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Final Report Final Report Reporting period: 16.07.2013 – 15.07.2016 Including Sixth Bi-annual Progress Report Reporting period: 16.01.2016 – 15.07.2016 Number of project: ELENA-2011-031 Name of project: Aarhus LRT project Project website: http://www.letbanen.dk/om-letbanen/real/ Aarhus Letbane I/S Søren Frichs Vej 38A, 2. sal DK-8230 Åbyhøj CVR: 34704724 EAN: 5798002913088 [email protected] letbanen.dk 03 januar 2017 Contact person Britta Degn M: +45 30 70 39 57 E: [email protected] Contents Work Progress ........................................................................................................................................................... 3 Organization and meeting activities ................................................................................................................................ 3 Programme Management Unit ........................................................................................................................................ 5 Status of projects and achieved results ........................................................................................................................... 5 External communication ................................................................................................................................................ 16 Financial progress .......................................................................................................................................................... 16 Final list of technical assistance contracts ............................................................................................................... 19 Final status of the implemented investment programme........................................................................................ 20 Leverage factor achieved and compliance with set of objectives ............................................................................ 21 Financial statement ................................................................................................................................................. 21 Other useful comments or information ................................................................................................................... 22 Supporting documents ............................................................................................................................................ 22 Conclusion............................................................................................................................................................... 23 Appendix A: Final list of technical assistance contracts ........................................................................................... 25 Appendix B: Final list of the implemented investment programme ........................................................................ 31 Appendix C: Financial statement (number 6) .......................................................................................................... 32 Appendix D: Document Achieve .............................................................................................................................. 34 Appendix E: Status - Construction of Aarhus Light Rail 2016 ................................................................................... 40 The sole responsibility for the content of this [webpage, publication etc.] lies with the authors. It does not necessarily reflect the opinion of the European Union. Neither the EACI nor the European Commission are responsible for any use that may be made of the information contained therein. Le contenu de cette [page web, publication, etc.] n'engage que la responsabilité de son auteur et ne représente pas nécessaire- ment l'opinion de l'Union européenne. Ni l'EACI ni la Commission européenne ne sont responsables de l'usage qui pourrait être fait des informations qui y figurent. Die alleinige Verantwortung für den Inhalt dieser [Webseite, Publikation usw.] liegt bei den AutorInnen. Sie gibt nicht unbedingt die Meinung der Europäischen Union wieder. Weder die EACI noch die Europäische Kommission übernehmen Verantwortung für jegliche Verwendung der darin enthaltenen Informationen. El contenido de esta [página web etc.] solo compromete a su autor y no refleja necesariamente la opinión de la Unión Europea. Ni la EACI ni la Comisión Europea son responsables de la utilización que se podrá dar a la información que figura en la misma. LETBANEN.DK This report is produced according to the contract between the European Investment Bank (EIB) and Aarhus Letbane I/S (contract number ELENA-2011-031). The contract was signed July 16th 2013. The report is a Final Report covering the total three-year project period. The report also serves as the Sixth Bi-annual Progress Report, covering the period January 16th 2016 to July 15th 2016. The exchange rate applied (EUR/DKK) is 7,4389 for all held costs. The conversion of DKR into Euro is determined using the exchange rate published by the European Central Bank August 1st 2016 (according to contract article II.11.1). The report uses the following abbreviations: Abbreviation Meaning (short for) AALRT Aarhus Light Rail Transit - Construction Company (Aarhus Letbane I/S) ALDIS Aarhus Light Rail Transit - Operation Company (Aarhus Letbane Drift I/S). ALDIS was merged into AALRT as of 26th of November 2015. Aarhus LRT project The ELENA funded work programmes CMC Control and Maintenance centre ASAL Consortium Short for the Ansaldo STS and Stadler consortia that won the turnkey contract for the light rail transportation system Transportation package The turnkey contract awarded to the ASAL Consortium. Contract co- vers purchase of the entire light rail transportation system (tracks, OCS, platforms etc), trams and CMC NSA The National Safety Authority. In charge of the accept/approval pro- cess for the operational rules for Aarhus Light Rail. OCS Overhead Catenary System Work Progress This section lists the progress and the achieved results against the initial objectives of the work programme. Over all the projects has been carried out according to the plan, although some changes in terms of organisation, time schedule etc., have been introduced throughout the project period. Organization and meeting activities As described in previous reports the organisation has been changed and adjusted a few times during the Aarhus LRT project period. The final organisation of the project is shown below. 3 ELENA-2011-031 Aarhus LRT project – Final Report LETBANEN.DK Project Management Unit Figure 1: Final project organisation of the Aarhus LRT project. The organisation has been adjusted for the following reasons: . The final project organisation is more lean than the one originally planned for. The final project organisation has proven more efficient and made it easier to have a close dialogue between areas of responsibility. In the beginning of the project it was learner, that it was hard to find a common agenda in the Technical Group and the Energy Group. The primary reason for this is that that the individual projects have very different. As a consequence, the Technical Group and Energy Group has been replaced by the Project Groups and Project Steer- ing Groups. ALDIS merged into the AALRT organisation November 26th 2016 (with financial effect as of October 1st 2016). In the project period, there have been meetings at all levels of the project organization: The AALRT board and the ALDIS board have - when relevant - been introduced to the progress of the Aarhus LRT Programme. The boards have been introduced to the business case regarding the covering of the stabling area and the successful progress of the project regarding innovative studies for immunisation of legacy signalling assets in Aar- hus Railyard. The AALRT Project Steering Group: Initially the AALRT project Steering group was represented by members from both AALRT and ALDIS. Since the merging of AALRT and ALDIS the Aarhus LRT project steering group has consisted of the CEO and the project director. At the meetings, the members have discussed the status of the programme, the need for technical assistance, budget and approval of the further work. Project Steering Groups/Project Groups: The project groups and project steering groups (not for all projects) have had frequent meetings in the entire reporting period. The project managers have all invested time in getting the pro- jects aligned with stakeholders and the rest of the activities in AALRT. 4 ELENA-2011-031 Aarhus LRT project – Final Report LETBANEN.DK Programme Management Unit A Programme Management Unit (PMU) was established as part of the project organisation. The unit has been re- sponsible for the day-to-day development of the Aarhus LRT Project. The PMU has provided technical assistance for the project groups and it has been responsible for the preparation of tender materials and contracts with external consultants, set up a homepage, work on project planning, meeting ac- tivities etc. The main achievements in the entire project period are: . 22 external consultants have been contracted to the programme . Preparation and contract dialogue with invited tenderers . Five tender materials have been prepared for procurement . Participation in meeting activities throughout the project organisation (weekly project management meetings, meetings in the project groups, project steering group meetings and other ad hoc meeting activities). General programme management, budget revisions, contract
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