Data Management Planning Dr

Data Management Planning Dr. Chris Emmerson Research Data Manager Welcome

Part 1 • RDM Landscape • Research Data Service • Data Lifecycle

Part 2 • Data Management Planning • Exercise

1 RDM Landscape

• Key element of good research conduct – not new • RCUK Common Principles, 2011 / EPSRC, 2015 • Drivers: – Public good – Digital data • Expensive to make but inexpensive to share

90% of all the data in the world has been generated over the last two years” Åse Dragland - 2015 2 What is Data?

• The lowest level of abstraction from which information and knowledge are derived “facts, observations or experiences on which an argument, theory or test is based. Data may be numerical, descriptive or visual. Data may be raw or analysed, experimental or observational” (The University of Melbourne, 2010) • Both analogue and digital materials are data

3 Funders Except

• Data management plans

• Data to be handled appropriately

• Timely release of data

• Discoverable data

• Preservation of data

4 Research Data Service

Library

NUIT URO

Faculties

5 What’s Involved in RDM?

• Data management planning • Data creation • Annotating / documenting data Planning • Analysis, use, versioning Re-using Creating • Storage and backup Data Data • Publishing papers and data • Preparing for deposit • Archiving and sharing Preserving Processing Data • Licensing Data Analysing • Funding Data • Citing

6 Data Management Plans

• Why plan? • How are funders currently evaluating DMPs • What makes a ‘good’ DMP

• What to look for in a DMP Creating Data • Exercise Processing Re-using Data Data Anyone written one?

Preserving Analysing Data Data Planning

• To help you manage your data • To make informed decisions so you don’t have to figure out things as you go • To anticipate and avoid problems e.g. data loss or not enough storage • To ensure your data continue to be usable throughout and beyond your project • To help you win ethical approval • Funder requirement • To make your life easier! – post viva

8 Data Management Plans (DMP)

• What do they include? 1. What data will be created and how? 2. How the data will be structured and stored 3. The plans for sharing and preserving the data • Who requires them? • RCUK • Some charities (e.g. Cancer Research UK) • H2020 • Newcastle University (encourages) • When are they required? – Most at application stage, except: • NERC • H2020 • EPSRC 9 Themes in a DMP

• Data Description (content, type, format, volume … sense of scale)

• Standards and Metadata (what standards are being used to allow others to find, understand and reuse the data)

• Data Sharing (how, when, to whom, any delay to sharing)

• Archiving and Preservation (deposited in a suitable repository, which data will be preserved, costs) DMP Requirements • Lots of funders have DMP requirements • Review differs and monitoring is variable • Conditional offers What Makes a Good DMP?

Has the researcher taken time to reflect on what to do?

• No absolute right answers • Due consideration has been given • Engagement with the issues Key Things to Consider

• Is the plan appropriate? – adopting relevant standards – practices in line with norms for that field – use of support services e.g. university storage, subject repositories…

• Does it seem feasible to implement?

• Has sufficient detailed information been provided?

• Has advice been sought where needed?

• Are restrictions and costs properly justified? Is the Information Specific Enough

“we will use suitable formats to ensure that our data can be preserved and sustained over the long term”

• Which formats? Name them

• Does the team know which are suitable? • Does the chosen repository have preferences? Are Decisions Justified

“data will be made available upon request to bona fide medieval historians”

• Why is it restricted? • Could other communities not reuse the data? • Will the research team be around to handle access requests in the future?

Credit:– Daniele Cybulskie – Medievalisits A Better Response

“We will provide MP3 audio files for online dissemination. While this is not an open format, it is well-established and the most widely supported. High-resolution WAV files will be used for the archival master recordings.”

• Being clear, specific and detailed • Justify decisions Make it Easy for Reviewers to Evaluate

“Online resource development will cost £21,000” versus “Online resource development, 60 days at £350”

• Don’t make reviewers dig around for information

• Be consistent in what the DMP and proposal says Advice from Reviewers

• First impressions count – Stick to page limits, follow the template if mandated, provide information in the relevant section…

• Beware blanket copy/paste – A limited amount of information can be provided as boilerplate text. Always read and adjust to your project

• Avoid hyperbole and buzzwords – Stick to clear statements and the strength of your technical approach will evidence itself UK Rubrics Project

Sector developing a rubrics for major research funders: • All RCUK • CRUK • Wellcome • NIHR • H2020 • A rubric for the 'ideal' non- funded DMP

Credit: JimmytheJ – flickr Exercise

In small groups review a DMP from the MRC

Discuss: the good, the bad and the missing …

Report back RDM Support

Find out more http://research.ncl.ac.uk/rdm/

Chris Emmerson Research Data Manager Resources

• Online guidance: http://research.ncl.ac.uk/rdm/ • Pilot repository: https://rdm.ncl.ac.uk/ • Guides: – DCC’s How to develop a data management and sharing plan – UKDA’s Managing and sharing data • Online DMP tool reflecting funders’, institutional and disciplinary requirements (UoN version coming soon) • Tutorials: – University of Edinburgh: MANTRA research data management training course – University of Bristol: Research data bootcamp

22 Resources

• Consent: – UK Data Archive • Anonymisation – UK Data Archive • General Repositories – Datacite – Re3Data (search engine) – Figsahre – Zenodo – Research Data Discovery Service (Alpha) – Dryad (life sciences)