SJVN LIMITED (A Joint Venture of Govt. of India and Govt. of Himachal Pradesh) A Mini Ratna and Schedule ‘A’ PSU Procurement and Contract Department Regional Office, 09, Phase-II, Vasant Vihar, Dehradun (Uttarakhand) – 248006 Ph: 0135-2760076, Fax-0135-2762771 Website: www.sjvn.nic.in E-mail: [email protected] CIN No. L40101HP1988GOI008409 GSTIN: 05AAICS1307F1ZS
NOTICE INVITING TENDER (DDN/PCD-109/2019)
SJVN Limited, a Mini Ratna Schedule ‘A” PSU is a joint venture of Govt. of India and Govt. of HP and is engaged in the construction, operation and maintenance of hydro electric projects in the states Himachal Pradesh, Uttarakhand, Bihar etc, and overseas Nepal and Bhutan. For Uttarakhand Projects, we have a Regional Office at Dehradun which is presently working at 09, Vasant Vihar,Phase-II, Dehradun. For our Guest House cum Office building of Regional Office Complex at Niranjanpur, Dehradun, we require a Roof Top Solar Plant & Solar Water Heating System
Therefore, Regional Office, Dehradun, SJVN Ltd. invites E-tenders for the following works as per below conditions:
1.1 Name of Work: Supply, Installation, Testing & Commissioning of Roof Top Solar Plant & Solar Water Heating System for Guest House cum Office building of Regional Office Complex at Niranjanpur, Dehradun.
1.2 Tender No. DDN/PCD-109/2019 2.1 Time Allowed for Completion: Two Months 2.2 Estimated Cost Rs. 13,87,462/- (Including GST)
3.1 Cost of Tender Document Rs. 2,000/ - + GST@18 % (Non refundable) 3.2 Date and time for availability/ downloading 03.10.2019 (1600 Hrs.) to of Tender document on website 17.10.2019 (Up to 1300 Hrs.) https://sjvn.abcprocure.com 3.3 Earnest Money Deposit Rs. 28,000/-
4. Time, Date and Place of Pre-bid Meeting (If NA Applicable) 5. Deadline for uploading of Technical as well Date: 17.10.2019 as Financial Bid on SJVN’s E-tender Portal : Time: Up to 1400 Hours https://sjvn.abcprocure.com 6. Date and Time for opening Technical Date: 18.10.2019 Bid/Bids Time: at 1100 Hours
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
7. Date and Time of opening Financial Shall be intimated separately through e-tender Bid/Bids portal to the bidders whose technical bid will be found responsive. 8. Place of opening bid/Bids SJVN Ltd. Regional Office 09, Phase-II, Vasant Vihar Dehradun, Uttarakhand- 248006 9. Authority/Officer inviting Tender Name: Sandeep Prakash Designation: Sr. Manager (P&C) Address: 09, Phase-II, Vasant Vihar Dehradun, Uttarakhand- 248006 Phone No. & Fax No.:0135-2760076 & 0135- 2762771 Email: [email protected]
1. The detailed NIQ, General Terms & Conditions-Annexure-I, Special Terms & Conditions- Annexure-II, Conditions regarding Tendering process- Annexure-III, Undertaking regarding acceptance of NIQ terms & conditions-Annexure-IV, Bidder’s General Information- Annexure-V Price Schedule (BOQ)-Schedule-I & Bank Account detail-Schedule-II shall be available at https://sjvn.abcprocure.com, https://sjvn.nic.in & www.eprocure.gov.in w.e.f. 03.10.19 to 17.10.19 2. The bids are to be submitted online. The other mode of submission of bids shall not be accepted. 3. The corrigendum & amendments if any shall be uploaded at https://sjvn.nic.in & www.eprocure.gov.in. Therefore, the bidders are requested to frequently visit the site till the schedule date of submission of bid.
Enclosures:-
1. General Terms & Conditions-Annexure-I. 2. Special Terms & Conditions- Annexure-II 3. Conditions regarding Tendering process- Annexure-III 4. Undertaking regarding acceptance of NIQ terms & conditions -Annexure-IV 5. Bidder General information-Annexure-V 6. Price Schedule (BOQ) - Schedule-I 7. Bank Account Details- Schedule-II
For & on behalf of SJVN Limited
Sr. Manager Procurement & Contract Deptt, Regional Office, SJVN Limited Dehradun PIN-248001.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
Annexure-I
General Terms & Conditions
1. DETAILED SCOPE OF WORK The scope of work covers the Project EPC for 25 KW Solar PV & 1500 LPD Solar Water Heater. Preparation of Detailed Design and Drawings/ Layouts, Procurement of Power plant equipment and materials, civil foundation construction, Erection of the entire Solar PV System & Solar Water Heater, system interconnection, testing and commissioning of the entire system and hand over to the Client. The detailed scope of work covers:
a. Land/ rooftop Survey and Investigation The contractor will do the detailed surface survey of the rooftop including analysis of shadow free area, slope orientation and radiation analysis. b. Detailed Design and Engineering This covers the preparation of detailed design and engineering and layouts for the entire power plant. All electrical layouts related to plant both on AC side and DC side, up to system interconnection and synchronization with grid supply will be done. c. Procurement (Equipments and Materials) The purchase and supply of entire equipments and materials at site i.e. Solar PV modules, Grid connected Solar Inverter, AC and DC cables for interconnections, Module Mounding structures, String boxes/ combiner boxes, all plant accessories including earthing material and protection devices and rest Balance of Plant (BOP) etc. d. Erection of Power Plant & Solar Water Heater Erection of the entire power plant right from foundation to Solar PV modules, mounting structure erection, Solar PV modules Installation, Grid connected solar inverter installation, laying of cables, erection of string and combiner boxes, installation of Inverter. e. Electrical connections The installation of electrical equipment is carried out by contractor. The same is done in order to minimize transmission losses and thus inculcate minimum requirement of maintenance. Following areas of interconnectivity required: • Interconnection of PV modules. • Interlocking of mounting structures • Interconnection of PV strings to the Inverter with designed cables. • Interconnection of DCDB to junction boxes.(if applicable) • Interconnection of DCDB with PCU. • Earthing of different equipments. • Integration of ACDB to loads. • Installation of necessary protection system including circuit breakers, fuses and MCB
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
f. Testing and Commissioning Final interconnection of all system from DC side to AC side will be done during testing and commissioning. Performance acceptance test (PAT) will be done. Trial run and synchronization with the Grid and final commissioning of the system will be done successfully.
Technical Specifications
SOLAR POWER PLANT Application Grid Interactive 25 kWp Solar PV Power plant
System DC Voltage 350-900 V dc
PCU Output Voltage 415 V AC, 3-Ph, 50 Hz Solar PV Array Module Type Poly Crystalline SPV Module: 300 to 330 Wp Module (Waaree/Vikram/Adani or equivalent) (MNRE Approved) Module Mounting Structure GI Structure 6 feet gap between roof level and module for RCC roof . Designed to withstand wind speed upto 100 kmph Inverter Inverter Type On Grid Invertor- Three Phase,50 Hz, highly efficient Grid Tied Solar Inverter (Delta/ABB/Solax or equivalent) Inverter Rating (Quantity) 25 kW at 415 VAC, 50 Hz, 3 Phase
Solar DC Cables 1C x 4 sq mm Cu, AC Side system AC Cables 4C x 16 sq mm flexible 3 set of earthing including DC side Plant earthing for its Plant Earthing system protection lighting and surge (both AC and DC Blocks) with 25 x 3 mm G.I. Strips. G.I. Earth pipe of M-20 Grade, 40mm dia 3-5 ft long Earthing with Coal and Salt layers. AC Distribution box including appropriate MCB protection, ACDB double pole changer over switch and associated system (if required) SOLAR WATER HEATER Capacity 1500 LPD
System Type Non- Integrated System, Non Pressurized System
Type of Collector Evacuated Tube Collector
Tank Type Inner Tank: SS with thickness 1 mm; End Disk: SS with thickness 1 mm; Tank Welding : High Quality TIG Welding;
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006 Outer Tank: Pre-coated GI with thickness 0.45 mm Hot Water Tank Insulation 50 mm thick High Density PUF insulation with uniform density of 36 kg/m3 Structural Components Mild Steel with Black Powder coating
2. CONTRACT PRICE
i. The total contract price shall be Firm for the total contract period (including GST). ii. Except as otherwise specifically provided in the contract, bidder shall bear and pay all taxes,duties, levies and charges assessed on Service as applicable 28 days before the due date of submission of bid by any municipal, state or central government authorities. However, any impact of subsequent legislation in this regard shall be taken into account by both parties and any adjustment, if required, shall be made in the balance payment payable.
3. CONTRACT PERFORMANCE SECURITY (CPS):
i. Within thirty (30) days of receipt of the notification of Contract award i.e. from the date of issue of LOA, the successful Bidder shall furnish to the Owner, an unconditional performance security for ten percent (10%) of the Contract Price with a validity up to 60 days after the Warranty Period (Refer clause 4.0). ii. The proceeds of the performance security shall be payable to the SJVN as compensation for any loss resulting from the Contractor's failure to complete its obligations under the Contract. iii. The performance security shall be denominated in the currency of the Contract and shall be in the form of Bank Guarantee (As per format enclosed) issued preferably by a nationalized or by any Scheduled Bank As per RBI guidelines, acceptable to the SJVN or in the form of FDR/TDR (pledged in the favour of SJVN) etc. iv. The performance security will be discharged by the Owner and returned to the Contractor not later than sixty (60) days after completion of guarantee period. v. The NSIC registered firms are not exempted from the submission of CPG. vi. The interest @15.5% shall be charged on delay period for breach in timely submission of CPG/Initial Security Deposit without prejudice to right of SJVN to other remedies available under the contract.
4. WARRANTY :
The complete goods supplied & work done under the scope will be warranted for a period of 24 months of satisfactory performance from the date of completion of work and handing over the system to SJVN. In case of any problem within the warranty period the same will be replaced or rectified free of cost within one month of such defect as notified by EIC.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
5. INSURANCE
i. The goods to be supplied and work to be completed under the scope of the work shall be insured for all risks by the contractor for transit insurance also till the completion of work. The Contractor shall at his expense take out and maintain in effect, or cause to be taken out and maintain in effect, during the performance of the Contract, the insurance set forth below in sums and other conditions specified.
S.No Insurance Amount insured Conditions
A All risk 1. 110% of FOR and 1. Owner to be named as co- Insurance for inland insured material to be transportation 2. Warehouse to warehouse basis supplied & value. + 3. Open policy/specific policy services to be 2. 110% of the services All risk insurance, SRCC completed value. + (Strikes, Riots, Civil Commotion), 3. All taxes & duties. terrorism etc.
Note:
a) SJVN shall be named as co-insured under all insurance policies taken out by the contractor except for Third Party Liability and Workman’s Compensation / Employee’s Liability Insurances. b) Notwithstanding the insurance requirements mentioned above, it would be the Contractor’s responsibility to take adequate insurance cover as may be pertinent to protect his interest and interest of SJVN. c) The Contractor shall follow law of the land as may be prevalent from time to time for insurance.
ii. In addition to above contractor shall insure his man and machinery etc. against any mishap / accident. SJVN shall bear no responsibility and financial liability for any mishap/accident for contractor manpower / machinery.
6. PAYMENT TERMS:
i. Advance payment: NIL.
7. LIQUIDATED DAMAGES: In case of any delay in the execution of the order beyond stipulated date of Commencement of Service including any extension permitted in writing, SJVN reserves the right to recover from Contractor as liquidated damages and not as penalty, a sum equivalent to 1% (one percent) of the contract value as per award letter for each week of delay and part thereof subject to a maximum of 10% (ten percent) of the total value of award letter.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
8. DELAYS BY SJVN: In case Contractor’s performance is delayed due to any act of omission on the part of SJVN, then Contractor shall be given due extension of time for Commencement of Service, to the extent such omission on the part of SJVN has caused delay in Contractor’s performance of the contract. Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final. However, no payment for escalation of cost due to extension of time is allowed by SJVN.
9. SUSPENSION OF WORK: SJVN reserves the right to suspend and reinstate execution of the works in parts or in full without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the works will be extended for a period equal to duration of the suspension.
10. CONTRACTOR’S DEFAULT: i. If Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect to comply with any reasonable order given to Contractor, in writing by the engineer in connection with the works or shall contravene the provisions of the contract, the Engineer may give notice in writing to Contractor to make good the failure. If Contractor fail to comply with the notice within 15 days from the date of service thereof, then and in such case SJVN reserves the right to cancel the contract. ii. SJVN’s right to cancel the contract in such cases will supersede all such bindings upon him, if any, mentioned in SLA or other terms & conditions of the LOA pertaining to cancellation/ termination of LOA/ Award letter.
11. FORCE MAJEURE
i. The firm shall not be liable for loss or damage to SJVN resulting from any delays or failure to make shipment to site within schedule time for all or any part of the item due to the act of God, war declared or undeclared, acts of public enemy, riots, civil commotion, invasion, insurrection, sabotage, acts of restraint of Government, federal, state or municipal action or regulation, fire, flood, hurricanes, accidents, epidemic, quarantine, restrictions, or any failure on the part of the Owner or his representative to approve or comments on drawings or other causes, contingencies or circumstances not subject to their control, whether of a similar or dissimilar nature which prevents the Contractor from completion of work. Any such cause or delays even though not existing on the date of the contract on or the date of start of reclaiming shall extend the time of performance automatically by length of delays occasioned thereby, including delay reasonably incidental to the resumption of normal reclamation work even though such case may occur after performance of firm’s obligation has been delayed for the other causes. ii. If a Force Majeure situation arises, the Contractor shall promptly notify the EIC in writing of such condition and the cause thereof. Unless otherwise directed by
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
the EIC in writing, the Contractor shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.
12. TERMINATION OF CONTRACT: i. SJVN reserves the right to terminate the contract either in part or in full due to reasons other than those mentioned under clause entitled “Contractor’s Default”. ii. SJVN shall in such an event give one month notice in writing to the Contractor of its decision to do so. iii. Contract shall also terminate automatically upon the bankruptcy of any of the parties or in event of any force majeure, which makes performance of obligation of any of the party impossible under this award letter. iv. However, in any such case of termination whether due to contractor’s default or otherwise, if SJVN has already made payment to the contractor, then, the contractor shall re-pay the amount to SJVN from the date of termination onwards till the end date of period for which the payment has been made for providing internet bandwidth on pro-rata basis. Contractor shall clear all the dues, which is liable to pay to the owner, if any.
13. ASSIGNMENT AND SUB-LETTING OF CONTRACT: The Contractor shall not assign, sublet or sub-contract any part of the contract without prior specific written approval by SJVN. Further, any assignment, Subletting/ Sub-contracting, as above without prior written approval of Engineer/ Engineer-in- charge shall be void.
14. APPLICABLE LAW/ JURISDICTION: The Contract shall be governed by and interpreted in accordance with laws in Force in India. The courts of Dehradun shall have exclusive jurisdiction in all matters arising under the Contract.
15. RESOLUTION OF DISPUTES: Any disputes or differences arising out of or in connection with the contract shall, to the extent possible, be settled amicably between SJVN and the Contractor. In case of non-settlement of the disputes or differences mutually, the same shall be settled in accordance with the provisions of the Arbitration and Conciliation Act 1996, or any statutory modification thereof. The matters/disputes shall be referred to a sole arbitrator to be appointed by SJVN. The sole authority to appoint arbitrator in the event of dispute will be Head of Regional Office, Dehradun. The venue of Arbitration shall be Dehradun, India. However, during the settlement of dispute and Arbitration proceedings, both the parties shall be obliged to carry out their respective obligations under the contract. The courts at Dehradun shall have jurisdiction to try the suit, if any, between the parties.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006 For & on behalf of SJVN Limited
Sr. Manager Procurement & Contract Deptt, Regional Office, SJVN Limited Dehradun PIN-248001
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
Annexure-II
SPECIAL TERMS AND CONDITIONS
1. The site is located on the road head at Niranjanpur, Dehradun which is approximately 2.5 kms away from ISBT Dehradun and 4.5 kms away from Railway Station, Dehradun. 2. The bidder shall visit and is deemed to have visited the site and make himself thoroughly acquainted with the nature and requirement of the job, facilities of access for materials and removal of rubbish, cost of carriage, freights and other charges and shall allow in his tender for special difficulties if any in carrying out the work. He shall also include in his tender, charges for doing final surfacing to all repairs required to be done for any type of fixture, installation, etc. and for the removal of spoil arising of his contract. The cost of visiting site shall be at bidder’s own expenses. 3. The contractor has to make his own arrangement for leasing the private/public/Govt. Land required for job facility, lockable storage of material and accommodation of their staff at sites. All materials, labor, tools and plants shall have to be arranged by contractor. 4. The contractor has to make own arrangement for water and power supply. No extra charge shall be paid by SJVN on this account. 5. The contractor has to arrange required insurance cover for his working personnel under hazardous conditions. Any fatal/non-fatal accident occurred at the work site shall be the responsibility of the contractor and he will have to provide all the medical facilities and compensations if any, on this account at his own cost without waiting for settlement of insurance claim. No extra payment shall be made by SJVN on this account. 6. Time is the essence of the contract and the tenderers are required to complete the work in all respects within two months from the date of issue of letter of Award. This completion period is for “Supply, Installation, Testing & Commissioning of 25 KW Solar Power Plant & 1500 LPD Solar Water Heating System for Guest House cum Office building of Regional Office at Niranjanpur, Dehradun”. 7. The contractor shall coordinate with all other agencies involved at the site and ensure that work of other agencies is not hampered due to delay in his work. Any work which directly affect the progress of work of other agencies, shall be given priority. 8. No material shall be supplied by the department. All the materials shall have to be arranged by the contractor. 9. The contractor shall have to take the necessary precaution to safeguard against any damage to the neighboring existing structure and underground services etc. 10. The contract for the work is a complete one for labour, materials and workmanship including the use of construction equipment, tools and tackles. The contractor shall have to make his own arrangement for all materials required for the due performance of the contract.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006 11. It shall be ensured by the contractor that no electric live wire is left exposed or un- attended so as to avoid any accidents in this regard. 12. The Contractor shall be responsible for the watch and ward of his material against pilferage and breakage during the period of installation and thereafter till the System is physically handed over to the SJVN. 13. All the civil works, if required, like fixing of load hooks, making chases in the wall, drilling of holes, providing scaffolding for carrying out complete works shall be arranged by the contractor and making good the same. Nothing extra on theses account shall be considered or paid. 14. Contractor must comply with all National and State laws, codes and regulations, and all municipal ordinances or regulations in effect at the time the work are performed and nothing extra shall be payable on this account. 15. On the completion of the works the contractor shall clear away and remove from the site all constructional plant & equipment, surplus materials, rubbish and temporary works of every kind, and leave the whole of the site and works clean and in a workmanlike condition to the satisfaction of the Engineer-In-Charge. 16. All works connected with and inclusive of installation and erection under this contract shall be done in accordance with the standard and established methods of installation and erection and shall comply with relevant BIS Codes of Specifications and Standards. The work shall also be strictly in accordance with the instructions / recommendations of the manufacturers. The equipment shall be leveled carefully before being fixed finally in position. All fragile and sensitive equipment shall be protected adequately and handled carefully during installation and erection.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
Annexure-III CONDITIONS REGARDING TENDERING PROCESS
h General System Configuration Required as under:(For E- Tendering) a) An Internet connection with minimum 512 Kbps speed. b) Operating System should be Windows XP Service Pack -3 / Vista / Windows 7. c) Supported Browsers: Internet explorer – 7.0, 8.0 &9.0 d) Minimum bandwidth 512 kbps e) Operating System Core2 Duo / I3 / I5 (Recommended) f) System Access with Administrator Rights g) Minimum RAM 2 GB h) Digital Certificate: To participate in an e-Tender, you need to have a valid Digital Certificate from certifying authority of India as per the IT Act, 2000. Valid Digital Certificate must be installed in a computer system from where you want to login on website. Perform the below steps to confirm whether valid digital certificate is available on your computer system or not:
Steps: h Open Internet Explorer. h Select Tools menu from menu bar. OR(Press Alt + T on your keyboard) h Click on Internet Options >> Content >> Certificate button. You should view your digital certificate under “Personal” heading. Requirement of Digital Signature Certificate h Please enable ActiveX Controls & Plug-ins. (Tools->Internet Options-> Security->Custom Level)
Active-X controls need to be enabled in your Internet browser. In order to ensure this, please do the following: 1) In Menu Bar ---Click on Tools - Internet Options – Security – Click on Trusted Sites Icon – Click on Sites button Add 2 Website in Trusted Sites…… 1) https://sjvn.abcprocure.com & 2) https://www.tpsl-india.in
After that, click on
Tools menu of Internet explorer - Internet Options – Security – Click on Internet Icon After Click on Custom Level button –
From below ActiveX controls and plug-ins ---- Select below 5 Items to be enabled
1) Download signed ActiveX controls –select Prompt or Enable 2) Download unsigned ActiveX controls – select Prompt or Enable 3) Initialize and script ActiveX controls not marked as safe for scripting – select Prompt or Enable 4) Run ActiveX controls and plug-ins-select Enable 5) Script ActiveX controls marked safe for scripting – select Enable
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
After completed this above selection----Below option has available---Reset custom settings---Reset To: Select low or medium ---Click on OK
Also, please check your system Date & Time it should be set as current date & time.
h In case of Digital Certificate based Login, user need to download & install "Signer" file available under Download Section at https://sjvn.abcprocure.com h Download & Install "Intermediary Certificate" available under Download Section at https://sjvn.abcprocure.com h Please disable or uninstall Third Party Toolbar / Add-ons from Browser.
PROCEDURE FOR E-PAYMENT: (For cost of Tender Document and EMD) h Bidders can make online payment using below facilities: a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS
h Credit Card/Debit Card/ Net Banking:- • Bidder is required to add https://www.tpsl-india.in website in Trusted Zone as suggested above. • Bidder needs to feed correct details while making the payment through online payment gateway.
h NEFT/RTGS :-
h To make payment through NEFT/RTGS, bidders will get an auto generated e-Mail which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of “NEFT/RTGS Instruction” once bidder gets login.
h Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT/RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time.
h This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS/NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS/NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
day in advance before he/she would like to make the document fees and EMD payment through RTGS/NEFT option on payment gateway.
h Caution: Please ensure that your need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS/NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider shall not responsible for the same. 1. Tender document consisting of qualification information and eligibility criterion of Tenders, plans, specification, drawings, the bill of quantities of work to be done and the set of terms and conditions of contract will neither be issued manually nor be sent by post or courier; the same can be viewed and downloaded by the registered bidders only on SJVN’s E-Tender portal https://sjvn.abcprocure.com. The bidders, after downloading the Tender document from website, may inform the Authority Inviting Tender immediately.
2. MSME/SSI Units: The Units registered with National Small Industries Corporation (NSIC)/ District Industries Centers (DICs)/ Khadi & Village Industries Commission(KVIC)/ Khadi & Village Industries Board (KVIB) are exempted from furnishing the cost of Tender Document fees and EMD, subject to : a. The NSIC / DICs/ KVIC / KVIB Registration certificate still remains valid up to the date of validity of quotation.
b. The bid is accompanied with a copy of valid NSIC/ DICs/ KVIC/ KVIB Registration Certificate/ Udhyog Aadhar Memorandum (UAM).
c. Photocopy of application for registration as NSIC / DICs/ KVIC/ KVIB/ Udhyog Aadhar Memorandum (UAM) or for renewal of NSIC/ DICs) KVIC/ KVIB/ Udhyog Aadhar Memorandum (UAM) will not be acceptable. Such offers will be treated as offers received without EMD.
3. To qualify for award of the Contract each bidder should have; i. Average Annual Financial turnover during the last three (3) years, ending 31st March 2018 (year), should be at least 30% of the estimated cost . For this the bidder must produce Annual Financial Statements duly attested by Chartered Accountant. ii. Experience of having successfully completed similar works during last seven (7) years ending last day of the month previous to the one in which applications are invited should be either of the following: a) Three similar completed works, each works cost not less than the amount equal to 40% of the estimated cost OR b) Two similar completed works, each works cost not less than the amount equal to 50% of the estimated cost OR c) One similar completed work, costing not less than the amount equal to 80% of the estimated cost
Note: (Similar work herein would mean :- Supply, Installation, Testing & Commissioning of Roof Top Solar Plant & Solar Water Heating System for Office/Public building.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006 For this the bidder must produce Work Completion Certificate along with the Work Order for the mentioned work. d) Each bidder must produce:
(i) PAN,
(ii) A declaration that the information furnished with the bid documents is correct in all respects; and
(iii) Copy of GSTIN, EPF, Performance Certificate & an undertaking to that effect that the bidder has read all the documents uploaded along with the NIT and there is no deviation from the standard terms and conditions of the tender document & NIT etc.
e) Sub-Contractors experience and resources shall not be taken into account in determining the bidders compliance with the qualifying criteria. 4. . Earnest Money
The Bidder shall furnish, as part of the Bid, Earnest Money Deposit (EMD), for the amount specified in the NIT through either of the following modes :
• E-payment: Through online payment as per the procedure of e-payment mentioned in Annexure-III.
• Bank Guarantee: In the form of an irrevocable, valid and fully enforceable Bank Guarantee in favour of SJVN Ltd. from any Indian nationalized bank/scheduled bank in India in the form acceptable to Employer. BG shall remain valid for a period of 30 days, beyond the original validity period of the bid.
• FDR: In the form of FDR pledged to SJVN from any Indian nationalized bank/scheduled bank in India.
5. REGISTRATION FOR E-TENDERING / METHOD OF APPLYING To participate in online tenders published on https:/sjvn.abcprocure.com you need to register yourself on website. Steps for New Bidder Registration: Perform below mentioned steps to register yourself h Click on a “New Bidder Registration” link available on home page. h You need to furnish individual details as well as of company details in registration form. h After filling all mandatory fields, you need to click on “submit” button to complete registration process. h On successful completion of registration you will be prompted a message saying that “You have successfully registered on (SJVN Limited)’s e-Procurement Portal”
* Already valid registered vendor of SJVN Limited need not follow registration formality they may contact support team on contact details provided at the end of the document for further participation.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
* Annual Vendor/Contract Registration charges in e-Tendering portal is 2600/- + GST. However registered vendor will not be charged for the current year. Downloading Bid Document Bidder to access e-Tender portal of SJVN (https://sjvn.abcprocure.com ) to access NIT document, after completing registration formality and successful login vendor need to process for Cost of Tender Document/Document Fee and after that bidder can download detailed tender document. Download Document link is available at the end of every tender notice along with access to Corrigendum. Contact Details Vendors may contact below mention official in case of any assistance require with respect to accessing of e-Tendering portal and bid submission.
Name of Official Location Mail ID Contact Number
Mr. Raman Kumar Dehradun [email protected] +91 92655 62832
Mr. Nitesh Vashista Shimla [email protected] +91 92655 62822 Mr. Chandrakant
Jhakri [email protected] +91 92655 62831 Sharma
5.2 DIGITAL SIGNATURES: For participating in E-tendering i.e for login, uploading & downloading the Tender document or for submitting the Tender document/ Bid on E- mode, the bidder has to procure a Digital Signature/Digital Security Certificate. Digital signature can be obtained from any of the authorized agencies of CCA (Controller of Certifying authorities) from GNFC, TCS, MTNL, Safe Scrypt etc or through our service provider ITI. For this a separate processing fee would be payable to the authorized agency of CCA. Bidders shall be required to arrange all resources, including Digital Signature and Internet Connections at their own cost, for participating in online tenders/ bids at SJVN’s E-Procurement portal. 5.3 All the bidders are requested to get themselves registered well in advanceand no extra time will be considered for the delay in on-line Vendor Registration, if any. In case bidders wait till the last moment for registration/uploading of Bids, and if any technical problem is encountered at that time and the closing time may elapse, SJVN Ltd. shall not be responsible in any manner for such delay/ or any other reason thereof. 6. Tender document shall be available on website https://sjvn.abcprocure.com only. At any time before the submission of Bids, SJVN may modify/ amend the Tender document and extend the last date of submission/opening of the Bid and any other key dates by issuing a corrigendum/addendum and such corrigendum/addendum to this notice as well as to the Tender document shall be available only on following websites: A www.sjvn.nic.in B www.eprocure.gov.in C https://sjvn.abcprocure.com
As such the Bidders are advised to visit the above websites regularly before deadline for submission of Bid. Any Corrigendum /Addendum thus issued shall form part of tender document and shall be communicated in writing as well to the Bidders, who has intimated to the undersigned that the document has been downloaded by them. To give prospective bidders reasonable time in which to take an addendum into account in preparing their bids, the Employer shall extend, as necessary, the deadline for submission of bids.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
7. SUBMISSION OF BID(S): (Through E-Mode) : h Bidder needs to login first on the tendering portal of SJVN, (i.e. https://sjvn.abcprocure.com) h Search tender by filling necessary searching criteria after Login. h After finding the tender on the screen , Click on the “Dashboard” h Click on “Declaration” & then Click on “I Agree” h Click on the “Tender Fees” & Pay the Tender Fees Online h Click on the “EMD” & Pay the EMD Online h Click on “Prepare Bid” & Fill necessary Forms (Schedules) h After filling Price Bid Form click on “Final Encrypt” h After filling all forms & final Encryption of Price bid Click on “Final Submission” h After Final Submission bidder will get receipt of Final Submission of their Bid. The bid/bids (except the documents specified in clause 7.2 below) sent through post/ courier or by hand will not be considered/accepted.
7.2 [In Physical Form] - The bidder(s) shall submit the Technical and financial Bid through e- mode. However, following documents are required to be submitted in physical form in a sealed envelope through post/courier or by hand on the address of O/o Sr. Manager, Procurement & Contract Deptt, SJVN Ltd. Regional Office 09, Phase-II, Vasant Vihar Dehradun, Uttarakhand- 248006
I. Power of Attorney Duly notarized copy of Power of Attorney in original of the signatory of the Bid to commit the bidder in accordance with Sr. No. 2 of Section-I.
II. Copy of valid NSIC Certificate (if applicable) in case the bidder is registered with National Small Industries Corporation (NSIC). III. Original FDR/BG in case EMD has not been paid through e-mode.
All the above documents must reach on or before closing date & time for submission of Bid mentioned here-in-above.
h The following documents duly digitally signed by the person authorized to sign the Bid shall be uploaded on SJVN’s E-tender portal, https://sjvn.abcprocure.com:
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
Part I “Technical Bid”
Form of Declaration, Bidder’s General information, documents as per Sr. No. 3 & and other supporting documents.
Part II. “Financial Bid”
It shall comprise of Schedule of Quantities and Prices for items specified in Schedule I.
8. BID OPENING :
The bid shall be opened in the following sequence: (i) First of all EMD & Cost of tender document of Technical bid shall be opened.
(ii) Techno-commercial part shall be opened only of those bidders whose EMD & Cost of tender document will be found in order as per NIT.
(iii) Price bid shall be opened only of those bidders whose Technical bid has been found substantially responsive. The date of opening of the price bid will be notified separately on SJVN Limited e-tendering websites https://sjvn.abcprocure.com
9. The bids are to be submitted electronically through e-tendering at https://sjvn.abcprocure.com and other mode of submission of bids shall not be accepted. The procedure for filling the bid is given in Information and instructions for tenderers. 10. The corrigendum and amendments if any shall be uploaded in https://sjvn.abcprocure.com therefore all bidders are requested to frequently visit the web sites at least till the schedule date of submission of bid. 11.The detailed NIT shall also be available on www.sjvn.nic.in and CPP portal i.e. http://eprocure.gov.in/cppp/. 12.The successful bidder has to submit the self-attested copy of GSTIN. 13. The contractors shall have Provident Fund Code Number and that any sub contractor engaged should also have Provident Fund Code.
(i) All the worker deployed by contractor or sub contractor have to be enrolled as member of Provident Fund and should be given the Universal Account Number (UAN).
(ii) The successful bidder along with his sub contractor shall have to submit the certificate that all workers employing directly or indirectly by him are registered for EPF and the due contributions have been credited into their account.
(iii) In case, Contractor or his sub contractor fails to enroll as a member of Provident Fund, the awarded work is liable to be terminated without any liability to SJVN and EMD will be forfeited.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006 The bids in physical form / conditional / facsimile tenders or tenders without earnest money shall not be entertained under any circumstances. The bids are only to be submitted through e-tendering only.
14. The item of work which are required to be executed are given in the Schedule of Quantities. The Bidder is required to fill their rates in Schedule of Quantities i.e. Price Bid of the whole work, inclusive of applicable EPF rate, labour, equipment charges, levies & duties, discount/rebate etc. including GST.
15. The bids submitted by the bidders shall remain valid for acceptance for a period of one hundred twenty (120) days from the date of opening of bids. If any Bidder withdraws his bid before the said period or makes any modifications in the terms and conditions of the bid, the bidder shall forfeit the said Earnest Money.
16. Employer reserves the right to cancel the tendering process at any time before award of work.
17. For any submissions/correspondence/enquiry/clarification for registration, bid document and any other information etc., with regard to the above bidder may contact at the following address:
Designation: Sr. Manager (P&C), Office Address: SJVN Ltd. Regional Office 09, Phase-II, Vasant Vihar Dehradun, Uttarakhand- 248006 Phone No. & Fax No.:0135-2760076 & 0135-2762771 e-mail: [email protected]
Sr. Manager, Procurement & Contract Deptt, SJVN Ltd. Regional Office 09, Phase-II, Vasant Vihar Dehradun, Uttarakhand- 248006
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
Annexure-IV
UNDERTAKING
It is hereby declared that I/We the undersigned, have read and examined all the terms and conditions etc. of the NIQ/tender document for which I/We have signed and submitted the tender under proper lawful Power of Attorney. It is also certified that all the terms and conditions of the NIQ/tender document are fully acceptable to me/us and I/We will abide by the conditions. This is also certified that I/We/our principal manufacturing/authorized firm has no objection in signing the purchase contract if the opportunity for the supply of the items against this tender is placed to me/us.
Place:
Date:
Seal & Signature:……………………………
Name:………………………….…….….……
Designation:…………………………
Address:……………………………………… ……………………..……………………
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006 Annexure-V Tender No. DDN/PCD-109/2019 BIDDER’S GENERAL INFORMATION 1 Contractor/Company Name* : 2 Address of Registered Office :
Phone No. : STD Number Code : Mobile No.*
Fax No. : STD Number Code Correspondence Email Id* :
Websites, if any : 3 PAN No. (Please attached a copy)*
4 GSTIN Contact detail 1 Contact Person Name* 2 Designation* 3 Contact No.* 4 Email Id* I/we hereby declare that the details furnished above are true and correct to the best of my knowledge and belief and I undertake to inform you of any changes therein, immediately. In case any of the above information is found to be false or untrue or misleading or misrepresenting, I/We are fully aware that the submitted bid will be rejected and EMD shall be forfeited and undertaking to the effect that I read all the documents uploaded along with the NIT and there is no deviations from the standard terms and conditions of the tender documents & NIT etc. It is certified that all the documents as uploaded are as per original documents. Thanking you, Yours faithfully, Authorized Signatory Name Designation Date Place
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
Schedule-I
SJVN LIMITED
Bill of Quantities Completion Period: 2 Months Name of Work: Supply, Installation, Testing & Commissioning of Roof Top Solar Plant & Solar Water Heating System for Guest House cum Office building of Regional Office Complex at Niranjanpur, Dehradun.
Item No. Description of Unit Qty. Rate Amount items In In words In In words Figures Figures 1 Supply and No. 01 installation and commissioning of 25 KW ON Grid Solar Power Plant.
2 Supply and No. 01 installation of 1500 LPD Water Heating System (Evacuated Tube Collector – ETC Non Pressurized.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
Schedule-II No: SJVN/DDN/PCD-109/ 2019 SJVN Limited Regional office SJVN Limited. Dehradun "Bank Account Detail" Bidder's Name & Address: Dear Sir, The Following is the bank account detail under Supply, Installation, Testing & Commissioning of Roof Top Solar Plant & Solar Water Heating System for Guest House cum Office building of Regional Office Complex at Niranjanpur, Dehradun.” if the order is awarded then the payment is to be released through RTGS as per the following detail
Sr. No. Description Detail Name of the 1 Company Telephone No. 2 & Mobile No.
3 Fax No.
4 Email ID
Name of the 5 Bank Name of Branch 6 & Branch Code 7 RTGS Code No. Bank Account 8 Number Date :
Place:
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
FORM OF BANK GUARANTEE FOR PERFORMANCE SECURITY DEPOSIT
(on Bank's letter head with adhesive stamp)
To ------
1. In consideration of the SJVN Ltd, Corporate office Complex, Shanan, Shimla, Pin-171006 (HP). (hereinafter referred to as the 'Employer' which expression shall unless repugnant to the context or meaning thereof, called the 'Corporation' which expression shall unless repugnant to the subject or context include its administrators, successors and assigns) having agreed under the terms and conditions of Contract No.______dated______made between *______and the Corporation in connection with______(hereinafter called "the said contract") to accept a Deed of Guarantee as herein provided for Rs.______from a Nationalised Bank/Scheduled Bank in lieu of the security deposit to be made by the Contractor or in lieu of the deduction to be made from the Contractor's bill, for the due fulfillment by the said Contractor of the terms and conditions contained in the said contract. We, the______Bank (hereinafter referred to as "the said Bank") having our registered office at______do hereby undertake and agree to indemnify and keep indemnified the Corporation from time to time to the extent of Rs.______(Rupees______only) against any loss or damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by the Corporation by reason of any breach or breaches by the said Contractor of any of the terms and conditions contained in the said Contract and to unconditionally pay the amount claimed by the Corporation on demand and without demur to the extent aforesaid.
2. We______Bank, further agree that the Corporation shall be made the sole judge of and as to whether the said Contractor has committed any breach or breaches of any of the terms and conditions of the said Contract and the extent of loss, damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by the Corporation on account thereof and the decision of the Corporation that the said Contractor has committed such breach or breaches and as to the amount or amounts of loss, damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by the Corporation from time to time shall be final and binding on us.
3. We, the said Bank, further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Contract and till all the dues of the Corporation under the said contract or by virtue of any of the terms and conditions governing the said Contract have been fully paid and its claims satisfied or discharged and till------certified that the terms and conditions of the
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006 said contract have been fully and properly carried out by the said Contractor and accordingly discharges this Guarantee subject, however, that the Corporation shall have no claim under this Guarantee after------years, from the date of expiry of the Defects Liability Period as provided in the said contract or from the date of cancellation of the said Contract, as the case may be, unless a notice of the claim under this Guarantee has been served on the said Bank before the expiry of the said period of ------years in which case the same shall be enforceable against the said Bank notwithstanding the fact, that the same is enforced after the expiry of the said period of ------years.
4. The Corporation shall have the fullest liberty without effecting in any way the liability of the said Bank under this Guarantee or Indemnity, from time to time, to vary any of the terms and conditions of the said Contract or to extend time of performance by the said Contractor or to postpone for any time and from time to time any of the powers exercisable by it against the said Contractor and either to enforce or forebear from enforcing any of the terms and conditions governing the said contract or securities available to Corporation and the said Bank shall not be released from its liability under these presents by any exercise by the Corporation of the liberty with reference to the matters aforesaid or by reasons of time being given to the said Contractor or any other forbearance, act or omission on the part of the Corporation or any indulgence by the Corporation to the said Contractor or of any other matter or thing whatsoever which under the law relating to sureties would but for this provision have the effect of so releasing the said Bank from its such liability.
5. It shall not be necessary for the Corporation to proceed against the said Contractor before proceeding against the said Bank and the Guarantee herein contained shall be enforceable against the said Bank, notwithstanding any security which the Corporation may have obtained or obtain from the Contractor shall, at the time when proceedings are taken against the said Bank hereunder, be outstanding or unrealised.
6. We, the said Bank, lastly undertake not to revoke this Guarantee during its currency except with the previous consent of the Corporation in writing and agree that any change in the constitution of the said Contractor or the said Bank shall not discharge our liability hereunder. If any further extension of this Guarantee is required the same shall be extended to such required periods on receiving instruction from M/s.______on whose behalf this guarantee is issued.
In the presence of: For and on behalf of the Bank Witness------Bank's common seal.
The above Guarantee is accepted by Corporation.
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006
For and on behalf of Corporation Signature------Name and Designation------Date------
Registered & Corporate Office: Shakti Sadan, Shanan, Shimla (HP)-171006