ORDINARY MEETING OF COUNCIL
Agenda
Tuesday, 12 August 2014 at 7:00 pm
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 1 _ Ordinary Meeting Of Council - 12 August 2014 - Page 1 CONFLICTS OF INTEREST
A conflict of interest arises when Councillors or Council staff are influenced, or are seen to be influenced, in carrying out their duties by personal interests. Conflicts of interest can be pecuniary or non-pecuniary in nature.
A pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of a financial gain.
A non-pecuniary interest can arise as a result of a private or personal interest which does not relate to money. Examples include friendship, membership of an association or involvement or interest in an activity.
Any councillor or staff member who considers they may have a conflict of interest should read Council's Code of Conduct policy.
The responsibility of determining whether or not a Councillor or Council employee has a pecuniary or non-pecuniary interest in a matter, is the responsibility of that individual. It is not the role of Council's Mayor, General Manager, nor other Councillor nor another Council employee to determine whether or not a person may have a conflict of interest.
Should you be unsure as to whether or not you have a conflict of interest you should err on the side of caution and either declare a conflict of interest or, you should seek the advice of the Director General of Local Government. The contact number for the Director General of Local Government is 02 4428 4100.
COUNCIL CODE OF CONDUCT
The Council Code of Conduct is a requirement of section 440 of the Local Government Act 1993. The Code of Conduct sets the minimum requirements of conduct for council officials in carrying out their functions.
The Code of Conduct has been developed to assist council officials to:
understand the standards of conduct that are expected of them enable them to fulfil their statutory duty to act honestly and exercise a reasonable degree of care and diligence (section 439) act in a way that enhances public confidence in the integrity of local government.
Councillors, administrators, members of staff of council, independent conduct reviewers, members of council committees including the conduct review committee and delegates of the council must comply with the applicable provisions of council’s code of conduct in carrying out their functions as council officials. It is the personal responsibility of council officials to comply with the standards in the code and regularly review their personal circumstances with this in mind.
Failure by a councillor to comply with the standards of conduct prescribed under this code constitutes misconduct for the purposes of the Act. The Act provides for a range of penalties that may be imposed on councillors for misconduct, including suspension or disqualification from civic office.
Council's Code of Conduct is available for viewing on Council's website.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 2 _ Ordinary Meeting Of Council - 12 August 2014 - Page 3 STAFF RESPONSIBILITY AND REPORT AUTHOR CODES
REPORT AUTHORS
POSITION NAME CODES
General Manager Brett Stonestreet GM Manager Executive Services Shireen Donaldson MES Public Officer/Right to Information Officer Shireen Donaldson MES Director Business, Cultural & Financial Services Max Turner DBCF Director Utilities Vacant DU Director Infrastructure and Operations Dallas Bibby DIO Director Sustainable Development Neil Southorn DSD Governance Coordinator Wendy Krzus GC Compliance Coordinator Michael Toohey CC Finance Manager Vanessa Edwards FM Tourism & Economic Development Manager Greg Lawrence TEDM Engineering Design & Approvals Manager Graham Gordon EDAM Planning & Environment Manager Carel Potgieter PEM Coordinator Landuse Planning and Compliance Kelly McNicol LPC Senior Development Assessment Planner Stephen Parisotto SDAP Principal Planner (UDSP) Peter Badenhorst PPUDSP Development Assessment Planner Linden Foster DAP Building Certification Coordinator Ben Lang BCC Environment, Health & Sustainability Coordinator Fiona de Wit EHSC Environment Planner Joanne Tarbit EP Corporate Property Officer Daphne Bruce CPO Parks & Gardens Manager Peter Craig PGM Works Manager - Maintenance Manjit Chugha WMM Works Manager - Construction Shree Shrestha WMC Senior W&S Engineer - Operations Steven Oosthuysen SWSE Asset Management Coordinator Andrew Keith AMC Library Manager Pam Young LM1 Library Manager Christine Del Gigante LM2 Griffith Regional Theatre & Art Gallery Manager Sarah Boon GRTAG Data Information Officer Wendy Vaccari DIO Economic Development Coordinator Nicola James EDC Fleet & Depot Manager Steve Croxon FDM Pioneer Park Manager Bernadette Flynn PPM
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 3 _ Ordinary Meeting Of Council - 12 August 2014 - Page 4 PUBLIC QUESTION TIME
Public Question time is to be conducted according to the guidelines set out in Griffith City Council's Code of Meeting Practice:
34. Question time – members of public 34.1 Time is to be set aside at Ordinary Meetings of Council during which members of the public may ask questions of the Council via the chair. Any person in attendance may ask one (1) question only (with any additional questions to be at the discretion of the chair) and speak on it for a MAXIMUM of two (2) minutes.
34.2 Council shall provide a question time at each Council meeting, during which members of the public may ask questions of the Council. Written notice of the question is to be given during the meeting in the period prior to question time.
34.3 Each person may ask one question following which he or she may speak to it for a maximum period of two minutes.
34.4 Questions are to be directed to the Chairman who may choose to: (a) answer the question; (b) refer it to another Councillor or senior staff member to answer; or (c) arrange for the question to be researched and the answer supplied at a later date.
34.5 Normally if a person to whom a question is put does not answer the questions at that meeting or during that meeting, they should do so at the next meeting, or alternatively via direct communication (e.g. letter, e-mail, telephone call etc) with the person asking the question. The Councillors will be provided with a copy of the response via Council’s information sheet.
34.6 No resolutions are to be put at the meeting as a result of the questions raised, answers to be provided at the following meeting unless the matter raised comes under the consideration of Clause 241(3) of the Regulation, if: (i) A motion is passed to have the matter brought before the meeting; and (ii) The matter is ruled by the chairperson to be of great urgency.
34.7 Question time is to be reserved as an opportunity for members of the public to ask genuine questions of Council. It is not to be a forum for making statements or expressing points of view.
34.8 Any person making use of question time is required to observe the same standards required of a Councillor. Specifically he or she must: (a) obey the directions of the Chairman; (b) not use any behaviour or language inconsistent with good order and decorum; (c) not make personal reflections or impute improper motives to Councillors or staff; and (d) not raise a question having the same effect (albeit differently worded) within a period of three months following the time the original question was answered.
COUNCILLOR QUESTION TIME
Councillor question time will follow public question time. Councillors must adhere to the guidelines set out in Griffith City Council's Code of Meeting Practice as follows:
33. Questions may be put to Councillors and Council employees (Councillors Question Time) 33.1 A councillor: (a) may, through the chairperson, put a question to another councillor; and (b) may, through the chairperson and the General Manager, put a question to a Council employee.
33.2 However, a Councillor or Council employee to whom a question is put is entitled to be given reasonable notice of the question and, in particular, sufficient notice to enable reference to be made to other persons or to documents.
33.3 The Councillor must put every such question directly, succinctly and without argument.
33.4 The chairperson must not permit discussion on any reply or refusal to reply to a question put to a councillor or Council employee under this clause.
33.5 Normally if a person to whom a question is put does not answer the questions at that meeting or during that meeting, they should do so at the next meeting, or alternatively via direct communication (e.g. letter, e-mail, telephone call etc) with the person asking the question. The Councillors will be provided with a copy of the response via Council’s information sheet.
33.6 To assist with the recording of minutes, a councillor will put the question in writing prior to putting the question.
33.7 Councillors may ask one (1) question only (with any additional questions to be at the discretion of the chair).
33.8 Where possible, the terms of a question to be put to a council employee should be conveyed to the employee prior to the meeting.
33.9 No resolutions are to be put at the meeting as a result of the questions raised, answers to be provided at the following meeting unless the matter raised comes under the consideration of Clause 241(3) of the Regulation, that is if: (i) A motion is passed to have the matter brought before the meeting; and (ii) The matter is ruled by the chairperson to be of great urgency.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 4 _ Ordinary Meeting Of Council - 12 August 2014 - Page 5 AGENDA
ORDINARY MEETING OF GRIFFITH CITY COUNCIL TO BE HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON 12 AUGUST 2014 AT 7.00 PM
Griffith City Council PO Box 485 GRIFFITH NSW 2680
Mayor and Councillors:
NOTICE OF MEETING
I have to inform you that an ORDINARY MEETING of the Council will be held in the Council Chambers, Griffith at 7.00 pm on TUESDAY, 12 AUGUST 2014.
The agenda for the meeting is:
1 Acknowledgement and Council Prayer 2 Apologies 3 Confirmation of Minutes 4 Matters Arising from the Minutes 5 Declarations of Interest 6 Presentations
7 Mayoral Minutes
8 General Manager's Report
CL01 p16 DA 43/2014 - Demolition of Existing Structures and the Erection of a New Two Storey Building For Use as a Hotel
CL02 p32 Assignment of Lease from Moss Capital Pty Limited to Elanor Funds Management Limited of Lot 2 DP1003564
CL03 p43 Griffith Neighbourhood House Redevelopment
CL04 p54 Licence Agreement Over Area 31 Dalton Park - Peta Wilson
CL05 p59 Scout Association of NSW Branch Relinquishment of Building, Yenda Scout Hall - Wade Park, Yenda, Crown Reserve 61951
CL06 p88 St Patrick's Primary School - Application to Close and Purchase Part of the Road Reserve in Kooba Street, Griffith
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 5 AGENDA
CL07 p94 St Patrick's Primary School - Application to Close and Purchase Road Reserve - Noorebar Avenue, Griffith
9 Information Reports
10 Adoption of Committee Minutes
p110 Minutes of the Festival of Gardens Committee Meeting held on 3 July 2014
p114 Minutes of the Traffic Committee Meeting held on 8 July 2014
p118 Minutes of the Tourism and Events Committee Meeting held on 10 July 2014
p123 Minutes of the Utilities Committee Meeting held on 17 July 2014
p127 Minutes of the Griffith Community Private Hospital Committee Meeting held on 22 July 2014
p129 Minutes of the Pioneer Park Museum Committee Meeting held on 22 July 2014
p134 Minutes of the Business Development and Major Projects Committee Meeting held on 28 July 2014
11 Business with Notice - Rescissions Motions
12 Business with Notice - Other Motions
13 Question Time
14 Outstanding Action Report
15 Matters to be dealt with by Closed Council
Yours faithfully
JENNIFER O'DONNELL-PRIEST GOVERNANCE OFFICER
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 6 MINUTES
MINUTES OF THE ORDINARY MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON 22 JULY 2014 COMMENCING AT 7.04 PM
PRESENT The Mayor, John Dal Broi in the Chair; Councillors, Alison Balind, Pat Cox, Simon Croce, Doug Curran, Bill Lancaster, Anne Napoli, Mike Neville, Paul Rossetto, Christine Stead, Leon Thorpe and Dino Zappacosta.
STAFF PRESENT General Manager, Brett Stonestreet; Director Infrastructure and Operations, Dallas Bibby; Director Sustainable Development, Neil Southorn; Acting Director Utilities, Steve Oosthuysen; Director Business, Cultural & Financial Services, Max Turner; Manager Executive Services, Shireen Donaldson and Minute Secretary, Leanne Austin.
MEDIA Jack Morphett, Area News
The Meeting opened with Councillor Napoli reading the Council prayer and the Acknowledgment of Country.
PROCEDURAL MATTERS
APOLOGIES
There were no apologies.
CONFIRMATION OF THE MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD 8 JULY 2014
0231 RESOLVED on the motion of Councillors Thorpe and Stead that the minutes of the Ordinary Meeting of Council held in the Council Chambers, Griffith on 8 July 2014, having first been circulated amongst all members of Council, be confirmed.
BUSINESS ARISING FROM THE ORDINARY MEETING OF COUNCIL HELD 8 JULY 2014
Staff Responsibility and Report Author Codes
Councillor Rossetto advised that Mr David Tull's name is still appearing on the Staff Responsibility and Report Author Codes as Director Utilities on page three of the
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 7 MINUTES
business paper.
Mr Stonestreet noted that Mr Tull is still currently employed by Griffith City Council and is currently on long service leave however the Staff Responsibility and Report Author Codes page will be updated as required.
SMMR Pty Ltd ATF SMMR Unit Trust Sub-Licence to Dom's Motors Pty Ltd - Part Drainage Reserve 159011
Councillor Lancaster requested an update on the question that was on notice in relation to Council not charging a licence fee for the road reserve.
Mr Southorn advised that a draft response is being prepared and will be circulated to Councillors.
National General Assembly of Local Government
Councillor Napoli enquired why the objectives and arguments are not included in the resolution.
The Mayor advised that with regards to the National General Assembly of Local Government report that the resolution was that the report be noted.
DECLARATIONS OF INTEREST
LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
The following Councillors declared less than significant non-pecuniary interests in the following clauses:
Councillor Alison Balind Minutes of the Transport Committee meeting held 7 July 2014 Reason - Councillor Balind's husband is employed as Road Safety Officer at Griffith City Council. Make a declaration, stay in the Chamber and participate in the debate and vote.
Councillor Anne Napoli CL01 - Sports Marketing Australia Report Reason - Councillor Napoli is a Committee member of the Griffith Sports Council. Make a declaration, stay in the Chamber and participate in the debate and vote.
Councillor Dino Zappacosta Rescission Motion and Notice of Motion in relation to Council's On-Site Detention Policy Reason - Councillor Zappacosta has had a DA approved in 2012 with detention basin required. Make a declaration, stay in the Chamber and participate in the debate and vote.
SIGNIFICANT NON-PECUNIARY INTERESTS
The following Councillors declared significant non-pecuniary interests in the following clauses:
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 8 MINUTES
Councillor Anne Napoli Outstanding Action Report Review of Motor Vehicle Policies, LEP 2014, Dog Pound, P.S.O Reason - Councillor Napoli has connections to the mentioned items. Make a declaration, do not participate and leave the Chamber upon making the declaration. Do not return until the matter is resolved.
Councillor Anne Napoli Minutes of the General Facilities Committee meeting held 1 July 2014 Reason - A member of Councillor Napoli's family works in Compliance. Make a declaration, do not participate and leave the Chamber upon making the declaration. Do not return until the matter is resolved.
PECUNIARY INTERESTS
The following Councillors declared pecuniary interests in the following clauses:
Councillor Anne Napoli CL02 - Update on Amendments to the Local Environmental Plan 2014 Reason - Some members of Councillor Napoli's family as well as herself have properties that may be affected by the Local Environmental Plan 2014. Make a declaration, do not participate and leave the Chamber upon making the declaration. Do not return until the matter is resolved.
Councillor Leon Thorpe CL02 - Update on Amendments to the Local Environmental Plan 2014 Reason - Matters relating to LEP Zoning and property ownership. Make a declaration, do not participate and leave the Chamber upon making the declaration. Do not return until the matter is resolved.
SPECIAL DISCLOSURE OF PECUNIARY INTEREST
The following Councillors declared a Special Disclosure of Pecuniary Interest in relation to CL02 - Update on Amendments to the Local Environmental Plan 2014:
Councillor Alison Balind Councillor Pat Cox Councillor Simon Croce Councillor Doug Curran Councillor John Dal Broi Councillor Bill Lancaster Councillor Paul Rossetto Councillor Christine Stead Councillor Mike Neville Councillor Dino Zappacosta
GENERAL MANAGER'S REPORT
CL01 SPORTS MARKETING AUSTRALIA REPORT (MTED)
0232 RESOLVED on the motion of Councillors Neville and Thorpe that Mr Laurence Testoni be permitted to address Council. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 9 MINUTES
0233 RESOLVED on the motion of Councillors Neville and Curran that:
(a) The report from Sports Marketing Australia be received.
(b) Council's Tourism & Economic Development Unit work with Griffith Sports Council and Sports Marketing Australia to secure sporting events for Griffith.
Councillors Napoli and Thorpe left the Chamber the time being 7:29 pm.
CL02 UPDATE ON AMENDMENTS TO THE LOCAL ENVIRONMENTAL PLAN 2014 (LPC) 0234 RESOLVED on the motion of Councillors Neville and Balind that:
(a) Council acknowledge this report meets the requirement to advise Councillors before 30 July of the status of Planning Proposals.
(b) Council provide in principle support for the preparation of three Planning Proposals to carry out three rounds of amendments to the Griffith Local Environmental Plan 2014.
In accordance with the Local Government Act (section 375A - Recording of voting on planning matters) Council must record the Councillor's vote in relation to this matter.
Councillor For Against
Cr Dal Broi X Vacated the Chamber - Cr Napoli Conflict of Interest Cr Lancaster X Vacated the Chamber - Cr Thorpe Conflict of Interest Cr Balind X
Cr Zappacosta X
Cr Neville X
Cr Croce X
Cr Curran X
Cr Cox X
Cr Rossetto X
Cr Stead X
Councillors Napoli and Thorpe returned to the Chamber the time being 7:40 pm.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 10 MINUTES
CL03 COUNCIL ADOPTION OF THE RISK BASED DRINKING WATER MANAGEMENT SYSTEM (SWSE) 0235 RESOLVED on the motion of Councillors Napoli and Thorpe that the Risk Based Drinking Water Management System as attached, be adopted by Council to comply with Part 5, clause 34 (2) of the Public Health Regulation, 2012.
CL04 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE 2014 (GM) 0236 RESOLVED on the motion of Councillors Curran and Croce that:
(a) Council be represented at the 2014 Local Government NSW Conference to be held in Coffs Harbour from 19 - 21 October 2014.
(b) The Mayor and General Manager (or their delegates) attend the Conference.
(c) Expenses to attend the Conference be paid by Council in accordance with the Councillors Payment of Expenses and Provision of Facilities Policy.
Councillor Napoli requested that in relation to the previously resolved motion to be submitted to the State Conference of Local Government NSW, regarding Coal Seam Gas, that the objectives and arguments listed in the report be included in the motion.
Mr Stonestreet advised that the supporting objectives and arguments would be included in the online submission of the motion.
MINUTES FROM COMMITTEES
MINUTES OF THE GRIFFITH COMMUNITY PRIVATE HOSPITAL COMMITTEE MEETING HELD ON 24 JUNE 2014
0237 RESOLVED on the motion of Councillors Neville and Napoli that the minutes of the Griffith Community Private Hospital Committee meeting held on 24 June 2014, having first been circulated amongst members, be adopted.
MINUTES OF THE GENERAL FACILITIES COMMITTEE MEETING HELD ON 1 JULY 2014
Councillor Napoli left the Chamber the time being 7:46 pm.
0238 RESOLVED on the motion of Councillors Curran and Stead that the minutes of the General Facilities Committee meeting held on 1 July 2014, having first been circulated amongst members, be adopted.
Councillor Napoli returned to the Chamber the time being 7:46 pm.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 11 MINUTES
MINUTES OF THE TRANSPORT COMMITTEE MEETING HELD ON 7 JULY 2014
0239 RESOLVED on the motion of Councillors Curran and Cox that the minutes of the Transport Committee meeting held on 7 July 2014, having first been circulated amongst members, be adopted.
Councillor Stead tabled a copy of a survey (attached) currently being conducted at the East Griffith Shopping precinct in relation to parking issues and requested more survey forms be distributed.
BUSINESS WITH NOTICE
RESCISSION MOTION - AMENDMENT TO COUNCIL'S ON-SITE DETENTION POLICY (C)
Councillors Thorpe and Zappacosta MOVED the following MOTION that Council rescind Minute Number 0219 from the Ordinary Meeting of Council held 8 July 2014.
Councillor Rossetto raised a Point of Order in relation to Councillor Lancaster's reference to the Griffith Business Chamber putting forward the amendment to the On-Site Detention Policy.
The Mayor advised that the original recommendation had come from a member of the Business Development and Major Projects Committee, not the Griffith Business Chamber.
0240 RESOLVED on the motion of Councillors Thorpe and Zappacosta that Council rescind Minute Number 0219 from the Ordinary Meeting of Council held 8 July 2014 as follows:
CL01 AMENDMENTS TO COUNCIL'S ON-SITE DETENTION POLICY
0219 RESOLVED on the motion of Councillors Lancaster and Thorpe that Council decline the proposed amendments to the Council's on site detention policy (CS-CP-404) and rescind its decision to prepare a draft amendment as resolved at the Council Meeting of 11 February 2014.
NOTICE OF MOTION - DRAFT AMENDMENTS TO ON-SITE DETENTION POLICY (C)
0241 RESOLVED on the motion of Councillors Thorpe and Balind that:
(a) The draft amendments to the On-site Detention Policy - CS-CP-404 as per attachment (a) of the report be placed on public exhibition for 28 days.
(b) Following the 28 days exhibition period the amendments be reported back to Council inclusive of any submissions for final adoption.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 12 MINUTES
QUESTION TIME
PUBLIC QUESTION TIME
(Council note: questions as recorded in the Minutes are exact copies of the material provided by the member of public asking the question).
The following question was received from Mr Peter Grant:
"In the past 6 months I have written to Mr Stonestreet regarding a blocked drainage culvert across Allen St at the cnr of Leaver St twice. When might I receive a reply."
Mr Stonestreet advised this would be taken on notice and a response would be provided.
The following question was received from Mr Paul Rossetto:
"Location: Yenda EMR decommissioned flood gates. Question: May Cr Rossetto read a press release formulated by Yenda Flood Victims Association Committee meeting last Wednesday evening. 16/7/2014."
Councillor Rossetto read the press release to Council.
The following question was received from Mr Paul Rossetto, Secretary Yenda Progress Association:
"Would Councillors undertake a site visit to the Yenda EMR before the Griffith Main Drain J and Mirrool Creek Flood Study is completed and Councillors are asked to approve the final document."
Mr Stonestreet advised that a site visit would be arranged.
The following question was received from Mr R Green:
"Outside Council office regarding flags".
Councillor Croce left the Chamber the time being 8:04 pm and returned at 8:05pm.
The Mayor advised Council would acknowledge and respect the lives that were lost in the recent aircraft disaster and the Council flags would be lowered to half mast.
COUNCILLOR QUESTION TIME
The following question was received from Councillor Napoli:
"Mr Mayor you may have read in the Area News about the closure of the Griffith Red Cross branch. After 77 years of service and fundraising for very worthy causes. Through you, Mr Mayor could a letter of thanks and acknowledgment go out to head office recognising those ladies that contributed to the local branch over the last 77 years."
The Mayor advised a letter of appreciation would be sent to the Red Cross and
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 13 MINUTES
members would be invited to the Local Government Week morning tea.
The following question was received from Councillor Thorpe:
"As regards our community/cultural excursion to Italy for around July 2015: What has been the response from our possible hosts in Italy? When shall we know dates for a Griffith meeting of local interested parties? Could we have a general update please? Let us not lose the momentum for this excursion so that we would have to go through another start up procedure. Those of the community who have shown interest should be kept informed (hopefully on a regular basis). Thank you."
Mr Stonestreet advised Councillors will be provided an update on this item.
Councillor Napoli left the Chamber the time being 8:10 pm.
OUTSTANDING ACTION REPORT
Review of Motor Vehicle Policies Internal Audit Report
Mr Stonestreet advised the Senior Management Team has referred this item to the Fleet and Depot Manager. Consideration will also need to be given to the new Local Government State Award 2014 to ensure compliance. A preliminary draft is to be prepared by early August.
0242 RESOLVED on the motion of Councillors Neville and Thorpe that the Outstanding Action report be noted.
Councillor Napoli returned to the Chamber the time being 8:12 pm.
There being no further business the meeting terminated at 8:12 pm.
Confirmed: ...... CHAIRPERSON
ATTACHMENTS
(a) Survey tabled by Councillor Stead
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 14 MINUTES
(a) Survey tabled by Councillor Stead
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 15 GRIFFITH CITY COUNCIL REPORT CL01 PROPOSAL: DA 43/2014 - DEMOLITION OF EXISTING STRUCTURES AND THE ERECTION OF A NEW TWO STOREY BUILDING FOR USE AS A HOTEL PROPERTY: Lots 24 and 25 Section 7 DP 758476, 471-475 Banna Avenue, Griffith LOCATION: North-eastern corner of Banna Avenue and Wayeela Street ZONING: 3(a) General Business/B2 Local Centre APPLICABLE PLANNING INSTRUMENT: Griffith Local Environmental Plan 2002 EXISTING DEVELOPMENT: Two storey building used in part as an office APPLICANT: Planningmatters Development Service for and Behalf of Tailwag Pty Ltd OWNER: Tailwag Pty Ltd & Rosa Calabria DIRECTORS OF COMPANY Paul Shilson-Josling & John Keenan (IF APPLICABLE) APPLICATION DATE: 5 March 2014 REASON FOR REFERRAL: Public Interest FROM: Steven Parisotto, Senior Development Assessment Planner FILE: DA 43/2014
SUMMARY
Council has received a development application that involves the demolition of an existing building and associated outbuildings, the erection of a new two storey building and its use as a hotel.
Griffith Local Environmental Plan 2014 was gazetted on 21 March 2014. As the application was lodged prior to the gazettal date, the savings provisions of the LEP apply. The effect of the savings provisions is that the development application is to be determined under the provisions of Griffith LEP 2002.
The proposed development is permissible within the zone and is generally satisfactory in terms of the provisions of Griffith LEP 2002 and the relevant DCPs.
The development application was advertised in The Area News on 21 March 2014 and letters sent to adjoining neighbours and the surrounding neighbourhood. Three (3) submissions were received raising concerns with the development prior to the close of submissions on 4 April 2014.
The application was also referred to the NSW Roads and Maritime Service and to the Griffith Local Area Command for comment. The application has been referred to Council for determination due to the objections received and the history of the development of the site.
It is recommended that the application be approved based on the details contained in this report.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 16 RECOMMENDATION
(a) Council pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and Assessment Act, 1979, grant consent to Development Application 43/2014 for the demolition of existing structures, the erection of a new two storey building and use as a hotel at Lots 24 and 25 Section 7 DP 758476, 471-475 Banna Avenue, Griffith subject to draft conditions set out in Attachment 'A'; and
(b) The application be delegated to the Director of Sustainable Development for the issue of the Notice of Determination.
In accordance with the Local Government Act (section 375A - Recording of voting on planning matters) Council must record the Councillor's vote in relation to this matter.
Councillor For Against Cr Dal Broi Cr Napoli Cr Lancaster Cr Thorpe Cr Balind Cr Zappacosta Cr Neville Cr Croce Cr Curran Cr Cox Cr Rossetto Cr Stead
PROPOSAL IN DETAIL
The development application involves the following works:
(a) Demolition of the existing two storey masonry building that stands upon Lot 25 Section 7 DP 758476;
(b) Demolition of the existing single storey masonry building that stands upon Lot 24 Section 7 DP 758476;
(c) Partial demolition of the existing metal clad shed that straddles Lots 23, 24 and 25 Section 7 DP 758476;
(d) The erection of a part one storey and part two storey building on Lots 24 and 25 Section 7 DP 758476 including a balcony extending beyond the property boundary over Council's footpath;
(e) The construction of a car park to the rear of the site across Lots 24 and 25 Section 7 DP 758476 that can accommodate 23 vehicles; and
(f) The use of the premises as a hotel.
In terms of the partial demolition of the shed, only that part of the shed on Lots 24 and 25 is to be demolished with that part of the shed standing on Lot 23 being retained.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 17 The applicant has obtained consent from the land owner of Lot 23 Section 7 DP 758476 to allow the partial demolition of the shed and is required to make sound the remaining part of the shed.
As the structure is to be erected over two lots, the applicant has also indicated that the lots are to be consolidated.
The main entrance to the hotel is from Banna Avenue with a secondary access being via the beer garden at the rear of the site. The ground floor includes an open bar area; an open lounge area featuring a stage; a meeting room; a gaming room and an office. It also includes a kitchen area; associated store facilities and amenities including accessible facilities.
A beer garden, of approximately 100 sq. metres is located at the rear of the building adjacent to the Wayeela Street frontage and the proposed car park.
The first floor area comprises an open bar area featuring a stage and associated amenities.
The applicant is seeking to trade seven (7) days per week with the following hours of operation proposed:
- 10.00am to 11.00pm Monday to Thursday - 10.00am Friday to 1.00am Saturday - 7.30am Saturday to 1.00am (Sunday) - 7.30am to 11.00pm Sunday
The applicant has stated that the purpose of the early starts on Saturday and Sunday mornings is to cater for potential breakfast trade.
The applicant has also acknowledged that due to the proximity of residential properties the use of the beer garden could be restricted so that it does not extend past 10.00pm.
The number of staff on the premises will vary depending on the time of day, however it is anticipated that at peak times this would be nine including the manager, four bar staff/waiters, a chef and kitchen hands and two security personnel.
No accommodation is proposed as part of the development.
The applicant is Planningmatters Development Service for and behalf of Tailwag Pty Ltd (with Paul Shilson-Josling and John Keenan being the Directors).
The plans and the applicant's Statement of Environmental Effects can be found in Attachment 'B'.
BACKGROUND
Site Description and Locality The site is located on the northern side of Banna Avenue at its intersection with Wayeela Street. (A locality plan can be found in Attachment 'C') The site comprises of two parcels of land legally described as Lots 24 and 25 Section 7 2 DP 758476. It has an area of approximately 1600m with frontages to Banna Avenue, Wayeela Street and Olympic Street of 27.5, 53.5 and 26.4 metres respectively.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 18 The site is occupied by a part one and part two masonry constructed building fronting Banna Avenue, and a large metal clad shed at the rear of the site fronting Olympic Street. The locality comprises a mix of business premises along Banna Avenue (including retail premises, offices and other commercial activities including a car wash and a service station) with residential flat buildings along Wayeela Street. Development History of Site
The development history of the subject site has been established following research of Council’s electronic data management system and research of Council’s physical archives. Based on the information available the following can be established:
The main buildings standing upon the site were erected circa 1934 with the shed at the rear constructed circa 1949 and was originally used as packing house. It should be noted that the building was identified in the Griffith Heritage Study: A Community Based Heritage Study for Griffith City Council and the NSW Heritage Office (2004) but not recommended for listing.
At its Ordinary Meeting on 27 September 2005 Council considered a report in respect to DA 100/2005 which was for demolition of the shed and alterations and additions to the existing building and its use as an (Irish Themed) hotel. A total of (6) objections were received and the report considered by Council largely addressed the concerns raised by objectors which included car parking, proximity to a residential area and the impacts from noise, good order of the neighbourhood, litter and the cumulative impact and concentration of hotels in the area. The approved development included parking for 23 vehicles and gave consent for seven (7) days per week trading including 10.30am to 11.00pm Monday to Thursdays; 10.30am to 1.00am Fridays; 7.30am to 1.00am Saturdays and 7.30am to 11.00pm Sundays with the beer garden restricted to 10.00pm to protect the amenity of neighbours. Another condition of consent was aimed an preventing the service of alcohol prior to 10.00am. This consent lapsed on 28 September 2010 as it was not acted upon.
On 31 October 2008 Council (under delegated authority) approved the demolition of the existing buildings including part of the shed. This consent lapsed on 31 October 2013 as it was not acted upon.
ASSESSMENT UNDER THE ENVIRONMENTAL PLANNING AND ASSESSMENT ACT 1979
In determining a development application, a consent authority is to take into consideration Section 79C of the Environmental Planning and Assessment Act, 1979. The following matters are of relevance to the development the subject of the development application.
SECTION 79C(1)(a)(i) any environmental planning instrument.
Griffith Local Environmental Plan 2014
Griffith Local Environmental Plan 2014 was gazetted on 21 March 2014.
Clause 1.8A of the Griffith Local Environmental Plan contains a savings provision which states:
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 19 "If a development application has been made before the commencement of this Plan in relation to land to which this Plan applies and the application has not been finally determined before that commencement, the application must be determined as if this Plan had not commenced."
The subject development application was lodged on 5 March 2014. The effect of Clause 1.8A is that assessment of the subject development application must be considered and determined under the provisions of Griffith Local Environmental Plan 2002.
Griffith Local Environmental Plan 2002
(a) Permissibility The subject land was zoned 3(a) General Business Griffith LEP 2002. The proposed development for the demolition of the existing structures, the erection of a new commercial building and use as a hotel . A hotel as set out in the Dictionary of Griffith Local Environmental Plan 2002 is defined as follows:
“hotel means a the premises to which a hotelier's licence is granted under the Liquor Act, 1982 relates. Clause 10(2) of Griffith LEP 2002 identifies development which is allowed in the zone either without the need for development consent, only allowed with development consent, or is prohibited. In terms of development that is either allowed with the consent of council or is prohibited, clauses 10(2)(2) and (3) state: (2) Allowed only with development consent Any development not included in Item (1) or (3). (3) Prohibited
Development for the purpose of: animal establishments (other than veterinary clinics); frost control fans; intensive livestock keeping establishments; junk yards, liquid fuel depot; offensive or hazardous industries.
On the basis that the use of the premises as a hotel is not listed as prohibited development, the development therefore is allowed only with the consent of Council. On this basis the development is considered permissible. (b) Aims and Objectives
The proposed development has been considered with regard to the aims of Griffith Local Environmental Plan 2002 as set down in Clause 4 which states:
(a) to provide for urban and rural land development by implementing the Griffith Growth Strategy 2030—Urban and Rural Land Release Strategy, and (b) to provide a legal basis for development control plans that provide more detailed local planning policies, and (c) to protect areas on which agriculture depends, and (d) to protect areas that are environmentally sensitive, and (e) to manage the urban areas of the local government area by strengthening retail hierarchies, promoting appropriate tourism development, guiding affordable urban form, providing for the protection of heritage items and precincts and controlling the
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 20 development of flood liable land, and (f) to promote ecologically sustainable urban and rural development, and (g) to promote development of rural land in accordance with the aims and objectives of the MIA & Districts Community Land and Water Management Plan. It is considered that the proposed development does not raise any inconsistencies with the aims of Griffith LEP 2002.
The proposed development is deemed to accord with the objectives for the 3(a) General Business zone. It is considered that the permissibility of the development within the zone encourages the proposed development and that the use of the site as a hotel would not prevent the expansion of business activities that would otherwise contribute to the economic growth and employment opportunities within the local government area. The proposed development of the site provides employment opportunities within the City of Griffith in terms of construction opportunities and employment in the hospitality industry.
(c) Special Provisions
(i) Division 4 Hazards and buffers
Division 4 sets down objectives and requirements for the development of land that has been identified as being flood prone or subject to bush fire risk.
The subject site is neither flood prone nor is it subject to bush fire risk.
(ii) Division 5 Heritage conservation Division 5 of Griffith Local Environmental Plan 2002 sets down objectives in respect to the conservation of environmental heritage within the Griffith local government area. Specifically it applies to the protection of heritage items and heritage conservation areas; development affecting places or sites of known or potential Aboriginal heritage significance; development affecting known or potential archaeological sites of relics of non-Aboriginal heritage significance; development in the vicinity of a heritage item; provision of conservation incentives; and development in heritage conservation areas. The subject site is not located within a conservation area, nor does it contain nor is it within the vicinity of a heritage item listed in Schedule 6 of Griffith LEP 2002.
(iii) Division 6 Miscellaneous provisions Division 6 of Griffith Local Environmental Plan 2002 provides for miscellaneous provisions setting down additional controls for certain zones; additional controls for certain localities; additional controls for roads; the provisions allowing for additional development; the acquisition of land; and other provisions. The subject site is already provided with essential services, in that it is connected to the sewer system and a potable water supply. Furthermore no additional access points to the road is proposed.
Clause 51, which refers to development in the highway service zone and along arterial roads, but includes Banna Avenue, requires that buildings have a five metre setback. Given that the existing building is built to the boundary and with very few exceptions all buildings within the main retail core of Banna Avenue are built to the boundary, it is reasonable that the new development adopt the zero setback. It is noted that LEP 2014 does not require the 5 metre setback in this location.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 21 (d) Development Standards Section 4 of the Environmental Planning and Assessment Act, 1979 defines a development standard as being a provision of an environmental planning instrument in relation to the carrying out of a development, being provisions by or under which requirements are specified or standards are fixed in respect to any aspect of the development. In this case there are no development standards applicable to the proposed development.
State Environmental Planning Policies
The following State Environmental Planning Policies apply to the Griffith City Council area and are relevant to the subject development proposal.
(i) State Environmental Planning Policy (Infrastructure) 2007
The development application was referred to the NSW Roads and Maritime Service under the provisions of clause 104 and Schedule 3 of State Environmental Planning Policy (Infrastructure) 2007.
In their response, the Roads and Maritime Services have provided Council with a list of conditions which Council may consider imposing on the development. The submission from the NSW RMS is contained in Attachment 'D'.
SECTION 79C(1)(a)(ii) any draft environmental planning instrument.
At the time the development application was lodged, Council had resolved to make draft Griffith Local Environmental Plan 2013 and at that time the draft environmental planning instrument was with the Department of Planning pending gazettal.
This draft plan has since been gazetted and Griffith Local Environmental Plan 2014 is now in force. Consideration of the new environmental plan and determination of the subject application is limited by the provisions of Clause 1.8A of Griffith LEP 2014 however where relevant, consideration of the aims of that plan have been given.
It should be noted that the building was identified in the Griffith Heritage Study: A Community Based Heritage Study for Griffith City Council and the NSW Heritage Office (2004) but not recommended for listing. The site is now, following the gazettal of Griffith LEP 2014, within a heritage conservation area.
In assessing DA 297/2008 Council undertook a detailed assessment addressing the principles of heritage conservation particularly in terms of demolishing the building and it was done so on the basis that the site was likely to be included as being part of a conservation area when the environmental planning instrument was reviewed. In that report it was stated:
The corrugated metal clad workshop, with the blond brick and aluminium framed windows presenting to Olympic Street has little or no architectural merit to warrant its preservation and is to the detriment of the streetscape. There is no justification as to why this building should be retained, and therefore the extent of demolition proposed can be supported.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 22 The single storey painted brick building, with the low parapet wall concealing a metal skillion roof and featuring a metal roller door and aluminium shop front is an example of a low-scale inter-war period shop. From the information contained on the file DA 100/2005 it was noted that this building was used as a well-known fruit packaging establishment but there is no other evidence provided by Council’s Heritage Advisor to indicate any potential heritage significance. In terms of bulk, scale and from the existing building does not detract from the streetscape, and would make a neutral contribution to any future conservation area. However the unsympathetic additions to the building, namely the painted walls and the aluminium shop front detract from the overall quality of the building and its current presentation to Banna Avenue. Given that the previous (and current) approval for the site proposed to include a new first floor addition, thus irrevocably altering the character, scale and form of the original shop, there is little justification in retaining the current building and therefore demolition can be justified. When compared to other buildings that form part of the site, the two storey brick shop and residence that stands on the corner of Banna Avenue and Wayeela Street is more dominant. Constructed at a similar time to the other buildings in the row, it retains much more of its original features with the obvious exception to the aluminium shop front and first floor windows. Given the relative intactness of this building, there is a solid argument to justify it being retained, however when examining the approved alterations and additions to the building as a result of DA 100/2008, other than its height and form, there is little being retained of the original building. This is evident by the fact that existing window openings at first floor level presenting to Banna Avenue are being replaced with door openings and a cantilevered balcony being introduced as an architectural feature (where one never previously existed); that window openings in the eastern (side) elevation that articulate the vertical proportions of the building will be demolished; and the façade to Wayeela Street being substantially altered. For this reason alone, it is difficult to justify that retention of this building is warranted, irrespective of whether the site is listed as a heritage item or within a conservation area.
Although no structural information has been provided by the applicant (nor has been requested by Council) an observation of the building noted several structural flaws in the building (including the bulkhead over the first floor window being severely cracked; and some minor cracking along the mortar joints, as well metal reinforcement plates being installed in the rear and Wayeela Street elevations). It is unknown as to whether or not the building is beyond structural repair, however substantial rectification works would be likely.
It is considered that the proposed demolition is acceptable on heritage conservation grounds."
SECTION 79C(1)(a)(iii) any development control plan.
The following development control plans that apply to the Griffith City Council area have been taken into consideration. (i) Development Control Plan No. 19: Mixed Development DCP No. 19: Mixed Development applies to land within the Business 3(a) zone and as such applies to the proposed development.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 23 The aims of the DCP include the protection of prime retail and commercial frontages to Banna Avenue; the establishment of high quality and innovative design standards; and to ensure that new development does not affect the heritage significance of identified items and the conservation area. It is considered that the proposed hotel is protective of the street frontage and that the design, while not innovative and by virtue of the verandah posts a departure from the majority of Banna Avenue premises, is of a high standard and is complimentary to the streetscape (include the conservation area the site is now within).
The proposed building meets with the setback controls nominated in the DCP (which specifies a zero front setback and permits zero side and rear boundary setbacks) and that the parking facilities are located to the rear thus having minimal intrusion on the primary frontage.
The building is two storeys and its height measured at the front boundary is approximately 9.4 metres. At its highest point measured along the Wayeela Street frontage the building measures 10.0 metres. In both instances, the proposed design satisfies the controls set down in the DCP.
Vehicle access to the site is from a secondary street and as such does not disrupt the continuity of the footpath along Banna Avenue. Vehicles area able to enter and exit in a forward direction.
Overall the proposed development satisfies the provisions of DCP No. 19.
(i) Development Control Plan No. 20 – Off Street Parking (2011)
The proposed development falls within the broad category of a food and drink premises and the specific category of a pub (hotel) and is located within Precinct 1 of the CBD. In accordance with Table 1.7.1 of DCP20 parking is to be provided at the following ratios:
Pubs - 1 space per 5 sqm (gross floor area)
The floor area of the proposed development (excluding the outdoor areas incorporating the beer garden and the balcony) is approximately 528 sqm and this would generate the demand for 105.6 car parking spaces.
As the site is located within Precinct 1 of the CBD, Council may apply a discount of up to 100% if a development meets the relevant criteria. The discounting factors that can be applied in this instance are:
A 30% reduction to the total parking requirement for development fronting Banna Avenue, Kooyoo Street, Olympic Street, Ulong Street and Yambil Street. A 50% reduction to the total parking requirement if the outdoor eating area is equivalent or exceeds the indoor eating areas.
In the circumstances of the case, the development site has a frontage to Banna Avenue and provides and outdoor dining area of approximately 112sq.m (within the beer garden and upon the first floor balcony) that exceeds the indoor dining area of approximately 89sq.m and that the required parking may therefore be reduced by 80%.
Applying the 80% reduction to the 105.6 spaces would mean 21.1 spaces would be required.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 24 The plans indicated 23 parking spaces at the rear of the hotel, which would be available for both staff and patrons of the premises.
The parking provided satisfies the numerical provisions of the DCP.
(ii) Development Control Plan No. 25 – Public Notification of Development Applications
Approximately 170 adjoining and nearby properties and their owners were notified of the proposed development by way of letter and the application was notified in The Area News, with the exhibition period running from 21 March to 4 April 2014. Three (3) submissions were received and these are addressed later in this report.
SECTION 79C(1)(a)(iiia) any planning agreement.
There are no planning agreements applying to the development.
SECTION 79C(1)(a) (iv) the regulations. Section 79C(1)(a)(iv) requires Council to take into consideration the provisions of clauses 92-94 of the Environmental Planning and Assessment Regulation 2000. Clause 92(1)(b) of the Environmental Planning & Assessment Regulation 2000 requires the consent authority to consider the provisions of Australian Standard AS 2601-1991: The Demolition of Structures. Where demolition is proposed, it is recommended that a condition of consent be imposed which sets out the requirements for demolition to be carried out in accordance with a construction/demolition management plan and this will be required to be submitted prior to the issue of a Construction Certificate. Clauses 93 and 94 of the Environmental Planning and Assessment Regulation 2000 requires that Council take into consideration fire safety provisions. In assessing the application Council has also considered the provisions of the Disability (Access to Premises - Buildings) Standards 2010 and the provisions of the National Construction Code. The plans submitted indicate that there is no means of disabled access to the first floor. As the first floor has an area of more that 200m² access and facilities for disabled persons are required in accordance with Part D3 of the Building Code of Australia in conjunction with referenced standards AS1428-2009. A condition has been included to this effect (see Attachment 'A' - Condition I(7)) which states: "Access and facilities for disabled persons shall be provided in accordance with Part D3 of the Building Code of Australia, in conjunction with referenced standards AS 1428-2009.
st This includes a passenger lift or ramp to serve the 1 floor with a floor area of more than 200m² in accordance with clause D3.3 of the National Construction Code.
st Details of the passenger lift or accessible ramp servicing the 1 floor shall be submitted to and approved by the Principal Certifying Authority, prior to the issue of the Construction Certificate. Approval does not guarantee compliance with the Disability Discrimination Act and the developer should investigate their liability under the Act. The applicant's attention is drawn to the Australian Standard Australian Standard 1428 Parts 1, 2, 3 and 4 in respect of acceptable standards of design and requirements."
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 25 SECTION 79C(1)(b) the likely impacts of the development. In taking into consideration section 79C(1)(b) of the Environmental Planning and Assessment Act, 1979 Council must evaluate the likely impacts of the development on both the natural and built environments, and the social and economic impacts in the locality. The subject site is located within an urbanised area and as such the proposed works and subsequent use of the premises is not likely to have any detrimental impact on the natural environment. In considering the impacts on the built environment the following assessment of the application has been made:
The bulk and scale of the proposed building is similar to the existing building and in this regard it is in keeping with the prevailing form of development which typifies Banna Avenue.
The design mimics Victorian period architecture in terms of proportions of openings, the use of parapet walls and decorative corbels and trim. While this is out of character with the existing style of architecture in the street it cannot be seen as being a detriment to the over all character of the main street.
The building works would not impact upon neighbouring properties in terms of solar access, visual or upon views and vistas.
The proposed development is a traffic generating development however the traffic generated by the proposed development is unlikely to have a detrimental impact on the capacity of the local and arterial road network. Off street parking has been provided in accordance with DCP No. 20.
Prior to the hotel becoming operational, the required licence will have to be obtained from the Office of Liquor, Gaming and Racing (OLGR). One of the requirements of the OLGR is for the intended licensee to undertake a Community Impact Statement (CIS) which is aimed at addressing the potential social impacts on the locality. Part of the process of undertaking a CIS is to liaise with nearby residents and community groups, to the extent that Council is required to assess the use of the land for the proposed purpose, the notification process has invited feedback from the community in terms of the proposed hotel as part of this application and in assessing and approving DA 100/2005. These assessments indicate that possible social impacts associated with the use of the land can be mitigated. It must be noted that while Council has undertaken its own assessment, this does not remove any of the obligations from the applicant or person or entity with the benefit of the consent from having to meet the requirements of the Office of Liquor, Gaming and Racing.
It is however necessary to look at the potential negative impacts from the development, and particularly the general issues that may arise from the day-to-day operations of a hotel. The proposed hotel is within the central business district, however it is within a locality that includes a number of residential properties, including town houses and older style residential flat buildings. Anti-social behaviour of some hotel patrons is a common source of complaint associated with licensed premises, which can cause a disruption to the peace and good order of a neighbourhood as well as requiring the resources from law enforcement officers to address. Ways and means to mitigate the impact on neighbours is to limit the hours of operation and include requirements for operational plans of management dealing with hotel security.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 26 Griffith is serviced by a number of hotels and clubs throughout the locality. In the immediate locality of 400m there is the Victoria Hotel and within 800 metres there is the Griffith Hotel, the Area Hotel, the Gemini and the Ex-Servicemen's Club (all within the CBD). Also within the urban boundaries of Griffith, there is the Coro Club, Exies Sports Club and both the Leagues Northside and Southside facilities.
Overall it is considered that the proposed use will not result in an adverse impact on the built or natural environment nor would it have a detrimental social and economic impact on the locality.
SECTION 79C (1) (d) any submissions made in accordance with the Act or the Regulations
The provisions of the Environmental Planning and Assessment Act, 1979, the Environmental Planning and Assessment Regulations, 2000 and Development Control Plan 25 – Notification of Development Applications sets down consultation, concurrence and advertising requirements for specific types of development applications and taking into consideration any submissions received in response to the notification process.
The proposed development triggered a referral to the NSW Roads and Maritime Service set down in clause 104 and Schedule 3 of SEPP (Infrastructure) 2007. The submission from the NSW RMS is set out in Attachment 'D', however in summary they raise no objections to the proposed development and have provided Council with a list of conditions for it to consider imposing should the application be approved.
In addition to the statutory referral process identified above, Council notified the proposed development in The Area News in accordance with the provisions of DCP No. 25. As a result of the public participation process, Council received three (3) submissions (see Attachment 'F') in response to the notification of the development application which are addressed as follows:
Structural Integrity of the Shed
The neighbouring property owner advises that the existing shed at the rear of the premises straddles the property boundary and that while they have no objection to the development or the partial demolition of the shed, they require that the structural integrity and soundness of the shed which stands on there land be preserved.
Comment: As the shed shares common structural elements, the neighbours consent should have been provided upon the submission of the application. The applicant was made aware of this oversight and has since provided owner's consent from the neighbour to allow them to carry out the partial demolition works. Notwithstanding this, Council has imposed a condition (see (I)14 of Attachment A) that requires the person with the benefit of the consent to ensure that part of the shed which stands upon the neighbouring lot is structurally sound and reinstated to a acceptable standard.
It should also be noted that the neighbouring property owner has subsequently provided consent for the partial demolition of the shed.
Installation of CCTV, Hours of Operation and the Provision of a Taxi Rank
A second submission received does not raise any objections as such, however raises issues with the potential anti-social behaviour and suggested the need for CCTV, a restriction on trading hours and the provision of a taxi rank.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 27 Comment: The points raised in the second submission are all reasonable, and can be imposed as conditions of consent.
Condition P(11) states, in part, that the CCTV surveillance cameras shall be placed at points to provide coverage of the principal entrance/s and exits of the premise; at entry/exit points to the Car Park; all areas within the premise occupied by the public (excluding toilets); areas within a 50m radius external to the public entrances to the premise and; reasonable coverage of the Car Parking area. Furthermore there is a requirement that suitable and clearly visible signage shall be displayed at the principal entrance(s) to the premise advising that CCTV is in use.
In terms of the proposed hours of operation, the objector has suggested that the 1.00am closing time be for a trial period of 6 to 12 months, whereby they may be pulled back if there is a quantifiable increase in anti-social behaviour and or damage to property in the main street. It is Council's view that the trial period be for at least 12-15 months to cover the full range of seasonal activities. Condition P6 reflects the recommended trading hours that addresses the objectors concerns.
The provision of a taxi rank has the potential to reduce the availability of kerb side parking so it is suggested that the any new taxi parking area have designated hours coinciding with the evening operations of the hotel.
Need for Another Licensed Premises
The final submission simply questions the need for another licensed premises given that the city is serviced by a number of similar premises.
Comment: It is unclear from the submission as to whether the concerns raised is from a social or economic perspective. The issue raised that there are a number of other similar premises within the local government area is not a valid reason for refusing the application.
NSW Police - Local Area Command
Although not a statutory requirement, Council also sought input from the Griffith Local Area Command who undertook a comprehensive assessment of the application based on the Crime Prevention Through Environmental Design (CPTED) principles. Their detailed submission is set out in Attachment 'E' provides 40 key recommendations that are aimed at reducing opportunities for criminal and anti-social behaviour. Many of the recommendations address issues that Council has identified and can be readily included as conditions of consent or advisory notes, however not all the recommendations have been included and the reasons for not adopting some of the recommendations (using the numbers in the LAC submission) are set out below:
Recommendations 1 to 3 and 15 pertaining to the need to obtain the relevant liquor licences from the OLGR and for a Plan of Management and a Security Management Plan have been all included as conditions of consent (see L(17), L(18), P(2) and P(3))
Recommendation 4 relating to the kitchen facility remaining open at all times in unison with the trading hours was a suggestion only and not included as a condition of consent.
Recommendation 5 relating to the use of the footpath for dining and the consumption of alcohol is advisory only and accordingly has been included as an
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 28 advisory note (see (V1)).
Recommendation 6 restricting the trading hours to 12.00am on Friday and Saturdays to enable a review has not been adopted directly rather Condition P6 provides 1.00am close on those days for 15 months, after which time it will revert to 12.00am unless an application is made to Council.
Recommendation 7 in respect to an Incident register has been included as a condition of consent (see P(4)).
Recommendations 8 and 9 have been incorporated into a single advisory note (V2).
Recommendation 10 relating to CCTV has been included as conditions of consent need to be addressed prior to an Occupation Certificate being issued and as an ongoing requirement (see L(19) and P(11)).
Recommendations 11, 12, 17, 18, 20, 21, 22, 34 and 35 were addressed in part by the NSW RMS and Council's Engineers and have been incorporated as conditions of consent.
Recommendations 13, 14 and 23 have been included as advisory notes (see V(3), V(4) and V(5)).
Recommendation 16 has been included as a condition of consent, partly in response to the security and safety concerns raised by the NSW Police and part to address visual impacts considered by Council (see Condition I(16)).
Recommendation 19 provides two options relating to lighting, including street light or improving lighting to and making design changes to the car park. The later has been include as condition of consent (see I(16)).
Recommendation 24 relating to the demolition of the shed has been addressed in part with the consent being provided by the affected property owners and the imposition of conditions considered by Council (see I(14), I(15), N(1), N(2) and N(3)).
Recommendations 25, 26 and 27 relating to the balcony has not been adopted. Council understands the concerns raised by NSW Police regarding intoxicated persons access the balcony, however it is considered that the balcony is an integral feature of the design.
Recommendations 28, 38, 39 and 40 all relate to the proximity of the development to the backpackers' hostel, skate park and the Griffith Regional Aquatic and Leisure Centre are all noted.
Recommendations 29, 30, 31, 32, 33 all relate to potential nuisance from noise associated with the use of the premises, including from live bands and other forms of entertainment and access to the beer garden. These recommendations have been adopted in part, and form part of several conditions relating to the need for acoustical insulation of the building, design changes and restrictions on the use of the beer garden (see conditions 1(15) and P(6)).
Recommendation 36 relating to alternate means of transport has been included as a condition of consent (see L(20)).
Recommendation 37 relates to the removal of vegetation and improvements to the streetscape.
SECTION 79C (1) (e) the public interest
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 29 The provisions of section 79C(1)(e) of the Environmental Planning and Assessment Act, 1979 provides an overarching requirement to take into account the public interest. It is considered that the public interest is best served by the consistent application of the requirements of the relevant Commonwealth and State government legislation, environmental planning instruments, development control plan, Council policy, and by Council ensuring that any adverse effects on the surrounding area and the environmental are avoided.
On the basis that the proposed development is permissible and considered to be consistent with the aims and objectives of Griffith Local Environmental Plan 2002 and other relevant environmental planning instruments, development control plans or policies and Land and Environment Court Planning Principles, it is therefore unlikely to raise any issues that are contrary to the public interest.
Section 94A Environmental Planning and Assessment Act 1979 - Development Contributions Plan 2010
In accordance with Section 94A of the Environmental Planning and Assessment Act 1979 and Council’s Development Contribution Plan 2010, this development requires a payment of a contribution towards the cost of or the recoupment of the cost of the provision, extension or augmentation of public amenities, public services and infrastructure that will, or are likely to be, or that have been provided and are required to adequately serve the community.
In this instance the total payment shall be $10,000.00 (1% of the proposed cost of carrying out the development) which is payable prior to the lodgement of the Occupation Certificate application.
Section 64 Local Government Act 1993 – Water Supply
Pursuant to Section 64 of the Local Government Act 1993 and the Water Management Act 2000 , the applicant is required to apply to Council for a Compliance Certificate under the provisions of S305 of the Water Management Act 2000 . Council shall issue a certificate of compliance pursuant to S307 of this Act upon the applicant making a payment in accordance with S306 of this Act. The amount payable is set out in Condition L(16) (refer to attachment A).
OPTIONS
Option 1:
(a) Council pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and Assessment Act, 1979, grant consent to Development Application 43/2014 for the demolition of existing structures, the erection of a new two storey building and use as a hotel at Lots 24 and 25 Section 7 DP 758476, 471-475 Banna Avenue, Griffith subject to draft conditions set out in Attachment 'A'; and
(b) The application be delegated to the Director of Sustainable Development for the issue of the Notice of Determination.
Option 2:
(a) Council pursuant to the provisions of Section 80(1)(b) of the Environmental Planning and Assessment Act, 1979, grant refuse Development Application 43/2014 for the demolition of existing structures, the erection of a new two storey building and use
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 30 as a hotel at Lots 24 and 25 Section 7 DP 758476, 471-475 Banna Avenue, Griffith for reasons determined by Council; and
(b) The application be delegated to the Director of Sustainable Development for the issue of the Notice of Determination.
Option 3:
(a) Any other resolution of Council
STATUTORY IMPLICATIONS
a) Policy Implications
Not Applicable
b) Financial Implications
Not Applicable
c) Legal/Statutory Implications
The applicant if dissatisfied with the determination of Council may lodge an appeal to the NSW Land and Environment Court.
CONSULTATION
Senior Management Team; Director Sustainable Development; Manager Environment and Planning; NSW Roads and Maritime Service and NSW Police-Local Area Command.
STRATEGIC LINKS
a) Growth Strategy Plan
Not Applicable
b) Corporate/Business Plan
Not Applicable
ATTACHMENTS
UNDER SEPARATE COVER (a) Draft Conditions of Consent (b) Statement of Environmental Effects (c) Locality Plan (d) Letter from RMS (e) Report from NSW Police (f) Submissions
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 31 GRIFFITH CITY COUNCIL REPORT CL02 SUBJECT: ASSIGNMENT OF LEASE FROM MOSS CAPITAL PTY LIMITED TO ELANOR FUNDS MANAGEMENT LIMITED OF LOT 2 DP 1003564 FROM: Daphne Bruce, Corporate Property Officer
SUMMARY
A lease is currently in place with Moss Capital Pty Limited for car parking and vehicular access adjoining Griffin Plaza Shopping Centre, Lot 2 DP 1003564.
Council has been advised that the trustee for Griffin Plaza Syndicate, Moss Capital Pty Limited, wishes to retire as the Trustee and has advised of the appointment of Elanor Funds Management Limited as the new Trustee for this scheme.
Moss Capital Pty Limited (Retiring Trustee) has requested the transfer of the lease over Lot 2 DP 1003564 to the new Trustee, Elanor Funds Management Limited.
The lease is due to expire on the 31 August 2018 with a further option of 20 years available.
RECOMMENDATION
(a) Council approve the assignment of the lease of Lot 2 DP 1003564 from Moss Capital Pty Limited to Elanor Funds Management Limited who will be bound by the terms of the existing lease.
(b) Elanor Funds Management Limited be required to pay all applicable costs and charges in relation to the assignment of the lease for Lot 2 DP 1003564 together with Council's Administration Fee of $370.
(c) The Mayor and General Manager be authorised to sign and seal all documents in relation to this matter under the common seal.
BACKGROUND
In 2012 Council assigned the lease of the road reserve, Twigg Road, Griffith being Lot 2 DP 1003564 adjoining Griffin Plaza, from BNY Trust Company of Australia Limited to Moss Capital Pty Limited. The lease originally commenced on the 30 September 1998 and is due to expire on the 31 August 2018, with one further option available of 20 years. Moss Capital Pty Limited as the Retiring Trustee for Griffin Plaza Syndicate, has requested the assignment of the lease to Elanor Funds Management Limited (Directors being Glenn Willis, William Moss, Paul Bebrook and Nigel Ampherlaw) as the new Trustee of the Scheme.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 32 OPTIONS
(a) The above option is preferred as the current Trustee, Moss Capital Pty Limited is the Retiring Trustee with the new Trustee, Elanor Funds Management Limited to continue on with management of the Scheme.
(b) Any other option as determined by Council.
STATUTORY IMPLICATIONS
a) Policy Implications
Not Applicable
b) Financial Implications
The current lease fee charged for 2013/2014 was $8,310.94 (Inc. GST) increasing annually with CPI. All cost associated with the assignment of the lease together with Council's Administration Fee of $370 is payable by the applicant, Elanor Funds Management Limited.
c) Legal/Statutory Implications
Not Applicable
d) Environmental Implications
All environmental factors were considered during the development approvals process and any future development will also need to meet this requirement.
e) Community Implications
The community would expect Council to support business that creates employment and provides goods and services to meet the needs of the community.
CONSULTATION
Senior Management Team
STRATEGIC LINKS
a) Growth Strategy Plan
Growing Griffith 2030 - Community Strategic Plan D1 - Develop Griffith as a centre of choice for trade, business, health, recreation and employment.
b) Corporate/Business Plan
Council's Delivery Program 2013/14 - 2016/17 D1.2 - Ensure development is planned and strategic, incorporating principles of sustainability and triple bottom line of being financially, socially and environmentally measured. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 33 ATTACHMENTS
(a) Deed of Retirement and Appointment of Trustee - Griffin Plaza Syndicate (b) Plan of road reserve
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 34 Attachment (a) Deed of Retirement and Appointment of Trustee
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 35 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 36 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 37 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 38 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 39 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 40 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 41 Attachment (b) Plan of Road Reserve
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 42 GRIFFITH CITY COUNCIL REPORT CL03 SUBJECT: GRIFFITH NEIGHBOURHOOD HOUSE REDEVELOPMENT FROM: Daphne Bruce, Corporate Property Officer
SUMMARY
The Council meeting of the 10 June 2014 adopted the Minutes of the Communities Committee Meeting held on the 20 May 2014. It was further resolved (Minute No: 0190) that: "Council staff speak with Post School Options with regards to the existing lease on the Olympic Street site and to speak with Neighbourhood House Committee to discuss the options for an alternative site for the Community Centre and a report be brought back to Council."
Council staff have met with and received submissions (attached) from Griffith Neighbourhood House Management Committee and Griffith Post School Options to prepare this report.
A development application has been lodged with Council for a 'community facility' to be constructed on land at 80-82 Benerembah Street, Griffith, currently occupied by Griffith Neighbourhood House and Griffith Childcare Centre Inc. The design will also make provision for a proposed Headspace facility for Griffith.
Council has been advised that during the planning phase, alternate sites were considered by the Committee including land in Olympic Street. The current site in Benerembah Street is deemed by the Griffith Neighbourhood House Management Committee to be the best location for this facility.
RECOMMENDATION
Council support the location at 80-82 Benerembah Street, Griffith as the site preferred by the Management Committee for construction of a purpose built facility for Griffith Neighbourhood House community centre and proposed Headspace facility
BACKGROUND
Griffith Neighbourhood House Management Committee has lodged a development application to construct a purpose built facility for provision of services to the community, on their current site at 80-82 Benerembah Street, Griffith. The application has been notified with no submissions and the application will be determined shortly.
The site contains the original Griffith police station currently occupied by Griffith Neighbourhood House and also an adjoining building occupied by Griffith Childcare Centre Inc.
Although not a listed heritage item in Council's LEP, the former police station building has some historical significance and is the subject of a Conservation Management Strategy.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 43 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 1 However, the Management Committee believe the cost to renovate and extend the building to a suitable standard for the ongoing accommodation of Griffith Neighbourhood House and proposed Headspace would outweigh the cost of demolition and construction of a new facility. Griffith Childcare Centre Inc. will be relocating its services to the former Griffith Ex-servicemen's Bowling Clubhouse and residence in Jondaryan Avenue, on completion of extensive renovations to that building. Their current building in Benerembah Street could be looked at for removal to another site with the cost of this process and the condition of the building to be considered at that time. During the planning phase, other sites were considered for location of this development including land in Olympic Street, land adjoining Griffith FM Community Radio, Banna Park and land in Kookora Street. The Olympic Street site is now leased to Griffith Post School Options Inc. with a development approval for 'Construction of a Community Facility with Respite Accommodation, Cafe and Ancillary Uses' on the land.
Although Griffith Post School Options have recently purchased land and buildings in Yoogali, their aim in the future is to develop respite accommodation. The land in Olympic Street is still their preferred site for this purpose due to its central location and access, and have advised they will retain the lease arrangement with Council. The lease, which commenced on 1 July 2012, is subject to a clause stating if considerable construction does not commence within five years, Council has the right to terminate the lease.
The Olympic/Railway Street precinct may require a strategic review of long term development opportunities in conjunction with the current community consultation on the future of the Griffith Regional Aquatic Leisure Centre facility, the future use of the residual Council land adjoining the Railway Street development site, The Area News building and the former Police Station.
The alternate locations for the Griffith Neighbourhood House development were considered but their current site has been determined by the Management Committee to best suit their requirements. With the lodgement of the development application which is currently under assessment, the cost to relocate to an alternate site would incur additional expense and create some uncertainty in their applications for funding.
80-82 Benerembah Street is Crown land and Council is the appointed Trustee to manage the land on behalf of the Crown. The existing lease with Griffith Neighbourhood House is due to expire on the 30 June 2015. During the initial planning phase for the new facility, the Crown was provided with a Business Case seeking approval to obtain funding for the demolition and redevelopment of the existing site. The Crown has provided its support to the development and also to a future long term lease arrangement on expiry of the current agreement.
OPTIONS
(a) As recommended, Council support the location at 80-82 Benerembah Street, Griffith as the site preferred by the Management Committee for construction of a purpose built facility for Griffith Neighbourhood House community centre and proposed Headspace facility.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 44 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 2 (b) Council not support the location of the Griffith Neighbourhood House facility redevelopment at 80-82 Benerembah Street but in doing so will prolong the project and require redrafting of plans to suit an alternate site and amendments to the development application, causing additional expense and delay, potentially compromising funding applications by Neighbourhood House.
STATUTORY IMPLICATIONS
a) Policy Implications
Not Applicable
b) Financial Implications
The construction of a new facility at 80-82 Benerembah Street, Griffith will require Griffith Neighbourhood House to remove all buildings from the land with the demolition cost to form part of the development cost.
c) Legal/Statutory Implications
A long term lease agreement over 80-82 Benerembah Street, Griffith will need to be determined by Council, prior to the expiry of the current agreement in 2015.
d) Environmental Implications
All environmental factors in demolition or removal of the buildings at the site will form part of the development application process.
e) Community Implications
The construction of a purpose built facility to accommodate the organisations that currently utilise Neighbourhood House and others, including a proposed Headspace, will benefit the community in the future. The community would expect Council to support this development.
CONSULTATION
Department of Trade & Investment - Crown Lands Division Griffith Neighbourhood House Griffith Post School Options Inc. Senior Management Team
STRATEGIC LINKS
a) Growth Strategy Plan
Growing Griffith 2030 - Community Strategic Plan D9 - Establish social and commercial infrastructure for the betterment of community well-being and natural resource management.
b) Corporate/Business Plan
Council's Delivery Program 2012-2017 D9.5 - Facilitate the development of a multi-purpose community centre that provides for all cultures and ages and incorporates a range of facilities ie: meeting rooms, office ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 45 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 3 space, wet areas, family friendly.
ATTACHMENTS
(a) Email from Neighbourhood House (b) Letter Post School Options Inc. (c) Letters of support - Department of Trade & Investment - Crown Lands Division (d) Plan of 80-82 Benerembah Street
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 46 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 4 (a) Email from Neighbourhood House
Dear Neil and Daphne,
Below our comments for your consideration. Thanks for meeting with us today.
Note: The Carevan has not been mentioned in the comments below. It would be difficult to park the van in and out in Olympic Street.
Cheers,
Barbara
Barbara Penninga Coordinator
Griffith Neighbourhood House Community Centre 80 Benerembah Street Griffith NSW 2680 Ph: 02‐6962 4144 fax 02‐6964 4003 web: www.gnh.org.au Find us on Facebook: https://www.facebook.com/GriffithNeighbourhoodHouse Connect and Contribute to Your Community
1. The project has been over two years in the planning stage, during which time the GNH management committee have considered a number of locations, including the Olympic street site. All of these locations with the exception of the current location were rejected as unsuitable for a community centre either by senior council staff or the GNH management committee. 2. GNH has already spent considerable time and money, including engaging a consultant, to get the project to the point of lodging a DA with council. 3. During the planning stage GNH has consulted GCC at a senior level and at no point has there been any objection to redeveloping the current site. 4. There would be considerable additional cost involved for GNH if we were to redesign the proposed new community centre to suit the Olympic street site and resubmit the DA. 5. There are a number of problems associated with the Olympic street site. a. There is limited street parking therefore we would need to provide more off street parking at considerable cost. b. The laneway that could provide rear access to the site is not sealed and has no drainage. Council would need to provide drainage and seal the laneway , at councils expense, to make rear access to the site possible c. GNH operates seven days per week and some nights which may pose a problem for the residents living directly opposite the site and the house directly to the east of the site. d. Both the aquatic centre, possibly soon to be expanded, and the PCYC are in Olympic street which may pose traffic problems, especially in the summer months. e. The Olympic street site is located close to the previous and now derelict police station and the court house. Some of GNH’s clients do not have fond memories of either.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 47 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 5 f. Due to the location of the site vandalism could become an ongoing problem which would increase running and maintenance costs for the centre. g. The Olympic street site is currently open green space with a number of residential flats opposite and a house on the eastern side. The GNH management committee would be reluctant to deprive local residents of this recreational space. h. The GNH management committee could not consider building on land where another community group holds the lease. 6. The site currently occupied by GNH is surrounded by a podiatrist, a backpackers hostel, a car dealership an engineering workshop and the TAFE college. Therefore operating seven days a week and at night does not pose any problems for nearby residents. 7. Redeveloping the current site retains the current use of the site as a community centre. 8. The current site has rear access and more on street parking available at the front and in Kuttamulla avenue. 9. The current site provides more anonymity than the Olympic street site as there are no residences opposite. This is a very important consideration for some of our clients. 10. The GNH management committee appreciates the historical significance of the current building. Unfortunately GNH does not have the resources to restore and maintain a building that it does not own and is no longer suitable for its needs.. 11. Restoring the current GNH building to its original condition (as Griffith’s original police station) would be very expensive and would still fall far short of meeting the community’s need for a modern well equipped community centre. 12. The GNH management committee also recognises that the existing preschool, soon to be vacated, is owned by the community. However this building due to its purpose built design has little value in itself but could possibly be moved to another location, at the community’s expense.
Gordon
Phone (02) 6962 5394 Mobile 0448 309 913 Fax (02) 6964 2646
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 48 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 6 (b) Letter Post School Options Inc.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 49 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 7 (c) Letters of support - Department of Trade & Investment - Crown Lands Division
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 50 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 8 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 51 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 9 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 52 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 10 (d) Plan of 80-82 Benerembah Street
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 53 _ CL03 - Ordinary Meeting Of Council - 12 August 2014 - Page 11 GRIFFITH CITY COUNCIL REPORT CL04 SUBJECT: LICENCE AGREEMENT OVER AREA 31 DALTON PARK - PETA WILSON FROM: Daphne Bruce, Corporate Property Officer
SUMMARY
The lease agreement with Peta Wilson for Area 31 Dalton Park is due to expire on the 31 December 2014.
Peta Wilson has advised her desire to enter into a licence agreement with Council for Area 31 for a further 10 years.
Dalton Park is a Crown Reserve with Council appointed the Trustee to manage the reserve on behalf of the Crown. The Crown now do not consent to lease agreements over part lots, but will approve of licence agreements for Dalton Park.
RECOMMENDATION
(a) Council enter into a Licence Agreement with Peta Wilson for Area 31 Dalton Park for a period of 10 years commencing 1 January 2015 to 31 December 2025.
(b) The Licensee be required to pay all applicable charges and costs associated with the preparation of the Licence Agreement.
(c) The annual licence fee for Area 31 be charged in accordance with Council's adopted Revenue Policy (currently $554 Inc. GST, per annum 2014/15) plus Council rates and charges and Council's Administration Fee of $370.
(d) Council authorise the Mayor and General Manager to execute the Licence Agreement on behalf of Council under the Common Seal in relation to this matter.
BACKGROUND
There is currently a lease agreement in place with Peta Wilson for Area 31 Dalton Park which is due to expire on the 31 December 2014 and has one further option of 10 years available.
Dalton Park is a Crown Reserve of which Council is the appointed Trustee to manage the land on behalf of the Crown. All leases and licences over Crown land are subject to approval by the Minister for the Crown.
The Minister now will not consent to leases over part lots as is the case with Dalton Park, unless a subdivision of the land has been undertaken. The Minister will only consent to licence agreements in place of lease agreements for Dalton Park.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 54 _ CL04 - Ordinary Meeting Of Council - 12 August 2014 - Page 1 A clause in the current lease provides that the lessee must advise Council no more than 12 months and not less than 6 months before the end of the original term, the lessee gives written notice to the lessor that the lessee requires a lease of the premises for a further term of 10 years to commence at the end of the original term.
In relation to the current agreement, Council has no obligation to enter into a lease agreement as the period of notice has expired and therefore Council can enter into a licence agreement with Peta Wilson over Area 31.
The applicant has confirmed that she is seeking approval to now enter into a licence agreement for a term of 10 years.
OPTIONS
(a) The above option is preferred, to enter into a licence agreement for a further term of 10 years with Peta Wilson.
(b) Council may determine an alternative arrangement and enter into further negotiations with Peta Wilson.
STATUTORY IMPLICATIONS
a) Policy Implications
Not Applicable
b) Financial Implications
The annual licence fee is in accordance with the adopted Revenue Policy, currently $554 per annum plus rates and charges for 2014/15. All costs associated with the preparation of the licence agreement shall be payable by the applicant together with Council's Administration Fee of $370.
c) Legal/Statutory Implications
Not Applicable
d) Environmental Implications
Dalton Park is a Crown Reserve with the reserve purpose for racecourse and public recreation. This licence agreement is consistent with that purpose and over an area used for the stabling of horses. There is considered no environmental impact in relation to this matter.
e) Community Implications
The community would expect Council to provide services and facilities to meet community needs.
CONSULTATION
Department of Trade & Investment - Crown Lands Division Senior Management Team
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 55 _ CL04 - Ordinary Meeting Of Council - 12 August 2014 - Page 2 STRATEGIC LINKS
a) Growth Strategy Plan
Growing Griffith 2030 - Community Strategic Plan L5 - Utilise facilities and services for optimal participation.
b) Corporate/Business Plan
Council's Delivery Program 2013/14 - 2016/17 L5.1 - Provide and promote accessibility to existing services and facilities, including sporting, education and cultural activities.
ATTACHMENTS
(a) Email from Peta Wilson (b) Plan of Dalton Park - Area 31
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 56 _ CL04 - Ordinary Meeting Of Council - 12 August 2014 - Page 3 (a) Email from Peta Wilson From: "Peta Wilson"
ATTENTION DAPHNE BRUCE
Hi Daphne Further to our conversation this morning concerning Lease Lot 31. I confirm that I wish you to go ahead and organise a licence agreement for area 31, as it is now known as. Thanking you Peta Wilson
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 57 _ CL04 - Ordinary Meeting Of Council - 12 August 2014 - Page 4 Licence Area 31 Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 Page 58 ______Attachment (b) Plan of Dalton Park - Area 31 GRIFFITH CITY COUNCIL REPORT CL05 SUBJECT: SCOUT ASSOCIATION OF NSW BRANCH RELINQUISHMENT OF BUILDING, YENDA SCOUT HALL - WADE PARK, YENDA, CROWN RESERVE 61951 FROM: Daphne Bruce, Corporate Property Officer
SUMMARY
The Scout Association of NSW are requesting to relinquish to Council the Scout Hall located at Wade Park, Yenda (part Lot 881 DP751728).
Wade Park, Yenda is Crown Reserve 61951 with Council appointed the Trustee to manage the Reserve on behalf of the Crown.
Xeros Piccolo, Consulting Engineers have undertaken an inspection of the building on behalf of the Scout Association of NSW and the report is attached for Council's consideration (Attachment (c)).
Yenda Golf Club have also expressed interest in leasing this building from Council for use as its clubhouse and to undertake refurbishment of the building.
An inspection of the water and sewerage services to the building indicates that work is also required with upgrade of an absorption trench, internal plumbing and connection of a water meter to the building.
RECOMMENDATION
(a) Council accept relinquishment of the Yenda Scout Hall to the control of Council as Trustee of Wade Park, Yenda.
(b) Council call for Expression of Interest for the licence of the building formerly known as the Yenda Scout Hall with a further report to Council on completion of the process.
(c) Council as Trustee of Reserve 61951 Wade Park, Yenda lodge an application through the Public Reserves Management Fund Program for funding to assist with the upgrade of the sewer and plumbing services to the former Scout Hall, Wade Park Yenda.
BACKGROUND
In 2005 Council approved to enter into a lease agreement with the Scout Association of Australia, NSW Branch (Scouts), for their building located on Crown Reserve 61951, Wade Park Yenda (part Lot 881 DP751728) of which Council is Trustee.
The lease was executed by Council but attempts to finalise the agreement with the Scouts had stalled. The Scouts are now requesting that Council consider accepting the relinquishment of this building to Council as it is no longer being used.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 59 The Scouts have continued to pay an annual fee for occupation of Wade Park, Yenda, currently $516 for 2014/15 for occupation of Crown Reserves by non-profit organisations.
The Scout Association of NSW Branch were requested to provide Council with an engineers report on the present condition of the building (Attachment (c)).
Council's Building Certification Coordinator also inspected the building and commented on the Engineers report (Attachment (d)).
The Scout Hall adjoins the Guide Hall that is due to be demolished this month.
The Yenda Golf Club has expressed an interest in using the former Scout Hall as a clubhouse and to refurbish the building for occupation by the club. The Yenda Golf Club is located on part Wade Park and to utilise the Scout Hall as a clubhouse would require altering the layout of the course to incorporate the new clubhouse. The current building occupied by the Yenda Golf Club does not have internal toilets and patrons are required to utilise Council amenities at the park. The Scout Hall provides its own amenities. There is also a toilet amenities in close proximity to the Scout Hall.
A Development Application may be required for change in use of the building and a Construction Certificate for any building works.
A lease agreement is in place with Yenda Diggers Club for part of Lot 881 DP751728 (Reserve 61951) and part of the adjoining reserve Lot 1241 DP821503 (Reserve 159006) for an area of 42.87 hectares. The lease agreement commenced 1 July 1995 and is due to expire on the 30 June 2015. The golf course is solely contained within Lot 881 DP751728. The Yenda Golf Club has expressed that they will negotiate with Council to enter into a new agreement on expiry of the present agreement.
Although Council has not accepted relinquishment of the building or approved to lease the building to the Yenda Golf Club, the club is lodging an application under the Community Building Partnership Grants, to assist with improvements to the building, should they be successful with their application to Council.
Council has provided a letter of "in principle" support to this application as applications closed on the 18 July 2014, prior to this report being available to Council.
The water and sewerage systems were also investigated, with the septic tank full of ground water and requiring pump out and as the absorption trench has no history, it will require an upgrade to avoid any future issues. The football amenities at Wade Park also require an absorption trench to be installed, with both the Scouts Hall septic tanks and the football amenities to share the one absorption trench to reduce costs.
A separate water meter is to be connected to the Scout Hall for future occupation, as it is currently fed off the one meter for the park, with internal plumbing in the hall also requiring upgrade to the meter.
To assist future occupants of the Scout Hall with costs towards septic and water upgrades, there is an opportunity for Council to lodge an application through the Crown Lands, Public Reserves Management Fund Program for financial assistance to meet part of those costs for both the Wade Park amenities and Scout Hall. An estimate of the total works is $27,000.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 60 Council may determine not to accept relinquishment of the building and require the Scouts Association, NSW Branch, to remove the building from Wade Park, but minor repairs to the building and upgrading of the sewer and water systems will allow future occupation of the building.
OPTIONS
(a) Council accept relinquishment of the Scout Hall, Wade Park Yenda and resolve to advertise for Expression of Interest for occupation of the building.
(b) Council may determine not to accept ownership of the building and request the Scout Association of NSW Branch to remove the building from the site. This is not the preferred option as the building is in relatively good condition and may be utilised by other organisations that are prepared to upgrade the building to an acceptable standard.
(c) Council accept relinquishment of the Scout Hall, Wade Park Yenda and negotiate with the Yenda Golf Club to enter into a licence agreement for occupation of the building.
STATUTORY IMPLICATIONS
a) Policy Implications
Not Applicable
b) Financial Implications
Council has been receiving an annual fee from the Scouts Association of NSW Branch for the occupation of the land, with the Revenue Policy 2014/15 applicable fee of $516 for leases of Crown Reserves and Council owned Reserves to Non Profit Organisations e.g. Scouts etc. The Scouts Association are exempt from rates.
An annual licence fee would need to be negotiated with the Yenda Golf Club and approved by the Crown and Council.
The Yenda Golf Club are lodging an application through the Community Building Partnership Grants to undertake improvements to the building.
The total cost of a new absorption trench, internal plumbing, water meter to the hall and connecting both septic systems of the hall and football amenities sheds, is estimated at $27,000. The Parks & Gardens Department have available material that can be used towards these works. Council has the opportunity to apply through the Crown Lands, Public Reserves Management Fund Program for grant funding and it is proposed that Council lodge an application for the total cost.
c) Legal/Statutory Implications
Department of Trade & Investments - Crown Lands Division, as owner of Wade Park, Yenda, are required to approve of any future licence agreement over the land.
d) Environmental Implications
Should Council accept transfer of ownership of the building, improvement works identified by the engineers report may be included in any future licence agreement for
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 61 the building. Any work undertaken on the building and requiring a Construction Certificate will be inspected by Council as the consenting authority prior to issuing an Occupation Certificate.
e) Community Implications
Council has a duty of care to the community that all buildings that come under its control are to an acceptable standard and do not present a future financial burden to the community.
The community would expect Council to consider all options and make sound financial decisions.
CONSULTATION
Senior Management Team Xeros Piccolo, Consulting Engineers Council Building Certification Coordinator Yenda Golf Club Inc.
STRATEGIC LINKS
a) Growth Strategy Plan
Growing Griffith 2030 - Community Strategic Plan D9 - Establish social and commercial infrastructure for the betterment of community wellbeing and natural resource management
b) Corporate/Business Plan
Council's Delivery Program 2012 -2017 D9.4 - Maintain and improve services to villages and rural areas of Griffith LGA.
ATTACHMENTS
(a) Email from Scouts Australia NSW - request to surrender building (b) Location map of Scout Hall, Wade Park, Yenda (c) Xeros Piccolo, Consulting Engineers report (d) Griffith City Council Building Certification Coordinator report (e) Yenda Golf Club letter (f) Letter of "in principle" support for funding application - Community Building Partnership Grants
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 62 (a) Email from Scouts Australia NSW - request to surrender building
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 63 (b) Location Map of Scout Hall, Wade Park Yenda
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 64 (c) Xeros Piccolo, Consutling Engineers Report
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 65 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 66 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 67 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 68 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 69 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 70 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 71 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 72 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 73 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 74 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 75 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 76 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 77 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 78 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 79 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 80 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 81 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 82 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 83 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 84 (d) Griffith City Council Building Certification Coordinator Report
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 85 (e) Yenda Golf Club Letter
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 86 (f) Letter of "in principle" support for funding application - Community Building Partnerships Grants
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 87 GRIFFITH CITY COUNCIL REPORT CL06 SUBJECT: ST PATRICK'S PRIMARY SCHOOL - APPLICATION TO CLOSE AND PURCHASE PART OF THE ROAD RESERVE IN KOOBA STREET, GRIFFITH FROM: Daphne Bruce, Corporate Property Officer
SUMMARY
Council has received an application from the Diocese of Wagga Wagga, Catholic Schools Office on behalf of St Patrick's Primary School to close and purchase part of the road reserve adjoining their property in Kooba Street, Griffith (Attachment (a)).
The road reserve the subject of this request is located between Lot 3 Section 66 DP758476 and Lot 1 DP652270 (Attachment (b)), with an estimated area of 442m2, (subject to survey).
As part of the application process all departments of Council were consulted with no objections to the closure and sale of this section of Kooba Street to St Patrick's Primary School.
The report is recommending Council commence the public notification process and thereafter if no objections received lodge an application with NSW Trade & Investment, Crown Lands Division as the consenting authority under the Roads Act 1993, to close the road.
A separate application has been received to close and purchase part of the road reserve in Noorebar Avenue, Griffith which is the subject of a separate report. This additional application has been the subject of a more comprehensive analysis and the delay in reporting the Kooba Street application is because it was considered appropriate that Council determine both applications together.
RECOMMENDATION
(a) Council commence the public notification process associated with the closure of that section of Kooba Street, shown in Attachment (b).
(b) Should no submissions be received objecting to the closure of that section of Kooba Street shown in Attachment (b) Council resolve the following:
(i) Council delegate authority to the Mayor and General Manager to negotiate an appropriate sale price of the closed road with the Diocese of Wagga Wagga, Catholic Schools Office on behalf of St Patrick's Primary School.
(ii) Council apply to the Department of Trade & Investment - Crown Lands Division to close that part of Kooba Street shown in Attachment (b).
(iii) The Mayor and General Manager be delegated authority to sign all relevant road closure and sale documentation under Council's common seal.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 88 _ CL06 - Ordinary Meeting Of Council - 12 August 2014 - Page 1 (iv) Total costs incurred by Council in closing that part of Kooba Street as identified in Attachment (b) to be paid for by Diocese of Wagga Wagga Catholic Schools Office and St Patrick's Primary School in addition to the negotiated sale price.
(c) Should submission(s) be received by Council during the public exhibition process a separate report be presented to Council for determination and that recommendation (b) not proceed.
BACKGROUND
The Diocese of Wagga Wagga, Catholic Schools Office on behalf of St Patrick's Primary School has lodged an application proposing to purchase part of the road reserve adjoining the school in Kooba Street, Griffith. Council's process for applications to close and purchase a road reserve is to seek information from each Council department to the proposal prior to consideration at an Ordinary Meeting of Council. On resolution of Council to proceed with a road closure and future sale of the closed road, Council undertakes advertising and deals with any submissions received, prior to lodging an application with the Department of Trade & Investment - Crown Lands Division under delegated authority and the Roads Act 1993. The process is also subject to consideration by utility services i.e. Jemena, Essential Energy and Telstra.
The Kooba Street road reserve is located between Lot 3 DP758476 and Lot 1 DP652270 with an approximate area of 442m2 (subject to survey). No objections were received within Council departments to the closure and sale of this part of the road reserve and it is recommended that Council proceed to undertake the public notification period and lodge an application to close this road reserve.
A public road that was formerly vested in the Council on closing remains vested in Council as operational land for the purposes of the Local Government Act 1993, unless prior to closure the land is declared Community land.
OPTIONS
(a) The above recommendation is the preferred option. The Kooba Street road is recommended for closure and sale as it is considered surplus to Council future requirements.
(b) Council may determine not to proceed with the sale of this part of Kooba Street road reserve and retain in Council ownership.
STATUTORY IMPLICATIONS
a) Policy Implications
Refer to Policy UD-CP-203: Roads - Purchase of
b) Financial Implications
A valuation of the road reserve to be closed has not been undertaken and will assist in negotiating an appropriate sale price.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 89 _ CL06 - Ordinary Meeting Of Council - 12 August 2014 - Page 2 All costs associated with a road closure application, survey plan and lodgement are the responsibility of the applicant together with the agreed purchase price.
c) Legal/Statutory Implications
ROADS ACT 1993 - SECT 43
43 Disposal of land comprising former public road owned by council
(1) This section applies to land vested in a council and forming part of a former public road.
(2) Land to which this section applies is operational land for the purposes of the Local Government Act 1993 unless, before the land becomes vested in the council, the council resolves that it is to be community land, in which case the land is community land.
(3) If the land is disposed of by sale, the proceeds of sale (less the costs of the sale) are to be paid to the council.
(4) Money received by a council from the proceeds of sale of the land is not to be used by the council except for acquiring land for public roads or for carrying out road work on public roads.
d) Environmental Implications
The closure and sale of this part of Kooba Street will not have any environmental impact.
e) Community Implications
The Roads Act 1993 requires Council to undertake community consultation for a period of 28 days and to consider any submissions that may be received objecting to the road closure. The community would expect Council to obtain maximum return for the sale of the closed road and utilise those funds towards the maintenance and upgrade of its existing road network.
CONSULTATION
Senior Management Team Internal Council Departments (Works, Water & Sewer, Engineering, Sustainable Development)
STRATEGIC LINKS
a) Growth Strategy Plan
Growing Griffith 2030 - Community Strategic Plan D4 - Maintain and develop public roads, paths, cycleways and transport corridors.
b) Corporate/Business Plan
Council's Delivery Program 2013/14 - 2016/17 D4.4 - Install path/cycleways to connect suburbs and villages. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 90 _ CL06 - Ordinary Meeting Of Council - 12 August 2014 - Page 3 ATTACHMENTS
(a) Letter of request from Diocese of Wagga Wagga, Catholic Schools Office to purchase a portion of Kooba Street road reserve (b) Plan of Kooba Street road reserve the subject of this application
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 91 _ CL06 - Ordinary Meeting Of Council - 12 August 2014 - Page 4 (a) Letter of request from Diocese of Wagga Wagga, Catholic Schools Office to purchase a portion of Kooba Street road reserve
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 92 _ CL06 - Ordinary Meeting Of Council - 12 August 2014 - Page 5 (b) Plan of Kooba Street road reserve the subject of this application
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 93 _ CL06 - Ordinary Meeting Of Council - 12 August 2014 - Page 6 GRIFFITH CITY COUNCIL REPORT CL07 SUBJECT: ST PATRICK'S PRIMARY SCHOOL - APPLICATION TO CLOSE AND PURCHASE ROAD RESERVE - NOOREBAR AVENUE, GRIFFITH FROM: Daphne Bruce, Corporate Property Officer
SUMMARY
Council has received an application from the Diocese of Wagga Wagga, Catholic Schools Office on behalf of St Patrick's Primary School to close and purchase the road reserve adjoining the school and Roman Catholic Church in Noorebar Avenue, Griffith (Attachment (a)).
Various discussions with the applicant have occurred over the past six years in relation to either leasing, closure, sale and or maintenance of this part of the road reserve.
The sale of the road reserve at a price to be negotiated was one of a number of property matters the subject of an "In Committee" report to the Ordinary meeting of Council on 13 July 2010, "Options and Opportunities for Certain Council Properties". The report did not contain a significant analysis of this site but authority was delegated to the General Manager and Mayor to enter negotiations.
A sale price for the road reserve could not be negotiated between the parties at the time and therefore there was no further action on the matter. Council has been requested to revisit the possible sale of the property as per correspondence attached.
Council's internal process for closure and sale of road reserves is to consult with all departments of Council and thereafter if resolved by Council, proceed with a public notification process.
Within the report of the 13 July 2010 there was no reported analysis or responses from Council departments, nor an outcome reported back to a subsequent Council meeting on the progress of negotiations.
Council staff advise there may be a future need to utilise the road reserve and there is major infrastructure located within it.
This report is recommending rescinding part Minute No. 0258 of the Ordinary Meeting of Council of 13 July 2010, which reflects the previous decision of Council to enter negotiations, as it is recommended Council retain the road reserve in Noorebar Avenue as a Council asset.
Licensing of the road reserve to St Patrick's Primary School and Sacred Heart Church may be an alternative option for Council consideration, with resurfacing of the road reserve forming part of those negotiations.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 94 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 1 RECOMMENDATION
(a) Council rescind the following sections of Minute No. 0258 from the Ordinary Meeting of Council of 13 July 2010:
Minute 0258 part (b) Delegate authority to the General Manager and Mayor to negotiate an appropriate sale price for the Noorebar Avenue carpark to St Patrick's Primary School including all costs relating to the road closure application.
Minute 0258 part (c) Subject to the negotiation of a sale price for Noorebar Avenue carpark that:
Minute 0258 part (i) Council apply to the Department of Lands to close the road reserve on which the car park is situated.
Minute 0258 part (ii) On approval to the road closure application for Noorebar Avenue carpark the land be classified as operational land.
(b) Council retain the Noorebar Avenue road reserve under Council ownership.
BACKGROUND
Correspondence has been received from the Diocese of Wagga Wagga, Catholic Schools Office on behalf of St Patrick's Primary School requesting Council revisit the sale of a portion of road reserve in Noorebar Avenue.
The Noorebar Avenue road reserve is an unformed car parking area adjoining Sacred Heart Church and St Patrick's Primary School.
Consultation with the applicant has occurred in the past in relation to either leasing, closure, sale and or maintenance of this part of the road reserve.
In June 2008 St Patrick's Catholic Primary School proposed by letter (refer Attachment (c)), that Council repair the surface of the car park and then offer to the Parish a long term lease. The Parish would then take responsibility for maintenance of the surface of the car park. The school advised the benefits of the arrangement would remove future responsibility of the maintenance of the car park from Council and ensure increased use of the area.
They further advised the car parking area is used by the elderly attending Mass, weddings, funerals and for parents of the school, and that school traffic from Warrambool Street would divert to this car park.
At the Council meeting of 22 July 2008, Notice of Motion 309, Council resolved that Council provide a report on costs relating to the resurfacing and rectification of the off street parking for St Patrick's School on Noorebar Avenue, Griffith with a view to allocating funds at the September quarterly review.
A report to Council of 9 December 2008 (Attachment (c)), provided several options for maintenance and costs and outlined leasing arrangements. The report advised there was capacity for approximately 95 car spaces.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 95 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 2 Council resolved:
(a) Council agree to minimal gravel replacement at the carpark at Noorebar Avenue, for a total cost of $10,000.00 with the General manager to enter into negotiations of repayment of this cost.
(b) Council agrees to lease the carpark to the Sacred Heart Parish and St Patrick's Primary School in accordance with the current Council's Revenue Policy, $41.20 per car space per annum plus CPI.
(c) Council agrees to charge the Sacred Heart Parish and St Patrick's Primary School all outgoings in the preparation of the lease documentation.
This offer was rejected by St Patrick's Catholic Primary School by letter dated 2 November 2009 (Attachment (d)), as they had hoped the offer would be more financially generous.
An "In Committee" report to the Ordinary Meeting of Council on the 13 July 2010 delegated authority to the General Manager and Mayor to negotiate an appropriate sale price for the Noorebar Avenue carpark to St Patrick's Primary School including all costs relating to the road closure application.
Council management at the time acted on the resolution, entering into negotiations in relation to the sale of the road reserve. The negotiations stalled over the value of the reserve and the matter did not proceed any further and neither was this outcome reported back to Council.
A request to reconsider the sale of the land has been received.
Council's internal process for applications for road closure is to seek information from each Council department to the proposal prior to consideration at an Ordinary Meeting of Council. As there was no reported analysis from internal resources at the time, the recent request has been referred to each department for comment, which identified a number of reasons why the sale of the land is not recommended.
Since the tabling of the July 2010 report to Council, there have been further proposed developments in and around the health precinct of Noorebar Avenue and Animoo Avenue as follows;
1. NSW Health have commissioned a Master Plan for the Griffith Base Hospital site which includes potential major re-build of the Base Hospital at some undetermined point in the future, and 2. The construction of the Griffith Community Private Hospital in Animoo Avenue.
Both of the above will have impacts on the surrounding area and the Noorebar Avenue road reserve is likely to be a strategically required piece of land in the future for infrastructure upgrades.
There exists through the road reserve a Council owned 250mm diameter cast iron potable water main. The main is a major supply for the north Griffith precinct, including St Patrick's Primary School, Sacred Heart Church and Griffith Base Hospital and associated facilities. The main was constructed in 1945, with a remaining service life of 25 years. The main was designed for potential growth in the area.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 96 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 3 Future development of the school and at Griffith Base Hospital may require the realignment and upgrading of the size of the main, with a sale of the road reserve limiting the options available for this upgrade/relocation. It is not Council practice or good engineering design to have water mains through private property, with potential liability concerns. Any sale of the road reserve would require relocating the main to Council's road reserve. Otherwise, sale of the road reserve would require a blanket easement over the whole of the land to prevent any construction of buildings on the land and ongoing consultation on any road works to protect this water main.
Other services located within the road reserve include telecommunications and overhead power lines. Essential Energy have no objections to the sale of the road reserve if a 3 - 4 metre verge to the new lot edge is created to protect their high and low voltage line situated on the gutter line/road verge of Noorebar Avenue. Telstra does have assets in the vicinity but also have no objections to the road closure. Any future construction would require an accredited Telstra Asset Plant Locator to perform cable location. Jemena have advised they do not have any natural gas mains/services or any issues with and in the proposed road reserve closure.
With three churches, two schools, Griffith Base Hospital, several medical centres, a retirement village, day-care centres and Apex Park in the vicinity, the precinct is a significant generator of pedestrian and cycle traffic. The Private Hospital development, Griffith Base Hospital master planning and St Patrick's Primary School master planning for an aged care and child care facilities on their land will see a significant increase in pedestrian/cycle traffic.
Griffith's Pedestrian Access and Mobility Plan (PAMP) and Griffith Bicycle Plan identified the need to improve pedestrian and cycle access along Noorebar Avenue with future construction of a 2.4 metre wide shared path along the north-western side of Noorebar Avenue and Boonah Street. This will link the area with the CBD and North Griffith. A sale of the road reserve would limit the space available for the pathway together with other factors inhibiting the location, including overhead power lines and associated stays.
Noorebar Avenue is classified as a link road. A traffic count conducted in September and October 2012 between Carrathool and Hyandra Streets indicated the average daily traffic count at 1900 vehicles per day, with Noorebar Avenue a major link between North Griffith, the CBD and the main route to the airport. With the development of the Private Hospital and St Patrick's Primary School and also the new Melbourne air services, it is expected to see an increase in traffic generated. Sale of the road reserve will restrict any future road widening opportunities, allowing for the services and future shared pathway.
The unformed car park is currently available to the general public. The school has recently closed off a car park in Kooba Street, which was also utilised by Riverina Family Chiropractic. The closure of the internal bus bay off Warrambool Street has further restricted public parking in the area. Noorebar Avenue road reserve may be required for overflow parking for the surrounding facilities, including Griffith Base Hospital.
It is not clear from the correspondence received as to the purpose of the Diocese in seeking to acquire the land. If the purpose was for car parking, Council may again consider the option to license the car park area to St Patrick's Primary School and Sacred Heart Church, as was proposed in 2008, as an alternative to closing and selling the road reserve. Council's adopted Revenue Policy for 2014/15 provides an annual fee where approved on-street car parking on the footpath verge is endorsed (per car
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 97 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 4 space) plus Council Rates and Water Charges, currently $48.00 per car space. This would equate to $4,560 plus rates and charges, estimated on 95 car spaces. All legal fees for preparation of a licence agreement would be additional to these charges plus Council's administration fee, currently $370.
The matter of upgrading the surface of the road reserve to an acceptable standard would also require further negotiations and form part of a licence agreement if this was the direction that Council resolved to proceed.
As the road is a public road vested in Council, only Council may apply to have the road reserve formerly closed following a resolution of Council to do so. A public road that was formerly vested in the Council on closing remains vested in Council as operational land for the purposes of the Local Government Act 1993, unless prior to closure the land is declared Community land.
OPTIONS
(a) The above recommendation is the preferred option. Access to and future expansion of existing infrastructure, together with parking, pedestrian and bicycle requirements and development in the area of major facilities, the Noorebar Avenue road reserve is considered an important asset which should be retained in Council ownership.
(b) Council may determine to proceed to negotiate the sale of a portion of the Noorebar Avenue road reserve subject to a minimum that the applicant meet the cost of relocating all services. This would be a significant cost to the applicant. Negotiations should be finalised and reported to Council within six months of this resolution.
(c) Council may determine to negotiate a licence agreement for the road reserve with the upgrading of the surface of the road reserve and appropriate protection to Council assets forming part of those negotiations. Negotiations should be finalised and reported to Council within six months of this resolution.
STATUTORY IMPLICATIONS
a) Policy Implications
Refer to Policy - Roads - Purchase of
b) Financial Implications
A valuation of the road reserve was undertaken in 2010 on behalf of Council and a current valuation may be required if Council proceeds with the sale. All costs associated with a road closure application, advertising, survey plan, valuation and registration of the plan is the responsibility of the applicant, together with the agreed purchase price.
If Council proceeds with a licence agreement over the road reserve, the cost of resurfacing the road reserve and ongoing maintenance will form part of the negotiations with the applicant.
c) Legal/Statutory Implications
ROADS ACT 1993 - Sect. 43 43 Disposal of land comprising former public road owned by council ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 98 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 5 (1) This section applies to land vested in a council and forming part of a former public road.
(2) Land to which this section applies is operational land for the purposes of the Local Government Act 1993 unless, before the land becomes vested in the council, the council resolves that it is to be community land, in which case the land is community land.
(3) If the land is disposed of by sale, the proceeds of sale (less the costs of the sale) are to be paid to the council.
(4) Money received by a council from the proceeds of sale of the land is not to be used by the council except for acquiring land for public roads or for carrying out road work on public roads.
d) Environmental Implications
The closure and sale of this part of the Noorebar Avenue road reserve would not have any environmental impact. The road reserve is currently utilised for parking.
e) Community Implications
The Roads Act 1993 requires Council to undertake community consultation for a period of 28 days and to consider any submissions that may be received objecting to the road closure. The community would expect Council to consider any future planning requirements and to consider retaining this road reserve as a Council asset.
CONSULTATION
Senior Management Team Internal Council Departments (Works, Water & Sewer, Engineering, Sustainable Development)
STRATEGIC LINKS
a) Growth Strategy Plan
Not Applicable
Growing Griffith 2030 - Community Strategic Plan D4 - Maintain and develop public roads, paths, cycleways and transport corridors
b) Corporate/Business Plan
Council's Delivery Program 2013/14 - 2016/17 D4.4 - Install path/cycleways to connect suburbs and villages
ATTACHMENTS
(a) Letter of request from Diocese of Wagga Wagga, Catholic Schools office to revisit the sale of the road reserve in Noorebar Avenue. (b) Plan of Noorebar Avenue road reserve. (c) Council Report 9 December 2008 (d) Letter from St Patrick's Catholic Primary School - 2 November 2009 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 99 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 6 (a) Letter of request from Diocese of Wagga Wagga, Catholic Schools office to revisit the sale of the road reserve in Noorebar Avenue.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 100 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 7 (b) Plan of Noorebar Avenue road reserve.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 101 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 8 (c) Council Report 9 December 2008
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 102 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 9 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 103 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 10 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 104 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 11 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 105 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 12 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 106 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 13 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 107 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 14 ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 108 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 15 (d) Letter from St Patrick's Catholic Primary School - 2 November 2009
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 109 _ CL07 - Ordinary Meeting Of Council - 12 August 2014 - Page 16 MINUTES
MINUTES OF THE FESTIVAL OF GARDENS COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON 3 JULY 2014 COMMENCING AT 3.05 PM
PRESENT Councillor Pat Cox (Chair), Ann Lynette Brown (Community), Gaynor Clements, (Community), Eleanor Hancock (Community), Maryanne Mitchell (Community), Susan Wegner (Community) and June Devery (Alternate)
STAFF PRESENT Marketing and Promotions Officer, Paige Campbell and Senior Tourism Officer, Mirella Guidolin and Minute Secretary, Marisa Martinello. Quorum = 7
CL01 APOLOGIES
RECOMMENDED on the motion of Eleanor Hancock and Maryanne Mitchell that apologies be received from Greg Lawrence, Rosa Mackenzie, Rina Mercuri, Bruno Plos, Joy Plos, David Spence, Glennis Spence and Ellen Kelly.
Absent: Councillor Dino Zappacosta, Director of Sustainable Development; Neil Southorn and Councillor Doug Curran.
CL02 CONFIRMATION OF PREVIOUS MINUTES
RECOMMENDED on the motion of Eleanor Hancock and Maryanne Mitchell that the minutes of the previous meeting held on 5 June 2014, having first been circulated amongst members, be confirmed after the following wording amendments.
3.1 Heading to change to 'Beautification in Preparation for Festival of Gardens in October' and first sentence to change to 'Mrs Hancock advised that there has been some plantings of Lantanas along Jondaryan Avenue by Parks and Gardens Staff'. CL13.2 change Postcode to email address.
CL03 BUSINESS ARISING
3.1 Window Display
Councillor Cox advised that letters regarding the window display "Up the Garden Path" have been prepared and will be sent to all businesses in town to participate in the window display. Councillor Cox advised that schools will be contacted after the school holidays. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 110 _ Festival Of Gardens Management Committee - 3 July 2014 - Page 1 MINUTES
CL04 DECLARATIONS OF INTEREST
Nil
CL05 DRAFT ITINERARY FOR TINO CARNEVALE
Mrs Mitchell discussed the draft itinerary with the Committee. Times and details will be confirmed with Mr Tino Carnevale. The itinerary will be advertised in the 2014 Program.
CL06 FESTIVAL LAUNCH
Ms Campbell has been in touch with Mr Steve Bertoldo who will be available to cook the paella at the Festival of Gardens Launch which will be held in the Visitors Information Centre Car Park from approximately 6.00 pm to 10.00 pm. Ingredients for the paella will be sourced locally.
Ms Campbell suggested to invite school choir and bands, everyone will be invited to attend and Mr Carnevale will give a welcome presentation at the launch.
Ms Campbell advised that a Traffic Management Plan will be put in place to close west bound lane from the Econo Lodge to Jondaryan Avenue roundabout. This will need to be approved by the Traffic Committee. The road will be closed from 5.30 pm till 11.00 pm.
Marques will be organised to be on stand by if weather is unfavourable. Advertisement for the launch details will be placed in the brochure and The Area News. The Committee suggested that a raffle on the night could be held.
A sub committee will be formed at the next meeting.
CL07 SATURDAY NIGHT AT PIONEER PARK MUSEUM
Councillor Cox advised that Pioneer Park has been booked and Mr Staltare will provide the music free of charge. Councillor Cox will be in contact with Pioneer Park Museum Manager to further discuss the night at Pioneer Park.
Councillor Cox advised that catering for the event will need to be sourced. As the event gets closer numbers will be required for catering purposes. The Committee suggested that a raffle on the night would be held.
A sub committee will be formed to organise the night at the next meeting.
CL08 FESTIVAL OF GARDENS 2014 PROGRAM
Ms Campbell advised the Committee that the brochure is in the same format as last year. Ms Agnew is sourcing advertisements for the program. Eight thousand copies will be produced by a local printer at a competitive price, the brochures will be ready early August. The sponsorship and advertising covers the cost of the 2014 advertising campaign and the program.
Mr Lawrence advised that he has secured free airfare for Mr Tino Carnevale from Sydney to Griffith by REX Airlines but a flight from Hobart to Sydney will need to be paid for. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 111 _ Festival Of Gardens Management Committee - 3 July 2014 - Page 2 MINUTES
Ms Campbell advised the Committee that the Festival of Gardens weekend is heavily booked by coach groups.
The cover page for the brochure is to be finalised by Ms Campbell and the twenty five year anniversary for next year will be mentioned in the brochure also.
CL09 ADVERTISING SCHEDULE
Ms Campbell advised that twelve thousand dollars will be spent on local and regional advertising, print, radio, TV and social media. Ms Campbell advised that the advertising schedule will capture the Riverina and caravanning market, and population within four hours drive of Griffith. This will be ideal for caravanners as they will not need accommodation.
Ms Campbell advised that the Area News has in the past put a feature on each garden of the Festival of Gardens garden entries.
Ms Campbell advised that the motor home travelling company website is a very good site to visit for information on events especially if you are caravanning. Facebook is also another good site to visit.
Griffith Tourism will have a stand at the Caravan and Camping Show in Canberra during October 2014, to further promote the Festival of Gardens and Real Juice Company Citrus Sculptures.
Ms Campbell advised that the Inland Tourism Awards Dinner is being held in Griffith this year and it will be a Gondola Journey Masquerade Ball to be held on the 26 July 2014. The Scalabrini Gondola citrus sculpture will be a feature and photo opportunity in the main room, further promoting the festival.
CL10 GENERAL BUSINESS
10.1 Donations
Ms Wegner approached all the accommodation places in Griffith and asked for a donation towards the Festival of Gardens a small amount was collected from the businesses in town.
10.2 Lake Wyangan School
Councillor Cox advised that Lake Wyangan School are very excited to be part of the Festival of Gardens and will be happy to call their nature display "Up the Garden Path" to keep with the theme that will be used for the Window Display.
10.3 Marian Catholic College
Mrs Hancock advised that Mr Ceccato and Councillor Curran have met with Marian Catholic College. The sculpture has been approved pending addition of a ledge on the inside of the window to support people leaning on the window having photos, so oranges aren't continually being knocked off. Mr Ceccato will make contact to advise them of this. More new sculpture applications have been submitted, yet to be discussed with Mr Ceccato and Councillor Curran regarding structural/safety issues. Ms Guidolin to arrange a meeting with Mr Ceccato and Councillor Curran to discuss.
Mrs Hancock left the meeting the time being 4.20 pm. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 112 _ Festival Of Gardens Management Committee - 3 July 2014 - Page 3 MINUTES
10.4 Website
Mrs Mitchell has asked if more information could be uploaded to the website for the Festival of Gardens as there is not much information there at the moment.
10.5 Lane
Ms Devery is opening her garden for the festival this year and has advised that Council has fixed the lane next to her home. Ms Guidolin to investigate with Parks & Gardens further regarding upkeep as Mrs Devery's garden will be open for display.
CL11 NEXT MEETING
The next meeting of the Festival of Gardens Management Committee is to be held on 7 August 2014 at Council Chambers.
There being no further business the meeting closed the time being 4.25 pm.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 113 _ Festival Of Gardens Management Committee - 3 July 2014 - Page 4 MINUTES
MINUTES OF THE TRAFFIC COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON 8 JULY 2014 COMMENCING AT 10.34 AM
PRESENT Councillor Doug Curran (Chair), Sergeant Tim Lockwood (Police), Michael Buckley (RMS), John Bonetti (representing Adrian Piccoli)
STAFF PRESENT Engineering Design and Approvals Manager, Graham Gordon; Traffic Engineer, William Wood; Road Safety Officer, Greg Balind; Minute Secretary, Jenny O'Donnell-Priest
CL01 APOLOGIES
No apologies were received.
CL02 CONFIRMATION OF PREVIOUS MINUTES
RECOMMENDED on the motion of John Bonetti and RMS representative that the minutes of the previous meeting held on 10 June 2014, having first been circulated amongst members, be confirmed.
CL03 BUSINESS ARISING
3.1 St Patrick's School Bus Zone
The Committee discussed progression of this item. Mr Gordon advised that the trial ended 27 June 2014 and is being assessed.
3.2 Intersection of Mirrool Branch Canal Road and Kidman Way
Mr Balind advised that he had been in contact with Mrs Nugan and that Council authorised tree planting with provision for trees to be trimmed. Designs have been submitted to RMS for the intersection.
3.3 Traffic Management Plan Relating to 1 Banna Ave, Griffith (Doms Motors)
Further to previous recommendation by the Traffic Committee that investigations be conducted into the parking of heavy vehicles servicing the said business, enquiries have been made but no further information has been received to date.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 114 _ Traffic Committee - 08 July 2014 - Page 1 MINUTES
3.4 Request for Signage
Council staff have advised an applicant for directional signage off Kidman Way that their proposal would not be recommended as it is not compliant with Tourism Attraction Signposting Assessment Committee standards.
3.5 Sacred Heart Parish Request
Mr Balind informed the Committee that the Parish had been informed of Council's response. Councillor Curran advised that a question relating to this had been put to a recent Ordinary Meeting of Council and the matter had been addressed.
3.6 Pick up and Drop off at Schools
Mr Balind reported that there are new RMS guidelines for Safety Around Schools and this has been sent to local schools.
3.7 East Griffith Parking
Mr Balind advised he had liaised with RMS representative. The ramp has been redesigned and costing sought. The redesign proposal has been forwarded to RMS. Councillor Curran advised that a survey of business owners is being conducted at the moment.
CL04 DECLARATIONS OF INTEREST
NON PECUNIARY INTEREST
Cr Curran - CL08 - Traffic Management Plans - 2014 Citrus Sculpture Display Reason: Councillor Curran is a member of the Festival of Gardens Committee Make a declaration, stay in the meeting and participate in the debate and vote.
Greg Balind - CL06 - Installation of No Stopping Zones - Yoolooma Street and Macarthur Street Intersection Reason: Mr Balind lives in the vicinity. Make a declaration, stay in the meeting and participate in discussion.
CL05 ACTION REPORT
The Traffic Committee Action Report was reviewed and updated.
CL06 INSTALLATION OF NO STOPPING ZONES - YOOLOOMA STREET AND MACARTHUR STREET INTERSECTION
Mr Balind advised that several complaints have been received in relation to the illegal parking of vehicles in the restriction zone. The recommended course of action would be to erect No Stopping signage and refer to Compliance Department to enforce compliance/action.
RECOMMENDED on the motion of RMS representative and police representative that:
(a) No Stopping zone/signs (8am - 9:30am and 2:30pm - 4:00pm school days only) be installed on Macarthur Street (southern side) at a location 15 metres to the east and 15 metres to the west of Yoolooma Street. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 115 _ Traffic Committee - 08 July 2014 - Page 2 MINUTES
(b) No Stopping zone/signs (8am - 9:30am and 2:30pm - 4:00pm school days only) be installed on the eastern and western side of Yoolooma Street at a location 10 metres to the south of Macarthur Street as per the attached plan.
CL07 INSTALLATION OF NO STOPPING ZONES IN LINE WITH THE PEDESTRIAN ACCESS MOBILITY PLAN - COLLINA
The Traffic Committee discussed shared pedestrian/cycleways and the requirement to install parking restrictions adjacent to kerb ramps. Councillor Curran requested that local residents be advised that the proposed centre median is to be installed. Mr Gordon stated that tenants and landlords will be advised via a letter.
RECOMMENDED on the motion of RMS representative and police representative that:
(a) the installation of a 28 metre No Stopping zone on the northern and southern side of Sanders Street to the west of Clifton Boulevard (as per design 1 attached)
(b) the installation of a 37 metre No Stopping zone on the northern side of Clifton Boulevard adjacent to the intersection of Hillam Drive (as per design 2 attached)
(c) the installation of 45 metre No Stopping zone on the corner of Clifton Boulevard and Doolan Crescent (north - as per attached design 3 attached).
CL08 TRANSPORT MANAGEMENT PLANS - 2014 CITRUS SCULPTURE DISPLAY - BANNA AVENUE
The Committee discussed the Transport Management Plan (TMP) submitted for the 2014 Citrus Sculpture display. Mr Balind stated that the only change to TMP as per recommendation (a) was that a temporary speed reduction zone be established for the period. RMS representative raised concern regarding possible pedestrian conflict due to the locality and increasing size of the display . RMS representative requested fencing to be installed for the duration of the display but the Committee believed this would take away from the aesthetic appeal of the display. The Committee discussed that consideration be given to another locality as the pedestrian conflict risk is increasing with growth of the event.
RECOMMENDED on the motion of John Bonetti and RMS representative that:
(a) the Traffic Committee note the submitted Traffic Management Plan for the Festival of Gardens event
(b) Councillor Curran consult with the Festival of Gardens Committee on the issues raised in regards to improving safety for the event.
CL08 GENERAL BUSINESS
8.1 Speed Zone Reviews
The RMS representative reported that the following speed zones were being reviewed: Walla Avenue (request for 60km/hr) McCarthy Road (request for 60km/hr - to be clarified)
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Sidlow Road (passed Stafford Road) 80km/hr down to 50km/hr. Wakaden Street extending out to Calabria Road (RMS to come back with recommendations) Calabria Road reduction request.
8.2 Holt Road, Overs Road, Watkins Ave, Oakes Road
Mr Balind advised that Councillor Zappacosta has forwarded a request for speed zone reviews of Holt Road, Oakes Road, Overs Road and Watkins Ave. Mr Balind advised that he would send a submission to RMS to review these roads with intent to uniform speed zone.
8.3 Inland Tourism Awards
Mr Balind advised that a request has been received from the Visitor's Centre to block off a part of Banna Lane on 26 July 2014. The Inland Tourism Awards Dinner will be held on that evening and the organising committee would like to utilise the area for the safe movement of guests from the Crystal Arcade to the Ex-servicemen's Club Ballroom.
8.4 Banna Ave - Private Vehicle Sales
Sgt Lockwood advised that drivers were being booked for double parking along the Banna Ave locality where private vehicles were parked for sale. The parking issue was noted as an ongoing item that is still being investigated.
CL09 NEXT MEETING
The next meeting of the Traffic Committee is to be held on 12 August 2014 at 10.30 am in the Murray Room, Griffith City Council.
There being no further business the meeting closed the time being 11.49 am.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 117 _ Traffic Committee - 08 July 2014 - Page 4 MINUTES
MINUTES OF THE TOURISM AND EVENTS COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON THURSDAY 10 JULY 2014 COMMENCING AT 5.37 PM
PRESENT Councillor Christine Stead (Chairperson), Councillor Dino Zappacosta, Councillor Leon Thorpe, Councillor Paul Rossetto - Alternate & Linda Pasquetti (Community)
STAFF PRESENT Tourism and Economic Development Manager, Greg Lawrence and Governance Coordinator and Minute Taker, Wendy Krzus Quorum = 5
At this point of the meeting a quorum was not achieved. The Chair stated that in the absence of a quorum there is a need for another representative on the Committee.
Action: Mr Lawrence to make contact with absent committee member and the Committee suggested other community members for him to contact.
Mr Lawrence reported that La Festa and the Visitors Centre are finalist in the Inland Tourism Awards and that submissions for the Awards involve a lengthy process taking at least 6 weeks to complete and that judging was quite an intense process. Councillor Stead stated that an Australia Day venue was still to be considered and suggested a number of suitable sites. Councillor Rossetto suggested the Sikh Temple, the outer sanctum as an Australia Day venue for consideration. Ms Pasquetti agreed that an outdoor venue rather than an indoor venue would be more suitable for Australia Day festivities. Dino Zappacosta entered the meeting, the time being 5.47 pm. At this point of the meeting a quorum was achieved.
CL01 APOLOGIES
Apologies were received from Councillor John Dal Broi, Councillor Alison Balind, Allan Bennett (Stakeholder), Senior Tourism Officer, Mirella Guidolin; Marketing & Promotions Officer, Paige Campbell; Director Sustainable Development, Neil Southorn; Amanda Quarisa (Community - Alternate) and Susanna Sternberg (Stakeholder). Absent: Andrew Calabria (Stakeholder)
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CL02 CONFIRMATION OF PREVIOUS MINUTES
RECOMMENDED on the motion of Councillors Rossetto and Thorpe that the minutes of the previous meeting held on 8 May 2014, having first been circulated amongst members, be confirmed.
CL03 BUSINESS ARISING
3.1 CWA Conference
Mr Lawrence advised that the recent CWA conference held in Griffith was a huge success with over 900 visiting persons.
3.2 2016 Centenary Celebrations
Councillor Thorpe enquired if any steps have been taken to invite dignitaries such as the Prime Minister, Governor General, State Premier etc to the 2016 Centenary Celebrations.
Mr Lawrence advised that letters will be drafted inviting dignitaries to the event.
3.3 Minutes of the 2016 Centenary Committee Meeting - 15 April 2014 - Sculpture Symposium
Discussion took place on the recent presentation to the 2016 Centenary Committee for a single sculpture to celebrate the Centenary.
Councillor Thorpe suggested that when the sculpture proposal is presented to Council a budget should have been determined by then.
Action: Mr Lawrence to check budget.
Mr Lawrence stated that it was important to engage someone who has run a similar event as this as this will be a significant event for Griffith.
Councillor Thorpe stated that in relation to sculpturing of stone, it should be into something artistic and that the Committee should be given some idea as to what they are going to get, ie what are they getting for their money.
Mr Lawrence suggested that a brief was needed with strict guidelines.
Councillor Stead stated that they needed to concentrate on the theme - 100 years of Griffith.
Discussion took place on what sculptures could be produced and where they would be sculptured. Councillor Rossetto stated that the Catholic Cathedral had enquired about a sculpture of "Christ the Redeemer" on a scale of around 1.8 metres in height and that a significant amount had been quoted for the project.
Councillor Zappacosta advised that it had been suggested at a past Council meeting that the water storage tank on Scenic Hill could be considered as a site for a painted mural.
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CL04 DECLARATIONS OF INTEREST
Nil
CL05 VISITOR INFORMATION CENTRE
Mr Lawrence stated that the "What's On" was a standard document that would be attached to each agenda for the information of the Committee.
CL06 RIVERINA REGIONAL TOURISM BOARD MEETING / TOURISM PROMOTION UPDATE
Mr Lawrence highlighted the following:
The information provided was for the information of the Committee. Riverina Regional Tourism (RRT) is made up of 17 Riverina councils including Griffith. Undertaking major push to help grow the visitation to the Riverina. Part of this is to sell the proposition that our point of difference that sets us apart from other area. Campaign to attract the visiting family and relations. RRT have mailed out to 70,000 local residents from RRT's member Council. RRT has been working with Destination NSW seeking sponsors to assist with marketing. RRT are planning further campaigns to come up with offers and specials that retailers/stakeholders including Pioneer Park, Theatre, GRALC and Art Gallery can entice visitation to our region. Seasonal postcard (tabled) will be different each time - trying to get the message out of what the area is all about. Cards have gone out in the July rates notices. Working with Wotif - booking agency trying to get into the digital age. Taste harness - what does the Riverina actually stand for - it's not always about food and wine.
Councillor Rosetto raised the proposal of major donors to Pioneer Park being made life members, which could act as an incentive to bring visitors to Pioneer Park. Life members would not be required to pay entry fee to the Park.
Mr Lawrence stated that this would be a good idea for the Pioneer Park Committee to review.
CL07 INLAND TOURISM AWARDS 2014 UPDATE
Mr Lawrence updated the Committee on progress so far, advising:
Plans for Award Ceremony progressing well. Photo opportunity this morning - will appear in The Area News. A call for help on the Friday with the gondola has gone out. Great opportunity to showcase what Griffith is all about. Festival of Gardens has come on board allowing the event to feature one of the orange sculptures. Hoping for at least 200 people on the night. Winners breakfast to be held at Pioneer Park, the next morning. Sunday 27 July 2014.
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CL08 KIDMAN WAY ANNUAL GENERAL MEETING
Mr Lawrence stated that the minutes of the Kidman Way Annual General Meeting was for the information of the Committee.
Mr Lawrence further stated that new Kidman Way brochure would be printed by Dobija and that the website would be upgraded.
CL09 MUSIC STAGE OPPORTUNITY
Mr Lawrence stated the NSW State Government was offering approximately $100,000 in funding.
Mr Lawrence further stated that we should harness all the enthusiasm and have one key area, perhaps the Showground and build a stage and have the appropriate infrastructure in place to compete with other events.
Mr Lawrence said that for this project to succeed a bit of vision was needed, and support obtained from the community and Council and that once funding was obtained expressions of interest could be called. The other benefit if we managed to secure funding for a purpose built stage will be this will be built by locals thus helping our local economy. This stage can then be used by all stakeholders from La Festa, Carols by Candlelight, Multi Cultural Events etc.
Councillor Rossetto thought the stage concept was a good idea.
Councillor Thorpe stated that it was a shame that the natural structure of Scenic Hill could not be used as a back drop.
CL10 MINUTES OF THE 2016 CENTENARY COMMITTEE MEETING - 7 JUNE 2014
Discussed earlier in the meeting.
CL11 GENERAL BUSINESS
11.1 Committee Vacancy
Members asked to be on the look out for potential interested Committee members.
11.2 Horse Trough
Councillor Stead praised those involved in the (Todd) horse trough construction which is located outside the Council Administration Office.
11.3 Showground Trust
Councillor Stead advised that there was a vacancy on the Showground Trust and that applications were being called for online.
Councillor Stead also advised that the Showground was the venue for the Moscow Circus which is currently in town.
Ms Pasquetti left the meeting, the time being 6.28 pm.
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At this point of the meeting the Committee did not have a quorum.
11.4 La Festa AGM
Councillor Zappacosta advised that the La Festa AGM would be held next week and that a Chair was needed for the Committee.
Councillor Rossetto enquired when the funding for La Festa would run out with Mr Lawrence advising that there were two more La Festa events before the funding ceased.
11.5 Festival of Gardens
Councillor Stead advised that the Festival of Gardens have secured display of 9 gardens.
11.6 Rotary Club of Griffith East - Car Show
Councillor Stead advised that this year's car show conducted by the Rotary Club of Griffith East would not go ahead and that a decision had been made to hold the event every second year instead of yearly.
CL12 ACTION REPORT
Was not discussed.
CL13 NEXT MEETING
The next meeting of the Tourism and Events Committee is to be held on 11 September 2014 at 5.30 pm.
There being no further business the meeting closed the time being 6.55 pm.
COMMITTEE RECOMMENDATION
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MINUTES OF THE UTILITIES COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON 17 JULY 2014 COMMENCING AT 1.10 PM
PRESENT Councillor Dino Zappacosta (Chair), Councillor Mike Neville, Councillor Paul Rossetto, Russell Rowley (Stakeholder), Virginia Tropeano (Stakeholder)
STAFF PRESENT Waste Operations Manager, John Roser; Senior Engineer W&S Operations, Steve Oosthuysen, Minute Secretary, Marisa Martinello. Quorum = 5
CL01 APOLOGIES
RECOMMENDED on the motion of Councillor Rossetto and Councillor Neville that apologies be received from Christopher Green.
Absent: Matthew Curley.
CL02 CONFIRMATION OF PREVIOUS MINUTES
RECOMMENDED on the motion of Councillor Rossetto and Russell Rowley that the minutes of the previous meeting held on 3 April 2014, having first been circulated amongst members, be confirmed.
CL03 BUSINESS ARISING
3.1 Bridge Road - Bins
Mr Roser advised that two bins were put in along Bridge Road by Council on Tuesday the 15 July 2014 as discussed at the last meeting. The bins are 240 Lt standard sized bins.
CL04 DECLARATIONS OF INTEREST
Non Pecuniary Interest Declaration Russell Rowley - General declaration for the meeting. Reason - Mr Rowley is a Director of a Recycling Centre. Make a declaration, stay in the meeting room, participate in the debate and vote.
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CL05 WASTE TRANSFER STATION UPDATE
Mr Roser gave an update on the progress of the Waste Transfer Station (WTS) and Household Problem Waste Community Recycling Centres (HPWCRC).
5.1 Household Problem Waste Community Recycling Centre
Application for $250,000 was made under the “Waste and Recycling Infrastructure Package” which is a NSW state government initiative to return funds to the community that was collected by the Section 88 Waste Levy, for a HPWCRC.
Council was notified that the application was successful on Friday the 30 May 2014 for the amount of $247,000.
At the beginning of this process the NSW Environment Trust and the EPA were made aware that this infrastructure project will be integrated into the WTS therefore it will benefit from a combined approval process and the competitive tendering process for design and construction.
5.2 Waste Transfer Station
Utilities committee met on Thursday 3 April 2014, recommending that the WTS concept design report authored by Geolyse be presented to Council for endorsement. Council adopted it on Thursday 3 April 2014.
As a result of the endorsement by Council the project has progressed to the following stage:
Geolyse was engaged to draft the quotation documents for Detailed Design these were put out for public viewing in the Sydney Morning Herald newspaper and Tenderlink, the quotation closes at 2.00 pm on the 25 July 2014.
The detailed design document sets out the following project milestones:
Task Description Indicative Time frames
1 Detailed design RFQ quoting period Closes on Friday 25 July 2014
2 Award of detailed design RFQ By Friday 1 August 2014
3 Detailed design & specification Monday 4 August 2014
4 Construction Tender documentation Monday 6 October to Friday 7 November
5 Construction Tender period November 2014 to December 2015
6 Construction Tender award Late January 2015
7 Construction period March to June 2015
Task 3 is where there will be 2 hold points; this is when the successful Consultant will present the designs/documents for the committee's review/information. This will occur when the drawings are considered to be 50% complete.
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Council staff is committed in keeping to the above indicative time frames, it is to be also noted that these time frames have been aligned with both sets of grant funding (LIRS and HPWCRC).
Mr Zappacosta explained to the Committee that Mr Oosthuysen, Senior Engineers Operations, would be sharing the role of Director of Utilities with Mr Gordon, Engineering Design and Approvals Manager.
CL06 RAMROC REGIONAL WASTE STRATEGY
Mr Roser presented the RAMROC Regional Waste Strategy to the Utilities Committee. The EPA requested that the RAMROC Regional Waste Strategy be adopted by Council.
Mr Roser gave a brief summary on the RAMROC Regional Waste Strategy regarding its objectives and purpose and provided the Committee with a two page summary.
Mrs Tropeano noted the report propose a mini Material Recycling Facility (MRF) to be constructed between Leeton and Griffith and that the recycling waste will need to be transported to a processing centre eg Wagga. Mrs Tropeano believes that the mini MRF should be situated in Griffith because of the large amount of waste Griffith would be disposing of at the facility.
Mr Zappacosta asked if Griffith could be included in the strategy with the mini MRF being built in Griffith.
RECOMMENDED on the motion of Virginia Tropeano and Russell Rowley that an additional fourth scenario be added to page 51 of Appendix D heading Modelling. The report to assess the viability of constructing the mini MRF in Griffith where recycling waste from other shires will be disposed of and sorted.
CL07 WATER USAGE, SALES & QUALITY
RECOMMENDED on the motion of Councillor Neville and Virginia Tropeano that the Committee note the information in the report.
CL08 QUESTION TIME RE REINTRODUCTION OF LARGER HOUSEHOLD ITEMS - ORDINARY MEETING OF COUNCIL
Mr Rowley asked about bulky waste pick up. Mr Roser advised that Bulky Waste Pick Up is not cheaper than Tip For Free Days (TFFD) and TFFDs are open to all residence in the Local Government Area whereas the bulky waste collection only services the villages and the residential areas. The cost of the bulky waste was approximately $85,000 a year. TFFD residents can dispose of two loads over the weekend (ute and trailer equals one load)
The Committee suggested that the service clubs be contacted to assist the elderly or infirmed with disposing waste on the TFFDs, a suggestion that a trial for one year be tested.
Mr Rowley made a suggestion to have coupons sent out with rates notices to use at the tip, Mr Roser informed that this would be expensive.
RECOMMENDED on the motion of Virginia Tropeano and Russell Rowley that a letter or an advertisement in the paper be sent out to the Service Clubs and Football Clubs to see if they would be interested in assisting the elderly or infirmed with disposal of rubbish on the TFFD.
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Mr Roser advised that TFFD will be moved to Saturday 13 and Sunday 14 September 2014.
Councillor Rossetto advised that a fee could be charged for the hire of a trailer to remove waste then donate the money to charity.
Mr Roser advised that there is a litter trailer available and it should be used by the community but advised that he does not have the staff to provide that service.
CL09 GENERAL BUSINESS
9.1 Quality of water in Yenda Area
Councillor Rossetto received a complaint from a resident in Yenda with regards to the water quality. Mr Oosthuysen will have it investigated.
9.2 Trees at Leachate Site
Mr Rowley was concerned with the trees that have been pulled out at the leachate site at the Tharbogang Tip. Mr Roser explained that the trees will be mulched and used for wood chips.
9.3 Wheely Bins
Mr Rowley was concerned with wheely bins splitting down the sides. Mr Roser advised that if the splits are caused by wear and tare then the bins will be replaced if the resident contacts Council.
9.4 Dams Committee
Councillor Zappacosta advised the Committee that a meeting concerning the building of dams is to be held on Thursday 24 July 2014 commencing at 10.00 am.
9.5 Lake Coolah/Lake Mejum Water Storage Project
Councillor Zappacosta advised the Committee that discussions regarding the Lake Coolah water storage project will be discussed at the Building Dams Meeting on Thursday 24 July 2014.
CL10 NEXT MEETING
The next meeting of the Utilities Management Committee is to be held on 16 October 2014 at 1.00 pm.
There being no further business the meeting closed the time being 2.35 pm.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 126 _ Utilities Management Committee - 17 July 2014 - Page 4 MINUTES
MINUTES OF THE GRIFFITH COMMUNITY PRIVATE HOSPITAL COMMITTEE MEETING HELD IN THE MURRAY ROOM, GRIFFITH ON TUESDAY, 22 JULY 2014 COMMENCING AT 6.24 PM
PRESENT Councillor John Dal Broi (Chairperson), Councillor Anne Napoli & Councillor Mike Neville
STAFF PRESENT General Manager, Brett Stonestreet; Director Business, Cultural & Financial Services, Max Turner; Director Sustainable Development, Neil Southorn & Manager Executive Services, Shireen Donaldson (Minute Taker) Quorum = 2
CL01 APOLOGIES
There were no apologies received.
CL02 CONFIRMATION OF PREVIOUS MINUTES
RECOMMENDED on the motion of Councillors Neville and Napoli that the Minutes of the previous meeting held on 24 June 2014, having first been circulated amongst members, be confirmed.
CL03 BUSINESS ARISING
There was not business arising from the previous meeting.
CL04 DECLARATIONS OF INTEREST
There was no declarations of interest.
CL05 UPDATE REPORT
5.1 Hospital Update (presented by Max Turner)
The schematic design is progressing with completion scheduled for August 2014.
There was a request from the Project Engineers and Essential Energy to consider an alternate location of the substation located on the hospital grounds to a proposed landscaped area. It was noted this could be beneficial to the project and the consensus was that the substation be moved. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 127 _ Griffith Community Private Hospital Committee - 22 July 2014 - Page 1 MINUTES
The Development Application amendment was lodged with the Department of Planning & Infrastructure in late June.
The appointed Independent Certifiers have completed and lodged their first report with the Commonwealth in July.
The next Project Control Group meeting is scheduled for early August.
5.2 Report from Brett Stonestreet
An enquiry has previously been received from TSA Management regarding s94A income associated with the hospital development.
Mr Turner advised that Council is currently exhibiting a revised policy on the potential rebating of s94A contributions as an Economic Development stimulus plan. If Council adopts the current draft policy, 30% of s94A contributions would be available for rebate to the project. Any additional rebates would be subject to a further report to Council.
Mr Stonestreet advised that recent communication from Toby Hall indicated that St Vincent's Board did not want to progress any EOI process before due diligence is complete.
5.3 Report from Councillor John Dal Broi
Councillor Dal Broi expressed that there is community concern that Commonwealth funds allocated to the project will be at risk if the project does not commence shortly.
Mr Turner advised he is in regular contact with Health and Hospitals Fund (HHF) advising progress of the project and monitoring this situation.
RECOMMENDED on the motion of Councillors Neville and Napoli that the reports be noted.
CL06 GENERAL BUSINESS
There was no General Business.
CL07 NEXT MEETING
The next meeting is to be held on Tuesday, 26 August 2014 at 6.00 pm.
There being no further business, the meeting closed at 6.36 pm.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 128 _ Griffith Community Private Hospital Committee - 22 July 2014 - Page 2 MINUTES
MINUTES OF THE PIONEER PARK MUSEUM COMMITTEE MEETING HELD IN THE MYALL PARK HALL, GRIFFITH ON 22 JULY 2014 COMMENCING AT 1.30 PM
PRESENT Councillor John Dal Broi (Chair), Councillor Pat Cox, Councillor Dino Zappacosta, Doreen Stephens (Community), June McGrane (Community), Gordon McCaw (Community), Steven Murray (Community), Frank Perosin (Community), Rhonda Romagnolo (Community.
STAFF PRESENT Director Sustainable Development, Neil Southorn; Manager Tourism and Economic Development, Greg Lawrence; Pioneer Park Manager, Bernadette Flynn; Pioneer Park Curator, Shirley Norris, Pioneer Park Technical Officer; Javier Terrazas; Minute Secretary, Jennifer O'Donnell-Priest. Quorum = 7
CL01 APOLOGIES
RECOMMENDED on the motion of Steven Murray and Gordon McCaw that apologies be received from Allan Bennett (Community), June McGrane and Shirley Graham. CARRIED.
It was noted that Mr Mick Agnew, a longstanding Pioneer Park Museum volunteer, is currently unwell and a get well card from the Pioneer Park Museum Committee is to be sent to him.
CL02 CONFIRMATION OF PREVIOUS MINUTES
RECOMMENDED on the motion of Gordon McCaw and Steven Murray that the minutes of the previous meeting held on 24 June 2014, having first been circulated amongst members, be confirmed. CARRIED.
CL03 BUSINESS ARISING
Nil
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CL04 DECLARATIONS OF INTEREST
Non Pecuniary Interest Declarations Mr Steven Murray - CL10 - Conservation and Display Building at Pioneer Park Museum Reason - Mr Murray is an architect and has volunteered his professional service to draw up concept plans for the Conservation and Display Building. Make a declaration, stay in the room and participate in the debate and vote.
CL05 PIONEER PARK MUSEUM OUTSTANDING ACTION REPORT
The Action Report is to be updated at the next meeting.
CL06 THE KNITTED GARDEN - MANAGER'S REPORT
Ms Flynn advised the Committee that she was in the process of accessioning the 'Knitted Garden' display for the Pioneer Park Museum. It was proposed to display the garden in the one teacher school with the musical equipment. The exhibition is planned to be launched during the Festival of Gardens celebrations in October. The school room will need attention and preparation prior to display. Councillor Cox suggested that this will need to be confirmed with the Festival of Gardens Committee to include this on the Festival of Gardens official program. The exhibition will be on display, in the first instance, for three months. The display area at the school will be utilised as a moving exhibition space thereafter.
RECOMMENDED on the motion of Doreen Stephens and Councillor Cox that the verbal report from the Manager regarding accessioning the Knitted Garden be noted. CARRIED.
CL07 UPCOMING EVENTS
The Manager gave a verbal update on upcoming events and happenings at Pioneer Park Museum (PPM) as summarised below:
Staff from the Visitor Information Centre have been liaising with PPM volunteers to advise on process of transferring account system. Liaison with McWilliam Wines to hold an evening event with Wine, Gourmet Foods and music on 10 October. This will be a pilot for future events of the same nature. Festival of Gardens evening function with Jazz music (band 'Metro') on 9 October. Salami Festival is to be held 24 August with 900 paid tickets and 20-30 sponsored tickets issued. Mr Perosin advised that organisation of the event was going according to plan. Local Government Week Mini Action Day is to be held on 5 September. Murrumbidgee Field Naturalists are compiling a list of native bird names for the Museum. Future plan to complement the Park with walkways and signage of flora and fauna native to the area. Inland Tourism Awards Breakfast on 27 July.
Mr Murray enquired whether it would be more beneficial to combine the Wine and Gourmet Foods evening with the Jazz evening to increase fundraising opportunity for Pioneer Park Museum. It was advised that the Festival of Gardens Jazz evening was taking place of their usual special event launch dinner.
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Mr Murray also queried whether a donation or monies were forthcoming from holding the Salami Festival at Pioneer Park. It was noted that the organisers were not keen to do this as the profit received from holding the event was not substantial and if pursued a change of venue may be considered. It was agreed that Pioneer Park staff were able to place concept plans for the new building (conservation area) on display and place a donations box nearby.
An update was requested on the Memorandum of Understanding (MOU) between Pioneer Park Museum and the Italian Museum Committee. Ms Flynn advised that this was still being revised but that it has been clarified that the Italian Museum was a cross subsidisation project. Councillor Cox advised that the draft MOU when finalised will be forwarded to both Committees for endorsement.
RECOMMENDED on the motion of Councillor Zappacosta and Councillor Cox that the upcoming events for Pioneer Park be noted. CARRIED.
CL08 NSW MUSEUMS & GALLERIES STANDARDS REPORT SUMMARY
Ms Flynn enquired from the Committee whether there were any comments or questions resulting from the NSW Museums and Galleries Standards Report Summary that was tabled at the last meeting and also sent out with the agenda. Councillor Cox asked if there were any specific Committee actions or resolutions required and was advised it was not needed at this stage.
RECOMMENDED on the motion of Doreen Stephens and Councillor Cox that the Manager's summary and recommendations from the NSW Museums and Galleries Standards Report be noted. CARRIED.
CL09 APPLICATIONS FOR MEMBERSHIP ON PIONEER PARK MUSEUM COMMITTEE
Discussion took place on the two new Committee applications that have been received for the Pioneer Park Museum Committee.
RECOMMENDED on the motion of Councillor Zappacosta and Steven Murray that:
(a) The Committee accept the application from Derek Motion and Carmel La Rocca to join the Pioneer Park Museum Committee.
(b) The Committee nominate Derek Motion and Carmel La Rocca as Community Members to the Pioneer Park Museum Committee. CARRIED.
CL10 CONSERVATION AND DISPLAY BUILDING AT PIONEER PARK MUSEUM
The Todd Subcommittee recommendation to build a combined conservation and exhibition facility to integrate the Todd Vehicles into the museum's collection and exhibition program was presented to the Committee. The Committee reviewed concept plans provided by Mr Murray and budget estimates provided by Maurice Wood of Goodwood Building Services for this proposal. The building was proposed to be staged in two parts which consists of (1) storage and conservation and (2) display. Mr Murray spoke to the proposal with explanation of a planning schedule with earthworks (cut & fill), steel pads and frames to be completed in stage 1 for underpinning structural integrity.
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It was stated that the budget estimate can be reviewed with a view to reducing cost through work being able to be carried out in house and Council development and project management assistance. Funding is to be sourced through a grant application, the trust account (Todd), fundraising and as set out in recommendation (c).
Discussion took place on the effect on the Entrance Project (refurbishment of front entrance) with respect to a changing exhibition space being catered for in that project. Ms Flynn explained that the changing exhibition space at the front will be utilised as a 'teaser' exhibition space ('teaser' being a small indication/advertisement of what the Museum has to offer to incite interest). The front entrance concept is to be commercially appealing project.
Discussion moved back to acquiring the Todd vehicles from the Executrix and housing them appropriately. It was advised that negotiation was underway for housing them in a temporary secure lock up location that Council will lease until they could be relocated to the Conservation Building.
RECOMMENDED on the motion of Councillor Zappacosta and Councillor Cox that:
(a) The Committee endorse the sub-committee preferred option to build a combined conservation and exhibition facility at Pioneer Park Museum.
(b) The Committee endorse the site for the proposed building between the Irrigation House (building 8) and the shearing shed (building 9).
(c) The Committee consider the funding implications of the various options and seek advice on how this might be allocated within Council's existing resources; 15/16 Capex budget or other allocations. CARRIED.
CL11 GENERAL BUSINESS
11.1 Pioneer Park Museum Financial Statements
Ms Flynn advised that the funds that were in separate accounts have now been transferred into one Restricted Reserves account. The Committee reviewed and noted the Financial Statements for May 2014. Payment to Datatrax and Sensis was noted and will be investigated as to whether this type of advertisement was worthwhile.
It was advised feedback was received from visitors to the Park and they thought the Museum was not promoted well and they found Council's website not very user friendly for visitors looking for local attractions. The issue was taken on notice and will be raised with the IT/Web staff personnel. It was suggested to have a picture/section on the front page with attractions and also a link from the Visitor's Information Centre web page with attractions.
RECOMMENDED on the motion of Councillor Cox and Rhonda Romagnolo that the Pioneer Park Museum Financial Statements be noted. CARRIED.
11.2 Baptist Church Restoration
Last meeting a recommendation was made with a cost analysis estimate given for the restoration of the Baptist Church. Council's Principal Planner, Building Certification Coordinator and a representative from WorkCover assessed the building due to the asbestos issue.
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It has been deemed necessary to remove all asbestos not just the damaged pieces that were originally identified. The removal and replacement cost increased the budget estimate to restore the church by approximately $20,000. This therefore requires further investigation and decision making before proceeding with the project.
The Committee discussed the options of demolition or restoration with associated costs. It was noted that the Church is a building of heritage integrity and deemed appropriate to restore. The inside of the Church, after refurbishment, is proposed to be utilised as a workshop area for changing space programs e.g. 'Artists in Residence'. Some members voiced their concern on idea of 'modernising' the inside of the building with split system air-conditioning and power therefore taking away from the historical integrity of the building. Further options to temperature control are to be investigated keeping these concerns in mind. The budget estimates are also to be analysed with a view to reducing cost.
It was noted that the Baptist Church members have not been invited to be involved with the project as yet.
RECOMMENDED on the motion of Councillor Cox and Councillor Zappacosta that the Committee write a letter to the Executive Members of the Baptist Church with invitation to be involved in the Restoration of the Baptist Church. CARRIED.
Mr Southorn advised that WorkCover raised an issue with the exclusion fencing of the church and he would report back to the Committee after gathering more information.
11.3 Till Update
An update was requested regarding the acquisition of the computerised till. Ms Flynn advised that the cable trenching had been done and data points installed. The equipment was in the process of being ordered.
The Committee reiterated the importance of the volunteers receiving training on Point of Sale equipment. Mr Lawrence and Ms Flynn advised that training was being arranged through the Visitors Information Centre staff and the Theatre Coordinator.
11.4 Income from Care Takers Cottage
Ms Flynn requested that investigation into the income and expenditure of the Care Taker's Cottage be reviewed. Mr Southorn advised that this would be taken on notice.
CL12 NEXT MEETING
The next meeting of the Pioneer Park Museum Committee is to be held on 26 August 2014 at Myall Park Hall, Griffith Pioneer Park Museum.
There being no further business the meeting closed the time being 3.09 pm.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 133 _ Pioneer Park Management Committee - 22 July 2014 - Page 5 MINUTES
MINUTES OF THE BUSINESS DEVELOPMENT AND MAJOR PROJECTS COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON 28 JULY 2014 COMMENCING AT 5.33 PM
PRESENT Councillor John Dal Broi (Chair), Councillor Anne Napoli, Councillor Paul Rossetto, Councillor Christine Stead, Councillor Leon Thorpe - Alternate, Paul Snaidero (Community), Peter Bonaventura (Stakeholder), Steven Murray (Stakeholder), Paul Pierotti (Stakeholder)
STAFF PRESENT General Manager, Brett Stonestreet; Director Sustainable Development, Neil Southorn; Manager Tourism & Economic Development, Greg Lawrence; Tourism & Economic Development Officer, Nicola James, Minute Secretary, Leanne Austin Quorum = 5
CL01 APOLOGIES
RECOMMENDED on the motion of Councillors Rossetto and Stead that apologies be received from Damien Bell (Community) and Marilyn Green (Community alternate).
CL02 CONFIRMATION OF PREVIOUS MINUTES
RECOMMENDED on the motion of Councillors Rossetto and Stead that the minutes of the previous meeting held on 26 May 2014, having first been circulated amongst members, be confirmed.
CL03 BUSINESS ARISING
3.1 Proposal for a Griffith Local Economic Development Assistance Program
Mr Southorn advised that the Economic Development Assistance Program is currently on public exhibition. Should there be any objections/submissions this will be presented to Council, otherwise it will be adopted following the 28 day consultation period.
3.2 Draft Policy - Use of Farm Dams for Commercial Aquaculture
Mr Southorn advised that the Draft Policy - Use of Farm Dams for Commercial Aquaculture is currently on public exhibition. Council is trying to assist this new industry and the policy will streamline the approval process. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 134 _ Business Development And Major Projects Management Committee - 28 July 2014 - Page 1 MINUTES
3.3 Proposed Sealing of Parking and Manoeuvring Areas Policy
Mr Southorn advised that the Draft Sealing of Parking and Manoeuvring Areas Policy is currently on exhibition.
3.4 Proposal for a Development Review Panel
Mr Murray requested an update on the Development Review Panel. Mr Southorn advised this has been considered at a Council Workshop. An amended terms of reference will be presented to the Committee for consideration.
3.5 Comunita' Montana Del Grappa Sister City Trip
Councillor Dal Broi advised he had received and email from his counterpart in Italy. This will be forwarded on to Council's Tourism and Economic Development Officer. Mrs James advised a meeting for interested community members will be held on 12 August at 12 o'clock at the Library. Mr Southorn advised community members who have lodged an Expression of Interest have been contacted.
3.6 Assistance for Altina Wildlife Park
Councillor Rossetto enquired if Council were able to assist Altina Wildlife Park with applications for funding. Mr Lawrence advised he had been in contact with Altina and would be happy to assist them with any future funding applications and will continue to work closely with them. Councillor Dal Broi suggested that Murrumbidgee Shire should be contacted to provide assistance also.
CL04 DECLARATIONS OF INTEREST
Nil
CL05 WESTERN RIVERINA INTERMODAL & LOGISTICS FREIGHT HUB (WRILFH)
In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.
CL05 WESTERN RIVERINA INTERMODAL & LOGISTICS FREIGHT HUB (WRILFH) Commercial Advantage 10A(2)(d) - commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret
Councillors Rossetto and Thorpe MOVED that:
(a) The Committee resolve into Closed Committee to consider business identified. (b) That pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the
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business to be considered is classified confidential under the provision of section 10A(2). (c) That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993. CARRIED.
Councillors Rossetto and Stead MOVED that open Committee be resumed. CARRIED.
Upon resuming open Committee the following recommendation was made.
RECOMMENDED on the motion of Paul Snaidero and Councillor Rossetto that Griffith City Council call for Expressions of Interest for parties to develop and operate a regional freight intermodal and logistics facility for the Western Riverina.
CL06 GRIFFITH BUSINESS CHAMBER TOP 5 IDEAS
Mr Pierotti advised the top 5 priorities are aimed at lobbying the State and Federal Government and would like Council to endorse the document to assist the Chamber in promoting these issues.
At this point of the meeting Councillor Stead declared a less than significant non-pecuniary conflict of interest (make a declaration, stay in the meeting and participate in the debate and vote on the item) as she works for an employment agency in Griffith.
RECOMMENDED on the motion of Peter Bonaventura and Steven Murray that Griffith City Council endorses the Top 5 Policy Priorities of the Griffith Business Chamber as attached to the report.
RECOMMENDED on the motion of Paul Snaidero and Paul Pierotti that Council contact the Hon. Kevin Humphries, Minister for Natural Resources, Lands and Water to visit the region as a matter of urgency in relation to irrigation allocations.
Councillor Napoli declared a pecuniary interest in relation to CL06 as she holds a high security water licence.
Councillor Rossetto declared a less than significant non-pecuniary conflict of interest (make a declaration, stay in the meeting and participate in the debate and vote on the item) in relation to CL06 as he holds a 300 ML of HS water to grow almonds which are a permanent crop.
CL07 SMALL BUSINESS FRIENDLY COUNCILS (SBFC) PROGRAM
Mr Lawrence provided an overview on the Small Business Friendly Councils Program. Councillor Napoli suggested that the wording in the charter be amended from 'Board' to 'Committee'.
RECOMMENDED on the motion of Councillor Rossetto and Peter Bonaventura that:
(a) The Small Business Friendly Councils Program of the NSW Small Business Commissioner be commended.
(b) Griffith City Council join the Small Business Friendly Councils Program.
CL08 UPDATE ON AMENDMENTS TO ENGINEERING GUIDELINES AND RELATED
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 136 _ Business Development And Major Projects Management Committee - 28 July 2014 - Page 3 MINUTES
POLICIES
Mr Southorn updated the Committee in relation to amendments to the Engineering Guidelines and related policies. The draft policy is currently on public exhibition.
Steven Murray and Councillor Rossetto MOVED the following MOTION that the Committee accept that the intention of Part 4 of the recommendation in relation to CL09 - Amendments to Council's Engineering Guidelines Recommended by Committee Member Mr Steven Murray from the minutes of the meeting held 20 January 2014, not apply to the subdivision of land where a dwelling entitlement is to be created.
Part 4 is as follows:
4) That where an existing development involves alterations and/or additions that requires either an increase for water service supply from an existing Council water main and/or an increase of sewer service drainage connected to an existing Council sewer main, there be no requirement for the developer to prove by way of calculation of the ability of Council's water and/or sewerage system to service (or not) any increased demand. Should the development necessitate calculations concerning the ability or otherwise of Council's water and/or sewerage system, Council shall do so without cost to the developer and inform the developer of the outcome at pre-DA meeting/s.
Note: Council may request information from the intended applicant regarding the on-site sewerage and water systems for the existing and proposed development including peak demands generated from the entire development by either a suitably qualified licensed plumber or consultant engaged by the developer, in order to assess the capacity of Council's infrastructure.
Mr Pierotti requested that the guidelines refer to the provision of 'electricity' rather than the general term 'services'. Mr Southorn was asked to clarify the definition of services and whether or not it would affect a DA application for subdivision and this to be reported to the next meeting prior to further consideration of the recommendation.
CL09 PAR AVION UPDATE
Mr Lawrence provided members with a copy of the Draft Communications and Promotions Plan for Par Avion Griffith-Melbourne Service 2014 (Attachment a) and requested that the Business Chamber pass this information on to other businesses to encourage use of the service.
Councillor Dal Broi advised he and Mr Stonestreet met with the General Manager of Par Avion recently and he is pleased with Council's support.
Mr Pierotti advised the Business Chamber would assist in this matter and suggested another press release be prepared in relation to the success of the service and extension to the flight schedule allowing people to travel on weekends.
Councillor Napoli left the meeting the time being 7.13 pm.
RECOMMENDED on the motion of Councillors Rossetto and Stead that the report be noted.
CL10 ACTION REPORT
RECOMMENDED on the motion of Councillors Stead and Rossetto that the Action Report be noted. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 137 _ Business Development And Major Projects Management Committee - 28 July 2014 - Page 4 MINUTES
CL11 GENERAL BUSINESS
11.1 Construction Certificate Turnaround Times
Mr Murray advised he has an issue with construction certificate turn around times, particularly in relation to a specific DA. Mr Stonestreet advised he would investigate this matter and respond to Mr Murray the next day.
11.2 Development Applications that gave not been issued an Occupation Certificate
Councillor Rossetto enquired about the progress of the following up of DAs requiring issue of an Occupation Certificate. Mr Stonestreet advised there were approximately 700 outstanding DAs with Council Officers prioritising the high risk DAs. Mr Southorn advised the high priority DAs have been addressed and staff are working on the back log of outstanding DAs which in many cases only require a final inspection. Mr Southorn advised that the proposed local economic assistance program will provide financial incentives to finalise DAs by way of rebate of contributions. This may assist the process.
11.3 Water Issues Mr Snaidero MOVED that an economic benefits paper for our LGA be prepared in relation to the Lake Coolah project to address additional supply of water. Mr Snaidero suggested Council and the Business Chamber work together to progress this issue. Councillor Dal Broi advised this matter should be further investigated to collect all available information. Mr Southorn requested that Council officers be provided with briefing notes.
RECOMMENDED on the motion of Paul Snaidero and Peter Bonaventura that the Committee be briefed at the next meeting in relation to Lake Coolah in conjunction with the Build More Dams Committee. Mr Stonestreet advised Council had received a letter from Narrandera and Leeton Shires who are engaging a consultant to look at such an analysis. The letter is to be considered by the Build More Dams Committee for endorsement. Councillor Dal Broi thanked Mr Southorn for the achievements that have been made recently and also thanked Mr Lawrence and his staff for the successful organisation of the recent Inland Tourism Awards.
CL12 NEXT MEETING
The next meeting of the Business Development and Major Projects Management Committee is to be held on 15 September 2014 at 5.30 pm.
There being no further business the meeting closed the time being 7.31 pm.
ATTACHMENTS
(a) Draft Communications and Promotions Plan for Par Avion Griffith-Melbourne Service
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 138 _ Business Development And Major Projects Management Committee - 28 July 2014 - Page 5 Draft Communications and Promotions Plan for Par‐Avion Griffith‐Melbourne Service, 2014
Griffith City Council has prepared a draft communications and promotion plan to help support Par Avion’s new Melbourne service by raising and maintaining a high profile about the service to engage the local community in taking advantage of traveling from Griffith to Melbourne and vice versa. The following table lists communications and promotional recommendations.
Action Action Item Action detail Responsible Officer or Time line No Entity 1. Issue minimum of two Griffith City Council communications office to Saideh Barlow and Two media media per month manage Media Release distribution in Shannon Wells releases per releases outlining conjunction with Shannon Wells, Managing month (or more progress of Griffith‐to‐ Director of Par Avion. First media release we if news Melbourne Service since can start drafting immediately is to mark the necessitates) it started operating one‐month anniversary of the service and March 17. Include any indicate good flying numbers (though not changes or updates to the using specific numbers per recommendations fares or other features of from Shannon and GCC) and also include a the service. background of news for Griffith Airport such as the Peeches Coffee stand among other details. 2. Update Griffith City Photos from the official launch have yet to be Saideh Barlow and As often as Council Facebook page featured/used and can be posted on council’s Shannon Wells possible without and VisitGriffith facebook Facebook page and posted frequently as media saturation page and Website with photos become available. news and photos of Par Avion service. 3. Add Par Avion logo and Promote Par Avion’s website and Facebook Saideh Barlow April 10 2014 Website and Facebook pages by adding their links to council’s link to Griffith City Website and Facebook page. Council website and
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 139 Draft Communications and Promotions Plan for Par‐Avion Griffith‐Melbourne Service, 2014
Facebook pages and posts. 4. Par Avion poster in Draft a poster to display in the Griffith City Saideh Barlow and April 14 or as Griffith City Council foyer Council foyer to promote the company and its Shannon Wells soon as possible and Griffith Visitor Melbourne Service to the high number of Information Centre people who visit the front counter in the foyer and the Griffith Visitor Information Centre. Make copies available at other Council facilities such as Griffith Regional Theatre, Griffith Regional Art Gallery, Griffith City Library. GRALC, Westend Stadium, Saleyards 5. Par Avion poster in Ask Griffith Business Chamber to fund copies Business Chamber’s April 14 or as businesses throughout of the poster or a different poster (and Poster appointed contact in soon as possible Griffith & a postcard (I’d keep simple and bold with conjunction with Saideh key message ‘Now Flying Griffith to Melbourne’ Barlow (Communications with Par Avion airlines &QR code (this way if Officer) for poster design times and days change the print material isn’t for poster design out of date) flyer/leaflet versions?) to display in businesses throughout Griffith to help promote the Par Avion Melbourne Service. Poster, use a QR code linking through to PAA website 7. Advertorial package with Ask Griffith Business Chamber to fund an Business Chamber’s May 2014 The Area News and Star advertorial package for Par Avion promoting appointed contact in FM both its Melbourne Service as well as other conjunction with The Area holiday destination and charter programs it News runs throughout the copies of the poster or a different poster to display in businesses throughout Griffith to help promote the Par Avion Melbourne Service. The advertorial package editorial content could include
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 140 Draft Communications and Promotions Plan for Par‐Avion Griffith‐Melbourne Service, 2014
profiles of Par Avion pilots, Shannon Wells, passengers who want to share their testimonials etc. 8. Business Breakfast or Par Avion and Griffith Business Chamber to Shannon Wells and Griffith ASAP After Hours Networking jointly sponsor/host a breakfast meeting Business Chamber (with Cocktail Function and/or afterhours networking cocktail any communications function for the business community assistance required (frequency to be determined) to use as provided by Saideh Barlow) platform for promoting the service. 9. Purchase a block of tickets Ask Griffith Business Chamber to fund a round Griffith Business Chamber May 2014 with Par Avion for the of tickets for the remainder of 2014 and appointed contact in remaining months of 2014, conduct a campaign of offering the tickets in conjunction with Saideh guaranteeing seats for the contests or challenges to businesses and Barlow (Communications first 12 months organisations throughout the community. If Officer) for poster design legally permitted. Work with Chamber to maximise any of their outreach programs to their members and the business community at large. Paying for the ‘first round of tickets’ will introduce new users to the Melbourne service who may become frequent users. 10. Feature flyers in Griffith resident Sally Wilcox wrote a very positive Saideh Barlow ASAP testimonials on Facebook and complimentary letter to the editor in The Area Communications Officer page. News regarding Par Avion’s Melbourne Service and it captured the essence of the journey between our city and Melbourne. Use this letter first and any others in as many testimonial opportunities as possible. Encourage other flyers who have experienced the service with positive feedback to submit their feedback to the newspaper or connect with Communications at Griffith City Council.
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 141 Draft Communications and Promotions Plan for Par‐Avion Griffith‐Melbourne Service, 2014
11. Griffith Visitor Information Work with Greg Lawrence and his team to Greg Lawrence, Manager ASAP Centre promote Par Avion using any of the Tourism & Economic aforementioned promotional materials and cross Development promotion techniques to travel agents and tourist operators (locally and in Melbourne) and discuss possible travel packages. 12. TV and radio spots Ask Griffith Chamber of Businesses to consider Griffith Business Chamber ASAP buying radio and TV spots for the remainder of 2014 to promote the Par Avion Melbourne Service. 13. Griffith City Council 60 Include references to Par Avion’s Melbourne Saideh Barlow Mondays (as often seconds on Monday service in Saideh Barlow’s Monday 8:45 am Communications Officer as permitted or morning radio spot with Tanya Hennessy and Dane deemed McGuirk at Star FM. The 60‐second spot focuses appropriate by on events and news related to Council and the management) city. 14. Create business Work with the Real Estate agencies in Griffith, Paige Campbell (happy to ASAP partnerships and linkages Leeton, Hay and Hillston. Ask for a link to ‘Now assist if required) with Real Estate Agents Flying Griffith to Melbourne’ on their website and link to PAA.com.au. Also arrange to be covered in their monthly newsletter and link and share posts from Facebook. (Many professional people rent, key target market). 15. Flier delivery to Griffith Conduct a UDS (unaddressed delivery service) to ASAP Business Houses Griffith PO boxes. Private boxes are mostly business operators, or professional people, key target market for this service. 16. Posters in Medical Places Ensure ‘Now flying Griffith to Melbourne ‘ posters ASAP are also up in Griffith medical waiting rooms, pathology, xray, the hospital etc (also a key target market)
______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 142 GRIFFITH CITY COUNCIL REPORT SUBJECT: QUESTION TIME ACTION OFFICER: Brett Stonestreet, General Manager
SUMMARY
Public question time will be followed by Councillor question time.
RECOMMENDATION
(Council note: questions as recorded in the Minutes are exact copies of the material provided by the member of public asking the question).
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Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer
22 July 2014 RESCISSION MOTION - EDAM 4702/2014 0240-0241 RESOLVED on the motion of Councillors 31/07/2014: Document has been placed AMENDMENT TO COUNCIL'S Thorpe and Zappacosta that Council rescind on public exhibition. Comments or
ON-SITE DETENTION POLICY Minute Number 0219 from the Ordinary submissions will be received up to 4 Meeting of Council held 8 July 2014 as follows: pm, Friday 29 August 2014. NOTICE OF MOTION - DRAFT AMENDMENTS TO ON-SITE CL01 AMENDMENTS TO COUNCIL'S ON- DETENTION POLICY SITE DETENTION POLICY 0219 RESOLVED on the motion of Councillors Lancaster and Thorpe that Council decline the proposed amendments to the Council's on site
detention policy (CS-CP-404) and rescind its decision to prepare a draft amendment as resolved at the Council Meeting of 11 February 2014. RESOLVED on the motion of Councillors Thorpe and Balind that: (a) The draft amendments to the On-site Detention Policy - CS-CP-404 as per attachment (a) of the report be placed on public exhibition for 28 days. (b) Following the 28 days exhibition period the amendments be reported back to Council inclusive of any submissions for final adoption.
22 July 2014 UPDATE ON AMENDMENTS DSD 4698/2014 0234 RESOLVED on the motion of Councillors 04/08/2014: Planning proposals are in TO THE LOCAL Neville and Balind that: preparation. ENVIRONMENTAL PLAN (a) Council acknowledge this report meets 2014 the requirement to advise Councillors before 30 July of the status of Planning Proposals. (b) Council provide in principle support for the ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 144 Update: 4 August 2014 Page 1 OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 AUGUST 2014
Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer preparation of three Planning Proposals to carry out three rounds of amendments to the Griffith Local Environmental Plan 2014.
8 July 2014 PROPOSAL FOR A GRIFFITH DSD 4321 0216 (a) The draft Griffith City Council Local 28/07/14: Comment – Policy has been LOCAL ECONOMIC Economic Development Assistance Program placed on public exhibition until 15 DEVELOPMENT be exhibited for 28 days. August. ASSISTANCE PROGRAM (b) Should there be no objections received, the Policy be adopted.
(c) Should objections be received, there be a further report to Council.
(d) Once adopted, the level and value of development activity be monitored and reported annually to the Business, Development and Major Projects Committee and Council with a view to determining the success of the program and if continuance past the sunset period should be warranted.
8 July 2014 AMENDMENTS TO GRIFFITH EDAM 4325 0220 (a) Council exhibit the draft amendments to 21/07/2014: Finalised. Engineering CITY COUNCIL'S the Engineering Guidelines as per attachment Guidelines public exhibition period
ENGINEERING GUIDELINES A for a period of 28 days, closes 15 August 2014. (b) Following the exhibition period should objections be received, these be reported to Council for consideration. Should no objections be received and subject to the adoption of the Sealing of Parking and Manoeuvring Areas Policy as exhibited, that Council adopt the revised Engineering Guidelines.
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Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer
8 July 2014 SMMR PTY LTD ATF SMMR CPO 4328 0223 Councillor Lancaster enquired the reason that 28/07/2014: Advice regarding licence UNIT TRUST SUB-LICENCE Council is not charging a licence fee for the fee for road reserve in preparation. TO DOM'S MOTORS PTY LTD road reserve. The question was taken on - PART DRAINAGE RESERVE Notice. 159011 RESOLVED on the motion of Councillors Thorpe and Stead that: (a) Council approve the sub-licence of part Drainage Reserve 159011, Lot 7316 DP1156810 by SMMR Pty Ltd ATF SMMR Unit Trust to Dom's Motors Pty Ltd. (b) The term of the sub-licence shall terminate no later than the 30 June 2018 to be consistent with the head licence. (c) The Mayor and General Manager be authorised to sign and seal all documents on behalf of Council if so required.
8 July 2014 REVIEW OF COMMUNITY DSD 4329 0224 (i) Draft amendments to Council Policy FS-CP- 28/07/2014: Public exhibition period of DONATIONS POLICIES AND 601 as contained in Attachment A to this policies closes 15 August 2014. BUDGET 2014/15 report, including a change in the title of the Policy to Community Grant Program, be exhibited for 28 days and a further report be presented to Council on submissions received. (ii) Policy FS-CP-603 Requests for Financial Assistance for Sporting Achievements and its budget allocation be deleted by incorporating its provisions and budget into the draft Community Grant Program. (iii) Policy FS-CP-604 Requests for Financial Assistance be deleted. (iv) Funding for Fee Rebate to Community ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 146 Update: 4 August 2014 Page 3 OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 AUGUST 2014
Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer Organisations, Bush Bursary and Graduate Medical Student Program Support be considered under the Community Grant Program. (v) The following charitable organisations be pre-approved to receive funding assistance for the term of the current Council: Organisation Purpose Amount Griffith Town Band Assistance towards conductor fees and purchase of new sheet music. $7,000 Lifeball Financial support for inter-town Lifeball tournament $700 Community FM Radio 2MIA To assist with electricity charges - Scenic Hill transmitter $3,000 (vi) The draft Promotion, Advertising and Sponsorship of Events Policy as presented in Attachment F to this report be placed on public exhibition for 28 days and a further report be presented to Council on submissions received. (b) That Policy GC-CP-309 Council Community Partnership Program be deleted (additional recommendation by staff). (c) In accordance with an amendment to the Motion foreshadowed by Councillor Curran, the following organisations be pre-approved for the 2014/15 budget with the Community Grant Program budget as the source of funds. Organisation Purpose Amount Rotary Club of South Wagga Circus Quircus; activity for needy children from Griffith $550 Southern
______Sports Academy Support for two participants Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 147 Update: 4 August 2014 Page 4 OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 AUGUST 2014
Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer from Griffith $400 Rotary Club of Griffith East Police Officer of the Year Award Dinner Dance $1,500 Snowy Hydro Southcare Emergency evacuation helicopter $1000 NSW TAFE Riverina Institute Graduation Award $150 Griffith Business Chamber Outstanding Business Awards $2,000.
8 July 2014 MINUTES OF THE EDAM 4334 0227 RESOLVED on the motion of Councillors 24/07/2014: Main Drain J and Mirrool FLOODPLAIN MANAGEMENT Zappacosta and Thorpe that the minutes from Creek Flood Study placed on public COMMITTEE MEETING ON 19 the Floodplain Management Committee exhibition 18 Jul – 15 Aug. JUNE 2014 meeting held on 19 June 2014, having first been circulated amongst members, be adopted.
24 June 2014 EXHIBITION OF DRAFT DSD 4076/2014 0200 RESOLVED on the motion of Councillors 09/07/2014: On exhibition until 1 August POLICY SEALING OF CAR Neville and Lancaster that: 2014. PARK AND MANOEUVRING (a) Council exhibit the draft Sealing of Car AREAS Park and Manoeuvring Areas Policy for 28 04/08/2014: No public submissions. days. Reviewing technical detail before (b) If there are no submissions received finalising. objecting to the Policy and no other significant changes required, the Policy be adopted by Council as exhibited. (c) If there are submissions objecting to the Policy or significant changes required, a further report be presented to Council.
10 June 2014 NOTICE OF MOTION - GM 3745/2014 0193 RESOLVED on the motion of Councillors 20/6/2014: Noted
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Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer COUNCILLOR ROSSETTO Rossetto and Stead that: 1407/2014: Contacted office of Adrian Piccoli, awaiting notification of a suitable Council write to the Local Member of date. Parliament, the Hon. Adrian Piccoli MP, Griffith LAC Crime Prevention Unit, Griffith Business Chamber, Griffith Liquor Accord, Griffith City Taxis, Youth Off The Streets Fr Chris Riley and other stakeholder organisations inviting them to a Council convened workshop forum for the purpose of: (a) (i) updating Council on recent amendments to the Crimes Act and (ii) divisions of the Crimes Act and associated legislation that still need amending; (b) (i) reviewing current strategies dealing with malicious assaults within Griffith and (ii) discussing the implementation and support of additional crime prevention strategies in the Griffith LGA; for the purpose of assisting Council develop and implement its L.1.2 "Hands Off Griffith Community Crime Plan" mentioned on page 16 of Council's Strategic Plan
10 June 2014 MINUTES OF THE DSD 3740/2014 0190 RESOLVED on the motion of Councillors 30/06/2014: Meetings scheduled 2 July COMMUNITIES COMMITTEE Balind and Cox that Council staff speak with and 1 July respectively.
MEETING HELD ON 20 MAY Post School Options with regards to the 14/07/2014: Discussion with Post 2014 existing lease on the Olympic Street site and to School Options report to Council with speak with Neighbourhood House Committee updates. to discuss the options for an alternative site for
the Community Centre and a report be brought 04/08/2014: Report to Council 12 Aug.
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Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer back to Council.
13 May 2014 REVIEW OF MOTOR MES 3258/2014 0158 RESOLVED on the motion of Councillors 02/06/2014: Referred to Council’s Fleet VEHICLE POLICIES - Neville and Thorpe that: Manager to review policies and provide
INTERNAL AUDIT REPORT (a) The 'Review of Motor Vehicle Policies' to SMT. Internal Audit report be adopted in principle 29/07/2014: To be workshopped 19 and that the report be referred to the August. Report to Council 9 Sept. Consultative Committee and Senior Management Team for preparation of Draft Motor Vehicle Policies. (b) These draft revised policies will be reported to Council for consideration.
13 May 2014 FINANCIAL ASSISTANCE DBCF 3253/2014 0151 RESOLVED on the motion of Councillors 02/06/2014: Council has written to the REQUEST FROM THE Zappacosta and Balind that: Society twice and met with 2 GURDWARA SINGH SABHA Council note the submission received and representatives on 13 May. Council is SOCIETY, GRIFFITH RE SIKH progress with the outstanding awaiting further details from the Society TEMPLE recommendations from the meeting on the 11 before the matter can be progressed. March 2014, namely to: (a) Provide a loan to the Gurdwara Singh Sabha Society, Griffith to the maximum amount of $250,000 at 3% interest per annum over a period of 10 years. (b) Arrange for appropriate security to be provided on the loan by the Gurdwara Singh Sabha Society, Griffith, and (c) Assist the Gurdwara Singh Sabha Society, Griffith with other development issues including liaising with Murrumbidgee Irrigation and other matters pertaining to a proposed function at the Temple during construction. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 150 Update: 4 August 2014 Page 7 OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 AUGUST 2014
Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer
8 Apr 2014 GRIFFITH REGIONAL DBCF 2437/2014 0111 (a) Council adopt in principle the Griffith 05/05/2014: Community Engagement AQUATIC LEISURE CENTRE Regional Aquatic Leisure Centre options Process has commenced. One
REPORT report as prepared by Tredwell Management Committee workshop held today. A Services and RPM & Associates. further community workshop is scheduled for 29 May and 6 June. (b) Council undertake a comprehensive Draft Community Survey being community consultation process based on the developed for future circulation. Tredwell and RPM options report to; (i) obtain community feedback on the 16/06/2014: Further session to be held preferred management structure for GRALC 26 June 2014. Submissions from the in the future, and public by 7 July and report to be (ii) obtain community feedback on the type, presented end July. scope, timing and cost of any future 30/06/2014: Report to be compiled development of the facility. after end of submission period (7 July) (c) Council adopt the draft GRALC and Council Workshop (29 July). Community Engagement Plan (as attached) 04/08/2014: Report under preparation and commences the consultation process. for Council Meeting 26 Aug. (d) A further report be prepared for Council, no later than 31 July 2014 on the various options after taking into account the submissions and feedback from the community and the Consultant's report. Councillor Balind queried why the recommendation was to hold the public forum at the Griffith City Library and not at GRALC. Mr Turner advised that staff would have no issue changing the venue to GRALC.
8 Apr 2014 REVIEW OF SERVICES - GM 2438/2014 0112 (a) Council endorse in principle the 'Review 05/05/2014: Customer Focus Service GRIFFITH CITY COUNCIL of Council Readiness for Best Value Reviews' review scheduled to commence prior to
Report inclusive of recommendations 30 June. ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 151 Update: 4 August 2014 Page 8 OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 AUGUST 2014
Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer contained therein, subject to any amendments General Manager’s report regarding as determined by Council implementation of various recommendations to be prepared in (b) The General Manager prepare a report for conjunction with Customer Focus Council's consideration in terms of an Review. implementation plan for the various recommendations referred to in (a) above. 30/06/2014: Report being presented to meeting of 8 July. (c) (i) Council undertake the Customer Focus Review across the entire organisation 14/07/2014: Implementation plan commencing in the current financial year adopted by Council 8 July 2014. (2013/14) and a variation be made to the 28/07/2014: Blackadder & Associates budget through the March 2014 quarterly on site to commence customer focus review process to undertake this project. review 13 August. (ii) That Blackadder Associates be engaged to assist with this review using Best Value Review Methodology. (d) Council undertake the Roads Design, Construction, Maintenance and Associated Services Best Value Review during the 2014/15 financial year and that provision be made in Council's draft 2014/15 budget (Operational Plan) for this purpose. (e) As a matter of Policy, Council undertake the Customer Focus Review and Roads - Design, Construction, Maintenance and Associated Services Review with the objective of achieving best practice. These two reviews will not result in outsourcing of these services provided performance is better or comparable to DLG benchmarks.
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Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer
8 Apr 2014 NOTICE OF MOTION - MES 2439/2014 0117 Griffith City Council seek expressions of 05/05/2014: Item being presented to GRIFFITH POUND - EOI FOR interest (EOI) submissions from interested the General Facilities Meeting to be
ANIMAL HOLDING FACILITY and experienced parties for the provisions of held 06 May 2014. an animal holding facility at Griffith. 19/05/2014: presented to meeting and The EOI is an opportunity for parties who are EOI approved to be advertised. able to provide facilities, or wish to lease 02/06/2014: EOI to be advertised in the facilities provided by Council, for keeping of next week or so. dogs and cats that are surrendered to or impounded by Council. 16/06/2014: To be advertised Friday 20 June 2014. The services required may include, but is not limited to one or more of the following: 14/07/2014: EOI closed Friday 11 July 2014. No Expression of Interests have 1. Accept impounded companion animals been received. from Council Officers and members of the public. 14/07/2014: Concept design referred to draft standard design. 2. Assist Council Officers with microchipping procedures as required. 04/08/2014: Require access to Draft Guidelines for Council Pounds 3. Be responsible for the safe keeping, document, which is not yet released to security, feeding, watering and shelter of ensure compliance. impounded animals. 4. Release animals within agreed hours. 5. Assist Council Officers with euthanizing procedures as required. The expression of interest process could proceed in the short term with a view to any expressions of interests being considered during the design phase of Council's impounding facility for companion animals. In accordance with resolution 0092, Council staff ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 153 Update: 4 August 2014 Page 10 OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 AUGUST 2014
Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer will conduct the proposed expression of interest process via the General Facilities Management Committee.
11 Mar 2014 CLOSED COUNCIL - MES 1721/2014 0078 RESOLVED on the motion of Councillors 31/3/2014: Awaiting relevant GENERAL BUSINESS - Neville and Rossetto that Council bestow an information to be forthcoming. SIGNIFICANT SERVICE TO award of civic recognition to a member of the THE COMMUNITY - CIVIC Griffith Local Government Area community. RECOGNITION
23 Jul 2013 OPTIONS FOR THE DSD 10366732 0239 (a) Council construct a stand alone workshop 05/08/2013: Due diligence of DELIVERY OF MECHANICAL on appropriate land and defer full alternative sites under way. TORS for SERVICES TO GRIFFITH redevelopment of the existing depot as the Working Group to be circulated. CITY COUNCIL preferred option for continuation of 18/09/2013: Action: Finalised, mechanical and fabrication services. Completed. Finalised CRMS as per (b) Suitable accommodation to be made for SMT 16/09/13. Working Group has the fuel supply. commenced operations. Proceeding (c) Council consider a further report on the with acquisition of land. Minutes of recommended means to implement part (a). Working Group to be submitted to (d) A Working Group of Council be Council. established to guide the planning, design and construction of the facility. 14/10/2013: Meeting scheduled for 16 (e) Further redevelopment of the Depot site October 2013 at 1 pm. and costings for the implementation of the 15/11/2013: Next meeting scheduled same; be subject to a further report to for 19 November at 1 pm. Council. 06/01/2014: Concept Plans approved and endorsed for DA documentation at 10 Dec 2013 Council Meeting. 17/03/2014: DA has been lodged. 05/05/2014: Awaiting DA
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Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer determination. 19/05/2014: DA approved with conditions. Detailed design to be prepared. 02/06/2014: Local contractor appointed for detailed design. Council staff meeting fortnightly with that team. 04/08/2014: First draft of detailed plans with QS.
23 Jul 2013 NOTICE OF MOTION - DIO 10367017 0243 (a) Council approve the allocation of $11,500 05/08/2013: Site inspection scheduled. COOPER ROAD towards the re-sheeting (gravel) and grading Surveys under way. Report to Council of Cooper Road. identifying any issues and full cost
(b) Council investigates the drainage update. concerns of Cooper Road residents and 19/08/2013: Cooper Road is a priority prepare a report with options on the drainage listing for road sealing. problem for the consideration of Councillors. (c) Council add Cooper Road to the list of 16/09/2013 Update: (b) Drainage being priority roads to be sealed as soon as funds investigated and report is being become available. prepared. 30/09/2013: To be discussed at the next Councillor Workshop 15/10/2013. 18/11/2013: Gravel sheeting/stabilising works are scheduled for 21/11/ 2013. 06/01/2014: Gravel resheeting /stabilising works completed. Drainage issue investigations continuing. 05/0520/14: Cooper Road drainage ______Agenda ~ Ordinary Meeting of Council ~ 12 August 2014 ~ Page 155 Update: 4 August 2014 Page 12 OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 AUGUST 2014
Council Action Additional Information Meeting Item CRMS No. Minute No. Council Resolution Meeting Date Officer surveyed and listed for design program. Design for completion by 31 October 2014 for consideration with other capital projects in 2015/16 budget.
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