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NOTICE of MEETING the 22Nd DAA Board Of NOTICE OF MEETING The 22nd DAA Board of Directors meeting is scheduled for Tuesday, April 24, 2018 at 2:00 p.m., in the Board Meeting Room, Del Mar Fairgrounds, 2260 Jimmy Durante Blvd., Del Mar, California, to consider the attached agenda. 22nd District Agricultural Association Board of Directors Steve Shewmaker, President Russ Penniman, Director Richard Valdez, Vice-President Frederick Schenk, Director Lisa Barkett, Director Pierre Sleiman, Director Lee Haydu, Director David Watson, Director Kathlyn Mead, Director *This notice is also available on the Internet at: www.delmarfairgrounds.com MISSION STATEMENT To manage and promote a world class, multi-use, public assembly facility with an emphasis on agriculture, education, entertainment, and recreation in a fiscally sound and environmentally conscientious manner for the benefit of all. DEL MAR FAIRGROUNDS BOARD OF DIRECTORS MEETING April 24, 2018 (2:00 p.m.) AGENDA Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the General Manager, (858) 755-1161, at least five working days prior to the meeting to insure the proper arrangements can be made. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson. This Agenda, and all notices required by the California Bagley-Keene Open Meeting Act, are available on the Internet at: www.delmarfairgrounds.com I. CALL TO ORDER – PRESIDENT STEVE SHEWMAKER II. ROLL CALL PAGE III. CONSENT CALENDAR 5-28 The items on the Consent Calendar will be enacted in accordance with recommended action under one motion unless trailed from the Consent Calendar by the Board. Any member wishing to trail an item from the Consent Calendar should notify the General Manager prior to the meeting. Trailed items will be considered after the motion to approve the Consent Calendar. A. Minutes, Regular Meeting, March 13, 2018 6-10 B. 2018 San Diego County Fair Potential New Vendor List Approval 11-19 C. 2018 San Diego County Fair Exhibits Judges & Volunteer Agreements 20-25 D. Out of Travel Approval 26 E. Sponsorship Agreements 27 F. Contracts Approval 28 IV. MANAGER’S REPORT 29-33 The Board may take approval action on the Manager’s Report: A. Employee Recognition for 20 years of Service (Informational) 30 B. Events Report (Informational) 31-33 C. Don Diego Scholarship Foundation Report (Informational) D. STOP THE BLEED Campaign overview (Informational) 34 E. Other (Informational) V. COMMITTEE REPORTS PAGE The Board may take approval action on Committee Reports and New Committee Assignments: A. Finance Committee – Russ Penniman, Chair 35 1. Approval of Debt Policy for the 22nd DAA (Informational/Action Item) 36-39 2. Approval of Resolution regarding financing agreement with IBank 40-48 (Informational/Action Item) B. SSRP Alternative Uses Committee – Steve Shewmaker, Chair 35 1. Surfside Race Place renovation update (Informational) C. Contracts Oversight Committee, Steve Shewmaker, Chair 35 1. Approval of Construction Contract with Barnhart/Reese (Informational/Action) D. KAABOO Ad Hoc Committee – Richard Valdez, Chair 49 1. Committee Report (Informational) E. Food & Beverage Committee – Lisa Barkett, Chair 49 1. Premier P & L Statement – February 2018 (Informational/Action) 50 F. RTA/RTLC Committee – Richard Valdez, Chair 49 1. Report on March 26, 2018 RTLC/RTA meetings (Informational/Action) G. Land Use/Environmental/Master Plan Committee - David Watson, Chair 51 1. Discussion and possible direction on a scope of work for an analysis of additional year round parking options for Fairgrounds. (Informational/Action) 2. Presentation from San Dieguito River Valley Conservancy (Informational) H. Community Relations Committee - David Watson, Chair 51 1. Meeting with Representatives from Del Mar & Solana Beach (Informational) I. Fair Operations Committee – Frederick Schenk, Chair 52 1. Exhibits 2018 What’s New (Informational) 53-58 2. San Diego County Fair Grandstand Entertainment Contracts Approval (Action) 59 4. San Diego County Fair Grounds Stage Entertainment Contracts Approval (Action) 60-63 J. DMTC /Satellite Wagering Committee – Russ Penniman, Chair 64 1. DMTC Update (Informational) 2. Satellite Wagering Report (Informational) 65-66 K. Horseshow/Horsepark Committee – Russ Penniman, Chair 64 1. Del Mar National Horse Show Update (Informational/Action) L. Legal Committee – Richard Valdez, Chair 64 1. Committee Report (Informational/Action) VII. PUBLIC COMMENT Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Speaker’s time may be modified based on the number of public speakers. Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. VII. PUBLIC COMMENT continued Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. VIII. DIRECTORS REQUESTS 1. Board Communication (Informational/Action) IX. CLOSED EXECUTIVE SESSIONS (NOT OPEN TO THE PUBLIC) Pursuant to the authority of Government Code section 11126(a), (b), and (e), the Board of Directors will meet in closed executive sessions. The purpose of these executive sessions is: 1. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 22nd District Agricultural Association. 2. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. 3. To confer with and receive advice from legal counsel regarding potential litigation involving a protest in regards to Request for Proposal (RFP) 18-02 Ticketless Midway and Cashless Gaming. 4. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd District Agricultural Association is a party. Guillermo Munoz v. 22nd District Agricultural Association, Claim No. 7030090048 5. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd District Agricultural Association is a party. Jose Luis Morales v. 22nd District Agricultural Association, 4th District Court of Appeal, Division 1, Case No. D067247 6. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd District Agricultural Association is a party: Gillian Brown v. 22nd District Agricultural Association, United States District Court, Southern District of California, Case No. 15CV2578 7. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd District Agricultural Association is a party: Aegis Software, Inc. v. 22nd District Agricultural Association, United States District Court, Southern District of California, Case No. 15CV2956 8. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd District Agricultural Association is a party: Arthur Senteno v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 37-2016-00005557-CU-WT-CTL. X. RECONVENE TO OPEN SESSION A. Report on actions, if any, taken by the Board in closed executive session. XI. DIRECTORS CLOSING COMMENTS XII. FOR YOUR INFORMATION 67-72 A. 22nd DAA Financial Statements 68-69 B. Satellite Wagering Operating Statement 70 C. RTA & RTLC Financial Reports 71-72 D. Correspondence (See Addendum Gun Show Correspondence) 2-88 XIII. ADJOURNMENT 4/19/2018 5:29 PM CONSENT CALENDAR The items on the Consent Calendar will be enacted in accordance with recommended action under one motion unless trailed from the Consent Calendar by the Board. Any member wishing to trail an item from the Consent Calendar should notify the General Manager prior to the meeting. Trailed items will be considered after the motion to approve the Consent Calendar. A. Minutes, Regular Meeting, March 13, 2018 B. Concessions Department 2018 San Diego County Fair Potential New Vendor List Approval - WL001- WL115 C. 2018 San Diego County Fair Exhibits Judges & Volunteer Agreements D. Out of Travel Approval E. Sponsorship Agreements F. Contracts Approval Page 5 nd 22 DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds MarchMINUTES13, 2018 nd The 22 District Agricultural Association, Board of Directors met in the Sports Club at Surfside Race Place at OFFICERSthe Del Mar PRESENT: Fairgrounds on March 13, 2018 at 1:30 p.m. Steve Shewmaker, President Richard Valdez, Vice President DIRECTORSTim Fennell, Manager,PRESENT Secretary-Treasurer DIRECTORS/OFFICERSLisa Barkett, Lee Haydu, KathlynABSENCE Mead, Russ Penniman, Frederick Schenk, Pierre Sleiman and David Watson OTHERSAll present PRESENT Josh Caplan, Deputy Attorney General- nd Katie Mueller, Deputy General Manager -nd2 DAA Gary Reist, Deputy General Manager nd22 DAA Rita Walz, Chief Financial Officer – 22 ndDAA CALLDonna TOO’Leary, ORDER Executive Assistant - 22 DAA ROLLPresident CALL Steve Shewmaker called
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