Nacac Cross Country Championships 2019
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NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 TECHNICAL MANUAL Queens Park Savannah, Port of Spain, Trinidad Saturday, February 16th, 2019 Updated: January 5th 2019 Page 1 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 NACAC EXECUTIVE COUNCIL President/IAAF Area Rep.: Prof. Víctor López (PUR) Vice President: Stephanie Hightower (USA) Treasurer: Alain Jean Pierre (HAI) General Secretary: Prof. Michael A. Serralta (PUR) ORGANIZING MEMBER National Association of Athletics Administrations of Trinidad & Tobago (TTO) ORGANIZING COMMITTEE Chairman: President Ephraim Serrette Secretary: Dexter Voisin Competition Director: Durly Lucas Accommodation/Accreditation: Allan Baboolal NACAC DELEGATES Thelma Wright (CAN) Carlos Clemente (ESA) MEDICAL HEAD Dr. Anyl Gopeesingh Page 2 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 INVITED COUNTRIES (i) MEMBER FEDERATIONS Anguilla (AIA), Antigua and Barbuda (ANT), Aruba (ARU), Bahamas (BAH), Barbados (BAR), Belize (BIZ), Bermuda (BER), British Virgin Islands (IVB), Canada (CAN), Cayman Islands (CAY), Costa Rica (CRC), Cuba (CUB), Dominica (DMA), Dominican Republic (DOM), El Salvador (ESA), Grenada (GRN), Guatemala (GUA), Haiti (HAI), Honduras (HON), Jamaica (JAM), Mexico (MEX), Montserrat (MNT), Nicaragua (NCA), Puerto Rico (PUR), Saint Kitts and Nevis (SKN), Saint Lucia (LCA), Saint Vincent and Grenadines (VIN), Turks and Caicos (TKS), US Virgin Islands (ISV), United States of America (USA), Trinidad and Tobago (TTO) - Host country (ii) IMPORTANT DATES Friday January 11th, 2019 Last Day for Numerical Entries Friday February 1st, 2019 Last Day for Final Entries Thursday February 14th, 2019 Arrival of Delegations & Training Friday February 15th, 2019 Course Inspection and Training Saturday February 16th, 2019 (Afternoon)- Cross Country Championships Sunday February 17th, 2019 All Day Departures (iii) ENTRIES BY COUNTRY AND ATHLETES Each country may enter six (6) athletes per event, with the top four (4) athletes being totaled for team results. Each country must confirm by email their entries. The organizing committee will send an email with the confirmation of entries to each country. Please ensure all information is completed correctly and athletes are entered in the correct event. All documentation must be sent on the official forms attached to the following addresses: ORGANIZING COMMITTEE: National Association of Athletics Administration of Trinidad and Tobago (TTO) Email: [email protected] or [email protected] Page 3 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 GENERAL INFORMATION All delegates are reminded that the championships are scheduled to be held in Port of Spain, Trinidad. Hence, your final destination, by air should be Piarco International Airport (POS), Trinidad. Website: http://www.piarcoairport.com/ Airlines that fly to Trinidad include: Air Canada, ALM Antillean Airlines, American Airlines, British Airways, Caribbean Airlines, COPA Airlines, Insel Air, JetBlue, LIAT, Surinam Airways, United Airlines, West Jet. (i) ACCREDITATION Upon arrival, all delegates will be transported to the accreditation center at the HYATT Regency Trinidad Hotel where athletes will be requested to show their travel documents. Passport and travel documents of all competitors will be checked by officials from the LOC at the accreditation Center. These will be returned promptly, following verification of Age, by the LOC and the Technical Delegate. There will be an accommodation levy of US $50.00 per night per person. This must be paid at the accreditation center before teams are allowed to be accredited. The official period of accommodation will th th be from 12:00 noon Thursday 14 February, 2019 to 12:00 noon Sunday 17 February, 2019 (3 Nights). Accommodation outside of the official period will be at the expense of each delegation. (ii) ACCOMMODATION The delegations, coaches and athletes will stay at the HYATT Regency Trinidad Hotel located at No. 1 Wrightson Road, Port of Spain. The hotel is approximately 15 minutes away from the competition area and 40 minutes from Piarco International Airport. The sleeping arrangements will accommodate four (4) athletes per room and two (2) officials per room. Teams will be responsible for 100% cost of extra rooms requested. Website: https://www.hyatt.com/en-US/hotel/trinidad-tobago/hyatt-regency-trinidad/trirt Page 4 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 (iii) QUOTA The quota of officials and athletes established is outlined in the following table: Athlete Participation Officials or Accompanied Persons 1 1 2-8 2 8-16 3 17-24 4 (iv) TRANSPORTATION SCHEDULE A transportation schedule will be available when your team arrives to the accreditation center. Transportation to and from the airport will be based on the itinerary sent by each delegation. Please send this information as soon as possible on the TRAVEL Information forms attached. (v) MEDICAL INFORMATION During the championships, there will be available space for the teams to set up physiotherapist facilities in the warm up area. Ambulances, paramedics and a meet doctor will be available. Team leaders are asked to confirm that all athletes are medically fit to participate and should provide a list of any medications/ allergies/ recent illnesses /injuries of all team members. The official hospital is Port of Spain General Hospital which is located approximately 5minutes away from the competition area. (vi)MEDICAL AND LIFE INSURANCE Each country, according to the IAAF rules, is responsible for the insurance of the participants in their delegation. Member federations are responsible for taking out insurance to cover illness or injury/life to members of their delegation and/or team when travelling internationally. Page 5 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 (vii) SCHEDULE OF MEALS DATE LOCATION BREAKFAST LUNCH DINNER Thursday 14th February, 2019 Hotel - 12:00pm-2:00pm 7:00pm-9:00pm Friday 15th February, 2019 Hotel 7:00am-9:00am 12:00pm-2:00pm 7:00pm-9:00pm Saturday 16th February, 2019 Hotel 6:00am-8:00am 11:00am-1:00pm 8:00pm-10:00pm Sunday 17th February, 2019 Hotel 7:00am-9:00am 12:00pm-2:00pm - (viii) ENTRY REQUIREMENT Visas are not required for travel to Trinidad and Tobago by most countries. The L.O.C. in conjunction with the government department in charge will work with delegations requiring such including: Dominican Republic and Haiti to ensure that they will be accommodated. (ix) DEPARTURE TAX Departure tax from Trinidad and Tobago is included in the cost of airline tickets (x) CURRENCY The legal currency of Trinidad and Tobago is the Trinidad and Tobago dollar (TT) However, the US$ is accepted throughout the country at a foreign exchange of One (1) US$ to $6.60 (TT). (xi) NATIONAL FLAG Each delegation is requested to provide two national flags for the competition and awards ceremonies deco- ration. The flags must measure 1.20m x 0.80m and 3m x 2m respectively. They will be flown in the circuit during the competitions. Page 6 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 TECHNICAL ASPECTS (i) NACAC CHAMPIONSHIPS EVENTS CATEGORY BIRTH YEAR DISTANCE U20 Female (16 – 19 years old) 2000, 2001, 2002 or 2003 6km U20 Male (16 – 19 years old) 2000, 2001, 2002 or 2003 8km Senior Male and Female 1999 or before 10km Athletes born in 2004 (15 years) or later cannot participate (ii) COMPETITION VENUE The Queens Park Savannah is located in the capital of Port of Spain. It is the largest Open Space situated between the Northern Range and Downtown, occupying approximately 260 acres of land. Page 7 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 COURSE MAP CALL ROOM & WARM-UP LEGEND Race Route 1km Marker Start/ Finish Water First Aid Page 8 of 11 North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT) NACAC CROSS COUNTRY CHAMPIONSHIPS 2019 (iii) COMPETITION SCHEDULE The General schedule of event is shown below. The final event program will be distributed at the Technical Meeting on February 15th, 2019. No. Event Category Time Gender 1 Community Fun Run (2K) Open 1:30pm Mixed 2 6Km U20 2:00pm Women 3 8Km U20 2:45pm Men 4 10Km Senior 3:30pm Women 5 10Km Senior 4:30pm Men Award Ceremony (iv) TECHNICAL MEETING th The technical meeting will be held at the Hyatt Regency Trinidad Hotel on Friday 15 February at 7:00 p.m. Questions of a technical nature must be submitted to the Technical Delegate by teams on the prescribed form, no later than 4:00 p.m. on February 15th, 2019. Absolutely