF BIDDER'S AUTHORIZED REPRESENTATIVE] [Insert signatory's legal capacity] Affiant

SUBSCRIBED AND SWORN to before me this day of [month] [year] at [place of execution], Affiant/s is/are personally known to me and was/were identified by me through competent evidence of identity. Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature appearing thereon, with no. and his/her Community Tax Certificate No. issued on at

Witness my hand and seal thisday of [month] [year;].

NAME OF NOTARY PUBLIC Serial No. of Commission ______Notary Public for ______until ______Roll of Attorneys No. ______PTR No. , [date issued], [place issued] IBP No. , [date issued], [place issued]

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