Local Government Performance Assessment

Wakiso District

(Vote Code: 555)

Assessment Scores

Accountability Requirements %

Crosscutting Performance Measures 84%

Educational Performance Measures 89%

Health Performance Measures 85%

Water & Environment Performance Measures 81% 555 Accountability Requirements 2019 Wakiso District

No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s Wakiso Local Government contract of the forthcoming year by June 30 inventory/schedule of LG submitted the annual on the basis of the PFMAA and LG Budget submissions of performance performance contract on guidelines for the coming financial year. contracts, check dates of 22nd July 2019. This is submission and issuance of within the adjusted deadline receipts and: of 31st August 2019. Therefore, the LG is o If LG submitted before or compliant. by due date, then state ‘compliant’

o If LG had not submitted or submitted later than the due date, state ‘non- compliant’

• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.

Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes a • From MoFPED’s The Local Government Procurement Plan for the forthcoming FY by inventory of LG budget submitted the budget 30th June (LG PPDA Regulations, 2006). submissions, check together with the whether: Procurement Plan on 22nd July 2019. This is within the o The LG budget is adjusted deadline of 31st accompanied by a August 2019. Therefore, the Procurement Plan or not. If a LG is Compliant. LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.

Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual performance From MoFPED’s official The annual performance report for the previous FY on or before 31st record/inventory of LG report for the previous year July (as per LG Budget Preparation submission of annual was submitted on 09th Guidelines for coming FY; PFMA Act, 2015) performance report August 2019. This is within submitted to MoFPED, the adjusted deadline of check the date MoFPED 31st August 2019. received the annual Therefore, the LG is performance report: Compliant. • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant

4 Yes LG has submitted the quarterly budget From MoFPED’s official The Local Government performance report for all the four quarters of record/ inventory of LG submitted quarterly and the previous FY by end of the FY; PFMA submission of quarterly annual reports as follows: Act, 2015). reports submitted to MoFPED, check the date Quarter 1 on 31st October, MoFPED received the 2018; quarterly performance Quarter 2 on 23rd January, reports: 2019; • If LG submitted all four Quarter 3 on 21st May 2019 reports to MoFPED of the and previous FY by July 31, then it is compliant (timely Quarter 4 on 9th August submission of each 2019. quarterly report, is not an accountability requirement, The LG submitted the 4th but by end of the FY, all quarterly report (annual quarterly reports should be performance report) on 9th available). August 2019. This is within the adjusted deadline of • If LG submitted late or did 31st August 2019. not submit at all, then it is Therefore, the LG is not compliant. Compliant.

Audit 5 Yes The LG has provided information to the From MoFPED’s The LG submitted status of PS/ST on the status of implementation of Inventory/record of LG implementation of Auditor Internal Auditor General and the Auditor submissions of statements General audit issues for the General’s findings for the previous financial entitled “Actions to Address year 2017/18 on 11 March year by end of February (PFMA s. 11 2g). Internal Auditor General’s 2019 to PS/ST, ref CR This statement includes actions against all findings”, 251/2, letter signed by Chief find- ings where the Internal Audi- tor and Administration Officer the Auditor General recommended the Check: (CAO) dated 7 March, 2019 Accounting Officer to take action in lines addressed all the 5 audit • If LG submitted a with applicable laws. issues. ‘Response’ (and provide details), then it is compliant The LG also submitted the status of implementation on • If LG did not submit a’ Internal Audit Issues for the response’, then it is non- year 2017/18 to PS/ST on compliant 28 January, ref CRD 251/2 • If there is a response for letter signed by the CAO all –LG is compliant dated 7 January 2019.

• If there are partial or not Both audit responses were all issues responded to – LG submitted before the is not compliant. deadline of April 30, 2019, hence the LG was compliant.

6 Yes The audit opinion of LG Financial Statement From the Auditor General's (issued in January) is not adverse or report for the FY 2018/19, disclaimer. the LG had an unqualified audit opinion.

555 Crosscutting Wakiso Performance District Measures 2019

Summary of Definition of No. Compliance justification Score requirements compliance Planning, budgeting and execution 1 1 All new Evidence that a district/ There was evidence that the Physical planning committee is fully infrastructure municipality has: constituted as per the Physical Planning Act 2010. This was projects in: (i) a confirmed by the appointment letters dated 13th April 2018 under municipality / • A functional Physical reference CR:202/2. (ii) in a district Planning Committee in are approved place that considers new Additionally, the Committee is functional and considers new by the investments on time: investments on time. The evidence availed was the PPC minutes respective score 1. dated 12th June 2019 under Min.DPPC.13/104/19: Presentation of Physical the final draft physical development plan of Mende subcounty. The Planning draft PDP was presented by Mr. Kenneth Ahimbisibwe, a Committees Consultant from Stanfield Ltd. Also, under Min. DPPC.13/105/19: and are Presentation of Lubigi -Sentema wetland 3D urban model by Ms. consistent with Prisca Auma of M/S White Knight Ltd and Min. DPPC.13/107/19: the approved Consideration of development applications for the months of April Physical Plans – May 2019. A schedule of 47 building plans was presented and subsequently approved. Maximum 4 points for this performance measure.

1 1 All new • Evidence that district/ There was evidence that the district LG submitted at least 4 sets of infrastructure MLG has submitted at minutes of Physical Planning Committee to the MoLHUD. The projects in: (i) a least 4 sets of minutes of evidence availed was copies of minutes dated 12th June 2019 municipality / Physical Planning (Quarter 4); 28th March 2019 (Quarter 3); 10th October 2018 (ii) in a district Committee to the (Quarter 2); and 01st August 2018 (Quarter 1). Minutes of meetings are approved MoLHUD score 1. that took place in Quarter 4 were received by MoLHUD on by the 23/10/2019, while the other three (3) sets of minutes were received respective on 31/07/2019, respectively. Physical Planning The submission letters dated 8th July 2019 and 20th September Committees 2019 under reference: CR.2/202 were also availed. and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure. 1 1 All new • All infrastructure There was evidence that the LG has an approved Physical infrastructure investments are Development Plan 2018-2040 prepared by Gipea Africa Limited projects in: (i) a consistent with the and approved by the National Physical Planning Board. There municipality / approved Physical was evidence that infrastructure projects were consistent with the (ii) in a district Development Plan: new plan. are approved score 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure.

1 1 All new • Action area plan There was evidence that Wakiso district had an Action area plan infrastructure prepared for the previous prepared for Mende Sub county (2019-2035) by Stanfield Property projects in: (i) a FY: score 1 or else 0 Partners Limited. The Plan was approved under Min.13/104/19. municipality / Additionally, the District LG has prepared an Action Plan (Detailed (ii) in a district Plan) for Bulenga Urban Center in Wakiso Sub County dated June are approved 2019. by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities There was evidence that the priorities in the AWP for the current investment in AWP for the current FY are based on outcomes of the budget conferences. The activities in the FY are based on the priorities include: approved AWP outcomes of budget for the current conferences: score 2. - Works: Buildings – Furnishing of Council chambers (Pg.20 of FY are derived Annual Work Plan and pg. 2 of Budget Conference Report); from the - Works: Buildings – Paving of parking yard at the district approved five- headquarters (Pg.20 of Annual Work Plan and pg. 2 of Budget year Conference Report); development - Works: Repair and application of asphalt overlay on Wakiso plan, are based district headquarters main road in partnership with Wakiso town on discussions council – Furnishing of Council chambers (Pg.20 of Annual Work in annual Plan and pg. 2 of Budget Conference Report); reviews and - Water: Drilling of deep boreholes (motorized) in Kakiri subcounty budget and Nsangi town council (Pg.22 of Annual Work Plan and pg. 3 of conferences Budget Conference Report); and - Water: Borehole drilling and hand pump installation (Pg.22 of have project Annual Work Plan and pg. 3 of Budget Conference Report); profiles - Health: Upgrading health center IIs to health center III (Pg13 of Maximum 5 Annual Work Plan and pg. 3 of Budget Conference Report); points on this performance - Health: Construction of a theater and surgical ward at Nakawuka measure. HCII (Pg.13 of Annual Work Plan and pg. 3 of Budget Conference Report);

- Education: Construction of classroom facilities in selected primary schools including: Bussi modern, Nakitokolo, Kojja Chance, Kasaama, Namagera, St. Bruno Kasenge and Kitayita Chance school (Pg.17 of Annual Work Plan and pg. 4 of Budget Conference Report); and

- Education: Construction of sanitation facilities in selected primary schools including: Sokolo, Bulwanyi, Bugumba and St. Francis (Pg.17 of Annual Work Plan and pg. 4 of Budget Conference Report); among others. 2 1 The prioritized • Evidence that the There was evidence that the capital investments in the AWP for investment capital investments in the current FY are derived from the approved Five-year activities in the the approved Annual development plan. The capital investments in the AWP included: approved AWP work plan for the current for the current - Education: Construction of classroom facilities in selected FY are derived FY are derived from the primary schools including: Bussi modern, Nakitokolo, Kojja from the approved five-year Chance, Kasaama, Namagera, St. Bruno Kasenge and Kitayita approved five- development plan. If Chance school (Pg.17 of Annual Work Plan and pg. 142 on Five- year differences appear, a year development); justification has to be development provided and evidence - Education: Construction of sanitation facilities in selected primary plan, are based provided that it was schools including: Sokolo, Bulwanyi, Bugumba and St. francis on discussions (Pg.17 of Annual Work Plan and pg. 142 on Five-year in annual approved by the Council. development); reviews and Score 1. - Health: Construction of a theater and surgical ward at Nakawuka budget HCII (Pg.13 of Annual Work Plan and pg. 141 on Five-year conferences development); and - Water: Borehole drilling and hand pump installation (Pg.22 of have project Annual Work Plan and pg. 149 & 150 on Five-year development); profiles - Water: Drilling of deep boreholes (motorized) in Kakiri subcounty Maximum 5 and Nsangi town council (Pg.22 of Annual Work Plan and pg. 149 points on this & 150 on Five-year development); performance - Works: Buildings – Furnishing of Council chambers (Pg.20 of measure. Annual Work Plan and pg. 101 on Five-year development); and

- Works: Buildings – Paving of parking yard at the district headquarters (Pg.20 of Annual Work Plan and pg. 101 on Five- year development); among others 2 2 The prioritized • Project profiles have There was evidence that the project profiles were developed and investment been developed and discussed in TPC meeting held on 27th November 2018 under activities in the discussed by TPC for all Min.04/DTPC/11/2018: Progress, Budget framework paper (BFP), approved AWP investments in the sector work plans and Project Profiles for FY2019/2020. for the current FY are derived AWP as per LG Planning Examples of project profiles noted include: from the guideline: score 2. - Periodic Maintenance of District Roads (256.0km); Implementing approved five- agency: Wakiso District Council; Department: Works and technical year services department; Sector: Roads. Code: 2.2 2-88.2; Title of development project: Location: District wide; Total planned expenditure: plan, are based 45,000,000,000/=; Funds secured: 45,000,000,000/=; and on discussions - Department: Works and technical services department; Sector: in annual Buildings; Code: 2.2 2-88.3; Title of project: Construction and reviews and Maintenance of District Buildings; Implementing agency: Wakiso budget District Council; Location: District Headquarters; and Total conferences planned expenditure: 400,000,000/=; among others and

have project profiles

Maximum 5 points on this performance measure.

3 1 Annual • Annual statistical There was evidence that the Annual statistical abstract, with statistical abstract, with gender- gender- disaggregated data dated December 2018 was compiled abstract disaggregated data has and presented to TPC to support budget allocation and decision- developed and been compiled and making in meeting held on 27th November 2018 under applied presented to the TPC to Min.06/DTPC/11/2018: Presentation of draft district statistical support budget abstract for FY2018/2019. Maximum 1 allocation and decision- point on this making- maximum score performance 1. measure 4 2 Investment • Evidence that all There was evidence that all investment projects implemented in activities in the infrastructure projects FY 2018/19 were derived from the AWP and approved budget. previous FY implemented by the LG These included: were in the previous FY were implemented derived from the annual - Education: Construction of classroom facilities in 4 selected as per AWP. work plan and budget schools (Pg.25 of Annual Work Plan and pg. 29 of Approved approved by the LG budget; budgeted at UGX395,465,000=); Maximum 6 Council: score 2 points on this - Education: Construction of sanitation facilities in 4 selected performance schools (Pg.25 of Annual Work Plan and pg. 29 of Approved measure. budget, budgeted at UGX52,875,000=); - Education: Construction and rehabilitation of teachers houses in 4 selected schools (Pg.25 of Annual Work Plan and pg. 29 of Approved budget, budgeted at UGX347,125,000=);

- Works: Routine manual road maintenance (Pg.29 of Annual Work Plan and pg. 38 of Approved budget; budgeted at UGX300,000,000=);

- Water: Borehole drilling and rehabilitation in Kakiri subcounty, Namayumba, subcounty and masuliita subcounty (Pg.33 of Annual Work Plan and pg. 44 of Approved budget; budgeted at UGX98,363,000=); and

- Water: Construction of piped water system (Pg.33 of Annual Work Plan and pg. 44 of Approved budget at UGX410,000,000=); among others. 4 2 Investment • Evidence that the The evidence availed showed that thirty six out of forty-four activities in the investment projects investment projects implemented in the previous FY were previous FY implemented in the completed as per work plan by end of FY, thus 81 % completion were previous FY were rate. The source of evidence was performance reports, annual implemented completed as per work budget and annual work plan. as per AWP. plan by end for FY. The completed projects included among others: Maximum 6 o 100%: score 4 points on this - Construction of pit latrines in RGCs; performance o 80-99%: score 2 - Borehole drilling and rehabilitation; measure. o Below 80%: 0 - Water production and treatment;

- Construction of piped water system;

- Rural roads construction and rehabilitation;

- District roads maintenance;

- Community access roads maintenance; and

- Construction of 7 classroom blocks in seven selected schools .

Some of the projects that were not completed include:

1. Construction of Seed secondary School;

2. Construction of pit latrines in selected primary schools; and

3. Furnishing of schools, among others.

- The reason for non-completion was that the procurement was done at the center and that there were delays by the Constructors and the money was returned.

- The lack of land titles for the seed secondary school site

5 The LG has 2 executed the • Evidence that all There was evidence that Five projects sampled were completed budget for investment projects in within Max. 15% plus or minus the original budget as follows: construction of the previous FY were 1) Construction of pit latrines in RGCs (Budgeted UGX 9,800,000 - investment completed within Actual expenditure on Q4 was UGX 9,800,000), hence 100%; projects and approved budget – Max. 15% plus or minus of O&M for all 2) Borehole drilling and rehabilitation (Budgeted UGX 98,363,000 original budget: score 2 major - Actual expenditure on Q4 was UGX 97,660,000), hence 99%; infrastructure projects during 3) Construction of piped water system (Budgeted UGX the previous 366,804,000 - Actual expenditure on Q4 was UGX 367,415,000), FY hence 100%;

Maximum 4 4) Community access roads maintenance (Budgeted UGX points on this 493,407,000 - Actual expenditure on Q4 was UGX 493,407,000), Performance hence 100%; and Measure. 5) Construction of 7 classroom blocks in seven selected schools (Budgeted UGX 1,091,871,000 - Actual expenditure on Q4 was UGX 962,061,000), hence 88%. 5 The LG has 0 executed the • Evidence that the LG - The LG did not avail list of assets in need of maintenance; budget for has budgeted and spent - There was no evidence of review of the register of assets in need construction of at least 80% of the O&M of maintenance; investment budget for infrastructure in the previous FY: score projects and - There was no specific budget for O&M for infrastructure in need of 2 O&M for all maintenance; major infrastructure - No specific expenditure for O&M was availed. projects during the previous FY

Maximum 4 points on this Performance Measure. Human Resource Management 6 LG has 3 substantively • Evidence that the LG There was evidence that the district had filled all the HoDs as recruited and has filled all HoDs follows; HoF Ssekandi Michael ( DSC min 32/2015), Planner appraised all positions substantively: Galabuzi Paddy ( DSC Min 354/2017), DE Mwesigwa Samuel ( Heads of score 3 DSC min 52/2018), DEO Kiyingi Fredrick ( DSC Min 92/2011), Departments DCDO Kyejjusa John ( DSC Min 91/2016), DNRO Ssabaganzi Rebecca ( DSC Min 24/2008), DPO Lubulwa Michael ( DSC Maximum 5 225/2019), DCO Mabala Moses ( DSC 06/2019) and DHO Mukisa points on this Emmanuel ( DSC Min 37/2005 e). Performance Measure 6 LG has 2 substantively • Evidence that HoDs There was evidence for appraisal of all heads of department as per recruited and have been appraised as the personnel files and appraisal reports reviewed at the time of appraised all per guidelines issued by assessment as follows; CFO (31/07/2019) DEO (22/08/2019), Heads of MoPS during the DCDO (9/07/2019), DNRO (13/08/2019), DPO (01/07/2019), DCO Departments previous FY: score 2 (9/07/2019), DE (31/07/2019). DHO not appraised as the Substantive was interdicted (Dr Mukisa) and the assigned Maximum 5 Lugoloobi Mathias was on 1 April 2019 which was less than 6 points on this months to end the financial year. Performance Measure 7 The LG DSC 2 has considered • Evidence that 100 % of There was evidence that the DSC had considered the CAO’s all staff that staff submitted for submission for recruitment dated 19/10/2018 ( 44 posts) as per the have been recruitment have been Wakiso DSC advert New Vision 21st January 2019 and in the in submitted for considered: score 2 the 559th DSC meeting held on 11th April 2019. recruitment, confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure. 7 The LG DSC 1 has considered • Evidence that 100 % of There was evidence that the DSC considered all the office of CAO all staff that positions submitted for submission for confirmation dated; 29/10/2018 (97), 23/01/2019, have been confirmation have been 14/02/2019, 4/03/2019, 1/04/2019, 23/04/2019, 26/04/2019 and submitted for considered: score 1 27/05/2019. The confirmation issues were considered in the DSC recruitment, meetings held on; 11/12/2018, 9/01/2019, 21/03/2019 and confirmation 29/05/2019. and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure.

7 The LG DSC 1 has considered • Evidence that 100 % of There was evidence that the all the disciplinary cases submitted all staff that positions submitted for by the office of the CAO in the financial year 2018/2019 to the DSC have been disciplinary actions have were considered e.g. Mayanja William Principal Procurement submitted for been considered: score Officer (6/05/2019) considered 18/06/2019, Ssempebwa Cox recruitment, 1 Education Assistant ( 6/05/2019) considered on 19/06/2019), confirmation Namayanja Bernadetta Education Assistant ( 6/05/2019) and considered on 19/06/2019, Twinamasiko Moses Education disciplinary Assistant ( 6/05/2019) considered on 19/06/2019. actions during the previous FY.

Maximum 4 points on this Performance Measure. 8 Staff recruited 3 and retiring • Evidence that 100% of There was evidence that all the 46 newly recruited staff accessed access the the staff recruited during the payroll within the stipulated 2 months as required e.g. Nabitalo salary and the previous FY have Christine Education Assistant appointed 28/05/2019 and accessed pension payroll accessed the salary July 2019, Lutwama Willy Senior Internal Auditor appointed respectively payroll not later than two 28/05/2019 and accessed July 2019, Waligo John Education within two months after Assistant appointed 28/05/2019 accessed July 2019, Kitiibwa months appointment: score 3 Josse Parish Chief appointed 28/05 2019 accessed July 2019, Batte Gonzaga Education Assistant appointed May 2019 Maximum 5 accessed July 2019. points on this Performance Measure. 8 Staff recruited 0 and retiring • Evidence that 100% of There was evidence that only 3 out of the 8 retired officers access the the staff that retired accessed the pensioner payroll within the stipulated two months salary and during the previous FY period. Those who never accessed within the 2 months period pension payroll have accessed the included; Mukasa Peter retired 28/10/2018 accessed 1/03/2019, respectively pension payroll not later Nakamya Regina retired 07/07/2018 accessed 17/11/2018, within two than two months after Nyadoi Specioza retired 23/07/2018 and accessed 1/03/2019. months retirement: score 2

Maximum 5 points on this Performance Measure.

Revenue Mobilization 9 The LG has 4 increased LG • If increase in OSR The district LG OSR increased by 23.2 % from UGX 1,737,028,05 own source (excluding one/off, e.g. in the FY 2017/18 to UGX 2,140,041,754 in the FY 2018/19. revenues in the sale of assets) from (Source: Wakiso District audited accounts for Financial Year (FY) last financial previous FY but one to 2017/18 , page 4 of Statement of financial performance and year compared previous FY is more than 2018/19 signed by the Chief Administrative Officer (CAO) on to the one 10 %: score 4. August 21, 2019. Increase of 23.2% score 4. before the • If the increase is from previous 5% - 10 %: score 2. financial year (last FY year • If the increase is less but one) than 5 %: score 0. Maximum 4 points on this Performance Measure.

10 LG has 0 collected local • If revenue collection The actual/budget local revenue collection ratio for the FY 2018/19 revenues as ratio (the percentage of was 114% (UGX 2,140,041,754/1,866,456). This was budget per budget local revenue collected variance of 14% which is higher than than 10%. Therefore scored (collection against planned for the 0. ratio) previous FY (budget realisation) is within (Source: Wakiso District accounts for FY 2018/19 signed by the Maximum 2 CAO on August 21, 2019 and Wakiso DLG Approved Budget points on this +/- 10 %: then score 2. If Minute 127/WAK/DLG5/2018. performance more than +/- 10 %: measure Score 0.

11 Local revenue 0 administration, • Evidence that the There was evidence that the DLG collected UGX 742,346,681 in allocation and District/Municipality has Local Service Tax , but evidence of remittance of all the mandatory transparency remitted the mandatory share to LLGs was not available. The amount to be remitted to LLG share of local town councils (100%) was UGX 374,465,545, but the only Maximum 4 revenues: score 2 evidence provided was remittance of UGX 82,913,096 to Kakiri points on this Town Council Centenary bank account no 3410500004. Also performance UGX 239,122,673 (65%) was supposed to be remitted to Sub measure. Counties but there was no evidence of this remittance. 11 Local revenue 0 administration, • Evidence that the total The LG spent UGX 600,925,872 in the FY 2018/19 on Council allocation and Council expenditures on allowances and emoluments compared to OSR UGX transparency allowances and 1,178,645,168 collected in the FY 2017/18. This was 51% of OSR emoluments- (including for the FY 2017/18(higher than 20%) as per the Local Maximum 4 from all sources) is not Governments Act CAP 243, therefore score 0. (Source: the Wakiso points on this higher than 20% of the DLG audited accounts for the FY 2017/18 page 4 of the Statement performance OSR collected in the of Financial Performance and FY 2018/19 page 6). measure. previous FY: score 2 The LG obtained a waiver to spend over 20% on OSR by the Minister of Local Government on letter ref ADM/F/75/102 dated 25/7/2018.

Procurement and contract management 12 2 The LG has in • Evidence that the There was evidence that the District had the position of a Principal place the District has the position Procurement Officer, a Senior Procurement Officer and capacity to of a Senior Procurement Procurement Officer. manage the Officer and Procurement procurement Officer (if Municipal: The LG has in Place three Officers headed by the Principal function Procurement Officer and Procurement Officer, William Mayanja, who was recruited under Assistant Procurement DSC Minute No.116/2009 on 3rd September 2009 and the letter Maximum 4 Officer) substantively signed by Mr Joseph Mukwaya, then Chief Administrative Officer points on this filled: score 2 then. performance measure. The Senior Procurement Officer Ms Sarah Namuwaya was recruited under DSC Minute No. 384/2018(1). The confirmation letter signed by Mathias Katamba for the Chief Administrative Officer on 11th January 2019.

The Procurement Officer, Henry Lwanyaga, was recruited and confirmed under DSC Minute No.384/2018(2) dated 11th January 2019 signed by Mathias Katamba for the Chief Administrative Officer . 12 1 The LG has in • Evidence that the TEC There was evidence that the Technical Evaluation Committee place the produced and submitted produced and submitted reports to the Contracts Committee for the capacity to reports to the Contracts FY 2018-19. This was evidenced in the Contracts Committee manage the Committee for the sitting of: procurement previous FY: score 1 function 1) TEC meeting of 8th April 2019. Ref: 12/DCC/2018-19 where the evaluation report for the following procurements were submitted Maximum 4 and approved; points on this performance -Waki555/WRKS/2018-19/00266 for Phased Construction of measure. Nsangi Mixed P/S awarded to Ms. Nile Establishments Ltd at UGX42,600,360,

-Waki555/SUPLS/2018-19/000284. Supply of Office Chairs, Office Sofa sets and 3-seater desks awarded to M/s Raccoons General Investors Ltd at UGX16,628,088, and

2) Under the 10th Contracts Committee meeting that sat on 5th March 2019 under 010/DCC/2018-19 and approved M/s Kaleeta Construction Ltd for the construction of Seed Secondary School in Wakiso Sub-County by the Ministry of Education and Sports. Ref: MoES/UgIFT/Wrks/18-19/00119. Amount: UGX2, 138,728,950.

12 1 The LG has in • Evidence that the There was evidence that the Contracts Committee considered and place the Contracts Committee reviewed recommendations of the TEC as evidenced from the capacity to considered Contracts Committee Minutes for the FY 2018-19 that ranged from manage the recommendations of the 001/DCC/2018-19 to 017/DCC/2018-19, showing that the procurement TEC and provide Contracts Committee sat 17 times in the Financial Year 2018-19. function justifications for any During these meetings, they considered and reviewed deviations from those submissions from the technical evaluation committees. Sittings Maximum 4 recommendations: score seen were as follows: points on this 1 performance 1) Sitting on 10th July 2019 meeting reference No. 001/DCC/2019- measure. 20;

2) Sitting on 5th Sept 2018 meeting reference No. 0002/DCC/2018 - 19;

3) Sitting on 11th October 2018 meeting reference No. 0003/DCC/2018 - 19;

4) Sitting on 22nd November 2018 meeting reference No. 0004/DCC/2018 - 19;

5) Sitting on 26th November 2018 meeting reference No. 0005/DCC/2018 – 19; and

6) Sitting on 17th Jan. 2019 meeting reference No. 0007/DCC/2018 – 19. 13 0 The LG has a • a) Evidence that the There is evidence that the Procurement and Disposal Plan for the comprehensive procurement and Current Financial Year 2019-2020 covered all infrastructure Procurement Disposal Plan for the projects in the approved Annual Work Plan (AWP) and budget. and Disposal current year covers all Projects sampled from the Procurement Plan and also seen in the Plan covering infrastructure projects in AWP included: infrastructure the approved annual activities in the work plan and budget 1. Phased upgrading to bituminous surface of Namulanda- Bweya- approved AWP and b) evidence that the Kajjjansi road. Procurement Ref: Waki555/Wrks/2019 - 20/00025. and is LG has made That same item was seen planned on page 47 of the District followed. procurements in approved Budget under Budget Code 048154; previous FY as per plan 2. Construction of school classroom block with furniture at Banda Maximum 2 (adherence to the P/S and Kababbi- Bulondo P/S in Mende S/C. points on this procurement plan) for the performance previous FY: score 2 Ref: Waki55/Wrks/2019-20/00009 Lot 1. The same item was seen measure. planned on page 39 under Budget code 078180;

3. Paving of the District Headquarters Parking Yard.

Waki55/Wrks/2019-20/00033

4. Construction of teacher’s houses at Bugimba P/S in

Namayumba S/C and St. Kizito Sakabusolo P/S. Ref: Waki555/Wrks/2019-20/00008. The same item was seen planned on page 39 under Budget code 078182; and

5. Construction of 5- Stance lined pit latrine at Bulwanyi P/S in Kajjansi, Bugiri Public P/S and Nkumba Quaran P/S in Katabi T/C. Ref: Waki555/Wrks/2019-20/00012. The same item was seen planned on page 39 under Budget code 078181.

B. However, there was NO evidence that Wakiso District Local Government procured items as per the Procurement Plan. This evidence should have been obtained from a comparison of Quarterly Reports submitted to PPDA with the Procurement Plan but the Quarterly Reports were not available.

14 • For current FY, 2 The LG has evidence that the LG has Wakiso District Local Government prepared over 95% of the bid prepared bid prepared 80% of the bid documents for all the Investment/infrastructure projects. These documents, documents for all were approved in the 1st and 2nd Contracts Committee sitting of maintained investment/infrastructure 23rd August 2019 under minute No. 002/DCC/2019-20. They were contract by August 30: score 2 then advertised in the Monitor publications of 27th August 2019. registers and procurement activities files and adheres with established thresholds.

Maximum 6 points on this performance measure. 14 2 The LG has • For Previous FY, There was evidence that Wakiso District Local Government has an prepared bid evidence that the LG has updated Contracts Register and complete procurement activity documents, an updated contract files for all the procurement and disposal activities undertaken. maintained register and has contract complete procurement The Register seen was signed by the Principal Procurement registers and activity files for all Officer and CAO. procurement procurements: score 2 activities files and adheres with established thresholds.

Maximum 6 points on this performance measure.

14 • For previous FY, 2 The LG has evidence that the LG has There was evidence that Wakiso District Local Government prepared bid adhered with adhered to procurement thresholds as evidenced by the following documents, procurement thresholds procurements under the different thresholds: maintained (sample 5 projects): Open Domestic Bidding: contract score 2. registers and 1) Ref: Waki555/WRKS/2018-19/00080 for the construction of a procurement box-culvert along Mende-Nsanga on River Mayanja and awarded activities files to M/s Broadway Engineering Services Ltd at contract amount of and adheres UGX330,189,040, signed on 4th March 2019; and with established 2) Ref: Waki555/SRVCS/2018-19/00029 for the consultancy thresholds. services for the preparation of a local physical development plan in Kasangati Town Council awarded to M/s Gipea Africa Ltd at a Maximum 6 contract amount of UGX259,990,508 signed on 1st March 2019. points on this performance Selective Bidding: measure. 3) Ref: Waki555/WRKS/2018-19/00265 for the phased construction of Nabaziza Daily Market-Kyengera Town Council awarded to Ms.Feroc Services Ltd at a contract amount of UGX38,852,872 signed on 18th March 2019; and

4) Ref: Waki555/SRVCS/2018-19/00235 for provision of the Local Area Network for the Engineering Department awarded to MS. Eurasia Business Systems (U) Ltd at a contract amount of UGX9, 988,700 signed on 15th March 2019.

Framework Contract:

A call-off order under the framework agreement for the printing of the State of the District Report 2018 with hardcover and glass paper A3 size awarded to Ms. Direct Establishments Ltd amounting to UGX6,000,000 and issued on 9th April 2018. 15 • Evidence that all works 2 The LG has projects implemented in There was evidence that all works projects implemented in the certified and the previous FY were previous FY were appropriately certified, being issued with interim provided appropriately certified – and completion certificates for all projects based on technical detailed project interim and completion supervision. Certificates seen issued in this regard were as information on certificates for all follows: all investments projects based on 1) Interim payment certificate No. 1 dated 12/06/2019 for technical supervision: Maximum 4 Emergency spot improvement of Mende-Sanga (Mayanja river) by score 2 points on this the provision of improved sub-grade gravel fill material by M/s performance KWIK CONSTRUCTION Co LTD, under Contract No measure WAKI555/Wrks/2018-19/00426 for a contract sum of UGX159,315,000/=;

2. Interim payment certificate No. 1 dated 15/8/18 for construction of five-stance lined Latrine at Buloba C/S primary school Wakiso Sub-county by M/s NILE ESTABLISHMENT ( U) Ltd at contract sum of UGX22,004,016

3. Interim payment certificate dated 17/05/19 for supply and installation of 900mm diameter culverts for spot improvement of swamp section along Kitende-SSisa Road by M/s GADI (U) LTD. Ref: Waki555/Wrks/2018-2019/00008

4. Interim payment Certificate No. ’’ 0’’ advance dated 14/05/19 for Emergency works construction of Box culvert on Mayanja River along Mende-Sanga Road by M/s Broadway Engineering services Ltd. Ref: WAKI/WRKS/2018-19/00080. Contract amount: UGX330,189,040/=; and

5. Interim payment certificate No. 1 dated 16/06/19 for ASPHALT paving phased low cost sealing on Katale-Nalumunye –Bandwe by M/s AL-MUBARAK CONTRACTING LTD. Ref: WAKI555/Wrks/2018-19/00439. Amount: 276,712,000/= .

15 2 The LG has • Evidence that all works Projects for this FY had not been started by the time of this certified and projects for the current assessment. provided FY are clearly labelled detailed project (site boards) indicating: information on the name of the project, all investments contract value, the contractor; source of Maximum 4 funding and expected points on this duration: score 2 performance measure

Financial management 16 4 The LG makes • Evidence that the LG All the 5 bank accounts sampled had their monthly reconciliations monthly and up makes monthly bank done up to September 30, 2019. These were: to-date bank reconciliations and are reconciliations up to-date at the time of 1. The Challenge Initiative ; the assessment: score 4 Maximum 4 2. WD Mild may ; points on this 3. Uganda women Enterprises Project UWEP Recovery; performance measure. 4. Global Fund; and

5. Market Rent.

17 • If the LG makes timely 2 The LG made payment of suppliers A sample of 10 transactions from the LG payment files showed that timely payment during the previous FY – all payments are done within 2 months and there were no unpaid of suppliers no overdue bills (e.g. bills for over 2 months: during the procurement bills) of 1. P & D Traders and contractors Ltd submitted a request of UGX previous FY over 2 months: score 2. 210,245,514 for upgrading of Nakitokola health center ii to iii on Maximum 2 12/6/2019, the District Health Officer (DHO) approved it on points on this 19/6/2019 and was paid on 23/6/2019, payment voucher no performance 24288236, 11 days; measure 2. P & D Traders and contractors Ltd submitted a request of UGX 146,236,488 for upgrading of Nakitokola health center ii to iii on 27/2/2019, the District Health Officer (DHO) approved it on 6/3/2019 and was paid on 25/3/2019, payment voucher no 22467361, 26 days;

3. Nile Establishment U Ltd submitted a request of UGX 22,100,000 for construction of 5 stance latrine at Buloba on 6/8/2018, the District Education Officer (DEO) approved it on 14/8/2018 and was paid on 28/8/2018, payment voucher no 19117420, 22 days;

4. ASTER Ltd submitted a request of UGX 64,550,720 for consultancy services for engineering design at Namayumba on 11/12/2018, the District Water Officer (DWO) approved it on 13/12/2018 and was paid on 21/12/2018, payment voucher no 21217850, 10 days;

5. Reddy Borehole and Technical Services Ltd submitted a request of UGX 9,130,486 for drilling production well at Namayumba and Masulita sub counties on 10/12/2018, the District Water Officer (DWO) approved it on 13/12/2018 and was paid on 21/12/2018, payment voucher no 21217701, 11 days;

6. Aquatic Enterprises submitted a request of UGX 7,375,000 for boreholes supervision consultancy in Wakiso district on 13/6/2019, the District Water Officer (DWO) approved it on 14/6/2019 and was paid on 20/6/2019, payment voucher no 24243124, 7 days;

7. ASTER Ltd submitted a request of UGX 61,109,250 for design of piped water at Busi water scheme on 12/6/2019, the District Water Officer (DWO) approved it on 12/6/2019 and was paid on 20/6/2019, payment voucher no 24243122, 8 days;

8. East Africa bore holes Ltd submitted a request of UGX 72,312,146 for Installation of bore holes at Kakiri and Namayumba on 14/6/2019, the District Water Officer (DWO) approved it on 17/6/2019 and was paid on 20/6/2019, payment voucher no 24243180, 6 days;

9. ROKAS Civil Works U Ltd submitted a request of UGX 38,510,100 for construction of VIP latrine in Busi and Kyanso primary schools on 29/1/2019, the District Education Officer (DEO) approved it on 25/2/2019 and was paid on 13/3/2019, payment voucher no 2208777, 43 days; and

10. KESHA Engineering Construction Ltd submitted a request of UGX 14,399,964 for supply of desks to Sentema, Gimbo and Kyebando primary schools on 24/4/2019, the District Education Officer (DEO) approved it on 24/4/2019 and was paid on 2/5/2019, payment voucher no 22965624, 8 days.

18 1 The LG • Evidence that the LG The LG had a Principal Internal Auditor on promotion letter ref. executes the has a substantive Senior CRD/10104 dated 23 December 2015, DSC Minute no 106/2015. Internal Audit Internal Auditor: 1 point. function in accordance • LG has produced all with the LGA quarterly internal audit section 90 and reports for the previous LG FY: score 2. procurement regulations

Maximum 6 points on this performance measure.

18 2 The LG • LG has produced all The LG produced 4 quarterly internal audit reports in the FY executes the quarterly internal audit 2018/19 as below: Internal Audit reports for the previous function in FY: score 2. Quarter 1 report was prepared on 30/10/2018; accordance Quarter 2 report was prepared on 30/1/2019; with the LGA section 90 and Quarter 3 report was prepared 30/4/2019; and LG procurement Quarter 4 report was prepared on 20/7/2019. regulations

Maximum 6 points on this performance measure. 18 Evidence that the LG has 2 The LG provided information to The LG had provided status of implementation of internal audit executes the the Council and LG PAC findings to the LG PAC for all the 4 quarters: Internal Audit on the status of Quarter 1 status of implementation of internal audit findings function in implementation of provided to LG PAC on 31/10/2018 ; accordance internal audit findings for with the LGA the previous financial Quarter 2 status of implementation of internal audit findings section 90 and year i.e. follow up on provided to LG PAC on 30/1/2019; LG audit queries from all procurement quarterly audit reports: Quarter 3 status of implementation of internal audit findings regulations score 2. provided to LG PAC on 30/4/2019 ; and

Maximum 6 Quarter 4 status of implementation of internal audit findings points on this provided to LG PAC on 29/8/2019. performance measure.

18 0 The LG • Evidence that internal The LG PAC reviewed only 3 quarterly Internal Audit reports as executes the audit reports for the follows: Internal Audit previous FY were function in submitted to LG 1. Quarter 1 report discussed on 4/6/2019; accordance Accounting Officer, LG 2.Quarter 2 report discussed on 18/6/2019; and with the LGA PAC and LG PAC has section 90 and reviewed them and 3.Quarter 3 report discussed on 28/6/2019. LG followed-up: score 1. procurement regulations

Maximum 6 points on this performance measure.

19 • Evidence that the LG 4 The LG maintains an up- dated The LG maintains an up-dated assets register covering details on maintains a assets register covering buildings, vehicle,Land etc. as per format in the accounting manual detailed and details on buildings, and was updated as of June 30, 2019 updated assets vehicle, etc. as per register format in the accounting Maximum 4 manual: score 4 points on this performance measure.

20 4 The LG has Quality of Annual From the Auditor General's report for the FY 2018/19, the LG had obtained an financial statement from an unqualified audit opinion. unqualified or previous FY: qualified Audit opinion • Unqualified audit opinion: score 4 Maximum 4 points on this • Qualified: score 2 performance • Adverse/disclaimer: measure score 0 Governance, oversight, transparency and accountability 21 2 The LG • Evidence that the The Council meets and discusses service delivery related issues. Council meets Council meets and This was evidenced by the Council meeting held on 27th March and discusses discusses service 2019 under min.161/WAK/DLC5/2019: Presentation of the state of service delivery related issues the District address: The District chairperson informed council that, delivery related including TPC reports, the government was to undertake a voluntary disarmament issues monitoring reports, exercise in Wakiso. The exercise was to be launched on 27th performance March, 2019 at Wakiso Sub-County playground. This was a matter Maximum 2 of tightening security. He requested councilors to sensitize the points on this assessment results and communities about the exercise and that whoever had a weapon performance LG PAC reports for last should voluntarily hand it over. measure FY: score 2 In addition, the District chairperson presented the District state for the period July 2018 to February 2019 outlining the achievements, challenges and strategies as noted below:

- According to the new policy there is a new Department of Trade, Industry and Local Economic Development curved out of Production Department;

- Namayumba subcounty was doing badly in terms of health. They lack HCIII although the construction of Nakitokolo HCIII had been launched. The health center is expected to be fully operational within six months;

- Namayumba has so many boreholes that are not operational. The District chairperson called for the operationalization of the existing broken-down boreholes.

The Council meeting held on 27th March 2019 under Min. 165/WAK/DLC5/2019 Finance Committee recommendation(s) on the proposal to certify investors in Wakiso District Local Government; Enforcement and administration of the Investment Certificate Issuance, the resolution was as follows:

- The certificate shall be a mandatory requirement for a trading license at the LLG level;

- The Trade and Commerce shall be responsible for the enforcement;

- The Investment certificate is a requirement to undertake an Environment Impact Assessment and approval of plans; and

- The District to write to Uganda Investment Authority informing them on council resolution, so that investors are guided from the onset on the steps or procedures followed to invest in Wakiso District. 22 • Evidence that LG has 1 The LG has designated a person to There was evidence that the LG has designated Ms. Babirye responded to coordinate response to Olivia, Principal Assistant Secretary and Mr. Moses Mabala, the feedback/ feed-back Principal Commercial Officer as focal persons to manage complaints (grievance/complaints) complaints and grievance from citizens. The evidence availed was provided by and responded to appointment letters dated 6th July, 2018 and 20th July, 2018 citizens feedback and respectively. complaints: score 1. Maximum 2 points on this Performance Measure

22 1 The LG has • The LG has specified a The LG has specified a system for recording, investigating and responded to system for recording, responding to grievances. There was evidence of the grievance the feedback/ investigating and procedure displayed publicly at the District LG notice board (not complaints responding to dated) and on District website www.wakiso.go.ug provided by grievances, which citizens should be displayed at LG offices and made Maximum 2 publically available: points on this score 1 Performance Measure

23 2 The LG shares Evidence that the LG has The LG payroll and Pensioner Schedule for June 2019, April 2019, information published: and March 2019 were pinned on public notice board at the District with citizens headquarters. (Transparency) • The LG Payroll and Pensioner Schedule on Total maximum public notice boards and 4 points on this other means: score 2 Performance Measure

23 1 The LG shares • Evidence that the The procurement plan and awarded contracts and amounts were information procurement plan and publicized to citizens on the notice board. The procurement plan with citizens awarded contracts and 2018/2019 published did not have specific. Some of the awarded (Transparency) amounts are published: contracts included: score 1. Total maximum - Procurement plan for goods works and services and non- 4 points on this consultancy services 2018/2019 at UGX259,990,508; Performance waki555/srvcs/2018-19/00027; and, Measure - Phased construction of Nabaziza Daily Market in Kyengera Town Council at UGX 38,852,872; Waki555/wrks/2018/19/00265, among others. 23 1 The LG shares • Evidence that the LG There was evidence that the LG performance assessment results information performance assessment for previous year were published on the district website: with citizens results and implications http://www.wakiso.go.ug/sites/default/files/Wakiso%20District%20- (Transparency) are published e.g. on the %20LG%20Performance%20Assessment%202018-19.pdf.

Total maximum budget website for the 4 points on this previous year (from Performance budget requirements): Measure score 1.

24 1 The LGs • Evidence that the HLG The LG communicated and explained guidelines, circulars and communicates have communicated and policies issued by the national level to LLGs during previous FY. guidelines, explained guidelines, This was evidenced by: circulars and circulars and policies policies to issued by the national - Circular on Revised policy guidelines on the management and LLGs to level to LLGs during levying of parking user fees in LGs public service parking area. provide previous FY: score 1 Ref: CR/201/1, dated 7/12/2018, addressed to all Town Clerks, all feedback to the Senior Assistant CAOs; citizens - Circular on transition of Births and Deaths Registration Act to Maximum 2 National ID and Registration Authority. Ref: CR/502/2, dated points on this 11/04/2019, addressed to all Town Clerks, all Senior Assistant performance CAOs ; and measure - Circular on Induction of 2019 Local Government Councils. Dated 04/06/2019, Ref: CR/164/3., among others.

24 1 The LGs • Evidence that LG There was evidence availed to confirm that the LG conducted communicates during the previous FY discussions in the previous FY. The evidence was Wakiso Sub- guidelines, conducted discussions County council Ref: Submission of the report on the public circulars and (e.g. municipal urban dialogue (Baraza) meeting held at parish level as per the planned policies to fora, barazas, radio time-table dated 14th/09/2019. The purpose of this Baraza was to LLGs to programmes etc.) with provide information to the citizens about government development provide the public to provide programs implemented in their area. This is to enable them feedback to the feed-back on status of monitor and provide feedback to local and central Government citizens activity implementation: leaders on progress in implementation and service delivery. score 1. Maximum 2 In addition, presentation of the status report for Wakiso Sub- points on this county: The main expenditure item from local revenue included performance inter alia: measure - Construction of the Sub-County headquarters at Kireka trading center in Nakabugo parish;

- Maintenance of roads;

- Vehicle repair and service of revenue van trucks;

- Allowance to staff, and;

- Stationery among others.

Social and environmental safeguards 25 2 The LG has • Evidence that the LG There was evidence that Wakiso LG gender focal person and mainstreamed gender focal person and CDO provided guidance and support to sector departments to gender into CDO have provided mainstream gender, vulnerability and inclusion into their activities. their activities guidance and support to This was seen from the following documents: and planned sector departments to activities to mainstream gender, 1) Work plans for FY 2018/19 had a section for Gender strengthen vulnerability and mainstreaming. This was under the section for Community-Based women’s roles inclusion into their Services, subsection for Gender Awareness in HLG and LLG’s activities score 2. (Gender budgeting training, conduct gender mainstreaming Maximum 4 training and support the training of Senior Women Teachers); points on this performance 2) The 2019/20 Work plan had a section on Gender measure. mainstreaming. This section was under Community-Based Services, subsection Gender awareness training in HLG/LLG (gender awareness training for departmental staff and other section gender focal point persons);

3) There was a training report dated 25th April 2019 for the gender mainstreaming training conducted within conjunction with nurture Africa targeting Gender Focal point persons at the district level. The Title of the report was “Participatory Gender Mainstreaming Workshop with Wakiso District Local Government”.; and

4) The workplan for 2018/19 had a section for “Women Council” with a total annual budget of UGX15,000,000/=. Activities implemented included monitoring of women's income-generating projects, skills training and facilitating hand over to the new Executive.

25 2 The LG has • Evidence that the There was evidence that gender focal point and CDO had planned mainstreamed gender focal point and for minimum 2 activities for FY 2018/19 to strengthen women’s gender into CDO have planned for roles and address vulnerability as indicated in the activities below; their activities minimum 2 activities for and planned current FY to strengthen 1. A Training report was seen for District Female Head Teachers activities to women’s roles and and Senior Women Teachers held at St. Theresa Kisubi Girl’s strengthen address vulnerability School on Thursday, 22nd April 2019 under the theme women’s roles “PREPARING THE FUTURE LADY” focusing on the roles of and social inclusions Senior Women Teachers and planning for activities that address Maximum 4 and that more than 90 % concerns of the girl child; points on this of previous year’s budget performance for gender activities/ 2. A 2-days training targeting CDO’s was held. The report was measure. vulnerability/ social dated 11th December 2018. The objective was to build the inclusion has been capacity of the Community Development Workers on planning and implement-ted: score 2. developing budgets that address gender concerns. Areas covered included main streaming gender issues in education, Human Resource, health, agriculture and works;

3. There was facilitation to District Women Council activities on 15/1/2019. The activities included monitoring, skills training and Executive Committee meetings. Evidence of such activities was seen from accountability submitted by the DCDO to CAO dated 13 June 2019.

Out of the UGX200,957,000 planned for gender activities/ vulnerability/ social inclusion, ALL (100%) was used by the Department. This was seen from the Budget Performance Report for the District. 26 1 LG has • Evidence that There was evidence that environmental screening or EIA where established environmental screening appropriate, were carried out for activities, projects and plans and and maintains or EIA where mitigation measures were planned and budgeted for. a functional appropriate, are carried system and out for activities, projects Environment Screening was carried out for selected projects staff for and plans and mitigation during the F/Y 2018-2019. This was seen from Screening reports environmental measures are planned shown below: and social and budgeted for: score 1) Screening report dated 11th May 2018 for 5 road projects in impact 1 Wakiso District that were to be upgraded to bitumen standard. The assessment report was compiled by the Senior Environmental Officer (SEO) and land and submitted to the District Natural Resources Officer (DNRO), acquisition District Engineer and CAO; Maximum 6 2) Screening report dated 27th August 2019 for the proposed points on this Kasanje (Bubebbere)-Bussi Island access road (2.5Km) submitted performance to District Engineer and DNRO on 27th and 28th respectively; measure 3) Environment Screening report dated 05th October 2018 for road projects to be undertaken in F/Y 2018-2019 submitted to the Sub County Chief on 05th October 2018;

4) Screening report for the Health department development projects for the F/Y 2019-2020 submitted to CAO on 14th October 2019; and

5) Screening report for Water points to be undertaken in the F/Y 2018-2019 submitted to Water Sector o 27th March 2019. 26 1 LG has • Evidence that the LG There was evidence that the LG integrates environmental and established integrates environmental social management plans in the contract bid documents. This was and maintains and social management seen from sections of the bid documents that included a functional and health and safety environmental considerations as follows: system and plans in the contract bid staff for documents: score 1 1) Element No.11 and 12 on 9 and 10 of Bid document for environmental construction of a 2 classroom block at Katuuso RPC primary and social school under procurement Ref: WAKI555/WRKS/2018-19/00003 impact awarded to Skylight General Services LTD; assessment 2) Element No.11 and 12 on Page 8 and 9 of Bid document for and land construction of a 2 classroom block at Katikamu Light and acquisition Grammar primary school under Procurement Ref: Maximum 6 WAKI555/WRKS/2018-19/00004-Lot 2 awarded to P & D traders points on this and contractors LTD; performance 3) Item 10.1 of Contract Ref: WAKI555/WRKS/2018-19/000080 for measure construction of box culverts along Nsangi-Buloba road (River Mayanja) awarded to Broad Way Engineering Services LTD;

4) Element D.7 on page 10 and 11 of Contract Ref: WAKI555/WRKS/2018-19/00261 dated 08th March 2019 for Construction of a 2 stance pit latrines at St. Anthony Bukasa and Buloba Church of Uganda primary schools, Wakiso Sub County; and

5) Item 17.01 on page 4 of Contract Ref: Waki555/wrks/2015- 16/00001 dated 16th March 2016 for design and build Seguku- Kasenge-Buddo (10km) and Lubowa hill View road (2.1Km) project.

26 1 LG has • Evidence that all There was evidence that projects implemented from FY 2018/19 to established projects are date were on land where the Wakiso LG has proof of ownership. and maintains implemented on land This was seen from an agreement between Najjuka Sarah (Land a functional where the LG has proof Lord) and the community dated 26th April 2019 for the system and of ownership (e.g. a land establishment of a water point at Bbaale-Mukwenda, Masuliita staff for title, agreement etc..): Sub-county. environmental score 1 and social impact assessment and land acquisition

Maximum 6 points on this performance measure 26 0 LG has • Evidence that all There was NO evidence that ALL completed projects had established completed projects have Environmental and Social Mitigation Certification Forms and maintains Environmental and completed and signed by Environmental Officer and CDO. a functional Social Mitigation system and Certification Form The only Environmental Certification on a completed project was staff for completed and signed by only evidenced by Certified works on Construction of Box culverts environmental Environmental Officer for emergency works on River Mayanja along Mende-Ssanga road and social and CDO: score 1 under Contract Ref: Waki555/wrks/2018-19/00080. impact assessment and land acquisition

Maximum 6 points on this performance measure

26 1 LG has • Evidence that the There was evidence that the contract payment certificated included established contract payment prior environment and social clearance. There were stakeholder and maintains certificated includes prior and/or community meetings to obtain social clearance for works a functional environmental and social which required widening of roads Such Stakeholder meetings system and clearance (new one): included: staff for Score 1 environmental 1) Meeting for Widening of Kayunga-Kawanda road (6.7Km), held and social on 15th December 2018 at Kivulu trading centre; impact 2) Meeting for the widening of Band-Kakunyu-Nsekwa road (5km), assessment held o 17th December 2018 at Kakunyu trading centre; and land acquisition 3) Meeting for the widening of Mende-Ssesiriba-Busawuli road (7km), held on 17th December 2018; and Maximum 6 points on this 4) Meeting for the widening of Nampunge-Dambwe road (5.2km). performance measure

26 1 LG has • Evidence that There was evidence that environmental officer and CDO monthly established environmental officer report includes completed checklists, deviations observed with and maintains and CDO monthly report, pictures, and corrective actions taken . Among such monitoring a functional includes a) completed reports included: system and checklists, staff for 1) Report for 13 Government aided school dated 29th August 2018 environmental b) deviations observed compiled by the SEO and submitted to DNRO for forwarding to and social with pictures, c) CAO. impact corrective actions taken. assessment Score: 1 and land acquisition

Maximum 6 points on this performance measure

555 Education Performance Wakiso Measures 2019 District

Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 The LG education 4 department has • Evidence that the There was evidence that the LG had budgeted for a Head budgeted and LG has budgeted for Teacher and minimum of 7 teachers per school for the current FY deployed teachers a Head Teacher and as per the Staff lists availed. Education Wage Bill was UGX as per guidelines minimum of 7 23,950,626,000. Budget was approved on 22/July/2019 under (a Head Teacher teachers per school MIN: 176/WAK/DLC5/19. Staff list was submitted by the DEO to and minimum of 7 (or minimum a CAO for the 168 LG Schools. teachers per teacher per class for school) schools with less than P.7) for the current Maximum 8 for this FY: score 4 performance measure

1 The LG education 4 department has • Evidence that the Wakiso LG deployed a Head Teacher and minimum of 7 teachers budgeted and LG has deployed a per school to all the 168 Primary Schools that had P.7. From the deployed teachers Head Teacher and Sampled schools, as below; as per guidelines minimum of 7 Bukasa Mixed P/S 15 Teachers including Deputy and Head (a Head Teacher teachers per school Teachers; and minimum of 7 (or minimum of a teacher per class for teachers per Kavimba P/S 8 Teachers including Deputy and Head Teachers; school) schools with less than P.7) for the current Kassengejja P/S 13 Teachers including deputy and Head Maximum 8 for this FY: score 4 Teachers; performance measure Kisimbiri P/S 13 Teachers Including deputy and Head Teachers;

Gombe- Kayunga P/S 14 Teachers including deputy and Head Teachers.

2 LG has 3 substantively • Evidence that the Wakiso LG Education department staff ceiling was 1745 Teachers recruited all LG has filled the and a Wage bill provision of UGX 23,950,626,00. The LG filled primary school structure for primary 1695 leaving a shortage of 50 teachers. This represents teachers where teachers with a wage (1695/1745) % which is 97%. The LG is in the region of 80-99%. there is a wage bill bill provision provision o If 100%: score 6 Maximum 6 for this o If 80 - 99%: score 3 performance measure o If below 80%: score 0 3 LG has 6 substantively • Evidence that the Wakiso LG has a structure of 4 School Inspectors as below; recruited all LG has substantively Principal Inspector of Schools CR21675; positions of school filled all positions of school inspectors as inspectors as per Senior inspector CRD 11237; staff structure, per staff structure, where there is a where there is a wage School Inspector CRD 12267; wage bill provision. bill provision: score 6 School Inspector CRD 23015. All the 4 positions of School Maximum 6 for this Inspectors were filled as seen above. performance measure

4 2 The LG Education Evidence that the LG Wakiso LG Education Department submitted a recruitment plan of department has Education department 50 Education Assistants (grade 3) teachers for FY 2019/2020. submitted a has submitted a This was seen on the letter dated 10th /09/2019 and the positions recruitment plan recruitment plan to advertised in the New Vision of 30th /September/ 2019. covering primary HRM for the current teachers and FY to fill positions of school inspectors to HRM for the • Primary Teachers: current FY. score 2

Maximum 4 for this performance measure

4 2 The LG Education Evidence that the LG Wakiso LG had filled all the position of Inspectors as per their department has Education department structure. Therefore, no need to recruit again. submitted a has submitted a recruitment plan recruitment plan to covering primary HRM for the current teachers and FY to fill positions of school inspectors to HRM for the • School Inspectors: current FY. score 2

Maximum 4 for this performance measure

Monitoring and Inspection 5 3 The LG Education Evidence that the LG There was evidence that all the 3 Inspectors of school were department has Education department appraised as follows; Mutashaba Willia Senior Inspector of conducted has ensured that all Schools (16/07/2019), Kasule Thomson Principal Inspector of performance head teachers are Schools (14/08/2019) and Nakabugo Janat Inspector of Schools appraisal for appraised and has (05/08/2019). school inspectors appraised all school and ensured that inspectors during the performance previous FY appraisal for all primary school • 100% school head teachers is inspectors: score 3 conducted during the previous FY.

Maximum 6 for this performance measure

5 0 The LG Education Evidence that the LG There was evidence that only 5 out of the sampled 10 (50%) head department has Education department teachers of schools had been appraised at the time of the conducted has ensured that all assessment as per their appraisal reports reviewed. The sampled performance head teachers are school head teachers were; Building Tomorrow P/S (Not appraisal for appraised and has appraised), Katiiti Baptist P/S ( 4/12/2018), Ssentema C/U P/S ( school inspectors appraised all school Not appraised), St Paul Kitagobwa P/S ( 30/11/2018), Nanziga and ensured that inspectors during the P/S ( 13/12/2018), Gombe Kayunga P/S ( 24/04/2019), Kisimbiri performance previous FY C/U P/S ( Not appraised), Kabaale P/S ( Not appraised), appraisal for all Kyengera Moslem P/S ( 19/12/2018) and Kamuli Nalinya P/S ( primary school • Primary school head Not appraised). head teachers is teachers conducted during the previous FY. o 90 - 100%: score 3 Maximum 6 for this performance o 70% and 89%: measure score 2

o Below 70%: score 0 6 1 The LG Education • Evidence that the Wakiso LG received the following Guidelines during the FY Department has LG Education 2018/19 and communicated them to the schools: effectively department has communicated and communicated all 1. Uganda National Primary Performing Arts festivals and explained guidelines, policies, syllabus dated 19th /March/2019. Ref: ADM/137/157/01; guidelines, circulars issued by 2: Enforcement of Kavera Ban in educational Institutions in policies, circulars the national level in Uganda dated 4th /10/2018 Ref:ADM/13/263/02; issued by the the previous FY to national level in schools: score 1 3: Guidelines on School Charges dated 29th /10/2018 Ref: the previous FY to ADM/48/138/03 ; schools 4: Ban on buying of examinations from examination commercial Maximum 3 for this bureaus. Dated 13th/March /2019 Ref: ADM/48/90/01 ; performance measure 5: Unlicensed and registered schools and illegal boarding schools. Dated 29th /10/2018. Ref: ADM/48/139/03 .

The above circulars were seen from the 5 sampled schools below and at the District Education Headquarters; Bukasa Mixed P/S,Kavimba P/S,Kassengejja P/S,Kisimbiri P/S and Gombe- Kayunga.

6 2 The LG Education • Evidence that the Wakiso LG Education Department held meetings with the Head Department has LG Education Teachers and among others explained and sensitized them on effectively department has held the guidelines, policies, circulars issued by the national level. The communicated and meetings with primary evidence was seen in the meeting held on 29th /11/2018. explained school head teachers guidelines, and among others policies, circulars explained and issued by the sensitised on the national level in guidelines, policies, the previous FY to circulars issued by schools the national level: score 2 Maximum 3 for this performance measure 7 10 The LG Education • Evidence that all Wakiso LG provided information about inspection reports as De- partment has licenced or registered follows; the LG has 168 Public Schools and 732 registered private effectively schools have been schools totaling 900 schools (both public and registered schools) . inspected all inspected at least registered primary once per term and Term 1, Report dated 20/5/2019, 812 out of 900 schools were schools2 reports produced: inspected.

Maximum 12 for o 100% - score 12 Term 2, Report dated 21/10/2018, 812 out of 900 Schools were this performance inspected. measure o 90 to 99% - score 10 Term 3, Report dated 10/01/2019, 812 out of 900 schools were inspected. The above inspections represent 90%, therefore the o 80 to 89% - score 8 department falls in the bracket of 90 to 99%

o 70 to 79% - score 6

o 60 to 69% - score 3

o 50 to 59 % score 1

o Below 50% score 0.

8 4 LG Education • Evidence that the Wakiso LG Education department discussed the Inspection department has Education department reports findings as follows; discussed the has discussed school results/ reports of inspection reports Term 1: Meeting dated 30th /05/2019. Min WSO/EDU/02/05/2019 school inspec- and used reports to CR3051 ; tions, used them to make Term 2: Meeting held on 30/05/2019. Min WSO/001/05/2019; make recommendations for recommendations corrective actions Term 3: Meeting dated 15/11/2018. Min WSO/11/2018. for corrective during the previous actions and fol- FY: score 4 During the above meetings inspection reports were discussed lowed and recommendations for corrective actions were made. recommendations

Maximum 10 for this performance measure

8 2 LG Education • Evidence that the There was evidence that Wakiso LG Education department department has LG Education submitted school inspection reports to the DES on the following discussed the department has dates: results/ reports of submitted school school inspec- inspection reports to Term 1: 28/06/2019; tions, used them to the Directorate of Term 2: 28/06 /2019; make Education Standards recommendations (DES) in the Ministry Term 3: 24/09/2019. for corrective of Education and actions and fol- Sports (MoES): Score lowed 2 recommendations

Maximum 10 for this performance measure 8 4 LG Education • Evidence that the There was evidence that the inspection recommendations were department has inspection followed up on issues like; inadequate classrooms, illegal discussed the recommendations are existence of private schools, staffing, issues of lessons plan. results/ reports of followed- up: score 4. These issues were seen in the report dated 16/10/2018. school inspec- tions, used them to make recommendations for corrective actions and fol- lowed recommendations

Maximum 10 for this performance measure

9 5 The LG Education • Evidence that the Wakiso LGs had a total of 168 schools that the DEO submitted to department has LG has submitted CAO on 27/08/2018 with a total of 70,128 pupils and was submitted accurate/consistent consistent with the number generated by PBS- Draft Performance accurate/consistent data: Contract report for the year 2018/19. reports/date for school lists and o List of schools enrolment as which are consistent with both EMIS per formats reports and PBS: provided by MoES score 5

Maximum 10 for this performance measure

9 5 The LG Education Evidence that the LG Wakiso LGs school’s enrolment was 70,128 pupils, submitted by department has has submit- DEO to CAO on 27/08/2018 and was consistent with the number submitted generated by PBS- Draft Performance Contract report for the year accurate/consistent ted 2018/19. reports/date for accurate/consistent school lists and data: enrolment as • Enrolment data for per formats all schools which is provided by MoES consistent with EMIS report and PBS: score Maximum 10 for 5 this performance measure

Governance, oversight, transparency and accountability 10 2 The LG committee • Evidence that the There was evidence that the council committee responsible for re- sponsible for council committee education met and discussed service delivery issues including education met, responsible for inspection, performance assessment results, LG PAC reports etc. discussed service education met and during the previous FY. This was confirmed by minutes of delivery issues and discussed service Standing committee meetings dated 28th August 2018, under pre- sented issues delivery issues Min.074/HESS/2018: Communication from the Chair (a) In his that require including inspection, communication, the Chairperson noted that there were several approval to performance schools in Wakiso town council which had experienced fire out Council assessment results, breaks such as St. Augustine Secondary school at Kayunga. LG PAC reports etc. Additionally, Min.077/HESS/2018: Consideration of the progress Maximum 4 for this during the previous of First quarter activities for FY 2018/2019. The presentation was performance FY: score 2 made by the SIS. He noted that the Work plans for FY 2018/2019 measure were received after changes by MoE&S.

Also, meetings dated 25th October 2018, under Min.083/HESS/2018: Evaluation of the First quarter activities for 2018/2019 FY. The DEO presented a brief of the department activities done and noted that monitoring and inspection of schools was ongoing and that 15 more teachers had been appointed through the District service Commission and the department was processing posting instructions to the needy schools. 10 2 The LG committee • Evidence that the There was evidence that the education sector committee re- sponsible for education sector presented issues that required approval to Council. This was education met, committee has confirmed by Council minutes of meeting dated 27th March 2019, discussed service presented issues that under Min.166/WAK/DLC5/2019: Presentation, Discussion and delivery issues and require approval to Approval of Sectoral Committee reports for Health, Education and pre- sented issues Council: score 2 Sports and Sanitation. Issues presented, discussed and approved that require include: approval to Council - The HESS Committee to be allowed to visit and monitor Aggrey secondary school found in Makindye Sabbaggabo; Maximum 4 for this performance - All schools and health facilities under construction should have measure provisions for PWDs;

- Committee members to be informed about construction works for health and education facilities be commencement of construction; and

- The old building at St. Noah Kasenge primary school be condemned by the district Engineer and should be demolished before an accident occurs; among others.

Min.167/WAK/DLC5/2019: Laying of budget estimates - further confirms that the education sector committee presented issues that require approval to Council. The budget estimates were laid to Council by Hon. Naluyima Betty Ethel, the Secretary for Finance stating that the Local revenue out turn for FY 2018/2019 was projected at UGx2,000,001,120 at 30th June 2019, which represents 75% compared to the target of UGx 2,668,380,279. On resource envelop (a) The resource envelop for FY 2019/2020 amounts to UGx 64,268,930,666= as opposed the previous years UGx 73,813,786, 778= implying that budget had increased by approximately 13% as compared to FY 2018/2019. As such the budget allocation for education and sports among other sectors was UGx 28,773,858,548=.

The secretary then moved the motion requesting Council to receive the budget estimates for further scrutiny by the respective Council Committees. She was seconded by Hon. Gamal, Hon. Kayondo and Hon. Bogere Godfrey.

11 5 Primary schools in Evidence that all There was evidence that all the five sampled schools in Wakiso a LG have primary schools have LG have functional SMCs and they held 3 mandatory meetings on functional SMCs functional SMCs the following dates: (estab- lished, Maximum 5 for this meetings held, Bukasa Mixed P/S; 22/03/2019, 19/06/2019 and 27/09/2019 ; performance discussions of budget Kavimba P/S; 15/03/2019, 20/06/2019 and 4/10/2019 ; measure and resource issues and submission of Kassengejja P/S; 22/03/2019, 18/06/2019 and 11/11/2019 ; reports to DEO/ MEO) Kisimbiri P/S; 15/02/2019, 20/06/2019 and 4/10/2018; • 100% schools: score 5 Gombe- Kayunga; 21/02/2019, 13/06/2019 and 4/10/2018.

• 80 to 99% schools: score 3

• Below 80 % schools: score 0 12 Evidence that the LG 3 The LG has has publicised all There was evidence that Wakiso LG publicized on the Education publicised all schools receiving Department Notice Board and displayed all Non- Wage Grants schools receiving non-wage recurrent that they received during the FY per term for public viewing. non- wage grants e.g. through From the sampled schools, the following were seen on both recurrent grants posting on public school notice Board and compared with the ones publicized on notice boards: score 3 Maximum 3 for this the Education notice board and found to be the same as below; performance measure Bukasa Mixed P/S = 12,078,000

Kavimba P/S = 6,030,000

Kassengejja P/S = 10,098,000

Kisimbiri P/S = 16,314,000

Gombe- Kayunga = 11,130,000

Procurement and contract management 13 4 The LG Education • Evidence that the There was evidence that Wakiso LG Education Sector submitted department has sector has submitted procurement input to the procurement unit that covers all submitted input procurement input to investment items in the approved sector annual work plan and on into the LG Procurement Unit that budget before 30th April 2019 for the FY 2019/2018. procurement plan, covers all investment complete with all items in the approved For example, the following were submitted; Construction of 5 technical Sector annual work stances line pit latrine to 9 schools; Construction of 2 classroom requirements, plan and budget on block and 40 desks to 7 schools; Construction of teachers house . time by April 30: The submission was done on 29th April 2019 before the deadline. to the Procurement score 4 Unit that cover all items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure

Financial management and reporting 14 Evidence that the LG 3 The LG Education Education The education department certified and recommended payments department has departments timely to suppliers on time. A sample of 5 payments showed the certified and (as per contract) following: initiated payment certified and 1. Nile Establishments U Ltd submitted a request of UGX for supplies on recommended 22,100,000 for construction of 5 stance latrine at Buloba on time suppliers for payment: 6/8/2018, the District Education Officer (DEO) certified and score 3. Maximum 3 for this recommended the payment to the supplier on 14/8/2018 and was performance paid on 28/8/2018, payment voucher no 19117420, 6 days; measure 2. ROKAS Civil Works U Ltd submitted a request of UGX 38,510,100 for construction of VIP latrine in Busi and Kyanso primary schools on 29/1/2019, the District Education Officer (DEO) certified and recommended the payment to the supplier on 25/2/2019 and was paid on 13/3/2019, payment voucher no 2208777, 27 days;

3. KESHA Engineering Construction Ltd submitted a request of UGX 14,399,964 for supply of desks to Sentema, Gimbo and Kyebando primary schools on 24/4/2019, the District Education Officer (DEO) certified and recommended the payment to the supplier on 24/4/2019 and was paid on 2/5/2019, payment voucher no 22965624, 1 day;

4. P & D Traders Ltd submitted a request of UGX 154,924,824 for construction of a 2 class room block with 40 desks at Katuso and Katikamu on 25/2/2019, the District Education Officer (DEO) certified and recommended the payment to the supplier on 6/3/2019 and was paid on 2/5/2019, payment voucher no 22467361, 9 days; and

5. Nile Establishment Ltd submitted a request of UGX 35,150,000 for construction of a 2 stance latrine at Bulwanyi and Bugogo primary schools on 11/2/2019, the District Education Officer (DEO) certified and recommended the payment to the supplier on 18/2/2019 and was paid on 5/3/2019, payment voucher no 22183800, 7 days.

15 4 The LG Education • Evidence that the The Education department submitted quarterly and annual department has department submitted performance reports to the planner for consolidation as follows: submitted annual the annual Quarter 1 on 10/10/2018; Quarter 2 on 11/01/2019; Quarter 3 on reports (including performance report for 05/04/2019; and Quarter 4 on 03/07/2019. This is within the all quarterly the previous FY (with deadline of 15th of July 2019. reports) in time to availability of all four the Planning Unit quarterly reports) to the Planner by 15th of Maximum 4 for this July for consolidation: performance score 4 measure 16 2 LG Education has • Evidence that the The education department provided to the internal audit acted on Internal sector has provided department the status of implementation of all audit findings in the Audit recom- information to the FY 2018/19, on letters ref. CR/252/1 dated July 25, and ref. mendation (if any) internal audit on the CR/252/1 dated August 8, 2019, which addressed all the 6 audit status of issues. Maximum 4 for this implementation of all performance audit findings for the measure previous financial year

o If sector has no audit query

score 4

o If the sector has provided information to the internal audit on the status of imple- mentation of all audit findings for the previous financial year: score 2

o If all queries are not respond-

ed to score 0

Social and environmental safeguards 17 2 LG Education • Evidence that the There was evidence that Wakiso LG Education department held Department has LG Education meeting with 133 Head teachers on 25th /07/2019, Min disseminated and department in 01/07/2019 and disseminated the guidelines on how women/men promoted consultation with the should provide guidance to the girls and boys to handle hygiene. adherence to gender focal person gender guidelines has disseminated guidelines on how Maximum 5 points senior women/men for this teachers should performance provide guidance to measure girls and boys to handle hygiene, reproductive health, life skills, etc.: Score 2 17 2 LG Education • Evidence that LG There was evidence that Wakiso LG Education Department in Department has Education department collaboration with gender department issued and explained disseminated and in collaboration with guidelines on how to manage sanitation for girls and PWD in promoted gender department Primary School. This was in a meeting held on 25/07/2019; adherence to have issued and MIN01/07/2019. gender guidelines explained guidelines on how to manage Maximum 5 points sanitation for girls and for this PWDs in primary performance schools: score 2 measure

17 1 LG Education • Evidence that the There was evidence that the school management committee Department has School Management meets the guideline on gender composition as per the sampled disseminated and Committee meets the schools below; promoted guideline on gender adherence to composition: score 1 Bukasa Mixed P/S; 3 women and 9 men ; gender guidelines Kavimba P/S; 3 women and 9 men; Maximum 5 points Kassengejja P/S; 5 women and 7 men ; for this performance Kisimbiri P/S; 7 women and 5 men ; measure Gombe- Kayunga; 5 women and 7 men.

The sampled schools all met the minimum requirement of 30% women as members of the SMC.

18 1 LG Education • Evidence that the There was evidence that Wakiso LG Education department in department has LG Education collaboration with environment issued guidelines on ensured that guide- department in environmental management as per the letter issued on lines on collaboration with 7th/6/2019. environmental Environment management are department has dissemi- nated and issued guidelines on complied with environmental management (tree Maximum 3 points planting, waste for this management, performance formation of measure environmental clubs and environment education etc.): score 1: 18 0 LG Education • Evidence that all There was NO evidence that all school infrastructure projects department has school infrastructure were screened before approval for construction using the ensured that guide- projects are screened checklist for screening of projects in the budget guidelines and lines on before approval for where risks were identified, the forms include mitigation actions. environmental construction using the management are checklist for dissemi- nated and screening of projects complied with in the budget guidelines and where Maximum 3 points risks are identified, for this the forms include performance mitigation actions: measure Score 1

18 1 LG Education • The environmental There was evidence that environmental officer and CDO visited department has officer and community the sites and checked whether the mitigation plans were complied ensured that guide- development officer with as seen report of 13 government schools dated 29th August lines on have visited the sites 2018. environmental to checked whether management are the mitigation plans dissemi- nated and are complied with: complied with Score 1

Maximum 3 points for this performance measure

555 Health Performance Wakiso Measures 2019 District

Summary of No. Definition of compliance Compliance justification Score requirements Human resource planning and management 1 8 LG has substantively Evidence that LG has filled There was evidence that Wakiso DLG filled the recruited primary health the structure for primary structure for primary health care workers with the PHC care workers with a health care with a wage bill wage provision for the FY 2019/2020. wage bill provision from provision from PHC wage for PHC wage the current FY The wage IPF for the current FY 2019/2020 for Wakiso DLG catered for 668 primary health workers • More than 80% filled: which was reflected in the approved structures. The score 8 positions filled were 447 bringing the staff level to Maximum 8 points for 66.9%. this performance • 60 – 80% - score 4 measure Wakiso District Service Commission placed an • Less than 60% filled: external advert No.2/2019 in the New Vision on score 0 Monday 30/09/2019 for 116 vacancies to be filled in the health department.

This brought the new percentage to 84% (563 / 668) hence the score 8.

2 6 The LG Health Evidence that Health There was evidence that Wakiso DLG health department has department has submitted a department submitted a comprehensive recruitment submitted a comprehensive recruitment plan to the HRM department for the current FY, comprehensive plan/re- quest to HRM for the covering the vacant positions of primary health care recruitment plan for current FY, covering the workers. primary health care vacant positions of primary workers to the HRM health care workers: score 6 The recruitment plan for the Financial Year 2019/2020 department proposing to recruit 195 health care workers for Health Centre IVs, IIIs and IIs, and DHO’s office was submitted by the DHO on 25/06/2019 and received by the head of human resource unit on the same day. Maximum 6 points for this performance measure

3 8 The LG Health Evidence that the all health There was evidence that all the sampled 10 In- department has facilities in-charges have Charges ( 100%) had been appraised as follows; conducted performance been appraised during the Kajjansi HC IV ( 30/06/2019), Wakiso Epic centre appraisal for Health previous FY: (16/09/2019), Watubba HC III ( 06/09/2019), Kasanje Centre IVs and Hospital HC III ( 13/08/2019), Namayumba HC IV ( In- charge and ensured o 100%: score 8 31/07/2019), Lugumgudde HC II ( 18/07/2019), performance appraisals Kajjansi HC IV ( 27/06/2019), Magogo HC II ( o 70 – 99%: score 4 for HC III and II in- 18/07/2019), Kitala HC II ( 30/07/2019 and Lubbe HC charges are conducted o Below 70%: score 0 II ( 15/07/2019).

Maximum 8 points for this performance measure 4 4 The Local Government • Evidence that the LG There was evidence that Wakiso DLG deployed Health department has Health department has health workers in line with the lists submitted with the deployed health deployed health workers in budget for the current FY. workers across health line with the lists submitted facilities and in with the budget for the Staff deployment at the 5 sampled health facilities of accordance with the current FY, and if not Kajjansi HC IV, Namayumba HC IV, Kakiri HC III, staff lists submitted provided justification for Wakiso Epi Centre HC III, and Kitala HC II was together with the budget deviations: score 4 consistent with the updated Health workers’ in the current FY. deployment list obtained from DHO’s office. The updated deployment list was submitted together with Maximum 4 points for the recruitment plan and were budgeted for in the this performance current Financial Year 2019/2020. measure

Monitoring and Supervision 5 3 The DHO/MHO has • Evidence that the DHO/ There was evidence that the DHO’s office effectively MHO has communicated all communicated prioritized guidelines, policies and communicated and guidelines, policies, circulars issued by the national level in the previous explained guidelines, circulars issued by the FY to the health facilities. policies, circulars national level in the previous issued by the national FY to health facilities: score On 18/06/2019 a circular 005/2019 titled ‘PRIMARY level in the previous FY 3 HEALTH CARE GUIDELINES 2019/2020’ Ref: to health facilities 218/06/2019 was sent out to all health facility in charges by the Ag DHO communicating receipt of the prioritized guideline ‘SECTOR GRANT AND BUDGET GUIDELINES TO LOCAL Maximum 6 for this GOVERNMENTS, FY 2019/2020’. performance measure From the 5 sampled health facilities of Kajjansi HC IV, Namayumba HC IV, Kakiri HC III, Wakiso Epi Centre HC III and Kitala HC II, the circular pertaining to the PHC guidelines for FY 2019/2020 were received. PHC funding for FY 2019/2020 were displayed on the noticeboards of the health facilities. 5 3 The DHO/MHO has • Evidence that the DHO/ There was evidence that the DHO communicated the effectively MHO has held meetings with prioritized guidelines through meetings with health communicated and health facility in- charges facility in charges. explained guidelines, and among others explained policies, circulars the guidelines, policies, The ‘In charges meeting held on 23/08/2019 in the issued by the national circulars issued by the Health department board room’ under min level in the previous FY national level: score 3 01/08/2019: Remarks from the ADHO, PHC to health facilities guidelines were discussed for FY 2019/2020.

Maximum 6 for this performance measure

6 0 The LG Health Evidence that DHT/MHT has There was no evidence that Wakiso DHT supervised Department has supervised 100% of HC IVs 100% of the HC IVs and district hospitals (Including effectively provided and district hospitals PNFPs receiving PHC grant) at least once in a support supervision to (including PNFPs receiving quarter. The 4 quarterly support supervision reports district health services PHC grant) at least once in a obtained from the DHO’s office reflected the quarter: score 3 following:-

Q1 - ‘FY 2018/2019 Quarter 1 Monitoring and Maximum 6 points for supervision report’ written in October 2018 for this performance activities carried out from 6th July 2018 to 27th measure September 2018 indicated supervision of 3 out of 4 HC IVs.

Q2 - ‘FY 2018/2019 Quarter 2 Monitoring and supervision report’ written on 11/01/2019 for activities carried out from October to December 2018 indicated supervision of all 4 HC IVs and 1 hospital receiving PHC grant.

Q3 - ‘3rd Quarter support supervision report for FY 2018/2019’ written on 05/04/2019 supervised all 4 HC IVs but no hospital

Q4 - Integrated support supervision report for activities carried out 25-28th June 2019 and 1-6th July 2019 supervised 3 out of 4 HC IVs. No hospital was supervised. 6 3 The LG Health Evidence that DHT/MHT has There was evidence that Wakiso DHT ensured that Department has ensured that HSD has the HSD supervised lower level facilities within the effectively provided super- vised lower level previous FY. Quarterly Integrated support supervision support supervision to health facili- ties within the reports of lower level health facilities were obtained district health services previous FY: from the DHO’s office and reflected the following:-

• If 100% supervised: score Q1 - ‘FY 2018/2019 Quarter 1 Monitoring and 3 supervision report’ written in October 2018 for Maximum 6 points for activities carried out from 6th July 2018 to 27th this performance • 80 - 99% of the health September 2018 indicated supervision of 6 lower measure facilities: score 2 level health facilities.

• 60% - 79% of the health Q2 - ‘FY 2018/2019 Quarter 2 Monitoring and facilities: score 1 supervision report’ written on 11/01/2019 for activities carried out from October to December 2018 indicated • Less than 60% of the supervision of 18 lower level health facilities. health facilities: score 0 Q3 - ‘3rd Quarter support supervision report for FY 2018/2019’ written on 05/04/2019 supervised 18 lower level health facilities.

Q4 - Integrated support supervision report for activities carried out 25-28th June 2019 and 1-6th July 2019 supervised 33 lower level health facilities.

Medicines monitoring reports for Q1, Q2, Q3 and Q4 FY 2018/2019 reflected 100% supervision of lower level health facilities hence the score 3.

The 3 sampled lower level health facilities were supervised in the previous FY 2018/2019 as indicated below:-

Wakiso Epi Centre HC III from the supervision log book was support supervised on 19/09/2018; 12/10/2018; 07/02/2019; 15/05/2019; and 25/06/2019.

Kitala HC II from the supervision log book was support supervised on 02/11/2018; and 28/11/2018

Kakiri HC III from the supervision log book was support supervised on 17/07/2018; 01/11/2018; 30/01/2019; 21/02/2019; and 30/05/2019. 7 4 The LG Health • Evidence that all the 4 There was evidence that all the 4 quarterly reports department (including quarterly reports have been were discussed and used to make recommendations HSDs) have discussed discussed and used to make in each quarter for corrective actions during the the results/reports of the recommendations (in each previous FY as reflected in the meetings below:- support supervision and quarter) for corrective monitoring visits, used actions during the previous DHT meeting held on 26/07/2018 under min them to make FY: score 4 03/07/2018: Brief reports from focal persons recommendations for discussed preliminary findings from Q1 support corrective actions and supervision. followed up In charges meeting held on 04/01/2019 at the DHO’s boardroom discussed Q2 support supervision activities carried out from 27/12/2018 through to Maximum 10 points for January 2019 under min 03/01/01/2019. this performance measure Wakiso District Performance Review meeting held on 09/4/2019 at the District Health boardroom discussed supervision under min 05/PRM/03/2019: Presentation of the District performance January – March 2019.

DHMT meeting held on 28/06/2019 discussed preliminary findings of Q4 support supervision under min 3: Communication from the chairperson.

7 6 The LG Health • Evidence that the There was evidence that recommendations were department (including recommendations are followed up and specific activities undertaken for HSDs) have discussed followed up and specific correction. the results/reports of the activities undertaken for support supervision and correction: score 6 Recommendations from the quarterly meeting minutes monitoring visits, used regarding support supervision issues were made for them to make corrective action and responsible persons for follow recommendations for up were assigned. An action paper with responsible corrective actions and persons to ensure follow up was created. followed up In addition, the support supervision and monitoring reports by the DHT indicated the corrective actions taken by the team. One such action point was the Maximum 10 points for summoning of staff not found on duty during support this performance supervision to the DHT disciplinary committee. measure

8 10 The LG Health • Evidence that the LG has All the 48 health facilities receiving PHC funding were department has submitted consistent with the PBS and HMIS reports for the submitted accurate/ accurate/consistent data previous FY 2018/2019 and Quarter 1 for the current consistent reports/data regarding: FY 2019/2020. for health facility lists receiving PHC funding o List of health facilities Source: MoH reporting rates for health facilities in as per formats provided receiving PHC funding, central Region; HMIS reports for the previous FY by MoH which are consistent with 2018/2019 and current FY 2019/20; and list of health both HMIS reports and PBS: facilities receiving PHC funding as pinned up on the score 10 DHO’s notice board.

Maximum 10 for this performance measure

Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the LG The LG committee responsible for health met and responsible for health committee responsible for discussed service delivery issues including met, discussed service health met and discussed supervision reports, performance assessment results delivery issues and service delivery issues and LG PAC reports during the previous FY. This was presented is- sues that including supervision evidenced by the Council Meeting dated 25th require approval to reports, performance October, 2018 under Min.084/HESS/2018: Discussion Council assessment results, LG PAC and Approval of Monitoring Reports. The ADHO reports etc. during the presented the monitoring report of Entebbe General previous FY: score 2 hospital where the committee made the following resolutions: Maximum 4 for this performance measure - Lack of enough staff; there was need to create a desired staffing list with a wage analysis to have more staff;

- Inadequate drug store; to lobby implementing partners especially the one that was building in 4 ART sites i.e. Namayumba, Wakiso, Kasangati and Luwanga Barrack;

- Unsettled bills; the medical Superintendent should write to the DHO to see how this could be offset; show the current outstanding bills and how much the facility can pay;

- X-Ray and Ultra sound scans were down; the medical Superintendent should officially write to the DHO to come up with an official communication to the permanent secretary and send an assessment team to see what they (MHO) can do;

- Lack of streamlined system to pay the retiring officers; there was need to streamline the retiring officers’ package. The PAS 1 promised to pass the issue to the Senior Management Meeting;

- Depreciating tools are not boarded off despite annual board of survey; the depreciated vehicles and other equipment should be boarded off. The PAS 1 promised to forwarded the issue in the senior management meeting; and

- Waiving off the in-disciplined staff that are submitted to the Rewards and Sanctions committee at the District; the health facility should be part of rewards and sanctions committee to bear witness against such a staff. This shall be discussed in the senior management meeting. 9 2 The LG committee • Evidence that the health The health sector committee presented issues that responsible for health sector committee has pre- required approval to Council. This was confirmed by met, discussed service sented issues that require the Council meeting dated 29th November, 2018 delivery issues and approval to Council: score 2 under min.148/WAK/DLC5/2018: Presentation, presented is- sues that Discussion and Approval of Sectoral Committee require approval to Reports. The presentation was by Hon. Muwonge Council Tom, the committee Chairperson and he made the following recommendations;

- To recruit more staff for Entebbe Hospital if the wage Maximum 4 for this bill allowed; performance measure - The medical superintendent to submit the desired staffing needs to the CAOs office and the ministry of health;

- The Ministry of health should increase the wage allocation for Entebbe Hospital;

- The CAO to lobby for funds to refurbish and expand the drug store at Entebbe Hospital;

- The Medical Superintendent for Entebbe and CAO to re-write to the ministry of Health requesting to offset the outstanding utility bills as well as increase the Hospital budget for FY 2019/2020;

- The Medical Superintendent and CAO to write to the Ministry reminding the Permanent Secretary Ministry of Health about rectifying the X-Ray and Ultra sound scan break down issue; and

- The depreciated vehicles and other equipment should be boarded off. 10 4 The Health Unit Evidence that health There was evidence that the health facilities and Management facilities and Hospitals have hospitals had functional HUMCs established. The 5 Committees and functional HUMCs/Boards sampled health facilities held meetings during the Hospital Board are (established, meetings held previous FY 2018/2019 as shown below:- operational/functioning and discus- sions of budget and resource issues): Kajjansi HC IV held HUMC meetings on 04/07/2018; 03/11/2018; 18/02/2019; 26/03/2019; and 26/06/2019. • If 100% of randomly Maximum 6 points sampled facilities: score 6 Namayumba HC IV held HUMC meetings on 26/09/2018; and 22/05/2019 . • If 80-99 %: score 4 Kakiri HC III held HUMC meetings on 04/10/2018; • If 70-79: %: score 2 28/12/2018; 28/03/2019; and 28/06/2019 .

• If less than 70%: score 0 Wakiso Epi Centre HC III held HUMC meetings on 07/12/2018; 21/03/2019; and 31/04/2019. The In charge explained that the old book that held previous meeting minutes consisting of quarter 1 HUMC minutes was not handed over to her by the outgoing in charge.

Kitala HC II held HUMC meetings on 12/07/2018; 04/10/2018; 14/03/2019; and 25/05/2019.

During these meetings resource/budget issues were discussed. On the whole, 4 out of the 5 sampled health facilities held the 4 mandatory HUMC meetings which brought the score down to 4 (80%).

11 4 The LG has publicised • Evidence that the LG has There was evidence that Wakiso DLG publicized all all health facilities publicised all health facilities health facilities receiving PHC non-wage recurrent receiving PHC non- receiving PHC non- wage grants on the notice board outside the DHO’s office for wage recurrent grants recurrent grants e.g. through FY 2018/2019 and quarter 1 and 2 for FY 2019/2020. posting on public notice boards: score 4 A total of 48 health facilities were displayed which included Hospitals, HC IVs, HC IIIs, and HC IIs. Maximum 4 for this performance measure

Procurement and contract management 12 0 The LG Health • Evidence that the sector There was no evidence that Wakiso DLG health department has has submitted input to department submitted a procurement plan to PDU that submitted input to procurement plan to PDU covered all investment items in the approved sector procurement plan and that cover all investment annual work plan and budget on time by April 30th of requests, complete with items in the approved Sector the current FY. all technical an- nual work plan and requirements, to PDU budget on time by April 30 The DHO submitted a comprehensive procurement that cover all items in for the current FY: score 2 plan for FY 2019/2020 to the Principal Procurement the approved Sector Officer Wakiso District on 08/05/2019. This however annual work plan and was past the deadline of April 30th 2019 hence the budget score 0.

Maximum 4 for this performance measure

12 2 The LG Health • Evidence that LG Health There was evidence that Wakiso DLG health department has department submitted department submitted procurement request form PP1 submitted input to procurement request form to the PDU by 1st quarter of the current FY. The procurement plan and (Form PP5) to the PDU by following had LG PP Form 1 approved for requests, complete with 1st Quarter of the current FY: procurement:- all technical score 2. requirements, to PDU 1. Procurement of assorted office stationary for the that cover all items in health department estimated to cost UGX 1,904,073 the approved Sector was submitted on 21/08/2019 by the Ag DHO, annual work plan and approved for procurement on 22/08/2019 by the CFO budget and confirmed for funding on 26/08/2019 by the CAO.

2. Procurement of 2 vehicle tyres for the health department estimated to cost UGX 1,593,000 was Maximum 4 for this submitted on 21/08/2019 by the Ag DHO, approved performance measure for procurement on 21/08/2019 by the CFO and confirmed for funding on 26/08/2019 by the CAO.

3. Procurement of computer cartridges for the health department estimated to cost UGX 1,789,830 was submitted on 21/08/2019 by the Ag DHO, approved for procurement on 22/08/2019 by the CFO and confirmed for funding on 26/08/2019 by the CAO. 13 4 The LG Health • Evidence that the DHO/ The health department certified and recommended department has certified MHO (as per contract) payments to suppliers on time. The only 2 payment and initiated payment certified and recommended vouchers for the year 2018/19 showed the following: for supplies on time suppliers timely for payment: score 4. 1. P & D Traders and contractors Ltd submitted a request of UGX 210,245,514 for upgrading of Nakitokola health center ii to iii on 12/6/2019, the Maximum 4 for this District Health Officer (DHO) certified and performance measure recommended the supplier for payment on 19/6/2019 and was paid on 23/6/2019, payment voucher no 24288236,7 days; and

2. P & D Traders and contractors Ltd submitted a request of UGX 146,236,488 for upgrading of Nakitokola health center ii to iii on 27/2/2019, the District Health Officer (DHO) certified and recommended the supplier for payment on 6/3/2019 and was paid on 25/3/2019, payment voucher no 22467361, 7 days.

Financial management and reporting 14 0 The LG Health • Evidence that the The evidence availed showed that the department department has department submitted the submitted the annual performance report (Quarter 4) submitted annual annual performance report for the previous FY to the planner for consolidation reports (including all for the previous FY before mid-July, that is on 14/07/2019. Quarter 3 quarterly reports) in time (including all four quarterly report was submitted on 4/04/2019. However, dates of to the Planning Unit reports) to the Planner by submissions of Quarter 1 and Quarter 2 reports were mid-July for consolidation: not availed. score 4

Maximum 4 for this performance measure

15 2 LG Health department Evidence that the sector has The health department provided information to the has acted on Internal provided information to the internal audit on the status of implementation of all Audit recommendation internal audit on the status of audit findings for the year 2018/19 on letters, ref (if any) implementation of all audit 218/02/2019 dated 26 February 2019 and 30 April findings for the previous 2019 which addressed all the 3 audit issues. financial year

Maximum 4 for this • If sector has no audit performance measure query: Score 4

• If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: Score 2 points

• If all queries are not

responded to Score 0

Social and environmental safeguards 16 2 Compliance with gender • Evidence that Health Unit There was evidence that Wakiso DLG Health Unit composition of HUMC Management Committee Management committee (HUMC) met the gender and promotion of gender (HUMC) meet the gender composition as per guidelines (with a minimum of sensitive sanitation in composition as per 30%). The following was the HUMC gender health facilities. guidelines (i.e. minimum 30 composition for each facility sampled:-

% women: score 2 Kajjansi HC IV HUMC members were composed of 5 females and 3 Males which brought the female Maximum 4 points composition to 62.5%.

Namayumba HC IV HUMC members were composed of 3 females and 6 Males which brought the female composition to 33.3%.

Kakiri HC III HUMC members were composed of 3 females and 4 Males which brought the female composition to 42.9%.

Wakiso Epi Centre HC III HUMC members were composed of 6 females and 2 Males which brought the female composition to 75%.

Kitala HC II HUMC members were composed of 3 females and 4 Males which brought the female composition to 42.9%.

16 2 Compliance with gender • Evidence that the LG has There was evidence that Wakiso DLG issued composition of HUMC issued guidelines on how to guidelines on how to manage sanitation in the health and promotion of gender manage sanitation in health facilities including separating facilities for men and sensitive sanitation in facilities including women. health facilities. separating facilities for men and women: score 2. A circular ‘Facility Sanitation Guidelines’ was sent out to all health facility in charges on 26/03/2019 by the Ag DHO. Though not pinned up on the noticeboards Maximum 4 points of the 5 sampled health facilities, implementation of the 10 health facility sanitation guidelines as issued by the Ag DHO was evident at the 5 sampled health facilities of Kajjansi HC IV, Namayumba HC IV, Kakiri HC III, Wakiso Epi Centre HC III and Kitala HC II.

Hand washing posters were pinned up at hand washing areas. In addition, sanitary facilities at all the 5 sampled health facilities were separated for men and women. 17 0 LG Health department • Evidence that all health There was no evidence that all Wakiso DLG health has ensured that facility infrastructure projects facility infrastructure projects were screened before guidelines on are screened before approval for construction using the checklist for environmental approval for construction screening of projects in the budget guidelines. management are using the checklist for disseminated and screening of projects in the An ‘Environmental screening report for health complied with budget guidelines and department development projects for the FY where risks are identified, 2018/2019 and 2019/2020’ was obtained. The report the forms include mitigation included upgrading Nakitokolo and Kasozo HC IIs to actions: Score 2 HC IIIs. Mitigation measures and management Maximum 4 points for strategies were recommended. this performance measure This report however did not exhaustively screen all health department projects as per budget guidelines. Screening reports for the Health department projects that involved construction and rehabilitation works at Kyengeza HC II, Kiziba HC III and Nakawuka HC III all expected by end of quarter 2 FY 2019/2020 were not availed. Explanation was that they were still undergoing procurement processes.

17 2 LG Health department • The environmental officer There was evidence that the environment officer and has ensured that and community development the community development officer visited the sites guidelines on officer have visited the sites and checked whether the mitigation plans were environmental to checked whether the complied to. management are mitigation plans are disseminated and complied with: Score 2 A ‘report for monitoring mitigation measures of complied with upgrading Nakitokolo HC II to HC III under the health department for FY 2019/2020’ was obtained. Implemented mitigation measures were assessed.

Maximum 4 points for Only Nakitokolo HC II had started construction works this performance of all projects expected in FY 2019/2020 hence the measure score 2.

18 4 The LG Health • Evidence that the LG has There was evidence that Wakiso DLG issued department has issued issued guidelines on guidelines on medical waste management. guidelines on medical medical waste management, waste management including guidelines (e.g. Operational guidelines for implementing health care sanitation charts, posters, medical waste management was obtained at the etc.) for construction of DHO’s office. At the 5 sampled health facilities, facilities for medical waste medical waste segregation charts were found pinned Maximum 4 points disposal2: score 4. up in all the 5 laboratories at Kajjansi HC IV, Namayumba HC IV, Kakiri HC III, Wakiso Epi Centre HC III and Kitala HC II.

Color coded waste bins were correctly utilized at all the 5 health facilities visited.

555 Water & Sanitation Wakiso Performance 2019 District

Summary of Definition of No. Compliance justification Score requirements compliance Planning, budgeting and execution 1 7 The DWO has • Evidence that the Wakiso district currently has a safe water coverage of 68.7%, targeted district Water according to the Wakiso District Safe Water Coverage data allocations to sub- department has covering 11 sub-counties that currently benefit from the Rural counties with safe targeted sub- counties Water Conditional Grant provided by the DWO. water coverage with safe water below the district coverage below the Out of the 11 sub-counties, 5 Sub-counties of Bussi (25%), average. district average in the Kasangati TC-Nangabo (40%), Kyengera TC-Nsangi (27%), budget for the current Wakiso (26%), and Kasanje (68%); are below the district FY: average.

Maximum score 10 o If 100 % of the As evidenced in the AWP of the current FY received by the CAO for this budget allocation for on 1st July 2019 and the MoWE on 25th July 2019, a total of performance the current FY is UShs.478,231,977 was budgeted for construction and measure allocated to S/Cs below rehabilitation of water facilities in the current FY. Out of this, average coverage: UShs.404,974,567 (84.7%) has been targeted in the sub- score 10 counties which are below average.

o If 80-99%: Score 7

o If 60-79: Score 4

o If below 60 %: Score 0

2 15 The district Water • Evidence that the According to the AWP for the FY 2018/19 dated 26th July 2018 department has district Water and the fourth quarter Progress Report for the FY 2018/19 implemented department has received by the CAO on 11th July 2019 and the MoWE on 25th budgeted water implemented budgeted July 2019, the following projects were planned and all projects in the water projects in the implemented: targeted sub- targeted sub-counties counties (i.e. sub- with safe water • One piped water system; counties with safe coverage below the • Three Deep Borehole drilling; water coverage district average in the below the district previous FY. • Design of two mini solar powered piped water systems. average) o If 100 % of the water Out of these projects, the construction of piped water supply projects are scheme and design of one mini solar powered piped water implemented in the supply system in Bussi targeted the sub-counties with low safe Maximum 15 targeted S/Cs: water coverage, and were all implemented. points for this performance Score 15 measure o If 80-99%: Score 10

o If 60-79: Score 5

o If below 60 %: Score 0

Monitoring and Supervision 3 15 The district Water Evidence that the In the submission of water facilities Monitoring Report received department carries district Water by CAO on 15/08/2019 and the MoWE on 16/08/2019 and out monthly department has availed by the DWO, there are filled Form 1 data for all the water monitoring of monitored each of WSS sources implemented during the FY 2018/19, including 3 deep project investments facilities at least boreholes and 7 tap stands for the Lukwanga piped water in the sector annually. supply system.

• If more than 95% of In addition, Form 4 data for all WSS facilities was were availed the WSS facilities to confirm that all the old facilities had been monitored at least Maximum 15 monitored: score 15 annually. points for this performance • 80% - 95% of the Therefore, 100% of the water facilities were monitored at least measure WSS facilities - annually

monitored: score 10

• 70 - 79%: score 7

• 60% - 69% monitored: score 5

• 50% - 59%: score 3

• Less than 50% of WSS facilities monitored: score 0

4 0 The district Water • Evidence that the From the MIS reports from MoWE, the following data were department has district has submitted established: submitted accurate/consistent accurate/consistent data for the current FY: • 991 Protected springs; reports/ data lists of Score 5 • 1466 Shallow wells; water facilities as per formats • 388 Deep boreholes; provided by MoWE • 564 Rainwater Harvesting Tanks;

• 0 Valley Tanks; Maximum 10 for this performance • 2 Dams; measure • 876 Public Stand Posts (PSP);

• 11 Yard taps.

The DWO did not provide analysis of the data list of all water sources in the district. Therefore no data were available to compare with. 4 5 The district Water • List of water facility The sector MIS Report shows that the DWO implemented the department has which are consistent in following projects in the FY 2018/19. submitted both sector MIS reports accurate/consistent and PBS: score 5 • 3 Deep Boreholes drilled reports/ data lists of • 1 piped water system implemented water facilities as per formats • Design of 2 piped water systems provided by MoWE This was consistent with the information in the 2nd quarter and 3rd quarter water sector PBS seen. Maximum 10 for this performance measure

Procurement and contract management 5 4 The district Water Evidence that the From the DWO, it was established that a list of procurement department has sector has submitted requisitions was submitted for the district procurement plan to submitted input for input for the district the PDU on April 24th, 2019, which was before the deadline of district’s procurement plan to April 30th, 2019. procurement plan, PDU that cover all complete with all investment items in the technical approved Sector requirements, to annual work plan and PDU that cover all budget on time (by April items in the 30): score 4 approved Sector annual work plan and budget

Maximum 4 for this performance measure

6 2 The district has • If the contract Appointment letters of the following contract managers for the appointed Contract manager prepared a respective WSS projects and signed by the CAO were availed: Manager and has contract management effectively plan and conducted • Mr. Azzi Abdulla for the Design & Feasibility Studies of Piped managed the WSS monthly site visits for water System dated 21/11/2018; contracts the different WSS • Mr. Mugoba Knox Bamwine for Borehole Drilling and Hand infrastructure projects Pump Installation as well as Siting and Supervision of 3 as per the contract boreholes dated 08/08/2018; management plan: Maximum 8 points score 2 for this • Mr. Garabuzi Isaac for Construction of Lukwanga Solar performance Powered piped water scheme dated 05/09/2017. measure A monitoring plan for the 3 borehole drilling projects was availed, spanning the months of April, May and June.

Monitoring progress reports for the 3 boreholes dated 29/04/2019, 24/05/2019, 11/06/2019 prepared by the contract manager were also availed.

Monitoring progress reports for Lukwanga piped water system dated 05/02/2019, 04/03/2019, 01/04/2019, 06/05/2019, 01/07/2019, and 12/08/2019, prepared by the contract manager were also availed. 6 2 The district has • If water and The three sampled water and sanitation projects implemented in appointed Contract sanitation facilities the previous FY were visited and the projects were found to be Manager and has constructed as per implemented as per design. The sampled projects include one effectively design(s): score 2 piped water supply system in Wakiso SC, a deep borehole in managed the WSS Masuliita SC, and a deep borehole in Kakiri SC contracts

Maximum 8 points for this performance measure

6 2 The district has • If contractor handed The following handover/completion reports were prepared and appointed Contract over all completed received by the DWO: Manager and has WSS facilities: score 2 effectively • Completion report for Borehole siting and supervision pepared managed the WSS by Aquatech Enterprises (U) Ltd on 30/07/2019. contracts • Completion report for Lukwanga solar powered mini Piped water scheme prepared by Aster Integral Private Ltd on 28/06/2019. Maximum 8 points for this performance measure

6 2 The district has • If DWO Completion Certifications for the following projects were availed: appointed Contract appropriately certified Manager and has all WSS projects and • Payment Certificate for Geomaxx Engineering Ltd for effectively prepared and filed Construction of Lukwanga Solar Powered Mini piped water managed the WSS completion reports: supply system prepared by DWO; and approved by the CAO on contracts score 2 11/02/2019.

• Payment Certificate for East Africa Boreholes Ltd for Drilling of 3 Boreholes prepared by DWO; and approved by the CAO on Maximum 8 points 17/06/2019. for this performance • Payment Certificate for Aquatech Enterprises (U) Ltd for measure Hydrological Consultancy Services for Borehole Siting and Drilling supervision prepared by DWO and approved by the CAO on 14/06/2019.

• Payment Certificate for Aster Integral Private Ltd for Design of a solar powered mini piped water scheme in Bussi SC prepared by DWO and approved by the CAO on 12/06/2019. 7 3 The district Water • Evidence that the The water department certified and recommended payments to depart- ment has DWOs timely (as per suppliers on time. The 5 payment vouchers sampled showed certified and initi- contract) certified and the following below: ated payment for recommended works and supplies suppliers for payment: 1. ASTER Ltd submitted a request of UGX 64,550,720 for on time score 3 points consultancy services for engineering design at Namayumba on 11/12/2018, the District Water Officer (DWO) certified and Maximum 3 for this recommended the supplier for payment on 13/12/2018 and was performance paid on 21/12/2018, payment voucher no 21217850, 2 days; measure 2. Reddy Borehole and Technical Services Ltd submitted a request of UGX 9,130,486 for drilling production well at Namayumba and Masulita sub counties on 10/12/2018, the District Water Officer (DWO) certified and recommended the supplier for payment on 13/12/2018 and was paid on 21/12/2018, payment voucher no 21217701, 3 days;

3. Aquatic Enterprises submitted a request of UGX 7,375,000 for boreholes supervision consultancy in Wakiso district on 13/6/2019, the District Water Officer (DWO) certified and recommended the supplier for payment on 14/6/2019 and was paid on 20/6/2019, payment voucher no 24243124, 1 day;

4. ASTER Ltd submitted a request of UGX 61,109,250 for design of piped water at Busi water scheme on 12/6/2019, the District Water Officer (DWO) certified and recommended the supplier for payment on 12/6/2019 and was paid on 20/6/2019, payment voucher no 24243122, 1 day; and

5. East Africa bore holes Ltd submitted a request of UGX 72,312,146 for Installation of bore holes at Kakiri and Namayumba on 14/6/2019, the District Water Officer (DWO) certified and recommended the supplier for payment on 17/6/2019 and was paid on 20/6/2019, payment voucher no 24243180, 3 days.

Financial management and reporting 8 0 The district Water • Evidence that the The evidence availed showed that the department submitted the department has department submitted annual performance report (Quarter 4) for the previous FY to the submitted annual the annual performance planner for consolidation before mid-July, that is on 09/07/2019. reports (including report for the previous Quarter 2 report was submitted on 3/12/2018 and Quarter 1 all quarterly FY (including all four report on 11/10/2018. However, the Quarter 3 report and it's date reports) in time to quarterly reports) to the of submissions was not availed. the Plan- ning Unit Planner by mid-July for consolidation: score 5

Maximum 5 for this performance measure 9 3 The District Water • Evidence that the The water department provided the status of implementation of Department has sector has provided all audit findings for the year 2018/19 on letter dated 12/6/2019. acted on Internal information to the Audit internal audit on the recommendation (if status of any) implementation of all audit findings for the previous financial year

Maximum 5 for this o If sector has no audit performance query score 5 measure o If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 3

If queries are not responded to score 0

Governance, oversight, transparency and accountability 10 3 The district • Evidence that the There was evidence that the council committee responsible for committee council committee water met and discussed service delivery issues including responsible for responsible for water supervision reports, performance assessment results, LG PAC water met, met and discussed reports and submissions from the District Water and Sanitation discussed service service delivery issues Coordination Committee (DWSCC) during the previous FY. delivery issues and including supervision Meeting held on 13th December, 2018 under Min. presented issues reports, performance 089/WKS/2018: Discussion and Approval of the 3rd Quarter that require assessment results, LG Work Plans FY2018/2019: Water Department Sector; The approval to PAC reports and members agreed to approve the 3rd Quarter Work Plan with Council submissions from the exception of funds to cater for Water Umbrella Organization District Water and activities until they organize for committee monitoring. In Sanitation Coordination addition, the Water Umbrella Organization was to present an Committee (DWSCC) activity report to the committee. The committee further Maximum 6 for this etc. during the previous recommended that, no transfer of funds should be made to the performance FY: score 3 Water Umbrella Organization. measure 10 3 The district • Evidence that the Evidence that the water sector committee has presented issues committee water sector committee that require approval to Council: Meeting held on 23rd August responsible for has presented issues 2018 under Min. 076/WKS/2018: Presentation, Discussion and water met, that require approval to Approval of 2nd Quarter Work Plans FY 2018/2019 Water discussed service Council: score 3 Department Sector. Hon. Kalemeera Moses raised issues on the delivery issues and performance of water user committees and suggested that they presented issues should be sensitized so as to have good results on ground. The that require committee member’s recommended that the area councilors approval to should always be informed about the sensitization meetings. Council In addition, the meeting held on 29th November, 2018 under min. 148/WAK/DLC5/2018 Presentation, Discussion and Approval of Sectoral committee reports, under the Maximum 6 for this recommendations presented to the council by Hon. Namugga performance Sarah, the committee chairperson, tasked the District Engineer measure to ensure that the water leakages in the council chambers’ outside waterborne toilets were worked on to reduce the District water bills.

Council minutes of meeting dated 27th March 2019, under Min.166/WAK/DLC5/2019: Presentation, Discussion and Approval of Sectoral Committee reports for Works and Technical Services (b) Water and Sanitation: issues raised for discussion and approval included:

- To organize for Commissioning of Lukwanga Solar powered piped water system; and

- To involve Councilors in the sanitation week.

The Motion requesting for approval of the above was moved by the Committee Chairperson and Seconded by Hon. Kaggwa Stanley, Hon. Kasozi Lubega and Hon. Kayondo Albashir.

11 0 The district Water • The AWP, budget The AWP, budget and water grant releases and expenditures department has and the Water were not displayed on the notice board as required by the PPDA shared information Development grant Act. widely to the public releases and to enhance expenditures have transparency been displayed on the district notice boards as per the PPDA Act and discussed at advocacy Maximum 6 points meetings: score 2. for this performance measure 11 0 The district Water • All WSS projects Three sampled WSS projects implemented in the FY 2018/19 department has are clearly labelled were labelled as shown below: shared information indicating the name of widely to the public the project, date of 1. Project Name: Lukwanga Solar Powered Piped Water Supply to enhance construction, the System transparency contractor and source Location: Lukwanga in Wakiso SC of funding: score 2 Contractor: Geomaxx Engineering Ltd Maximum 6 points Contract Price: 09,665,400 for this performance Financial Year: 2017-2018 & 2018-2019 measure Completion: 21-June-2019

2. The deep borehole in Masuliita S/C

Date: 18-06-2019

Vill: Bbale

DWD 70426

3. The deep borehole in Kakiri S/C

Vill: Mwera

DWD 70424

Date: 27/07/2019

It can be seen that all the visited projects were not labelled as required.

11 2 The district Water • Information on Information on tenders and Contract awards for the water department has tenders and contract projects implemented was displayed on the district notice board, shared information awards (indicating stamped and signed by the DWO on 02/07/2019 for the public to widely to the public contractor name view. to enhance /contract and contract transparency sum) displayed on the District notice boards: score 2

Maximum 6 points for this performance measure 12 1 Participation of • If communities apply The following community applications and land agreements communities in for water/ public between land owners and communities were availed. WSS programmes sanitation facilities as per the sector critical • Application for a water tank at Naggulu UMEA P/S by Mr. requirements (including Kiwalabye Nasib, dated 04/10/2019; community contribu- Maximum 3 points • Land agreement between Mr. Mwanje Erisa and Mweera tions) for the current for this Parish, Kikandwa SC for construction of a water source, dated FY: score 1 performance 05/10/2019; measure • Land agreement between Ms. Najjuka Sarah and Mukwenda LC1, Bbaale SC for construction of a water source, dated 26/04/2019.

12 2 Participation of • Water and Evidence of collection of O&M funds for WSS facilities was seen communities in Sanitation Committees as per community contribution receipts availed. In addition, the WSS programmes that are functioning visited facilities were properly fenced, protected and kept clean. evidenced by either: i) collection of O&M funds, ii( carrying out Maximum 3 points preventive mainte- for this nance and minor performance repairs, iii) facility measure fenced/protected, or iv) they an M&E plan for the previous FY: score 2

Note: One of parameters above is sufficient for the score.

Social and environmental safeguards 13 2 The LG Water • Evidence that The Environmental Screening Report for water points department has environmental implemented in the previous financial year, prepared by the devised strategies screening (as per Senior Environmental Officer, and dated 27/03/2019 were for environmental templates) for all availed. The report clearly states the potential environmental conservation and projects and EIAs impacts and the mitigation measures for the projects. management (where required) conducted for all WSS projects and reports are in place: score 2 Maximum 4 points for this performance measure 13 1 The LG Water • Evidence that there The mitigation measures recommended in the Environmental department has has been follow up Screening and Impact Assessment Report were implemented as devised strategies support provided in required at the three visited projects of Lukwanga Solar for environmental case of unacceptable Powered Piped Water Supply System, the deep borehole in conservation and environmental Masuliita S/C and the deep borehole in Kakiri S/C. In addition, management concerns in the past contracts between Wakiso DLG and Geomaxx Engineering Ltd FY: score 1 for Lukwanga solar powered piped water scheme, Aquatech Enterprises (U) Ltd for Borehole Siting and Supervision and East African Boreholes for construction of 3 deep boreholes; Maximum 4 points were found to be complaint with environmental concerns. for this performance measure

13 1 The LG Water • Evidence that Item 1.7 in the BOQ for Construction of Lukwanga Solar department has construction and Powered Mini piped water scheme provided for environmental devised strategies supervision contracts concerns and mitigation measures. for environmental have clause on conservation and environmental management protection: score 1

Maximum 4 points for this performance measure

14 3 The district Water • If at least 50% Three WSCs were sampled from the reviewed software department has WSCs are women and progress reports and lists of WSCs. The composition of women promoted gender at least one occupying was found to be at least 50% and each WSC had at least a equity in WSC a key position woman occupying a key position as seen below: composition. (chairperson, secretary or Treasurer) as per the • Mwera, Kakiri SC – 4 males, 4 females, 3 female key positions; Maximum 3 points sector critical • Ssemya A, Namayumba SC – 1 male, 7 females, 3 female key for this requirements: score 3 performance position; measure • Baale, Masuliita SC – 3 males, 5 females, 3 female key positions. 15 3 Gender and • If public sanitation There was no public sanitation facility project implemented in special needs- facilities have adequate the district in the last financial year. This is due to the fact that sensitive sanitation access and separate the District Sanitation coverage is already high and there are no facilities in public stances for men, more potential areas where the facilities can be constructed. places/ women and PWDs: score 3 RGCs provided by the Water Department.

Maximum 3 points for this performance measure