August 6-11, 2012 San Diego, California

Beyond SAA Borders Annual Meeting August 6-11, 2012 San Diego, California

Preliminary Program Early Bird Registration Deadline: July 6 Hotel Reservation / Conference Rate Deadline: July 12 REGISTER NOW AND SAVE!

Organizing data for eloquent presentation!

FINDING AIDS and MUCH MORE Share with social media Web 2.0 for contributions Batch processing for digital content

ACCESSIONS & STORAGE RESEARCH REFERENCE SERVICE Allocate available warehouse locations for new accessions; find and track Finding aids with intuitive keyword requested items; get statistical reports searches or precision logic, shopping cart on linear and cubic quantity by TRACK and automatic email requests. Members collection, accession, donor and others. self-register for additional online services including workflow status.

CONTENT & METADATA PUBLISH CLICK PUBLISHING

Describe with DACS, ISAD(G) or RAD and control authorized names with ISAAR; Export EAD & MARC with return links prompt-specific online help for DESCRIBE for access from library and federated professional describing; rapid capture and systems. Publish EAD, HTML, PDF, and linking of digital content, including Email. RTF reports. Get meaningful usage statistics with Google Analytics.

Learn more about Eloquent Archives: www.eloquent-systems.com  Access customer holdings from Client List tab.  Check the Features Checklist on Eloquent Archives sidebar.  View Video Presentations on Eloquent Archives sidebar.  Contact [email protected]

Eloquent Archives™ 1-800-663-8172/100 Eloquent Systems Inc. 2012 SAA Annual Meeting BeyondAugust 6- 11 • Borders San Diego, California

Beyond Borders – the premier educational event of the year for archives Contents and records management professionals – is your best opportunity all year to MEET, LEARN, GROW, and COLLABORATE in the company of colleagues President’s Letter ...... 3 from across the country and around the world… Traveling “Beyond Borders” MEET! (2012 Program Committee) ...... 4 Beyond Borders features… • Roundtable and Section meetings that get you in tune with others who share General Information ...... 6 your special interests… • SAA committee meetings, open to all members, at which you can learn about Attention First-Timers and New Members! ...... 6 what SAA is doing on behalf of archives and archivists… • Special Networking Events, from the New Member/First-Timer Orientation and Information for Students ...... 7 Forum to the All-Attendee Reception to alumni mixers, where you can mingle with archives “rock stars,” catch up with classmates, and interact with session speakers . Pre-conference Programs ...... 10 LEARN! Beyond Borders brings you… Board, Committee, Task Force, and • Thought-provoking and informative plenary sessions… Working Group Meetings ...... 15 • 70 education sessions – developed specifically for archives professionals — that provide practical tips that you can put to use as soon as you return to work – and Daily Schedule discussions of research and theory that advance your profession to new heights… Sunday, August 5 – Tuesday, August 7 ...... 14 • In-depth coverage of an archival topic of special interest to you at Pre-Con- Wednesday, August 8 ...... 14 ference Programs… Thursday, August 9 ...... 17 GROW! At Beyond Borders you’ll have so many opportunities to expand your horizons as Friday, August 10 ...... 22 a professional! You’ll find… Saturday, August 11 ...... 26 • A chance for first-timers and new members to see what it’s all about – all in one place and all at one time… Professional Poster Presentations ...... 32 • The Exhibit Hall – packed with fresh ideas, new products, the tools you need to do your best… Student Poster Presentations ...... 34 • The 6th Annual Research Forum, where you’ll learn about what’s happening in research and innovation – and maybe find some research-based solutions for Exhibitors and Sponsors ...... 36 your institution . COLLABORATE! Schedule-at-a-Glance ...... 37 Make time at Beyond Borders to… • Meet up in the Networking Café, where you can talk to representatives of Historic San Diego: A Cultural Medley allied organizations, recruiters, and volunteer career advisors; review literature (2012 Host Committee) ...... 41 and job vacancy announcements; post your résumé; or check your email at a CyberCafé kiosk… Getting to Beyond Borders Is As Easy As 1-2-3! . . . 43 • Attend one or more Open Forums or Brown Bag Lunches to share your ideas about “Evolving Perceptions of Diversity,” SAA’s Standards Portal, new directions for SAA’s Annual Meeting, CONTENTdm and EAD, and more… Registration Form ...... 45 • Take a chance! Introduce yourself to someone whose knowledge and skills could benefit your institution’s next project! Index to Beyond Borders Speakers ...... 47

2012 Research Forum: “Foundations and Innovations” ...... 48 Join the conversation! #saa12 4 REGISTER ONLINE AT www.archivists.org to Celebrate Join Us in Professional San Diego Collaboration!

Dear Friends and Colleagues:

Collaborating and cooperating with our colleagues both within and beyond our profession is the road to the future . Please join us in San Diego in August for Beyond Borders: The 76th Annual Meeting of the Society of American Archivists – your best opportunity all year to stretch your imagination, expand your contacts and networks, look beyond your institution’s walls, and interact with colleagues in archives and other information fields . If you’ve attended SAA Annual Meetings before, you know the excitement that comes from hearing about innovative approaches to archival activities, from exploring new ideas, and from meeting colleagues and renewing friendships . If you’ve never attended an Annual Meeting – or haven’t joined us in recent years – you’ll find a broad array of opportunities to learn, explore, collaborate, and celebrate the world of archives, including: • In-depth pre-conference workshops and provocative plenary sessions that give you direct access to experts in the field and voices from beyond our professional circles . • Exciting program sessions (choose from 70 of them!) that deliver the latest ideas and techniques in an environment in which you’ll feel comfortable asking questions . • Section and roundtable meetings that put you in touch with colleagues who share your specific interests and concerns and provide a wonderful venue for collaboration . • The Beyond Borders Expo, which provides an unparalleled opportunity to talk with our industry partners, express your ideas and opinions, and learn what’s new in the field . • And because we don’t believe in “all work and no play,” the Host Committee has lined up a diverse itinerary of repository tours, open houses, and on-your-own explorations and we’ve planned a fun and casual All-Attendee Reception at which you can catch up with your friends . At Beyond Borders you’ll meet, learn, network, and collaborate with colleagues from across the country (and around the world) who share your interests, your concerns, and your on-the-job challenges . You’ll benefit from our profession’s diversity of ideas, methods, and experiences – and we’ll learn from you . Whether you’re a newcomer to the field, an experienced archives professional, or somewhere in between, you’re sure to find wonderful opportunities to collaborate at Beyond Borders . I look forward to seeing you in San Diego!

Gregor Trinkaus-Randall SAA President, 2011-2012

The Catholic Church of the Immaculate Conception, Old Town, San Diego . (Alan Renga)

1872, Old Town, San Diego . Cosmopolitan Hotel (Casa de Bandini) c . (San Diego History Center Photograph Collection)

It was not “a dark and stormy night” in September 2010 Beginning at the 2011 Annual Meeting, we shared our dreams when then-President-Elect Gregor Trinkaus-Randall contacted for a diverse program and some creative format changes, us and asked if we would serve as the 2012 Program Com- including more lightning talks and more 60-minute sessions . mittee co-chairs, but all the elements of a cliffhanger were At section and roundtable meetings and in the hallways, we there: We had never met, neither of us really liked conference talked to individuals with exciting program ideas, and we talked themes, the list of Program Committee volunteers was long about endorsements and the importance of complete, com- and filled with unfamiliar names, and SAA was coming off petitive proposals . The SAA membership delivered! a stellar 75th Anniversary conference in Chicago, brilliantly crafted by Nancy McGovern, Richard Marciano, and their ten On a warm Veteran’s Day weekend in Chicago, SAA staff Program Committee colleagues . members welcomed and encouraged the full committee . Our enormous task was to discuss and select from a whopping But when we looked more closely at the list of committee 150 program proposals and 22 poster session proposals! volunteers and their qualifications, we saw that we had an SAA members took the program theme to heart and delivered opportunity to do something special . We selected a very an astounding array of proposals that featured an exciting vari- exciting and diverse group of colleagues to join us on the ety of geographic, professional, and ethnic topics and formats, committee, and we looked forward to meeting them in including 11 lightning talks . The Macs and PCs were evenly Chicago . We exchanged some emails, uncommitted about divided among the Committee members, and we worked our choosing a program theme, and then Gregor wrote and asked way through a lengthy and complicated Excel workbook of us to make a theme around cooperation and collaboration . proposals, topical data, and preliminary rankings previously Petrina suggested the theme “Collaborating Across Borders,” submitted by Committee members . Together we experienced Rob suggested “Crossing Borders,” and then Program Com- the joy of accepting 69 session proposals and the sadness mittee member Kathy Hertel-Baker wrote “Beyond Borders ”. It of rejecting so many that SAA members had worked hard to was the perfect moniker for the San Diego location and the submit on time . Thirty-eight of the record 52 proposals that emphasis that Gregor favored! received section and roundtable endorsements were accepted .

6 REGISTER ONLINE AT www.archivists.org 2012 SAA Program Committee

Petrina Jackson (Co-Chair) Travelinf “Beyond Borders” University of Virginia Robert Spindler (Co-Chair) Arizona State University

Sarah Buchanan The Neon Museum

Riccardo Ferrante Smithsonian Institution Archives

Kathleen Hertel-Baker Sisters of Charity of Nazareth

Kira Homo University of Oregon

Nadia Nasr

(Cristela Garcia-Spitz) Towson University La Jolla Ecological Reserve and Marine Life Refuge .

Although the “Beyond Borders” program that we crafted Tiffany Schureman includes the technical program sessions that one would Fort Worth Museum of Science and Industry expect on digital preservation, electronic records, Web access, digitization, and descriptive standards, we’re also Mark Shelstad gratified by the number of sessions that feature archives The University of Texas at San Antonio of diverse cultures and faiths, issues of social memory, and such other skills and important areas as advocacy, fundraising, appraisal, reference, archival management, Tomaro Taylor records management, collaboration, ethics, and profes- Louis de la Parte Florida sionalism . The Program Committee worked with several Mental Health Institute Research Library session proposers and chairs to reduce some 90-minute proposals to 60 minutes – and we’re especially excited to Brittany Turner present seven lightning sessions (one in each track) that are sure to engage attendees in a whirlwind of discus- Brittany Turner Consulting sions on a variety of important archival topics . Robin Chandler SAA members answered the call and they’ve delivered a University of California, Santa Cruz delightful and informative slate of engaging conference sessions . We hope you’ll join us at the lovely San Diego (Ex officio – 2013 SAA Co-Chair) Hilton Bayfront from August 6 to 11 . Even sun, sand, and surf won’t keep you from the intellectual delights that Nancy Zimmelman Lenoil our colleagues are preparing for us as we travel “Beyond California State Archives Borders” in 2012! (Ex officio – 2013 CoSA Co-Chair) — Program Committee Co-Chairs Petrina Jackson and Robert Spindler Laura Tatum (Ex officio – 2013 SAA Co-Chair) General Information

Pre-conference Programs For in-depth coverage of archival topics of special interest to you, enhance your conference experience by attending a 1- or 2-day workshop or Attention First-Timers seminar – and return to work brimming with new ideas and approaches! and New Members! To ensure interaction between the instructor(s) and participants, class size is limited . For more information about these education programs on We understand that being a new member of an organiza- Sunday, Monday, and Tuesday, see pages 10 – 13 . tion or of the profession, or attending a large conference for the first time, can be a daunting experience. That’s Registration Desk Hours why we provide a variety of services and programs that Pre-registrants may pick up their conference materials at the Pre-registration can help you survive—and thrive!—at Beyond Borders Desk in the Registration Area . Your registration packet will include a name and, well, beyond… badge, tickets to special events (if applicable), and an Onsite Program that lists times, locations, and descriptions for all sessions and events . On-site NEW! Students and New Archives registrants should register at the Registration Desk . A name badge is Professionals Roundtable required for admission to all sessions and events . Approved by the SAA Council in January 2012, SNAP exists “to Tuesday, August 7: 8:00 am – 4:00 pm advocate for students, interns, new professionals, early-career Wednesday, August 8: 8:00 am – 6:00 pm project archivists, and archivists who are still looking for their first professional jobs ”. Join SNAP for the group’s inaugural Thursday, August 9: 7:00 am – 6:00 pm meeting on Wednesday, August 8, from 5:30 to 7:30 pm, and Friday, August 10: 7:00 am – 6:00 pm then regroup at the… Saturday, August 11: 7:00 am – 1:00 pm New Member/First-Timer Beyond Borders Goes meetsmart mobile! Orientation & Forum SAA is pleased to provide conference attendees and exhibitors with Join representatives of the Membership Committee, the meetsmart mobile, designed to help you plan for and navigate Beyond Bor- Key Contact Program, and the SAA Council for a casual ders and enhance your experience in San Diego . meetsmart mobile is useful conversation about how to make the most of your time at before, during, and after the conference – and it’s easy to use! meetsmart the conference . Refreshments will be served and a cash bar mobile is Web-based, so you don’t have to download anything . On site, you’ll will be available . (Wednesday, 8:00 – 9:15 pm) have quick and easy access to valuable conference information: • Schedule of events Networking Café • A complete, searchable listing of education sessions and events Visit SAA’s Career Center in the Networking Café to learn • Event and session descriptions, topical tracks, and speaker information about current employment vacancies and opportunities for • A complete listing and description of sponsors and exhibitors, products, postgraduate study, or to consult with a career advisor . Attend and services the Mentoring Program Meet-and-Greet to meet with program • Important conference updates and messages coordinators and/or apply to be a protégé (SAA membership required) . For additional details and times, see page 7 . • Top headlines and show news announcements • Facebook and Twitter activity Navigator Program Watch the conference website for information about getting started with SAA’s Women Archivists Roundtable and Membership Com- meetsmart mobile after July 1 . mittee are pleased to sponsor the Navigator Program, which matches conference veterans with first-time attendees . The SAA Bookstore Navigator Program is an informal outreach effort that helps One-stop shopping! Sail on into the SAA Bookstore to browse and pur- newcomers make the most of their time at the Annual Meet- chase SAA’s newest titles or to chat about an idea you have for a book ing . Navigators share their experience, advise you on ses- or an article with Editor of Print and Electronic Publications Peter Wosh, sions and special events that suit your interests, and facilitate American Archivist Editor Greg Hunter, and Director of Publishing Teresa networking with other attendees . Navigators typically contact Brinati . You’ll have a chance to browse 100+ titles ranging from basic participants prior to the meeting and are encouraged to texts on archival fundamentals and best practices to more advanced answer questions by email in advance . They will also arrange readings on electronic records, program management, and the latest to meet you in person at the meeting . All Beyond Borders information technologies . attendees are welcome to request a navigator or volunteer to serve in this important role . For more information, contact Wednesday, August 8: 8:00 am – 5:00 pm navigator@archivists org. . You’ll be contacted in mid-July and Thursday, August 9: 7:00 am – 5:00 pm matched with a partner . Friday, August 10: 7:00 am – 5:00 pm The deadline to request a navigator is July 1. Saturday, August 11: 7:00 am – 9:00 am

8 REGISTER ONLINE AT www.archivists.org General Information

Join the conversation! #saa12 And if you’re a student... Beyond Borders offers lots of opportunities for you to network, exchange ideas, learn, and grow. You’re welcome at all events, but be sure to take advantage of the follow- Networking Café ing – designed with you in mind: The Networking Café brings together a variety of activities to help attendees NEW! Students and New Archives get connected and get ahead professionally . Are you curious about what Professionals Roundtable programs and events allied organizations are sponsoring? Wondering about your career options or opportunities for postgraduate study? Want to check Approved by the SAA Council in January 2012, SNAP exists your email between sessions? The Networking Café is the place to go! to “advocate for students, interns, new professionals, early- career project archivists, and archivists who are still looking Wednesday, August 8: 12:00 pm – 5:00 pm for their first professional jobs ”. Join SNAP for the group’s Thursday, August 9: 8:00 am – 5:00 pm inaugural meeting on Wednesday, August 8, from 5:30 to Friday, August 10: 8:00 am – 5:00 pm 7:30 pm . Saturday, August 11: 8:00 am – 1:00 pm Student Poster Presentations Cyber Café: Jump online between sessions! Join your student colleagues in the Expo Hall to view their Information Tables: Meet with representatives and peruse literature from poster presentations, ask questions, share your ideas, and allied organizations . network . (Thursday, August 9, 5:30 – 7:30 pm; and Friday, August 10, 11:30 am – 12:30 pm) Career Center: Hosted by SAA’s Membership Committee, the Career Center provides services and opportunities for both job seekers and employers: Alumni Mixers For Job Seekers: Enhance your conference experience with this chance to • Post your résumé for prospective employers to see at the Annual Meeting . mix and mingle informally with alumni from your education • Review job announcements and meet with prospective employers . institution . The schedule will be posted on the conference • Polish your résumé and/or consult with volunteer career advisors . website as plans are made; for a complete list of mixers, • Learn about postgraduate programs and professional development see the Onsite Program . (Friday, August 10, 7:30 – 9:00 pm) opportunities . For Employers: Student Paper Presentations • Post your position announcement . Place your announcement on file with Support your student colleagues as they discuss their work the conference Career Center and expand your potential applicant pool . at this special “Graduate Student Archivists Paper Session” • Meet job seekers and potential employees . Employers who participate (#502) on Saturday, August 11, 8:00 – 9:30 am . in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting . If you’re a job seeker, potential employer, or archival educator, please email SAA at servicecenter@archivists .org or call 866-722-7858 for information about posting your résumé or job announcement, recruiting on site, or distributing your program literature . “Office Hours” The SAA Career Center is sponsored by History Associates . Beyond Borders is a wonderful place to meet and greet – and SAA is Mentoring Program Meet-and-Greet: Are you seeking guidance on your delighted to offer representatives from our own and related organizations professional development? Do you want to share your knowledge and an opportunity to answer your questions and hear your ideas . Check the experience with a fresh young talent? Stop by the Networking Café and Onsite Program for the “Office Hours” schedule and location in the Expo learn about how SAA’s Mentoring Program can help you make the right Hall . Groups that are interested in holding office hours should contact connections . (Thursday, 9:30 – 10:00 am) René Mueller at rmueller@archivists .org by July 1, 2012 .

Speakers: Add #saa12 to your slides and encourage attendees to tweet about your session!

Posters, Posters Everywhere! Repository Tours and Open Houses Beyond Borders features three different sets of poster presentations – Your San Diego-area colleagues represent some of the most diverse and all of which are certain to be of interest to you! interesting repositories in the country – many of which are offering special behind-the-scenes access for Beyond Borders attendees on Tuesday, Au- Professionals’ Poster Presentations, which were reviewed and ac- gust 7, and Wednesday, August 8 . Please check the conference website at cepted by the 2012 Program Committee as part of the program proposal www .archivists org/conference. for more information and updates provided process, will be on display from Thursday through Saturday . Presenters by our dynamic Host Committee! are expected to be with their posters to discuss them with viewers on Thursday, August 9, from 9:30 to 10:00 am and on Friday, August 10, from Audio Recordings 3:00 to 3:30 pm . See pages 32 – 33 for a list of Professional Posters . Extend your learning even after the conference ends! Most education Research Forum Poster Presentations will be reviewed and accepted for sessions and all plenaries will be audio-recorded and available for sale presentation at the 6th Annual SAA Research Forum on Tuesday, August on CDs during and after the meeting . Or place a pre-meeting order at a 7, and will be available for viewing from Thursday through Saturday . For discounted rate . See the conference website for more information . information about submitting a poster or paper to the Research Forum, see the Call for Papers and Posters on page 48 . Child Care Please contact Allison Perrelli at Conference and Logistics Consultants Graduate Student Poster Presentations were selected by the Student (410-571-0590) to learn about child care options . Per a 1984 vote of the Program Subcommittee of the 2012 Program Committee . They will be on SAA membership, a small portion of each SAA Annual Meeting registration display in the Exhibit Hall throughout Expo Hall hours, and students are ex- is assessed to help subsidize the cost of child care at the meeting . pected to be with their posters to discuss them with attendees on Thursday, August 9, from 5:30 to 7:30 pm, and on Friday, August 10, from 11:30 am to 12:30 pm . See pages 34 – 35 for a list of Graduate Student Posters .

10 REGISTER ONLINE AT www.archivists.org SUNsational Deals!

Sail on into the SAA BOOKSTORE to browse and buy the latest titles, or to chat about an idea you have for a book or an article with Peter Wosh (Editor of Print and Electronic Publications), Greg Hunter (Editor of The Hours of Operation: American Archivist), and Teresa Brinati (Director of Publishing).

Wednesday, August 8: 8:00 am – 5:00 pm Thursday, August 9: 7:00 am – 5:00 pm Friday, August 10: 7:00 am – 5:00 pm CHECK IT OUT: Saturday, August 11: 7:00 am – 9:00 am • Books for sale onsite (quantities limited) . • More than 75 titles – from how-to manuals to writings on archives . • Discounts on most books . • First come, first served!

NEW TITLES INCLUDE: • The Lone Arranger: Succeeding in a Small Repository • New Modules Updating the Archival Fundamentals Series II: By Christina Zamon (Emerson College) º Standards for Arrangement and Description • How to Manage Processing in Archives and Special Collections By Sibyl Schaefer (Rockefeller Archive Center) By Pam Hackbart-Dean (Southern Illinois University) and Elizabeth º Processing Digital Records and Manuscripts Slomba (University of New Hampshire) By J . Gordon Daines III (Brigham Young University º Designing and Implementing Access Systems By Dan Santamaria (Princeton University) ...all at the SAA Bookstore!

WRITE AWAY! BREAKFAST

Friday, August 10, 7:00 AM – 8:00 AM You ought to write for SAA! Learn how you can contribute to the professional literature – via a book review, journal article, book proposal, newsletter article, and/or e-content . Join these editorial and publishing professionals for an informal conversation over a light continental breakfast: Print and Electronic Publications Editor Peter Wosh, American Archivist Editor Greg Hunter, Reviews Editor Amy Cooper Cary, and SAA Publishing Director Teresa Brinati .

Maximize your training budget and pack in all the education you can! Add to your conference experience by attending a full-day or two-day workshop before SUNDAY, AUGUST 5 & the meeting – and return to work with new knowledge and skills that you can MON DAY, AUGU ST 6 implement right away! Class size is limited to ensure interaction between the Archives: Principles and Practices instructor(s) and participants. For individual Pre-Conference Program fees, see San Diego Hilton Bayfront the registration form on page 46. 9:00 AM – 5:00 PM (Lunch on your own) Although they have much in common with librarians, records managers, and museum staff, archivists must use different practices to protect the Upon completion of this workshop, you’ll be able to: integrity of historical records . A strong archives MON DAY, AUGU ST 6 program puts into practice long-standing archival Describing Moving • Identify the different types of standards available for describing moving image resources in principles . What are those principles and how do NEW! Images with PBCore a variety of institutional contexts; you implement them? This workshop provides an overview of basic archival functions, including San Diego Hilton Bayfront • Recognize the value of PBCore to describe appraisal and accessioning, arrangement and 9:00 AM – 5:00 PM (Lunch on your own) multiple instantiations associated with a particular event or production; description, preservation, and reference . Are you responsible for analog and digital • Define what it means to be PBCore compliant; and In this workshop you’ll: audiovisual collections? Do you want to make • Understand how PBCore can be utilized in • Learn archives and historical records termi- your film and video collections accessible using combination with other standards . nology and get an overview of the body of established and emerging metadata standards? knowledge needed, ethical responsibilities, Are you ready to explore PBCore, the metadata Who should attend? Special collections, histori- and resources for continuing professional standard developed for the description of ana- cal society, library, IT, records management, and development; log and digital media objects? Find out how to archives managers and staff; lone arrangers; and • Learn the principles of archival organization describe moving images like these: library and information studies students . and functions: Provenance, respect de fonds, and original order; • 16-mm film collections of athletic events . What should you already know? DACS, EAD, and basic authority and cataloging concepts . • Find out about core policy statements, profes- • Videos for course-related screenings sional standards, and best practices, and and research . This course complements “Describing Archives: learn how to evaluate your current program • Oral histories on video formats . A Content Standard,” “Implementing More and determine needed improvements; • Home movies and amateur films and video . Product, Less Process,” and “Moving Images: An Introduction for Archivists ”. • Develop the knowledge base needed to make • Video collections of lectures, workshops, and choices for balancing access to and preserva- special events . Attendance is limited to 35. tion of historical records and holdings; and • Original vs . preservation copies of your materials . • Gain a greater understanding of the role of the Instructors: Andrea Leigh, Moving Image Processing archives in fulfilling the mission of the institution . Get an introduction to the alphabet soup of Unit Head, Library of Congress; and Courtney Michael, Project Manager, WGBH Educational Foundation, Media metadata standards for the discovery of moving Who should attend? Librarians, records man- Library and Archives, Brighton, Massachusetts . image materials; learn strategies for mixing agers, museum staff, and administrators who and matching standards and present case have responsibility for archival records but little CURATEcamp studies; observe as the instructors demonstrate or no archives training . NEW! PBCore’s value in describing intellectual con- SAA 2012 Attendance is limited to 35. tent, rights, authority, and technical metadata Offsite in relation to the Functional Requirements for Instructors: Pam Hackbart-Dean, Director, Special 9:00 AM – 5:00 PM (Lunch on your own) Collections Research Center, Southern Illinois University, Bibliographic Records (FRBR); and explore Carbondale; and Anne Ostendarp, Consulting and Project implementation of PBCore in conjunction with An SAA first! This workshop is an unconference- Archivist, Sunderland, Massachusetts . DACS/EAD and “More Product, Less Process” style event at which participants will engage in (MPLP) . The limits and flexibility of PBCore discussions related to data curation and digital as a preservation metadata standard will be archives . It’s an unconventional format, with discussed briefly, and you’ll be introduced to participants in charge of determining learning PBCore with hands-on exercises . objectives by choosing the topics and driving the discussion . And it’s an opportunity to brainstorm

12 REGISTER ONLINE AT www.archivists.org Pre-Conference Programs

on current topics, explore ideas in progress or tough concepts, and share best practices . This open forum allows for discussions with a diverse group of professionals in a setting in which topics develop organically throughout the day . Visit http://curatecamp .org/pages/how-it- works for more information . One of the core goals of CURATEcamp is that everyone engages in peer-to-peer learning, collaboration, and creativity to broaden the digital curation community . Most of all, you’ll be in a position to propose topics, ask questions, get answers, and make connections with your peers in a welcoming environment . There are no spec- tators at CURATEcamp . . only participants! Who should attend? Anyone who touches digital records and wants to participate and learn in this new format . Horton Grand Hotel, 311 Island Avenue, Gaslamp Quarter . (Cristela Garcia-Spitz) What should you already know? You should have a basic understanding of digital collections and data sets . and relationships of these layers, and tools and What should you already know? Participants techniques for ensuring the completeness and are expected to know basic archival practice Attendance is limited to 40. evidential value of data . We’ll apply digital fo- and have intermediate knowledge of computers Facilitators: Erin O’Meara, Archivist, Gates Archive, Se- rensics tools and methods to test data in order and digital records management . We strongly attle; Cristela Garcia-Spitz, Project Manager, University of to illustrate how and why they are used . recommend that participants complete the California, San Diego; and Aislinn Sotelo, Coordinator of “Thinking Digital” Web seminar first . Technical Services for the Mandeville Special Collections, Upon completion of this course you’ll be able to: University of California, San Diego . • Explain the roles of and relationships between This course builds on others in the Digital the main layers of technology required to read Archives Specialist (DAS) curriculum, including a string of bits off a physical storage medium “Basic Electronic Records,” “Thinking Digital,” Digital Forensics for Archivists and treat it as a file; “Accessioning and Ingest,” and “Beginner’s • Identify various forms of data that may be Guide to Metadata ”. (For more information Offsite “hidden” on the physical storage medium; about these courses, see http://www2 .archi- 9:00 AM – 5:00 PM (Lunch on your own) • Use write blockers and create disk images to vists .org/prof-education/das .) prevent accidental manipulation of volatile data; Are you starting to receive disks as parts of col- Attendance is limited to 35. • Identify and extract the data that a file system lections or have you discovered disks in boxes Instructor: Dr . Christopher (Cal) Lee, Associate Profes- uses to manage files; of paper records? Caring for the records stored sor, University of North Carolina, Chapel Hill . on removable storage media (e .g . floppy disks, • Apply digital forensics tools and methods to hard drives, thumb drives, memory sticks, CDs) collections of records; and SAA Standard: Encoded Archival requires archivists to extract whatever useful in- • Identify and compare alternative strategies for Context – Corporate Bodies, Per- formation resides on the medium while avoiding providing public access to data from disk images sons, and Families (EAC-CPF)* the accidental alteration of data or metadata . Who should attend? This course is intended In this course, you’ll learn how to apply existing for any archivist, manuscript curator, librarian, Offsite digital forensics methods and tools in order to or other professional who is responsible for 9:00 AM – 5:00 PM (Lunch on your own) recover, preserve, and ultimately provide access acquiring or transferring collections of digital To apply for a workshop registration scholarship: to born-digital records . We’ll explore the layers materials, particularly those that are received on http://www2 .archivists org/sites/all/files/EAC-. of hardware and software that allow bitstreams removable media . on digital media to be read as files, the roles ScholarshipApp .pdf .

How can EAC-CPF enhance your institution’s MONDAY, AUGUST 6 & large surveys against hard production data . This records – and how can you get started using it? TUESDAY, AUGUST 7 objects information continues into metadata standards for audio, followed by how a file is In this workshop you’ll learn how to create Here Today, NEW! built, where the metadata lives, and how it’s EAC-CPF records, with hands-on application of Hear Tomorrow: protected . As we look at born-digital audio, the elements to existing data; discuss balancing A Workshop on Archival Audio both tape based and file based, we explore existing data with additional data components as (Including a Peek at Video) self-authentication and error correction before part of an implementation strategy; and examine wrapping up with demonstrations of how these existing projects to consider how EAC-CPF may San Diego Hilton Bayfront technologies and strategies are applied to the be implemented locally, regionally, or nationally . 9:00 AM – 5:00 PM (Lunch on your own) long-term preservation of any digital object . Upon completing this workshop you’ll have: Between paper- and objects-based archival Upon completion of Day 2, you’ll be able to: • Knowledge of the structure and content of the materials and electronic records lie great • Recognize the formats that make up more EAC-CPF standard and the companion content quantities of machine-dependent audiovisual than 99% of audio collections; standard ISAAR (CPF); media . Because they face rapid obsolescence in • List key issues in video preservation (why com- • Explored the metadata scheme design, includ- formats, carriers, and playback machinery and pression is bad, why some formats are more ing elements and attributes defined to reflect polymer degradation significantly more complex stable over the long term than others, etc .); that design: than cellulose fiber, the only option for retaining XML techniques used to incorporate data • Appreciate audio-visual-specific survey tools, ° the cultural heritage captured on a/v media and what they can and won’t tell you; from allied standards is migration to digital formats . This two-day, ° Current XML techniques leveraged in progressive workshop begins with the basics • Find and use existing metadata standards for a/v; the standard of assessment, identification, and selection • Created EAC-CPF record content from existing of preservation formats and then moves into • Get a look into audio files (knowledge exten- data structures, such as the Library of Con- esoteric formats, born-digital, survey tools, and sible to any digital object); and gress Name Authority File, United List of Artists digital collections management issues . • Relate how survey, metadata, file structure, Names, biographical resources, and other error correction, and authentication tools work related sources; and Day 1, Identification and Introduction to Sound: at the file level and how that’s applicable to Learn about the formats that make up the vast • Exposure to EAC-CPF projects underway in the digital repositories . majority of audio collections in archives, cover- United States and internationally . Who should attend? Archivists who find large ing in detail grooved media (cylinders and ana- and small quantities of audiovisual materials in Who should attend? Practicing archivists who log discs), magnetic media (audiocassettes and their collections . are interested in the development and design of reel-to-reel tape), and optical discs (CDs) . Learn the EAC-CPF standard, who want to learn more about the 7-point visual inspection process as What should you already know? No prior about this standard, and who want to consider described in ISO18933, discuss the process experience required for Day 1 . Day 2 is a Tools how it could be implemented in their reposito- of choosing a preservation storage format, and and Services workshop that builds on Day 1 ries or consortia . do an exercise using actual audio objects – for and is appropriate for archivists with prior expe- What should you already know? Background both identification and “scary stuff ”. A primer on rience who want to learn more . analog sound and digitization of sound is our knowledge of other encoding standards, such as Attendance is limited to 35. MARC21 or HTML, will ensure that you have a bridge from the past to the future . successful learning experience . Instructor: George Blood, Owner, George Blood Audio, Upon completion of Day 1, you’ll be able to: L .P ., Philadelphia . Attendance is limited to 35. • Identify more than 80% of a/v media encoun- tered in archives; and Fundamentals of Encoded Instructor: Katherine M . Wisser, PhD, Assistant Profes- NEW! sor, Simmons College, Boston, and chair of SAA’s Techni- • Recognize the basics of sound – how it’s cap- Archival Description and cal Subcommittee on EAC-CPF . tured on legacy media, how it’s captured in the digital domain, and how sound is the same as XSLT Stylesheets * EAC-CPF was released in 2010 and adopted and different from other digital preservation files . Offsite as a standard by the Society of American Archi- Day 2, Advanced Topics in Sound Preservation, 9:00 AM – 5:00 PM (Lunch on your own) vists in 2011 . starts with a brief review of Day 1 followed by an exploration of less-common audio media, Get hands-on experience applying EAD to your such as wires, embossed discs, and proprietary finding aids and making them Web-ready with XSL formats . A special section on video includes a stylesheets . Learn how to create your own online primer on video digitization and the perils of documents and understand what’s going on “un- compression (based on a Library of Con- der the hood” with content systems like ArchonTM gress whitepaper for an interim-master digital and the Archivists’ ToolkitTM and their outputs . preservation format for video) . In the afternoon Upon completing this workshop, you’ll be able to: we’ll explore survey tools for what they can and • Recognize the components of the eXtensible can’t tell you, including a study comparing three Markup Language (XML) technical standard;

14 REGISTER ONLINE AT www.archivists.org Pre-Conference Programs

• Apply the key elements of EAD, encoding a Records,” “Advanced Appraisal for Archivists,” finding aid using XML editing software; and and “Managing Electronic Records in Archives • Grasp the fundamentals of the eXtensible and Special Collections” courses . Developing Specifications and Stylesheet (XSLT) programming language Attendance is limited to 30. RFPs for Recordkeeping Systems sufficiently to modify existing stylesheets or create a basic one from scratch to generate a Instructors: Kelly Eubank, Electronic Records Branch San Diego Hilton Bayfront Web-ready EAD document . Manager, North Carolina Department of Cultural Re- 9:00 AM – 5:00 PM (Lunch on your own) sources, Raleigh; and Lynda Schmitz Fuhrig, Electronic Who should attend? Archivists who want Records Archivist, and Jennifer Wright, Assistant Archivist, The development of a fully functional digital hands-on experience with EAD and XSLT to Smithsonian Institution Archives . archives requires an integrated recordkeeping expand their skills or use EAD in their repository, system that identifies, describes, schedules, and and system administrators and others who must Utilizing Focus Groups to destroys or retains your organization’s born-digital implement new or update existing systems . NEW! Gain User Feedback records . Successful recordkeeping systems What should you already know? Background reflect business processes and applicable federal knowledge of other encoding standards, such as San Diego Hilton Bayfront and state statutes while identifying records MARC21 or HTML, will ensure that you have a 9:00 AM – 5:00 PM (Lunch on your own) with permanent value to be archived . The ideal successful learning experience . Would you like to implement a new method recordkeeping system interfaces with a digital repository used to curate electronic records Attendance is limited to 25. to gather feedback from your users? In this workshop we’ll introduce you to focus groups and and support a wide range of archival processes, Instructors: Michael J . Fox, retired Chief Operating help you to start developing a plan for conducting including preservation and access . Before pur- Officer, Minnesota Historical Society, St Paul; and Kris a focus group of users on any issue of interest to chasing or building a recordkeeping system, you Kiesling, Director, Archives and Special Collections, need a clear list of systems requirements specific University of Minnesota, Minneapolis . you and your institution . You’ll learn how to observe a live focus group and you’ll participate in a to your organization . From these specifications, mock focus group . After attending this workshop, you can build a good Request for Proposal (RFP), TUESDAY, AUGUST 7 you’ll be prepared to implement a focus group select a system or vendor, and successfully Web Archiving: in your institution as a way to gather valuable implement your recordkeeping system . NEW! Selection, Capture, feedback from your users . Upon completion of this course you’ll be able to: Preservation, and Marketing Upon completion of this workshop you’ll be able to: • Identify and define systems requirements for • Describe the basics of focus groups and how the an electronic recordkeeping system and/or Offsite method has been applied in archival contexts; digital repository; 9:00 AM – 5:00 PM (Lunch on your own) • Identify situations at your workplace that would • Develop and distribute a Request for Informa- Get an introduction to methodologies and tools benefit from focus groups; tion (RFI), RFP, or RFQ (Request for Quotation); used in archiving websites and social media! • List strengths and weaknesses of the method; • Evaluate and select a recordkeeping system; and Topics include appraising, selecting websites • Name the 11 focus group exercises; pertinent to your collection policy, evaluating • Plan a question guide; • Implement the system . in-house technology versus hosted-solution • Experiment with conducting a focus group; This course complements other Digital Archives tools to curate and capture websites, scoping Specialist (DAS) courses, such as “Thinking Digi- • State the do’s and don’ts of conducting a your project to benefit your organization, manag- tal,” “Digital Curation: Creating an Environment for focus group; and ing the tools to fine-tune your curation, and Success,” “Digital Archives and Libraries,” “Archival marketing your collection . Hands-on archiving • Develop a draft plan for designing and imple- Content Management Systems,” and “Digital activities are a part of this practical workshop . menting a focus group . Curation Planning and Sustainable Futures ”. Who should attend? Archives professionals who Upon completion of this workshop you’ll be able to: Who should attend? Archivists, records are interested in gaining feedback from users managers, IT professionals and administrators • Grasp and evaluate the complexities of via focus groups . This includes (but isn’t limited Web crawling; who need to define systems requirements for an to) managers, reference archivists, and outreach electronic recordkeeping system and/or digital • Craft a curated Web crawl; and archivists in large and small institutions . repository and then develop a RFI, RFP, or RFQ . • Determine whether an in-house or hosted so- What should you already know? No previous lution is doable under certain circumstances . What should you already know? Participants knowledge or experience needed . Who should attend? Archives practitioners who must have a working knowledge of archival and want to learn more about archiving websites . Attendance is limited to 36. records management processes . Knowledge of digital archives and libraries is helpful, but What should you already know? You should Instructors: Dr . Amber Cushing, Instructor, University of North Carolina, Chapel Hill; and Adam M . Kriesberg, not required . have familiarity with websites, social media, and Doctoral Student, University of Michigan . archival concepts . Attendance is limited to 40. This workshop builds on SAA’s “Basic Electronic Instructor: Cynthia A Ghering, Director, Michigan State University Archives .

Schedule Day-By-Day of Events

Plan your conference attendance using this comprehensive listing of Sunday, August 5 meetings, forums, education sessions, social events, and more! For registration fees, see pages 45 – 46. 9:00 AM – 5:00 PM Preconference Programs: For the most complete and up-to-date information, refer to the “Confer- See descriptions on pages 10 – 13 ence Schedule” on the conference website at www.archivists.org. for the following workshops: • Archives: Principles and Practices (Day 1 of 2)

Wednesday, August 8 Mon day, August 6 • Utilizing Focus Groups to Gain User Feedback 8:00 AM – 5:00 PM • Developing Specifications and RFPs for Re- 8:00 AM – 6:00 PM cordkeeping Systems [DAS] SAA Council Registration Desk Open • Here Today, Hear Tomorrow: A Workshop on Ar- 9:00 AM – 5:00 PM chival Audio (and a Peek at Video) (Day 2 of 2) 8:00 AM – 5:00 PM Preconference Programs: See descrip- • Fundamentals of Encoded Archival Description Bookstore Open tions on pages 10 – 13 for the following and XSLT Stylesheets (Day 2 of 2) 8:00 AM – 5:00 PM workshops: 2012 Research Forum: • Describing Moving Images with PBCore “Foundations and Innovations” Board, Committee, Task Force, and • CURATEcamp SAA 2012 Participants’ enthusiastic response to the past Working Group Meetings See the boxed schedule on page 15 for a • Digital Forensics for Archivists [DAS] five Research Forums confirms that the full spectrum of research activities—from “pure” complete listing of board, committee, task force, • SAA Standard: Encoded Archival Context – research to applied research to innovative and working group meetings . Corporate Bodies, Persons, and Families (EAC-CPF) practice—is of interest and value to the archives • Here Today, Hear Tomorrow: A Workshop on Ar- community . If you’re engaged in research… 8:30 AM – 12:30 PM chival Audio (and a Peek at Video) (Day 1 of 2) seeking to identify research-based solutions Academy of Certified Archivists • Fundamentals of Encoded Archival Description for your institution…willing to participate in Certification Examination and XSLT Stylesheets (Day 1 of 2) the research cycle by serving as a beta site for • Archives: Principles and Practices (Day 2 of 2) research trials… or simply interested in what’s Archivists of Religious Collections happening in research and innovation…then join Section Service Project Tuesday, August 7 us for the 6th Annual SAA Research Forum! See Instead of a reception, this year ARCS organized the Call for Participants / Call for Presentations a service project for its members at the San 8:00 AM – 4:00 PM on page 48 . Free to conference registrants; $50 Diego Food Bank . Because of limited space, Registration Desk Open / $25 (students) for those not registered for volunteer slots are initially open to Section Beyond Borders (badge required for admission) . members only . Cost is $15 to cover transporta- 9:00 AM – 6:00 PM See Registration Form on page 45 . tion fees; any leftover funds will be donated to the food bank . For details and to sign up, con- Board, Committee, Task Force, and Repository Tours and Open Houses, tact Vice Chair Colleen McFarland (ColleenM[at] Working Group Meetings On-Your-Own Explorations MennoniteUSA .org) . See the boxed schedule on page 15 for a Your San Diego-area colleagues represent some complete listing of board, committee, task force, of the most diverse and interesting repositories in and working group meetings . the country – many of which are offering special 9:00 AM – 5:00 PM behind-the-scenes access for Beyond Borders Repository Tours and Open Houses, 9:00 AM – 5:00 PM attendees on Tuesday, August 7, and Wednesday, On-Your-Own Explorations August 8 . Please check the conference website Your San Diego-area colleagues represent some Preconference Programs: at www .archivists .org/conference for more infor- of the most popular and important repositories in See descriptions on pages 10 – 13 mation and updates provided by our dynamic the country – many of which are offering special for the following workshops: Host Committee! (And be sure to check out the behind-the-scenes access for Beyond Borders • Web Archiving: Selection, Capture, Preserva- Host Committee’s blog, linked under “Concierge” tion, and Marketing attendees on Tuesday, August 7, and Wednesday, at www .archivists .org/conference .) August 8 . Please check the conference website

16 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Wednesday, August 8

at www .archivists .org/conference for more infor- born-digital records, a film documentary on the International Archival Affairs mation and updates provided by our dynamic career of Senator Pete Domenici, and the busi- In keeping with the conference theme of Schedule Host Committee! (And be sure to check out the ness meeting . “Beyond Borders,” we welcome anyone visiting Host Committee blog, linked under “Concierge” at us from overseas and any archivist interested in of Events www .archivists .org/conference .) 1:00 PM – 3:00 PM international projects . Especially welcome are first-time attendees . We’ll invite updates from Congressional Papers Roundtable Architectural Records attendees, with the overall aim of fostering col- The Congressional Papers Roundtable will meet The Architectural Records Roundtable provides laboration and networking among members of from 9:00 am to 5:00 pm (location to be an- a forum for discussion of issues related to our international profession . nounced) . Program sessions include how case access and management of architectural files demonstrate advocacy in diverse communi- records and related fields . We will have some Labor Archives ties utilizing technology, processing born-digital roundtable business to conduct; then we will The Labor Archives Roundtable will meet to dis- records, a film documentary on the career of hear about some recent outreach, processing, cuss roundtable business, elect a new co-chair, Senator Pete Domenici, and the business meeting . and digitization projects . Please come and join and catch up on goings-on in the labor archives the conversation! community . Guest speaker TBA . 9:00 AM – 4:00 PM Academy of Certified Archivists Board of Directors Board, Committee, Task Force, 10:30 AM – 11:30 AM and Working Group Meetings SAA Leadership Orientation and Forum Gain an understanding of your roles and responsibilities as the leader of a section, roundtable, board, committee, task force, or working group – Tuesday, August 7 and enhance your effectiveness! Attendance by all 9:00 AM – 1:00 PM Standards Committee SAA component leaders is strongly encouraged . 10:00 AM – 1:00 PM Diversity Committee NOON – 5:00 PM 1:00 PM – 5:00 PM Committee on Ethics and Professional Conduct Networking Café Open 2:00 PM – 5:00 PM Membership Committee SAA / Regional Archival NEW! Organizations Summit 3:00 PM – 5:00 PM Finance Committee SAA and the Society of California Archivists (the “local” regional) host a summit of regional Wednesday, August 8 and state archival organizations for a simple purpose: To discuss issues of common concern . 8:00 AM – 1:00 PM Committee on Education 8:00 AM – NOON Publications Board 1:00 PM – 5:00 PM Business Archives Section Colloquium 8:30 AM – 12:30 PM Joint Meeting: TS-EAD / TS-EAC-CPF / SDT-DRT Join the Business Archives Section for in-depth 9:00 AM – NOON TS-DACS presentations and discussion of topics pertinent Cultural Property Working Group to business archivists . You need not be a Intellectual Property Working Group business archivist to attend . For more details, SAA / ALA / AAM Joint Committee (CALM) see the Section’s microsite on the SAA website, http://www2 .archivists .org/ . 9:00 AM – 10:00 AM 2012 Program Committee

Roundtable Meetings 10:30 AM – 11:30 AM SAA Leadership Orientation and Forum Each of SAA’s 31 Roundtables meets at Beyond Borders to conduct business and share 11:30 AM – 1:00 PM Annual Meeting Task Force information. Roundtable meetings are open to 1:00 PM – 5:00 PM The American Archivist Editorial Board both SAA members and nonmembers. 1:00 PM – 3:00 PM Government Affairs Working Group 9:00 AM – 5:00 PM 3:00 PM – 5:00 PM Awards Committee Congressional Papers The Congressional Papers Roundtable will meet 3:00 PM – 4:00 PM 2013 Program Committee (at a location to be announced) from 9:00 am to 5:00 pm . Program sessions include how 7:00 PM – 8:00 PM Key Contacts Subcommittee case files demonstrate advocacy in diverse communities utilizing technology, processing

Local Government Records sionals to attend its annual meeting to explore of the Presidential Memorandum on Managing Please join us to discuss topics of interest to historical themes that are relevant for contem- Government Records (at the Section meeting on local government records . We will have liaison porary archivists . Friday, August 10, 1:00 pm – 3:00 pm) . reports, the unveiling of our new directory, and Archives Management Forum: Science, Technology, and Healthcare a featured speaker . Please check the Round- Joint Session of the Archives Management table’s website for more details . Join us if you have holdings pertaining to natural and Lone Arrangers Roundtables or physical sciences, technology, health care, or Metadata and Digital Object All who are interested in the management of medical history . This year’s program explores MDOR promotes discussion, education, collabo- archives are invited to attend a special meeting common issues with projects in these areas ration, and innovation in standards, digitization, sponsored by the Archives Management and and provides opportunities to network with digital archival objects, and the metadata that Lone Arrangers roundtables . This extended ses- colleagues from similar institutions . Learn more enables their access, management, and pression will include two presentations about related about the program on our website: http:// ervation . Join us to learn about archives and topics . More information about this program www2 archivists. org/groups/science-technolo. - social networks, trends and challenges in digital can be found at http://www2 archivists. .org/ gy-and-healthcare-roundtable . object storage infrastructure, and digital image groups/lone-arrangers-roundtable and http:// Visual Materials Cataloging and Access metadata standards and workflow application . www2 .archivists org/groups/archives-manage. - ment-roundtable . This roundtable supports informal discussion Military Archives of issues we encounter while working with our NEW! Archivists and Archives of Color Attend our historic first meeting! visual and audio-visual archives and collections . What can we do for you? Most archives have Join us for the AAC business meeting to discuss Past topics have included copyright issues, visual soldiers’ letters, diaries, and more – with all of roundtable activities, hear reports from the literacy, cataloging software options, and different their associated issues . Join us to exchange membership, meet the Pinkett and Mosaic cataloging standards . It’s a great opportunity to expertise and solutions . Amy Mondt will also scholarship winners, and elect the 2013-2014 pose questions, share experiences, and network . speak on “Military Reference Services ”. Please Steering Committee . We will also host a panel see the MART website (http://www2 .archivists . presentation of “Building Collections Through 5:30 PM – 7:30 PM org/groups/military-archives-roundtable) for a Collaboration: A Collaborative Archive from the African Diaspora ”. Archives Management detailed agenda . Our annual business meeting will be held fol- TM TM Research Libraries Archivists’ Toolkit / Archon lowing the conclusion of the Archives Manage- The Research Libraries Roundtable will explore Join a discussion of the future of ArchivesSpace ment Forum (see Wednesday, 3:15 – 5:15 pm) . the increasing centrality of archives and special with project staff, developers, and colleagues . The Roundtable welcomes all archivists with an collections to the mission of research libraries . A This session will encourage potential users of interest in how to manage archives . panel featuring lightning talks by representatives ArchivesSpace to share ideas, questions, and concerns about the development of a new Encoded Archival Description from a variety of institutions will discuss their The EAD Roundtable meeting focuses on new or evolving experiences in the changing archival information system to succeed the Archivists’ ToolkitTM and ArchonTM . updates on the EAD revision process from SAA’s environment, offering insights and models for Technical Subcommittee on EAD, featuring pre- getting integrated into the flow . Human Rights Archives / sentations from members of both TS-EAD and the Women Archivists Women’s Collections SAA Schema Development and Review Team . The roundtables will host a joint meeting featur- Join us for “Grandmothers, Politics, and WAR: Joint Meeting: Issues and Advocacy / The Past, Present and Future of the Roundtable, ing the “lightning talk” format . All are welcome to join the discussion and present information Latin American and Caribbean Cultural Its Role and Its Members ”. A brief business Heritage Archives meeting will follow the program and discussion . about archival collections dealing with women and/or human rights . A guest speaker will de- The Issues and Advocacy and Latin American liver a presentation regarding the intersections and Caribbean Cultural Heritage Archives round- 3:15 PM – 5:15 PM in the missions of the two roundtables . tables will hold a joint meeting to consider pos- Archival Educators sible actions and shared goals . We will discuss Performing Arts Join us for the Archival Educators Roundtable’s outcomes of this year’s projects and decide on annual business meeting to discuss activities, Dean Jeffrey, archivist at the American Dance new ventures, and we’ll hear about an NHPRC- initiatives, and concerns and issues related to Festival, will discuss the Dance Heritage Coalition funded grant focused on effective advocacy . archival education . The meeting also includes a Fellowship Program in Preservation and Access . Linda Mehr, director of the Margaret Herrick Lesbian and Gay Archives panel presentation on recruiting and integrating Catch up on LAGAR activities, visit with col- adjunct instructors for face-to-face, blended, and Library at the Academy of Motion Picture Arts and Sciences, will discuss the Academy’s holdings . leagues, and elect a male-identified co-chair . online programs . Full- and part-time faculty, ad- We plan to have a featured speaker from the juncts, doctoral students, and everyone interested Records Management LGBTQIA community . LGBTQIA archivists and in archival education are encouraged to attend . The Records Management Roundtable wel- those interested in LGBTQIA archives are wel- Archival History comes anyone with an interest in records man- come to attend . agement to its business meeting . Lisa Schmidt Understanding the history of archival concepts, Lone Arrangers practices, and issues is part of being a “Com- of Michigan State University will discuss “Spartan Archive: An Electronic Records Archive The annual business meeting will be held fol- plete Archivist ”. The Archival History Roundtable lowing the conclusion of the Archives Manage- invites archivists and other information profes- at MSU ”. The RMRT will also co-sponsor, with the Government Records Section, discussion ment Forum (see Wednesday, 3:15 – 5:15 pm) .

18 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Wednesday, August 8 – Thursday, August 9

The Roundtable welcomes archivists working members and our presenters . New and not-so- 8:00 AM – 9:30 AM alone or in small repositories with limited re- new archivists are welcome to attend! Plenary Session I sources . Join us for a lively discussion of current SAA President Gregor Trinkaus-Randall welcomes roundtable initiatives . Following the meeting 8:00 PM – 9:15 PM attendees and a very special keynote speaker . In you are welcome to join us for dinner! New Member/First-Timer Orientation addition, new SAA Fellows are celebrated . Native American Archives and Forum Join us to discuss recent activities, initiatives, and Begin your conference experience on Wednes- 9:30 AM – 12:30 PM issues concerning indigenous archives, ways of day evening by joining representatives of the Academy of Certified Archivists Item- knowing, and cultural heritage . The meeting will Membership Committee, the Key Contact Writing Workshop include presentations by participants from the Program, and the SAA Council for a casual Archives Education Research Institute regarding conversation about how to make the most of 9:30 AM – 10:00 AM diverse curriculum initiatives . In addition, local your time at the meeting . Refreshments will be Mentoring Program Meet-and-Greet indigenous repositories will highlight the breadth served and a cash bar will be available . and scope of their collections . Professional Poster Presentations Thursday, August 9 Although the Professional Posters will be on Privacy and Confidentiality display throughout the conference, take this After the Roundtable business meeting, we will 7:00 AM – 6:00 PM opportunity to have an informal, one-on-one host “Reconciling Access and Privacy: Opening conversation with one or more of the presenters . Archives of the Recent Past ”. Laura Clark Brown, Registration Desk Open See pages 32 – 33 for a listing of the Profes- Dan Golodner, Nancy Kaiser, Aprille Cooke 7:00 AM – 5:00 PM sional Poster presentations . McKay, and Kelly Wooten will lead a lively discussion challenging archivists to share ethical Bookstore Open 10:00 AM – 11:30 AM responsibilities for modern personal papers with researchers and donors . 8:00 AM – 5:00 PM 101 Bitstreams Beyond Borders: Networking Café Open The Value of Digital Forensics Public Library Archives and to Archivists Special Collections Digital forensics offers methods, tools, and prin- Please join us for the annual Public Library ciples for archivists’ use in extracting, managing, Archives and Special Collections Roundtable meeting! In addition to annual committee reports and new business, speakers will give a short Pecha Kucha-style presentation on public library archives projects, new collections, and Simply the Best! repository news or highlights . Recorded Sound The Recorded Sound Roundtable is open to those interested in the preservation and man- SAA has a long and proud history of celebrating the accomplishments of members agement of audio collections . The roundtable and friends of the archives profession . The awards program helps us learn about serves as a forum for discussing archival issues innovative projects and publications, applaud young members of the profession related to management, preservation, and use receiving their first honors, and acknowledge the many contributions of new SAA Fel- of audio resources in archives and other cultural lows . The chances are good that someone you know is among those being recognized . Please show your support! heritage repositories . Security Because SAA now has 21 award and scholarship opportunities, recognitions will be made at special events throughout the meeting: How do archivists balance protecting collections while at the same time providing access? Presenters share their experiences providing Thursday, August 9 unimpeded access to collections, while adhering 8:00 AM – 9:30 AM New Fellows (During Plenary I) to legal restrictions, conducting security policy reviews, and implementing theft prevention mea- 7:30 PM – 9:30 PM Student Awards/Scholarships sures . We will also update members on the adop- (During the All-Attendee Reception) tion of the proposed RBMS Security Guidelines . Friday, August 10 Students and New NEW! Archives Professionals 4:30 PM – 5:30 PM Diversity, J . Franklin Jameson Archival Advocacy, After a brief introduction from our chair, SNAP’s and Council Exemplary Service Awards (During Plenary II) meeting will include a presentation by the Academy of Certified Archivists, a presentation on 5:45 PM – 7:15 PM All other awards (and there are lots!) will be job search strategies, short presentations by rep- presented at the Awards Ceremony resentatives from SAA sections and roundtables, and an open networking period with fellow SNAP

and providing access to electronic records and discuss the methodologies, challenges, and Luis Francisco-Revilla associated contextual information . This session benefits of implementing the processing-by- The University of Texas at Austin addresses immediate, practical implications digitization approach through case studies of Building Natural User Interfaces for Archival Processing of digital forensics for archivists . Panelists image and audiovisual collections . April Norris, MSIS, Commentator representing three countries, four institutions, Sarah M. Dorpinghaus, Chair The University of Texas at Austin Process and Outcome: A Case for and four disciplinary backgrounds (computer University of Kentucky science, English literature, archival science, and Interdisciplinary Collaboration zoology) share their perspectives on why digital Amanda T. Ross Connecting to Collections: forensics is important, how it can be applied, Richard Nixon Presidential Library and Museum 106 Improving Collections Care and what major issues remain to be resolved . Benn Joseph Through Statewide Collaboration Christopher A. (Cal) Lee, PhD, Chair Northwestern University During the IMLS Connecting to Collections University of North Carolina, Chapel Hill Heather Gilbert, Moderator initiative, state partners developed collections Matt Kirshenbaum College of Charleston, Lowcountry Digital Library inventories and statewide needs assessments, University of Maryland worked on disaster preparedness and preserva- Commemorating the Civil War: tion plans, and developed resources for the 104 Transforming the Historical Kam Woods public, elected officials, and oversight groups . Record Through Digitization University of North Carolina, Chapel Hill The IMLS-funded “Connecting to Collections: This session showcases three large-scale digitiza- Courtney C. Mumma, MAS, MLIS Continuing Conversations Exchanges” project tion programs at three state archives (Tennessee, Artefactual Systems, Inc . is sharing these and other stories to improve Virginia, and Michigan) designed to commemo- collections care across state and institutional Jeremy Leighton John rate the sesquicentennial of the Civil War . Each boundaries . Come learn what has worked! British Library, Department of Digital Scholarship state program champions innovations and moves beyond traditional borders in different ways . Laura K. Saegert, Chair Archiving Mujeres: Panelists discuss how they have engaged a wider Texas State Library and Archives Commission 102 Un Movimiento Toward Greater audience to participate in the commemoration . Communication, Court Records, and Organized Indiscriminate and Inclusive Chaos: The State of Texas’ Preservation Initiatives Recordkeeping Practices Within Jami C. Awalt, Chair Information Repositories Tennessee State Library and Archives Gregor Trinkaus-Randall, CA The “Beyond Borders” theme asks us to ques- Looking Back: The Civil War in Tennessee Massachusetts Board of Library Commissioners tion the parameters by which archivists have Herding Cats: Collaborating with Multiple Organiza- Laura Drake Davis tions in Preservation and Disaster Preparedness functioned historically . This panel educates ar- The Library of Virginia chivists about the need for holdings that reflect Seeing Beyond Borders: Collaboration in Virginia’s Julie Page the diverse experiences of Latinas whose stories Civil War 150 Legacy Project California Preservation Program have remained buried within archival efforts that Protecting Cultural Collections: C3 Tools and Training Renee M. Savits have taken place both within and without their The Library of Virginia From Hidden Collection to already underrepresented communities . The Civil War 150 Legacy Project: Overview of Document 107 International Incident: The John panelists present current initiatives that advo- Digitization and Access Cutler Papers and the Guatemala cate for more inclusive and community-oriented Jill Arnold Syphilis Experiments approaches to archiving . State Archives of Michigan When Susan Reverby uncovered the records of Lizette Guerra, Chair Build It and They Will Come: Creating Space for the 1946-1948 Guatemalan syphilis experi- University of California, Los Angeles, Chicano Studies Public Participation ments in the John Cutler Papers, the result was Research Center an international incident, a Presidential apology, Gwynn Thayer, Commentator and an investigation by the Presidential Com- Martha Cotera Tennessee State Library and Archives Information Systems Development mission for the Study of Bioethical Issues . A Meeting of the Minds: Hear from the archivists who were on the front Maria Cotera 105 HCI and the Re-engineering line . This session explores the ethical issues University of Michigan, of Archival Processing surrounding this case study and the issues that Department of Women’s Studies The presenters report on a project (Augmented archivists face daily with collections through Choose Your Own Arrangement: Processing Table) that pioneers the use of multi- accessioning, processing, description, publica- 103 Using Large-scale Digitization touch tabletop technology as a tool for teaching tion of online finding aids, collection digitization, Efforts to Process Image and archival processing . Included is an introduction and access to collections containing private and Audiovisual Collections to the design and use of multi-touch technology, highly sensitive information . an overview of the findings with regard to the Image and audiovisual collections attract a Joan Echtenkamp Klein, Chair effectiveness and usability of APT, and a discus- wide variety of users with diverse interests . How University of Virginia, Health Sciences Library do archivists choose one manner of arrange- sion of the nature and value of interdisciplinary ment to meet these varied research needs? collaboration between researchers in Archival Marianne Kasica University of Pittsburgh, Archives Service Center Three archivists who have experimented with Science and Human Computer Interaction . Uncovering the John Cutler Papers and the Guate- de-emphasizing physical arrangement from Ciaran B. Trace, PhD, Chair mala Syphilis Experiments the processing workflow and a digital librarian The University of Texas at Austin who has been tasked with creating Web-based An APT Technology: Results and Outcomes from the collection interfaces for digital archival materials Augmented Processing Table Project

20 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Thursday, August 9

Robert Richards meaning of preservation today, the challenges of Jessie Carney Smith National Archives and Records Administration providing a preservation-worthy environment for Fisk University, Franklin Library at Atlanta hybrid and electronic collections, and partner- Public Access and Hidden Government Records: The Kelvin White ships being created on this frontier . Records of the Public Health Service Syphilis Experi- University of Oklahoma, School of Library and Infor- ments in Guatemala, 1946-1948 Shannon Zachary, Chair and Commentator mation Studies Paul A. Lombardo University of Michigan Library, Preservation CONTENTdm Users Group and Conservation Georgia State University, College of Law Brown Bag Lunch What Did Dr . Cutler Know, and When Did He Know It? Jennifer Hain Teper Users of CONTENTdm are invited to get University of Illinois, Urbana-Champaign, University together for a brownbag conversation . Please “Let a Record Be Kept Among Libraries, Preservation and Conservation 108 You”: Archival Theory and bring questions, tricks or tips, or new tech- Religious Thought Samuel Alan Meister, MLIS niques that you would like to share for this Religious and archival thought have long been University of Montana, Missoula, Mansfield Library open discussion . OCLC staff will be present to intertwined, influencing each other in surprising Kari R. Smith facilitate and field questions . and unexpected ways . Panelists discuss points Massachussets Institute of Technology Library, Insti- EAD Consortia Brown Bag Lunch tute Archives and Special Collections of confluence and divergence in the streams EAD consortia and regional/statewide aggrega- of archival and religious thought, including tors of archival resources share broad interests conceptions of records and texts, the reconcili- 11:30 AM – 1:30 PM in the ongoing exchange of information about ation of canon with evolving interpretations, Lunch on Your Own each others’ projects and programs . Why rein- the significance ascribed to names in religious vent the wheel? Come join us for an informal practice and the archival enterprise, the impact NOON – 1:15 PM brown bag meeting to share information and of developing religious practices on the profes- news . Anyone interested is welcome to attend! sionalization of archives, and the moral agency Academy of Certified Archivists Business of records . Meeting and Luncheon Progressive Archivists Caucus Brown Hillel Arnold, Chair Forum: SAA Standards Portal Bag Lunch New York University SAA launched its new Standards Portal (www2 . State Historical Records Advisory Boards J. Gordon Daines, III archivists .org/standards) in 2011 . Please at- (SHRAB) Brown Bag Lunch Brigham Young University tend this open discussion to learn more about the portal, contribute to its development, and 1:30 PM – 3:00 PM John W. Chapman, MLIS share your opinions and suggestions . OCLC Taking Stock and Making Hay: Forum: Annual Meeting Task Force 201 Archival Collections Assessment Tamar Zeffren in Action The American Jewish Joint Distribution Committee Task Force members will share results of their research so far, followed by an open group Collections assessment can facilitate planning Listening In to discussion of the Annual Meeting . Topics posted for inventory control and for setting priorities for 109 Conversations Across Borders on the AMTF website (http://www2 archivists. . description, processing, preservation, and man- Borders take many forms: physical, intel- org/groups/annual-meeting-task-force) will be aging born-digital records . The OCLC Research lectual, cultural, philosophical, etc . This lightning discussed “World Café” style in small groups . report, Taking Stock and Making Hay: Archival session provides an opportunity for SAA mem- Tell us what you think! Collections Assessment (2011), defines as- bers and attendees who have used the Protocols sessment components and identifies adaptable for Native American Archival Materials to enrich Forum: African Americans and the Ar- methodologies . Come see how colleagues have the dialog around the Protocols with their own chival Profession: Evolving Perceptions realized the power of collections assessment grassroots case studies . At the 2011 meeting of of Diversity and learn how you can put collections as- SAA’s Native American Archives Roundtable, 15 In keeping with the “Beyond Borders” theme, sessment to work to help set priorities for your participants indicated that they were interested in panelists address the challenges faced by those institution according to your needs . committed to incorporating underrepresented sharing their own case studies with the archival Merrilee Proffitt, Chair groups into various aspects of the archival community . This session allows these individuals OCLC Research and others to share their experiences . profession, especially recruitment, education, employment, and practice . In recent years, Jennifer R. Waxman Allison Krebs, MLIS, Chair several limitations of describing an archive as New York University University of Washington “diverse” have been uncovered, and the defini- Climb Every Mountain, Open Every Box: Condition Surveys and Strategic Preservation Planning Partnerships, New and Old: tion of diversity has expanded to explore issues 110 Preservation in the 21st Century of plurality, representation, and multiculturalism . Lisa Calahan University of Chicago, Black Metropolis Research As lines between the archivist and technologist Panelists share their opinions on areas in which opportunities for growth still exist and issues Consortium continue to break down, the need to explore The Little Survey That Could: A Consortial Model for that remain unaddressed . boundaries among the archivist, preservation Subject-Based Assessment specialist, and technologist becomes more Julieanna Richardson, Chair Benjamin Goldman explicit . In what capacity are old partnerships The HistoryMakers The Pennsylvania State University changing and new ones being built to manage Randall Burkett While the Sun Shines: Assessing Born-Digital Hold- preservation of digitally converted and born- Emory University, African American Collections ings Before It’s Too Late digital collections? Participants comment on the

Martha O’Hara Conway Natalie M. Milbrodt Abby R. Adams University of Michigan, Special Collections Library Queens College, The City University of New York and University of Georgia, Richard B . Russell Library for Assessment as Assignment: What We Learn When Queens Library Political Research and Studies Students Get Their Hands on Our Stuff The Trouble With ERecords: Providing Online Access Jamie Seemiller to Gubernatorial Records Hybrids and Legacies: Denver Public Library, 202 Challenges of Finding Aids Western History/Genealogy Department Jennifer Huebscher Minnesota Historical Society in the Digital Age New Ways of Seeing: No Time to Waste: Moving the Pawlenty Digital Re- As technology plays a larger role in archives, 204 Successful Advocacy, Outreach, cords from Appraisal to MPLP Online Access archivists are reaching beyond their traditional and Diversity Strategies in Academic borders to meet the challenges of the digital Special Collections and Archives 206 The Thin Line Between Supply age . The proliferation of electronic records along Presented are three separate strategies for and Demand: The Pesky Business of Archival Education with tightened budgets has made efficient find- successful advocacy, outreach, collaboration, ing aid creation and publication a challenge . and diversity within academic special collec- This public forum addresses one of the most Panelists address several of those challenges, tions and archives . The panelists discuss the confounding issues of the day: the supply and including representing hybrid collections in importance of diversifying the historical record demand of archival education and employ- traditional finding aid formats, converting as a tool to bring in diverse stakeholders, create ment . What obligations do education programs legacy finding aids, and representing item-level unique partnerships, and open unorthodox have to students, to the workplace, and to the description in digitized collections . avenues for publicizing holdings . profession? Panelists cross traditional boundaries that separate the archivist-educator, the Eira Tansey, Chair Rebecca Hankins, CA, Chair archivist-employer, and the new archives profes- Tulane University, Louisiana Research Collection Texas A&M University, Cushing Memorial Library sional to discuss and analyze the issues, and and Archives Dr. Jane Zhang, CA Deputizing Faculty: Diversifying Archives Through they recommend various strategies designed to The Catholic University of America Unique Partnerships and Outreach buffer an uncertain marketplace . Alexis Antracoli Deborah R. Hollis Renna E. Tuten, Chair Drexel University University of Colorado at Boulder Libraries University of Georgia, Special Collections Olga Virakhovskaya Expanding Special Collections Instruction: Shannon Lausch, MLS University of Michigan, Bentley Historical Library Redefining the “We” While in Search of the Dispatches from the Void: A New Professional’s “Other” in Academic Libraries Experience in Job Hunting Lucinda Cockrell, CA Middle Tennessee State University, Miguel Juarez, MLS Arlene B. Schmuland, MA, CA Center for Popular Music The University of Texas at El Paso University of Alaska Anchorage, Archives and Queering and Coloring the Archives: Deconstructing Special Collections Suzanne Maggard, Commentator and Diversifying Collections Hiring and Mentoring New Archivists University of Cincinnati Share a Byte! A Practical, Rebecca Goldman To the Community and Beyond: 205 Collaborative Approach to La Salle University, Media and Digital Services 203 Engaging Users to Interact with Electronic Records in Modern Breaking In and Breaking Out: New Archivists and the Participatory Archives Political Collections Archival Profession How do archives look beyond their institutional Archiving modern political collections pres- Amy Cooper Cary borders and virtual presence to reach those ents archivists and records managers with all University of Wisconsin Milwaukee, with stories and treasures to share? With types of management issues, but nowhere is Archival Studies Program participatory archives, social media tools, and this more evident than with electronic records . Archival Education: Its Impact Beyond the Borders outreach programs, archives can both safe- Files created by individuals in federal, state, or of the Classroom guard heritage and empower communities to county political office present storage, security, Beyond Borders of Belief: share their history . The speakers present five privacy, preservation, and access problems . Thus 207 Spirituality and the distinct approaches to technology and outreach working collaboratively with the donating politi- Archival Enterprise that capture heritage too often overlooked by cal office, technical support, vendors, and other This lightning session explores intersections traditional acquisitions and dissemination . Brief archivists is vital to success . The complexity of of religious belief, archival work, and the project overviews are followed by an audience these collections offers lessons in management, historical record . Speakers represent both question-and-answer period . processing, preservation, and collaboration secular and religious repositories and identify Kate Theimer, Chair that can be utilized in other arenas . Presenters as religious, spiritual but not religious, and ag- ArchivesNext discuss the myriad practical approaches they nostic . Topics addressed include the respect- have taken to overcome these obstacles . Carolyn F. Runyon, MLIS ful deaccessioning of religious texts, Native The American University in Cairo Kathleen M. Williams, Chair American-Catholic interfaith encounters in National Historical Publications and archives, the use of archival materials in wor- Liza Posas Records Commission ship, building faith communities across time, University of Southern California James Williams and the documentation of religious inspiration Noah Lenstra Middle Tennessee State University, Albert Gore in secular contexts . University of Illinois, Urbana-Champaign Research Center Colleen McFarland, Chair Swimming Upstream: Migrating Congressional Mennonite Church USA Records in a Proprietary Database to an Open Source System

22 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Thursday, August 9

Devhra L. BennettJones, CA Gulliver’s Travels: Collaboration Menzi L. Behrnd-Klodt Abilene Library Consortium 209 Among Different Worlds Within Klodt and Associates Archival Institutions Facilitating Access and Protecting Privacy Across Janet E. Hauck Professional Boundaries: Managing Expectations with Whitworth University Although archivists often work alone, they Attorneys and Records Creators cannot thrive alone . This session focuses on Kathy Hertel-Baker how archivists move beyond their borders and 3:30 PM – 5:30 PM Sisters of Charity of Nazareth work with others to accomplish goals and David Kingma advocate for archives through collaborations Section Meetings Gonzaga University with IT professionals, records managers, and Each of SAA’s 13 Sections meets at Beyond local communities . The speakers discuss these Nicholas Meriwether Borders to conduct business and share University of California, Santa Cruz, relationships, focusing on digital preservation, information. You must be an SAA member to Grateful Dead Archive risk management, institutional outreach and belong to a Section. (For additional Section advocacy, and bridging the gap between the meetings, see Friday, 1:00 pm – 3:00 pm.) Michael Nagy, CA, MLIS legal and historical value of records . Salvation Army Acquisitions and Appraisal Russell L. Gasero, CA, Chair Kathy O’Connor Following our business meeting please join Reformed Church in America Archives Sisters of Notre Dame de Namur-California Province/ us for a participant-driven session with Lynn Sisters of St . Francis of Penance and Christian Charity Gregory A. Jackson Downey and Alison Moore on the weird, wonder- – St . Francis Province Academy of the New Church, Glencairn Museum ful, and bizarre items we sometimes find when DAM IT! IT Departments and the Archives: Jennifer R. O’Neal exploring newly acquired collections . We want A Lesson in Cooperation Smithsonian Institution, National Museum of the to hear your stories about your “gold mines” and American Indian Lisa M. Sjoberg, CA “Pandora’s boxes ”. Prizes will be awarded! Concordia College Dr. Phillip Stone Making “Archives” a Household Word Description Wofford College Please join the Description Section for an Kathleen DeLaney Amanda Strauss Canisius College exciting panel of description-themed lightning Simmons College Lilliputian Among the Yahoos: Case Study Toward talks, followed by discussion and Q&A . We will also announce the results of officer elections . Nathan Tallman Working with Records Managers and IT American Jewish Archives Reports from liaisons and section leaders will Nicole J. Milano, MA be moved to the end of the meeting this year . Anne Thomason AFS Intercultural Programs, Inc . Earlham College Respondent to the Papers/Case Study: Internal Electronic Records Advocacy and In-reach No description received by press time . See the Wesley Wilson online schedule at www .archivists .org . DePauw University 210 The Attorney / Archivist Dialog: Crossing Professional Borders to Oral History Adam Winger Provide Access to Legal Records Stevens Institute of Technology Following the business meeting, participants of Records created by legal aid and advocacy orga- the “Oral History in the Digital Age” initiative will nizations provide a crucial resource for examining Kids These Days: K-12 Students present and discuss various tools and recom- 208 the history of civil rights in the United States . and the Use of Primary Sources mendations being provided by the project . The These records often are governed by donor re- K-12 students remain a largely underrepresented IMLS initiative brought together Michigan State strictions and privacy laws, and prove challenging audience within archives, and, therefore, one of University, the Library of Congress, the Smithso- to archivists interested in making these materials the greatest opportunities for archivists . Engag- nian, the American Folklore Society, and the Oral available . The speakers present practical meth- ing with primary sources builds and improves History Association in this effort . critical thinking and communication skills among ods for managing these important records and K-12 students . This session explores the use of describe how archivists can work with attorneys Preservation primary sources in K-12 education from a variety and records creators to provide timely access Archivists and preservation specialists will share of perspectives . The panelists discuss engaging while still respecting privacy rights . perspectives on the future of the profession primary sources with K-12 students in the class- Daniel J. Linke, Chair in Preservation in the 21st Century, including room, research room, and an online environment . Princeton University, Seeley G . Mudd preservation education and research, evolving Manuscript Library professional responsibilities, mapping digital Shaun Hayes, Chair preservation to traditional activities, and building University of Wyoming, American Heritage Center Joseph Geller Stanford University partnerships with allied professionals (conserva- Deirdre A. Scaggs Collaborating for Access: Strategies for Processing tors, technologists, manufacturers) . The business University of Kentucky Libraries the Mexican American Legal Defense and Education meeting will precede the panel discussion . Fund and California Rural Legal Assistance Records Gregory J. Kocken Reference, Access, and Outreach University of Wisconsin Eau Claire, Special Collections Adriane Hanson Besides our annual meeting and committee Matt Herbison Princeton University, Seeley G . Mudd reports, the RAO Section offers participants a Manuscript Library Drexel University College of Medicine marketplace of ideas focusing on reference, ac- Practical Methods for Processing Case Files: Lessons Gwen Granados Learned from the American Civil Liberties Union cess, and outreach . Lively discussions regarding National Archives and Records Administration Processing Project key issues, trends, and ideas allow participants at Riverside to connect with others at their own pace by

moving through moderated conversations, poster presentations, mini-lectures, and more . 2012 International Archives Visual Materials No description received by press time . See the and Technology Expo online schedule at www .archivists .org .

5:30 PM – 7:30 PM In the Beyond Borders Exhibit Hall you’ll have an unparalleled opportunity to talk with Exhibit Hall Grand Opening/Happy Hour our industry partners, express your ideas and opinions, and learn about what’s new in Graduate Student Poster Presentations the field . What products and services do you need to ensure growth and sustainability? See pages 34 – 35 for a listing of Graduate Tell our exhibitors! And be sure to visit the Graduate Student Poster presentations . . Student Poster presentations . Thursday, August 9 7:30 PM – 9:30 PM 5:30 PM – 7:30 PM Grand Opening / Happy Hour All-Attendee Reception Join your colleagues for a fun and relaxing op- Friday, August 10 portunity to meet up with old friends and make new connections . For the first time, student 9:30 AM – 4:00 PM Exhibit Hall Open scholarships and awards will be presented during the All-Attendee Reception . (You need 11:30 AM – 12:45 PM Brunch not be present to win – but it would be more fun if you were there!) (The reception is free to 3:00 PM – 4:00 PM Afternoon Break conference registrants; $40 for adult guests; $10 for children 12 and under . Cash bar .)

Friday, August 10 description . In the spirit of “more product, less ment and archival practice and management . 7:00 AM – 6:00 PM process,” archives are exposing collections Rather than relying on formal presentations, the Registration Desk Open to the crowd in advance of full description session comprises a structured dialog among and inviting user participation in the archival the speakers and audience about the different 7:00 AM – 5:00 PM process . Hear the National Archives, a public aspects of partnering across diverse borders . broadcaster, and a university report on user Bookstore Open Cheryl L. Stadel-Bevans, MLIS CA, Chair participation in transcription, identification, Office of the Inspector General, U .S . Department of 7:00 AM – 8:00 AM and metadata enhancement . Housing and Urban Development Write Away! Breakfast Andrea Medina-Smith, MSLS, Chair Sarah R. Demb, MLIS National Institute of Standards and Technology You ought to write for SAA! Learn how you can Museum of London contribute to the professional literature – via Courtney Michael Stephanie Mirkin, MLIS a book review, journal article, book proposal, WGBH Educational Foundation, San Diego History Center newsletter article, and/or e-content . Join these Media Library and Archives Comment, Tag, Analyze, Contribute: Inviting User Susan L. Malbin, PhD editorial and publishing professionals for an Enhancement of Moving Image Archives Records American Jewish Historical Society, informal conversation over a light continental Library and Archives breakfast: Print and Electronic Publications Edi- Meredith Stewart tor Peter Wosh, American Archivist Editor Greg National Archives and Records Administration Things They Never Hunter, Reviews Editor Amy Cooper Cary, and Unleashing the Power of Citizen Archivists: Designing 303 Taught You in Graduate Crowdsourcing Activities for Successful Engagement SAA Publishing Director Teresa Brinati . School: Donor Relations Greg Prickman Proactive acquisition of archives and manu- 8:00 AM – 5:00 PM University of Iowa, Special Collections and scripts collections can be time-consuming, University Archives intimidating, and not always intuitive . Most of Networking Café Open Could Hardly Get Off the Cars for the Crowd: what archivists have learned in working with Transcribing the Civil War donors and acquiring collections is learned through experience and time in the field . 8:30 AM – 9:30 AM Strange Bedfellows: 302 Transgressing Sector Borders Speakers with experience in various aspects of Crowdsourcing Our Collections: in Records Management and donor relations share informative, amusing, and 301 Three Case Studies of User Archival Practice Projects inspirational advice and knowledge of moving Participation in Metadata This session focuses on the lessons learned beyond the borders of formal education to the Creation and Enhancement from three successful and ground-breaking wild world of learning from experience . They also Focusing on implementation strategies and extra-institutional projects partnering across provide diverse tools and advice for overcoming lessons learned, this session highlights three museums, local government, non-professional, personal and cultural barriers in approaching case studies in which crowdsource technolo- academic, international, and ethnic community donors and communities about preserving and gies and workflows are enhancing archival borders to raise capacity in records manage- documenting their history .

24 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Friday, August 10

Virginia Anne Hunt, Chair the need for repository audit and certification . David Sutton, Chair Harvard University Archives Tibbo discusses the need for training of auditors University of Reading Library Shari Christy and repository staff, regarding ISO 16363 and Helena Leonce AF Research Lab History Office the progress of such education . University of Trinidad and Tobago Shaun Hayes Helen R. Tibbo, PhD, Chair Heather Dean University of Wyoming, American Heritage Center University of North Carolina, Chapel Hill Yale University, Beinecke Rare Book and Implementing International TDR Certification: Educat- Manuscript Library Brenda S. McClurkin, CA ing Auditors and Repository Staff University of Texas at Arlington Library, Adapting Together: Special Collections David Giaretta 308 Acquisition Strategies for 21st Alliance for Permanent Access Century Archives Susan Goodman Novick, CA Audit and Certification of Digital Repositories: ISO Archival Consultant and the European Framework Repositories are forging international partnerships and adopting strategies from outside the Katie Salzmann Bruce I. Ambacher profession to better equip themselves to build University of Maryland, College Park Texas State University - San Marcos, and preserve born-digital archives . Acquisition The Wittliff Collections Who Begat Whom: The Origins and Development of the International Standard for a Trustworthy practices have changed to adapt to a shifting Gerrianne Schaad, CA Digital Repository digital environment . Hear from practitioners National Cowboy and Western Heritage Museum drawn from diverse settings whose partnerships Pati Threatt 306 Beyond Allied Professions: have informed new approaches to such issues McNeese State University, Frazar Memorial Library When You’re the Archivist and as records context, trust, and the transfer and the Librarian capture of born-digital information . Learn how Linda A. Whitaker, MA, CA This session focuses on the issues surround- cooperation enabled them to overcome barriers, Arizona Historical Foundation ing positions that combine library and archival both in resources and knowledge . Sheryl K. Williams, CA responsibilities . Panelists serving in these Melissa Watterworth Batt, MSLIS, MA, Chair University of Kansas, Kenneth Spencer Research Library dual roles discuss how their work expands the University of Connecticut, Thomas J . Dodd traditional boundaries of the archives profession Research Center Expanding Our Reach: Building 304 and redefines what it means to be an informa- Acquisition Process or Project? Strategies for Collect- International Collections and tion professional . Themes include training, time ing Born-Digital Archives in an Era of Evolving Practice Global Relationships management when dealing with a variety of Many institutions within the U .S . reach across Erika L. Farr, MLS, PhD collections, the distinct needs of combined rare Emory University, Robert W . Woodruff Library borders to expand collections and build rela- book and archival repositories, and advocating tionships with our international peers, meeting Fixing a Moving Target: The Process of Establishing for archives in a library setting . Acquisition Policies for Born-Digital Materials challenges along the way . How does one literally cross borders? What is the importance of build- Alison Stankrauff, MLIS, Chair and Commentator Susan Thomas, MA ing relationships to ensure success? How does Indiana University South Bend Oxford University, Bodleian Library Policies and Strategies for the Acquisition of one get buy in from a parent institution? To ex- Jenny C. Freed Born-Digital Archives: From Professional Gesture to plore these questions, Martin discusses efforts Vespasian Warner Public Library (Clinton, Illinois) Working Toolkit to acquire records from global corporate offices, The Hidden Collection: Archives in Small Public Libraries Rules of Engagement: Linard discusses developing relationships with Amy Jankowski 309 global information professionals to aid faculty in San Diego Zoo Global The Politics and Pleasures of their understanding of international commerce, Global Conservation, Education, Recreation, Preser- “Living Archives” and Brumbaugh discusses the challenges of vation: Finding Balance for Work Gone Wild in a Zoo Panelists explore the nuances of working with creating global regional archives . Library and Archives living archives (broadly defined) and the politics and pleasures of such endeavors . They also Jamie L. Martin, Chair Rachel M. Grove Rohrbaugh, MLIS, CA discuss and contextualize themes like familial Target Corporation Chatham University Archives The Adaptable Information Professional: Combining and institutional custodianship; the utility of col- Laura Linard Library and Archival Expertise to Serve Diverse Patron laborative relationships among donors, archival Harvard Business School, Baker Library and Collection Needs practitioners, and the public in appraising Historical Collections and processing collections; and the politics of A New International Network on Mollie R. Brumbaugh 307 Literary Archives arranging and describing records of active orga- HSBC North America, Corporate Archives nizations, communities, and living individuals . The International Network on Diasporic Literary Trustworthiness Beyond Borders: Archives has been established by archivists Georgette Mayo, MA, MLIS, Chair 305 Developing and Implementing the and scholars in the UK, the US, France, Italy, College of Charleston, Avery Research Center for ISO TDR Standard Trinidad, and Namibia . The network is funded African American History and Culture This session explores the development of ISO from 2012 to 2014 and will establish border- Aaisha Haykal Standard 16363: Requirements for Audit and crossing archival partnerships and discussion College of Charleston, Avery Research Center for Certification of Trustworthy Digital Repositories groups, share best practice, create a new African American History and Culture and its implications for digital preservation and website, and host workshops on literary and Aisha M. Johnson archiving . Ambacher traces the history of this archival topics . The speakers discuss themes Florida State University standard . Giaretta describes how ISO 16363 and ideas and seek to engage SAA members and an international organization seek to meet with the new network .

Alyss Zohar Engaging Undergraduates, Removing Borders: The Mayme A . Clayton Library and Museum 402 Advancing Archives: Innovative 404 Toward Seamless Connections (Culver City, California) Approaches for a “Forgotten” Between Born-Digital and Brenda Tindal, MA User Group Hard-Copy Records Princeton University, Seeley G . Mudd Manuscript Library This session focuses on engaging undergradu- The presenters highlight tools/techniques for ate students with archives . It details several making information “trapped” in very large Archival Outreach Through the current projects involving undergraduates as collections of hard-copy records electronically 310 Breath of Life Institute both users and collaborators . These projects are searchable and integrating it with information The Breath of Life Archival Institute for Indig- enabling students to perform research, process in born-digital records to facilitate research that enous Languages brought 60 linguists and Na- collections, mount exhibits, create educational was not previously possible . Three computer tive American scholars to Washington, D .C ., for materials, and re-design an institutional reposi- scientists discuss the implications of their work training in the use of archives for learning and tory . Panelists share findings and advice on how for archivists . Issues for discussion include teaching Native languages . The speakers report archives can help undergraduates learn and scalability for the processing and management on the Institute, focusing on the unprecedented strengthen skills, and they discuss the challeng- of billions of paper and electronic records; use use of certain archival collections and the es and benefits of fostering these new archives of visualization tools for archival reference; and resulting outcomes . By sharing the results of the users and advocates . data mining and metadata extraction . inaugural Institute, they provide a model that Andrea Reidell, Chair Mark Conrad, Chair can be used in other archival outreach contexts . National Archives and Records Administration National Archives and Records Administration Lisa Conathan, PhD, Chair at Philadelphia Weijia Xu, PhD Yale University, Beinecke Rare Book and Bergis Jules The University of Texas at Austin, Texas Advanced Manuscript Library University of Chicago, Black Metropolis Computing Center Leanda Noelle Gahegan Research Consortium From Content, Context, and Structure to Tokens, Bits, and Databases: The Challenges of Creating Access Smithsonian Institution, Dana M. Lamparello National Anthropological Archives Points to Large Collections Illinois Institute of Technology Dr. Donna Miranda-Begay Kenton McHenry Robin M. Katz University of Illinois, Urbana-Champaign, National Tubatulabal Tribe Brooklyn Historical Society Center for Supercomputing Applications Tools for Image-Based Search: Providing Search Sherri Berger, Commentator 9:30 AM – 4:00 PM Without Transcriptions University of California, California Digital Library Exhibit Hall Open Richard Marciano Beyond Documents: University of North Carolina, Chapel Hill 10:00 AM – 11:30 AM 403 The Archivist’s Role in Research Connecting People, Past, and Place Linking Data Across Libraries, Data Curation 401 Archives, and Museums Recent efforts to curate research data have Contesting History in 405 the Archives The Linked Data movement is an effort to sparked international collaboration among develop best practices for publishing and con- federal funders, scientists, technologists, librar- During the past 40 years the role of archivists necting structured data on the Web . For libraries, ians, and archivists . The many challenges of has become much more proactive, due in large archives, and museums, this movement offers research data curation are familiar to archivists: part to a changing understanding of what and opportunities to take the structured meta- acquisition of data from multiple sources, who constitutes history . As historian Howard data we collect and open it up so that it can description of unique collections, redaction of Zinn argued in 1970 (in his speech to members be more easily reused and shared . Panelists sensitive information, and long-term access to at SAA’s annual meeting), archivists should consider general aspects of linked data, specific data and supporting materials . Archivists have become “activist archivists” by recognizing the examples related to vocabularies and archival much to offer the national and international inherent political nature of preserving histori- standards, and projects that put linked data efforts to curate and share research data across cal records and by working toward a diverse into practice . institutional and programmatic borders . profession with more broad-based, egalitarian collections . The panelists explore the topic of Su Kim Chung, Chair Cynthia A. Ghering, Chair contesting history in the archives, related to the Michigan State University Archives University of Nevada, Las Vegas growth and development of women’s / minori- Corey Harper Amy Friedlander ties studies and the corresponding need for New York University National Science Foundation increasingly diverse archival collections as an expansion of historical scholarship and new re- Patricia Harpring William Michener search interests . Speakers include the curator of Getty Research Institute University of New Mexico a major women’s archives; an historian who has Anila Angjeli Daniel W. Noonan, MLS co-edited the book, Contesting Archives: Finding Bibliothèque nationale de France The Ohio State University Women in the Sources; the current director of Perian Sully Erin O’Meara the first Women’s Studies Department in the Balboa Park Online Collaborative Gates Archive U .S . (founded in 1970); and a student from an Joel F. Wurl early Women’s Studies graduate program . National Endowment for the Humanities Lucinda Manning, Chair Archives Consultant

26 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Friday, August 10

Professor Mary Elizabeth (Betsy) Perry In Pursuit of the Moral Advocacy All Around Us: UCLA Center for Medieval and Renaissance Studies 408 Imperative: Exploring Social 410 Engaging Controversies, Justice and Archives Collaborations, and Collectors Kären M. Mason, PhD in Archives University of Iowa, Iowa Women’s Archives The intersection of social activism and archival practice stimulates the debate about the social How do archivists reach beyond institutional Huma Ahmed Ghosh responsibilities of archives and archivists . Under- barriers of time, staffing, and money to effec- San Diego State University lying this debate is the transformational question tively advocate for collections, particularly when they are targets of public controversy? How can 80,000 Volunteers Can’t Be of whether social justice is or should be a central archivists leverage collaborations and reach out 406 Wrong: The Case for Greater and defining pursuit of archivists . In this session, Collaboration with Wikipedia three new voices examine the question of social to collector communities to reach new users? This lightning talk session features academic, Wikipedia is the fifth most popular Web property justice through theory and two case studies, ar- corporate, and museum archivists who highlight in the world and is continually expanded by chives in post-dictatorial Chile and the Ukrainian the creative ways in which they promote their 80,000 editors from around the globe . How community in North America . collections and encourages a dialog about can archives harness this incredible level of par- Terry Cook, Chair advocacy to external and internal stakeholders . ticipation for their benefit? Join colleagues and University of Manitoba Wikipedia volunteers from the National Archives Heidi N. Abbey, MA, MLS, Chair Erin Faulder The Pennsylvania State University and Records Administration and the Smithson- Simmons College ian’s Archives of American Art to learn about Archival Practice Through a Social Justice Lens Mike Bullington the Wikipedian in Residence Program and other McDonald’s Corporation, McDonald’s Golden Archives initiatives that will result in greater knowledge Amanda Strauss Simmons College and exposure of your collections . Bill Jackson Treading the Ground of Contested Memory: Archivists Harley Davidson Motor Company Archives Karen B. Weiss, Chair and Commentator and the Human Rights Movement in Chile Archives of American Art, Smithsonian Institution Nicholas Meriwether Jasmine Jones University of California, Santa Cruz, Dominic McDevitt-Parks Simmons College Special Collections National Archives and Records Administration Accountability and Memory: On Documenting the Ukrainian Community in North America Ted Ryan Jill Reilly James The Coca-Cola Company, Heritage Communications National Archives and Records Administration Asian and Pacific Islanders Loni Shibuyama 409 (API) Creating Diverse Sarah Stierch University of Southern California, ONE National Gay Archives of American Art, Smithsonian Institution and Collaborative Community and Lesbian Archives Archival Methods Sara Snyder, MLS, MA This roundtable discussion introduces attendees Amy Stevenson Archives of American Art, Smithsonian Institution to the emerging movement within the Asian and Microsoft Corporation Pacific Islander communities to preserve our Small Frame, Big Picture: Jennie Thomas 407 collective memory and decolonize our histories . Rock and Roll Hall of Fame and Museum, Preservation and Access for Small-Gauge Film Just as conventional archival practices have Library and Archives Archives often contain “small”-gauge film, such marginalized Asian/Pacific Islander American Melissa K. Wiford as 16mm, 8mm, and Super 8mm . Home movies experiences as well as other histories of peoples United States Army Heritage and Education Center, and industrial films are a window onto local cul- of color, so internally have our own under- Archives Branch standings of community history and culture ture, history, and everyday life . The speakers ad- Liana Zhou been framed by what others have written and dress the basics of preservation and digitization, Indiana University, Kinsey Institute for Research in access, and the historical importance of small- archived about us . How can we collectively re- Sex, Gender, and Reproduction gauge film . The session includes two model affirm and preserve our own memories beyond traditional professional record practices to fa- programs and a discussion of the amateur 11:30 AM – 12:45 PM films of President John F . Kennedy’s motorcade cilitate renewed understanding of our collective through Dallas on November 22, 1963 . past, undistorted by others’ myopic visions? Join Exhibit Hall Brunch this lively discussion of collecting Asian Pacific John H. Slate, CA, Chair Islander America beyond borders, in our own 11:30 AM – 12:30 PM City of Dallas Municipal Archives voices, and into the future . Graduate Student Poster Presentations Alan Renga Florante Peter Ibanez, Chair See pages 34 – 35 for a listing of Graduate San Diego Air and Space Museum, Inc . Loyola Law School, Library Computer Services Student Poster presentations . Taking Flight: Moving Image Digitization at the San Diego Air and Space Museum Lessa Kanani’opua Pelayo-Lozada Palos Verdes Library District 1:00 PM – 3:00 PM Megan Peck Texas Archive of the Moving Image Ellen-Rae Cachola Section Meetings Designing, Launching, and Managing an Online Video University of California, Los Angeles Each of SAA’s 13 Sections meets at Beyond Collection: The TAMI Model Elnora Kelly Tayag Borders to conduct business and share Gary Mack California State University, Channel Islands information. You must be an SAA member to The Sixth Floor Museum at Dealey Plaza belong to a Section. (For additional Section Home Movies and JFK’s Visit to Dallas, 1963 Anne J. Gilliland, Commentator meetings, see Thursday, 3:30 pm – 5:30 pm.) University of California, Los Angeles

Archivists of Religious Collections 3:00 PM – 4:00 PM Saturday, August 11 Open to all, our meeting begins with a program Exhibit Hall Closing Break entitled “Catch and Hold: Preparing and 7:00 AM – 1:00 PM Presenting Effective Sessions at Professional 3:00 PM – 3:30 PM Registration Desk Open Conferences ”. Kathy Hertel-Baker and Jodi Professional Poster Presenters Available Allison-Bunnell will provide us advice on how to 7:00 AM – 9:00 AM for Discussion craft compelling session proposals and follow Although the Professional Posters will be on Bookstore Open through with top-notch presentations . A busi- display throughout the conference, take this ness meeting follows the program . 8:00 AM – 1:00 PM opportunity to have an informal, one-on-one Business Archives conversation with one or more of the present- Networking Café Open The Business Archives Section meeting is open ers . See pages 32 – 33 for a listing of the 8:00 AM – 9:30 AM to anyone interested in archiving business Professional Poster presentations . records . Members review Section business, Out in Front: Transforming the discuss new opportunities, and announce Sec- 3:30 PM – 4:00 PM 501 National Archives for the tion election results . Join us for some great net- 21st Century Salute to Authors working opportunities, as well as some inspired The National Archives is a year into the full dialogue on the current business environment . 4:30 PM – 5:30 PM implementation of its plan to transform the way it works and does business in the 21st century . College and University Archives Plenary Session II: Archivist of the United States David Ferriero, Join us for the College and University Archives The Presidential Address Deputy Archivist Debra Wall, and other members Section meeting! We will hear updates from the SAA President Gregor Trinkaus-Randall presents of the National Archives executive staff discuss Section’s officers and working groups, discuss the 76th Presidential Address – and honors the the goals and accomplishments of that effort . and brainstorm the Section’s steps forward to recipients of the Diversity, J . Franklin Jameson Questions addressed by the panelists include: address diversity as a SAA strategic priority, and Advocacy, and Council Exemplary Service awards . How does NARA’s transformation affect you? hear a presentation on “Best Practices in Fair How can the transformation help other archival Use in Academic Libraries ”. 5:45 PM – 7:15 PM institutions improve their services? How has it Government Records Awards Ceremony improved services to researchers and federal agencies? How does the agency’s reorganization Please join the Government Records Section for SAA celebrates the accomplishments of help achieve the goals of the transformation? reports from section leaders, special announce- members and friends of the archives profes- What are the major challenges? What are the ments, election results, and a special presenta- sion at the annual Awards Ceremony . Join your accomplishments so far in this reorganization? tion co-sponsored by the Records Manage- colleagues for this opportunity to learn about in- ment Roundtable: Staff from the Office of the novative projects and publications . The chances David S. Ferriero, Chair Chief Records Officer at NARA will discuss the are good that someone you know is among National Archives and Records Administration recently issued Presidential Memorandum on those being recognized! New in 2012: Be sure Debra Steidel Wall Managing Government Records . to attend Plenary Session I on Thursday, 8:00 – National Archives and Records Administration 9:30 am, to learn about SAA’s new Fellows, and Manuscript Repositories the All-Attendee Reception on Thursday, 7:30 – Stephanie C. Foutz Following a brief business meeting, the Manu- 9:30 pm, for recognition of student scholarship, National Archives and Records Administration script Repositories Section begins a two-year travel award, and Pease Award winners . Matt Fulgham exploration of electronic/born-digital records, National Archives and Records Administration beginning with appraisal and acquisition . The 7:30 PM – 9:00 PM session will feature several “lightning talks” Graduate Student intended to share information and raise ques- Alumni Mixers and Parties 502 Paper Presentations tions, followed by a larger group discussion . See the online conference program (www .archi- Representing the top tier of proposals submit- Section members and non-members are invited vists .org/conference) and the Onsite Program ted by emerging archivists, this session provides to attend! for complete information about alumni mixers exemplary students the opportunity to showcase and parties . innovative and relevant research projects, inter- Museum Archives ests and methods . Jill Baron uses the Argentine The Museum Archives Section meeting serves 9:00 PM – 10:15 PM model to explore collective remembrance and as a forum for discussing the organization public archives . Christine George considers and care of records relating to archives in Archives in the Movies the future of the archives profession by using museums . Following the business meeting, The irrepressible the Belfast Project to analyze ethical and legal selected members highlight special projects Leith Johnson returns in his usual elegant style issues . Nathan Sowry examines power, silence, and initiatives in “Pecha Kucha or Rapid-Fire with “Archives in the Movies 10,” an updated and resistant reading within colonial archives . Repository Updates ”. The meeting will include program of two dozen wide-ranging film clips time for networking and brainstorming about that show how archivists, curators, and institu- Lisa Snider, Chair 2013 session proposals . tions that preserve the historical record are University of British Columbia portrayed – for better or worse – in movies . Jill Baron Come sit in the dark with strangers to watch Rutgers University your “image” on the silver screen! Remembering as a Form of Civic Participation: The Argentine Model

28 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Saturday, August 11

Christine George Nancy Y. McGovern, PhD, Chair sented students, a GLBTQ oral history project, ad- The University of Texas at Austin Massachusetts Institute of Technology, Curation and visory board service and advocacy at one’s alma Archives Beyond the Pale: Negotiating Ethical and Preservation Services mater, and a family papers donor’s perspective . Legal Entanglements after the Belfast Project Kenneth F. Thibodeau, PhD Tanya Zanish-Belcher, Chair Nathan Sowry National Institute of Standards Technology Iowa State University, Special Collections University of Wisconsin-Madison A User-centric Perspective on Digital Preservation Silence, Accessibility, and Reading Against the Grain: Karlene Noel Jennings Examining Voices of the Marginalized in the India Ixchel Faniel, PhD The College of William and Mary, Swem Library OCLC Research Office Records Infusing Consumer Data Reuse Practices into Cura- John Powers Favorite Collaborative tion and Preservation Activities National Archives and Records Administration 503 Tools in Preservation Kenneth Hawkins, PhD Amy C. Schindler The panelists share their favorite preserva- National Archives and Records Administration The College of William and Mary, Swem Library tion tools that help them gather data, educate, When Producers and Consumers Meet: Access- Franklin A. Robinson, Jr. and collaborate with other institutions or units to ing Electronic Presidential Records at NARA After Inauguration Day Smithsonian Institution, National Museum of Ameri- ensure preservation of their physical and digital can History Archives Center collections . Most of the tools discussed are easy Solving Our Problem with Authority 505 Strategies for Undertaking Elec- to use and inexpensive . Topics include data stor- and Sharing: Current Developments 507 age, environmental monitoring, security, disaster and Prospects tronic Records Management in Museums preparedness, and assessment . Attendees will Three initiatives promising to transform the gain practical ideas for improving the life of their archival description and access landscape are The speakers address the organizational and collections through tools and collaboration . discussed . The “Social Networks and Archival technological challenges of formulating a program to manage born-digital materials within the mu- Kara M. McClurken, Chair Context” project is demonstrating that authori- seum context . The addition of electronic records University of Virginia, Preservation Services ties description extracted from finding aids can be used as an historical resource that provides management as a component of the American Alix Bentrud integrated access to dispersed archival re- Association of Museum’s accreditation process LYRASIS sources . “Building a National Archival Authori- has made the issue more pressing for museum ar- Daria D’Arienzo ties Infrastructure” is developing a blueprint chivists, whose collections often play a supportive Williamsburg Public Library, Meekins Library for establishing a National Archival Authorities role to the primary museum collection . The speak- Cooperative . The National Archives and Records ers emphasize strategies for gaining the support of Veronica Martzahl museum administrators and resource allocators . Coordinated Statewide Emergency Preparedness / Administration is transforming its authority Massachusetts records into EAC-CPF . Michelle Elligott, Chair The Museum of Modern Art April Norris Tammy Peters, Chair University of Texas at Austin, School of Information Smithsonian Institution Archives Lorraine A. Stuart, CA Museum of Fine Arts, Houston Aimee Primeaux, MLIS, MA Ray Larson Through the Typhoon: Navigating Electronic Data at University of California, Berkeley National Archives and Records Administration the MFAH Social Networks and Archival Context: Status Report Scott Reinke Susan Miller University of Miami Daniel V. Pitti Cleveland Museum of Art University of Virginia, Institute for Advanced Greg Schmidt Technology in Humanities First Steps in Electronic Records Management at the Cleveland Museum of Art Auburn University National Archival Authorities Cooperative: Progress Report Brittany Turner Jackie M. Dooley OCLC Research Brittany Turner Consulting Jerry Simmons, MLIS National Archives and Records Administration Setting the Context for Born-Digital Management in a Cultural Institution Breaking Down Boundaries: Transformation of NARA Authorities: Preparing for 504 Incorporating Users into EAC-CPF and Linked Open Data Digital Repository Development Interlibrary Loan and 508 Archives: The Final Frontier Archives are faced with many different types of Removing Barriers and Creating 506 Listen to the voyages of the Wisconsin Area borders that can inhibit reuse of digital content . Bridges: Archives, Development, Research Centers and Cornell University as In this session, the speakers focus on the and Advocacy these institutions boldly go where few archivists borders between primary and secondary users Archivists and donors encounter hurdles during have gone before: beyond the final frontier of (i .e . producers and consumers) by examining their varied interactions . The archivist, donor/ inter-institutional space to explore strange new examples of what designated communities can archivist, and development officer panelists worlds inhabited by interlibrary loan services . tell us about the significant characteristics of discuss: working with a development office and Learn how new guidelines from the Association digital content and how reuse methods affect larger institutional development structure; best of College and Research Libraries can help you preservation decisions . They discuss examples practices for outreach to underrepresented donor develop policies and procedures to support from quantitative social science, archaeology, populations; and ways to advocate for staff, responsible archival lending and digitization-on- and government . volunteers, and donors themselves to maximize donor engagement and relationships . The case demand services for enhanced research access studies feature women in science, underrepre- to your unique collections .

Jennifer Schaffner Manan Desai, Chair Holly Mengel OCLC Research Library Partnership South Asian American Digital Archive Philadelphia Area Consortium of Special Collections Libraries Hidden Collections Processing Eric Robinson Michelle Caswell Project Implementing AT Across 20 Very Different Wisconsin Library Services South Asian American Digital Archive Repositories Four Decades of Archives Sharing Among Wisconsin Digitally Documenting the Area Research Centers South Asian American Community Christopher J. Prom, PhD University of Illinois, Urbana-Champaign Elaine Engst Kelly Besser University Archives Update on ArchivesSpace Cornell University, Rare Books and Manuscripts Col- Trans Living Archives lections and University Archives with Comments on Using Descriptive Tools to Building a Living Transgender Community Archives Build User Participation Cooperating with Interlibrary Loan Services to Man- age Risks in Archival Lending and Scan-on-Demand Susan M. Gehr Max J. Evans, Commentator Live Your Language Alliance The Church of Jesus Christ of Latter-day Saints Archives Christian Y. Dupont, PhD, MIS Native Language Collections in Atlas Systems, Inc . Systems in a World of Library and Museum Systems: Northwestern California Making It All Work Together ACRL/RBMS Guidelines for Interlibrary and Exhibition Loan of Special Collections Materials L. Wynholds Trans Living Archives 602 Beyond Inherited Order: Lone Ar- Beyond Resettlement: Building a Living Transgender Community Archives rangers, Legacy Arrangements, 509 Overcoming Hurdles to and Electronic Records Many archivists inherit idiosyncratic arrange- Document the Experiences and 10:00 AM – 11:00 AM Contributions of Refugees ment systems established outside of, before, Archivists at Texas Tech University’s Vietnam SAA Annual Membership or without awareness of accepted standards . Archive, the Southeast Asian Archive at the (Business) Meeting This panel focuses on the archival work neces- University of California, Irvine, and the Refugee sary to move beyond the borders and barriers 11:00 AM – 12:30 PM Council Archive at the University of East London’s created by inherited arrangement systems . Par- Docklands Campus discuss their experiences in Lunch on Your Own ticular emphasis is placed on best practices reaching out to refugee groups to become donors for the incorporation of electronic records, SAA Council Meeting and their approaches to overcoming both real rearranging existing arrangements to reflect current archival practice, and working within a and imagined barriers in forming archival rela- 12:30 PM – 1:30 PM tions with refugee groups . A question-and-answer library environment . TM period follows their presentations . Using Archon and 601 Archivists’ ToolkitTM to Amy N. Roberson, Chair Anna Marie Mallett, MA, CA, Become More Participatory Trinity University, Elizabeth Huth Coates Library Chair and Commentator ArchonTM and the Archivists’ ToolkitTM have improved Dara A. Baker Texas Tech University Archives collection management and helped share collec- Library Systems and Services, LLC, U .S . Export-Import Saving the Voices of Au Lac tion descriptions . With the recent emphasis on Bank of America Paul Dudman participatory archives, the speakers discuss how Deborah Kloiber University of East London, Refugee Archives these topics intersect, including building capacity St . Catherine University Library Rescuing Refugee Archives: Preserving the History of to become more participatory and the positive the Refugee Experience (A UK Perspective) Allaina M. Wallace, MLS and negative effects of greater user participation . University of Colorado at Boulder, National Snow and Christina Woo Cliff Hight, Chair Ice Data Center University of California, Irvine Kansas State University Archive to the People: Taking Materials from the Helen Wong Smith, MLIS, CA Using ArchonTM to Improve Collection Management Southeast Asian Archive to the Community Hawai’i Volcanoes National Park Services and Build Capacity Thúy Võ Dă. ng Jay Trask The Objects of Our Affection: University of California, Irvine, Department of Asian University of Northern Colorado 603 Arranging and Describing American Studies Using ArchonTM as a Tool to Increase Campus Artifacts in Archival Collections Resisting Historical Erasure: Oral History and Out- Participation in Archival Work Many of us work in repositories in which we often— reach in the Vietnamese American Community Kyle Rimkus either out of necessity or lack of expertise—neglect Independent Community-Based University of Miami some of our most unique treasures: three-dimen- 510 Archives: Opportunities Using ArchonTM to Build a Participatory Archives for sional objects . Finding the time and resources and Challenges Black History Materials in South Florida to deal with these materials can be challenging, Communities across the country are forming their Kelley Bachli especially to those whose training and education own independent archives as an alternative to UCLA Library Special Collections often focused on archival materials in paper for- the university- or state-based archives model . Using Archivist’s ToolkitTM with Students in the Center mat . This session focuses on three different kinds What opportunities and challenges do these infor Primary Research and Training of repositories and their strategies for identifying, dependent community-based archives face? The describing, and managing their objects . Christopher Stephen Ervin panelists address such practical considerations San Jose State University Susan J. von Salis, Chair as funding, nonprofit incorporation, and sustain- Digital Reference Services and Archivists’ ToolkitTM Harvard Art Museums ability and such theoretical concerns as what the shift toward community-based archival practice may mean for the future of the field .

30 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Saturday, August 11

Brad Bauer Elizabeth Joffrion Archivist-Artist Partnerships: U .S . Holocaust Memorial Museum National Endowment for the Humanities 608 Learning from Three Case Studies Archives and Artifacts: Do Good Fences Make of Creative Collaboration Good Neighbors? Kyle Ainsworth Stephen F . Austin State University, Performing arts archives can benefit from an ar- Lynette Stoudt East Texas Research Center chivist’s direct engagement with the creative artist Georgia Historical Society or entity . The panelists introduce three stages Archives in 3-D: Object Description and Access Chris Erickson of artist-archive collaboration: from the national Brigham Young University, Harold B . Lee Library Donnelly Lancaster Walton American Theatre Archive Project initiative that University of Alabama, Documenting Beyond Our Gates: creates highly qualified local teams to assist the- W .S . Hoole Special Collection Library 606 Exploring New and Diverse atre companies with their records; to a grassroots From Artillery Shells to Zenith Radios: Managing and Collecting Activities of Historically artist-driven archiving collaboration between the Describing Objects in Special Collections Black Colleges and Universities Twin Cities dance community and the University In exploring diversity within the archival profes- of Minnesota to gather scattered records, record A Bilingual History: Promoting 604 Spanish Language Collections sion and collecting priorities, archivists at oral histories, and document local dance history; to Tell the History of the Historically Black Colleges and Universities to a Louisiana project that unites an archivist and American West and Mexico (HBCUs) preserve their cultural and historical an orchestra’s artistic director to bring music and As former Spanish colonies and Mexican memory while documenting social, political, and its archival records to the people and schools, territories, California, New Mexico, and other cultural movements and the changing land- and even transform children into cultural ambas- Southwestern states share a history and scapes of their missions . Documenting beyond sadors for the musical history and performance identity that has been shaped by numerous the gates of their institutions, the panelists they experience . The audience will be invited to cultures and communities . Much of this his- highlight collections on both African American share additional cases and explore opportunities tory was recorded in the Spanish language . and Hispanic student populations; collecting on for local implementation . Speakers discuss their efforts to bring these Caribbean, African, and anti-Apartheid move- Libby Smigel, PhD, Chair resources related to California, the Southwest, ment history; and creation of the HBCU Library Dance Heritage Coalition and Mexico to new audiences, as well as their Alliance Digitization Project . Susan Brady efforts to make available a more comprehen- Andrea R. Jackson, Chair Yale University, Beinecke Rare Book and sive history of an extraordinarily diverse region . Atlanta University Center, Robert W . Woodruff Library Manuscript Library The American Theatre Archives Project: Taking the Theresa Salazar, Chair Rebecca Barnard Archives Show on the Road University of California, Berkeley, Bancroft Library St . Philip’s College Cecily Marcus, PhD Nicole Cuadra Joellen ElBashir University of Minnesota, Archives and Special Collections San Francisco Public Library Howard University, Manuscripts Division Artist-Driven Archiving: Celebrating Living Dance How SFPL Uses Primary Resources to Companies Through Preservation and Access Engage the Community The Challenges and Rewards 607 of Open-Source Digital Alfred E. Lemmon, PhD Teresa Mora Video Preservation The Historic New Orleans Collection, Williams Re- University of California, Berkeley, Bancroft Library search Center “Sorry you couldn’t find that in the catalog”: Experts in New York, Kentucky, and Vancouver collaborated and innovated to preserve digi- The “Musical Louisiana” Project: Archivist and Orches- Trying to Accurately Describe Non-English Materials in tra in Educational Collaboration a U .S . Repository tally hundreds of hours of video materials . The speakers present the experiences of the content Jean Spencer 609 Creating an International University of California, Berkeley, owner, the vendor, and an outside technical Consortium: The Atomic Bomb Center for Latin American Studies expert . Each presenter covers the decisions, Casualty Commission Engaging Educators in the Telling of a Broader challenges, and successes of digitally preserv- The Atomic Bomb Casualty Commission was History: Working with Primary Resources to ing video in an open-source and free software established by the United States in 1946 to Broaden History Curricula environment . The planning and execution of study the effects of radiation on the survivors preserving video digitally uncovered unique Inside and Out: NEH of Hiroshima and Nagasaki . The archival sci- 605 Preservation Assistance Grants challenges and was an opportunity to discover ence program at Gakushuin University in Tokyo, for Smaller Institutions new solutions and share them across borders . with support from the Japan Society for the There are a multitude of cultural heritage institu- John Walko, Chair Promotion of Science, the National Academy of tions with challenges similar to those within Scene Savers Sciences Archives in Washington D .C ., and the archives . One way for the community of archival, Identification and Discussion of Proper Methods for Texas Medical Center Library archive in Houston, library, museum, and public history profession- Videotape Preservation When No Standards Exist are collaborating to create a consortium of institutions holding ABCC collections . The speakers als to benefit collectively are creative applica- Cynthia J. McLellan tions of NEH Preservation Assistance Grants . City of Vancouver Archives will describe the challenges and benefits of this The panel looks at these grants from inside and BC to KY and Back Again: Crossing Borders to Dis- international collaboration . out, with commentary on what the NEH looks cover New Processes for Digital A/V Preservation Philip L. Montgomery, CA , MLIS, Chair for when it evaluates applications and two case Dave Rice Houston Academy of Medicine-Texas studies from recent grant recipients regarding CUNY TV Medical Center Library implementation, results, and assessment . Implementing and Verifying Digital Audiovisual Preser- Lessons in Culture, Compassion, and Cooperation: vation with Open-Source Technology Papers of the Atomic Bomb Casualty Commission Angelina Altobellis, Chair Northeast Document Conservation Center

Kaori Maekawa Jeff Thompson, JD, MLIS Michael J. Fox, Commentator Institute of Asian Cultures, Sophia University, Tokyo Twentieth Century Fox Film Corporation Minnesota Historical Society Back to Survivors’ Hands: Japan’s Archival Approach to the Atomic Bomb Casualty Commission Lynne Drake Whose Justice? Social Justice and DreamWorks Studios 704 Political Correctness in Archival Daniel Barbiero Thought and Practice National Academy of Sciences Crossing into Consulting: Tales Internationalizing the Atomic Bomb Casualty Commis- 702 from the Trenches Postmodernism helped undermine the certainty with which archivists once held firm to the belief sion Collection Description Five archivists share their varied experiences that we could and should be both objective in the world of archival consulting and respond We Are Not Alone: Perspectives and neutral in our work . Further, postmodern- 610 to your questions . Interested in supplementing on International Copyright ism has recently spawned a strong call for your income with side work? Want to keep using National copyright laws are heavily influenced archivists to engage in social justice with an your professional skills after retirement? Think- by obligations arising out of international agenda that emerges clearly from longstand- ing about striking out on your own and starting treaties and trade agreements . This session ing Western left-of-center political traditions . a consulting practice? Skilled and knowledge- provides an overview of the treaties currently in This is not the 1970s argument about whether able, but unable to find a job? The stories these place and their impact on domestic copyright archivists should be activist in aggressively archivists have to tell will familiarize you with the policy before examining the role of the World seeking out collections documenting underdoc- field of archival entrepreneurship . Intellectual Property Organization (WIPO) in umented communities; it is rather a concern, drafting treaties and archival participation in the Jennifer Hecker, MLIS, Chair and Commentator by conservative and liberal archivists alike, that process . The session concludes with a discus- The University of Texas at Austin the profession is implicitly turning its back on sion of current initiatives, particularly the draft Jennifer Brancato, MA documenting the socio-political right-of-center . treaty on exceptions for libraries and archives . Stephen F . Austin State University, The panelists take a provocative look at the im- Heather Briston, MSI, JD, Chair East Texas Research Center plicit and explicit biases in our profession and University of California, Los Angeles, Ann M. Rowlett practice and make a case for the successful ap- Library Special Collections American Civil Liberties Union of Ohio plication of neutrality in key areas of our work . William J. Maher Thomas P. Wilsted, CA Mark A. Greene, Chair University of Illinois, Urbana-Champaign Wilsted Consulting University of Wyoming, American Heritage Center International Copyright Treaties Rebecca E. Hatcher Tamar Evangelestia-Dougherty University of Chicago, Black Metropolis Dr. David Sutton Yale University University of Reading Library Research Consortium Archival Participation in WIPO Archival Description: Regional, Outreach Across the Aisle: Archival Advocacy and 703 Continental, and Global Diverse Political Groups 2:00 PM – 3:30 PM This session focuses on the challenges, oppor- David Burton tunities, and advantages of systems and stan- Autry National Center Behind the Scenes: dards for archival description that go “Beyond The Evolving Priorities of a Western History Institution 701 How Archivists in the Studio System Work Among the Silos of Borders ”. The speakers discuss regional EAD James E. Fogerty the Entertainment Industry consortia in the U .S ., the multi-national Archives Minnesota Historical Society Credibility and Balance: A View From the Middle of The Hollywood studio system presents a unique- Portal Europe, and the status of the Interna- the Road ly challenging environment in which to apply tional Council on Archives’ international archival descriptive standards . Discussion touches on traditional archival methods . Shifting priorities, Darkness at Noon: Dealing with varying organizational structures, and dynamic the evolution of archival description, financially, 705 the Coming Digital Dark Age of fiscal climates require the studio archivist to technically, and conceptually . Too Much (Archival) Information reach beyond the barriers that often define and Michael Rush, Chair Public and private institutions are under pres- can potentially isolate the various entertainment Yale University, Beinecke Rare Book and sure to sustain long-term electronic archives to divisions to establish supportive partnerships Manuscript Library meet legal and regulatory requirements . These and programming . The panelists discuss how Angelika Menne-Haritz, PhD emerging dark archives require new archival archivists from a selection of major Hollywood Bundesarchiv strategies in terms of appraisal and providing studios traverse the various silos within the Standards and Diversity: Joint Access to Archives Via eventual public access . Archivists and records studio construct, engage their diverse patron the Multinational Archives Portal Europe managers should be prepared to cross borders base, and fulfill their archival mission across Claire Sibille-de Grimoüard in forming partnerships with members of the this multi-dimensional studio landscape . Direction Générale des Patrimoines information retrieval research community to Jeff Pirtle, Chair Revising the International Descriptive Standards: leverage best practices, including in the areas of NBCUniversal Toward a Conceptual Model for Archival Description? predictive analytics, clustering algorithms, text mining, and visual analysis . Elizabeth A. Spatz, MLIS Gregory C. Thompson, PhD University of Utah, J . Willard Marriott Library Walt Disney Company, Disney Consumer Products Jason R. Baron, Chair Organizing the West: Building an Alliance of Three National Archives and Records Administration Eric Chin Western Digital Archives for Encoded Archival Descrip- Dark Archives, Smart IR Techniques, and Lots of Law- NBCUniversal tion Finding Aids yers: The Challenge of Volume in Electronic Archives (Part I)

32 For the most up-to-date- information about Beyond Borders, see “Conference Schedule” at www.archivists.org/conference. Saturday, August 11

Douglas W. Oard Burton Altman, MA, MLS, CA, Chair Claude Zachary, MLIS, Chair University of Maryland, College of Information Studies Florida State University, Special Collections University of Southern California Dark Archives, Smart IR Techniques, and Lots of Law- yers: The Challenge of Volume in Electronic Archives Salvador Güereña Sara S. Hodson, CA (Part II) University of California, Santa Barbara, The Huntington Library Davidson Library The Archivist as Researcher: An Ethical Case Study Maria Esteva Sin Fronteras: Archivists Without Borders The University of Texas at Austin, Texas Advanced Elena S. Danielson Computing Center Chrystal Carpenter, MA, CA Hoover Institution Archives, Stanford University Breaking into the “Dark Archives”: A Look at the Re- University of Arizona, Special Collections Rethinking the Professional Role of the sults of Large-scale Clustering for Archival Appraisal Giving Voice to Missing Persons: The John and Jane Scholar Archivist Does of the Borderlands and Description Philip B. Eppard, PhD Valerie J. Enriquez University at Albany, SUNY Yours? Mine? Ours? How Changes 706 Simmons College The Argument for the Archivist as Scholar in Academia Are Affecting Giving Voice to Missing Persons: The John and Jane Institutional Archives Does of the Borderlands Coloring Outside the Lines: Emerging trends in academia present archivists 710 Tattoos as Personal Archives with opportunities to redefine key roles and Peter Steere Tohono O’odham Nation, Cultural Affairs Office Humans have been recording a variety of infor- partnerships . An increasing focus on interdisci- Documenting Border Issues and the Tohono O’odham mation on their skins for as long as dermal re- plinary and inter-institutional collaboration, new Nation; or We Didn’t Cross the Border, the Border cords exist . Recent surveys indicate that 14% of requirements from NSF and NIH for open access Crossed Us Americans have one or more tattoos . In addition to publicly funded research and mandated Bernard Siquieros, Commentator to their artistry, tattoos document personal and data management plans, and an increasingly Tohono O’odham Nation Cultural Center and Museum community histories, group relationships, and distributed and digital record of faculty activity Documenting Border Issues and the Tohono O’odham social affiliations . This session explores issues all present archival challenges . This session Nation; or We Didn’t Cross the Border, the Border surrounding these records, which have both a includes an overview of key changes and archi- Crossed Us permanent nature and an ephemeral nature . val responses from several institutions: a joint Harvard/MIT project to analyze the changing 708 Speed Leading! Rapid Stephanie Kays, MAS, MLIS, Chair nature of faculty archives, with emphasis on Exchange of Leadership Ideas Minneapolis Institute of Arts interdisciplinary and inter-institutional records; Try something different at SAA 2012! Terry Baxter a digital institutional repository at the University Hosted by Archives Leadership Institute 2011, Multnomah County (Oregon) Records Program of Minnesota that provides distributed respon- attendees of this session engage in fast-paced, Mementos: Records, Authenticity, and Constructed sibility for core university records and unites the one-on-one discussions of leadership qualities . Social Memory in the Inked World born-digital and digitized; and UC San Diego’s Questions will scrutinize personal, professional, Verne Harris Research Cyberinfrastructure, a campus effort and organizational situations . Following the Nelson Mandela Foundation partnering the UCSD Libraries with the San practice of speed dating, attendees, including Deconstructing “The Tattoo” ALI-XI alumni, change partners and topics as Diego Supercomputer Center to create data Libby Coyner, MAS, MLIS management services for researchers, with the directed by a time keeper . After exchanges, the Arizona State Archives Libraries supplying expertise in appraisal, ar- group reconvenes for decompression and distil- Sailors, Prisoners, Bikers, and . . Archivists? Tattoos rangement, description, and preservation . lation . Take away new ideas, enthusiasm, and from Stigmatized to Mainstream contacts from this engaging session! Thomas J. Rosko, Chair Massachusetts Institute of Technology Lori Ann Lindberg, MLIS, CA, Chair San Jose State University Megan Sniffin-Marinoff, CA Harvard University Archives Janet E. Hauck Whitworth University Elisabeth Kaplan Ardys Kozbial 709 Mining Our Own Archives: The University of California, San Diego Libraries Ethics of Archivists Publishing About Collections They Oversee Crossing Borders: Barriers to Is it ever appropriate for archivists to publish 707 Documenting the Underdocumented on collections for which they are respon- Archivists and record keepers who live and work sible? Should the border between archivist in the Southwest borderlands function in a and researcher ever be blurred or breached? politically charged environment . It is a place in Hodson analyzes her book publication based on which core archival values can be challenged at a collection she oversees . Danielson proposes any time, any place . The barriers to collecting a new paradigm to guide archivists as they and accessing borderlands materials are many . venture beyond the archivist/researcher border . The panelists, ranging from a student intern to And Eppard discusses how archivists doing re- a field-tested tribal preservation officer, discuss search in their own collections can benefit their the issues and describe the strategies used to professional development and build bridges to successfully cross borders . the scholarly research community .

REGISTER ONLINE AT www.archivists.org 33 Poster Professional Presentations The 2012 Program Committee encouraged submission of professional poster presentations to broaden the ways in which presenters can share their work. This format gives you the chance to view posters on your own schedule and have informal, one-on-one conversations with the presenters during a set time. Be sure to take this opportunity to see what your colleagues are doing in their repositories around the country! Pre- senters will be available to discuss their posters on Thursday, August 9, from 9:30 to 10:00 am and on Friday, August 10, from 3:00 to 3:30 pm.

P01 P04 Creating Collections: Crossing Borders to Strengthen Mining the Archives: Local Archival Collections Uncovering the Legacy of Slavery in Maryland Kristi Young / Brigham Young University Krystal Appiah / Maryland State Archives Young’s presentation comments on a three-semester program in which a Appiah’s presentation describes the research and outreach efforts of the variety of borders were breached: archive/community, students/profes- Study of the Legacy of Slavery in Maryland project at the Maryland State sionals, students/community members, and archival collection/public Archives . Through databases, case studies, presentations throughout the presentation . This program is a successful model for how archives can state, and online and physical exhibits, the project staff has created new create local collections . access points to records about enslaved and free African Americans in Maryland for the benefit of diverse users, from K-12 students to genealo- P02 gists and scholars . Teresasitas to Goat Walkers: Religious Turmoil on the Borderlands, 1896-1986 P05 Roger Myers / University of Arizona Libraries Collaboration and Social Media: Promoting the Ernest J. Gaines Center From the end of the 19th century to the present, the border between Derek Mosley / University of Louisiana-Lafayette Mexico and the United States has served as a destination for many people fleeing political uprisings and religious persecutions . From the Battle of Mosley’s poster showcases how the new Ernest J . Gaines Center at the Nogales to the Sanctuary Trial, the regional archival holdings document University of Louisiana- Lafayette provides a space to work with the Gaines community and governmental interactions . This presentation highlights the collection . Highlighted are ways in which new repositories can use social topics and collections that represent a life on the border . media to reap big benefits, how the Gaines Center works across academic departments to plan events and programming, and how creating reposito- P03 ry-to-repository relationships can be very useful for growth . What They Captured and What We Remember P06 Cheylon Woods / Alabama Department of Archives and History Bridging the Gap Between Analog and Digital: Conversa- “What They Captured and What We Remember” is a community outreach tions Among Nineteenth Century Revolutionaries program that took the Jim Peppler Southern Courier Photograph Collec- Lori Birrell and Melissa Mead / University of Rochester tion (1965-1968) back into African American communities to encourage discussion among community members and provide a way for the Archival users now expect digital content to be readily available in the archives staff to gain more contextual and biographical information about online environment – a daunting task for any institution . The presenters local social environments and the people present at the time the pictures describe one response to this challenge through the digitization of the Post were taken . This event also gave the Alabama Department of Archives and Family Papers, a 2,000-item, nineteenth-century manuscript collection . In History an opportunity to reach a new audience and show the types of col- this student-driven project, interns transcribe and scan letters and upload lections and services the institution provides . content into Omeka . Seeking to bridge the gap between analog materials and the digital realm, this digitization project offers practitioners a real- world example to meet the growing demand for digital content .

34 REGISTER ONLINE AT www.archivists.org P07 P10 Beyond Barriers: Differently Abled Users and Canadian A GIS Finding Aid for Archival Materials on the Coal Archival Websites Fields of Southern Colorado Lisa Snider / University of British Columbia Tim Hawkins / Bessemer Historical Society Lisa Snider’s presentation documents the results of the first known survey The CF&I Archives in Pueblo, Colorado, holds archival records document- of differently abled users who tested the accessibility of Canadian archival ing the 121-year history of the Colorado Fuel and Iron Company, including websites . It illuminates the barriers that may exist for some viewers and papers, photographs, films, microfilm, ledgers, maps, and drawings . Many suggests methods to overcome them, which will allow for more inclusive of these materials relate to CF&I’s mines . Most reference requests for the and accessible websites for all users . Although the research focuses on CF&I coal fields are geographically based . We are creating a GIS finding Canada, the results can apply to any country . aid for these materials and this presentation describes our progress in developing this online resource . P08 Black Arts Movement in the South: P11 The John O’Neal Papers A Gallery for the Outlaw: Felicia Denice Render / Amistad Research Center Archiving the Art of the Iconoclast Andrea Bottoms, University of North Carolina at Greensboro / Caitlin Pol- Focused on black theater in the South, this presentation provides a lock, Pratt Institute broader perspective on the political and social issues related to the history of the Southern Black Arts Movement through the John O’Neal papers Outlaw art is a term used to describe artistic expressions that push housed at the Amistad Research Center . Actor, director, performer, writer, societal norms and removes art from the gallery or museum and places it community and civil rights activist, and pioneer of African American theater, in the everyday . The iconoclastic nature of such artwork often precludes John M . O’Neal, Jr ., draws on art and politics to make black theater a voice collection and documentation due to cultural standards or illegality . This for social justice . poster illustrates several advantages, challenges, and limitations in creating a digital collection of art instantiations, especially art whose original P09 purpose was to shock and awe . Something Old, Something New: Crossing the Borders of Culture, Technology, and History Lindsay Zaborowski / Pacific University With Washington County Heritage Online, our work to determine how best to represent our county to the public has led to an interesting intersection of archival digitization processes, usability issues, and historical meth- odology . This presentation discusses how we are working to make WCHO accurately represent Washington County’s heritage and how we are able – collectively – to achieve something we could never do on our own . Our experience serves as a practical guide to collaborative digital projects .

Student posters highlight the research activities of graduate students in archives and records management programs, as well as projects and activities of SAA Student Chapters. Posters will be on display in the Exhibit Hall on Thursday, August 9, from 5:30 to 7:30 pm and on Friday, August 10, from 9:30 am to 4:00 pm. Students will be present to discuss their posters with attendees on Thursday from 5:30 to 7:30 pm and on Friday from 11:30 am to 12:30 pm.

1. “Fistic Arcana” and the Will to Remember 12. A Treatise on Fortune Telling: Mimi Lester / Queens College The Tale of a 19th Century Siamese Manuscript Emilie L . Hardman / Simmons College 2. The Occupy Project Matthew Smith / Queens College 13. A Framework for Understanding Community-Based Archival Initiatives 3. Preserving the Evanescence of the Tweet Rebecka Sheffield / University of Toronto Elizabeth Rolando / University of California, Los Angeles 14. Music in Malawi: Arranging a Multi-format Fieldwork Collection 4. Documenting a Nation’s Turbulent Past: Archives in Uganda Kaitlin Justin / Indiana University Natalie Bond / University of Michigan 15. Digitization at the University of Wisconsin-Madison, 5. Preserving the Pixel Party: Archiving Born-Digital Communities Division of University Housing Katharine Lawrie / University of California, Los Angeles Jennifer Kirmer / University of Wisconsin-Madison

6. Unearthing a Records Management Plan: 16. Museum Archives and Registrars: A Collaborative Opportunity The Records of the Southeastern Archaeological Conference Melanie Tran / University of California, Los Angeles Bethany Anderson / University of Texas at Austin 17. The Lebanese in North Carolina Project: 7. HTTP 404: Collection Not Found - Sourcing the Community for a History Only They Could Tell Disaster Planning for Digital Repositories Caroline Muglia / University of North Carolina at Chapel Hill Rebecca Frank / University of Michigan 18. Accessing Hidden Groups in the Archive: 8. CHARTing Our Progress: Strategies for Archival Practice to Facilitate Social History Pratt SILS Students and Project CHART Shira Bistricer / Queens College Cassie Mey / Pratt Institute 19. “Strength in Unity”: Collaborative Project Design 9. Data Management Plans on the Final Frontier for Community Access Nick Krabbenhoeft / University of Michigan Maggie Schreiner / New York University

10. American Document: Deconstructing the Legacy of the 20. Oral History Online: Digital Publication and Web Outreach New Deal in the Farm Security Administration-Office of War Allison Bailey / University of Michigan Information Photographic Archive Monika Erzsebet Berenyi / Ryerson University 21. Beyond Culture Shock: A Survey of Current Students and Recent Graduates of Archival Studies in LIS Programs 11. Puerto Rican Records in the National Archives at New York City Amy Jones / Louisiana State University Dennis Riley / New York University

36 REGISTER ONLINE AT www.archivists.org 22. Etxeak of Memory: The Basque Diaspora in the 27. Tom of Finland Meets Social Media! Oroitzapenak Oral History Project Antoinette Rodriguez / San Jose State University Jill Nagy Anderson / Western Washington University 28. Beyond Physical and Disciplinary Borders: 23. Digitizing Don Quixote The University at Albany Student Chapter of the Christine Parker / Queens College Society of American Archivists in the Field Kate Morris / SAA Student Chapter, University at Albany, 24. Primary Sources in the K-12 Classroom: State University of New York Implications for Archives Patricia Vlastnik / University of Alabama 29. Beyond Borders and Into the Breach! Kristen Marx / SAA Student Chapter, University of Texas at Austin 25. Archival Use for the Study of Runaway Slaves Joyce Pitts / Stephen F . Austin State University 30. Enhancing Graduate Education in Archives and Records Management: Activities of the UNC-Chapel Hill SCOSAA 26. Challenges and Opportunities for the Postmodern Archive: Sarah Lippincott / SAA Student Chapter, Lessons from Within and Without University of North Carolina at Chapel Hill Blake Spitz / Simmons College

REGISTER ONLINE AT www.archivists.org 37 JOIN OUR INDUSTRY PARTNERS AT BEYOND BORDERS! In the Beyond Borders Exhibit Hall, you’ll have an unparalleled opportunity to talk with our industry partners, express your ideas and opinions, and learn what’s new in the field. What products and services do you need to ensure growth and sustainability? Tell our exhibitors and sponsors! As of April 2012, the following companies have committed to being on site at Beyond Borders.

SPONSORS Brodart Co . Northern Micrographics

Atlas Systems, Inc . (Bronze Sponsor) Conservation by Design-North America Parking Lot Scanning History Associates (Career Center) Cuadra Associates, Inc . Preservation Technologies Hollinger Metal Edge DC Video Print File, Inc . Digital Transitions Rapid Refile OCLC Research (CyberCafé) DLSG at Image Access Re:Discovery Software, Inc . EXHIBITORS Eloquent Systems, Inc . Selago Design, Inc . ArcaSearch Gaylord Bros ,. Inc . Talas Archival Education and Research Initiative (AERI) Hollinger Metal Edge, Inc . The Crowley Company ArchiveGrid from OCLC Research Indus MIS, Inc . The Cutting Corporation Atlas Systems, Inc . Infolinx System Solutions Underground Archives Audio Visual Preservation Solutions JVC Advanced Media USA, Inc . University Products, Inc . Backstage Library Works MINISIS, Inc . Book2net, Inc . Northeast Document Conservation Center

Knowledge Center ® for Archives • Make your collections visible and provide for searching across and within collections • Save time and staff resources by generating EAD finding aids, deeds of gift, MARC records, and more from your catalog records • Get out from under your processing backlog by using software designed to help you manage your archives more efficiently Contact us today for a demonstration or more information!

CUADRA ASSOCIATES, INC. 800/366-1390 | [email protected] | www.cuadra.com/skca A SydneyPLUS Company |

38 REGISTER ONLINE AT www.archivists.org Schedule-at-a-Glance Schedule-at-a-Glance Plan your attendance at Beyond Borders using this comprehensive listing of meetings, education sessions, forums, social events, and more!

For the most complete and up-to-date information about the program 8:00 AM – NOON – and to register! - see the “Conference Schedule” on the conference Publications Board website at www.archivists.org. 8:30 AM – 12:30 PM Joint Meeting: TS-EAD / TS-EAC-CPF / SDT Sunday, August 5 Here Today, Hear Tomorrow: A Workshop on Academy of Certified Archivists Archival Audio (and a Peek at Video) Certification Examination 9:00 AM – 5:00 PM (Day 2 of 2) Archivists of Religious Collections Archives: Principles and Practices Fundamentals of EAD and XSLT Stylesheets Section Service Project (Day 1 of 2) (Day 2 of 2) 9:00 AM – 5:00 PM Monday, August 6 2012 Research Forum: “Foundations and Innovations” Repository Tours and Open Houses, On-Your-Own Explorations 8:00 AM – 5:00 PM Repository Tours and Open Houses, On-Your- SAA Council Own Explorations Congressional Papers Roundtable

9:00 AM – 5:00 PM 9:00 AM – 1:00 PM 9:00 AM – 4:00 PM CURATEcamp SAA 2012 Standards Committee Academy of Certified Archivists Board of Directors Describing Moving Images with PBCore 10:00 AM – 1:00 PM Digital Forensics for Archivists [DAS] 9:00 AM – NOON Diversity Committee Encoded Archival Context – Corporate TS-DACS Bodies, Persons, and Families (EAC-CPF) 1:00 PM – 5:00 PM Cultural Property Working Group Here Today, Hear Tomorrow: A Workshop on Committee on Ethics and Intellectual Property Working Group Archival Audio (and a Peek at Video) Professional Conduct (Day 1 of 2) SAA / ALA / AAM Joint Committee (CALM) Fundamentals of EAD and XSLT Stylesheets 2:00 PM – 5:00 PM 9:00 AM – 10:00 AM (Day 1 of 2) Membership Committee 2012 Program Committee Archives: Principles and Practices (Day 2 of 2) 3:00 PM – 5:00 PM 10:30 AM – 11:30 AM Finance Committee Tuesday, August 7 SAA Leadership Orientation and Forum Wednesday, August 8 8:00 AM – 4:00 PM 11:30 AM – 1:00 PM Registration Desk Open 8:00 AM – 6:00 PM Annual Meeting Task Force Registration Desk Open 9:00 AM – 5:00 PM NOON – 5:00 PM Web Archiving: Selection, Capture, 8:00 AM – 5:00 PM Networking Café Open Preservation, and Marketing Bookstore Open SAA / Regionals Summit NEW! Utilizing Focus Groups to Gain User Feedback 8:00 AM – 1:00 PM Developing Specifications and RFPs for 1:00 PM – 5:00 PM Committee on Education Recordkeeping Systems [DAS] The American Archivist Editorial Board Business Archives Section Colloquium

Icon Key: Pre-Conference Program Education Session Special Event SAA Group Other Groups Lightning Session 39 Schedule-at-a-Glance

1:00 PM – 3:00 PM 7:00 PM – 8:00 PM 108 “Let a Record Be Kept Among You”: Government Affairs Working Group Key Contacts Subcommittee Archival Theory and Religious Thought Roundtable Meetings 109 Listening In to Conversations 8:00 PM – 9:15 PM Across Borders • Architectural Records New Member / First-Timer Orientation 110 Partnerships, New and Old: Preserva- • International Archival Affairs and Forum tion in the 21st Century • Labor Archives • Local Government Records Thursday, August 9 11:30 AM – 1:30 PM • Metadata and Digital Object 7:00 AM – 6:00 PM Lunch on Your Own • Military Archives NEW! Registration Desk Open • Research Libraries NOON – 1:15 PM • Women Archivists 7:00 AM – 5:00 PM Academy of Certified Archivists Business Meeting and Luncheon Bookstore Open 3:00 PM – 5:00 PM Forum: SAA Standards Portal Awards Committee 8:00 AM – 5:00 PM Forum: Annual Meeting Task Force Networking Café Open 3:00 PM – 4:00 PM Forum: African Americans and the Archival 2013 Program Committee Profession: Evolving Perceptions of Diversity 8:00 AM – 9:30 AM CONTENTdm Users Group Brown Bag Lunch Plenary Session I 3:15 PM – 5:15 PM EAD Consortia Brown Bag Lunch Roundtable Meetings 9:30 AM – 12:30 PM Progressive Archivists Caucus • Archival Educators Academy of Certified Archivists Brown Bag Lunch • Archival History Item-Writing Workshop State Historical Records Advisory Boards • Archives Management Forum: (SHRAB) Brown Bag Lunch Joint Session of the Archives Management 9:30 AM – 10:00 AM and Lone Arrangers Roundtables Mentoring Program Meet-and-Greet 1:30 PM – 3:00 PM • Archivists and Archives of Color • Archivists’ ToolkitTM / ArchonTM Professional Poster Presentations 201 Taking Stock and Making Hay: Archival Collections Assessment in Action • Joint Meeting: Human Rights Archives / Women’s Collections 10:00 AM – 11:30 AM 202 Hybrids and Legacies: Challenges of • Performing Arts 101 Bitstreams Beyond Borders: The Value Finding Aids in the Digital Age of Digital Forensics to Archivists • Records Management 203 To the Community and Beyond: • Science, Technology, and Healthcare 102 Archiving Mujeres: Engaging Users to Interact with Un Movimiento Toward Greater Indiscrimi- Participatory Archives • Visual Materials Cataloging and Access nate and Inclusive Recordkeeping Practices 204 New Ways of Seeing: Successful Advo- Within Information Repositories 5:30 PM – 7:30 PM cacy, Outreach, and Diversity Strategies in Roundtable Meetings 103 Choose Your Own Arrangement: Using Academic Special Collections and Archives Large-scale Digitization Efforts to Process 205 Share a Byte! A Practical, Collab- • Archives Management Image and Audiovisual Collections orative Approach to Electronic Records in • Encoded Archival Description 104 Commemorating the Civil War: Modern Political Collections • Joint Meeting: Issues and Advocacy / Transforming the Historical Record Latin American and Caribbean Cultural 206 The Thin Line Between Supply Through Digitization Heritage Archives and Demand: The Pesky Business of • Lesbian and Gay Archives 105 A Meeting of the Minds: HCI and the Archival Education Re-engineering of Archival Processing • Lone Arrangers 207 Beyond Borders of Belief: Spirituality • Native American Archives 106 Connecting to Collections: and the Archival Enterprise Improving Collections Care Through • Privacy and Confidentiality 208 Kids These Days: K-12 Students and Statewide Collaboration • Public Library Archives and Special Collections the Use of Primary Sources 107 From Hidden Collection to Interna- • Recorded Sound 209 Gulliver’s Travels: Collaboration Among tional Incident: The John Cutler Papers and Different Worlds Within Archival Institutions • Security the Guatemala Syphilis Experiments • Students and New Archives Professionals NEW!

40 Icon Key: Pre-Conference Program Education Session Special Event SAA Group Other Groups Lightning Session Schedule-at-a-Glance

210 The Attorney / Archivist Dialog: Cross- 7:00 AM – 5:00 PM 307 A New International Network on ing Professional Borders to Provide Access Bookstore Open Literary Archives to Legal Records 308 Adapting Together: Acquisition 7:00 AM – 8:00 AM Strategies for 21st Century Archives 3:30 PM – 5:30 PM Write Away! Breakfast 309 Rules of Engagement: The Politics and Section Meetings Pleasures of “Living Archives” • Acquisitions and Appraisal 8:00 AM – 5:00 PM 310 Archival Outreach Through the • Description Networking Café Open Breath of Life Institute • Electronic Records • Oral History 8:30 AM – 9:30 AM 9:30 AM – 4:00 PM • Preservation 301 Crowdsourcing Our Collections: Three Exhibit Hall Open • Reference, Access, and Outreach Case Studies of User Participation in Meta- data Creation and Enhancement 10:00 AM – 11:30 AM • Visual Materials 302 Strange Bedfellows: Transgressing Sec- 401 Linking Data Across Libraries, Archives, 5:30 PM – 7:30 PM tor Borders in Records Management and and Museums Archival Practice Projects Exhibit Hall Grand Opening / Happy Hour 402 Engaging Undergraduates, Advanc- 303 Things They Never Taught You in ing Archives: Innovative Approaches for a Graduate Student Poster Presentations Graduate School: Donor Relations “Forgotten” User Group

7:30 PM – 9:30 PM 304 Expanding Our Reach: 403 Beyond Documents: The Archivist’s Building International Collections Role in Research Data Curation All-Attendee Reception and Global Relationships 404 Removing Borders: Toward Seamless Friday, August 10 305 Trustworthiness Beyond Borders: Connections Between Born-Digital and Developing and Implementing the Hard-Copy Records 7:00 AM – 6:00 PM ISO TDR Standard 405 Contesting History in the Archives Registration Desk Open 306 Beyond Allied Professions: When You’re 406 80,000 Volunteers Can’t Be Wrong: the Archivist and the Librarian The Case for Greater Collaboration with Wikipedia

Icon Key: Pre-Conference Program Education Session Special Event SAA Group Other Groups Lightning Session 41 Schedule-at-a-Glance

407 Small Frame, Big Picture: Preservation Saturday, August 11 603 The Objects of Our Affection: and Access for Small-Gauge Film Arranging and Describing Artifacts in 7:00 AM – 1:00 PM Archival Collections 408 In Pursuit of the Moral Imperative: Exploring Social Justice and Archives Registration Desk Open 604 A Bilingual History: Promoting Spanish Language Collections to Tell the History of 409 Asian and Pacific Islanders (API) 7:00 AM – 9:00 AM the American West and Mexico Creating Diverse and Collaborative Community Archival Methods Bookstore Open 605 Inside and Out: NEH Preservation As- sistance Grants for Smaller Institutions 410 Advocacy All Around Us: 8:00 AM – 1:00 PM Engaging Controversies, Collaborations, 606 Documenting Beyond Our Gates: Networking Café Open and Collectors in Archives Exploring New and Diverse Collecting Activities of Historically Black College 8:00 AM – 9:30 AM 11:30 AM – 12:45 PM and Universities 501 Out in Front: Transforming the Exhibit Hall Brunch National Archives for the 21st Century 607 The Challenges and Rewards of Open- Source Digital Video Preservation 502 Graduate Student Paper Presentations 11:30 AM – 12:30 PM 608 Archivist-Artist Partnerships: Graduate Student Poster Presentations 503 Favorite Collaborative Tools Learning from Three Case Studies of in Preservation Creative Collaboration 1:00 PM – 3:00 PM 504 Breaking Down Boundaries: 609 Creating an International Consortium: Section Meetings Incorporating Users into Digital The Atomic Bomb Casualty Commission Repository Development • Archivists of Religious Collections 610 We Are Not Alone: Perspectives on • Business Archives 505 Solving Our Problem with Authority International Copyright and Sharing: Current Developments and • College and University Archives Prospects 2:00 PM – 3:30 PM • Government Records 506 Removing Barriers and Creating Bridg- 701 Behind the Scenes: How Archivists in • Manuscript Repositories es: Archives, Development, and Advocacy the Studio System Work Among the Silos of • Museum Archives 507 Strategies for Undertaking Electronic the Entertainment Industry 3:00 PM – 4:00 PM Records Management in Museums 702 Crossing into Consulting: Tales from the Trenches Exhibit Hall Closing Break 508 Interlibrary Loan and Archives: The Final Frontier 703 Archival Description: 3:00 PM – 3:30 PM 509 Beyond Resettlement: Overcoming Regional, Continental, and Global Professional Poster Presenters Hurdles to Document the Experiences and 704 Whose Justice? Social Justice and Available for Discussion Contributions of Refugees Political Correctness in Archival Thought 510 Independent Community-Based and Practice 3:30 PM – 4:00 PM Archives: Opportunities and Challenges 705 Darkness at Noon: Dealing with the Salute to Authors Coming Digital Dark Age of Too Much 10:00 AM – 11:00 AM (Archival) Information 4:30 PM – 5:30 PM SAA Annual Membership 706 Yours? Mine? Ours? Plenary Session II: (Business) Meeting How Changes in Academia Are The Presidential Address Affecting Institutional Archives 11:00 AM – 12:30 PM 707 Crossing Borders: Barriers to 5:45 PM – 7:15 PM Lunch on Your Own Documenting the Underdocumented Awards Ceremony SAA Council 708 Speed Leading! Rapid Exchange of Leadership Ideas 7:30 PM – 9:00 PM 12:30 PM – 1:30 PM 709 Mining Our Own Archives: Alumni Mixers and Parties TM 601 Using Archon and Archivists’ The Ethics of Archivists Publishing TM Toolkit to Become More Participatory About Collections They Oversee 9:00 PM – 10:15 PM 602 Beyond Inherited Order: Lone 710 Coloring Outside the Lines: Archives in the Movies Arrangers, Legacy Arrangements, and Tattoos as Personal Archives Electronic Records

42 Icon Key: Pre-Conference Program Education Session Special Event SAA Group Other Groups Lightning Session Historic San Diego: A Cultural Medley

Wild Animal Park giraffes at sunset . (San Diego Convention & Visitors Bureau) Spencer-Ogden Building, 770 5th Avenue; built 1874 . (Cristela Garcia-Spitz)

Check out the Host Committee’s blog at in the early 1800s, Old Town became the commercial and governmental www.archivists.org/conference as you hub of the San Diego region . Retired soldiers cultivated plots of land out- make your plans to attend Beyond Borders! side the Presidio boundaries, and a plaza was built in the early 1820s . By 1841, a new kind of immigrant appeared in Old Town: pioneers from In September 1542, Portuguese explorer Juan Rodriguez Cabrillo sailed the Midwest seeking to establish into what is now San Diego Bay . He rested there for a while before con- farms and homes, propelled by a tinuing his expedition on behalf of Spain up the California coast . Little staunch belief in Manifest Destiny . did he know that, in time, San Diego would grow into a cultural medley In July 1846, at the outset of the that includes Spanish, Mexican, and Asian influences, along with that Mexican-American War, a party of of the Kumeyaay and other indigenous people of the region . But it is, American Marines raised the Amer- perhaps, Mexico’s influence that is the most thoroughly intertwined in ican flag in Old Town Plaza and San Diego today . This is most evident in Old Town San Diego, which was battled native, Spanish-speaking designated a California historic park in 1968 . Californios for rights to the land . Today, Old Town recreates life in San Diego from 1821 to 1872 during the In 1848, the Treaty of Guadalupe Mexican and early American periods . Composed of shops, restaurants, Hidalgo formally brought San museums, historic sites, artisan workshops, galleries, and a professional Diego into the United States . theater, it is one of San Diego’s largest and most visited attractions . Old Town continued to grow Many historic buildings dot the narrow streets, including the Whaley in the 1850s and 1860s . House, which holds the infamous distinction of being one of the most Americans built new wooden haunted houses in the United States . structures in the New England Old Town Historic State Park is the “birthplace” of not only San Diego, but style and remodeled some of of California as well . It was here that Father Junípero Serra built the first the older adobe buildings . In Spanish mission in California that would accompany the Presidio (military the 1870s the focus of devel- fort) overlooking the town in 1769 . After the Mexican War of Independence opment shifted as newcomer 835, 5th Avenue, Gaslamp Quarter; former home of Wyatt Earp’s Gambling Hall and Saloon . (Cristela Garcia-Spitz) REGISTER ONLINE AT www.archivists.org 43 Historic San Diego: A Cultural Medley

Alonzo Horton promoted development of present-day downtown San Diego and many Americans began moving south into the New Town area, closer to the bay . Despite this, Old Town remains a symbol of San Diego’s origin, including its many historical sites and places of interest . Mexican heritage still plays a major role throughout the region and continues to heavily influence the city’s culture . According to the 2010 census, a third of all San Diegans consider themselves of Hispanic or Latino origin, and well over 80% of those consider themselves Mexican . Tijuana, the largest city in Baja California and one of Mexico’s leading industrial and financial centers, sees thousands of San Diegans commute there every day— and vice versa . In fact, many families are bi-national and, because of the fluidity of this arbitrary border, they lead bi-national lives . Tijuana continues to be one of the fastest growing cities in Mexico, and multiple San Di- ego/Tijuana organizations exist on both sides of the border to promote regional collaboration and innovation . Mexico has left an indelible cultural mark on the region . In architecture, Spanish and Mexican themes adorn many San Diego buildings, notably in Balboa Park . Mexican art, such as paintings and murals influenced by Diego Rivera, Jose Clemente Orozco, David Alfaro Siquerios, and Frida Kahlo, can be seen at local museums, on campuses, and in Barrio Logan’s historic Chicano Park . Additionally, San Diego celebrates several significant Mexican holidays, including Cinco de Mayo on May 5 (of course!), Independence Day on September 16, and Día de los Muertos (Day of the Dead) on November 1 and 2 . On a more personal level, visitors to San Diego cannot help but experience Mexico’s influence in the area via their taste buds . It is nearly impossible to find a San Diego street that doesn’t offer a Mexican restaurant . Whether an upscale eatery or an unassuming taco shop—chances are, the food will be unique and exceptional! — Brandon Oswald and Alan Renga Hotel Del Coronado; opened 1888 . 2012 Host Committee (Cristela Garcia-Spitz)

2012 SAA Host Committee

Ardys Kozbial, Chair Helene Idels Brandon Oswald University of California, San Diego Escondido Public Library Island Culture Archival Support

Aubrey Carrier Amy Jankowski Katrina Pescador Wells Fargo & Co . Archives San Diego Zoo Global San Diego Air & Space Museum

Jenny Cashman Jane Kenealy Alan Renga Crossroads School San Diego Historical Society San Diego Air & Space Museum

Eric Chin Nancy Lenoil Annie Ross NBCUniversal California State Archives University of California, San Diego

Steven Coy Diane Maher Jeffrey Schermer University of California, San Diego University of San Diego Quintiles, Inc .

Cristela Garcia-Spitz Kelly McAnnaney Bradley Westbrook University of California, San Diego University of California, San Diego University of California, San Diego

Timothy Gladson Stephanie Mirkin Kim Schwenk Geothermal Resources Council San Diego History Center University of California, San Diego

44 REGISTER ONLINE AT www .archivists .org Getting to

Beyond Is As BordersEasy As 1 – 2 – 3!

1. Register Employee of SAA Member* Member Institution Nonmember INTERNET Register online using our secure Beyond Early-Bird (by 7/6) $319 $369 $449 Borders registration form at Advance (by 7/27) $369 $419 $499 http://www .archivists .org/conference . Onsite (after 7/27) $429 $479 $559 One-Day $179 N/A $229 FAX Fax your completed registration form, Student $139 N/A $209 with credit card information, to One-Day Student $119 N/A $159 312-606-0728, Attn: Beyond Borders Guest $99 N/A $139 Registration . *The Advance deadline is July 6. Regular rates apply after that date. Do not fax your registration if you are paying by check. **Scholarships are available for this workshop. Read more at http://www2.archivists.org/sites/all/files/EAC- ScholarshipApp.pdf. MAIL Send your completed registration form, with credit card information or check Late Registration: Registrations received after SAA/ARMA Reciprocal Registration Fees: The made payable to SAA, to: July 20 will be returned to sender . After July 20 SAA and ARMA International governing bodies Society of American Archivists you must register on site at the Registration Desk have approved a resolution that permits the Attn: Beyond Borders Registration located in the San Diego Hilton Bayfront, 1 Park members of each organization to attend the 17 North State Street, Suite 1425 Boulevard, San Diego, CA 92101 . Those register- other’s annual conference at member rates . The Chicago, IL 60602 ing after July 20 may not appear in the confer- resolution is intended to encourage expansion of ence attendee roster . educational opportunities for both professions . Advance registrations for Pre-conference Confirmation Payment and Registration Deadlines Programs ONLY will be accepted until July 6. You will receive confirmation of your registration Registrations are processed on a first-come, After this date, individuals may register onsite via email . This notice will verify that your reg- first-served basis . Register online for faster pending availability of seats in the program. istration has been processed and will serve as confirmation of your Beyond Borders registra- service. If you choose to fax or mail your registra- Cancellations and Refunds: If for any reason tion . Please allow up to three business days to tion, please complete the entire form (on pages you must cancel your registration, your written receive your confirmation, then take a moment 45 – 46) to speed your registration . To avoid request must be received before July 6, 2012, to review it upon receipt . If you have a question, being double-billed, do not send your registra- to receive a full refund . A $50 handling charge please contact the Conference Office toll-free at tion via both fax and mail . will be assessed for written cancellations 866-722-7858 immediately . Full payment must accompany your registration . postmarked between July 7 and July 20 . No Registrations not accompanied by payment will refunds will be issued after July 20. Registration Desk Hours Pre-registrants may pick up their packets at the be placed on hold until payment is received . Guest Option: This option (designed especially Pre-registration Desk in the San Diego Hilton SAA accepts checks made payable to SAA, as for spouses and children of conference at- Bayfront . Your registration packet will include well as credit cards issued by VISA, MasterCard, tendees) allows the guest to attend the Plenary a name badge and an Onsite Program that American Express, or Discover . Payment must Sessions, the All-Attendee Reception, and the lists times and locations for all sessions and be made in U .S . funds . No purchase orders or Exhibit Hall for $40 adult / $10 child 12 and events, as well as descriptions of all education vouchers can be accepted . If payment is by under . Guest registrations must accompany sessions . You must have a name badge to gain credit card, we recommend that you register the conference attendee’s registration . When admission to all sessions and events . online at www .archivists .org/conference . registering a guest, please be sure to include Early-Bird Registration: Register by July 6 and full names on the registration form . Tuesday, August 7: 8:00 am – 4:00 pm save at least $50 off Advance registration rates SAA full members are not eligible for the SAA Wednesday, August 8: 8:00 am – 6:00 pm and $110 off Onsite rates . student member rate . Student nonmembers are Thursday, August 9: 7:00 am – 6:00 pm Advance Registration: Register by July 20 to required to fax a copy of a valid student ID or other Friday, August 10: 7:00 am – 6:00 pm proof of enrollment to the Conference Office (312- save at least $60 off Onsite rates . Saturday, August 11: 7:00 am – 1:00 pm 606-0728) to qualify for the student discount .

REGISTER ONLINE AT www.archivists.org 45 2. Reserve Your Hotel Air Canada Ground Transportation The Hilton San Diego Bayfront (1 Park Boule- 888-247-2262 www .aircanada .com San Diego International Airport (www .san .org) vard, San Diego, CA 92101) will serve as the is located 3 miles northwest of downtown San Beyond Borders Headquarters Hotel . Alaska Airlines Diego . The Hilton San Diego Bayfront does 800-252-7522 The conference organizers have negotiated the www .alaskaair .com not offer an airport shuttle service, but the special discounted conference rates listed below . hotel is readily accessible from the airport by Allegiant Air automobile, taxi ($15 - $20), or a variety of Room rates include complimentary high-speed 702-505-8888 Internet access in guest rooms . These rates are www .allegiantair .com shuttle services . (See http://www .san .org/sdia/ available until July 12 OR until our room block transportation/default aspx. for companies and American Airlines/ contact information . SuperShuttle offers a $1 has been met, whichever comes first. After this American Eagle (Los Angeles only) date – or the date on which the room block has 800-433-7300 discount with discount code “JXWRX” during been met – we can no longer guarantee rates www .aa .com advance booking; discounted rates as low as $6 per person offered for Airport Shuttle advance and availability . We advise you to make your British Airways room reservations as soon as possible to ensure 800-247-9297 bookings .) Shuttle service is available at the availability and the discounted rate . www .britishairways .com “Shuttle for Hire Island” across from Terminals 1 and 2, and curbside at the Commuter Terminal . Delta Airlines/ To make your hotel reservation: A Transportation Coordinator will place you with • From the conference website at www .archi- Delta Connection (Los Angeles only) 800-221-1212 the first available shuttle unless you specify a vists .org, click on the conference logo and www .delta .com particular shuttle company . then on “Reserve a Room ”. Frontier Airlines • Or call the hotel directly at 619-564-3333 Taxis are available on a first-come, first-served 800-432-1359 basis from any of the Transportation Plazas . (or toll free, 800-445-8667, for Hilton central www .frontierairlines .com reservations) . The conference is listed under There are no flat rates because all taxis run on “SAA” or “Society of American Archivists ”. Hawaiian Airlines meters . Expect to spend approximately $15 - 800-367-5320 $20 for a cab ride to downtown San Diego . Rates do not include applicable taxes (currently www .hawaiianair .com 10 .5% per room per night, plus 2% per room per JetBlue Airways For additional options, see the San Diego Mass night secondary tax, plus 0 .15 USD per room 800-538-2583 Transit System’s trip planner at www .sdmts .com . per night tertiary tax, subject to change without www .jetblue .com notice) . A credit card as a guarantee is required By Train Southwest Airlines for all reservations . Cancellations must be made 800-435-9792 Amtrak Trains (www .amtrak com):. San Diego’s 48 hours in advance of scheduled arrival . www .southwest .com Building Station is located at 1050 Kettner Boulevard (about 1 3. miles from the Hilton) . Room rates: Spirit Airlines From there, you can walk, take a taxi, or take $199 Single/Double 800-772-7117 an MTS trolley . (See MTS’s trip-planner: www . $20 per additional person www .spirit .com sdmts com,. or call 619-557-4960 / 619-557- Sun Country Airlines The Hilton San Diego Bayfront is in 800-359-6786 4555 for trolley/bus ). compliance with the Americans with www .suncountry .com By Bus Disabilities Act . United Airlines 800-864-8331 Greyhound (www .greyhound .com): The 3. Get to – and www .united .com Greyhound Station is at 1313 National Avenue (about half a mile from the Hilton) . From there, Around – San Diego US Airways / US Airways Express 800 .428 .4322 you can take a taxi or an MTS bus . (See MTS’s By Air www .usairways .com trip-planner: www .sdmts .com, or call 619-557- 4960 / 619-557-4555 for trolley/bus .) San Diego International Airport-Lindbergh Field Virgin America (http://www .san .org/) is 3 miles, or a 10-minute 877-359-8474 By Car drive, from the Hilton San Diego Bayfront . www .virginamerica .com There are several ways to get to the Hilton San The official airline carrier selected to assist Volaris Diego Bayfront if you drive . The Hilton provides travelers to Beyond Borders is American Airlines . 866-988-3527 www .volaris .mx/en detailed directions and a map at http://www1 . To receive the special 5% discount for travel, hilton com/en_US/hi/hotel/SANCCHH/direc. - provide the reference number below and travel WestJet tions .do#localairports . Hilton San Diego Bayfront between August 2 and August 14 . 888-937-8538 www .westjet .com currently offers self-parking at $27 per day and American Airlines valet parking at $36 per day . For additional park- 800-433-7300 You may also contact SAA’s official travel agent ing options in the Gaslamp Quarter, see http:// www .aa .com for assistance in arranging your air travel: www .gaslamplocal .com/menu/217/Park .html . Reference: 8682BN Phil Marks, Travel Too For more information about Getting Around Alternative schedules and lower fares may be 800-235-130 San Diego, check out the conference website found with other airline carriers, such as: 650-553-9600 (San Francisco) at www.archivists.org/conference and click phil@traveltoo com. on “Concierge.”

46 REGISTER ONLINE AT www.archivists.org - 11 Beyond2012 SAA AnnualBorders Meeting • August 6 Registration Form

To register online using our secure Beyond Borders registration form, go to www.archivists.org/conference .

1. Registration Is your employer an Institutional Member of SAA? One registrant per form . Please type or print clearly . No Yes Nonmembers employed by SAA member institu- Last Name First NAME MI Nickname for Badge tions are eligible to receive partial discounts on SAA event registration .

Institution Name SAA/ARMA Reciprocal Rate: No Yes

Mailing Address ARMA ID#: ______

Street or PO Box Check here if you have any special needs in order to participate fully in this event . The conference staff will contact you . City State/Province ZIP/Postal Code Country T his address is for my ❑ Home ❑ Business ❑ Other ❑ Use this as my preferred mailing address for all SAA BUSINESS .

If Student, Name of School

( ) ( ) ( ) PHone Home PHONE Fax

E-Mail Address

2. Conference Registration Fees † Guest Registration: Designed especially for spouses, partners, and children of conference Weekly registration includes all Plenary and Education Sessions and Exhibit Hall . attendees, guest registration allows the guest Registration fee does not include Pre-conference Programs or Special Ticketed Events . (See p . 46 ). to attend the Plenary Sessions, the All- Attendee Reception, and the Exhibit Hall . Guest members* Employees of SAA Member registrations must accompany the conference Institutions nonMembers Please check appropriate box: attendee’s registration . When registering a guest, please be sure to provide full names below . Early-Bird (by 7/6) ...... ❑ $319 ❑ $369 ❑ $449 Advance (by 7/20) ...... ❑ $369 ❑ $419 ❑ $499 Onsite (after 7/20) ...... ❑ $429 ❑ $479 ❑ $559 One-Day ❑ Wednesday 8/8 ❑ Thursday 8/9 ❑ Friday 8/10 ❑ Saturday 8/11 . . . ❑ $179 N/A ❑ $229 Student ...... ❑ $139 N/A ❑ $209 Student One-Day (any one day) ❑ Wednesday 8/8 ❑ Thursday 8/9 ❑ Friday 8/10 ❑ Saturday 8/11 . . . ❑ $119 N/A ❑ $159 Expo Hall Only ...... ❑ $109 N/A ❑ $109 Guest† ...... ❑ $99 N/A ❑ $139

Subtotal Conference Fees $ ______

REGISTER ONLINE AT www.archivists.org 47 Members Employees of SAA Nonmembers (Advance/Regular)* Member Institutions (Advance/Regular)* 3. Pre-conference Program Fees (Advance/Regular)*

1311 Archives: Principles and Practices (8/5-6) ...... ❑ $289 / $339 ❑ $329 / $379 ❑ $369 / $419 1312 Describing Moving Images with PBCore (8/6) ...... ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 1313 CURATEcamp SAA 2012 (8/6) ...... ❑ $39 / $89 ❑ $59 / $109 ❑ $69 / $119 1314 Digital Forensics for Archivists [DAS] (8/6) ...... ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 1315 Encoded Archival Context – Corporate ...... ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 Bodies, Persons, and Families (EAC-CPF) (8/6)† 1316 Here Today, Hear Tomorrow: A Workshop on Archival Audio (Including a Peek at Video) Day 1 (8/6) ...... ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 Day 2 (8/7) ...... ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 Day 1 AND Day 2 (8/6–7) ...... ❑ $289 / $339 ❑ $329 / $379 ❑ $369 / $419 1317 Fundamentals of EAD and XSLT Stylesheets (8/6–7) ...... ❑ $329 / $379 ❑ $369 / $419 ❑ $409 / $459 1318 Web Archiving: Selection, Capture, Preservation, and Marketing (8/7) ...... ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 1319 Utilizing Focus Groups to Gain User Feedback (8/7) ...... ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 1320 Developing Specifications and RFPs for Recordkeeping Systems [DAS] (8/7) . . . ❑ $189 / $239 ❑ $214 / $264 ❑ $239 / $289 Subtotal Pre-Conference Fees $ ______$ ______$ ______*The Advance deadline is July 6 . Regular rates apply after that date . †Scholarships are available for this workship . Read more at http://www2 .archivists org/sites/all/files/EAC-ScholarshipApp. .pdf .

4. Ticketed Special Events

Please indicate if you plan to attend — even if the event is free to registrants — so that we may have an accurate estimate of attendance .

# Tickets SAA Research Forum (8/7) ______Free to registrants; $50 / $25 (students) for those not registered for Beyond Borders ACA Annual Business Meeting and Member Luncheon (8/9) ______Free to ACA Members

All-Attendee Reception (8/9) ______1 Free to registrants

Guest Ticket to All-Attendee Reception (8/9) ______$40 Adult / $10 Children 12 and under (Cash Bar) Adult Child

Subtotal Special Event Fees $ ______

5. Method of Payment

All registrations must be accompanied by payment, and all payments must be made in U .S . funds . For faster service: The conference office accepts checks, VISA, MasterCard, American Express, and Discover . Please Register online at www.archivists.org/conference make checks payable to SAA . Do not send cash . Or submit via fax to: 312-606-0728 Total: $ ______n Check # ______Checks must include name(s) of registrant(s) . Or send completed form with payment to: n VISA n MasterCard n American Express n Discover Society of American Archivists Attn: Beyond Borders Registrar 17 North State Street, Suite 1425 Credit Card # Expiration Date CVV Chicago, IL 60602-3315 Questions? 312-606-0722 Name on Card (please print) Telephone Number if name on card differs from attendee 866-722-7858 (toll-free) Please do not submit registration via more than one method . Cardholder’s Signature

48 REGISTER ONLINE AT www.archivists.org Speaker Index

Abbey, Heidi N ...... 410 Foutz, Stephanie C ...... 501 Maggard, Suzanne ...... 202 Schmidt, Greg ...... 503 Adams, Abby R ...... 205 Fox, Michael J ...... 703 Maher, William J ...... 610 Schmuland, Arlene B ...... 206 Ainsworth, Kyle ...... 605 Francisco-Revilla, Luis ...... 105 Malbin, Susan ...... 302 Seemiller, Jamie ...... 203 Altman, Burton ...... 707 Freed, Jenny C ...... 306 Mallett, Anna Marie ...... 509 Shibuyama, Loni ...... 410 Altobellis, Angelina ...... 605 Friedlander, Amy ...... 403 Manning, Lucinda ...... 405 Sibille-de Grimouard, Claire ...... 703 Ambacher, Bruce I ...... 305 Fulgham, Matt ...... 501 Marciano, Richard ...... 404 Simmons, Jerry ...... 505 Angjeli, Anila ...... 401 Gahegan, Leanda Noelle ...... 310 Marcus, Cecily ...... 608 Siquieros, Bernard ...... 707 Antracoli, Alexis ...... 202 Gasero, Russell L ...... 209 Martin, Jamie L ...... 304 Sjoberg, Lisa M ...... 209 Arnold, Hillel ...... 108 Gehr, Susan M ...... 510 Martzahl, Veronica ...... 503 Slate, John H ...... 407 Arnold, Jill ...... 104 Geller, Joseph ...... 210 Mason, Kären M ...... 405 Smigel, Libby ...... 608 Awalt, Jami C ...... 104 George, Christine ...... 502 Mayo, Georgette ...... 309 Smith, Helen Wong ...... 602 Bachli, Kelley ...... 601 Ghering, Cynthia A ...... 403 McClurken, Kara M ...... 503 Smith, Kari R ...... 110 Baker, Dara A ...... 602 Ghosh, Huma Ahmed ...... 405 McClurkin, Brenda ...... 303 Sniffin-Marinoff, Megan ...... 706 Barbiero, Daniel ...... 609 Giaretta, David ...... 305 McDevitt-Parks, Dominic ...... 406 Snider, Lisa ...... 502 Barnard, Rebecca ...... 606 Gilbert, Heather ...... 103 McFarland, Colleen ...... 207 Snyder, Sara ...... 406 Baron, Jason R ...... 705 Gilliland, Anne J ...... 409 McGovern, Nancy Y ...... 504 Sowry, Nathan ...... 502 Baron, Jill ...... 502 Goldman, Benjamin ...... 201 McHenry, Kenton ...... 404 Spatz, Elizabeth A ...... 701 Batt, Melissa Watterworth ...... 308 Goldman, Rebecca ...... 206 McLellan, Cynthia J ...... 607 Spencer, Jean ...... 604 Bauer, Brad ...... 603 Granados, Gwen ...... 208 Medina-Smith, Andrea...... 301 Stadel-Bevans, Cheryl L ...... 302 Baxter, Terry ...... 710 Greene, Mark A ...... 704 Meister, Samuel Alan ...... 110 Stankrauff, Alison ...... 306 Behrnd-Klodt, Menzi L ...... 210 Güereña, Salvador ...... 707 Mengel, Holly ...... 601 Steere, Peter ...... 707 BennettJones, Devhra L ...... 207 Guerra, Lizette ...... 102 Menne-Haritz, Angelika ...... 703 Stevenson, Amy ...... 410 Bentrud, Alix ...... 503 Hankins, Rebecca ...... 204 Meriwether, Nicholas ...... 207, 410 Stewart, Meredith ...... 301 Berger, Sherri ...... 402 Hanson, Adriane ...... 210 Michael, Courtney ...... 301 Stierch, Sarah ...... 406 Besser, Kelly ...... 510 Harper, Corey ...... 401 Michener, William ...... 403 Stone, Phillip ...... 207 Brady, Susan ...... 608 Harpring, Patricia ...... 401 Milano, Nicole J ...... 209 Stoudt, Lynette ...... 603 Brancato, Jennifer ...... 702 Harris, Verne ...... 710 Milbrodt, Natalie M ...... 203 Strauss, Amanda ...... 207, 408 Briston, Heather ...... 610 Hatcher, Rebecca E ...... 702 Miller, Susan ...... 507 Stuart, Lorraine A ...... 507 Brumbaugh, Mollie R ...... 304 Hauck, Janet E ...... 708 Mirkin, Stephanie ...... 302 Sully, Perian ...... 401 Bullington, Mike ...... 410 Hawkins, Kenneth ...... 504 Miranda-Begay, Donna ...... 310 Sutton, David ...... 307, 610 Burton, David ...... 704 Hayes, Shaun ...... 208, 303 Montgomery, Philip L ...... 609 Tallman, Nathan ...... 207 Cachola, Ellen-Rae ...... 409 Haykal, Aaisha ...... 309 Mora, Teresa ...... 604 Tansey, Eira ...... 202 Calahan, Lisa ...... 201 Hecker, Jennifer ...... 702 Mumma, Courtney C ...... 101 Tayag, Elnoa Kelly ...... 409 Carpenter, Chrystal ...... 707 Herbison, Matt ...... 208 Nagy, Michael ...... 207 Teper, Jennifer Hain ...... 110 Chapman, John W ...... 108 Hertel-Baker, Kathy ...... 207 Noonan, Daniel W ...... 403 Thayer, Gwynn ...... 104 Chin, Eric ...... 701 Hight, Cliff ...... 601 Norris, April ...... 105, 503 Theimer, Kate ...... 203 Christy, Shari ...... 303 Hodson, Sara S ...... 709 Novick, Susan Goodman ...... 303 Thibodeau, Kenneth F ...... 504 Chung, Su Kim ...... 401 Hollis, Deborah R ...... 204 O’Connor, Kathy ...... 207 Thomas, Jennie ...... 410 Cockrell, Lucinda ...... 202 Huebscher, Jennifer ...... 205 O’Meara, Erin ...... 403 Thomas, Susan ...... 308 Conathan, Lisa ...... 310 Hunt, Virginia Anne ...... 303 O’Neal, Jennifer R ...... 207 Thomason, Anne ...... 207 Conrad, Mark ...... 404 Ibanez, Florante Peter ...... 409 Oard, Douglas W ...... 705 Thompson, Gregory C ...... 703 Conway, Martha O’Hara ...... 201 Jackson, Andrea R ...... 606 Page, Julie ...... 106 Thompson, Jeff ...... 701 Cook, Terry ...... 408 Jackson, Bill ...... 410 Peck, Megan ...... 407 Tibbo, Helen R ...... 305 Cooper Cary, Amy ...... 206 Jackson, Gregory A ...... 209 Pelayo-Lozada, Lessa Kanani’opua . . . . 409 Tindal, Brenda ...... 309 Coswell, Michelle ...... 510 James, Jill Reilly ...... 406 Perry, Mary Elizabeth (Betsy) ...... 405 Trace, Ciaran B ...... 105 Cotera, Maria ...... 102 Jankowski, Amy ...... 306 Peters, Tammy ...... 505 Trask, Jay ...... 601 Cotera, Martha ...... 102 Jennings, Karlene Noel ...... 506 Pirtle, Jeff ...... 701 Trinkaus-Randall, Gregor ...... 106 Coyner, Libby ...... 710 Joffrion, Elizabeth ...... 605 Pitti, Daniel V ...... 505 Turner, Brittany ...... 503 Cuadra, Nicole ...... 604 John, Jeremy Leighton ...... 101 Posas, Liza ...... 203 Tuten, Renna E ...... 206 D’Arienzo, Daria ...... 503 Johnson, Aisha M ...... 309 Powers, John ...... 506 Virakhovskaya, Olga ...... 202 Daines, J . Gordon ...... 108 Jones, Jasmine ...... 408 Prickman, Greg ...... 301 von Salis, Susan J ...... 603 Dăng, Thúy Võ ...... 509 Joseph, Benn ...... 103 Primeaux, Aimee ...... 503 Walko, John ...... 607 Danielson, Elena S ...... 709 Juarez, Miguel ...... 204 Proffitt, Merrilee ...... 201 Wall, Debra Steidel ...... 501 Davis, Laura Drake ...... 104 Jules, Bergis ...... 402 Prom, Christopher J ...... 601 Wallace, Allaina M ...... 602 Dean, Heather ...... 307 Kaplan, Elisabeth ...... 706 Reidell, Andrea ...... 402 Waxman, Jennifer R ...... 201 DeLaney, Kathleen ...... 209 Kasica, Marianne ...... 107 Reinke, Scott ...... 503 Weiss, Karen B ...... 406 Demb, Sarah R ...... 302 Katz, Robin M ...... 402 Renga, Alan ...... 407 Whitaker, Linda A ...... 303 Desai, Manan ...... 510 Kays, Stephanie L ...... 710 Rice, Dave ...... 607 Wiford, Melissa ...... 410 Dooley, Jackie M ...... 507 Kingma, David ...... 207 Richards, Robert ...... 107 Williams, James ...... 205 Dorpinghaus, Sarah M ...... 103 Kirshenbaum, Matt ...... 101 Rimkus, Kyle ...... 601 Williams, Kathleen M ...... 205 Drake, Lynne ...... 701 Klein, Joan Echtenkamp ...... 107 Roberson, Amy N ...... 602 Williams, Sheryl K ...... 303 Dudman, Paul ...... 509 Kloiber, Deborah ...... 602 Robinson, Eric ...... 508 Wilson, Wesley ...... 207 Dupont, Christian Y ...... 508 Kocken, Gregory J ...... 208 Robinson, Franklin A ...... 506 Wilsted, Thomas P ...... 702 ElBashir, Joellen ...... 606 Kozbial, Ardys ...... 706 Rohrbaugh, Rachel M . Grove ...... 306 Winger, Adam ...... 207 Elligott, Michelle ...... 507 Krebs, Allison ...... 109 Rosko, Thomas J ...... 706 Walton, Donnelly Lancaster ...... 603 Engst, Elaine ...... 508 Lamparello, Dana M ...... 402 Ross, Amanda T ...... 103 Woo, Christina ...... 509 Enriquez, Valerie J ...... 707 Larson, Ray ...... 505 Rowlett, Ann M ...... 702 Woods, Kam ...... 101 Eppard, Philip B ...... 709 Lausch, Shannon ...... 206 Runyon, Carolyn F ...... 203 Wurl, Joel F ...... 403 Erickson, Chris ...... 605 Lee, Cal ...... 101 Rush, Michael ...... 703 Wynholds, L ...... 510 Ervin, Christopher Stephen ...... 601 Lemmon, Alfred ...... 608 Ryan, Ted ...... 410 Xu, Weijia ...... 404 Esteva, Maria ...... 705 Lenstra, Noah ...... 203 Saegert, Laura K ...... 106 Zachary, Claude ...... 709 Evangelestia-Dougherty, Tamar...... 704 Leonce, Helena ...... 307 Salazar, Theresa ...... 604 Zachary, Shannon ...... 110 Evans, Max J ...... 601 Linard, Laura ...... 304 Salzmann, Katie ...... 303 Zanish-Belcher, Tanya ...... 506 Faniel, Ixchel ...... 504 Lindberg, Lori ...... 708 Savits, Renee M ...... 104 Zeffren, Tamar ...... 108 Farr, Erika L ...... 308 Linke, Daniel J ...... 210 Scaggs, Deirdre A ...... 208 Zhang, Jane ...... 202 Faulder, Erin ...... 408 Lombardo, Paul A ...... 107 Schaad, Gerrianne ...... 303 Zhou, Liana ...... 410 Ferriero, David S ...... 501 Mack, Gary ...... 407 Schaffner, Jennifer ...... 508 Zohar, Alyss ...... 309 Fogerty, James E ...... 704 Maekawa, Kaori ...... 609 Schindler, Amy C ...... 506

SocieTy oF AmeRicAn ARcHiviSTS 2012 RESEARCh FORum “FOuNdATIONS ANd INNOvATIONS”

TUeSdAy, AUgUST 7, 9 A.m.–5 P.m. SAn diego HilTon BAyFRonT SAn diego, cAliFoRniA

Participants’ enthusiastic response to the past five Research Forum Events at Beyond Borders Research Forums confirms that the full spectrum of • Research Presentations and Posters (Tuesday, August 7, 9:00 research activities—from “pure” research to applied a.m.–5:00 p.m.): Here’s your chance to present, discuss, listen research to innovative practice—is of interest and to, or view research reports and results on a variety of topics. value to the archives community. The 2012 Research The final 30 minutes of this session will seek input for SAA’s 2013 Research Forum. Forum will build on previous success by continuing with a full day of presentations. • “Office Hours” in the Exhibit Hall (Thursday, August 9, and Friday, August 10): Research Forum organizers will be on hand If you’re: to hear your ideas about the Forum and for ad hoc discussions about specific research projects. • Engaged in research . . . • Poster Sessions: Be sure to make time to visit the poster sessions, which will include practice innovation and research • Seeking to identify research-based solutions for topics. your institution . . .

• Willing to participate in the research cycle by serving as a beta site for research trials Call for Platform and Poster Presentations • Simply interested in what’s happening in research and innovation . . . SAA invites submission of abstracts (of 250 words or fewer) for either 10-minute platform presentations or poster Then join us for the 6th Annual SAA Research presentations. Topics may address research on, or innovations in, any aspect of archives practice or records management Forum: “Foundations and Innovations”! in government, corporate, academic, scientific, or other settings. Presentations on research results that may have Researchers, practitioners, educators, students, and the curious emerged since the 2012 Annual meeting call for Proposals across all sectors of archives and records management are invited deadline in october 2011 are welcome, as are reports on to participate. Use the Forum to discuss, debate, plan, organize, research completed within the past three years that you evaluate, or motivate research projects and initiatives. The event think is relevant and valuable for discussion. Please indicate seeks to facilitate collaboration and help inform researchers about whether you intend a platform or poster presentation. what questions and problems need to be tackled. Abstracts will be evaluated by a review committee co-chaired As archivists from around the country and the world convene at by nancy mcgovern (inter-University consortium for Political Beyond Borders: The 2012 Annual Meeting of the Society of and Social Research, University of michigan) and Helen Tibbo American Archivists, the Research Forum will provide a platform (University of north carolina, chapel Hill). to acknowledge current—and encourage future—research and innovation from across the broad archives community and for the deadline for submission of abstracts: may 1, 2012. you benefit of the archives profession. will be notified of the review committee’s decision by July 1.

Submit your 250-word abstract no later than may 1 via email to [email protected].

50 REGISTER ONLINE AT www.archivists.org