Minutes of the Meeting of the Board of Trustees of Ohio University
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MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF OHIO UNIVERSITY 10:15 a.m., Saturday, October 2, 1993 McGuffey Hall, Board of Trustees Meeting Room Ohio University, Athens Campus EXECUTIVE SESSION (Saturday, October 2, 1993, 10:15 a.m.) On a motion by Mrs. Eager, and a second by Dr. Strafford, the Ohio University Board of Trustees resolved to hold an executive session to consider preparation for collective bargaining and personnel matters under Section 121.22(G)(4) of the Ohio Revised Code. On roll call vote all members present, namely: Chair Eufinger, Ms. GrasseIli Brown, Mr. Emrick, Mr. Grover, Mr. Leonard, Mr. Nolan, Mr. Schey, and Dr. Strafford voted aye. Trustee and Presidential Search Committee Chair Jeanette Grasselli Brown stated that all members of the search committee met this past Thursday. Members reported they had met with various campus coups and individuals and reported their findings back to the full membership. The committee has drafted in advertisement and position description for Trustee comment and review and proposed criteria to be utilized for evaluation as a part of the search process. Trustees discussed search schedule, application process materials to be included in items forwarded to applicants and "how" to move through completion of the process in place. Trustees adopted a final position description and selection criteria to be utilized in the presidential search process These materials are to be sent to committee . members and the media early the week of October 4 This portion of the session adjourned at 1:15 p.m. The Executive Session reconvened Saturday, October 2, at 7:30 a.m. in the Grille Room of the Ohio University Inn with all members present. President Charles J. Ping was present and discussed institutional preparation for upcoming collective bargaining. The President outlined parameters for bargaining including general propositions for overall direction. Following extended discussion, Trustees authorized President Ping to proceed with bargaining following the parameters as presented. The session adjourned at 9:15 a.m. 45 I. ROLL CALL Eight members were present, namely: Chair Charlotte Coleman Eufinger Jeanette GrasseIli Brown, Charles R. Emrick, Brandon T. Grover, Paul R. Leonard, Howard E. Nolan, Ralph E. Schey, and J. Craig Strafford, M.D. Student Trustees Amanda L. Arnovitz and William A. Reimer, Jr. This constituted a quorum. This was Mr. Brandon T. Grovers first meeting as a university trustee. His nine year appointment ends May 12, 2002, vice Richard E. Campbell whose term expired. Trustee Thomas S. Hodson was unable to be present for Trustee meetings due to a prior out-of-state commitment. He was able, however, to attend the Presidential Search Committee meeting on Thursday. President Charles J. Ping and Secretary Alan H. Geiger were present. Mr. Richard A. Lancaster, President, Ohio University Alumni Association Board was also present. The President of the Alumni Association sits by invitation of the Trustees. II. APPROVAL OF THE MINUTES OF THE MEETING OF JUNE 26, 1993 (previously distributed) • Mr. Emrick moved approval of the minutes as distributed. Mr. Leonard seconded the motion. All agreed. III. COMMUNICATIONS, PETITION AND MEMORIALS The Secretary reported none had been received. IV. ANNOUNCEMENTS Secretary Geiger state there were no announcements.. V. REPORTS Chair Eufinger invited President Ping to present persons for reports. The President introduced in turn, J. David Stewart, Provost; Gary B. North, Vice President for Administration; A. Michael Williford, Director of the Office of Institutional Research; and William Y Smith, Executive Assistant to the President for Affirmative Action. All materials utilized in the presentations are included with the official minutes. Therefore, only an overview of each report is provided herein. A. ENROLLMENT REPORT J. David Steward, Provost Provost Stewart reported the university has again met its freshman enrollment projections. Overall enrollment for Fall 1993 is 27,159 students, 90 less than the 1992 level. Of this number, 18,100 are located on the Athens campus and 8,050 on the regional campuses. This is a modest increase on the Athens Campus over the Fall 1992 total enrollment figure by 277 students. The Provost noted our minority enrollment remains over 4.5 percent. He outlined steps being taken to attract more minority. Dr. Stewart noted that entering freshman class size has remained between 3,100 to 3,200 students over the past ten years. He stated the limited growth we have continued to enjoy is because of increased retention rates for all freshman to sophomore students is currently above 89 percent. B. RESIDENCE AND DINING HALL SYSTEM REPORT Gary B. North Vice President for Administration Vice President North provided an overview of the system, ending fund balances and new programs He stated the system is able to accommodate all those wanting university housing. Fall 1993 occupancy is 6,843 students against an occupancy base stated that housing in the community is increasing and offsetting the demand for apartments units. Dr. North reminded Trustees last year he reported that students were selective in their choice of food and its potential effect on their life styles and that more and more salads, pastas, juices and fruits were being served and eaten. To this end he noted students have eaten over 17 tons of pasta last year. Dr. North sated the System had a fiscal balance of over $.5 million after $2 million worth of renovation projects. He indicated the System was in the final evaluation stage of a proposed residence halls cable tv project. C. CAREER PLACEMENT STUDY A. Michael Williford Director, Institutional Research Dr. Williford began his presentation by briefly reviewing the seven major areas of the universitys Institutional Impact Study. He noted his remarks would concentrate on how we are improving services to students and how this relates to employment and the universitys role in that outcome. 341 Dr Williford presented general information on employment of graduates after one year following graduation. This data indicated that in 1992, 79 percent were employed compared with 83 percent in 1988. He noted in 1992 that more graduates were in graduate school and unemployed than in past years. Regarding the length of time to first job, he reported that 17 percent found jobs within 2 months and that by 8 months 72 percent Seeking employment found jobs. Graduates found their jobs by own initiative (39%), friends (18%), and newspaper advertisement (16%). Dr Williford reported occupational areas with the first year of graduation as: business (49%); education (17%); health care/social work (13%); communica- tion (9%); government (8%); and others (4%). He indicated the average beginning female salary was $25,682 and the male was $21,653 and graduates expressed Increased dissatisfaction with the present position. Dr Williford concluded his report by outlining uses of the placement data made by academic departments and colleges and its impact on programs of Career Placement Services, Admissions, and out-of-class mentoring and advising.. D. AFFIRMATIVE ACTION REPORT William Y. Smith Executive Assistant to the President for Affirmative Action Mr. Smith presented Trustees with updated work force information provided earlier. He commented that institutionally we continue to move in the right direction with our hiring program. Mr. Smith outlined contract hires for January 1 to October 1, 1993, and cited the 37 percent female, hired due this period. He noted our current percentage is around 23 percent and if current practices continue, this will favorably increase. He remains concerned, however, with the overall distribution of females within the work force. Mr. Smith stated our 21.6 percent minority participation in the work force reflects favorably with regional population totals He provided summary data for the past eight years for classified employees and similar data since 1980 for full- time tenure track minority faculty, full-time administrators, full-time female, and Information pertaining to our veteran employees. VI. UNFINISHED BUSINESS The Secretary reported no unfinished business. • 3413 VII. NEW BUSINESS Chair Eufinger reported that Board Committees had, at their respective meetings discussed matters being presented to the Board. Items for action will be presented by the Committee Chair or a committee member as designated by the Chair. A. BUDGET, FINANCE AND PHYSICAL PLANT COMMITTEE Committee Chair Howard Nolan reported the committee met Friday and received two reports from university Treasurer and Controller William L. Kennard. The first was an update on the investment performance of university funds administered by the Common Fund. The second was an overview of the Treasurer's Preliminary Financial Report. Chair Nolan noted all fund balances were positive and that a final, audited report will be provided at the January 1994 Trustees' meeting. Chair Nolan stated that following discussion by committee members, it was suggested that the university consider altering its investment policy relative to South Africa. The Chair reported President Ping asked to prepare an appropriate resolution for presentation at the January 1994 Trustee meeting. Mr. Kennard indicated the institution's insurance carrier has stated coverage of alumni members participating in alumni activities may be added to the general liability insurance program of the university. This will be done administratively. Chair Nolan reported that Dennis G. Schwallie of Peck, Shaffer and Williams, Bond Counsel along with Mark R. Chambers and Martin H. Vogtsbergar, The Ohio Company, were present to answer committee members questions regarding the proposed sale of general receipts bonds for the Student Recreation Center and the possible refund of some or all of the University's outstanding bonds issued in 1972, 1977 or 1978. Chair Nolan indicated he would have further comment regarding a committee matter later in the agenda. 349 • Mr. Emrick reviewed the implications of the resolution and moved its adoption. Ms. Grasselli Brown seconded the motion. Approval was unanimous.