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Notice of Meeting NOTICE OF MEETING The 22nd District Agricultural Association Board of Directors meeting Tuesday, May 11, 2021 1:30pm Mission Tower via ZOOM Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, California As permitted by Executive Order N-25-20 (issued by Governor Newsom on March 12, 2020), the Del Mar Fairgrounds (DMF) will conduct the May 11, 2021 Board Meeting via ZOOM teleconference. If you wish to attend and participate in the meeting via teleconference, accommodations will be made. Please check the DMF website later this week for updated information and instructions on how to participate in the meeting via ZOOM/teleconference. 22ND DAA BOARD OF DIRECTORS Richard Valdez, President Don Mosier, Director Lisa Barkett, Vice President Sam Nejabat, Director G. Joyce Rowland, Vice President Frederick Schenk, Director Michael Gelfand, Director Pierre Sleiman, Director Kathlyn Mead, Director Secretary-Treasurer 22nd DAA Counsel Carlene Moore Josh Caplan Chief Executive Officer/General Manager Office of the California Attorney General 22nd District Agricultural Association Mission Statement To manage and promote a world-class, multi-use, public assembly facility with an emphasis on agriculture, education, entertainment and recreation in a fiscally sound and environmentally conscientious manner for the benefit of all. Persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the General Manager, (858) 755-1161, at least five working days prior to the meeting to insure proper arrangements can be made. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson. This Agenda, and all notices required by the California Bagley-Keene Open Meeting Act, are available on the internet at: www.delmarfairgrounds.com BOARD OF DIRECTORS MEETING May 11, 2021 1:30 p.m. AGENDA 1. CALL TO ORDER – PRESIDENT RICHARD VALDEZ 2. ROLL CALL PAGE 3. CONSENT CALENDAR (ACTION ITEMS) 4-33 Minutes, Regular Meeting, April 13, 2021 Approval 4-7 Minutes, Regular Meeting, April 23, 2021 Approval 8-22 22nd District Agricultural Association (DAA) Contracts Approval 23-3 4. MANAGEMENT REPORT (INFORMATIONAL/ACTION) 4 The Board may take approval action on the Manager’s Report: CEO’s Update VERBAL Vaccination Super Station Update VERBAL HOME*GROWN*FUN Update VERBAL Don Diego Scholarship Foundation Report 35 5. COMMITTEE REPORTS 36-52 The Board may take approval action on Committee Reports and New Committee Assignments: A. Horsepark Ad Hoc Committee – Michael Gelfand, Chair 36-37 Committee Report (Informational/Action) B. Strategic Planning Committee – Pierre Sleiman, Chair 38-43 Committee Report (Informational/Action) C. DMTC Liaison Committee – Richard Valdez, Chair 44-47 Committee Report (Informational) D. Contracts Oversight Committee – Richard Valdez, Chair ---- Committee report (Informational/Action) E. Community & Government Relations Committee – Don Mosier, Chair VERBAL Committee Report (Informational) F. Finance Committee – Richard Valdez, Chair 48-52 Premier P&L Statement – March 2021 (Informational) 48 Financial Report (Informational) 49-51 Insurance Renewals (Informational) 52 22nd DAA Board of Directors Meeting Agenda May 11, 2021 G. Legal Committee – Richard Valdez, Chair --- Committee Report (Informational/Action) 6. PUBLIC COMMENT Speakers are requested to sign in prior to the start of the meeting and are limited to two minutes. Speaker’s time may be modified based on the number of public speakers. No speaker may cede their time to another speaker. Public comments on agenda items will be accepted during the meeting as items are addressed. Public comment on issues NOT on the current Agenda is allowed. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. 7. CLOSED EXECUTIVE SESSIONS (NOT OPEN TO THE PUBLIC) Pursuant to the authority of Government Code section 11126(a), (b), and (e), the Board of Directors will meet in closed executive sessions. The purpose of these executive sessions is: A. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, there is significant exposure to litigation against the 22nd DAA. B. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Cabezuela, et al., v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 37-2020-0022179. To C.con To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Jerry Hollendorfer, et al., v. Del Mar Thoroughbred Club, et al., San Diego County Superior Court, Case No. 37-2019-00036284. D. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Bell v. 22nd District Agricultural Association, San Diego County Superior Court, Case No. 2019-00055846. 8. RECONVENE TO OPEN SESSION Report on actions, if any, taken by the Board in closed executive session. 9. DIRECTORS REQUEST & CLOSING COMMENTS (INFORMATIONAL/ACTION) Addition of June 8, 2021 Board Meeting date 53 Board Communication 10. FOR YOUR INFORMATION (INFORMATIONAL) Correspondence 54-7 11. ADJOURNMENT 2 22nd DAA Board of Directors Meeting Agenda May 11, 2021 22nd DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds 2260 Jimmy Durante Boulevard Del Mar, CA 92014 April 13, 2021 MINUTES The 22nd District Agricultural Association (DAA), Board of Directors met via ZOOM in the Mission Tower Building at the Del Mar Fairgrounds on April 13, 2021 at 1:30 p.m. OFFICERS PRESENT: Richard Valdez, President Lisa Barkett, Vice President Joyce Rowland, Vice President Carlene Moore, Chief Executive Officer DIRECTORS PRESENT VIA ZOOM Michael Gelfand, Kathlyn Mead, Don Mosier, Sam Nejabat, Pierre Sleiman, and Frederick Schenk DIRECTORS/OFFICERS ABSENT All Directors present. OTHERS PRESENT Josh Caplan, Deputy Attorney General (via ZOOM) Katie Mueller, Business Services Officer – 22nd DAA Melinda Carmichael, Business Development Officer – 22nd DAA Donna O’Leary, Executive Assistant - 22nd DAA CALL TO ORDER President Valdez called the meeting to order at 1:30 p.m. with a quorum present. ROLL CALL All Directors present. PUBLIC COMMENT Jane Cartmill would like a brief description of what was said during public comment added back into the minutes. CONSENT CALENDAR A. Minutes, Regular Meeting, February 23, 2021 B. Minutes, Regular Meeting, March 9, 2021 C. 22nd District Agricultural Association (DAA) Contracts Approval Director Gelfand moved to approve items A-C on the consent calendar. Director Sleiman seconded the motion. President Valdez, Vice President Barkett, Vice President Rowland, Directors Gelfand, Mead, Mosier, Nejabat, Sleiman and Schenk, were all in favor and the motion carried. Page 4 22nd DAA Board Meeting Minutes April 13, 2021 Page 2 MANAGEMENT REPORT Employee Recognition CEO Moore recognized Cheryl Zinniger, Human Resources, for her 20 years of outstanding and dedicated service to the District. CEO’s Report CEO Moore reported that the Audit and Governance committee met and discussed issuing an RFP for audit services. The Contracts Oversight Committee will meet next month to discuss The Center’s operational and logistical plan and budget. CEO Moore informed the Board that the Shuttered Venue Operators Grant through SBA is now opened for application but first will be submitting the application for the Targeted Support funding to CDFA. CEO Moore also said that the District is now recruiting for a new Director of Finance, Payroll Administrator and Plumber. Insurance Renewals CEO Moore reported that insurance renewals were not available at the time of the April Board meeting but must be renewed by May 1, so the quotes will be reviewed by the Finance Committee and reported on next month. Events Report Business Development Officer Carmichael reviewed the contracted events in detail listed on page 12 of the board packet, including a slide show highlighting the vaccination superstation and the off track betting site which re-opened on April 1, 2021, following the County Health Department’s orange tier regulations. HOME*GROWN*FUN Business Services Officer Mueller presented a slideshow overview of what is planned for the HOME*GROWN*FUN event to be held June 11 through July 4, 2021. Don Diego Scholarship Foundation (DDSF) Report Executive Director Chana Mannen reviewed the information included in the Board packet on page 13. Ms. Mannen said that interviews with the scholarship finalists will be held at the end of May. COMMITTEE REPORTS HORSEPARK COMMITTEE – Michael Gelfand, Chair CEO Moore explained in detail the report included in the Board packet on pages 14-17, specifically the letter received from the San Diego Regional Water Quality Control Board on pages 16-17. CEO Moore reported that staff continues to collect historic investment information as well as indirect expenses that are related to Horsepark so that a comprehensive P&L understanding of Horsepark operations can be presented to the Board. Wayne Rosenbaum, Environmental Attorney was available to answer questions. PUBLIC COMMENT Martha Sullivan Liz Jacobelly Carla Hayes Ali Nilforushan Shannon Mendez DMTC LIAISON COMMITTEE – Richard
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