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NOTICE of MEETING the 22Nd DAA Board of Directors Meeting Is NOTICE OF MEETING The 22nd DAA Board of Directors meeting is scheduled for Tuesday, May 21 at 1:30 p.m. in the Board Meeting Room, Del Mar Fairgrounds, 2260 Jimmy Durante Blvd., Del Mar, California, to consider the attached agenda. 22nd District Agricultural Association Board of Directors Steve Shewmaker, President Don Mosier, Director Richard Valdez, Vice-President Frederick Schenk, Director Lisa Barkett, Director Pierre Sleiman, Director Lee Haydu, Director David Watson, Director Kathlyn Mead, Director *This notice is also available on the Internet at: www.delmarfairgrounds.com MISSION STATEMENT To manage and promote a world class, multi-use, public assembly facility with an emphasis on agriculture, education, entertainment, and recreation in a fiscally sound and environmentally conscientious manner for the benefit of all. BOARD OF DIRECTORS MEETING May 21, 2019 @ 1:30 p.m. AGENDA Persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the General Manager, (858) 755-1161, at least five working days prior to the meeting to insure proper arrangements can be made. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson. This Agenda, and all notices required by the California Bagley-Keene Open Meeting Act, are available on the internet at: www.delmarfairgrounds.com I. CALL TO ORDER – PRESIDENT STEVE SHEWMAKER II. ROLL CALL PAGE III. CONSENT CALENDAR 5-19 The items on the Consent Calendar will be enacted in accordance with recommended action under one motion unless trailed from the Consent Calendar by the Board. Any member wishing to trail an item from the Consent Calendar should notify the General Manager prior to the meeting. Trailed items will be considered after the motion to approve the Consent Calendar. A. Minutes, Regular Meeting, April 16, 2019 5-8 B. 2019 San Diego County Fair Exhibit Judges 9 C. 22nd District Agricultural Association (DAA)/Sponsorship Contracts Approval 10-12 D. Out of State Travel 13 E. Insurance Renewals 14-19 IV. MANAGERS REPORT 20-23 The Board may take approval action on the Manager’s Report: A. Events Report (Informational) 20-22 B. Don Diego Scholarship Foundation Report (Informational) --- C. Notice of next board meeting - August 13, 2019 23 D. Other (Informational) --- May 21, 2019 Board of Directors Meeting Agenda V. COMMITTEE REPORTS 24-42 The Board may take approval action on Committee Reports and New Committee Assignments: A. Fair Operations Committee – Frederick Schenk, Chair 1. 2019 San Diego County Fair Grandstand Entertainment Contracts Approval (Action) 24-25 2. 2019 San Diego County Fair Non-Grandstand Contracts Approval (Action) 26-28 3. 2019 San Diego County Fair Overview (Informational) --- B. DMTC Liaison/Satellite Wagering Committee – Richard Valdez, Chair 1. DMTC Summer Meet Overview (Informational) 29-33 2. Satellite Wagering Report (Informational) 34-35 C. Food & Beverage Committee – Lisa Barkett, Chair 1. Premier P&L Statement – March 2019 (Informational/Action) 36 D. Community Relations Committee – Lee Haydu, Chair 1. Committee Report (Informational) --- E. Horseshow Committee – Lee Haydu, Chair 1. Del Mar National Horse Show Wrap Up (Informational) 37 F. Sustainability – Don Mosier, Chair 1. Update on sustainability project (Informational) --- 2. Update on Del Mar Energy Efficiency Project (Informational) 38-39 G. Cannabis Ad Hoc Committee – David Watson, Chair 1. Recap of Goodlife Seminar Series (Informational) --- 2. Legal opinion from the Department of Justice on the sale of Cannabidiol Products --- (Informational) H. Strategic Planning Committee – Pierre Sleiman, Chair 1. Committee Report (Informational/Action) 40 I. Surfside Race Place (SSRP) – Ad Hoc Committee – Steve Shewmaker, Chair 1. SSRP Renovation update (Informational) 41-42 J. Legal Committee – Richard Valdez, Chair 1. Committee Report (Informational/Action) --- VI. PUBLIC COMMENT Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Speaker’s time may be modified based on the number of public speakers. Public comments on agenda items will be accepted during the meeting as items are addressed. Public comment on issues NOT on the current Agenda is allowed. However, no debate by the Board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. VII. DIRECTORS REQUEST A. CDFA F&E, CEO & Board Member Regional Training meeting re-cap 43 May 21, 2019 Board of Directors Meeting Agenda VIII. CLOSED EXECUTIVE SESSIONS (NOT OPEN TO THE PUBLIC) Pursuant to the authority of Government Code section 11126(a), (b), and (e), the Board of Directors will meet in closed executive sessions. The purpose of these executive sessions is: A. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, there is significant exposure to litigation against the 22nd DAA. B. To confer with and receive advice from legal counsel regarding potential litigation involving the 22nd DAA. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. C. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. Zweig v. 22nd DAA, San Diego County Superior Court, Case No. 37-2018-0024143 D. To confer with counsel, discuss, and consider the following pending litigation to which the 22nd DAA is a party. B & L Productions, Inc., et al. v. 22nd DAA, et al., United States District Court, Southern District of California, Case No. 19CV0134.” E. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager/CEO (Government Code section 11126(a).) IX. RECONVENE TO OPEN SESSION A. Report on actions, if any, taken by the Board in closed executive session. X. DIRECTORS CLOSING COMMENTS XI. FOR YOUR INFORMATION A. 22nd DAA Financial Statements 44-45 B. Satellite Wagering Operating Statement 46 C. RTA & RTLC Financial Reports 47-48 D. Correspondence 49-53 E. Other --- XII. ADJOURNMENT 5/17/2019 9:47 AM May 21, 2019 Board of Directors Meeting Agenda 22nd DISTRICT AGRICULTURAL ASSOCIATION Board of Directors Meeting Del Mar Fairgrounds 2260 Jimmy Durante Blvd. Del Mar, Ca 92014 April 16, 2019 MINUTES The 22nd District Agricultural Association (DAA), Board of Directors met in the Board Meeting Room at the Del Mar Fairgrounds on March 12, 2019 at 1:30 p.m. OFFICERS PRESENT: Steve Shewmaker, President Richard Valdez, Vice President Tim Fennell, Manager, Secretary-Treasurer DIRECTORS PRESENT Lisa Barkett, Lee Haydu, Kathlyn Mead, Pierre Sleiman and David Watson, DIRECTORS/OFFICERS ABSENCE Don Mosier and Frederick Schenk OTHERS PRESENT Josh Caplan, Deputy Attorney General Katie Mueller, Deputy General Manager – 22nd DAA Carlene Moore, Deputy General Manager – 22nd DAA Rita Walz, Chief Financial Officer – 22nd DAA Donna O’Leary, Executive Assistant - 22nd DAA CALL TO ORDER President Steve Shewmaker called the meeting to order at 1:30 p.m. with a quorum present. ROLL CALL All Directors were present except for Director Frederick Schenk and Don Mosier who had excused absences. CONSENT CALENDAR Director Lisa Barkett moved for approval of items A through F on the Consent Calendar. A. Minutes, Regular Meeting, March 12, 2019 B. 2019 San Diego County Fair Midway Contracts C. 2019 San Diego County Fair Concessions Department Contracts D. 2019 San Diego County Fair Concessions Department Wait List E. 2019 San Diego County Fair Exhibit Judges and Volunteers F. 22nd District Agricultural Association (DAA)/Sponsorship Contracts Approval Director Lee Haydu seconded the motion. Directors Pierre Sleiman, Kathlyn Mead, Lee Haydu, Vice President (VP) Richard Valdez, President Steve Shewmaker, Directors Lisa Barkett and David Watson, were all in favor and the motion carried. MANAGERS REPORT Employee Recognition for “Years of Service” CEO Timothy Fennell recognized and thanked the following team members for their 20 years of outstanding service to the District: Pat Kerins, Public Safety Director, who keeps the Fairgrounds safe and secure and Lupita Talamantes, Satellite Wagering Facility Janitor, who was unable to attend. Events Report CEO Timothy Fennell reviewed the events for April and May 2019 on pages 33-34 of the Board Packet. Page 5 22nd DAA Board Meeting Minutes April 16, 2019 Page 2 of 4 Appointment of a member and an alternate member to the California Fairs Financing Authority (CFFA) board of directors on behalf of the 22nd DAA Director Lisa Barkett moved to approve staff’s request to appoint Deputy General Manager Carlene Moore as Director to the CFFA Board of Directors and to appoint CEO Timothy Fennell as an alternate CFFA Board member. Director Kathlyn Mead seconded. Directors Pierre Sleiman, Kathlyn Mead, Lee Haydu, Vice President (VP) Richard Valdez, President Steve Shewmaker, Directors Lisa Barkett and David Watson, were all in favor and the motion carried. Production Department Overview Henry Rivera, Staff Services Manager for the Production department, gave a PowerPoint presentation overview of the Production Department, comprised of five full time team members and up to 60 members during the Fair. Insurance Renewals CEO Timothy Fennell said that it is time to renew insurance policies
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