Revised May 2009 Na tional Olympic Committee (NOC) Vancouver Organizing Committee for the 2010 Olympic and Paralympic Customs and Freight Guide Winter Games (VANOC) Vancouver 2010 Olympic Winter Games
LIST OF AMENDMENTS
Section Revision Date 3 Remission Order Full legal text hyperlink changed May 22, 2009 Vancouver Olympic Centre change of 5.4 Shipping Addresses May 22, 2009 address 5.6 Notifying VANOC Clarification that notification should not be May 22, 2009 Logistics confused with scheduling of deliveries 6 Customs Information Visitors to Canada web address changed May 22, 2009 6.6 Customs Documentation Canada Customs Invoice hyperlink changed May 22, 2009 6.7 Free Trade Agreements Colombia added May 22, 2009 6.9 Temporary Importations Special authority numbers added May 22, 2009 6.10.3 Provincial Sales Tax Rate corrected May 22, 2009 Clarification that coaches should not complete the Non-Resident Firearm 8.2 Biathlon Rifles May 22, 2009 Declaration on behalf of athletes and form hyperlink changed Phytosanitary certificates from China will no 8.11 Wood Packaging May 22, 2009 longer be accepted 9.3 Export Declaration Guide for exporters web address changed May 22, 2009 10 Contact Information CBSA and Pacific Group contact info added May 22, 2009
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TABLE OF CONTENTS
1. About this Guide ...... 5 1.1 About VANOC ...... 5 1.1.1 Our Mission...... 5 1.1.2 Our Vision...... 5 1.1.3 Our Values...... 5 1.2 About VANOC Logistics...... 6 1.2.1 Logistics Model ...... 6 1.2.2 Roles and Responsibilities ...... 6 1.2.3 Sustainability...... 6 2. Key Partners ...... 7 2.1 Canada Border Services Agency (CBSA)...... 7 2.2 Canadian Food Inspection Agency (CFIA)...... 7 2.3 Official Airline...... 8 2.4 Official Rail Freight Services Provider...... 8 2.5 Official Courier Services Supplier ...... 8 2.6 Designated Customs Broker and Freight Forwarder ...... 9 3. Duty and Tax Remission Order ...... 10 4. Quick Reference Shipping Guidelines ...... 11 5. Freight Forwarding Policies and Procedures ...... 13 5.1 Customs Brokerage and Freight Forwarding Services...... 13 5.2 Shipping Instructions ...... 14 5.3 Shipping Deadlines...... 15 5.4 Shipping Addresses...... 15 5.4.1 Olympic Villages ...... 15 5.4.2 Non-Competition Venues...... 16 5.4.3 Competition Venues...... 16 5.5 Freight Insurance...... 17 5.6 Notifying VANOC Logistics of Inbound Freight...... 17 6. Customs Information ...... 18 6.1 Business Number ...... 18 6.2 Advance Commercial Information (ACI)...... 18 6.3 Be Aware and Declare...... 19 6.4 Marking of Imported Goods ...... 19 6.5 Labelling Requirements...... 19 6.6 Customs Documentation ...... 20 6.7 Free Trade Agreements...... 21 6.8 Import and Export Permits ...... 21 6.9 Temporary Importations...... 22 6.9.1 B3 Customs Coding Form...... 22 6.9.2 E29B Temporary Admission Permit ...... 22 6.9.3 ATA Carnet...... 23 6.10 Commercial Importations...... 24 6.10.1 Customs Duties ...... 24 6.10.2 Goods and Services Tax (GST) ...... 24
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6.10.3 Provincial Sales Tax (PST) ...... 24 6.11 Courier Clearances...... 25 6.12 Customs Examinations...... 26 6.12.1 Olympic Brand Protection ...... 26 6.13 Administrative Monetary Penalty System (AMPS) ...... 27 6.14 Customs Records...... 27 7. Deliveries to Venues ...... 28 7.1 Load-In Period...... 28 7.2 Inter-Venue Transfers...... 28 7.3 Storage Space at Olympic Villages...... 29 7.4 Olympic Games Operational Period...... 29 7.4.1 Keys to the Gate ...... 30 7.4.2 Master Delivery Schedule (MDS) ...... 30 7.4.3 Driver and Passenger Accreditation...... 31 7.4.4 Vehicle Access and Parking Permit Scheme (VAPPS) ...... 31 7.4.5 Vehicle Screening...... 32 7.5 Load-Out Period ...... 33 8. Commodity-Specific Information ...... 34 8.1 Alcoholic Beverages ...... 34 8.1.1 Alcoholic Beverages Accompanying Travellers...... 34 8.1.2 Prohibited Mail ...... 34 8.1.3 British Columbia’s Liquor Laws ...... 34 8.2 Biathlon Rifles and Ammunition ...... 35 8.3 Currency and Monetary Instruments...... 36 8.4 Endangered Species ...... 36 8.5 Food, Plants and Animals...... 37 8.6 Gifts and Awards ...... 37 8.7 Medical Devices and Pharmaceutical Products ...... 37 8.8 Prohibited Goods...... 39 8.8.1 Anti-Doping...... 39 8.9 Tobacco Products...... 39 8.10 Wireless Telecommunications Equipment ...... 40 8.11 Wood Packaging Materials ...... 40 9. Export Procedures ...... 41 9.1 Acquittal of Temporary Imports...... 41 9.2 Proof of Export...... 41 9.3 Export Declaration ...... 41 10. Contact Information ...... 42 10.1 VANOC Logistics...... 42 10.2 Canada Border Services Agency...... 42 10.3 Pacific Group...... 42 11. Glossary ...... 43 12. Map ...... 46
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1. About this Guide
The Vancouver 2010 NOC Customs and Freight Guide provides important information to assist National Olympic Committees (NOCs) in bringing equipment and supplies to and from Canada for the Vancouver 2010 Olympic Winter Games. This guide outlines relevant customs regulations, and freight policies and procedures.
If you are reading a printed copy of this guide, please note that some website addresses are only visible in the electronic version of the guide.
Should any changes to this guide be required, a notice will be sent by e-mail. A list of any amendments will be inserted at the beginning of the guide and will be posted on SNOW (VANOC’s extranet for NOCs). For the most recent version, please log on to SNOW at: http://snow.vancouver2010.com .
1.1 About VANOC
The Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) was established on September 30, 2003 as a not-for-profit private company under the Canada Corporations Act . The Committee’s mandate is to support and promote the development of sport in Canada by planning, organizing, financing and staging the 2010 Olympic and Paralympic Winter Games.
VANOC is guided by a 20-member board of directors nominated by the Government of Canada, the Province of British Columbia, the City of Vancouver, the Resort Municipality of Whistler, the Canadian Olympic Committee, the Canadian Paralympic Committee and local First Nations.
1.1.1 Our Mission
The Vancouver 2010 mission is to touch the soul of the nation and inspire the world by creating and delivering an extraordinary Olympic and Paralympic experience with lasting legacies.
1.1.2 Our Vision
The vision is to build a stronger Canada whose spirit is raised by its passion for sport, culture and sustainability .
1.1.3 Our Values
Team Fair play, respect, compassion, accountability and inclusion
Trust Integrity, honesty, respect, fairness and compassion
Excellence Recognition, compassion and accountability
Sustainability Financial, economic, social and environmental sustainability
Creativity Innovation, flexibility and adaptability
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1.2 About VANOC Logistics
1.2.1 Logistics Model
The VANOC Logistics service model is based on a centralized in-house team of professionals with limited outsourcing. While customs brokerage and freight forwarding services are outsourced, these activities are coordinated and managed by a group within VANOC Logistics.
1.2.2 Roles and Responsibilities
The primary role of the Logistics function is to ensure the equipment and supplies required to plan and execute the 2010 Winter Games are identified, received, stored, delivered, recovered and disposed of in the most efficient and effective means, in the proper quantities, at the best all-in cost, and at the required time.
1.2.3 Sustainability
To VANOC, sustainability includes managing the environmental impacts and opportunities of the Games in order to produce lasting benefits, locally and globally. VANOC is committed to effective policies that ensure sustainable practices in its logistics activities.
Innovation leading to improvements in long-term environmental outcomes is encouraged and considered. VANOC is committed to using procurement opportunities to enhance its sustainability objectives, and encourages participating organizations to employ similar strategies.
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2. Key Partners
The Organizing Committee wishes to acknowledge the support of our partners and sponsors. Their belief in the spirit of the Olympic Movement allows VANOC to pursue its goal of hosting an extraordinary 2010 Winter Games.
2.1 Canada Border Services Agency (CBSA)
The Canada Border Services Agency is part of the Public Safety Portfolio created in 2003 to protect Canadians and maintain a peaceful and safe society. The CBSA is responsible for providing integrated border services that support national security and public safety priorities, and facilitate the free flow of persons and goods.
CBSA is able to achieve its mandate through its workforce of approximately 13,000 employees working at 1,200 points across Canada, including airports, rail sites, land border crossings and seaports.
Border Services Officers administer more than 90 acts, regulations and international agreements, many on behalf of other federal departments and agencies, the provinces and the territories.
The CBSA has an Olympic project team dedicated to ensuring that travellers and goods coming to Canada for the 2010 Winter Games will not face unnecessary delays at our border, while protecting the safety and security of visitors and Canadians.
For more information on CBSA services, please visit www.cbsa.gc.ca .
2.2 Canadian Food Inspection Agency (CFIA)
The Canadian Food Inspection Agency is the Government of Canada’s key science-based regulator for food safety, plant protection and animal health. The CFIA verifies that imports of food, plants and animals meet Canadian requirements.
Products that may be subject to inspection range from agricultural inputs, such as seeds, feeds and fertilizers to fresh foods — including meat, fish, eggs, dairy products, fruit and vegetables — and prepared and packaged foods.
For more information on CFIA programs, please visit www.inspection.gc.ca .
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2.3 Official Airline
Air Canada is the official airline of the Vancouver 2010 Olympic and Paralympic Winter Games. The carrier provides passenger and cargo air transportation services for Games participants and their supporters.
Air Canada is Canada's largest full-service airline and the main provider of scheduled passenger services within Canada, between Canada and the United States, and on international routes to and from Canada. Together with their regional partner Jazz, Air Canada serves over 33 million customers annually and provides direct passenger service to over 170 airports on five continents. Air Canada is a founding member of Star Alliance™, the world's most comprehensive air transportation network.
For more information, please visit www.aircanada.com .
2.4 Official Rail Freight Services Provider
Canadian Pacific (CP) is the official rail freight services provider of the 2010 Winter Games. CP is committed to move equipment and supplies to Vancouver for the 2010 Winter Games through innovative logistics and transportation solutions.
Canadian Pacific, through the ingenuity of its employees located across Canada and in the United States, remains committed to being the safest, most fluid railway in North America. Its people are key to delivering innovative transportation solutions to its customers and to ensuring the safe operation of its trains through the more than 900 communities where it operates. The company’s combined ingenuity makes CP a better place to work, rail a better way to ship and North America a better place to live.
For more information, please visit www.cpr.ca .
2.5 Official Courier Services Supplier
Purolator Courier Ltd. provides courier and distribution services to support the day-to-day operations leading up to and during the 2010 Winter Games, including working with VANOC to provide services for the Olympic Villages and Media Centres. Purolator is responsible for the pick up and delivery of all VANOC documentation and courier packages.
As Canada’s largest courier, Purolator has an extensive national network and supporting infrastructure. Through its partners, Purolator delivers to more than 35,000 destinations in the United States and more than 220 countries worldwide.
For more information, please visit www.purolator.com .
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2.6 Designated Customs Broker and Freight Forwarder
VANOC has appointed the Pacific Group of Companies as its designated customs broker and freight forwarder. The Pacific Group has agreed to extend preferred pricing to any Olympic Family member who chooses to use their services.
The Pacific Group has been in business for more than 50 years and is the largest customs broker in Western Canada. Several hundred people are employed at its offices in Vancouver and Whistler. Customs brokerage and freight forwarding services are coordinated between two companies within the group.
Pacific Customs Brokers Ltd. (PCB) is VANOC’s designated customs broker. PCB exchanges data electronically with the CBSA and is an active member of the Canadian Society of Customs Brokers. For more information, please visit www.pcb.ca .
Pacific Overseas Forwarding Inc. is VANOC’s designated freight forwarder. Pacific Overseas provides worldwide freight solutions by air, ocean and ground. In every country, agents are familiar with shipping and regulatory requirements. Pacific Overseas has extensive experience in handling urgent and complex freight. To learn more, please visit www.pacificoverseas.ca .
During the Games, the Pacific Group will have accredited staff and representatives at the Olympic Village Vancouver, Olympic Village Whistler and the Main Media Centre. The Pacific Group will work closely with VANOC Logistics to provide integrated customs clearance and delivery to venues of Games-related freight.
The Pacific Group will have additional staff available at a reasonable cost during the load-out period to assist with packing, labelling, shrink-wrapping and export documentation. The Pacific Group will have packing materials available on site for purchase at affordable rates.
The Pacific Group has set up a secure website for NOCs. The website includes information on special rates for Olympic Family, requirements for importing goods into Canada, and how to establish an account with the Pacific Group. To access this website, please visit the Pacific Group at: www.pcb.ca/shipto2010 (password: shipto2010).
The Pacific Group has staff available 24 hours a days, seven days a week at +1 604 542 6644 (collect calls accepted) or e-mail: [email protected] .
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3. Duty and Tax Remission Order
The Government of Canada has enacted a remission order to waive duties and taxes on equipment and supplies imported temporarily for use in connection with the 2010 Winter Games. The 2010 Olympic and Paralympic Winter Games Remission Order applies to the Olympic Family and authorized importers (see Glossary for definitions).
To qualify for the benefits of the remission order, the following key criteria must be met:
imported by an authorized importer
for use exclusively in connection with the Games
imported temporarily, that is
o imported during the period from January 1, 2008 to March 21, 2010, and
o exported on or before December 31, 2010.
Full or partial relief from the Goods and Services Tax (GST) is based on the GST status of the authorized importer. National Olympic Committees, as non-resident non-registrants, are entitled to full GST relief on goods qualifying for the remission order.
GST registrants, however, must pay the tax on a proportional basis for each month the goods remain in Canada. Regardless, GST registrants may claim input tax credits to recover all GST paid on imported goods. See section 6.10.2 for more information on the GST.
A legacy clause provides duty and tax relief on qualifying athletic equipment and ancillary goods when imported by VANOC or an official sponsor and donated to certain not-for-profit sport or charitable organizations.
Alcoholic beverages and tobacco products have substantial duties and taxes and are excluded from the benefits of the remission order. For more information on alcoholic beverages, see section 8.1. For more information on tobacco products, see section 8.9.
The full legal text of the 2010 Olympic and Paralympic Winter Games Remission Order is published in the Canada Gazette at www.canadagazette.gc.ca .
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4. Quick Reference Shipping Guidelines
The following steps are designed to ensure the delivery of Games-related goods occurs in the most efficient and cost effective means, at the required time.
Step 1: Local Customs Authorities Before shipping, check with your local customs authorities regarding any export requirements and for information on returning goods to your own country.
Step 2: Customs Brokerage and Freight Forwarding Services As far in advance as possible, select a customs broker and freight forwarder of your choice to arrange transportation and customs clearance of Games-related goods. See section 2.6 for information on VANOC’s designated customs broker and freight forwarder or visit www.cscb.ca and www.ciffa.com .
Step 3: Business Number A business number is required to clear your goods with the Canada Border Services Agency. This number is obtained from the Canada Revenue Agency. Your customs broker can apply for a business number on your behalf. See section 6.1 for more information.
Step 4: Commodity-Specific Information Consult your customs broker before shipping goods such as alcoholic beverages, biathlon rifles and ammunition, food, plants and animals, medical devices and pharmaceutical products as restrictions may apply. See section 8 of this guide for commodity-specific information.
Step 5: Marking and Labelling Verify whether your goods require marking for country of origin or have any special labelling requirements. See sections 6.4 and 6.5 or consult your customs broker for more information.
Step 6: Customs Documentation As far in advance as possible, complete a detailed and accurate list of the goods to be shipped. With the assistance of your customs broker, complete a commercial invoice or Canada customs invoice to document your goods. See section 6.6 for details.
Step 7: Packaging Goods should be packed properly to reduce the risk of damage or loss while considering sustainability in the selection of packaging materials. Any wood packaging materials must conform to the International Plant Protection Convention (IPPC). See section 8.11 for details.
Step 8: Booking Freight Contact your freight forwarder well in advance to ensure CBSA requirements for advance cargo notification can be met while arranging for your shipment to arrive on time. See section 5.3 for shipping deadlines and section 6.2 on advance commercial information.
Step 9: Notifying VANOC Logistics Inform your freight forwarder to notify VANOC Logistics of inbound freight as per section 5.6 of this guide to ensure efficient scheduling of deliveries to Olympic venues.
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Step 10: Export Procedures Goods imported temporarily (on an E29B temporary admission permit or ATA carnet) must be reported to CBSA prior to export. Goods imported temporarily under the remission order require sufficient proof of export. Commercial goods over $2,000 CAD may require an export declaration. For details on export procedures, see section 9.
These guidelines are provided for ease of reference only. Please review the relevant sections of this guide for more specific information on shipping Games-related goods to and from Vancouver and Whistler for the 2010 Olympic Winter Games.
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5. Freight Forwarding Policies and Procedures
5.1 Customs Brokerage and Freight Forwarding Services
To avoid any unnecessary delays, a customs broker and freight forwarder should be selected as far in advance as possible. National Olympic Committees may use the services of a customs broker and freight forwarder of their choice.
In Canada, customs brokers are licensed to transact business with the CBSA on behalf of the importer. Customs brokers must obtain written authorization or a general agency agreement from the importer.
VANOC recommends the Pacific Group of Companies for your customs and freight needs. The Pacific Group is ready to assist NOCs in the preparation of customs and freight documents, including the application for a business number. The Pacific Group has constructed a logistical support network specific to the unique needs of National Olympic Committees.
All transportation requests should be sent to the Pacific Group’s central communications team. A local agent will be assigned to arrange the pick up of the freight from your door. Central communications with the Pacific Group will ensure a high level of customer service, proper handling and preferred pricing for Games-related goods.
NOCs wishing to use the services of the Pacific Group are encouraged to contact them by e- mail: [email protected] .
E-mail is requested as the first point of contact in order to create a record of the request. The Pacific Group will respond to e-mail messages within 12 hours for non-urgent requests or within 2 hours for urgent requests.
To phone the Pacific Group at no charge, place a collect call through your local telephone operator to: +1 604 542 6644.
Staff are available to answer your call 24 hours a day, seven days a week. The Pacific Group will facilitate initial translation services upon request at no charge. Senior management are also available to receive calls, as required.
Pacific Group fax: +1 604 538 1530
Pacific Group websites: www.pcb.ca and www.pacificoverseas.ca
For general information on Canadian customs brokers, visit www.cscb.ca . For general information on Canadian freight forwarders, visit www.ciffa.com .
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5.2 Shipping Instructions
NOCs are responsible for arranging their own freight. The Pacific Group has agreed to extend preferred pricing to any Olympic Family member who chooses to use their services. The Pacific Group can arrange the proper routing and timely customs clearance of your freight. The Pacific Group will have access and accreditation to all venues.
The air waybill or ocean bill of lading should indicate Vancouver as the port of final destination and customs clearance.
VANOC will provide the necessary resources to move NOC freight from the point of arrival at each Village to their allocated spaces and, where applicable, from the point of arrival at a competition venue to the storage location inside the venue.
Shipments should be consigned to:
Name of NOC c/o Vancouver 2010 Olympic Winter Games Venue name Shipping address (see section 5.4 below) Vancouver or Whistler, BC Postal Code Canada
All shipments should be clearly labelled with the above information. In addition, labels should include:
contact name of the person responsible for receiving the goods in Vancouver or Whistler
contact person’s telephone number (cell phone or hotel)
contact person’s e-mail address
name of NOC’s designated customs broker and freight forwarder
case/crate number (for example, case 1 of 3, case 2 of 3, case 3 of 3).
A process will be established for courier deliveries to Villages and venues that will not require special shipping instructions other than those noted above.
Participants are encouraged to contact their customs broker and freight forwarder well in advance to make shipping arrangements. To learn more about the services offered by the Pacific Group, e-mail [email protected] .
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5.3 Shipping Deadlines
The Vancouver 2010 Olympic Winter Games run from February 12-28, 2010.
NOCs are strongly encouraged to arrange for all freight to arrive during the load-in period for the destination venue. Contact your freight forwarder for the required lead times.
Venue Load-In Period Olympic Village Vancouver January 4 to 21, 2010 Olympic Village Whistler January 4 to 21, 2010 Main Press Centre January 4 to 24, 2010
Delivery dates to other venues vary and have not been finalized. Shippers should plan on making deliveries to these venues in late January 2010.
Due to operational and security constraints, all freight containers must arrive during the above noted dates. No freight containers will be accepted in the Olympic Villages after the security lockdown period begins.
Contact your freight forwarder well in advance to determine the transit times for your specific shipping needs. Your freight forwarder should be able to provide you with current information on free-time allowances, storage rates and any port congestion or other issues that may affect costs or transit times.
To make arrangements through the Pacific Group, e-mail [email protected] .
5.4 Shipping Addresses
A map showing the locations of official Games venues can be found at the end of this guide.
5.4.1 Olympic Villages
Venue Description Olympic Village Vancouver Olympic Village Vancouver is the accommodation for 2010 Athletes Way athletes and NOC team officials whose sport events are Vancouver, BC V5Y 0A8 based in Vancouver. Olympic Village Whistler Olympic Village Whistler is the accommodation for 2010 Legacy Way athletes and NOC team officials whose sport events are Whistler, BC V0N 2T0 based in Whistler.
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5.4.2 Non-Competition Venues
Venue Description Main Press Centre The Main Press Centre is a working centre for members 2010-999 Canada Place of the press. Vancouver BC V6C 0B8 International Broadcast Centre The International Broadcast Centre is a working centre 2010-1055 Canada Place for broadcasters. Vancouver BC V6C 0C8
5.4.3 Competition Venues
Venue Description Canada Hockey Place Canada Hockey Place is one of two venues for ice 800 Griffiths Way hockey. Vancouver, BC V6B 6G1 Cypress Mountain Top of Cypress Bowl Road Cypress Mountain is the venue for freestyle skiing and Exit 8 off Hwy 1 snowboarding. West Vancouver, BC V7V 3N9 Pacific Coliseum Pacific Coliseum is the venue for figure skating and short 100 North Renfrew Street track speed skating. Vancouver,BC V5K 3N7 Richmond Olympic Oval 6200 River Road Richmond Olympic Oval is the venue for speed skating. Richmond, BC V7C 5G1 UBC Thunderbird Arena UBC Thunderbird Arena is one of two venues for ice 6066 Thunderbird Boulevard hockey. Vancouver, BC V6T 1Z3 Vancouver Olympic Centre 4575 Clancy Loranger Way Vancouver Olympic Centre is the venue for curling. Vancouver, BC V5Y 2M4 Whistler Creekside 2295 Nordic Drive Whistler Creekside is the venue for alpine skiing. Whistler, BC V0N 1B2 Whistler Olympic Park Whistler Olympic Park is the venue for biathlon, cross- 202-1002 Lynham Rd country skiing and ski jumping. Whistler, BC V0N 1B1 The Whistler Sliding Centre The Whistler Sliding Centre is the venue for bobsleigh, TBD skeleton and luge.
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5.5 Freight Insurance
It is the responsibility of each NOC to provide insurance coverage for the entire journey of their goods, including the duration of the 2010 Winter Games. Shippers should ensure they have adequate insurance coverage to include the transportation, storage and return of containers, goods and packaging or packing materials. Storage of equipment and supplies is strictly at the owner’s risk.
Freight insurance may be purchased from VANOC’s designated freight forwarder, the Pacific Group. For more information, please e-mail the Pacific Group at [email protected] .
5.6 Notifying VANOC Logistics of Inbound Freight
In order to ensure the efficient tracking and customs clearance of international freight, VANOC Logistics requests advance notification of all inbound freight shipments of Games-related goods. Shippers, or their freight forwarders, should complete the Inbound Freight Notification Form according to the instructions provided on the form.
VANOC Logistics should be notified as soon as the relevant tracking information is available (such as bill of lading number, container number). Notifying VANOC Logistics of inbound freight should not be confused with the scheduling of deliveries to venues. For information on scheduling of deliveries, see section 7.4.2 Master Delivery Schedule (MDS).
The Microsoft Excel form is posted on the Logistics page of SNOW (http://snow.vancouver2010.com ) and is available upon request by e-mailing [email protected] .
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6. Customs Information
The Canada Border Services Agency publishes several useful guides, including:
Information for Visitors to Canada
Guide to Importing Commercial Goods
In addition to the CBSA’s guides and brochures , the Government of Canada has a 2010 Winter Games website for international visitors: www.canada2010.gc.ca .
6.1 Business Number
Issued by the Canada Revenue Agency, the business number is a common identifier used by multiple government programs in Canada. A business number is required to clear goods, other than your personal effects, with the Canada Border Services Agency. Your customs broker can apply for a business number on your behalf. The number identifies your organization as the importer of record.
The business number has 15 digits: nine numbers to identify the business, plus two letters and four numbers to identify the program and each account. The import/export program is identified by the letters RM. For example, your business number and import/export account should look similar to this:
123456789RM0001
For more information on the business number, consult your customs broker or visit www.businessregistration.gc.ca .
6.2 Advance Commercial Information (ACI)
NOCs will be required to provide detailed shipment information to their freight forwarder well before shipping NOC freight because of Canada’s advance commercial information program. The ACI program allows border services officers to effectively identify potential risks to health, safety and security before the goods arrive in Canada.
Transport carriers and freight forwarders, where applicable, must transmit detailed cargo and conveyance data to the CBSA prior to loading the shipment on the vessel or aircraft. As a result, it is important to finalize as early as possible an accurate list of the goods to be shipped.
For more details on the ACI program, visit www.cbsa.gc.ca/prog/aci-ipec .
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6.3 Be Aware and Declare
Canada has strict rules about what food, plants, animals and related products can be brought into the country. The Government of Canada’s Be Aware and Declare! campaign raises awareness about the key role travellers play in protecting Canada from foreign diseases, viruses and pests (for example, foot-and-mouth disease, avian influenza and emerald ash borer). The campaign is a joint initiative of the Canadian Food Inspection Agency and the Canada Border Services Agency and is designed to make international travellers aware of their obligations under Canadian law to declare all food, plants, animals and related products when entering Canada.
For more information on the campaign, please visit www.beaware.gc.ca . For information on bringing food, plant or animal products to Canada, whether as freight or accompanying goods, please see section 8.5 “Food, Plants and Animals”.
6.4 Marking of Imported Goods
Certain goods when imported into Canada require marking to clearly indicate the country in which the goods were made. The purpose of this is to inform the end user of the country of origin of the goods. The marking needs to be permanent and clearly visible.
Certain goods may be excluded from the marking requirements including goods imported temporarily, used goods, gifts, and goods for charitable purposes that are not intended for sale. However, these exclusions do not apply to goods for external distribution (for example, samples for free distribution).
Failure to mark goods in accordance with the regulations may result in civil or criminal penalties.
For detailed marking requirements, please refer to Customs Memorandum D11-3-1 Marking of Imported Goods on the CBSA website.
6.5 Labelling Requirements
Certain goods have special labelling requirements based on the government department or agency under which they are regulated. For example, Industry Canada’s regulations require that certain product-related information such as fabric content of wearing apparel be shown on a product label. Other goods subject to special labelling requirements include food, pre-packaged consumer products, clothing, textiles, plants and precious metals.
For specifics on labelling requirements covering language, ingredient listings, weights and measures, for example, please refer to the Competition Bureau’s Labelling Assessment Tool. This tool includes worksheets and graphic illustrations explaining Canadian labelling requirements and can be found on the bureau’s website at www.competitionbureau.gc.ca .
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6.6 Customs Documentation
A commercial invoice is the primary document used by the CBSA to determine the value for duty (generally, the price paid) for imported commercial goods. However, temporarily imported goods should be documented on a Canada Customs Invoice (CCI) to provide the CBSA with mandatory information, including:
value and currency
detailed description of the goods
country of origin (where the goods were manufactured or produced)
number of packages and total weight.
The description of the goods is critical to determining the proper tariff classification and risk assessment. This information should include a description in lay terms, generic and trade names, what the goods are used for, what the goods are made of, and where the goods are made.
A blank Canada Customs Invoice is available online at:
www.cbsa.gc.ca/publications/forms-formulaires/ci1.pdf
For more than 11 lines of invoice data, a continuation sheet is available at:
www.cbsa.gc.ca/E/pbg/cf/ci1-1
Alternatively, the Pacific Group offers the Olympic Family a customized Canada Customs Invoice in a convenient Microsoft Excel spreadsheet. The form may be downloaded from the Logistics webpage on SNOW or it may be requested from the Pacific Group by e-mailing [email protected] .
Invoices may be completed in English or French. A properly completed customs declaration is essential in ensuring the timely release and accurate accounting of equipment and supplies for use in connection with the Games.
Field-by-field instructions are available in Appendix A of Customs Memorandum D1-4-1 Canada Customs Invoice Requirements on the CBSA website.
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6.7 Free Trade Agreements
Canada has signed free trade agreements with several countries including Chile, Colombia, Costa Rica, the European Free Trade Association, Israel, Mexico, Peru and the United States. The North American Free Trade Agreement (NAFTA) is the world's largest free trade area.
In order to claim duty free benefits, a valid Certificate of Origin is required. It must be completed and signed by the exporter or producer of the goods.
Goods imported temporarily for use in connection with the 2010 Winter Games do not require a certificate of origin when the duty free provisions of the remission order apply.
Goods intended for sale in Canada may be entitled to duty free benefits under an applicable free trade agreement. Free trade agreements do not affect the collection of the goods and services tax and all customs controls remain in effect.
For more information on free trade agreements, please consult your customs broker or e-mail the Pacific Group at [email protected] .
6.8 Import and Export Permits
Canada’s import and export controls are set out in the Export and Import Permits Act administered by Foreign Affairs and International Trade Canada. Certain trade is monitored or restricted for major strategic or competitive reasons, as well as international security and public safety.
Import permits are required for controlled goods such as ammunition (over 5,000 rounds), steel (over $5,000 CAD) and certain agricultural products (including eggs, milk, wheat and their products).
Export permits are required for goods destined to a country on Canada’s area control list or for certain goods listed on Canada’s export control list.
For detailed information, please consult the Export and Import Controls Bureau (EICB) website at www.international.gc.ca/controls-controles .
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6.9 Temporary Importations
Generally, goods imported temporarily into Canada, as long as they are not intended for sale, lease, or further manufacturing or processing, qualify for customs duty-free entry. Depending on the circumstances, however, the goods and services tax may be fully or partially relieved, or the goods may not be entitled to any GST relief.
Goods imported temporarily may be released and accounted for on a B3 customs coding form, an E29B temporary admission permit or an ATA carnet. Consult your customs broker for the best service option to meet your specific requirements.
6.9.1 B3 Customs Coding Form
The CBSA may authorize the use of the B3 Customs Coding Form to account for goods that qualify for the 2010 Olympic and Paralympic Winter Games Remission Order (see section 3 for details). In this case, customs brokers may use an electronic clearance process, quoting one of the following numbers in the Special Authority field:
08-1766F0001 – no GST relief
08-1766F0002 – partial GST relief, or
08-1766F0003 – full GST relief
Proof of export is required (see section 9.2 for details).
6.9.2 E29B Temporary Admission Permit
In cases where goods do not qualify for the remission order, the CBSA may request a security deposit to ensure the goods are re-exported following the Games. This decision depends on the risk associated with the goods. Goods requiring a security deposit may be documented on an E29B temporary admission permit form. Consult your customs broker who may post the security deposit on your behalf.
The goods must be exported from Canada within the time limit specified on the E29B form (up to 18 months). Prior to exportation, the export documents along with the E29B form must be submitted to the CBSA for acquittal. The CBSA may examine the goods to compare them with those listed on the form.
Should any goods remain in Canada, all relevant import regulations must be met and full duties and taxes must be paid.
For more information on Canadian temporary importation procedures, contact your customs broker or e-mail the Pacific Group at [email protected] .
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6.9.3 ATA Carnet
The Admission Temporaire/Temporary Admission (ATA) carnet is an international customs document for the duty and tax free temporary importation of eligible goods. Issued by Chambers of Commerce and valid for one year, the ATA carnet can be used for unlimited entries and exits between participating countries and Canada. At the time of application, the holder must provide a shipping itinerary of the countries to be visited.
The carnet may be useful for certain Games-related goods that are moving between several international locations. Eligible goods such as sport equipment, audio-visual equipment, computers or professional apparatus must be described in full and with serial numbers if possible. There are certain goods that cannot be covered on a carnet such as disposable or consumable goods, including food or clothing, as all goods listed on the carnet must be exported.
The cost of a carnet includes an administrative fee, which varies according to the country, plus any additional costs for the chamber to hold security equivalent to 40 per cent of the shipment value. When a valid carnet is presented to the Canada Border Services Agency at the port of entry, there should be no further documentation required. Ensure you have carefully read the instructions on the carnet.
To ensure the integrity of the carnet, the holder must sign the appropriate spaces prior to presenting the carnet. If the holder is unable to present the carnet to the CBSA in person, ensure that the words “and their appointed agents” are included in section B of the carnet.
Do not place the ATA carnet inside the shipping container or packages as the original document must be accessible by the transport carrier to notify your customs broker to arrange customs clearance.
Before leaving Canada, the carnet must be presented to the CBSA office of exit at least 24 hours prior to loading. The border services officer requires the opportunity to verify that the goods being exported are the same as those that were imported temporarily. Without the customs stamp upon export, the issuing chamber may not refund the posted security deposit.
Allow plenty of time if considering an ATA carnet. For a list of ATA organizations worldwide, refer to the International Chamber of Commerce website at www.iccwbo.org/ATA .
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6.10 Commercial Importations
Commercial goods imported into Canada (that do not qualify for the 2010 Olympic and Paralympic Winter Games Remission Order ) are subject to applicable customs duties and taxes. The B3 customs coding form is used to account for commercial goods.
6.10.1 Customs Duties
The duty rate is mainly determined by the tariff classification and tariff treatment of the goods. Canada participates in the international Harmonized System (HS) of tariff classification. The Canadian Customs Tariff contains over 17,000 tariff classifications, some 13 tariff treatments and over 50 different rates of duty.
CBSA publishes the Customs Tariff online at: www.cbsa.gc.ca/trade-commerce/tariff-tarif .
For HS tariff classification numbers and duty rates, please consult your customs broker.
6.10.2 Goods and Services Tax (GST)
The Goods and Services Tax (GST) is Canada’s value-added tax payable on all imported and domestic goods and services, unless they are specifically exempt. The current rate is five per cent. Any import duties or excise taxes are also subject to GST.
GST registrants, both resident and non-resident, may claim an input tax credit (ITC) to recover the GST paid on imported goods. This tax credit can only be claimed by GST registrants (that is, companies doing business in Canada).
For more information, please visit the Canada Revenue Agency (CRA) at www.cra.gc.ca .
6.10.3 Provincial Sales Tax (PST)
British Columbia's Provincial Sales Tax (PST) is a seven per cent consumption tax that applies to retail sales and leases of taxable goods or services in British Columbia, and to taxable goods brought into the province.
The CBSA collects provincial taxes for certain provinces, including British Columbia, on non- commercial goods imported by travellers (on amounts exceeding their personal exemptions). The CBSA does not generally collect PST on commercial goods or on goods imported temporarily. Businesses and individuals who should pay the PST on imported goods are required to self-assess.
The Province of British Columbia has enacted the 2010 Olympic and Paralympic Winter Games Remission Order to waive the PST on sports equipment and Games-related goods imported temporarily by NOCs for use in connection with the Games. The full legal text is posted on SNOW.
For more information on the PST, please visit the Province of British Columbia at: www.sbr.gov.bc.ca/individuals/Consumer_Taxes/Provincial_Sales_Tax/pst.htm .
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6.11 Courier Clearances
All courier shipments require customs clearance and applicable duties and taxes must be accounted for. While courier companies may offer customs clearance services, written authorization is required from the importer.
The shipper should indicate the name of the customs broker on the waybill. The courier company should notify the designated customs broker for customs clearance. This notification may or may not take place prior to delivery, depending on the value of the shipment.
Shipments valued at less than $20 CAD, excluding alcohol and tobacco, may be released duty and tax free under the Courier Imports Remission Order (CIRO).
Shipments valued at $20 CAD or more but less than $1,600 CAD, excluding regulated goods (such as food, plants and animals), may benefit from streamlined release and accounting procedures under the Courier Low Value Shipment Program (CLVS). CLVS shipments may be released en masse, rather than being reported individually. Importers or their agents have until the 24th day of the month following release to account for the applicable duties and taxes. For these reasons, the CLVS program greatly enhances delivery times for low value shipments.
For more information on the Courier Low Value Shipment Program, please visit www.cbsa.gc.ca/import/courier/lvs-efv .
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6.12 Customs Examinations
Customs examines goods at ports of entry and inland sufferance warehouses across Canada. There are several different types of examinations, including commercial verification, drug interdiction, pest control (wood packaging) and counter-terrorism (for example, CBNE — chemical, biological, nuclear and explosive). Carriers must make shipments available for examination and may pass on the costs for positioning, unloading and reloading cargo.
Commercial examinations are done to verify the invoice description, value, quantity and marking of goods. In addition, border services officers enforce regulations on behalf of other government departments and agencies.
6.12.1 Olympic Brand Protection
The Olympic Brand is comprised of all of the names, phrases, marks, logos and designs relating to the Olympic Movement, including those relating to the 2010 Winter Games. VANOC is legally obligated to the International Olympic Committee (IOC) and to its marketing partners to protect against unauthorized use of the Olympic Brand in Canada.
To ensure this commitment, the Government of Canada enacted the Olympic and Paralympic Marks Act . The Canada Border Services Agency plays an important role in protecting against counterfeit trademark or pirated copyright goods. Pursuant to international agreements, Canada has established procedures at the border to assist intellectual property holders in protecting their rights.
Please do not ship any goods containing Olympic or Paralympic trademarks (or those nearly resembling them) that have not been properly authorized by the holder of the trademark. For further clarification, please contact VANOC Commercial Rights Management through your NOC Services representative.
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6.13 Administrative Monetary Penalty System (AMPS)
The Administrative Monetary Penalty System (AMPS) is designed to increase customs compliance by applying costs for non-compliance. The system works like a civil ticketing scheme, similar to traffic or parking violations. Seizure, forfeiture or criminal charges are reserved for the more serious offences.
AMPS is intended to be corrective rather than punitive with sanctions graduated to match the severity and frequency of contraventions. Penalties range from warnings to a maximum fine of $25,000 for a single contravention.
If an AMPS penalty is assessed in error, it may be corrected by the issuing CBSA office within 30 days of the notice. The importer is entitled to request a formal review within 90 days of the enforcement action.
The best ways to avoid AMPS penalties are to ensure that all goods are completely and accurately declared to CBSA, and to communicate closely with your customs broker and freight forwarder.
For more information on AMPS, please refer to the CBSA website at www.cbsa.gc.ca/trade- commerce/amps .
6.14 Customs Records
Importers, both resident and non-resident, must maintain customs records, in either paper or electronic format, for six years after the year of importation. Exporters must keep records for six years after the year of exportation. Keeping customs records outside of Canada requires written approval or a letter of undertaking.
For more details, see Customs Memorandum D17-1-21, Maintenance of Records and Books in Canada by Importers on the CBSA website or consult your customs broker.
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7. Deliveries to Venues
For the Olympic Games, the term venues refers to the two Olympic Villages and all competition and non-competition sites that feature official Games activities.
7.1 Load-In Period
The load-in period is the date range during which NOC freight can be delivered in the most efficient manner without disrupting venue operations. The load-in period occurs prior to the implementation of Olympic-level security protocols, allowing goods to move more freely into the venues.
All freight should be arranged in order to arrive at the venues during the load-in period. All delivery vehicles must, however, meet certain criteria to access a venue during the load-in period. The vehicle must appear on VANOC’s load-in schedule. Also, the driver and occupants must have a load-in pass issued by VANOC Logistics.
Freight arranged through VANOC’s designated customs broker and freight forwarder, Pacific Group, will automatically be scheduled on the VANOC delivery schedule. Pacific Group delivery drivers will have load-in passes issued in advance by VANOC Logistics.
As Games accreditation is not required during the load-in period, alternate freight forwarders appointed by NOCs may deliver freight to the Olympic Villages during this period. Alternate freight forwarders must contact VANOC Logistics no later than noon on the day prior to the delivery date in order to be added to the delivery schedule. Once the delivery is scheduled, VANOC Logistics will facilitate the issuance of a load-in pass to the delivery driver.
See section 5.3 for the specific load-in dates for key destination Olympic venues.
7.2 Inter-Venue Transfers
VANOC Logistics will provide, free of charge, a service for the transfer of less than truckload (LTL) shipments for the duration of the Olympic Villages’ operating periods. This service is intended to assist NOCs with the transportation of materials between Olympic Villages and venues for small scale items such as boxes and sport equipment. This service will use one-ton cargo vans or small, three-ton box trucks and will be focused on single pallet loads or smaller.
VANOC Logistics will transfer NOC materials using the utmost care and control with the ultimate goal of having all freight arrive in good condition, at the correct time and at the correct venue. NOCs can obtain assistance with inter-venue transfers from the Logistics desk located within the NOC services centre in each Olympic Village.
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7.3 Storage Space at Olympic Villages
Secure storage space will be provided, free of charge, to NOCs in each Village where they reside. The size of the storage space will be determined by the size of the NOC’s delegation. NOC dedicated storage spaces will be lockable, lit and, wherever possible, in close vicinity to the NOC’s accommodations and offices. The location of these spaces will be determined during the Village allotment process.
In addition, there will be limited space available at the Villages for NOC containers to be grounded and used as additional storage space. NOCs must make a specific request through NOC Services if they require an allotted storage space for their container within the Villages. Please note, containerized freight can only be delivered or picked up during the specified Village load-in or load-out dates.
Upon delivery of NOC freight, VANOC will store the freight in a secure location. NOCs should have a representative present to sign for their own goods. If the NOC representative is not present, VANOC Logistics will sign for the freight in its “as arrived” condition. No opening or unpacking of goods will occur without an NOC representative being present. NOC goods stored in the Olympic Villages prior to the lockdown period may be subject to search by VISU during the security sweep.
7.4 Olympic Games Operational Period
The operational period occurs after the implementation of Olympic-level security protocols (lockdown). Accredited persons will be granted entry to Olympic venues during the Olympic Games operational period. The designated customs broker and freight forwarder, Pacific Group, will have accredited staff to deliver and pick up NOC freight during lockdown.
VANOC will establish a process for NOCs to arrange limited access by alternate freight forwarders to deliver and pick up NOC freight during lockdown. NOCs must contact VANOC Logistics well in advance to request access by an alternate freight forwarder. The advance notice timeframe will be communicated to NOCs when this process has been established. Alternate freight forwarders must meet all security protocols in effect in order to access a venue during lockdown.
Venues cannot receive freight containers during the lockdown period due to space restrictions, operational and security screening difficulties.
Once a venue is in the lockdown phase, all delivery vehicles (including freight forwarders and couriers) must meet strict criteria in order to gain access to the venue.
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7.4.1 Keys to the Gate
The term “keys to the gate” refers to the requirements that all delivery and service vehicles must observe to enter a venue. These requirements include:
Master Delivery Schedule (MDS) — The MDS is a centralized scheduling system managed by Logistics to control the flow of delivery vehicles into the Olympic venues. Delivery and service vehicles must be listed on the MDS.
Accreditation — All drivers and occupants must possess and display the correct Olympic identity and accreditation card (OIAC).
Vehicle access and parking permit (VAPP) — All vehicles must display the correct venue VAPP.
Vehicle screening — Each delivery vehicle wishing to enter a venue must be screened and sealed to ensure it is free from prohibited and hazardous materials.
Failure to observe any one of the keys to the gate will result in the vehicle being refused entry.
7.4.2 Master Delivery Schedule (MDS)
The master delivery schedule is a detailed information source owned and controlled by VANOC Logistics. It is an essential tool that clearly indicates which vehicles will be arriving at a venue and when. The MDS process ensures that delivery and service vehicles do not conflict with venue operational activities (for example, arrival of athletes’ buses).
All deliveries will be scheduled during the delivery time period as designated by the venue. Delivery time periods vary by venue and are based on venue management, security and transportation factors to ensure that traffic to the venue flows as smoothly as possible. Delivery times tend to be early in the morning or late at night when there are no spectators on site or competitions underway at the venue.
Deliveries to venues must be scheduled well in advance. All requests for delivery time slots must be submitted to VANOC Logistics no later than noon on the day prior to the delivery date. Confirmation will be available within 24 hours or by 4:00 PM for next day delivery requests. The Master Delivery Schedule will be published daily at 4:00 PM.
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7.4.3 Driver and Passenger Accreditation
The Olympic identification and accreditation card (OIAC) contains a photograph and other key information that serves to: identify the company and their role at the Olympic Games
define access to the Olympic venue
Access privileges are assigned according to the Games-time role being performed by the accreditation holder.
VANOC will establish a process to arrange limited access for persons without OIAC to make deliveries to the Olympic Villages and venues.
7.4.4 Vehicle Access and Parking Permit Scheme (VAPPS)
During the Olympic Games operational period, vehicles accessing Olympic venues must have a vehicle access and parking permit.
The VAPP must be highly visible to quickly and easily distinguish all official vehicles from spectator and background traffic in the areas surrounding the venues. Vehicle permits are to be placed on the driver’s side in the lower left corner of the windshield and must be visible at all times within the venue compound.
The VAPP ensures that only the correct vehicles have access to the secure areas surrounding venues. For security reasons, vehicles without permits will be towed.
The VAPP must provide functionality according to the level of service required by each constituent group granted official access to venues.
Delivery vehicles will be issued with a specific VAPP that will allow access for making deliveries only. No parking privileges will be assigned for this type of VAPP. VANOC Logistics will manage the distribution of delivery vehicle VAPPs.
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7.4.5 Vehicle Screening
The screening process for service and delivery vehicles will take place at control areas such as the remote vehicle screening sites and vehicle screening areas.
Remote Vehicle Screening Site (RVSS)
The purpose of the remote vehicle screening site is for Vancouver 2010 Integrated Security Unit (VISU) personnel to screen the goods to ensure they are free from prohibited and hazardous materials. VISU personnel will then seal the vehicles prior to allowing them to continue to the venue.
Security seals will be used during the lockdown period for the sealing or resealing of vehicle cargo compartments to indicate that the material inside has not been compromised since the point of screening. The seals will either be security film labels or plastic fastener security straps that will indicate clear and non-erasable evidence of any tampering, unauthorized access or removal.
There will be two regional RVSS facilities to service the Vancouver and Whistler venues. Sufficient time should be allowed for the vehicle to pass through the RVSS and reach its destination venue within the allocated delivery time slot. The current recommendation is to allow 1.5 hours for screening and sealing at the RVSS.
The start date of RVSS operations will coincide with the first venue lockdown date and proceed through to the completion of the Games. The dates for the security sweeps vary according to the venue.
Vehicle Screening Area (VSA)
The location of the VSA is defined as an area on the boundary of a venue through which a vehicle and its contents may gain entry to the venue. Delivery and service vehicles and occupants may be subject to security screening at the point of entry to the venue.
The operational dates of the VSA begin from the time of the venue security sweep and will conclude on the last day of competition or official activity.
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7.5 Load-Out Period
The load-out period is the date range during which NOC freight can be picked up in the most efficient manner without disrupting venue operations. NOCs are requested to remove their freight (including containers) from the Olympic Villages during the NOC load out period (March 1-4, 2010).
VANOC will provide its Logistics resources, free of charge, to move NOC freight from their allocated spaces to the Logistics compound at each Village for pick up by their freight forwarder. This service should be requested and booked through the Logistics Desk in the NOC Services Centre approximately 72 hours in advance of the scheduled load out. This will allow VANOC Logistics time to assess the resources that will be required. VANOC also encourages each NOC to make advance arrangements for the packing and shipping of their freight, on a user pay basis, through the Pacific Group or through an alternate freight forwarder.
During the load out period, the Olympic Villages will remain in lockdown. NOC freight may be removed from the Olympic Villages during this time, subject to the requirements described in section 7.4 on the Olympic Games Operational Period. For the Olympic Villages, the NOC load out period overlaps with the transition to the Paralympic Games (March 3 to 6, 2010). For competition venues, load out dates and access requirements may vary and these will be further defined in 2009.
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8. Commodity-Specific Information
8.1 Alcoholic Beverages
The federal Importation of Intoxicating Liquors Act prohibits the importation of alcoholic beverages into Canada except when consigned to and imported by an authorized provincial agency. The few exceptions to this rule include small amounts of alcoholic beverages that accompany travellers for their personal use, and liquor that is imported by a consulate for official purposes.
8.1.1 Alcoholic Beverages Accompanying Travellers
Visitors of legal drinking age in the province or territory where they enter Canada may import small amounts of alcoholic beverages exempt from duties and taxes. The legal drinking age in British Columbia is 19. The goods must accompany the visitors and may not exceed any one of the following amounts:
1.5 litres of wine 1.14 litres (40 ounces) of distilled spirits a total of 1.14 litres (40 ounces) of wine and distilled spirits combined 24 x 355 millilitre (12 ounce) cans or bottles of beer or ale (maximum of 8.5 litres)
An absence from Canada of at least 48 hours is required to be eligible to claim these exemptions again. Check with the appropriate provincial or territorial liquor control authority before importing additional quantities.
In Canada, alcoholic beverages are subject to substantial duties and taxes. In addition to the usual duties imposed under the Customs Tariff , Section 21 imposes additional duties. The Excise Tax Act imposes excise taxes on all imported wines. GST is payable on all beverages containing alcohol and on non-alcoholic beer.
8.1.2 Prohibited Mail
Regulations pursuant to the Canada Post Corporation Act prohibit the importation of alcoholic beverages by mail, except by authorized organizations. When border services officers find unauthorized alcoholic beverages in a mail item, it is removed and turned over to Canada Post for disposal. For these reasons, alcoholic beverages should not be sent to Canada by mail.
8.1.3 British Columbia’s Liquor Laws
The Liquor Distribution Branch, together with the Liquor Control and Licensing Branch, has published a guide to assist Olympic Family in understanding British Columbia’s liquor laws. This guide provides essential information on purchasing, consuming, importing and providing alcoholic beverages in British Columbia, as well as details on temporary Olympic and Paralympic licences.
For a copy of the guide, please visit www.hsd.gov.bc.ca/lclb/2010 .
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8.2 Biathlon Rifles and Ammunition
Firearm owners and users in Canada need a valid licence allowing them to acquire and possess firearms, as well as a Canadian registration certificate for each firearm in their possession. Visitors to Canada must declare, in writing, all firearms. Any undeclared firearms may be seized and criminal charges may apply.
The written declaration is made by completing the Non-Resident Firearm Declaration form. This form, once confirmed by a customs officer, serves as the visitor’s temporary licence and registration certificate for all firearms listed on the form and is valid only for the person who signs it. Therefore, a coach or travel companion cannot import firearms on another person’s behalf. It must be imported by the person who intends to use the firearms while in Canada.
Each visitor should complete the declaration form in advance in order to bring firearms into Canada. Three unsigned copies of the form must be presented to a border services officer at the first point of entry into Canada. A $25 CAD fee applies regardless of how many firearms are listed. It is valid for 60 days and may be extended at no additional charge.
The Non-Resident Firearm Declaration is available online at:
www.rcmp-grc.gc.ca/cfp-pcaf/form-formulaire/num-nom/909-eng.htm
For more than three firearms, attach a continuation sheet found at:
www.rcmp-grc.gc.ca/cfp-pcaf/form-formulaire/num-nom/910-eng.htm
Alternatively, frequent visitors may apply for a Canadian Possession and Acquisition Licence (PAL) that is valid for five years. To obtain a PAL, successful completion of the written and practical tests for the Canadian Firearms Safety Course and background checks are required.
Biathlon rifles are considered non-restricted and may be imported by non-residents who are at least 18 years of age and meet the above requirements. Athletes who are younger than 18 may use rifles in connection with the biathlon events provided they are under the direct and immediate supervision of an adult who is licensed.
Up to 1,500 rounds of ammunition accompanying each non-resident may be imported duty free for use in connection with the Games. A maximum of 5,000 rounds of ammunition of a kind used in competition may be shipped as freight without requiring an import permit. To ship larger quantities, arrangements should be made through your customs broker.
Athletes arriving by air may bring biathlon rifles and up to five kilograms of ammunition in passenger-checked baggage only. The rifle must be unloaded and be in its designated transport box. The ammunition must be packaged separately from the firearm. Please check with the airline to make necessary arrangements.
It is not recommended to ship firearms as unaccompanied freight. Please contact your customs broker if you are considering shipping firearms since special arrangements will need to be made with the Canada Border Services Agency.
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Firearms imported temporarily, using a confirmed Non-Resident Firearm Declaration, must also be taken back out of Canada. Participants must be aware of the firearms and explosives legislation of the destination country as well as any countries of transit.
8.3 Currency and Monetary Instruments
Money laundering and terrorist financing are international issues. As part of its international commitments, the Government of Canada introduced the Proceeds of Crime (Money Laundering) and Terrorist Financing Act .
Under the legislation, imports and exports of cash and other monetary instruments of $10,000 CAD or more (or its equivalent in foreign currency) must be reported to the CBSA. There are no restrictions, however, on the amount of money that can be brought into or taken out of Canada, nor is it illegal to do so.
For more information, please consult CBSA’s guide on crossing the border with $10,000 or more on the CBSA website.
8.4 Endangered Species
Canada is a party to the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES). CITES is an international agreement to protect wild animals and plants from over-exploitation through international trade. The importation of endangered, threatened or vulnerable species and their products is controlled through a system of import and export permits.
The importation of listed species and their products may be prohibited. The convention provides certain exemptions — for example, goods that form part of personal clothing or accessories that are contained in personal baggage, and have been owned, possessed and used in Canada, may be exempt. There are, however, strict criteria that apply to the recognition of these exemptions.
For specific information, contact the Environment Canada CITES office at +1 819 997 1840 or visit their website at www.cites.ec.gc.ca .
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8.5 Food, Plants and Animals
Canada has complex requirements, restrictions and limits on the import of food, plants, animals and their products. Risks can be reduced by not bringing these types of products into Canada.
Before importing food, plants or animals, please contact the Canadian Food Inspection Agency (CFIA). The agency is responsible, through its national Import Service Centre (ISC), for the regulation of food, plants and animals destined for the 2010 Winter Games. The ISC staff will provide specific information on import requirements and coordinate any required inspections. ISC staff are available 17 hours per day, seven days a week at +1 604 666 9240 (from 07:00 to midnight, Pacific Time).
In addition, the CFIA operates a web-based automated import reference system (AIRS) designed to be a user-friendly searchable database of up-to-date Canadian import requirements for specific commodities. The AIRS website can be found at http://airs-sari.inspection.gc.ca/Airs_External .
8.6 Gifts and Awards
Gifts and awards valued at $60 CAD or less may be imported free of duties and taxes. If the gift is worth more than $60 CAD, applicable duties and taxes must be paid on the excess value (unless the remission order applies). Alcoholic beverages, tobacco products or business-related materials cannot be claimed as gifts. Gifts should not be wrapped until clearing the border as an inspection may be required.
8.7 Medical Devices and Pharmaceutical Products
Health Canada is the federal government department responsible for helping Canadians maintain and improve their health. As part of its mandate, Health Canada administers the Food and Drugs Act , the Controlled Drugs and Substances Act and their related regulations. Health Canada works in partnership with the Canada Border Services Agency to regulate the importation of medical devices and pharmaceutical products.
The Government of Canada requires that NOC delegations participating in the Vancouver 2010 Olympic Winter Games submit an application listing all health products and medical devices that will be imported temporarily into Canada. The application will be used to assess the admissibility and conditions that may apply to any regulated items on the list.
Importation of substances falling under the Controlled Drugs and Substances Act (such as narcotics, controlled drugs or precursor chemicals) is prohibited, except with an exemption issued by Health Canada. It is also necessary to ensure compliance with the laws of all countries of transit or transhipment.
Health Canada requires that applications be submitted at least 60 days before health products and medical devices enter Canada. Failure to obtain authorization prior to goods entering Canada may result in refusal of entry or significant delay.
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NOCs are required to send the completed application to Health Canada according to the instructions on the application, available at www.healthcanada.gc.ca/vancouver2010 .
For NOC delegations participating in the Vancouver 2010 Olympic Winter Games, Health Canada requires that:
Medical staff are responsible for all authorized medical devices and pharmaceutical products declared in the application and imported for the use of their delegation.
The quantity imported is reasonable for the number of athletes, their age and type of events, and duration of stay in Canada.
The goods are used exclusively by the delegation importing them. When an NOC has an agreement to share medical devices and pharmaceuticals with another NOC, it must advise Health Canada.
All goods not consumed are exported after the Games.
Adequate records are kept to record the use of the products, and are made available to Health Canada inspectors and Border Services Officers of CBSA, upon request.
Health Canada will provide written confirmation to NOCs when their medical manifests have been approved. Health Canada will establish a service standard for the length of time required to review NOC medical manifests. A process will be in place to share medical manifests approved by Health Canada with the Canada Border Services Agency to avoid any unnecessary delays at the border.
The reviewed and approved application document and any applicable exemptions must be presented to a CBSA official at the port of entry into and point of exit from Canada. For freight shipments, this can be arranged through your customs broker. In addition, the document must be available for presentation at anytime while the therapeutic products are in Canada.
NOCs with specific enquiries regarding the importation of drugs and medical devices are to call Health Canada at +1 613 946 6871. For specific enquiries regarding the importation of controlled substances, call Health Canada at +1 613 954 1541.
Further details on the importation requirements for medical devices and pharmaceutical products can be found on the Health Canada website at www.hc-sc.gc.ca or e-mail [email protected] .
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8.8 Prohibited Goods
Prohibited goods cannot be imported into Canada. The following types of goods are strictly prohibited: Short-barrelled handguns, sawed-off shotguns, automatic weapons, semi-automatic weapons not suitable for hunting or target shooting, and replica firearms silencers, large-capacity magazines, switchblades, Mace and pepper spray material which is considered to be obscene, hate propaganda or child pornography
Suspected or prohibited goods may be subject to detention, destruction, exportation, seizure or forfeiture. In addition, importers may face civil penalties or criminal charges.
Prohibited goods are listed under tariff heading numbers 9897 to 9899 of the Customs Tariff which is published on the CBSA website.
8.8.1 Anti-Doping
The VANOC Anti-Doping team is working closely with the Canada Border Services Agency to reach its goal of hosting doping-free Games in 2010. In collaboration with the CBSA, VANOC is providing assistance in the training of border services officers to increase levels of awareness around illegal doping substances and paraphernalia.
The International Olympic Committee’s anti-doping rules are published on the IOC website. For details, please visit www.olympic.org .
The IOC rules are consistent with the standards established by the World Anti-Doping Agency (WADA) and in particular the list of prohibited substances and methods. To review these standards and the current prohibited list, please visit www.wada-ama.org .
8.9 Tobacco Products
Visitors to Canada may import, duty and tax free, the following amounts of In British Columbia, tobacco products: smoking is not permitted in indoor public places and work places. In 200 cigarettes Vancouver, Whistler and Richmond smoking is not 50 cigars or cigarillos permitted on the outdoor patios of restaurants and 200 grams (7 ounces) of manufactured tobacco, and bars, at bus shelters and within 6 metres of the 200 tobacco sticks. doors and windows of any public building. All 2010 Winter Games Additional quantities are subject to substantial duties and taxes. An absence venues are strictly from Canada of at least 48 hours is required to be eligible to claim these smoke-free, except in exemptions again. designated outdoor spectator smoking areas.
For information on tobacco laws, please visit the Tobacco-Free section of the Government of British Columbia website at www.health.gov.bc.ca/tobacco .
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8.10 Wireless Telecommunications Equipment
Participants may, on a temporary basis, bring in, install and use radio telecommunications equipment after completing the required application and approval procedure through the VANOC web portal at http://spectrum.vancouver2010.com (effective February 2009).
Mobile phones (CDMA/GSM) may operate in Canada without explicit permission from Industry Canada on the 850 MHz and 1900 MHz bands.
United States residents may operate aircraft, marine, amateur, citizens’ band (CB), general mobile radio service (GMRS) and family radio services (FRS) without explicit permission from Industry Canada. Participants other than residents of the United States require permission from Industry Canada to operate this equipment.
For more information on Canadian telecommunications regulations, please visit the Industry Canada website at www.ic.gc.ca .
8.11 Wood Packaging Materials
Wood packaging materials are a pathway for the transmission of several serious forest pests, including the Asian long-horned beetle, Emerald ash borer and the pine beetle. Canada is a member of the International Plant Protection Convention (IPPC) for the uniform regulation of wood packaging used in international trade.
Wood packaging imports are regulated by the Canadian Food Inspection Agency. Shipments that do not comply must be removed from Canada and may require fumigation at the importer’s expense.
Any non-manufactured wood packaging (such as dunnage, pallets, spacers, bearers, crating) must be treated. The only approved treatments are methyl bromide or heat. The only acceptable proof of treatment is the IPPC stamp or a phytosanitary certificate issued by the plant protection government authority of the exporting country. Starting September 1, 2009, phytosanitary certificates from China will no longer be accepted in Canada and a valid IPPC mark will be required.
Packaging made from manufactured wood (such as plywood, oriented strand board and fibreboard) and paper or cardboard products are exempt from these requirements.
For more details, please refer to the Wood Packaging Import section of the CFIA website.
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9. Export Procedures
9.1 Acquittal of Temporary Imports
Goods imported temporarily (on an E29B temporary admission permit or ATA carnet) must be acquitted by CBSA prior to export. This is normally done at the port of export. The CBSA, however, may provide special services to verify the export of Games-related goods.
For goods imported temporarily under these programs, arrangements should be made through your customs broker and freight forwarder to report the export at least 48 hours in advance. The original forms must be presented to a border services officer for acquittal. The goods may be examined and compared to those listed on the form. Failure to obtain acquittal may result in the denial of duty and tax free benefits or any security deposit may be forfeited.
9.2 Proof of Export
Goods imported temporarily under the 2010 Olympic and Paralympic Winter Games Remission Order require acceptable proof of export. The Canada Border Services Agency requires export documents that describe the goods in sufficient detail in order for a border services officer to verify that the goods that were exported were the same as those goods that were imported temporarily. The description of the goods on the import invoice, for example, must be the same as on the export bill of lading.
For a list of documents accepted as proof of export, refer to Customs Memorandum D20-1-4 Proof of Export, Canadian Ownership, and Destruction of Commercial Goods on the CBSA website.
9.3 Export Declaration
Shipments valued at $2,000 CAD or more require a formal export declaration. Exceptions to this requirement include goods that were imported temporarily and goods entering the United States for domestic consumption. Export declarations are designed to ensure accurate trade statistics.
The B13A Export Declaration form or the Canadian Automated Export Declaration (CAED) is used to report exports. A blank B13A form and instructions are found at:
www.cbsa.gc.ca/E/pbg/cf/b13a .
The CAED gives registered exporters or their agents a fast and easy way of reporting exports electronically. To register, visit Statistics Canada at www.statcan.gc.ca/exp .
Penalties may apply for failure to report applicable shipments, or for declarations that are inaccurate or incomplete.
Your customs broker should be able to provide you with assistance on the proper completion of the export declaration and advice on when it is required. Contact your customs broker or e-mail the Pacific Group at [email protected] . For more information, refer to the Handy Customs Guide for Exporters on the CBSA website.
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10. Contact Information
VANOC 400-3585 Gravely Street Vancouver, BC, Canada V5K 5J5
Telephone: +1.778.328.2010 Fax: +1.778.328.2011
10.1 VANOC Logistics
E-mail [email protected]
10.2 Canada Border Services Agency
E-mail [email protected]
10.3 Pacific Group
Pacific Group of Companies Headquarters & Operations Centre 101-17637 1st Avenue Surrey, BC V3S 9S1
Contact: Greg Timm – General Manager, Pacific Overseas Forwarding E-mail: [email protected] Telephone: +1.604.542.6644 Fax: +1.604.538.3984
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11. Glossary authorized importer of Refers to VANOC, OBS S.A., OBS Vancouver, a National Olympic goods other than vehicles or Paralympic Committee (NOC/NPC), a rights-holding broadcaster, an official sponsor or an agent or representative of any of the preceding who acts, on its behalf, as an importer of goods other than vehicles in connection with the Games authorized importer of Refers to VANOC, OBS Vancouver, a rights-holding broadcaster, vehicles an agent or representative of any of the preceding who acts, on its behalf, as an importer of vehicles or an official vehicle importer in connection with the Games, competition venue The site where a sport event takes place during the Olympic Games. drug Under Canada’s Food and Drugs Act , drug includes any substance or mixture of substances manufactured, sold, or represented for use in: (a) the diagnosis, treatment, mitigation, or prevention of disease, disorder, or abnormal physical state, or symptoms in human beings or animals; (b) restoring, correcting, or modifying organic functions in human beings or animals; and (c) disinfection of premises in which food is manufactured, prepared or kept.
Games Refers to the Vancouver 2010 Olympic and Paralympic Winter Games, to be held in and around Vancouver and Whistler, British Columbia, during the period beginning on February 12, 2010 and ending on March 21, 2010.
IOC International Olympic Committee
IPC International Paralympic Committee load-in period The load-in period is the date range during which NOC freight can be delivered in the most efficient manner without disrupting venue operations. load-out period The load-out period is the date range during which NOC freight can be picked up in the most efficient manner without disrupting venue operations.
lockdown The period during which an Olympic venue or Village is in Games- time security mode and is only accessible by accredited guests and vehicles who will be subject to variable levels of security screening.
Master delivery schedule The time allocation plan used to control access of delivery vehicles to a specific venue or Village.
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media accreditation Refers to an individual, other than an individual ordinarily resident holder in Canada, who holds a media accreditation issued by VANOC for the purpose of conducting media coverage of the Games.
NOC/NPC A National Olympic Committee or National Paralympic Committee of a country that is participating in the Games. non-competition venue An Olympic venue that does not have a sporting competition but is used for official Olympic Games purposes such as the media centres and Olympic Family hotels.
OBS S.A. Olympic Broadcasting Services S.A., a subsidiary of the IOC
OBS Vancouver Olympic Broadcasting Services Vancouver Ltd., a subsidiary of OBS S.A.
official sponsor Refers to a person or organization who holds rights that have been granted by the IOC or VANOC to use an Olympic or Paralympic mark, as defined in subsection 2(1) of the Olympic and Paralympic Marks Act , in exchange for money, goods or services.
Olympic and Paralympic Refers to the International Olympic or Paralympic Committee, a Family National Olympic or Paralympic Committee, or an individual who is the holder of Games accreditation issued by VANOC and is: a) an athlete, coach, team official, support staff member, sport equipment technician or technical official; or b) a member or employee of the IOC/IPC, NOC/NPC or an international sports federation.
Olympic Games Refers to the Vancouver 2010 Olympic Winter Games being held in and around Vancouver and Whistler, British Columbia during the period beginning February 12, 2010 and ending February 28, 2010.
Paralympic Games Refers to the Vancouver 2010 Paralympic Winter Games being held in and around Vancouver and Whistler, British Columbia during the period beginning March 12, 2010 and ending March 21, 2010.
rights-holding broadcaster A corporation or other legal entity that has been granted broadcasting rights in respect of the Olympic Games by the IOC, or in respect of the Paralympic Games by VANOC.
RVSS Refers to the remote vehicle screening site where delivery and service vehicles have their goods and materials screened by VISU to guarantee they are free from prohibited and hazardous materials prior to entering a venue.
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VANOC The Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games, incorporated under the laws of Canada on September 30, 2003.
VAPPS Vehicle access and parking permit scheme venues Refers to both competition and non-competition sites that feature official Olympic Games activities, including the Olympic Villages, media centres and Olympic Family hotels.
VISU Refers to the Vancouver 2010 Integrated Security Unit or combined security and law enforcement agencies tasked with ensuring the security of the Olympic Winter Games.
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12. Map
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