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Council Meeting Council Meeting Notice is hereby given pursuant to the provisions of the Local Government Act, 1999, that the next Meeting of Unley City Council will be held in the Council Chambers, 181 Unley Road Unley on MONDAY 12 SEPTEMBER 2016 7.00PM for the purpose of considering the items included on the Agenda. Peter Tsokas Chief Executive Officer OUR VISION 2033 Our City is recognised for its vibrant community spirit, quality lifestyle choices, diversity, business strength and innovative leadership. COUNCIL IS COMMITTED TO • Ethical, open honest behaviours • Efficient and effective practices • Building partnerships • Fostering an empowered, productive culture – “A Culture of Delivery” • Encouraging innovation – “A Willingness to Experiment and Learn” ACKNOWLEDGEMENT We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today. PRAYER AND SERVICE ACKNOWLEDGEMENT Almighty God, we humbly beseech Thee to bestow Thy blessing upon this Council. Direct and prosper our deliberations for the advancement of Thy Kingdom and true welfare of the people of this city. Members will stand in silence in memory of those who have made the Supreme Sacrifice in the service of their country, at sea, on land and in the air. Lest We Forget. WELCOME ORDER OF BUSINESS ITEM NO PAGE NO APOLOGIES 580 CONFLICT OF INTEREST 1 581 MINUTES 2 Minutes of the Council meeting held on Monday 12 September 2016 Minutes issued separately DEFERRED / ADJOURNED ITEMS PETITION 582 Petition re Road Closures 3 ITEM NO PAGE NO PRESENTATION 583 DEPUTATIONS 4 REPORTS OF OFFICERS 584 Millswood Sporting Complex Detailed Design 5 – 16 585 Hire of Community Centres and Town Hall Fee 17 – 22 Discount Policy 586 Unley, Goodwood and Wayville Local Area Traffic 23 – 31 Management – LATM 1 587 Issue of New Licence to B&M Glass – Portion of 32 – 38 Charles Walk 588 Quarterly Performance Report 39 - 40 589 Annual Summary Section 270 Internal Review 41 – 42 Requests 590 Nominations for LGA President and Board 43 – 45 CONFIDENTIAL ITEMS 591 Confidentiality Motion for Item 592 – Property 46 - 47 Development Project 592 Property Development Project 48 – 49 593 Confidentiality Motion to Remain in Confidence – Item 50 592 – Property Development Project 594 Confidentiality Motion for Item 595 – Property 51 – 52 Acquisition 595 Property Acquisition 53 – 63 596 Confidentiality Motion to Remain in Confidence – Item 64 595 – Property Acquisition SUGGESTED ITEMS FOR NEXT AGENDA Deferred Item – Review of Code of Practice for Procedures at Meetings Conservation Grants Memorials Policy Challenges associated with providing an Age Friendly footpath network in Unley Encroachments Draft Permits for Business Purposes Policy Local Heritage Reform NEXT MEETING 26 September 2016 – 7.00 pm. CONFLICT OF INTEREST TITLE: CONFLICT OF INTEREST ITEM NUMBER: 580 DATE OF MEETING: 12 SEPTEMBER 2016 ATTACHMENT: 1. CONFLICT OF INTEREST DISCLOSURE FORM Members to advise if they have any material, actual or perceived conflict of interest in any Items in this Agenda. (This is page 1 of the Council Agenda Reports for 12 September 2016.) CONFLICT OF INTEREST DISCLOSURE FORM I, have received a [insert name] copy of the agenda for the (Ordinary / Special) Council / Committee / Board [delete that which is not applicable] meeting to be held on [insert date] I consider that I have a *material conflict of interest pursuant to section 73 / *actual or *perceived conflict of interest pursuant to section 74 [*delete that which is not applicable] of the Local Government Act 1999 (“the LG Act”) in relation to the following agenda item: [insert details] which is to be discussed by the *Council / *Committee / *Board at that meeting. [delete that which is not applicable] The nature of my material conflict of interest is as follows [ensure sufficient detail is recorded, including the reasons why you (or a person prescribed in section 73(1) of the LG Act) stands to obtain a benefit or suffer a loss depending on the outcome of the consideration of the matter at the meeting of the Council in relation to the agenda item described above]. OR The nature of my actual conflict of interest is as follows [ensure sufficient detail is recorded, including the reasons why the conflict between your interests and the public interest might lead to a decision that is contrary to the public interest in relation to the agenda item described above]. Page 2 of 3 I intend to deal with my actual conflict of interest in the follow transparent and accountable way [ensure sufficient detail is recorded as to the manner in which you intend to deal with the actual conflict of interest in a transparent and accountable way] OR The nature of my perceived conflict of interest is as follows [ensure sufficient detail is recorded, including the reasons why you consider that an impartial fair-minded person could reasonably consider that you have a perceived conflict of interest in the matter] I intend to deal with the perceived conflict of interest in the following transparent and accountable way [ensure sufficient detail is recorded as to the manner in which you intend to deal with the perceived conflict of interest in a transparent and accountable way] Signature Date Page 3 of 3 CONFIRMATION OF MINUTES TITLE: CONFIRMATION OF MINUTES FOR COUNCIL MEETING HELD ON 22 AUGUST 2016 ITEM NUMBER: 581 DATE OF MEETING: 12 SEPTEMBER 2016 ATTACHMENTS: NIL RECOMMENDATION MOVED: SECONDED: That: 1. The minutes of the Council Meeting held on Monday 22 August 2016, as printed and circulated, be taken as read and signed as a correct record. (This is page 2 of the Council Agenda Reports for 12 September 2016.) RECEIPT OF PETITION TITLE: PETITION RE ROAD CLOSURES ITEM NUMBER: 582 DATE OF MEETING: 12 SEPTEMBER 2016 ATTACHMENTS: 1. PETITION RECOMMENDATION MOVED: SECONDED: That: 1. The petition be received. 2. The principal petitioner be notified of Council’s proposed actions. OFFICER’S COMMENTS Please see the report provided in this Agenda. (This is page 3 of the Council Agenda Reports for 12 September 2016 ) DEPUTATIONS TITLE: DEPUTATIONS ITEM NUMBER: 583 DATE OF MEETING: 12 SEPTEMBER 2016 ATTACHMENTS: NIL. Deputations from: Mr Robert Adkin Millswood Croquet Club Inc Mr Nicholas Meiers Millswood Bowling Club Jutta Galbory Resident of Millswood Crescent (This is page 4 of the Council Agenda Reports for 12 September 2016.) DECISION REPORT REPORT TITLE: MILLSWOOD SPORTING COMPLEX – DETAILED DESIGN OF BOWLS & CROQUET ITEM NUMBER: 584 DATE OF MEETING: 22 AUGUST 2016 AUTHOR: JOHN WILKINSON JOB TITLE: SPORT AND RECREATION PLANNER 1. EXECUTIVE SUMMARY Following the development of the Goodwood Oval and Millswood Sporting Complex Improvement Plan in August 2014, Council endorsed an allocation of $50,000 in the 2015/16 budget for the detailed design of a revised layout of the bowls and croquet areas, as endorsed in the Improvement Plan. During the development of the detailed designs, the Millswood Bowling Club withdrew its initial support for the endorsed Improvement Plan, advising that due to recent increased growth at the club, the endorsed plan no longer meets their needs. The position of the Millswood Croquet Club has not changed and they continue to support Council’s original layout plan. Following consultation with the two clubs and a review of possible layout options, a revised layout plan has been developed that complies with the standard playing area dimensions for both sports, as well as providing benefits for the community. However, Millswood Bowling Club still has concerns with this revised plan. This report presents the revised layout plan to Council; however, through further consultation with both clubs, it has become clear that full agreement on this cannot be achieved. Consequently, it is suggested that the project now focus on building upgrades and leave the existing layout as it is. 2. RECOMMENDATION That: 1. The report be received. 2. No further action be undertaken at this time regarding changes to the layout of the sports playing areas and recreation areas at Millswood Sporting Complex. 3. Commence design work for upgrades to the existing bowls and croquet buildings (including opportunities for shared facilities) and surrounding areas, based on the current layout of playing areas. (This is page 5 of the Council Agenda Reports for 12 September 2016.) 4. Discussions commence with user groups on funding contributions towards any upgrades. 5. The community and Clubs be advised of the Council’s decision. (This is page 6 of the Council Agenda Reports for 12 September 2016.) 1. RELEVANT CORE STRATEGIES/POLICIES Undertaking master planning of Goodwood Oval and Millswood Sporting Complex is a specific action within Council’s 4 Year Plan and directly aligns to the strategic outcomes of our Community Plan 2033, primarily to support the objectives of the Living: Our Path to a Thriving City theme. The improvement of Council’s sport and recreation infrastructure, including Millswood Sporting Complex, is also identified in a number of key Council strategies and plans, including (but not limited to): • Living Well – The Regional Health Plan for the Cities of Unley and Mitcham • Living Active, Sport and Recreation Plan 2015-2020, City of Unley • Open Space Strategy, City of Unley • Disability Action Plan, City of Unley • Asset Management Plans. 2. DISCUSSION Background The goal of this project is to enable Council to strategically plan for future improvements at the Millswood Sporting Complex, as well as to seek external funding as opportunities arise. This project is focussed on the bowling and croquet facilities at the complex, and an overview of these groups is as follows: Millswood Bowling Club • Established in 1921 • 112 social bowlers (at capacity on Thursday nights during summer season) • 48 pennant bowlers (Wednesday and Saturday during summer season) • Approximately 100 people attend social nights every Friday during summer season • Current lease for the bowling greens and building until August 2019.
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