Guidelines for Non-Scheduled Flight`s Coordination during Olympics & Paralympics in Tokyo(2020S)
Civil Aviation Bureau Ministry of Land, Infrastructure, Transport and Tourism Japan July 2019
※TokyoOlympicswilltakeplacebetween24July(Friday)-9August(Sunday)2020, ※TokyoParalympicswillbeheldbetween25August(Tuesday)-6September(Sunday)2020.
Ministry of Land, Infrastructure, Transport and Tourism 1. Summary for Non-Scheduled Flight`s Coordination in 2020S
・Sixairportsbelowaretemporarilytreatedas“Level3Airport”duringJul-Sep2020. ・“SpecialCoordinationPeriod”issetduringDec2019-Feb2020inordertocoordinatenon-scheduled flightsflyingin“DemandConcentratedPeriod(17Jul–13Sep)”. ・Forearliertreatment,“Pre-SpecialCoordinationPeriod”opensforSDJandNGOduringAug-Sep2019.
2020 Airport Name Special Note 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12
S19 W19 S20 W20
Historic (9/9) Agreed Historic (9/26) Initial Submission
SAL (10/3)
Slot Conference (10/31)
Slot Return Deadline (11/12-15) (12/15) (3/29) Start of Season
Narita (NRT) Early Early Demand Official Point of Coordin S20 Coordin Concentrated S20 Entry and Departure ation ation Period Haneda (HND) (7/17 - 9/13)
Ibaraki (IBR) Civil/Self Defence Force Special Coordination Period (Dec to Chitose (CTS) End-Jan)
Official Point of Ad-Hoc Entry and Departure Coordination Sendai (SDJ) Pre-Special Coordination Period (early Aug to Chubu (NGO) late Sep) １ 2-1. Temporary Change of Level (Outline)
Airport Name IATA Code Airport Level Airport Name IATA Code Airport Level New Chitose CTS 2 New Chitose CTS 2→3 Sendai SDJ 1→3 Narita NRT 3 AccordingtoWSG6.6(Temporary Narita NRT 3 Haneda HND 3 ChangeofLevel),threenewairports Haneda HND 3 Chubu NGO 2 willbetemporarilydesignatedas Kansai KIX 2 Level3in2020S. Chubu NGO 2→3 Fukuoka FUK 3 Kansai KIX 2 Fukuoka FUK 3
※The“OfficialPortsofEntry”areplannedtobeCTS,SDJ,HND,andNRTforOlympics,andHNDandNRTforParalympicsin2020. ２ ※TheseairportsaredesignatedbyJapaneseGovernmenttoreceiveofficiallygamesstakeholderssuchasthestatesguests,theOlympic CommitteeMembersandathletesetc.Fastlane,welcomereceptiondesksandspecialsecurityserviceswillbeprovidedattheseairports. 2-2. Temporary Change of Level (Detail)
l ForTokyoOlympicsandParalympicsGames,threeairportswillbedesignatedasLevel3fortheperiodfrom1July to30Septemberin2020SaccordingtoWSG6.6(TemporaryChangeofLevel).ThethreeairportsareNewChitose Airport(CTS),SendaiAirport(SDJ)andChubuAirport(NGO).Inaddition,IbarakiAirport(IBR)willbeusedasTokyo MetropolitanAirportfortheproximitytodowntownTokyo.Briefoutlineofeachairportisasfollows.
Ø NewChitoseAirport(CTS)(L2→L3): Ø NewChitoseAirportlocatednorthofTokyowithadistanceof820KmcurrentlyasLevel2willbedesignated asLevel3.TheairportspecificationcanbefoundatJSCwebsite.
Ø SendaiAirport(SDJ)(L1→L3): Ø SendaiAirportlocatednortheastofTokyowithadistanceof300KmwillbedesignatedasLevel3.Theairport hastworunways;mainrunwayis3,000m(09/27)andcrosswindrunwayis1,200m(12/30).Thereare14 parkingspots;6arefixedspotsand8areopenspots(small).
Ø ChubuAirport(NGO)(L2→L3): Ø ChubuAirportlocatedwestofTokyowithadistanceof280KmcurrentlyasLevel2willbedesignatedasLevel 3.TheairportspecificationcanbefoundatJSCwebsite.
l IbarakiAirport(IBR): Ø IbarakiAirportlocatednortheastofTokyowithadistanceof80KmwillbeusedduringOlympicsand ParalympicsGames.TheairportiscommonlyusedbyCivilAviationBureau(JCAB)andJapanAirSelf DefenseForce(JASDF).Theairporthascloseparallelrunways;oneis2,700m(03R/21L)forJASDFuseand theotheris2,700m(03L/21R)forJCABuse.Thereare8parkingspots,3arefixedspotsand5areopenspot (small)forJCABuse.
３ New ChitoseAirport (CTS)
Japan Air Self Defense Force (JASDF)
Int Termin al
Dom A-runway (01L/19R) Termina 3,000m l
2017 Aircraft Air Movements Passengers B-runway (01R/19L) International 18,620 3,290,366 3,000m Domestic 132,000 19,428,246 Total 150,620 22,718,612 ４ Sendai Airport (SDJ)
B-runway (09/27) 3,000m
Dom Int 2017 Termina Termin Aircraft Air A-runway (12/30) l al Movements Passengers International 2,194 270,124 1,200m Domestic 49,342 3,100,369 Total 51,536 3,370,493
５ Chubu Airport (NGO)
Dom Int Termina Termin l al
2017 Runway (18/36) Aircraft Air 3,500m Movements Passengers International 38,992 5,509,701 Domestic 62,300 5,936,543 Total 101,292 11,446,244 ６ Ibaraki Airport (IBR)
Dom+ Int Terminal B-runway (03L/21R) 2,700m
A-runway (03R/21L) 2,700m
2017 Aircraft Air Movements Passengers Japan Air Self Defense International 662 105,130 Force (JASDF) Domestic 4,688 550,538 Total 5,350 655,668
７ 3. “Special Coordination Period” and “Pre-Special Coordination Period”
l Pre-SpecialCoordination: Ø “Pre-SpecialCoordination”startswellbeforetheinitialsubmissionof2020Summer.The submissionofNon-ScheduledFlightswillbeacceptedfrom1st Augustto20th September 2019.However,theapplicationwillbelimitedtoSpeciallyDesignatedAirports.
Ø SpeciallyDesignatedAirportsareSendai(SDJ)andChubu(NGO).
Ø Answertotherequestisexpectedtoarrivein30th September.Notethattheanswermay reserveafuturetimechangewithintheday,inordertorespondtoScheduled-Flight`stime change.
l SpecialCoordination: Ø “SpecialCoordination”willstartafterIATASC144from1st December2019to10th February 2020.ThesubmissionofNon-ScheduledFlightsforbothTokyoMetropolitanAirportsand SpeciallyDesignatedAirportscanbemadeduringthisperiod.
Ø TokyoMetropolitanAirportsareNarita(NRT),Haneda(HND)andIbaraki(IBR).Specially DesignatedAirportsareSendai(SDJ)andChubu(NGO)plusChitose(CTS).
Ø Answertotherequestisexpectedtoarrivein28th February.
８ 4. Special Coordination Office for Non-Scheduled Flights
(1) Non- (Special Coordination Office) Scheduled (Non-Scheduled) Flights All JCAB Tokyo Airport Office JCAB Narita Airport Office Airlines (Haneda) (Narita)
Chitose Sendai Ibaraki Chubu (CTS) (SDJ) (IBR) (NGO)
l SpecialCoordinationOfficeforNon-ScheduledFlightswillbesetupatJCABTokyoAirportOffice(Haneda)andthisoffice willcollaboratewithotherJCABAirportOffices.
l TheapplicationforNon-ScheduledFlightsfromJulytoSeptembershouldbesenttoSpecialCoordinationOffice.The specialapplicationform(sampleform)isshowninthenextslide.
(2) Scheduled (Scheduled) Flights Japan Schedule Coordination Haneda Narita Chitose (JSC) (HND) (NRT) (CTS) All Airlines (Scheduled) Sendai Chubu (SDJ) (NGO)
l InitialSubmissionof2020SforHaneda(HND),Narita(NRT)andChitose(CTS)shouldbesenttoJapanSchedule Coordination(JSC)asusual.
l InitialSubmissionof2020SforSendai(SDJ)andChubu(NGO)shouldbesenttoeachJCABAirportOfficeasusual. ９ Application Form(sample)
ファイル目／ 全ファイル数 （文書番号） Page All Page Document Number （申請日） Submitted on (yyyy/mm/dd) 東京オリンピック・パラリンピック期間 不定期便運航計画書 Application Form for Non-scheduled flight during Tokyo Olympics and Paralympics （ 特別調整 ／ 随時調整 ） Special Coordination ／ Ad-Hoc Coordination オリンピック・パラリンピック関係発着調整対策本部⻑ 殿 住所 〒 空港名（ICAO） Address ICAO Airport Code
氏名または名称 Name 電話番号 FAX番号 Telephone Facsimile 担当 A/Lコード（ICAO） Contact Person name ICAO Airline Code
新 規 計 画 現 ⾏ 計 画 Request Schedule Current Schedule 備 考 Annotation 種別 線 調整 接続便情報 時刻 線 調整 (VIP区分、VIP対象者、ﾊﾝﾄﾞﾘﾝｸﾞ会社） 時刻 Action 運 航 日 発着 型式 発 着 地 Connecting Flight 運 航 日 発着 型式 発 着 地 (VIP Category, Persons eligible for VIP, Code 曜日 航空機識別 区分 目的 ｽﾎﾟｯﾄ 曜日 航空機識別 (JST) 区分 目的 ｽﾎﾟｯﾄ Date of Operation Arrival or Aircraft Origin or (JST) Date of Operation Arrival or Aircraft Origin or Ground handling agent) Weekdays Flight Number SPOT Weekdays Flight Number SPOT Departure Int'l/ Purpose Departure Time Int'l/ Purpose (yyyy/mm/dd) Type Destination Time (JST) 運 航 日 航空機識別 (yyyy/mm/dd) Type Destination Dom. of Flight (JST) Dom. of Flight Date of Operation Flight Number
JCAB使用欄 For JCAB Use Only 航空機所有者名︓ 割当結果 For JCAB Use Only A/C Owner name 受付日 処理番号 担当者 空港使用計画書 航空機所有者国籍︓ 回答日 担当者 A/C Owner nationality スロット (Nﾁｬｰﾄ) スポット 受付日 担当者 運 航 者 名 ︓ Operator name 運航者国籍︓ Operator nationality □ 割当可 □ 割当不可 １０ Send this application form to → [email protected] (from August 1st 2019) 5-1. Basic Rule for the Coordination
Classification of Non-Scheduled Flights & Time Period
1.ClassificationofTimePeriod l JCABcontrolsslotsof 6 airportsfromJulytoSeptember,dividingtheperiodintofollowingthree categories.Thethreemonthswillbeclassifiedinaccordancewiththedemandpredicted.
Ø DemandConcentratedPeriod: Between17Julyand13September.
Ø DemandPeakPeriod: 21to25Julyand8to10August. Ø 22to26Augustand5to7September Fromthreedayspriortotheopeningceremoniestothefollowingdayofeachceremony. Plus,thedaysofclosingceremoniesandonedaybeforeandafterthedays.
Ø Others:Otherperiodinthethreemonths; 1–16July&14–30September.
2.ClassificationofNon-ScheduledFlights l Non-ScheduledFlightswillbeclassifiedintofollowingcategories.Thepriorityfollowstheorderbelow.
Ø V1-V3 • InternationalOlympicCommittee(IOC)definesgamesstakeholdersinthreelevels,V1,V2, andV3(Refertopage13forthedefinitionofV1,V2,andV3). • PriorityisgiventoV1,V2andV3inthisorder.
Ø Others(OrdinaryNon-ScheduledFlights) • OtherNon-ScheduledFlightsarecoordinatedinafairwayonanequalfootingasusual. １１ 3.ScheduledFlightspreviouslyallocatedintheIATAprocesswillhaveapriorityoverNon-ScheduledFlights. 5-2. Basic Rule for the Coordination
Tokyo Metropolitan Airports l HanedaAirport(HND): Ø Pre-SpecialCoordinationisnotapplied. Ø ForSpecialCoordination,therequestsforV1onlywillbeacceptedinDemandPeakPeriodandthe requestsforV1andV2onlywillbeacceptedinDemandConcentratedPeriod. Ø Themaximumparkingtimeis3hours.Ifitrequiresmorestaytime,thenitwillbedivertedtootherairports.
l NaritaAirport(NRT): Ø Pre-SpecialCoordinationisnotapplied. Ø ForSpecialCoordination,therequestsforVIP(V1-V3andspecifiedsimilitudesbytheJapaneseauthority. Thesameshallapplyhereinafter.)onlywillbeacceptedinDemandPeakPeriod. Ø Themaximumparkingtimeis3hours.Ifitrequiresmorestaytime,thenitwillbedivertedtootherairports.
l IbarakiAirport(IBR): Ø Pre-SpecialCoordinationisnotapplied. Ø ForSpecialCoordination,therequestsforVIPonlywillbeacceptedinDemandPeakPeriod. Ø Themaximumparkingtimeis3hours.Ifitrequiresmorestaytime,thenitwillbedivertedtootherairports.
Specially Designated Airports l Sendai (SDJ) and Chubu (NGO) Airports: Ø ForPre-SpecialCoordinationandSpecialCoordination,alltypesofNon-ScheduledFlightswillbeaccepted.
l Chitose (CTS) Airport: Ø Pre-Special Coordination is not applied. Ø ForSpecialCoordination,alltypesofNon-ScheduledFlightswillbeaccepted. １２ 5-3. Definition of V1, V2 and V3
Level 1 Level 2 Level 3 ■Eligibility ■Eligibility ■Eligibility
Olympic 254 people Olympic 2,098 people Olympic 61,956 people Paralympic 76 people Paralympic 1,362 people Paralympic 18,343 people V1 V2 V3 ①IOC President ①IOC Members ①Athletes and Team Officials ②IOC Honorary President ②IOC Members of Honour ②Technical Officials ③IOC Member who regarded as Head of State ③IOC Honorary Members ③Broadcast ④Media ④Sovereign or Head of State ④Chairman of the IOC Ethics Commission ⑤IOC Commission Members, Staff, Advisors, ⑤Head of Government ⑤IOC Directors Consultants, Agents and Guests ⑥Children of the above under 18 ⑥Future OCOG and Bid Cities delegations ➆IOC Honouredguests ⑦Members and Guests of recognized ⑧Presidents & Secretary Generals of IFs on organizations and federations Summer Games ⑧TOP Senior Executives and Guests, Olympic ➈ASOIF President & Secretary General Project Leaders, Senior Technical Operations Staff, ➉Presidents and Secretary Generals of NOCs Media Relations, Marketing Partner Workforce ⑪Sports Ministers of NOC ⑨Other prominent Government representatives ⑫President & Director General of Host OCOG ⑩Other approved Games Clients (approved by ⑬Mayer of Host city IOC) ⑭Chairman& CEOs of Top ProgrammePartners
Source: The Tokyo Organizing Committee of the Olympics １３ 13 6. Other points
After Special Coordination Period After Special Coordination Period, Non-Scheduled Flight`s requests for the six airports are accepted at Special Coordination Office if the airport is still available. Requests arrived before 20th of each month are replied by the end of the month. During Jul-Sep, ad-hoc coordination takes place.
DemandConcentrated Period Peak Period (ExceptPeak Period)
Tokyo Metropolitan Acceptable Acceptable Airports (Access to HND will be limited)
Specially Designated Acceptable Acceptable Airports
Scheduled Flight`s and Non-Scheduled Flight`s coordination in other period in 2020 S. Requests for Scheduled Flight`s and Non-Scheduled Flight`s coordination in other period in 2020S should be submitted as usual. (NRT, HND, CTS ⇒JSC, NGO, IBR, SDJ⇒Each airport)
１４