HELSINKI COMMISSION – Baltic Marine Environment Protection Commission

Expert Working Group for Mutual Exchange and AIS EWG 5/2003 Deliveries of AIS data (AIS EWG) Document No. 1/Rev. 1

Fifth Meeting 29 April 2003 Copenhagen, 29-30 April 2003

REPORT OF THE FIFTH MEETING OF THE EXPERT WORKING GROUP FOR MUTUAL EXCHANGE AND DELIVERIES OF AIS DATA (AIS EWG) OF THE HELSINKI COMMISSION

1. The fifth meeting of the Expert Working Group for Mutual Exchange and Deliveries of AIS data (AIS EWG) was held in Copenhagen, Denmark, on 29-30 April 2003, on the basis of the report of the fourth meeting of the Expert Working Group (AIS EWG 4/2003, document no. 4/Rev.1).

2. The meeting was attended by delegations from Denmark, , , Germany, Latvia, Lithuania, Poland, Russia and . Mr. Terje Alling and Mr. Kjell Arne Aarmo from the Norwegian National Coastal Administration participated as invited guests. The list of participants is attached as Annex 1.

3. Mr. Benny Pettersson from Sweden, Chairman of the Expert Working Group, chaired the meeting. Ms. Serpil Pedersen, Assistant at the Royal Danish Administration of Navigation and Hydrography, acted as Secretary of the meeting.

4. The agenda for the meeting is attached as Annex 2.

5. In his opening remarks the Chairman referred to the last meeting in Finland and to the accomplishments made during this meeting. The Chairman further informed that Sweden will update the AIS Network SW in the middle of May and will be able to deliver data in IEC format hereafter. The Chairman also stated that the action plan and time schedule adopted at the last meeting should be reconsidered during the fifth meeting in order to assess whether or not these can be fulfilled. Finally the Chairman went through the report from the last meeting.

6. Sweden was asked to submit a proposal for an agreement on access to AIS information which they had prepared and sent out to each country prior to this meeting. The Danish delegation asked whether the agreement should be signed by the Danish Maritime Authority or the Royal Danish Administration of Navigation and Hydrography. The conclusion was that the competent authority of each country should sign the agreement and the name would be changed accordingly on the agreement. The Chairman went through the agreement and informed the delegations that Sweden had chosen to apply Swedish law as applicable law to the agreement, but at the same time pointed out that any other law of the delegation countries could in fact be applicable. However, this should be agreed on beforehand. The Polish delegation asked which law was used within the EU and that the law contained in the agreement should be similar to the one used by the EU. The Chairman asked the countries to submit their individual suggestions to the proposal by email. He further pointed out that the draft report not be forwarded to the ministerial meeting. Norway is not included in the agreement, but it was agreed to include Norway in the agreement. This will be introduced to the Preamble section of the agreement, as Norway is not a permanent member.

7. The meeting took note of a presentation by the invited guests from Norway on their AIS network and traffic control system, covering the coastline and off-shore traffic.

8. The delegation of Denmark displayed their AIS data and data from Finland, Sweden and Norway on the HELCOM demonstrator. Following the presentation of the Danish delegation, the delegation countries discussed the need for a much larger database which is better suited for processing large amounts of incoming data and which is able to retrieve data at a higher rate. The Danish and Swedish delegations stressed that this system was only for demonstrative purposes and should not be perceived as a final solution. It was emphasised that the HELCOM server is not expected to be bound by one specific presentation system. In addition, data from Kaliningrad was displayed separately by the Russian delegation. The last presentation was made by the Danish delegation on AIS statistics.

9. The delegation of Sweden made a brief presentation of the HELCOM AIS demonstrator architecture. The delegation of Sweden made a presentation of the software offered for the AIS demonstrator.

10. On request from the Danish delegation a presentation was made by the company TietoEnator, which has developed a monitoring system within the EU fishing area. The system enables the exchange of data between the countries and is called vTrack. In addition a presentation was made by the company Systematic Software Engineering.

11. The meeting noted that the AIS demonstrations fulfilled the desired functionality set forth by the HELCOM AIS requirements.

12. The Chairman asked how far the remaining countries were from connecting to the demonstrator. The Lithuanian delegation would try to be connected in time for the ministerial meeting in June 2003. Russia is ready to connect. It was further noted that when Russia is connected to the demonstrator, it will contain enough information to be presented at the ministerial meeting in June. The Chairman is expected to present the demonstrator at the ministerial meeting. The Swedish delegation pointed out that all the countries should have the same port no. for computer access in order to avoid problems with firewalls. As for Poland, they have the technical capabilities for the time being but lack the financial resources. Poland cannot deliver the AIS data, as it has no base stations. Latvia has completed the second stage and will proceed to first stage as soon as possible.

13. In terms of collecting statistical information, the Danish delegation raised the issue of different port names being spelled differently. The delegation of Finland had suggested that port names should be replaced by codes from the UN Locode code table on ports. The Chairman suggested that a proposal for abbreviating port names also include departure ports. Such a proposal should be proposed to IMO Nav within the next year.

14. The Danish delegation made a presentation on the gathering of statistical AIS information which will create the basis for a discussion at the ministerial meeting in June. The Danish delegation presented different potential areas that can be used for AIS statistics, including the establishment of passage lines in order to gain a general overview of the ship traffic. However, at the meeting there seemed to be some disagreement as to the location of these passage lines. It was therefore suggested that each country report its positions of the passage lines in their respective areas. Consequently Denmark will forward their suggestions to passage lines to the countries and the countries are in return asked to revert with their suggestions to passage lines. In addition, it was suggested that a proposal be made for HELCOM AIS statistics indicating which type of statistics are relevant and which should be displayed. In this connection it was indicated that traffic pattern was highly important in terms of AIS statistics. Each country should reflect on which AIS statistics they view relevant. The Danish and Swedish delegations suggested working out a proposal containing such information.

15. The meeting suggested an amendment to the Annex 4. International Ship and Port Security (ISPS) should be added to the list under National Competent Authorities. Annex 4 will be amended accordingly and forwarded to the countries.

16. Following this meeting all relevant slides used in the presentations will be forwarded to the countries.

17. The meeting noted that the final date for any input from the countries is 18 August 2003.

18. The delegations decided to arrange its sixth meeting in Helsinki, Finland on 6-7 October 2003, starting and ending at 12:30.

19. The delegations adopted the draft report of the meeting, as contained in AIS EWG 5/2003.

HELSINKI COMMISSION – Baltic Marine Environment Protection Commission

Expert Working Group for Mutual Exchange and AIS EWG 5/2003 Deliveries of AIS data (AIS EWG) Document No. 1/Rev. 1

Fifth Meeting Annex 1 Copenhagen, Denmark 29-30 April 2003

LIST OF PARTICIPANTS

CHAIRMAN OF AIS EWG

Mr. Benny Pettersson Swedish Maritime Administration Dir.Phone: +46 708 191 663 Slottsgatan 82 Fax: +46 11 191 230 S-601 78 Norrköping Email: [email protected]

DENMARK

Mr. Michael L. Bager Danish Maritime Authority Dir.Phone: +45 3917 4513 Vermundsgade 38 C Fax: +45 3917 4412 DK-2100 Copenhagen O Email: [email protected]

Mr. Jens Peter Weiss Hartmann Royal Danish Administration of Navigation Dir.Phone: +45 3268 9581 and Hydrography Fax: +45 3254 0882 Overgaden o. Vandet 62 B Email: [email protected] Postbox 1919 DK-1023 Copenhagen K Mr. Piet Kakkar Royal Danish Administration of Navigation Dir.Phone: +45 3268 9652 and Hydrography Fax: +45 3257 4341 Overgaden o. Vandet 62 B Email: [email protected] Postbox 1919 DK-1023 Copenhagen K Mr. Kaare Schou Royal Danish Administration of Navigation Dir.Phone: +45 3268 9655 and Hydrography Fax: +45 3257 4341 Overgaden o. Vandet 62 B Email: [email protected] Postbox 1919 DK-1023 Copenhagen K Ms Serpil Pedersen Royal Danish Administration of Navigation Dir.Phone: +45 3268 9576 and Hydrography Fax: Fax: +45 3254 0882 Overgaden o. Vandet 62 B Email: [email protected] Postbox 1919 DK-1023 Copenhagen K Mr. Torben Dalgaard Larsen TietoEnator Dir.Phone: +45 33 27 62 70 Vesterbrogade 149, building 8 Fax: +45 70 27 62 20 DK-1620 Copenhagen V Email: [email protected]

Morten Tolbøl Systematic Software Engineering A/S Phone: +45 8943 2000 Søren Frichs Vej 39 Fax: +45 8943 2020 DK-8000 Århus C Email: [email protected]

ESTONIA Mr. Tiit Palgi Estonian Maritime Administration Dir.Phone: +372 6205 692 Valge 4 Fax: +372 6205 650 EE-11413 Tallinn Email: [email protected]

FINLAND

Mr. Rolf Bäckström Finnish Maritime Administration Dir.Phone: +358 20 448 4262 P.O. Box 171 Fax: +358 20 448 4470 FIN-00181 Helsinki Email: [email protected]

GERMANY

Mr. Hartmut H. Hilmer Wasser- und Schifffahrtsdirektion Nord Dir.Phone: +49 431 3394 256 Hindenburgufer 247 Fax: +49 431 3394 348 D-24106 Kiel E-mail: [email protected]

LATVIA

Mr. Vladimirs Sadoha Maritime Rescue Co-ordination Centre Dir.Phone: +371 9168 204 MRCC Riga, Latvian Coast Guard Fax: +371 7320 100 Meldru 5 A Email: [email protected] LV-1015 Riga LITHUANIA

Mr. Andrius Daujotas Lithuanian Maritime Safety Administration Dir.Phone: +370 46 499667 J. Janonio 24 Fax: +370 46 499770 LT-5800 Klaipeda Email: [email protected]

POLAND

Mr. Marek Dziewicki Maritime Office in Gdynia Dir.Phone: +48 58 6206 356 Ul. Chrzanowskiego 10 Fax: +48 58 6201 936 PL 80 338 Gdynia E-mail: [email protected]

RUSSIA

Mr. Roman Chernyaev Central Marine Research and Design Dir.Phone: +7 812 275 0734 Institute (CNIIMF) Fax: +7 812 274 3864 6, Ul. Kavalergardskaya Email: [email protected] RU-191 015 St. Petersburg Mr. Michail Kirilin TRANSAS EURASIA LTD. Dir.Phone: +7 812 325 3131 Emb. Obrodnogo Kanala 14, build. 13-d Fax: +7 812 567 9455 RU-193 019 St. Petersburg Email: [email protected]

Mr. Alexander Popov Port Authority of Saint-Petersburg Dir.Phone: +7 812 118 8988 10, Gapalskaya St. Fax: +7 812 327 4020 RU-198 035 St. Petersburg Email: [email protected]

Mr. Alexandre Sinilnikov Chief Engineer of VTS in Port Baltjysk Dir.Phone: + (701145) 2-26-58, 2 -23-91 238520. Moskoy Bulvar 2.a. Baltijysk Fax: + (701145) 2-26-58,2-23-91 Russia Email: [email protected]

SWEDEN

Mr. Björn Geite Swedish Maritime Administration Dir.Phone: +46 11 191 344 IT Department Fax: +46 11 191 490 S-601 78 Norrköping Email: [email protected]

Mr. Willand Ringborg Swedish Maritime Administration Dir.Phone: +46 11 191 249 S-601 78 Norrköping Fax: +46 11 107841 Email: [email protected]

Mr. Rolf Zetterberg Swedish Maritime Administration Dir.Phone: +46 11 191 512 S-601 78 Norrköping Fax: +46 11 191 230 Email: [email protected]

INVITED GUESTS

Mr. Terje Alling Norwegian National Coastal Administration Dir.Phone: +47 52 733 200 P.O. Box 466 Fax: +47 52 733 301 N-5501 Haugesund Email: [email protected] Norway Mr. Kjell Arne Aarmo Norwegian National Coastal Administration Dir.Phone: +47 52 733 200 P.O. Box 466 Fax: +47 52 733 301 N-5501 Haugesund Email: [email protected] Norway HELSINKI COMMISSION – Baltic Marine Environment Protection Commission

Expert Working Group for Mutual Exchange and AIS EWG 5/2003 Deliveries of AIS data (AIS EWG) Document No. /Rev. 1

Fifth Meeting Annex 2 Copenhagen, Denmark 29-30 April 2003

AGENDA

Opening of the Meeting

1. Adoption of the Agenda

2. Agreement on access to the common AIS Baltic monitoring system

3. Establishment of a HELCOM demonstrator for exchange of AIS data

4. Statistics on ships’ traffic

5. Operational requirements

6. Any other business

7. Next meeting and adoption of the draft report of the Meeting

HELSINKI COMMISSION – Baltic Marine Environment Protection Commission

Expert Working Group for Mutual Exchange and AIS EWG 5/2003 Deliveries of AIS data (AIS EWG) Document No. 1/Rev. 1

Fifth Meeting Annex 3 Copenhagen, Denmark 29-30 April 2003

ACTION PLAN AND TIME SCHEDULE FOR IMPLEMENTATION OF HELCOM AIS

DRAFT ACTION AND TIME PLAN FOR IMPLEMENTATION OF HELCOM AIS

200 200 200 Sep Okt Nov Dec Jan Feb Mar Apr Maj Jun Jul Aug Sep Okt Nov Dec Jan Feb Mar Apr Maj Jun Jul Aug Sep

Decision on common basic principles Detailed analyse of alternatives Decision on solution Development of demonstrator Installation period Demonstrator operational Evaluation of demonstrator HELCOM Server HELCOM "user authorization" Draf Fina t l 3 4 5 6 7

8

Time plan for HELCOM AIS EWG

Draft action plan and timeschedule for implementation of the AIS demonstrator 2002 2003 2004 Sep Okt Nov Dec Jan Feb Mar Apr Maj Jun Jul Aug Sep Okt Nov Dec Jan Feb Mar A Decision on common basic principles Detailed analyse of alternatives Decision on solution Development Installations Tests Operation Evaluation

Meetings AIS EWG 3 4

HELSINKI COMMISSION – Baltic Marine Environment Protection Commission

Expert Working Group for Mutual Exchange and AIS EWG 5/2003 Deliveries of AIS data (AIS EWG) Document No. 1 /Rev. 1

Fifth Meeting Annex 4 Copenhagen, Denmark 29-30 April 2003

APPLICATIONS FOR RETRIEVED AIS DATA FROM THE COMMON BALTIC SEA AIS MONITORING SYSTEM

Only competent authorities shall have access to the common Baltic Sea monitoring system and these authorities shall only be allowed to use retrieved AIS data for the applications specified below.

Operational requirement on AIS Shore stations regarding information to other countries

Interest for the littoral state to get information; only locally (L), from adjacent countries (A), from total Baltic area (C) Needed update rate from SOLAS ships; full update rate (1), once every 6 min (2), once every week or more (3), not permanent, at request (4), Statistic data to be shown or to be down loaded at request (5) If access to a full update rate is needed this should be solved on a bilateral basis.

Information Rate Functionality Accessibility

HELCOM C 2,5 No direct access req. HELCOM 1. Statistics secretariat 1.1. Call sign 1.2. Position 1.3. Cargo 1.4. Etc…to be determined

National competent authorities L A C 1,2,3 Bi-directional Countries involved 1. Pollution combating communication* L A C 1,2,3 Bi-directional Countries involved 2. Contingency planning communication* L A C 1,2,3 Bi-directional Countries involved communication* 3. International Ship and Port security (ISPS)

SAR L A C 1,2,3 Bi-directional Countries ƒ To supply the on-line information for SAR needs, including adjacent communication* involved, MRCC sea areas, to get an overall traffic picture ƒ To search for a specific ship in the HELCOM data base

VTS L A C 1,2 Bi-directional Adjacent Traffic management etc. communication* authorities, VTS centres Paris MOU (Port state control) C 2,4 Only listening Port State Control Monitor and compare against banned ships. authorities EU HAZMAT reporting requirement L A 2,4 1. Mandatory reporting system

Ice Breaker Service L A C 1,2 Bi-directional Competent To get a holistic assessment of the conditions and of the speeds of ships communication* authority and Ice in ice covered waters Breakers

Port Authorities L A C 1, 2 Only listening Filtered information for ships entering or leaving the port

The table requires further consideration to define in detail information to be exchanged among parties concerned. * To be considered further. Not to be applied for the demonstrator.

HELSINKI COMMISSION – Baltic Marine Environment Protection Commission

Expert Working Group for Mutual Exchange and AIS EWG 5/2003 Deliveries of AIS data (AIS EWG) Document No. 1 /Rev. 1

Fifth Meeting Annex 5 Copenhagen, Denmark 29-30 April 2003