SAP Product Brief SAP Solutions for Small Businesses and Midsize Companies SAP Business One

Financials Management with The SAP® Business One SAP® Business One application provides a reliable, integrated solution Manage Accounting, Cash Flow, to streamline your financial and Banking Transactions operations. It automates your everyday financial tasks and integrates them with other business processes, Integrated, Comprehensive ing to distribution rules, which are cus­ Financials Management tomizable specifically for your business such as purchasing and needs. sales, in real time, resulting As your business grows, so do the challenges associated with managing With the banking and reconciliation in faster transactions and its financials. Without an integrated and tools in SAP Business One, you can improved cash flow. automated financials management solu­ handle all your payment processing, tion, increased business complexity can including bank transfers, checks, cash, overwhelm your existing financial and credit cards, and bank reconciliations. accounting processes, giving rise to You can import electronic bank state­ inefficiencies and inaccuracies that can ments and automatically reconcile them. lead to missed opportunities and lost The reconciliation tool also allows you revenue. to quickly reconcile incoming and outgo­ ing payments with vendor and customer The SAP® Business One application invoices. offers a complete and integrated set of tools to effectively manage and automate SAP Business One offers powerful re­ all of the accounting and financial pro­ ports, analytics, and tools to help you cesses in your growing company. As satisfy the financial analysis and report­ the core component of SAP Business ing requirements of your business. With One, financials management incorporates complete integration with every part of all key accounting processes, such as your business including sales, purchas­ ledger and journal entries, accounts ing and inventory, you get a clear and receivable, and accounts payable. The complete overview of your business software automatically triggers account­ performance and ability to take quick ing postings in real time when business actions. transactions occur. Accounting SAP Business One supports automatic tax calculations as well as multicurrency SAP Business One handles all your transactions. Posting templates and accounting transactions effectively recurring postings further streamline and comprehensively. You can use its and simplify your accounting processes. complete chart-of-accounts templates as they are or customize them based With SAP Business One, you can man­ on your business requirements. age cash flow, track budgets, and com­ Chart-of-accounts templates consider pare actual and planned figures at any specific legal requirements for each time to get an accurate and up-to-date country, such as segmentation or picture of your business. You can readi­ specific numbering, and thereby help ly create profit or cost centers and then ensure compliance with local laws and allocate revenue and expenses accord­ regulations. The application supports Financials Management Features of SAP® Business One Accounting Controlling (or Cost Accounting) Banking and Reconciliation Implement and adapt predefined Define and manage budgets Manage incoming and outgoing payments chart-of-accounts templates with cash, checks, electronic bank transfers, and credit cards Manage accounting transactions such as Handle payment terms, customer Process bank statements and perform journal entries, journal vouchers, recurring reminders, and cash collections automatic reconciliation of your ledgers postings, and posting templates Manage multiple currencies for accounts Manage direct and indirect expenses Clear multiple accounts receivable and payable and accounts receivable and revenues for multiple cost centers payable invoices automatically in batches Create balance sheet, profit and loss, and Maintain distribution rules for automated Print check batches and generate check other financial reports revenue and expense allocation. and payment reports Benefits Streamline accounting operations Manage costs and improve profitability Automate reconciliation Expedite month-end closes Forecast cash-flow accurately Minimize payment roadblocks

multiple global financial reporting stan­ postings and posting templates for quick access to real-time financial infor­ dards, currencies, and languages with transactions that repeat from period to mation, reducing the time it takes to 40 country-specific versions. For exam­ period, eliminating redundant tasks and close your books at the end of every ple, with SAP Business One, you can potential mistakes. You can also use period. process and report transactions in journal vouchers to create multiple multiple currencies including invoices, journal entries and then process these Controlling (or Cost Accounting) checks, statements, and much more. vouchers in batch mode, posting all entries simultaneously. SAP Business One provides intuitive SAP Business One integrates account­ features and reports that let you effec­ ing journal entries and automatically up­ SAP Business One automatically calcu­ tively manage cash flow and profitabili­ dates them whenever relevant business lates taxes, such as sales tax, value- ty for your business. It helps you opti­ transactions occur in the application. added tax, and withholding tax, for each mize liquidity by accurately forecasting For example, a goods receipt posting line item on each transaction, taking your cash flow and cash requirements will automatically create the necessary into account country-specific allocation and by giving you the power to effi­ journal entry to adjust inventory levels and reporting requirements. It auto­ ciently handle payment terms, custom­ and valuation as well as update corre­ mates the computation and reporting er reminders, and cash collections. sponding expense accounts, if neces­ of tax processes, enabling you to fully For example, you can set up workflow- sary. Any purchasing, sales, and inven­ comply with legal requirements. based alerts in SAP Business One that tory transactions in SAP Business One notify you of any pending payments automatically trigger corresponding SAP Business One enables you to that may affect the cash-flow condi­ journal entries in real time without any accelerate your month-end closes. The tions of your business. Use aging additional manual entries or postings. application automates business activi­ reports in SAP Business One to get an For even greater efficiency, SAP Busi­ ties that lead to greater efficiency and analysis of outstanding receivables and ness One allows you to use recurring fewer errors. It provides tools and liabilities for both your customers and vendors, as well as how old the liability Banking and Reconciliation or receivable is. In addition, you can track customers who have not paid off With the banking and reconciliation their invoices, and you can generate functionality in SAP Business One, you automatic reminder letters depending can automate and accelerate incoming on the extent of delay on the payment and outgoing payments. The payment terms and the amount due. wizard allows you to clear multiple “We can now acquire accounts receivable and accounts pay­ With budgeting features in SAP able invoices in batch mode for checks the information from Business One, you can set up budgets and bank transfers. The payments are restaurants in real time. in any currency, using various budget executed according to your selection allocation rules defined, and then accu­ criteria and payment methods (such as SAP Business One, connect- rately track expenses. To make sure check, bank transfer, credit card, or ing directly with our bank you stay on track, SAP Business One cash), and then the journal entry trans­ provides alerts that inform users when­ actions are automatically posted once online, enhances the effi- ever a transaction exceeds a defined the process is completed. With the ciency of collections and budget limit, or it simply allows them to bank statement processing feature of block transactions. SAP Business One, you can also readi­ payments. Precise daily and ly process external bank statements to monthly data helps us a lot Using cost accounting, you can track generate incoming and outgoing pay­ departments, divisions, or various ge­ ments and to reconcile your balance to make top-level strategic ographies separately to determine how sheet accounts. decisions promptly.” much spending is being generated for various business purposes. SAP Busi­ SAP Business One enables you to Yong-Kyu Choi ness One allows you to manage direct match payments that are not automati­ Vice President of Accounting expenses and revenues as well as cally reconciled, such as payments Kraze International Inc. indirect ones, such as administration, made “on account,” to open items advertising, and financing costs that either automatically or manually through are spread across multiple business its reconciliation engine. You can filter Now that SAP Business One is fully activities, by setting up distribution this engine by general ledger account integrated with Crystal Reports® soft­ rules for automatic allocation of reve­ or by business partner. ware, an industry-leading reporting nues and expenses. solution, the reporting and analysis of Powerful Financial Reporting your financial data is even simpler, with SAP Business One also enables you intuitive, easier-to-use features for to create a detailed profit and loss SAP Business One provides a wide report creation, customization, and statement based on direct and indirect range of financial reports, such as distribution across the company. revenue and expenses as defined in balance sheets, profit and loss state­ the allocation rules. You can choose ments, profitability reports, multiperiod Find Out More between annual and monthly display comparisons, sales and purchasing For more information on how formats and compare the results for analysis, aging reports, and budget SAP Business One can streamline multiple periods. reports. With interactive drill-downs your company’s financial management, and “drag and relate” functionalities, please see your SAP representative you can click through the relevant data or visit www.sap.com/sme/solutions­ and get answers you need quickly. /businessmanagement/businessone. Quick facts www.sap.com/contactsap

Summary The SAP® Business One application enables you to simplify and automate financials management. It provides a comprehensive and integrated set of tools that allows you to manage all the accounting and financial processes in your company.

Business Challenges • Inefficient and error-prone accounting and financial processes due to duplicate data entries and lack of integration between financial data and key business functions, such as purchasing, warehousing, and sales • Inadequate access to the full range of accurate financial information needed to complete month-end closings and make informed business decisions

Key Features • Accounting – Automatically handle all key accounting processes, such as journal entries, accounts receivable, and accounts payable • Controlling (or cost accounting) – Accurately manage cash flow, track budgets, and compare actual and planned figures • Banking and reconciliation – Quickly process all reconciliations and all bank statements and payments by various methods, including checks, cash, credit cards, and bank transfers • Financial reporting and analysis – Create a wide range of standard or customized financial reports from real-time data for business planning and audit reviews

Business Benefits • Streamlined financial operations – Automate, integrate, and manage all the financial processes in your company with a single solution, eliminating duplicate entries and errors • Faster closing process – Close your books faster with automated processes and ability to access accurate and timely financial information • Improved decision making – Get a unified financial view of your business by integrating accounting data with sales, purchasing, inventory, and operational information

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