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Agenda-Memos LAKE COUNTY WATER AUTHORITY (352) 324-6141 REGULAR MEETING ANNOUNCEMENT AND AGENDA Wednesday, June 23, 2021 3:30 pm Lake County Administration Building 2nd Floor - County Commission Chambers 315 West Main Street, Tavares, FL 32778 1. Call to Order / Pledge of Allegiance Tab 13 2. Approval of Minutes: May 26, 2021 - Regular Meeting 3. Public Comment 4. Executive Director’s Report 5. Consent Items Tab 1 a. Approval of Lakes Appreciation Month Proclamation Ron Hart Tab 2 b. Mid-Year Budget Adjustment Tracey Percoco 6. Discussion Items Tab 3 a. Lake Joanna Stormwater Project Update Jason Danaher Tab 4 b. Sheriff Contract Revisions Ron Hart Tab 5 c. Award the Demolition of Hickory Point’s Entrance Tower Ron Hart Tab 6 d. NuRF Improvement Professional Contracts Jason Danaher Tab 7 e. Future Operation of the NuRF Jason Danaher Tab 8 f. Clermont Chain Boat Passage Survey Steve Crawford Tab 9 g. Purchase of Slope Mower for the NuRF Steve Crawford Tab 10 h. Award the Bid to Rescreen the Hickory Point Pavilion Ron Hart 7. Legal Counsel Report Kevin Stone 8. Board Member Comments and Items for Future Agenda 9. Information Items Tab 11 a. Staff Reports Tab 12 b. Monthly Financial Reports - May 2021 10. Announcement of Upcoming Meetings and Events Budget Workshop - Wednesday, July 21, 2021 (10:00 am) Tavares Utility Administration Building Regular Board Meeting – Wednesday, July 28, 2021 (3:30 pm) BCC Chambers/Admin. Building 11. Adjournment Ron Hart, Executive Director Gary J. Cooney, Secretary - Treasurer TO: Lake County Water Authority Board of Trustees FROM: Ron Hart, Executive Director DATE: June 8, 2021 SUBJECT: Approval of Lakes Appreciation Month Proclamation _____________________________________________________________________________ Consent Item Approval of Lakes Appreciation Month Proclamation July is Lakes Appreciation Month and during this month the goal is to promote the value of clean lakes, ponds, rivers and reservoirs. The effort has been spearheaded nationwide for many years by the North American Lake Management Society and supported locally by the Florida Lake Management Society. Support of this initiative will send a strong message about the importance of lakes in Lake County. Lakes provide drinking water, energy, food, and the means for sport and play. Lake County’s lakes are important to economic growth, they add to our water reserves, ease the rate and severity of floods, and impact our local climate. Caring for the health of our lakes protects and defends the animals and plants that depend on them. The US EPA’s National Lake Assessment notes that poor near shore habitat, too many nutrients, invasive plants and animals, and other issues put our lakes at risk today. In light of these issues, we ask for your help to promote Lakes Appreciation Month and to protect lakes in Lake County by proclaiming July as Lakes Appreciation Month. Executive Director’s Recommendation: Approve the Proclamation in honor of Lakes Appreciation Month during the month of July and direct staff to transmit the proclamation to the appropriate entities in July 2021. Ron Hart, Executive Director Gary J. Cooney, Secretary - Treasurer TO: Lake County Water Authority Board of Trustees FROM: Tracey Percoco, Financial Analyst DATE: June 7, 2021 SUBJECT: Mid-Year Budget Adjustment _____________________________________________________________________________ Consent Item Mid-Year Budget Adjustment The Lake County Water Authority (LCWA) utilizes a modified accrual type of budgeting. Accrual budgets allocate revenues and expenses to the fiscal year in which the revenue is earned, or the liability is incurred. Modified accrual budgets recognize both revenues and expenditures as cash received or liability incurred during or soon after the end of the year depending on when it is earned or incurred. This budgeting method allows a 60-day window at the beginning of the new fiscal year where expenses may be attributed to either the new or the previous fiscal year. Most governmental agencies perform mid-year budget adjustments as part of their regular financial procedures. These adjustments are performed to compensate for changes in revenue, unexpected expenditures, or to balance funds at the close of the prior fiscal year. Lake County performs an annual mid-year budget adjustment which was most recently performed on May 27th. The Finance Department at the Clerk of Courts along with our auditors at MSL are recommending that the LCWA perform a mid-year budget amendment as a method of reconciling the beginning budget balance to match the amount at the closing of the prior fiscal year. Staff recommends reconciling the fund balance at the beginning of the year by transferring in $850,000 from the special reserve set aside for the NuRF closure fund and $44,859 from the contractual services (future projects). Executive Director’s Recommendation: Amend the Fiscal Year 2020-21 Budget to include a reconciliation of beginning fund balance by reducing the following accounts: $850,000 from 890-996 Special Reserve NuRF Closure and $44,859 from 830-340 Contractual Services (Future Projects) to offset the reduction of 389-999 Fund Balance Beginning of Year. Account Number Account Description Amount SPECIAL RESERVE NURF 9898900 890996 CLOSURE 850,000 Contractual Services (Future 9898710 830340 Projects) 44,859 TOTAL 894,859 Account Number Account Description Amount 9898100 389999 FUND BAL-BEG OF YEAR 894,859 TOTAL 894,859 Ron Hart, Executive Director Gary J. Cooney, Secretary - Treasurer TO: Ron Hart, Executive Director LCWA FROM: Jason Danaher, Water Resources Director DATE: June 9, 2021 SUBJECT: Lake Joanna Stormwater Project Update Regular Agenda Lake Joanna Stormwater Project Update As part of the LCWA 2020-2021 Cooperative Stormwater Grant program, the Board authorized staff to execute a 50% cost share agreement with Lake County for the Lake Joanna Stormwater Project in an amount not to exceed $90,000. This cost share agreement will help to construct and install a single baffle box with media in the drainage ditch running through the Russel family property and identified as a significant source of nutrient input to Lake Joanna (Attachment A). The County also successfully secured funding from the SJRWMD to fund a portion of the project and entered into a 30% cost-share agreement with the District. The first baffle box is expected to be installed this Fall as the SJRWMD would not reimburse for construction completed prior to October 1st of this year. Since that time the County has continued conversations with the Florida Department of Transportation (FDOT) regarding the location of a second baffle box and stormwater treatment pond. The FDOT planned for the future expansion and widening of SR44 and will implement a stormwater retention pond to capture roadway runoff (Attachment A). The location of the stormwater pond is to the west of SR44 and adjacent to the ditch carrying stormwater runoff to Lake Joanna. It will be constructed approximately 750 feet upstream of the first baffle box. The County continues its negotiations with FDOT but has presented the LCWA with three possible options for additional stormwater treatment in the ditch. Option 1 would include constructing and installing a second baffle box with media, only, to intercept flow passing through the ditch immediately adjacent and to the west of SR44. The estimated cost of Option 1 is $243,238. Option 2 includes construction of a dry stormwater detention pond, only, with an estimated cost of $218,502. The detention pond would be constructed within the footprint of the future FDOT stormwater pond that will be used to treat runoff from SR44. Option 3 includes installing the baffle box with media in addition to constructing a dry stormwater detention pond. The combination of a baffle box and detention pond could improve the capture of fine particulate matter passing through the ditch. The estimated cost of the detention pond and baffle box with media is $370,538. Attachment B provides the proposed layout of the piping, baffle box and detention pond options described above. It was brought to staffs attention through conversation with County representatives that the proposed detention pond would not be a permanent structure. Once FDOT proceeds forward with their planned expansion of SR44 they will begin construction of their stormwater pond. At that time, the dry detention pond proposed by the County to treat flow passing through the ditch will be removed by FDOT. Identifying which portion of the watershed upstream and to the east of SR44 contributing to the nutrient loading may allow better planning for long-term treatment. Staff feels the best long- term treatment of flow passing through the ditch would be achieved through the future construction of a wet or dry stormwater pond; however, land in the area is limited due to private ownership and/or impacts to wetlands. Even if an additional study could be performed and design of a stormwater pond completed, the construction of a treatment pond may be challenging due to expense and permitting issues. At this moment the best option to immediately address nutrient loading in the ditch would be to implement one of the options proposed by the County. After reviewing the proposed options, staff feels an additional baffle box with media, only, is the most cost-effective solution. The proposed Option 2 or Option 3 above and constructing a dry detention pond that may be removed in the next 5-years by FDOT would not be cost effective for the LCWA. County representatives made it clear to the Board and LCWA staff future water quality improvement projects addressing nutrient loading in the ditch would rely heavily on LCWA funding. The County has no funds to cost share with any of the proposed projects described above. There are approximately $120,000 of unused funds remaining in the LCWA 2020-2021 Cooperative Stormwater Grant Program. This would only fund 50% of the proposed baffle box project described in Option 1 above.
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