Ealing Council Committee Administrator: 5th Floor Mike Davidson Perceval House tel: 020 8825 6588 14-16 Uxbridge Road fax: 020 8825 6909 Ealing, W5 2HL e-mail: [email protected]
EALING BUSINESS PARTNERSHIP
Date: Thursday 4 July 2013
Time: 7.00 pm – 8:30 pm (Refreshments & Arrival 6:30 – 7:00)
Venue: The Welshore Community Hub, 99 Broadway, West Ealing W13 9BP (Please refer to the map overleaf)
INDEPENDENT MEMBERS: Peter Smith (Chair), Iain Mackinnon (Vice Chair).
COUNCILLOR MEMBERS: Councillors Bell, Johnson, Dheer, Reen, Millican and Steed.
AGENDA
1. Introduction and Welcome
2. Apologies for Absence
3. Minutes of Last Meeting and Matters Arising The minutes of the meeting held on 20 February are attached.
Page 1 of 42
4. West Ealing Business Improvement District (BID) – Presentation
5. Ealing Council and Heathrow Airport Procurement – Opportunities for Local Businesses – Presentation
6. Neighbourhood Planning
7. Any Other Business
MARTIN SMITH Chief Executive 25 June 2013
Please note that the filming or recording of proceedings is not permitted unless prior approval has been obtained in accordance with the Council’s filming protocol.
Page 2 of 42
Ealing Council Committee Administrator: 5th Floor Mike Davidson Perceval House tel: 020 8825 6588 14-16 Uxbridge Road fax: 020 8825 6909 Ealing, W5 2HL e-mail: [email protected]
EALING BUSINESS PARTNERSHIP
Date: Thursday 4 July 2013
Time: 7.00 pm – 8:30 pm (Refreshments & Arrival 6:30 – 7:00)
Venue: The Welshore Community Hub, 99 Broadway, West Ealing W13 9BP (Please refer to the map overleaf)
INDEPENDENT MEMBERS: Peter Smith (Chair), Iain Mackinnon (Vice Chair).
COUNCILLOR MEMBERS: Councillors Reeves*, Johnson, Dheer, Reen, Millican and Steed.
REVISED FRONTSHEET
*Councillor Reeves substitutes for Councillor Bell for this meeting only.
MARTIN SMITH Chief Executive 3 July 2013
Page 3 of 42
Page 4 of 42 Page 5 of 42 Item 03 – Minutes of Previous Meeting
EALING BUSINESS PARTNERSHIP (EBP)
Wednesday 20 February 2013 at 7:00 pm
PRESENT:
Independent Members: Peter Smith (Independent Chair), Iain Mackinnon (Independent Vice Chair)
Ealing Councillors: Members - Councillors Bell, Dheer, Millican and Steed In Attendance – Councillors Gordon and Gallagher
Representatives of local business/organisations: Keith Loosley (Knight Sound and Light Ltd), Georgina Bansall (Crowne Plaza London Ealing), Sailesh Siyani (Ealing, Hammersmith & West London College), Jayesh Parmar (Local Resident), Hiten Patel (Mattock Lane Pharmacy), Mike Taylor and Martyn Saunders (GVA), Raj Maharaj (Ladbrookes, Southall), Dev Dhunay (Train 2 Day), Mary Gill and Ann Fahey (Class Designs), Claire Rosser (W7 Emporium), June Martin (The Little Art Room), Liz Cierebiej (Department for Work and Pensions), Elaine Raven and Syema Khan (Eleanor Nursing and Social Care Ltd), Jina Basra (Hillingdon Training), Abdi Omar (Specsavers West Ealing), N Lalloo (Noah’s Joinery), Gurdeep Pardesi (Johnson’s Chartered Accounts), Hemant Parekh (Hanwell Post Office), Keith Winchester (Harris Property Group), Deborah Lewis and Michael Doyle (Doyle Sales and Lettings), Rheian Davis and Henry East (DH Law), Susan Grant (London Linen) and David Brook (Acton Training Centre).
Council Officers: Ann Griffiths (Acting Head of Policy), Divya Parmar (Employment and Skills Apprentice), Mathieu Rogers (Project Manager, Economic Regeneration), Carol Sam (Senior Economic Regeneration Manager) and Mike Davidson (Democratic Services Officer).
1. Introduction & Welcome Peter Smith (Independent Chair) welcomed everyone to the meeting. He explained that holding the meeting away from Ealing Town Hall was part of EBP’s attempt to reach out to businesses across the borough. He thanked June Martin (The Little Art Room) and other local businesses for suggesting that tonight’s meeting take place in Hanwell.
2. Apologies Received in advance of the meeting from Councillor Mark Reen.
3. Minutes of Last Meeting and Matters Arising
Resolved:
Page 6 of 42 1 Item 03 – Minutes of Previous Meeting
i.) That the minutes of the meeting held on 14 November 2012 are agreed as a true and correct record. 4. Crossrail – impact on local businesses Mike Taylor and Martyn Saunders (GVA Property Consultants) provided a presentation on the Crossrail Property and Regeneration Study. Following an introduction, outline of the study brief and approach and headline findings, EBP considered the effects of Crossrail in Ealing. It is expected that Crossrail will ‘Create Change’ in Ealing Broadway and Southall. The journey from Southall to Central London will be 20 minutes quicker following the completion of Crossrail and this should catalyse the development of brownfield sites such as Southall Gasworks. Crossrail should support existing town centre growth and activity in Ealing Broadway. Some developments in Ealing Broadway, such as Dickens Yard, are already using Crossrail as a unique selling point. Crossrail will have a ‘Limited Impact’ around the Hanwell, West Ealing and Acton Mainline stations but it is anticipated that it will bring a number of positives. As well as providing opportunities to increase the density and pace of development, increased footfall in immediate station environs could extend to district centres. Hanwell and West Ealing residents will also find it easier to access employment opportunities once Crossrail is complete and bring money back into the area. Looking at the challenges and opportunities that Crossrail presents, there are several ways in which EBP could help maximise impact in areas of limited change. These include thinking about what EBP needs from the Council’s corporate planning policy and influencing accordingly and looking at how station areas can be integrated with the public realm.
An attendee said that re-opening the south entrance at Hanwell station would help increase footfall in Hanwell Town Centre. Councillor Millican said that he was disappointed that the design of the Crossrail stations in Ealing would be merely functional and that it would be important for the Council and local groups to provide pressure so that they are adapted to meet local needs. Councillor Bell said that he too was unhappy with the basic proposals and that it would be important to have designs that can accommodate further expansion. Councillor Bell said that it remained an aspiration of his to re-open the south entrance at Hanwell station and that any pressure which could be exerted to enable this would be positive.
Mike Taylor said that it would be good for EBP to liaise with Crossrail on improving the public realm around stations in the borough. Mathieu Rogers (Project Manager, Economic Regeneration) said that he had met with the Crossrail officer responsible for its Urban Realm Strategy in West Ealing and suggested that it would be useful if he came to a forum like EBP to consult with local residents. The Chair agreed that such a consultation exercise would be positive.
Resolved i.) To note the contents of the presentation. ii.) To note Ealing Business Partnership’s view that the south entrance at Hanwell station should be re-opened. iii.) To note that Crossrail have contacted Ealing Council about its Urban Realm Strategy in West Ealing. Businesses interested in being invited to a consultation meeting to discuss ideas for the strategy should contact Mike Davidson (Democratic Services Officer) on 0208 825 6588 or [email protected].
Page 7 of 42 2 Item 03 – Minutes of Previous Meeting
5. Hanwell – regeneration of local centres Mathieu Rogers introduced the item and explained that the Council invested £1m in Hanwell in 2008 on a number of regeneration initiatives including stop and shop bays, training and the shop front improvement scheme. One of the most successful initiatives was the formation of the Hanwell Association of Traders (HAT).
June Martin (The Little Art Room) said that one of HAT’s immediate priorities was to bring down the shop vacancy rate. It has subsequently dropped from 16% in 2008 to 8% in 2013. HAT supports events in Hanwell, provides consultancy to traders in areas such as West Ealing and Greenford and continues to offer support to local businesses. Future work plans include working with Ealing BID on strategies to help Hanwell Town Centre and continuing to support young people into work through apprenticeships.
Mathieu Rogers then introduced a short film prepared by the Council and HAT as part of Hanwell’s Future High Street Fund application for £85K. The meeting noted that the film can be viewed at - http://youtu.be/9iuwQlVtjLM?hd=1.
An attendee asked whether any Council grants were still available for local businesses. Mathieu Rogers said that although there were no more Council grants HAT could provide businesses with support to access funding from other sources. About 40 people, with various expertises, are involved in HAT which meets quarterly.
The Chair said that HAT was an excellent example of social and economic capital working together and it was particularly positive that their work had helped bring the Hanwell shop vacancy rate down.
Resolved: i.) To note the contents of the presentation. ii.) To note that businesses interested in joining the Hanwell Association of Traders (HAT) should contact Mathieu Rogers (Project Manager, Economic Regeneration) on 0208 825 9214 or [email protected] or June Martin (Little Art Room) on 020 8567 5959 or [email protected].
6. 2013/14 Budget Simon George (Director of Corporate Finance and Audit) introduced the item and provided a presentation on the 2013/14 budget. The 2013/14 revenue budget is balanced. An £85m savings programme from 2011/12 is in place which includes £1m of savings to be made from changes to staff terms and conditions. 71% of all savings have been delivered to date without service changes. There has been significant investment in key areas such as school places (£30m) and roads and footways (£3.5m). The meeting noted how Ealing receives its external funding has changed with the Formula Grant being replaced by the Business Rates Retention Scheme. Being able to keep up to 30% of rates collected will incentivise the Council to grow the business sector and create a surplus but, at the moment, Ealing is a “top
Page 8 of 42 3 Item 03 – Minutes of Previous Meeting up authority” and receives top up funding. Capital investment highlights of interest to the business community include money for footways and roads and shopping parades. The majority of capital investment, however, is spent on schools expansion. With regards to the Council Tax, there will be a 0% increase in 2013/14, as per the 3 previous financial years.
Councillor Bell provided the meeting with a brief overview of the 2013/14 budget setting process from the administrations point of view.
An attendee, referring to the savings of £9.4m between 11/12 and 14/15 achieved through increasing income, said that the increase in parking permit charges has impacted negatively on his business. He asked whether any exceptions could be made for businesses that deliver and provide services to vulnerable groups such as young mothers and older people. Simon George said that whilst residents are clearly paying more for parking permits the increase in the price makes them self funding as permits used to be provided at an overall loss to the Council. Councillor Bell said that although he did not want to increase the price of parking permits it was a decision he felt the administration had to make to limit cuts to the most vulnerable members of society. Councillor Bell said that a number of people have come to the Council asking for an exception to be made but if you give one group of people a discount other groups will say “what about us”.
Iain Mackinnon (Vice Chair) asked what the Council would be doing to incentivise business growth in light of them being able to retain up to 30% of any surplus under the Business Rates Retention Scheme. Simon George said that the Council will continue to employ Regeneration Officers, such as Mathieu Rogers, that are involved in creating work. Councillor Bell said that, unlike other council’s, Ealing has avoided cutting its Regeneration Team because it is recognised that Council’s need to be part of the solution creating jobs and prosperity moving forward. The political parties in Ealing try to achieve a cross party consensus on regeneration issues, as evidenced in the Dickens Yard development, and through good dialogue with key persons the Greater London Authority (GLA) realise that Ealing is open for business. June Martin said that she was glad that Ealing continued to support its Regeneration Team, without whom HAT would not be in existence and the vacancy rates in Hanwell would not have gone down.
The Chair said that businesses will be paying unrealistically high rates from April 2013. The business rates increase in April is calculated using the RPI rate for September, which rose 2.6% in September 2012. These increases are a key issue for the high street, causing significant hardship, which the government is failing to address. The government’s decision to postpone the revaluation of rates until 2017 will also have a negative impact on some businesses that, because of the recent fall in property values in certain areas, will be required to pay rates that are out of date for an additional 2 years. The meeting agreed that the increase in rates and postponement of revaluation were key issues for businesses in the borough.
Resolved: i.) To note the detail of the Council’s 2013/2014 Budget that will be submitted to the Council meeting on 26 February 2013.
Page 9 of 42 4 Item 03 – Minutes of Previous Meeting
ii.) To agree that the increase in business rates in April 2013 will be an issue for businesses across the borough.
7. Any Other Business There was none.
8. Date of Next Meeting The meeting noted that the next timetabled date is Thursday 4 July 2013.
The meeting finished at 8:36 pm.
…………………………………………………………………………………
Peter Smith, Independent Chair
Page 10 of 42 5 West Ealing BID?
The businesses have spoken…
SUPPORTED BY:
Page 11 of 42 What is a BID?
What is a BID? • Collection of businesses wanting to see an improvement in trading conditions • Run by business for business • Funded by business, but affordable and progressive • All monies raised must be spent in the area
Where are they? 131 BIDs across the country 37 in London 94% successful at renewal www.britishbids.com www.ukbids.org
But only one in Ealing….
Page 12 of 42
• 384 businesses • 60% retail • 25% leisure
Page 13 of 42 • 15% office • c£340,000 p.a. Ealing Broadway BID
• Reduced business rates by 30% • Reduced cost of core costs (recycling/energy/waste etc) by 70%+ • Reduced violent crime at night by 60% and developed strategic crime partnership with Police and LBE • Developed major local and regional marketing campaigns • Range of public realm improvement campaigns
Current projects include
Page 14 of 42 West Ealing is changing...
Green Man Lane redevelopment New Cross Rail station New A2 Dominion HQ
Page 15 of 42 New Hotel Mosque redevelopment Sherwood Close redevelopment Within a wider context… Apex redevelopment Dickens Yard 1-8 Broadway (Arcadia)
Page 16 of 42 Ealing Broadway RedWired Data Centre Cultural Quarter Shopping Centre Including Crossrail…
Page 17 of 42 In a new policy environment…
West Ealing Central Neighbourhood Forum Central Ealing Neighbourhood Forum
Page 18 of 42 Is it time for a BID?
WETA, in partnership with Ealing Broadway BID and LB Ealing, thought it was time to find out.
Five objectives: • Are the businesses interested? • What projects need to be delivered? • How much would it raise and is it viable? • How would it run? • What are the recommendations and next steps?
Page 19 of 42 What we did Talk • 1 website launched (www.bidwestealing.co.uk) • 4 business briefing events held • 150 BID information sheets and 300 BID flyers distributed • 20 offices engaged • 269 high street shops engaged • A total of 289 businesses were engaged in West Ealing through the feasibility process
Analysed • 580 businesses in West Ealing • Modelled potential boundary/income scenarios • Identified key projects
Page 20 of 42
Key Findings 53 in depth business interviews…
Business Issues
Poor business communication 4
Licencing 3 Employment opportunities 4 Environment/public realm 17
Business costs 39
Footfall 14
Parking 20
Crime/safety 21
Marketing and Promotion 26
0 5 10 Page15 21 of 4220 25 30 35 40 45 Four areas for improvement
Summary of issues
Page 22 of 42 Business Interest • Two-thirds would vote yes to a BID • One-third welcomed the idea of setting up a BID
Business investment into a BID
Maybe 36%
Yes 64%
No 0% Page 23 of 42 New West Ealing BID? Potential BID boundary
Page 24 of 42 Projects
Cost of Business • Joint procurement of recycling, energy services, insurance, business rate re-evaluation • Ealing Council licencing and trading standards partnership
Identity • Marketing campaign • Website • Loyalty card scheme • Events and activities (I love lunch competition, business teamwork competition, Daily lunchtime walks, music festival, food festival, market and activities for children) • Networking events
Trading environment • Lobbying Council for parking improvements • Advocate business needs to local stakeholders • Work with landlords to promote better quality and diversity of shops • Pop-up shop activities/ drive vacancy rates down • Street improvement campaigns
Crime • PubWatch • Strategic Crime Partnership • Emergency response co-ordination • Storenet radio Page 25 of 42 • Joint security team for larger stores
4 Recommendations
(1) Set up a BID in West Ealing The businesses have spoken
Key dates: • June 2013 to September 2013 - BID campaign preparation/technical set up • September 2013 to February 2014 – BID Campaign • February 2014 - BID Ballot • April 2014 – BID implemented
(2) Develop a joint BID structure with Ealing Broadway BID company
• Inclusion of the larger businesses • Management costs
(3) Set a rateable value levy threshold of £10,000
(4) Integrate BID campaign with wider West Ealing projects Page 26 of 42 Ealing Procurement - Opportunities for Local Businesses
Ealing Partnerships 4th July 2013
EALING COUNCIL
Page 27 of 42 Agenda
• How Ealing Council Procures contracts: • What we currently procure • How to find opportunities • How we procure • Ealing Council Procurement Strategy • Common issues and future actions
Page 28 of 42 Ealing Council – What we Procure • FY12/13 Spend:
Page 29 of 42 Ealing Council – How to find opportunities • London Tenders Portal: www.londontenders.org
Page 30 of 42 Ealing Council – How to find opportunities (2) • Supply 4 London Portal: www.supply4london.gov.uk
Page 31 of 42 Ealing Council – How we Procure
• The way in which procurement is managed at Ealing is mixed, depending on what is being bought: o There are some contracts for goods and services which are managed centrally. These include agency, energy, stationery o For all other contracts, responsibility is devolved with each service being responsible for acquiring the goods, services or works for their area. This is supported by a central team to give guidance and advice through the procurement process • Councils are required to follow a series of processes to ensure fair competition and transparency under public procurement law – General obligations for contracts of any value – Certain processes/ obligations for contracts over certain values Page 32 of 42 Ealing Council – How we Procure (2)
• Contract Procedure Rules Thresholds: for all spend under £15k, service areas must be able to demonstrate value for money all spend over £15k must follow quotation procedure spend over £75k must be subject to tendering process spend over £173k must have a Procurement Plan and may be subject to European Legislation
Page 33 of 42 Ealing Council – How we Procure (3) • What do we generally look for from suppliers? It is unlikely for contracts to awarded on the basis of price alone – ‘MEAT’ criteria Combined with the council duty to be able to show value for money, so APPROPRIATE level of specification required On-going budget pressures However, looking for value for money in its widest possible sense • Public Services (Social Value) Act 2012 (SVA) • Required to consider how the contract can help improve the economic, social and environmental wellbeing of the local area Page 34 of 42 Ealing Procurement Strategy • Recently endorsed by Cabinet (April 2013) • Aims to: • provide a framework for identifying and taking advantage of service delivery and procurement options to deliver the highest possible value for money • Clarify Council priorities in terms of additional social value to be sought through procurement, namely opportunities for local businesses and the creation of jobs, apprenticeships and training opportunities for Ealing residents where possible and appropriate • Supported by an action plan, which will be measured and reported on annually Page 35 of 42 Common Issues and Future Actions • Completing numerous pre-qualifications documents • Looking to agree a pan-London standard • Looking to use technology to store answers • Use of frameworks can close off opportunities for other suppliers • Use of frameworks is attractive to councils but not relevant for all areas • Work as a sub-contractor? Use of technology for supply chain opportunities being reviewed
• Other actions: • Procurement StrategyPage action 36 of 42 plan? • What else needed to meet stated aims? Any Questions?
For further information contact
Kate Graefe Head of Strategic Procurement & GBSC 020 8825 9843 [email protected]
Page 37 of 42 Heathrow Business Summit Sundeep Sangha
Page 38 of 42 Connecting businesses with each other….
Page 39 of 42 Connecting businesses with the airport…..
Page 40 of 42 Connecting Heathrow to the world…..
Page 41 of 42 Page 42 of 42