County of Peterborough County Council Agenda Wednesday, November 6, 2013 - 9:30 a.m. Council Chamber, County Court House Page
1. Call To Order
2. Invocation
"Most merciful God, we yield Thee our humble and hearty thanks for Thy Fatherly care and preservation of us this day, and for the work which Thou has enabled us to perform.
We pray for Your Guidance and direction in our deliberations during this meeting, so that we may render a service to the Community that we are trying to serve. - Amen"
3. Roll Call
4. Adoption of Agenda Be it resolved that County Council adopts the agenda as circulated.
5. Declaration of Pecuniary Interest
6. Adoption of Minutes 11 - 40 Be it resolved that the minutes of the County Council meeting of October 16, 2013 be adopted as circulated. Minutes Appendix A
7. Delegations, Petitions and Presentations 41 - 58 a. Andrea Dicks, Executive Director and Laurel Atkinson, Program Coordinator, Community Foundation of Greater Peterborough Re: Greater Peterborough's Vital Signs Be it resolved that County Council receives the delegation from Andrea Dicks, Executive Director and Laurel Atkinson, Program Coordinator, Community Foundation of Greater Peterborough regarding Greater Peterborough's Vital Signs. Presentation Vital Signs Booklet
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Page 59 - 85 b. Diane Chen, Cham Shan Temple Re: Project Update - History and Vision for the Project Be it resolved that County Council receives the delegation from Diane Chen, Cham Shan Temple regarding a Project Update - History and Vision for the Project. Presentation
8. Referrals
9. Staff Reports 87 - 92 a. Tom Sayer, Board Chair and Dan Taylor, President and CEO, Greater Peterborough Area Economic Development Corporation (GPA EDC) Re: Peterborough Economic Development Performance Measures - 2013 Update and 2014 Proposed Be it resolved that County Council approves the recommendations outlined in the report, dated November 6, 2013, of the Board Chair of Peterborough Economic Development, as follows:
a) That the presentation by Dan Taylor, President and CEO of Peterborough Economic Development, on the Peterborough Economic Development’s 2013 third quarter update on Performance Measures be received.
b) That the proposed 2014 Performance Measures for the Peterborough Economic Development be approved. Report
93 - 94 b. Public Works - Administration Re: Parkway Corridor Preliminary Design Be it resolved that County Council endorses the City of Peterborough's Recommended Corridor of the Parkway Corridor Municipal Class Environmental Assessment Study as presented at the Public Information Centre of September 26, 2013. Report
95 - 98 c. Public Works - Administration Re: County Road 35 Parking Issues – Trans Canada Trail Be it resolved: 1. That staff be directed to create No Parking Zones on the shoulders of County Road 35 (CR 35) in the vicinity of the Trans Canada Trail crossing at the following locations:
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East Side of CR 35: 20 metres north and 20 metres south of the Trail entrance, West Side of CR 35: 126 metres north and 182 metres south of the Trail entrance.
2. That the Clerk be directed to amend the Parking By-law to this effect and notify the Ontario Provincial Police. Report
99 - 107 d. Public Works - Technical Services Re: Visibility Study at the Intersection of County Road 38 and County Road 2 Be it resolved: 1. That the existing Stop sign be replaced with an oversize Stop sign and a 60 km/hr Advisory Speed tab sign be installed on the existing oversize Stop Ahead sign on County Road 38.
2. That supplementary line painting be completed. Report
109 - 110 e. Public Works - Technical Services Re: Vehicle parking, standing and stopping on County Road 620A in the Village of Apsley Be it resolved that County Council approves the By-law to prohibit the parking, standing or stopping of vehicles on designated County Road 620A. Report
111 - 112 f. Public Works - Technical Services Re: Enforcement of the County of Peterborough Parking By-law by designated employees of the Township of Cavan Monaghan within the municipal boundaries of the Township of Cavan Monaghan Be it resolved that County Council directs the County Clerk to prepare the appropriate by-law to authorize designated employees of the Township of Cavan Monaghan to enforce the provision of the most up-to-date County of Peterborough Parking By-law for County Roads located within municipal boundaries of the Township of Cavan Monaghan. Report
113 - 116 g. Human Resources
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Page Re: Health & Safety Policy Be it resolved that the Health & Safety Policy, HR-30, be approved and adopted by by-law. Report Health & Safety Policy
117 - 132 h. Human Resources Re: Policy HR-35 – Return to Work/Request for Accommodation and Integrated Accessibility Standards Regulations (IASR) - Employment Be it resolved that County Council adopts policy HR-35 – Return to Work/Request for Accommodation and that the Clerk be directed to prepare the necessary by-law to effect the foregoing. Report IASR - Employment Standard Summary of Compliance HR-35 Return to Work Request for Accommodation Policy
133 - 148 i. Administration - CAO Re: Consolidated Municipal Services Management (CMSM) Agreement renewal 2014-2018 Be it resolved: 1. That County Council approves a new Consolidated Municipal Services Management Agreement with the City of Peterborough for the 2014-2018 inclusive timeframe, that maintains the existing cost sharing formulas as set out in Appendix B.
2. That a by-law be approved authorizing the execution of the CMSM Agreement for 2014-2018. Report
10. Staff Reports for Information Only 149 - 160 a. Administration - Clerk Report prepared by: Lynn Fawn, Deputy Clerk/Office Supervisor Re: Correspondence Report Recommendation: Receive for information. Report AMO Watch File - October 17, 2013 AMO Watch File - October 24, 2013 AMO Watch File - October 31, 2013
161 - 165 b. Finance Report prepared by: John Butler, Director of Finance/Treasurer
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Page Re: Third Quarter Financial Update Recommendation: Receive for information. Report Schedule A
167 - 170 c. Administration - Procurement, Facilities & Communication Report prepared by: Kim Squires, Purchasing Clerk Re: Purchasing Awards - October 2013 Recommendation: Receive for information. Report
171 - 189 d. Administration - CAO Report prepared by: Gary King, CAO Re: 2013 Third Quarter Report Recommendation: Receive for information. Report
11. Correspondence - Action Items 191 - 192 a. Township of Selwyn resolution dated September 24, 2013 Re: Kawartha Conservation Lake Planning Update - Funding Request Be it resolved that County Council receives the Township of Selwyn’s resolution dated September 24, 2013 revising its September 10, 2013 resolution regarding the Kawartha Conservation Lake Planning Update by requesting that the County of Peterborough consider financially supporting the Kawartha Conservation Lake Planning process. Resolution
193 - 208 b. Canadian Union of Postal Workers (CUPW) letter dated October 14, 2013 Re: Future of Canada Post Be it resolved that County Council receives the Canadian Union of Postal Workers (CUPW) letter dated October 14, 2013 requesting support of one of the following resolutions and for it to be forwarded to the Minister of Transport:
1. To use the upcoming review of the Canadian Postal Services Charter to focus on revenue-generating services, not cuts, including financial services such as bill payments, insurance and banking.
or
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2. To improve the Canadian Postal Service Charter and make the upcoming review of the Charter open to public input. Letter
209 - 210 c. Township of North Kawartha resolution dated October 18, 2013 Re: Jeff Road Bridge Be it resolved that County Council: 1. Receives the Township of North Kawartha’s resolution dated October 18, 2013 requesting that the County include in the 2014 County budget the cost of reconstruction of the Jeff Road bridge to rectify substandard conditions inclusive of widening to accommodate two lanes to be completed in conjunction with the Township of North Kawartha Jeff Road Construction in 2014.
2. Directs this matter to the Director of Public Works to provide an accurate figure to potentially look at for the County 2014 budget and so the Public Works Department can advise of the feasibility of the project in the year 2014. Resolution
211 - 212 d. Association of Municipalities of Ontario (AMO) Breaking News email dated October 28, 2013 Re: Federation of Canadian Municipalities (FCM) Launch of "Fixing Canada’s Housing Crunch" Campaign Be it resolved that County Council: 1. Receives the Association of Municipalities of Ontario's (AMO) Breaking News email dated October 28, 2013 regarding the Federation of Canadian Municipalities (FCM) Launch of "Fixing Canada’s Housing Crunch" Campaign.
2. Endorses the FCM housing campaign and urges the Minister of Employment and Social Development to develop a long-term plan for housing that puts core investments on solid ground, increases predictability, protects Canadians from the planned expiry of $1.7 billion in social housing agreements and ensures a healthy stock of affordable rental housing for Canadians.
3. Sends its resolution to the Minister of Employment and Social Development, to Ontario’s Minister of Municipal Affairs and Housing, to Dean Del Mastro, MP, to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario.
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Page Email
12. Committee Reports a. Councillor John Fallis (Verbal) Accessibility Advisory Committee Re: Meeting of October 23, 2013
213 - 224 b. Councillor Andy Mitchell Joint Services Steering Committee Re: Minutes of September 12, 2013 and October 10, 2013 Be it resolved that County Council: a. Receives the verbal report of Councillor Fallis concerning the Accessibility Advisory Committee meeting of October 23, 2013.
b. Adopts the minutes of the Joint Services Steering Committee meetings of:
1. September 12, 2013 (New CMSM Agreement, 2014-2018, Winter weather response volunteer led pilot program from Nov. 2013 - March, 2014, Relocation of Provincial Offences Courtroom and Office).
2. October 10, 2013 (Preliminiary 2014 PCCP Budget, Report from Peterborough Poverty Reduction Network, 10 year Housing and Homelessness Plan and Action Plan 2014-2018, Peterborough Economic Development Performance Measures, POA, Social Services and Social Housing Draft 2014 Budgets). Minutes - September 12, 2013 Minutes - October 10, 2013
13. Accounts
14. Liaison Reports from External Committees, Boards and Agencies a. Greater Peterborough Area Economic Development Corporation - Gary King, CAO and GPA EDC Board Member
b. Greater Peterborough Chamber of Commerce – Councillor Moher
c. Peterborough Housing Corporation – Councillor Clarkson
d. Shining Waters Railway Board of Directors - Warden Jones
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Page e. Trent Severn Stakeholder's Committee - Councillor Mitchell
15. Resolutions
16. Notices of Motion
17. New Business
18. Closed Session Under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) to discuss: "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees ", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
19. Rise from Closed Session With/Without a Report
20. Adoption of Amended Agenda to Add Closed Session Items Being Reported
21. Reading and Passing of By-laws a. (Subject to Council Approval) A By-law to adopt the Health and Safety Policy (HR-30) and to repeal By-law No. 2012-05. (Refer to item 9.h.)
b. (Subject to Council Approval) A By-law to prohibit parking, standing, stopping on County Road 620A in the Village of Apsley. (Refer to item 9.f.)
c. (Subject to Council Approval) A By-law to authorize employees of the Township of Cavan Monaghan to enforce the provision of the most up-to-date County of Peterborough Parking By-law for County Roads located within municipal boundaries of the Township of Cavan Monaghan. (Refer to item 9.g.)
d. (Subject to Council Approval) A By-law to amend the Parking By- law (relating to County Road 35 – Trans Canada Trail). (Refer to item 9.d.)
e. (Subject to Council Approval) A By-law to adopt the Return to
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Page Work/Request for Accommodation Policy HR-35 and Integrated Accessibility Standards Regulations (IASR) - Employment (Refer to item 9.i.)
f. A By-law to authorize The Corporation of the County of Peterborough to enter into a Consolidated Municipal Services Management (CMSM) Agreement (2014-2018) with The Corporation of the City of Peterborough and to repeal By-law No. 2008-84. (Refer to item 9.j.)
22. Confirming By-law To confirm the proceedings of the Council of the County of Peterborough held this 6th day of November, 2013.
23. Future Meeting Schedule 225 Future Meeting Schedule November, 2013 - February, 2014 Future Meeting Schedule
24. Adjournment
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1. Call To Order
A quorum of Council being present, Warden Jones called the meeting to order at 9:35 a.m.
2. Invocation
Warden Jones led Council in prayer.
"Most merciful God, we yield Thee our humble and hearty thanks for Thy Fatherly care and preservation of us this day, and for the work which Thou has enabled us to perform."
"We pray for Your Guidance and direction in our deliberations during this meeting, so that we may render a service to the Community that we are trying to serve. - Amen"
3. Roll Call
The Clerk conducted the roll call.
Present: Warden J. Murray Jones (Douro-Dummer), Deputy Warden Joe Taylor (Otonabee-South Monaghan), Councillors Janet Clarkson (Trent Lakes), Joseph Crowley (Asphodel- Norwood), John Fallis (Cavan Monaghan), Ronald Gerow (Havelock-Belmont-Methuen), Scott McFadden (Cavan Monaghan), Andy Mitchell (Selwyn), Karl Moher (Douro- Dummer), David Nelson (Otonabee-South Monaghan), Douglas Pearcy (Asphodel-Norwood), Barry Rand (North Kawartha), Andy Sharpe (Havelock-Belmont-Methuen), Mary Smith (Selwyn), James Whelan (North Kawartha) and Ron Windover (Trent Lakes).
Staff Chris Bradley, Director of Public Works; John Butler, Present: Director of Finance/Treasurer; Robert English, Chief of Paramedics; Sheridan Graham, Director, Procurement, Facilities and Communication; Peter Nielsen, Manager of Technical Services; Gary King, Chief Administrative Officer;
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Patti Kraft, Director of Human Resources; Yvette Peplinskie, Deputy Treasurer; Sally Saunders, Clerk; and Bryan Weir, Director of Planning.
4. Adoption of Agenda
1-2013 Moved by: Councillor Fallis Seconded by: Councillor Gerow
Be it resolved that County Council adopts the agenda as circulated. Carried
5. Declaration of Pecuniary Interest
Councillor Moher declared a pecuniary interest with Agenda Item Number 10.a. due to facilitating that investment.
6. Adoption of Minutes
2-2013 Moved by: Councillor Clarkson Seconded by: Councillor Taylor
Be it resolved that the minutes of the County Council meeting of October 2, 2013 be adopted as circulated. Carried
7. Delegations, Petitions and Presentations
a. Sheridan Graham, Director, Procurement, Facilities & Communication Re: Presentation to Kim Squires, Purchasing Clerk
The Director, Procurement, Facilities & Communication congratulated Kim Squires, Purchasing Clerk on recently completing the Universal Public Procurement Certification Council course and obtaining her Certified Professional Public Buyer designation (CPPB). Mrs. Graham explained that certification is the process by which the public purchaser demonstrates a standard of competency for the benefit of the public and reflects established standards and competencies for those
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engaged in governmental purchasing and attests to the purchaser’s ability to obtain maximum value for the taxpayer’s dollar.
Warden Jones presented Ms. Squires with the Certificate and was applauded for her efforts by County Council. Ms. Squires thanked Council and staff for the presentation.
3-2013 Moved by: Councillor Gerow Seconded by: Councillor Fallis
Be it resolved that County Council receives the delegation from Sheridan Graham, Director, Procurement, Facilities & Communication regarding the presentation to Kim Squires, Purchasing Clerk on receiving her Certified Professional Public Buyer (CPPB) designation from Universal Public Procurement Certification Council. Carried
8. Referrals
There were no referrals brought forward.
9. Staff Reports
a. Administration - Procurement, Facilities & Communication Re: County Forest – Friends of the County Forest
The Director, Procurement, Facilities & Communication reviewed her report advising that over the past year, the Friends of the County Forest group (hereinafter referred to as FCFG) and the Director have worked on many projects towards the betterment of the County forest property and house. Some of the projects are:
1. County design and supply of new signage to the FCFG who posted the signage throughout the forest and on the forest house. 2. FCFG organizing and conducting forest clean-up days and a forest house improvement day. 3. County working with local suppliers to pay for material items needed for the building
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enhancements with all work being done by volunteers of the FCFG.
Mrs. Graham stated that the FCFG continues to work together through events, bi-monthly meetings held under the established Terms of Reference and operating Agreement, evidencing the FCFG’s continued caring about this local resource and would like the County to continue to partner and support its efforts.
Mrs. Graham recommended that the County proceed with a five-year partnership project with the FCFG with annual review by County staff and any issues or concerns to be brought to County Council.
4-2013 Moved by: Councillor Pearcy Seconded by: Councillor Crowley
Be it resolved that County Council:
1. Places a moratorium on the demolition of the County forest house.
2. Authorizes staff to proceed with a 5 year partnership project with the volunteer group Friends of the County Forest. Carried
b. Administration - Procurement, Facilities & Communication Re: Purchasing Policy Review
The Director, Procurement, Facilities & Communication reviewed her report outlining the main changes to the Purchasing Policy, namely:
1. Removal of tender, proposal and quotation procedures which will become departmental procedural documents and not contained in the policy itself. 2. Addition of verbiage to address Ontario Regulation 191/11 under the Accessibility for Ontarians with Disabilities Act (AODA) with respect to procurement.
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3. Added IT licensing agreements to address the continued requirement for standardization under Exemptions to the Purchasing Policy. 4. Added a Conflict of Interest clause under the Request for Proposal. 5. Added a Directive to Staff. Mrs. Graham concluded by advising that all other changes are diminutive in nature with the intent of the overall goals of the Purchasing Policy to continue to ensure a fair, open, transparent public process.
5-2013 Moved by: Councillor Taylor Seconded by: Councillor Whelan
Be it resolved:
1. That Policy FI-24 be repealed.
2. That CORP 06 Policy - Purchasing of Goods and Services be approved. Carried
c. Administration - Procurement, Facilities & Communication Re: Request for Donation of Ambulance
The Director, Procurement, Facilities & Communication reviewed her report and the Red Cross’ recent request for upcoming decommissioned ambulances to be donated to the Canadian Red Cross. Mrs. Graham advised Council of the process used in the past for these types of donation requests. The Chief of Paramedics responded to questions. The Director, Procurement, Facilities & Communication will obtain and advise Council of the Red Cross’ intended use of the decommissioned ambulance.
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6-2013 Moved by: Councillor Smith Seconded by: Councillor Windover
Be it resolved that County Council receives the Director, Procurement, Facilities & Communication’s report and approves the donation of one decommissioned ambulance to The Canadian Red Cross. Carried
d. Planning Re: Draft Plan of Subdivision Extension Request File No. 15T-06003 Township of Smith- Ennismore-Lakefield (now Selwyn) Applicant: McCloskey Holdings Inc.
The Director of Planning reviewed his report advising that in March, 2010, County Council approved a draft plan of subdivision for 24 residential lots and that in accordance with Section 51(32) of the Planning Act, draft plan approval lapses if the development does not receive final approval within three years from the original date of draft plan approval (November, 2010). Mr. Weir advised that the applicant has requested an extension to the draft plan approval since engineering works are still being reviewed by the Township. He added that the Township of Selwyn has no objection to the request for a two-year extension.
7-2013 Moved by: Councillor Whelan Seconded by: Councillor Mitchell
Be it resolved:
1. That the request for extension of draft plan approval submitted on behalf of McCloskey Holdings Inc. (File No. 15T-06003) be granted.
2. That the draft plan approval be extended to November 15, 2015. Carried
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e. Public Works - Technical Services Re: Rural Economic Development (RED) Application Highway 115 Gateway Sign
The Manager of Technical Services reviewed his report advising that the next Provincial Rural Economic Development (RED) program start is slated for October 31, 2013. He advised that the primary objective of the Highway 115 Gateway sign is to pursue opportunities to establish a greater visual presence at this key entry point into the County through the use of a Gateway sign. He reviewed the project timelines and costs and advised that the ideal design concept will reflect the features and assets of the Peterborough County community by representing the geography, the economic opportunities, various industries (i.e. agriculture, etc.) recreational activities and historic features within this rural region. Implementation of the design concept will be achieved through the installation of one 20 m x 5 m (approximate) sign for viewing by northbound traffic.
Mr. Nielsen advised that Highway 115 accommodates more than 20,000 vehicles per day on average. He reviewed the requirements and restrictions under the Ontario Traffic Manual Book 8 and responded to Council questions.
8-2013 Moved by: Councillor Crowley Seconded by: Councillor Sharpe
Be it resolved:
1. That Council endorses the application to the Provincial Rural Economic Development (RED) program for the installation of a Gateway (Decorative Municipal Display) Sign at an acceptable sign location for northbound traffic along Provincial Hwy. 115.
2. That Council authorizes the Warden and the Clerk to enter into an Agreement with the Province of Ontario in support of the RED application.
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3. That Council authorizes staff to proceed with an application to the Ministry of Transportation (MTO) for an acceptable sign location for northbound traffic along Hwy. 115.
4. That funding of the 50% share of costs be provided from reserves as part of the 2014 budget. Carried
f. Public Works - Technical Services Re: Small, Rural and Northern Municipal Infrastructure Fund - Capital Program
The Director of Technical Services reviewed his report advising that expressions of interest for funding under the Small, Rural and Northern Municipal Infrastructure Fund must be submitted by November 1, 2013. He advised that based on the draft 2014 Public Works 10 Year Capital Forecast and current asset management plan that there were five candidate projects for consideration by County Council, namely:
1. CR 21 Reconstruction 2. Tully’s Bridge replacement 3. CR 36 Rehabilitation 4. Oakdale Bridge replacement 5. Crowe River Bridge replacement
and staff recommended the Oakdale Bridge replacement project since this project is currently under design and has a strong likelihood of being approved to move to the next application round for review.
9-2013 Moved by: Councillor Whelan Seconded by: Councillor Gerow
Be it resolved: 1. That the Council of the Corporation of the County of Peterborough (Council) directs staff to submit an Expression of Interest (EOI) form to the Province of Ontario, Ministry of Rural Affairs, for the replacement of the Oakdale Bridge (Structure No. 008002) located on CR 8, Township of Douro Dummer, as the project of
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high priority within the County’s asset management plan. 2. That Council certifies that: - the information in the Expression of Interest is factually accurate. - the County of Peterborough has a comprehensive asset management plan that includes all of the information and analysis described in “Building Together: Guide for Municipal Asset Management Plans” in place or is committed to having one in place by December 31, 2013.
- the comprehensive asset management plan will be made publicly available including on-line on the County website by May 30, 2014. - the project put forward in the application will be completed by December 31, 2015. Carried
At 10:30 a.m., Council recessed until 10:43 a.m. g. Finance Re: Review of County reserve funds and reserve restructuring proposal
The Director of Finance/Treasurer reviewed his power point presentation (attached to these Minutes as Appendix “A”) and provided detailed information on reserves and reserve funds. He advised that there are over 50 reserve accounts and that the restructuring proposal recommends consolidating a number of account balances into highly structured, objective driven funding pools.
Mr. Butler set out the five key objectives of restructuring:
1. Consistency – To create a naming convention and overall framework that can be applied uniformly to the County’s financial reserves both now and in the future. 2. Clarity – To define the specific purpose of each reserve, the objectives they are intended to satisfy and identify the associated County department responsible for the stewardship of the funds. 3. Consolidation – To reduce the number of reserves
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and consolidate funds into functional pools, dedicated to achieving planning outcomes. 4. Benchmarks – To establish a formal methodology in determining what the appropriate reserve balances should be and how those balances will be achieved and maintained. 5. Stewardship – To establish guidelines for an annual review of reserves, demonstrating a methodical, objective process, detailed in its application and transparent in outcome.
Mr. Butler then outlined for Council the four procedural steps: 1. Step One – Creation of two new reserve accounts: a. Carry Forward Funds and b. Employee Future Benefits 2. Consolidate existing funds under key reserve accounts. 3. Deactivate redundant and longer required accounts. 4. Rename reserve accounts.
Mr. Butler focused attention next on benchmarking and referred to departmental benchmarks, benchmarking long term planning, projects and special purpose reserves, working funds benchmark. Mr. Butler advised that the final step in the restructuring proposal is to establish a formal “Reserve Fund Policy”.
Mr. Butler responded to Council questions.
10-2013 Moved by: Councillor Taylor Seconded by: Councillor Clarkson
Be it resolved:
1. That County Council receives and approves the Reserve Fund Policy FI-27.
2. That County Council approves the establishment of an Employee Future Benefits reserve account.
3. That an amount of $538,717 be allocated to the newly created Employee Future Benefits reserve from the Working Funds – General reserve.
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4. That County Council approves the transfer of funds between reserves as identified in Schedule D: ‘Proposed reserve reclassification adjustments’ to this report. 5. That County Council approves the deactivating of reserve accounts that are redundant and no longer required as identified in this report.
6. That County Council receives and approves Schedule G ‘Restructured forecast of 2013 year-end closing balances’ to this report.
7. That County Council receives and approves Schedule F: ‘Reserves defined by name, function, desired balance, method of replenishment, and sunset date, and that this schedule becomes a consideration during an annual review by Council of the County’s reserves.
8. That as quickly as practical following the release of the County’s annual audited financial statements, the Treasurer bring a review of actual and forecast reserve balances for County Council’s consideration.
9. That each County department associated with a specific reserve, as identified in Schedule H: “Restructured reserves by related County department’ of this report, prepare a reserve plan, identifying the long term planning, projects, and other special needs to be satisfied by that reserve.
10. That each reserve plan be reviewed by County Council and form the basis for establishing an annual benchmark for that reserve’s desired balance.
11. That all year-end departmental surplus/ (deficit) be closed to either the Working Funds – General, Public Works Working Funds, or Land Division Working Funds as is appropriate for that department.
12. That a Working Funds benchmarks be annually calculated by the Treasurer for consideration during Council’s annual reserve review. The benchmarks to consist of a ceiling cap for the total the Working Funds- General, Working Funds-Public Works, and Working Funds-Land Division set at the greater of: 1) 25% of the
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levy, and, 2) the net of cash, plus investments, less liabilities, less contingencies, and less deferred revenue (per the audited financial statements).
13. That any working funds in excess of the working funds benchmark amount are transferred to the Long Term Planning, Projects, and Special Purpose reserve with the greatest need. The priority of that need to be determined by County Council with consideration to the specific reserve’s plans.
14. That a Working Funds ‘floor’ limit be calculated at 15% of the annual levy and used as a lower tolerable limit for the Working Funds – General reserve account, to ensure adequate resources are maintained to cover cash flow fluctuations, emergencies, and unexpected circumstances. Carried
10. Staff Reports for Information Only
The Warden asked if any member of Council would like to deal with any staff reports for information only separately.
Councillor Moher left the meeting at 11:33 a.m.
a. Finance Report prepared by: John Butler, Director of Finance/Treasurer Re: Investment Report By-law 2010-68
11-2013 Moved by: Councillor Whelan Seconded by: Councillor Smith
Be it resolved that County Council receives the Treasurer’s Investment Report. Carried
Councillor Moher returned to the meeting at 11:34 a.m.
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b. Administration – Clerk Report prepared by: Lynn Fawn, Deputy Clerk/Office Supervisor Re: Correspondence Report
c. Administration Report prepared by: Deputy Warden Joe Taylor Re: Meetings Attended during September 2013
d. Administration Report prepared by: Warden J. Murray Jones Re: Meetings Attended during September 2013
12-2013 Moved by: Councillor Fallis Seconded by: Councillor Rand
Be it resolved that County Council receives the above noted Staff Reports for Information Only items b. through d. Carried
11. Correspondence - Action Items
a. Township of Ramara letter dated September 24, 2013 Re: The Township of Ramara Disaster Relief Committee request for donation
13-2013 Moved by: Councillor Smith Seconded by: Councillor Moher
Be it resolved that County Council receives the Township of Ramara's letter dated September 24, 2013 requesting a donation to their Disaster Relief Committee. Carried
b. Bruce & Laura Meadows, Residents of North Kawartha Township email dated October 4, 2013 concerning West Eels Lake Road, Township of North Kawartha, Reasons for Judgment released July 24, 2009 and the Township of North Kawartha Media Release dated March 23, 2010 Re: West Eels Lake Road and the new Rural Infrastructure Program
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14-2013 Moved by: Councillor Taylor Seconded by: Councillor Moher
Be it resolved that County Council:
1. Receives the October 4, 2013 email from Bruce & Laura Meadows concerning West Eels Lake Road, Township of North Kawartha.
2. Receives the Reasons for Judgment released July 24, 2009 and the Township of North Kawartha Media Release dated March 23, 2010.
3. Directs staff to respond to Bruce and Laura Meadows advising that West Eels Lake Road is a provincial responsibility as stated in the Reasons for Judgment and not within the County of Peterborough or Township of North Kawartha jurisdiction and further directing staff to recommend to Bruce and Laura Meadows to forward their email request to the Ministry of Natural Resources. Carried
c. Community Foundation of Greater Peterborough email dated September 23, 2013 Re: Proclamation of Philanthropy Month
15-2013 Moved by: Councillor Rand Seconded by: Councillor Fallis
Be it resolved that County Council receives the Community Foundation of Greater Peterborough's email dated September 23, 2013 and proclaims the month of November to be Philanthropy Month. Carried
12. Committee Reports
a. Councillor John Fallis Accessibility Advisory Committee Re: Minutes of September 25, 2013
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b. Councillor Andy Mitchell (Verbal) Joint Services Steering Committee Re: Meeting of October 10, 2013
16-2013 Moved by: Councillor Smith Seconded by: Councillor Moher
Be it resolved that County Council requests that a formal presentation of the Peterborough 10-year Housing & Homelessness Plan 2014-2024 be provided at a future County Council Meeting. Carried
c. Councillor David Nelson Lang Pioneer Village Museum Advisory Committee Re: Minutes of September 24, 2013
17-2013 Moved by: Councillor Fallis Seconded by: Councillor Gerow
Be it resolved that County Council receives: a. And adopts the minutes of the Accessibility Advisory Committee meeting of September 25, 2013.
b. The verbal report of Councillor Mitchell concerning the Joint Services Steering Committee meeting of October 10, 2013.
c. And adopts the minutes of the Lang Pioneer Village Museum Advisory Committee meeting of September 24, 2013 (Steam Engine referred to 2014 Budget Deliberations). Carried
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13. Accounts
a. Month Ending: September 30, 2013
18-2013 Moved by: Councillor Moher Seconded by: Councillor Clarkson
General Government Dept. 40 $ 133,931.11 Asset Management Program Dept. 43 $ n/a Armour Road Facility Dept. 46 $ n/a Emergency Measures Dept. 46 $ 6,394.64 Transportation Services Dept. 50 $ 2,172,956.38 Environmental Services Dept. 80 $ 5,660.40 Health Services Dept. 81 $ 182,049.50 Social Services Dept. 82 $ n/a Social Housing Dept. 84 $ n/a Recreation & Culture Services Dept. 87 $ 6,869.24 Planning & Development Dept. 91 $ 156,184.51
Be it resolved that the Corporate Accounts for the month ending September 30, 2013, be approved for payment by the County Treasurer. Carried
14. Liaison Reports from External Committees, Boards and Agencies
a. Affordable Housing Action Committee - Councillor Windover did not provide a report.
b. Agricultural Advisory Committee - Councillor Nelson did not have a report.
c. Fairhaven Committee of Management - Councillor Pearcy reported that staff are handling in a timely manner numerous questions regarding resident care. He reported that staff continue to work diligently to bring the budget out of a deficit situation.
d. Peterborough County-City Health Unit - Councillor Sharpe advised that no meeting has been held.
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e. Peterborough County Federation of Agriculture- Councillor Crowley did not have a report.
19-2013 Moved by: Councillor Smith Seconded by: Councillor Pearcy
Be it resolved that the Liaison Representative reports and supporting documentation be received for information. Carried
15. Resolutions
There were no resolutions presented for Council consideration.
16. Notices of Motion
There were no notices of motion presented.
17. New Business
a. Leaf and Yard Waste Program – The Director of Public Works reminded Council that this program is commencing today and is being held every second week in the four urban centres (Lakefield, Bridgenorth, Norwood and Havelock). Mr. Bradley added that County staff are working with the Townships to discuss 2014 arrangements to reduce the amount of garbage going to the Landfill.
b. Meeting with Ministers Matthews and Leal – Councillor Clarkson advised that along with City Mayor Bennett, Warden Jones and five other Mayors, she attended a meeting in Cobourg hosted by Minister Leal and Minister Matthews to discuss the priorities for the Province to move forward. She stated that the common thread was “red tape” and the number of mandatory reports required by the Province. Councillor Clarkson advised that the quarries document is ready to be released but it is doubtful whether the opposition parties will support the document. Councillor Clarkson advised that she visited the old jail in Cobourg where several movies are made every year and she will provide the appropriate contact information to the Director, Procurement, Facilities &
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Communication.
c. County Recognition Awards – The Warden advised that the 2014 nomination forms are now available on the County website.
d. Norwood Fair – Warden Jones congratulated the Township of Asphodel-Norwood and participants regarding the Norwood Fair held over the Thanksgiving Weekend.
18. Closed Session
20-2013 Moved by: Councillor Crowley Seconded by: Councillor Whelan
Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 11:52 a.m. to discuss: "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", and "advice that is subject to solicitor-client privilege, including communications necessary for that purpose". Carried
19. Rise from Closed Session With/Without a Report
21-2013 Moved by: Councillor Whelan Seconded by: Councillor Fallis
Be it resolved that County Council rise from closed session at 12:26 a.m. without a report. Carried
20. Adoption of Amended Agenda to Add Closed Session Items Being Reported
There were no items being reported.
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21. Reading and Passing of By-laws
Due to time constraints, the Warden dispensed with the reading of the by- laws. The Clerk highlighted the listed by-laws.
a. A By-law to adopt Purchasing of Goods and Services Policy (CORP 06) and to repeal By-law Nos. 2010-53 and 2008-78, being By-laws to adopt the amended Purchasing Policy FI-24. (Refer to Item 9.b.) (By-law #2013-68)
b. A By-law to authorize the transfer of University Road, from County Road 4 to the City of Peterborough limits, from the Township of Douro-Dummer to the County of Peterborough and to authorize the transfer of County Road 35 (Television Road), from County Road 4 to the Trent Canal, from the County of Peterborough to the Township of Douro-Dummer, to amend By-law No. 2008- 20 (Roads Consolidation By-law) and to repeal By-law No. 2012-69 (Winter Control Maintenance Agreement with Township of Douro-Dummer) and to repeal By-law No. 2013-45. (By-law #2013-69)
22-2013 Moved by: Councillor Nelson Seconded by: Councillor Pearcy
Be it resolved that by-laws a. and b. be passed, signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried
22. Confirming By-law
23-2013 Moved by: Councillor Mitchell Seconded by: Councillor Windover
Be it resolved that the by-law to confirm the proceedings of the Council of the County of Peterborough held this 16th day of October, 2013 be passed, signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered By-law #2013-70. Carried
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23. Future Meeting Schedule
October th . 16 - 9:30 a.m. - County Council rd . 23 - 3:00 p.m. - Accessibility Advisory Committee (Selwyn Lower Boardroom)
November th . 6 - 9:30 a.m. - County Council th . 18 - 2:00 p.m. - Waste Management Committee (City Hall, General Committee Room) th . 20 - 9:30 a.m. - County Council st 21 - 9:30 a.m. - Land Division Committee (County Council Chamber) th . 26 - 9:30 a.m. - Lang Pioneer Village Museum Advisory Committee (County Court House – Boardroom - with Christmas lunch to follow – Roland’s Steak House) th . 27 - 11:30 a.m. - Accessibility Advisory Committee (Christmas lunch to follow – TBD)
December th . 4 - 9:30 a.m. - County Council th . 5 - 9:30 p.m. - Nominating Committee (County Court House – Boardroom) th . 18 - 9:30 a.m. - County Council
January th . 8 - 9:30 a.m. - County Council nd . 22 - 9:30 a.m. - County Council th . 29 - 9:30 a.m. – County Council Special Meeting (Strategic Planning)
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24. Adjournment
24-2013 Moved by: Councillor Fallis Seconded by: Councillor Gerow
Be it resolved that the County Council meeting adjourn at 12:27 p.m. Carried ______J. Murray Jones Warden
______Sally Saunders County Clerk
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Community Foundation of Greater Peterborough Submission for County Council presentation, November 6th, 2013 Andrea Dicks, Executive Director Laurel Atkinson, Program Coordinator
Greater Peterborough’s Vital Signs®
On October 1st, the Community Foundation unveiled the inaugural Greater Peterborough’s Vital Signs®. This report is the first in what will become an annual snapshot of the quality of life in Greater Peterborough, and offers a unique and accessible way for community members to learn more about the place they call home.
Vital Signs® measures the vitality of the community, identifies needs and strengths, and supports action on issues that are critical to our quality of life. For 2013, six subject areas were chosen based on consultations with community leaders and stakeholders: Arts and Culture; Community Involvement; Employment; Environment; Food Security; Health and Wellness. Future reports will build on these subject areas.
Through Vital Signs®, the Community Foundation not only provides accessible statistics and information, but also invited community members themselves rate how they believe our region is doing across all subject areas. More than 700 people from the City, every Township and First Nation in Greater Peterborough told us what they think about how, as a region, we are doing. They also told us what they love about Greater Peterborough, as well as identified important priorities for action.
The Community Foundation of Greater Peterborough has invested in this collaborative community initiative as a way to further its goal of providing broad based community leadership. We firmly believe that knowing your community matters and we are continually seeking ways to understand our community’s strengths as well as areas of need. Vital Signs® builds and shares knowledge so our community is better prepared to mobilize around the issues that matter to our citizens.
The Community Foundation of Greater Peterborough is not the only Community Foundation to embark on this annual report. Vital Signs® was first started by the Toronto Community Foundation in 2001, after a group of civic leaders came up with a new way to engage their community in understanding and monitoring the health and vitality of Toronto on an ongoing basis. In 2006, Vital Signs® became a national program of Community Foundations of Canada, and it continues to grow every year, both across Canada and internationally. 2013 saw 26 community foundations across the country produce a Vital Signs® report – many for the first time.
The report can be viewed or downloaded online: www.cfgp.ca/vitalsigns.
About the Community Foundation of Greater Peterborough
The Community Foundation of Greater Peterborough fosters philanthropy through the creation and management of endowed and special funds. Its grants to registered charities enhance the quality of life for local citizens. It is a part of a national network of more than 191 community foundations across Canada. The Community Foundation enables all residents to contribute to positive, lasting changes in our community. www.cfgp.ca
Page 41 of 225 Page 42 of 225 GREATER PETERBOROUGH’S
2013
BECAUSE KNOWING YOUR COMMUNITY MATTERS.
Page 43 of 225 Helping you connect the dots in your community
Whether you call home East City or the Electric City, Big Cedar or Cedar Valley, Millbrook or Hope Mill, South Monaghan or North Monaghan; whether your passion is sportfishing, snowboarding, singing, storytelling, or skating; whether you’re young at heart or an old soul; you are a part of the Peterborough community, and this report is for you.
As a public foundation created by and for the people of Peterborough, the Community Foundation of Greater Peterborough helps individuals, businesses, and non-profits realize their charitable goals and address our community’s most pressing needs. Together with our volunteers, donors, and friends, the Community Foundation works to make our community more vital, welcoming and supportive. To accomplish our mission, we are continually seeking ways to understand our community’s strengths as well as areas of need. This is why we have created our first Vital Signs® report.
By offering a snapshot of Greater Peterborough through six subject areas, Vital Signs® offers a unique and accessible way for community members to learn more about the place they call home. We are proud to be one of 26 community foundations across Canada participating in this important initiative.
So what can you do? You can read Vital Signs®. You can pass it on to a friend, neighbour, or colleague. You can use it to start a conversation, ask questions, or take action. This report is a call to become more informed about our vibrant community, and to see where you can fit in.
Because, at the Community Foundation, the Peterborough we wish to build includes you.
Janice Green, Andrea Dicks, Chair Executive Director
Page 44 of 225 GREATER PETERBOROUGH’S TABLE OF CONTENTS
Greater Peterborough’s Vital Signs 1
Map of Greater Peterborough 2 Because knowing your community matters. If Greater Peterborough Were 100 People 3
Greater Peterborough’s Vital Signs® is a collaborative community initiative Demographics 4 led by the Community Foundation of Greater Peterborough. It is an annual Community Perception Survey 5 snapshot of our community that: Arts and Culture 6
· Measures the vitality of Greater Peterborough Community Involvement 7 · Identifies needs, strengths, and trends · Supports action on issues that are critical to our quality of life Employment 8 Environment 9 Vital Signs® is coordinated nationally by Community Foundations of Canada. Food Security 10
Health and Wellness 12 HOW WE DID IT
The Community Foundation of Greater Peterborough worked collaboratively with more than 20 community organizations to choose subject areas. A subject area is a general theme or topic. Additional subject areas will be reported on in DATA SOURCES following years. The Community Foundation worked in tandem with experts in data interpretation and statistical analysis to identify local sources of data and The majority of indicators used in this choose indicators that help to tell the story of each subject area. report come from (or were derived using) data collected by Statistics Canada (e.g. Census, National Household Survey, Indicators were selected based on: Labour Force Survey). Some indicators are from local sources (e.g. Otonabee Region · Availability of data Conservation Authority, Peterborough · Reputation and reliability of data sources County-City Health Unit). · Currency of data For more information regarding · Perceived community interest sources, please visit: · Data that will be updated regularly for future trending www.cfgp.ca/vitalsigns.
More than 40 community leaders helped with this initiative. A further 711 residents participated in the community perception survey. For more THIS REPORT HAS BEEN PRINTED information on indicators and sources, please visit www.cfgp.ca/vitalsigns. ON FSC® CERTIFIED PAPER.
Page 45 of 225 GREATER PETERBOROUGH In this report, Greater Peterborough includes:
CITY OF PETERBOROUGH
COUNTY OF PETERBOROUGH comprised of eight Townships: · Asphodel-Norwood 8 · Cavan Monaghan · Douro-Dummer 11 · Havelock-Belmont-Methuen · North Kawartha 6 · Otonabee-South Monaghan · Selwyn · Trent Lakes 4 FIRST NATIONS: 5 · Curve Lake · Hiawatha 10
Most indicators cover the full area of Greater Peterborough; 1 often, little or no significant difference was found between different geographic areas (for example, between the County 3 9 and the City). Where there has been a significant numerical difference between geographic areas, the information has been expanded upon. 2 7 Sometimes, data is only available at the Census Metropolitan 1. ASPHODEL-NORWOOD Area (CMA) level. The Peterborough CMA includes the City 2. CAVAN MONAGHAN of Peterborough and four surrounding Townships (Cavan 3. CITY OF PETERBOROUGH Monaghan, Selwyn, Douro-Dummer, and Otonabee-South 4. CURVE LAKE 5. DOURO-DUMMER Monaghan), and accounts for 88% of the population of 6. HAVELOCK-BELMONT-METHUEN Greater Peterborough. Unless otherwise specified, the 7. HIAWATHA indicators presented hold for all of Greater Peterborough. 8. NORTH KAWARTHA 9. OTONABEE-SOUTH MONAGHAN 10. SELWYN 11. TRENT LAKES
2 Page 46 of 225 IF GREATER PETERBOROUGH WERE 100 PEOPLE … 7 35 LIVE RURALLY 58 52 FEMALE LIVE IN A 25 SINGLE* LIVE IN THE RURAL TOWN CITY OF OR VILLAGE 6 DIVORCED* PETERBOROUGH 48 MALE
11 LIVE ALONE* 7 DIAGNOSED WITH A MOOD DISORDER 16 POST-SECONDARY 59 MARRIED* 4 FIRST NATIONS 96 STUDENTS 7 WIDOWED* SPEAK ENGLISH 32 25 AT HOME HAVE IRISH WORK IN SALES 3 SEPARATED* ORIGINS AND SERVICES*
8 10 5 13 WORK IN TOURISM* BORN OUTSIDE LIVE IN WORK IN MANUFACTURING OF CANADA AND UTILITIES* POVERTY 12 SELF EMPLOYED*
* INDICATES POPULATION OVER 15 YEARS
3 Page 47 of 225 DEMOGRAPHICS
In 2001, children (under 15 years of age) accounted for 17.7% of Greater Peterborough’s total population. In 2012, they accounted POPULATION for 13.5% of the population. City of Peterborough: 78,698 County of Peterborough: 54,870 Asphodel-Norwood: 4,041 Cavan Monaghan: 8,601 Since 2001, the proportion of seniors (aged 65+ years) has Douro-Dummer: 6,805 been increasing in Greater Peterborough, but decreasing Havelock-Belmont-Methuen: 4,523 in the City of Peterborough. North Kawartha: 2,289 Otonabee-South Monaghan: 6,660 Selwyn: 16,846 Trent Lakes: 5,105 The fastest-growing group in the Peterborough Curve Lake First Nation: 1,003 CMA* is the 25 – 34 year old cohort. Hiawatha First Nation: 362
Total population of *See page 2 for details on the Peterborough CMA. Greater Peterborough: 134, 933
IF THE CITY AND COUNTY PETERBOROUGH BY AGE WERE 100 PEOPLE ... OVER 60 YEARS 0 – 14 YEARS 11% 14% 15 – 29 YEARS 30 – 44 YEARS 53 MARRIED OR 67 MARRIED OR 15% COMMON-LAW* COMMON-LAW* 45 – 59 YEARS 60 – 74 YEARS 22% 20 SINGLE PARENT 15 SINGLE PARENT 75+ YEARS HOUSEHOLDS HOUSEHOLDS 21% 11 PEOPLE ARE 65 20 PEOPLE ARE 65 17% YEARS OR OLDER YEARS OR OLDER
UNDER * Indicates population over 15 years 60 YEARS
4 Page 48 of 225 COMMUNITY PERCEPTION SURVEY
Community members rated each subject area through a public survey, hosted WHO PARTICIPATED: and conducted by a local, independent research company. The survey also allowed community members to identify areas for action. 711 community 442 from the City of Peterborough members completed the survey. 89 from Selwyn 49 from Cavan Monaghan PARTICIPANTS USED A 5-POINT RATING SCALE TO RATE EACH SUBJECT AREA: 36 from Douro-Dummer 30 from Otonabee-South Monaghan FANTASTIC: Our community is doing great! 20 from Trent Lakes 19 from Asphodel-Norwood PRETTY GOOD: Overall, we’re doing a good job. Keep it up! 11 from Havelock-Belmont-Methuen SO-SO: Some things are good, but some things need to change. 10 from North Kawartha UH-OH: This is concerning and needs attention. 3 from Curve Lake 2 from Hiawatha YIKES! We urgently need to make some big changes.
SUMMARY OF THE SURVEY
City of Peterborough’s County of Peterborough’s TOP 5 PRIORITIES FOR ACTION TOP 5 PRIORITIES FOR ACTION 1. Employment opportunities 1. Employment opportunities 2. Access to health care and services 2. Services and infrastructure 3. Affordable housing 3. Access to health care and services 4. Poverty reduction 4. Opportunities for youth 5. Opportunities for youth 5. Environmental sustainability
THINGS WE LOVE ABOUT GREATER PETERBOROUGH 1. We are a caring community 2. Arts and Culture (including festivals, sports, events) 3. Small town feel with big city amenities 4. Green space and proximity to nature 5. Outdoor activity in parks, trails, and waterways
5 Page 49 of 225 HOW ARE WE DOING WHEN IT COMES TO ARTS AND CULTURE? YOU SAID: ARTS AND CULTURE PRETTY GOOD
Arts and Culture contribute significantly to our quality of life, fuel innovation, and increase our attractiveness to visitors and residents.
From hockey to theatre, fall fairs to farmers’ markets, live music to sportfishing, Peterborough’s cultural environment is overflowing with events and opportunities that enrich the lives of residents and visitors alike. cfgp in action The Community Foundation supported the inaugural Peterborough in Portrait: Our Inclusive Community art exhibition. Employment in occupations related to MUNICIPAL SPENDING Hosted by Community Living Peterborough – and in celebration of its 60th anniversary Arts, Culture, Recreation, and Sport ON RECREATION – the event encouraged both artists and Proportion of the experienced AND CULTURE non-artists alike to submit portraits of a labour force in 2011. City of Peterborough, living Greater Peterborough resident. per household, in 2012. 3.2% City of Peterborough More than 2,000 people attended the exhibit and celebrated the incredible talent 2.6% Greater Peterborough $765 Toronto that exists throughout our community. 2.3% Barrie $691 Peterborough 2.1% Thunder Bay $658 Kingston 1.9% Kingston $627 Hamilton food for thought This is 2.8% of There has been Peterborough’s total Both the City of Peterborough and the a 2.8% increase expenditures but 0.9% Township of Cavan Monaghan have begun of Toronto’s. mapping their cultural resources to better since 2001. understand how arts, culture, sports, and recreation contribute to their communities.
THERE ARE 21 PUBLIC LIBRARIES AND 16 ARENAS IN GREATER PETERBOROUGH.
6 Page 50 of 225 HOW ARE WE DOING WHEN IT COMES TO COMMUNITY INVOLVEMENT? YOU SAID: COMMUNITY INVOLVEMENT PRETTY GOOD
Our community engagement survey participants spoke loud and clear: we are a caring community! LIFE SATISFACTION Percentage of individuals (aged 12+) Citing aspects like friendliness, inclusion, and an overall community who are satisfied or very satisfied in spirit, being a caring community was the #1 reason why we love their overall life in 2012. Greater Peterborough. 91.7%
SENSE OF COMMUNITY BELONGING Percentage of individuals (aged 12+) reporting a strong or somewhat strong sense of community belonging in 2012.
75% cfgp in action As a fund held within the Community Foundation, the Cavan Monaghan and VOTER TURNOUT Millbrook Legacy Fund was Percentage voter turnout created by residents of the in 2011 federal elections. Township to facilitate the 70% philanthropic goals of individuals wishing to leave a 64.7% legacy in Cavan Monaghan. GREATER PETERBOROUGH The Fund provides grants to support charitable activities 61.5% within the Township. In 2013, ONTARIO it awarded a grant for a 65% GREATER ONTARIO second time to the Millbrook PETERBOROUGH and Cavan Historical Society.
7 Page 51 of 225 HOW ARE WE DOING WHEN IT COMES TO EMPLOYMENT? YOU SAID: EMPLOYMENT UH-OH EMPLOYMENT GROWTH MEDIAN ANNUAL UNEMPLOYMENT Net change in the number of jobs. EARNINGS RATE 2001 – 2006 2006 – 2011 For persons working full-time Aged 15+ in 2011. and year-round in 2010. 9.8% $45,328 City of Peterborough 10.9% Greater Peterborough 7.9% 8.7% $50,116 Ontario Greater Peterborough 2.2% 8.3% Ontario - 3.7% $ GREATER ONTARIO ONTARIO PETERBOROUGH
GREATER PETERBOROUGH AVERAGE HOURLY EARNINGS LOW INCOME In 2012. The After-Tax Low-Income Measure, in 2010. $22.47 This is also known as the Overall Poverty Rate. PETERBOROUGH CMA* $24.22 16.1% City of Peterborough ONTARIO 13.6% Greater Peterborough 13.9% Ontario *See page 2 for details on the CMA. food for thought 50% “The Peterborough I wish to build includes opportunities for gainful employment so that our young people and student graduates stay in Peterborough.” of all businesses in Greater Peterborough are – Community perception survey participant owner-run and operated.
8 Page 52 of 225 HOW ARE WE DOING WHEN IT COMES TO THE ENVIRONMENT? YOU SAID: ENVIRONMENT SO-SO / PRETTY GOOD FOREST COVER RECYCLING AND An area with more than 60% tree cover, and where the trees are greater than COMPOSTING RATES 2 metres in height. Percentage of household waste that was diverted from the landfill in 2012. cfgp in action CITY OF 55% PETERBOROUGH In 2013, the Community Foundation provided 53% COMPARABLE funding to GreenUP to build CITIES’ AVERAGE 40% the capacity of its team to deliver cutting edge programming and connect 11% COUNTY OF new audiences to PETERBOROUGH 44% GreenUP’s Ecology Park.
COMPARABLE CITY OF GREATER RURAL REGION PETERBOROUGH PETERBOROUGH AVERAGE 40%
Environment Canada suggests 30% forest food cover is the minimum needed to support healthy wildlife habitat, but recognizes for thought that 50% forest cover will provide habitat SOURCE OF DRINKING WATER Ontario’s only lizard, the for a greater variety of species and Five-lined Skink, is found support healthier aquatic ecosystems. 2/3 of people get their drinking in Peterborough County. It is water from a municipal residential one of 42 species at water system. risk in our region.
111 WATER QUALITY 1/3 of people get their drinking From June to August 2012, Greater water from private wells and lakes. Peterborough’s 17 public beaches spent a combined total of 111 days as “posted,” meaning that the water quality was unsafe for swimming and recreational use. 1 in 5 people in Ontario get their drinking water from wells or lakes.
9 Page 53 of 225 HOW ARE WE DOING WHEN IT COMES TO FOOD SECURITY? YOU SAID: FOOD SECURITY SO-SO / PRETTY GOOD
Food security means having both physical and economic access to sufficient, safe, and nutritious food in order to meet FOOD INSECURITY one’s dietary needs and food preferences for an active and Percentage of households that are food insecure. healthy life.* Being food insecure could mean that you are worried about not having enough to eat or that you have had to compromise the quality of the food you have eaten. Food security can be looked at from an individual basis as well as a geographic basis (e.g. Greater Peterborough). 9.9% 7.6%
*adapted from the World Health Organization’s definition of food security
GREATER ONTARIO PETERBOROUGH FOOD PRICE 2010 - 2013 There has been a 10.5% increase in food prices over the past three years. The price of other consumer goods and services NUTRITIOUS FOOD BASKET has increased 4.75% in this time. The cost for a family of four to purchase healthy food for one month, based on Canada’s Food Guide. Calculated by 12% Peterborough County-City Health Unit, 2013.
10% 8% 10.5% $820 6% $
4%
2% 4.75% $ This represents about 30% of the income of a 0% family supported by a minimum-wage earner, FOOD OTHER CONSUMER GOODS AND SERVICES $ and 12% of an average family’s income.
10 Page 54 of 225 NUMBER OF FARMS AGE OF FARMERS These are farms that are active 2011 (e.g. engaged in agricultural production). 57% cfgp in action 1,800 1,700 37% In 2013, the Community Foundation provided funding 1,600 to the Peterborough 1,500 Community Garden Network, 1,400 6% a local collaborative that 1,300 fosters community gardens LESS THAN 35 YEARS 1,200 in both the City and County 35 - 54 YEARS of Peterborough, and aims to 1,100 55 YEARS AND UP support local food security, 1,000 environmental integrity, 900 and community building. 800 1971 2011
There has been a 36% DECREASE in the food number of farms and a 28% DECREASE The average age of farmers in for thought in the amount of farmland since 1971. Greater Peterborough is 56.5. Greater Peterborough has 34 COMMUNITY GARDENS and 8 FARMERS’ MARKETS.
“The Peterborough I wish to build includes a Community Food Centre where we can improve food security for our residents, support local farmers, and engage our youth by teaching skills necessary to grow, cook and select healthy food and encourage positive attitudes towards healthy eating.”
– Community perception survey participant
11 Page 55 of 225 HOW ARE WE DOING WHEN IT COMES TO HEALTH AND WELLNESS? YOU SAID: HEALTH AND WELLNESS SO-SO LIFE EXPECTANCY PHYSICAL ACTIVITY LEVELS In years. Percentage of people who spend their leisure time being MENTAL HEALTH physically active or moderately active (age 12+) in 2012. Self-reported (age 12+) in 2012. 59.3% GREATER PETERBOROUGH
54.0% ONTARIO 67.7% 82.9 78.8 HAVE VERY GOOD FEMALE MALE A larger proportion of people with higher incomes OR EXCELLENT are physically active or moderately active compared MENTAL HEALTH. to people with lower incomes. FALLS In 2012.
Falls account for 27.3% TEEN PREGNANCY RATE, PER 1,000 of hospitalizations due to For girls 15 – 19 years, 2011. unintentional injuries.
Older adults (65+) account 40 GREATER PETERBOROUGH for 78.5% of falls-related hospitalizations.
30 ONTARIO cfgp in action In 2013, the Community 20 Foundation supported the 2007 2008 2009 2010 2011 Kawartha Haliburton Children’s Foundation to conduct self-esteem workshops for girls aged 9-12 to encourage a positive “The Peterborough I wish to build includes finding creative ways to reduce self-image through physical inequalities so that all citizens can live a healthy life.” activity and balanced eating. Workshops also addressed the – Community perception survey participant stigma of being a foster child.
12 Page 56 of 225 ABOUT THE COMMUNITY FOUNDATION OF GREATER PETERBOROUGH
The Community Foundation of Greater Peterborough Visit www.cfgp.ca for more information on what the fosters philanthropy through the creation and management Community Foundation is doing to make Greater of endowed and special funds. Its grants to registered Peterborough a vibrant and resilient community. charities enhance the quality of life for local citizens. It is a part of a national network of more than 191 community Community Foundation of Greater Peterborough foundations across Canada. The Community Foundation 261 George Street North, Suite 202 enables all residents to contribute to positive, lasting Peterborough, ON K9J 3G9 changes in our community. Telephone: (705) 740-2347 Email: [email protected] Twitter: @cfgp_ Facebook: communityfoundationptbo THANK YOU
The Community Foundation of Greater Peterborough is thankful for the time, effort, ideas, and inspiration given by Think Tank members, data interpreters, community survey participants, and the dozens of other individuals who contributed to Vital Signs®.
Community Foundations of Canada Ontario Trillium Foundation Peterborough Social Planning Council
Centre for the Study of Living Standards Peterborough Family Resource Centre City of Peterborough Peterborough Poverty Reduction Network County of Peterborough Public Energy Farms at Work Sustainable Peterborough Greater Peterborough Chamber of Commerce Sustain Ontario GreenUP The Peterborough Examiner Kawartha Food Share Township of Asphodel-Norwood Kawartha Land Trust Township of Cavan Monaghan Lakeland Alliance Township of Otonabee-South Monaghan
New Canadians Centre Peterborough Township of Selwyn An agency of the Government of Ontario. Ontario Ministry of Agriculture and Food Trent University Relève du gouvernement de l’Ontario. Otonabee Region Conservation Authority United Way of Peterborough & District Peterborough County-City Health Unit Workforce Development Board Peterborough Economic Development YWCA Peterborough, Victoria & Haliburton
Special thanks to the Toronto Community Foundation for developing and sharing the Vital Signs® concept and Community Foundations of Canada for supporting a coordinated national Vital Signs® initiative. For more information visit: www.vitalsignscanada.ca.
Page 57 of 225 the Peterborough i wish to build includes…
composting dogs
youth nature events safe public vibrant employment creativity environment jobs public space transportation sports trails
pool bikes
arenas diversity
affordable festivals waterfront entertainment manufacturing recreation industry transit
arts and culture caring poverty-free economy doctors growth jackson park caring community downtown housing families sustainability seniors community infrastructure
Created from responses gathered via the community perception survey.
Page 58 of 225 WUTAI SHAN BUDDHIST GARDEN IN CANADA Presented by: Cham Shan Temple
Page 59 of 225 TOPICS OF THE PRESENTATION
Who We Are – A Brief History of Cham Shan Temple
Why We Are Here – Our Vision & Current Project
What We Are Building – Construction Progress
Page 60 of 225 Community Integration – Current Projects & Future Activities
Q&A Session Who We Are A Brief History of Cham Shan Temple
3 Original Founders: • Rev. Sing Hung (Recipient of 2013 Queen’s Diamond Jubilee Award) • Late Rev. Master Shing Cheung • Late Rev. Master Lok To
Abbot of Cham Shan Temple (Canada) & President of the Buddhist Association of Canada Page 61 of 225 • Rev. Dayi Shi Who We Are: 1 Brief History of Cham Shan Temple Page 62 of 225 Page 63 of 225 Page 64 of 225 Who We Are Wutai Vegetarian Restaurant – April 2013 Page 65 of 225 Who We Are Wutai Vegetarian Restaurant Interiors Page 66 of 225 Who We Are Wutai Vegetarian Restaurant Dim Sum Page 67 of 225 Who We Are Wutai Vegetarian Restaurant Dinner Page 68 of 225 Why We Are Here Our Vision & Current Project Page 69 of 225 Why We Are Here
To bring the Four Great Buddhist Mountains in China to Canada
Wutai Shan – Shanxi, China Putuo Shan - Zhejiang, China Page 70 of 225
JiuHua Shan – Anhui, China E’mei Shan – Szechuan, China Why We Are Here
Wutai Shan – 775 Ski Hill Road, Putuo Shan – 4 Lifford Road, Bethany Cavan Monaghan Page 71 of 225
E’mei Shan – 1547 Ballyduff Road, Jiuhua Shan – 340 Pontypool Road, Bethany Pontypool Why We Are Here
Wutai Shan Buddhist Garden In Canada
Totaling 530 acres of land
The first project to build is the Main Dharma Hall
The concrete structure of the Main Dharma Hall will be completed by November 2013
Page 72 of 225 The assembly of the Main Dharma Hall building will start in May 2014
Detailed design of the interiors has begun Why We Are Here
Wutai Shan Buddhist Garden In Canada
Ground floor area is 3,336 m2 (35,909sf) (Reception, Gift Shop, Tea Shop, Restaurant, Exhibition Area, Admin. Offices etc.)
Mezzanine floor area is 715 m2 (7,696 sf) (Changing Rooms, Washrooms & Mechanical Areas)
Second floor is 742 m2 (7,987sf) Page 73 of 225 (Wooden-Structure Temple, Walk out Terraces) What We Are Building Construction Progress Page 74 of 225 Page 75 of 225
Aerial Image of Wutai Shan Buddhist Garden In Canada
Page 76 of 225
Conceptual Design of Wutai Shan Buddhist Garden In Canada
What We Are Building Page 77 of 225
Tang Dynasty Architectural Design – Tang Dynasty was an Imperial Dynasty of China (618-907), and was the most glorious historic period in Chinese history. What We Are Building
“Dougong Bracket” is a unique structural element of interlocking wooden brackets, which joins without requiring nails. This technique is typical of Tang Dynasty Style Architecture.
Page 78 of 225 What We Are Building
Main Dharma Hall View of Wisdom Pond Page 79 of 225
View from Main Dharma Hall Main Dharma Hall Foundation Community Integration
Build Good Network with Local Business Committees
Priority to employ Local Tradesmen where possible
Provides Alternate Healthy Lifestyles and Activities
Support Local Communities in the opposition of Wind Turbine Projects in: • Township of Cavan Monaghan Page 80 of 225 • City of Kawartha Lakes
Community Integration
Buddhist Garden - will be a main tourist attraction, bringing additional business to the County of Peterborough Page 81 of 225 Community Integration
Temple Architecture - will be an important multi-cultural center in North America, putting County of Peterborough on the world map Page 82 of 225 Community Integration
Vegetarian Restaurant – will promote alternate healthy life-style Page 83 of 225 Community Integration
Will provide Additional Recreational Activities for local communities: Meditation Class, Tai Chi Class, Tea Ceremony Class etc. Page 84 of 225 Q & A Session
THANK YOU Page 85 of 225
www.ChamShanTemple.org Page 86 of 225
TO: County Council
FROM: Tom Sayer, Board Chair, Peterborough Economic Development
MEETING DATE: November 6, 2013
SUBJECT: Peterborough Economic Development Performance Measures - 2013 Update and 2014 Proposed
PURPOSE
A report to recommend the 2013 third quarter update on the Peterborough Economic Development Performance Measures be received and the proposed Performance Measures for 2014 be approved.
RECOMMENDATIONS
That Council approve the recommendations outlined in the report, dated November 6, 2013, of the Board Chair of Peterborough Economic Development, as follows:
a) That the presentation by Dan Taylor, President and CEO of Peterborough Economic Development, on the Peterborough Economic Development’s 2013 third quarter update on Performance Measures be received.
b) That the proposed 2014 Performance Measures for the Peterborough Economic Development be approved.
Page 87 of 225 Peterborough Economic Development’s Performance Measures 2013 Update and 2014 Proposed Page 2
BUDGET AND FINANCIAL IMPLICATIONS
There are no direct budget or financial implications arising from this report. The activities and measurement system required are part of GPAEDC’s (referred to in this document as Peterborough Economic Development) operating budget.
BACKGROUND
CEO and Board Chair to attend November 4 Committee of the Whole
Dan Taylor, President and CEO of Peterborough Economic Development, and will attend the November 6, 2013 County Council Meeting to provide a 2013 third quarter update on the 2013 Performance Measures, and the Board Chair, Tom Sayer, will present the 2014 proposed Performance Measures.
Agreement sets out conditions including Performance Measures
Peterborough Economic Development acts as the primary economic development organization of the region of Peterborough. The organization has the responsibility for the provision of economic development and tourism activities within the City and County of Peterborough. The terms and conditions of the delivery of these services are contained in an agreement between the three parties which comes up for renewal every four years.
Prior to the development of the December 2012 agreement, the Board of Directors of Peterborough Economic Development instructed the Executive Committee to ensure that the new agreement improves the understanding of Peterborough Economic Development’s activities and outcomes amongst the Peterborough Economic Development’s primary stakeholders and the residents of the Peterborough Region. The Executive proposed a modified format that moved description of the core activities into an appendix of the agreement (Appendix A) that would be reviewed annually to ensure the activities are aligned with the strategic direction of the County and City of Peterborough. In addition, it was proposed that two additional appendices be created:
i) Appendix B containing measures to demonstrate the progress of Peterborough Economic Development in achieving its strategic plan and also to demonstrate the impact of the Corporation’s actions and programmes on key measures of Economic Development in the City and County of Peterborough
Page 88 of 225 Peterborough Economic Development’s Performance Measures 2013 Update and 2014 Proposed Page 3
ii) Appendix C containing additional services provided by Peterborough Economic Development to the City, the County or both that are funded outside of the base funding provided by the Agreement.
2014 Performance Measures endorsed by JSSC – now needs Council approval
The December 2012 agreement indicated that in the last quarter preceding the fiscal and calendar year, the Board would present to the Joint Services Steering Committee and to each Council a set of measures that will be used to monitor and guide Peterborough Economic Development’s actions in the upcoming year. The proposed metrics for Appendix B are the subject of this report, and has been endorsed by the Joint Services Steering Committee at its meeting held October 10, 2013.
Some Performance Measures difficult to measure
Performance measurement is not a simple task for Economic Development. Measures such as reduced unemployment or increased average wages can be measured but determining the impact of a specific set of activities can often be difficult due to the number of uncontrollable factors at play. Historically, measures of inputs (dollars spent, human resources applied) and outputs (events held, calls made, trade shows attended) have been used to demonstrate the effort being expended because outcomes (impact) were too difficult to measure. More recently, stakeholders in all sectors have been become insistent on accountability and demonstrating impact. Performance Measurement Systems focused on outcomes are currently encouraged by international (IEDC), national (EDAC) and provincial (EDCO) economic development organizations.
14 Performance Measures proposed for 2014
The 14 measures, under 6 subcategories, proposed for 2014 that will be included as Appendix ‘B’ of the agreement (see attached) are fully integrated into the operation of Peterborough Economic Development’s work plans. In 2012 Peterborough Economic Development developed a Performance Measurement System based on the Balanced Scorecard model. The full organization, with the facilitation of a consultant, was engaged in the development of the System and the individual scorecards upon which it is based. It was decided that the Key Performance Indicators in the scorecards would emphasize outcome measures rather than activity measures. Each staff scorecard has a maximum of 13 objectives, the top 3 being weighted to generate fifty percent of the total score. The KPI’s are measured on a monthly, quarterly or annual basis depending on the nature of the objective. This generates over 200 objectives which flow into the 13 organizational performance indicators that make-up the President and CEO’s Score Card which is reviewed quarterly by the Board of Directors. These thirteen metrics plus Director level metrics make up the KPI’s which are being recommended as Appendix ‘B’ of this report. (There is no Appendix A, ‘B’ is used to maintain consistency with the Agreement.)
Page 89 of 225 Peterborough Economic Development’s Performance Measures 2013 Update and 2014 Proposed Page 4
2013 was the first year for this measures focused process. Based on the experience gained in 2013 and the evolving relationship with GPIC, some of this year’s measures have been modified.
SUMMARY
This report and the presentation to be made November 6, 2013 provide a 2013 third quarter update on the Peterborough Economic Development 2013 Performance Measures and recommended Performance Measures for 2014.
Submitted by,
Tom Sayer Board Chair Peterborough Economic Development
Contact Name: Tom Sayer Phone: 705-760-6310 Fax: 705-743-3093 E-Mail: [email protected]
Attachment:
Appendix B: Peterborough Economic Development’s 2014 Annual Performance Measures
Page 90 of 225 Peterborough Economic Development’s Performance Measures 2013 Update and 2014 Proposed Page 5
APPENDIX B
GPAEDC 2014 ANNUAL PERFORMANCE METRICS
Corporate Mission
1. Business Retention and Expansion 1.1. Achieve 60 business start-ups, relocations or expansions by Peterborough Economic Development clients. 1.2. Peterborough Economic Development client announcements of additional jobs or retention which will over the course of one year result in the net addition/retention of 130 jobs. 1.3. Achieve an economic impact on the community of $2,000,000 measured in Gross Domestic Product (or equivalent) not including Tourism impact. 1.4. Achieve an economic impact on the community from Tourism operations of $1,000,000 as measured with Tourism Regional Economic Impact Model (TREIM) includes meetings, conferences and events secured.
2. Key Economic Development priority achievement 2.1. Build, maintain and support a Key Relationship file with a minimum of six (6) clients considering new business investments in the next two years; each representing an investment of over $5 million. (Investment includes real estate, payroll, operations and capital). 2.2. Build, maintain and support a Key Relationship file of over 8 clients considering new investments at the Airport or in the Aviation segment. 2.3. Collaborate with Greater Peterborough Innovation Cluster on an Innovation Technology Company file with a minimum of ten (10) clients considering new business investments in the next two years.
3. Quality of Life – regional income level increase 3.1. 20% of the jobs created by PED clients will have an average wage rate greater than X$/hr, the average wage rate for the region.
Financial
4. Financial Responsibility 4.1. Manage a balanced budget
Financial value added leverage to the City and County investment in the GPAEDC 4.2. Lever a minimum of $ 275,000 of additional investment for economic development activities in the region from sources external to the City and County.
Page 91 of 225 Peterborough Economic Development’s Performance Measures 2013 Update and 2014 Proposed Page 6
Stakeholder Awareness and Satisfaction
5. Service Satisfaction 5.1. Achieve a minimum 90% satisfaction rate from business stakeholders in the service and value of their interaction with Peterborough Economic Development. Awaiting benchmark from this year’s survey 5.2. Achieve a minimum 90% satisfaction rate from visitors interfacing with GPAEDC Tourism operations 5.3. Achieve a minimum 90% satisfaction rate from City/County politicians and senior administration on the GPA EDC management of City and County priorities. Awaiting benchmark from this year’s survey
6. Awareness of Peterborough Economic Development’s Role 6.1 Maintain a 75% awareness level by the community of the organization’s role.
Page 92 of 225
The County of Peterborough County Council
To: Warden and Members of Council
From: Chris Bradley, Director of Public Works
Date: November 6, 2013
Subject: Parkway Corridor Preliminary Design
Recommendation: That County Council endorse the City of Peterborough Recommended Corridor of the Parkway Corridor Municipal Class Environmental Assessment Study as presented at the Public Information Centre of September 26, 2013.
Financial Impact: None to the County of Peterborough
Background:
The Parkway, a mid-city arterial road in the City of Peterborough has been an issue of contention for the City for decades. The City of Peterborough is currently conducting a Municipal Class Environmental Assessment to select a corridor for the future construction of this road. The purpose of the road, running in a generally north-east to south-west direction, is primarily to move traffic internally within the City of Peterborough.
The Parkway will provide an important benefit to the County of Peterborough and its’ residents as an extension to the County transportation network, providing a more direct and timely link from the County’s bordering areas in the north to the Peterborough Regional Health Centre.
Analysis:
The Parkway Recommended Corridor will connect to the existing Parkway at Clonsilla Avenue and link to the existing south end of Medical Drive. From the north end of Medical Drive at the Parkway, the road will extend north easterly across Jackson Park by means of a bridge and connect through Fairburn Street to the historically protected corridor, crossing Chemong Road, Hilliard Street and connecting to Cumberland Avenue. The route will continue to Carnegie Avenue where it will end.
Page 93 of 225 Page 2
Residents of the County of Peterborough who live north and north-east of the City of Peterborough will benefit from the construction of the Parkway in that the time for travelling throughout the City of Peterborough, but in particular to the Peterborough Regional Health Centre, will be reduced. There will be enhanced response times for Peterborough County/City Paramedics when transporting patients from the north and north-east to the hospital.
Summary:
The construction of The Parkway, particularly utilizing the Recommended Corridor will provide a more efficient regional transportation network, benefiting the residents of both the City and the County of Peterborough.
Access to the Peterborough Regional Health Centre for County residents will be enhanced once The Parkway is complete.
Respectfully submitted,
Originally signed by
Chris Bradley Director of Public Works
Page 94 of 225 The County of Peterborough County Council
To: Warden and Members of Council
From: Chris Bradley, Director of Public Works
Date: November 6, 2013
Subject: County Road 35 Parking Issues – Trans Canada Trail
Recommendation: That staff be directed to create No Parking Zones on the shoulders of County Road 35 (CR 35) in the vicinity of the Trans Canada Trail crossing at the following locations:
East Side of CR 35: 20 metres north and 20 metres south of the Trail entrance, West Side of CR 35: 126 metres north and 182 metres south of the Trail entrance,
And further, that the Clerk be directed to amend the Parking By-law to this effect and notify the Ontario Provincial Police.
Financial Impact: Approximately $500 for signage from the 2013 Public Works operating budget.
Background:
At the October 2nd, 2013 meeting of County Council, Under “New Business”, Item 17 c, the following request of staff was made:
Trans Canada Trail – Councillor Taylor advised that there is a parking problem on County Road 35 east of Peterborough, south of Highway 7 near Assumption and asked staff to investigate to resolve this issue. The Director of Public Works advised that a staff report on the matter could be brought to the November 6th, 2013 Council Meeting.
Discussion:
Over the last two years, construction has been underway on the Trans Canada Trail, linking Peterborough and Hastings along the old CPR railway right of way. Since the completion of the Trail, there has been a great deal of recreational use by pedestrians and cyclists.
Page 95 of 225 Page 2
While this has been of great benefit to the residents of the County of Peterborough and visitors to the area, there have been congested parking issues on the shoulders of CR35 in the vicinity of the Trail at the point of intersection with the County Road.
The parking congestion causes sightline restrictions for Trail users when attempting to cross CR 35 and for motorists when approaching the Trail crossing from the north and south. Further, there are sightline restrictions for motorists exiting driveways on the west side of CR 35 in the vicinity of the Trail crossing.
There does not appear to be much potential for the development of a parking lot for Trail users in the vicinity of the Trail crossing of CR 35, therefore staff suggest the best method of dealing with the parking of vehicles on the shoulders of the road is to control the location of the parking. This can best be achieved with the creation of No Parking Zones.
Staff suggest the following No Parking Zones be created:
East Side of CR 35: 20 metres north and 20 metres south of the Trail entrance, West Side of CR 35: 126 metres north and 182 metres south of the Trail entrance.
Positioning the No Parking Zones at these locations will provide a minimum of 20 metres of clear space on either side of an entrance onto the road, that being either a driveway entrance or Trail crossing entrance.
Signage will be installed to reflect the crossing areas and the No Parking Zones. The cost for the signage will be approximately $500 and will be funded through the 2013 Public Works operating budget.
In order to improve the safety of the Trail users when exiting or entering their vehicles, staff further propose to widen the gravel shoulders to allow more room.
Respectfully submitted,
Originally signed by
Chris Bradley Director of Public Works
Page 96 of 225 Page 3
Entrance to Trans Canada Trail on County Road 35
Page 97 of 225 Page 4
Page 98 of 225
The County of Peterborough County Council
To: Warden and Members of Council
From: Peter Nielsen, Manager of Technical Services Kendra Reid, Senior Engineering Technician
Date: November 6th , 2013
Subject: Visibility Study at the Intersection of County Road 38 and County Road 2
Recommendation: That the existing Stop sign be replaced with an oversize Stop sign and a 60 km/hr Advisory Speed tab sign be installed on the existing oversize Stop Ahead sign on County Road 38, and that supplementary line painting be completed.
Financial Impact: Approximately $500 for the installation of signage and line painting to be funded from the Public Works Operating Budget.
Background: A concern was raised at the October 2, 2013 County Council meeting related to the intersection of County Road 38 at County Road 2 and, in particular, vehicles travelling south bound on County Road 38 approaching the stop condition at County Road 2 (see Photos attached).
Analysis: Speed limits on County roads are posted based on the design speed of the road. The design speed is a tool used by designers to specify the geometric requirements of a road and is the maximum safe operating speed for that road. The County of Peterborough utilizes the same geometric design standard as the Ministry of Transportation (MTO), which means that wherever possible, the design speed is 20 km/hr greater than the posted speed.
Page 99 of 225 Page 2
A review of the geometry of County Road 38 approximately 250 m north of County Road 2 for both horizontal and vertical alignment indicates that the road has a design speed of 60 km/hr. A review of the geometry of County Road 2 approximately 250 m east and west of County Road 38 for both horizontal and vertical alignment indicates that the road has a design speed of 90 km/hr. The curve data and corresponding design speeds are taken from the MTO Geometric Design Guide, which specifies minimum vertical and horizontal curves for given speeds. It is generally the County’s practice to post the speed limit 20 km/hr below the design speed to provide for a driver safety factor.
The following four (4) criteria are reviewed by staff to evaluate whether the posted speed limit is appropriate or should be reduced:
1. Review of design speed versus posted speed for the road.
2. Visibility and sight distance requirements identified in the County By-Law 2012-26 for Development Adjacent to County Roads.
3. Trends in the accident history for a particular road section that identify a deficiency or cause for concern.
4. Changes in the surrounding land use that necessitate a speed limit reduction on County Roads.
County staff evaluated the intersection of County Road 38 at County Road 2 based on the above criteria and, additionally, on stopping sight distance and intersection sight distance requirements. The results are summarized below:
Design Speed versus Posted Speed: Speed limits on County roads are posted based on the design speed of the road. The design speed is a tool used by designers to specify the geometric requirements of a road and takes into account alignment, surrounding land use and road function (arterial, collector, local etc.).
The County of Peterborough utilizes the same geometric design standard as the Ministry of Transportation (MTO) Geometric Design Standards for Ontario Highways, which means that wherever possible, the design speed is 20 km/hr greater than the posted speed.
Based on a review of the alignment and geometrics for this section of County Road 38, the design speed is 60 km/hr and for County Road 2, the design speed is 90km/hr.
Page 100 of 225 Page 3
Visibility: Entrances within a 250 m radius of the intersection of County Road 38 and County Road 2, were verified in the field for visibility by County staff and were verified as meeting the minimum sight distance requirements of the County By-Law for Development Adjacent to County Roads.
Within this section of road, there exists five (5) entrances – four (4) residential and one (1) agricultural/field. Two (2) residential entrances have access onto County Road 2 and two (2) residential and one (1) agricultural/field have access onto County Road 38. All six (6) entrances within the current 80 km/hr speed zone meet the minimum sight distance requirements.
Accident History: A review of the collision records that the County has on file at, or within a 1.0 km radius of, the intersection of County Road 38 and County Road 2, over a four (4) year period from 2009 to 2012 revealed that there were eleven (11) reported accidents. Of these, six (6) were deer strikes, four (4) failed to yield right-of-way (all were south bound on County Road 38) and one (1) was driver speed too fast for conditions (see Attachment).
Staff are aware of additional collisions that have occurred within this corridor in 2013.
Changes in Surrounding Land Use: This particular section of County Road 38 and County Road 2 can be characterized as rural in nature. As a result, the land use along this section of County Road 38 and County Road 2 is predominately agricultural with medium to large frontages of widely spaced entrances.
The section of County Road 38 that is of concern is relatively short in length (approximately 250 m north of the stop condition at County Road 2).
There has been no changes in the surrounding land use.
Stopping Sight and Intersection Sight Distance: Stopping sight distance is comprised of three (3) elements, namely: perception distance, reaction distance and braking distance and, on County roads, is determined based on the design speed of the road. The stopping sight distance takes into account vertical alignment (effect of grade), coefficient of friction (whether on wet or dry pavement), perception time (the time elapsed from the instant a driver observes an object for which it is necessary to stop until the instant that he/she decides to take remedial action) and brake reaction time (the time elapsed from the instant the driver decides to take remedial action to the instant that remedial action begins, namely, application of the brake).
Page 101 of 225 Page 4
The County of Peterborough utilizes the same geometric design standard as the MTO Geometric Design Standards for Ontario Highways, which is that wherever possible, the design speed is 20 km/hr greater than the posted speed for determining the stopping sight and decision sight distance and with conditions (i.e. on a pavement with poor condition with a wet surface, driver’s speed, poor tire condition, effect on grade, etc.) approaching the worst being assumed.
Based on a review of County Road 38 within the current 80 km/hr speed zone, the minimum stopping sight distance on wet pavement, on a 3% downgrade and with a design and driver’s speed of 80 km/hr is 150 m.
The section of County Road 38 of concern is from County Road 2 north approximately 250 m. The minimum stopping sight distance as measured in the field along this section of County Road 38 is 90 m which is insufficient for a design and driver’s speed of 80 km/hr. However, this stopping sight distance does meet the minimum stopping sight distance requirement of 90 m for a design and driver’s speed of 60 km/hr.
Intersection sight distance requirements at County Road 38 and County Road 2 must also be considered both for vehicles approaching the intersection and departing from the stopped position at the intersection.
The intersection design at County Road 38 and County Road 2 provides and exceeds the minimum required sight distance for stopping, crossing and turning movements of 180 m for passenger vehicles on two (2) lane highways. The maximum intersection sight distance measured in the field to the east along County Road 2 from a stop condition at County Road 38 is 222 m and to the west exceeds 500 m.
Discussion: The nature of the reported accidents on file could indicate a trend related to motorists on County Road 38 failing to yield to traffic on County Road 2. In consideration of this possible trend, staff proposes to add supplementary directional arrows on County Road 2 for west bound traffic in an effect to demark the two (2) travel lanes (west bound through/turning lane and north bound turning lane) and “Stop Ahead” word message on County Road 38 for south bound traffic.
Also, as an alternative to a speed limit reduction, Council may consider the use of standard Ontario Traffic Manual (OTM) warning signage. Yellow/black warning signage is available and is an accepted standard for use in altering motorists of a potential area of concern along a road section.
Examples of warning signs include the use of chevrons on curves, intersection signs for upcoming points of potential conflict and speed reduction advisory recommendations.
For County Road 38, an oversize Stop sign with the addition of a 60 km/hr Advisory Speed tab sign to the existing oversize Stop Ahead sign could be used on this road section.
Page 102 of 225 Page 5
This alternative will highlight to motorists the location of recommended speed reduction for vehicles travelling in the south bound lane of County Road 38 approaching the stop condition at County Road 2.
Summary: Based on an evaluation of these four (4) criteria and the analysis of the current 80 km/hr speed zone for minimum stopping sight and intersection sight distance requirements, there is technical justification for reducing the speed limit along County Road 38 from 80 km/hr to 60 km/hr; however, the section of County Road 38 that is the subject of this review is relatively short in length (approximately 250 m north of the stop condition at County Road 2).
Past practice for the County has been to generally implement speed reductions based on the results of the analysis of the above noted criteria. In consideration of the analysis conducted, it is the recommendation of staff that as an alternative to a speed limit reduction speed limit, the existing Stop sign be replaced with an oversize Stop sign and a 60 km/hr Advisory Speed tab sign be installed on the existing oversize Stop Ahead sign be installed and that supplementary line painting be completed.
Respectfully submitted,
Originally signed by
Peter Nielsen, Manager of Technical Services
Page 103 of 225 Page 6
Attachment 1 Accident History
Accident Date Description Location Results Number 2009 1I 09 July 11 V1 travelling EB on CR2 strikes On CR2 between did not attend 00617 deer on roadway CR38 and Hastings scene 1I 09 Oct 30 V1 travelling WB on CR2 strikes On CR2 900 m east D1 driving 00908 deer on roadway of CR38 properly 1I 09 Nov 29 V1 travelling EB on CR2 strikes On CR2 1 km east of D1 driving 01025 deer on roadway CR38 properly 1I 09 May V1 travelling EB on CR2 strikes On CR2 500 m east D1 driving 00447 26 deer on roadway of CR38 properly 1I 09 Aug 1 V1 travelling SB on CR38 failed At CR38/2 D1 improper turn 00662 to stop at sign initiates a turn to and inattentive the left strikes V2 travelling WB D2 driving on CR2 properly 1I 09 Dec 5 V2 travelling WB on CR2 V1 At CR38/2 D1 disobeyed 01063 travelling SB on CR38 failed to traffic control and stop for stop signal and struck inattentive V2 D2 driving properly 1I 09 June V1 SB on CR38 stopped at At CR38/2 D1 failed to yield 00540 27 intersection then advanced right-of-way forward into path of V2 D2 driving properly 2010 1I 10 Nov V1 travelling EB on CR2 strikes On CR2 1 km east of D1 driving 00990 23 deer on roadway CR38 properly 1I 10 Nov V1 WB on CR2 slid into north On CR2 at CR38 D1 speed too 00988 22 ditch and rolled fast for condition 2011 1I 11 Nov V1 travelling SB on CR38 At CR38/2 D1 failed to yield 00985 16 proceeds thru stop sign and right-of-way strikes V2 travelling WB on CR2 D2 driving properly 1I 11 Jan V1 NB on CR38 strikes deer on CR38 300 m north of D1 driving 00988 18 roadway CR2 properly
2012 No accidents on file with the County Summary: 11 accidents on record with the County of Peterborough – 6 were deer strikes, 4 failed to yield right- of-way (all were south bound on County Road 38) and 1 was driver speed too fast for conditions.
OPP summary report: 2011 - 3 collisions in the vicinity of the intersection. 2012 - 2 collision in the vicinity of the intersection, however; we had 5 collisions during the same time period at the intersection of County Road 2 and Asphodel 3rd Line. 2013 (Year to Date) - 4 collisions - these stats are about 1 - 2 weeks behind.Page 104 of 225 Page 7
Stop Ahead Sign in south bound lane on County Road 38
Page 105 of 225 Page 8
Stop Sign in south bound lane on County Road 38 approaching County Road 2
Page 106 of 225 Page 9
Intersection Ahead Sign in westbound lane on County Road 2 approaching County Road 38
Page 107 of 225 Page 108 of 225 The County of Peterborough County Council
To: Warden and Members of Council
From: Peter Nielsen, Manager of Technical Services
Date: November 6, 2013
Subject:
Vehicle parking, standing and stopping on County Road 620A in the Village of Apsley.
Recommendation:
Be it resolved that Council approves the By-law to prohibit the parking, standing or stopping of vehicles on designated County Road 620A.
Financial Impact:
Nominal cost for new signage.
Overview:
In the February 15, 2012, report to Council, staff reported that there have been ongoing concerns in the Village of Aspley related to sightlines on County Road 620A due to the “curve” in the road, parked vehicles in the area between Foodland and Hunter’s General Store and with the number of entrances to adjacent properties.
Through the February 15, 2012 report, an amendment was approved to Schedule ‘A’ of the governing Parking Restriction By-law No. 2008-07 to implement “No Parking” restrictions in front of the Foodland store.
Subsequently, staff was advised by Township of North Kawartha staff that the “No Parking” restriction is limited in scope and requires further revision in order to enforce the prohibition of the “standing” and “stopping” of commercial vehicles in front of the Foodland store (ie. large commercial vehicles still “stop” or “stand” to load/unload within the “No Parking” zone).
Analysis:
Page 109 of 225 Page 2
The intent of the original By-law amendment was to address the concern related to the sight line obstruction caused by parked vehicles in front of the Foodland store.
Through this By-law update, the “Prohibition” section of the By-law will be improved so that:
“No person shall park, stand or stop a vehicle, including equipment and/or a commercial vehicle…”
This will permit the establishment of a zone for prohibiting of parking, loading, unloading, standing or stopping in the area of concern in front of the Foodland store.
Recommendation
The recommendation to Council is that the By-law be revised to prohibit parking, standing or stopping of vehicles on CR 620A within the identified area.
Respectfully submitted,
Peter Nielsen, Manager of Technical Services
Page 110 of 225 The County of Peterborough County Council
To: Warden and Members of Council
From: Peter Nielsen, Manager of Technical Services
Date: November 6, 2013
Subject:
Enforcement of the County of Peterborough Parking By-Law by designated employees of the Township of Cavan Monaghan within the municipal boundaries of the Township of Cavan Monaghan.
Recommendation:
Be it resolved that Council direct the County Clerk to prepare the appropriate By- law to authorize designated employees of the Township of Cavan Monaghan to enforce the provision of the most up-to-date County of Peterborough Parking By- Law for County Roads located within municipal boundaries of the Township of Cavan Monaghan.
Financial Impact:
No financial impact.
Overview:
A request was received from the Township of Cavan Monaghan to present a request to County Council to endorse certain employees of the Township of Cavan Monaghan with the authority to enforce provisions of the County of Peterborough Parking By-Law for those County Roads located in the Township of Cavan Monaghan.
The endorsement of Cavan Monaghan staff would be similar to the endorsement previously approved by County Council for staff of the Township of North Kawartha.
Under By-law 2008-08, Township of North Kawartha staff (Township Roads Supervisor, Municipal Law Enforcement Officer appointed by Township of North Kawartha Council) are authorized to enforce the County Parking By-Law, specifically within the settlement area of Aspley.
Page 111 of 225 Page 2
On-street parking represents a local traffic concern along County roadways and it would be appropriate to provide the authority to a Township representative to address on-street parking issues along County roadways that may arise from time to time.
Endorsement of such a By-law would be supplementary to the authority provided to the O.P.P. to enforce the County Parking By-Law.
Analysis:
The Municipal Act provides that the whole sphere of jurisdiction over highways, including parking, is assigned non-exclusively to the upper-tier municipality, being the County of Peterborough along with the power to pass necessary By-laws.
A By-law to authorize a Township representative to enforce the County Parking By-Law would allow local on-street parking issues to be address in a timely manner.
Recommendation
That Council authorize the County Clerk to prepare the appropriate By-law to appoint the Chief Building Official/By-Law Enforcement Officer/Water & Wastewater Supervisor of the Township of Cavan Monaghan as Municipal Law Enforcement Officer and Provincial Offences Officer solely for the purpose of enforcing the County of Peterborough Parking By-Law for County Roads located within municipal boundaries of the Township of Cavan Monaghan.
Respectfully submitted,
Peter Nielsen, Manager of Technical Services
Page 112 of 225
The County of Peterborough County Council
To: Warden and Members of Council
From: Patti Kraft, Director of Human Resources
Date: November 6, 2013 – Staff Report with a Recommendation
Subject: Health & Safety Policy
Recommendation: That the Health & Safety Policy, HR-30, be approved and adopted by by-law.
Overview: It is a requirement of the Occupational Health & Safety Act that the County of Peterborough review and approve its Health & Safety Policy on an annual basis. This policy is required to demonstrate senior management commitment to health and safety, sets the tone for health and safety activities in the workplace, and lets everyone know that health and safety is a priority at the County of Peterborough.
In conducting the annual review of policy, HR has worked with the Joint Occupational Health and Safety Committees and we are recommending a major change to the policy. This is being done to provide a more concise policy statement that is reflective of the organization’s commitment to health and safety as a priority, while separating out the duplicate information formerly in the policy related to procedures and standards. In particular, the following changes have been made:
Current Policy Proposed Policy Overall Policy Statement – annual Overall Policy statement (1 page) – Council approval (11 pages) annual Council approval Responsibilities & Duties Revised Health & Safety Responsibilities standard to encompass Accident/Incident Investigation Reports Revised Reporting Hazardous Conditions Procedure to encompass
Revised Accident/Incident Investigation & Reporting to encompass Minimum Standards & Basic Safety Incorporated into all Standards & Rules Procedures, also covered via General Safety Rules Standard Emergency Telephone Numbers Will be posted on H&S boards
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The County has developed over 100 health and safety standards and procedures that are available to employees on a regular basis. These are written in clear, specific, simple everyday language that is easily understood by employees. The standards and procedures are amended as required and are reviewed by the Joint Occupational Health & Safety Committees as part of their due diligence and responsibility to ensure on-going compliance with legislation and to maximize accident prevention.
Summary We respectfully request that Council approve the amended policy HR-30 – Health & Safety as attached and that this be adopted by By-Law.
Respectfully submitted,
Patti Kraft Director, Human Resources
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Department: Human Resources Approved September 23, Management Team: 2013 Policy #: HR-30 Revised: January 18, 2012 Subject: Health & Safety Policy Approved Council: November 6, 2013 Related By- 2013-71 Page: 1 of 2 Laws:
Purpose: The County of Peterborough employees, partners and agencies hold a shared responsibility to create and maintain a healthy workplace culture by acting in compliance with this policy.
The County of Peterborough believes in creating and maintaining a workplace culture dedicated to achieving the goal of zero workplace injuries and illnesses to help ensure a healthy, safe and prosperous community.
Scope: All employees, volunteers and outside contractors.
Policy: We are committed to promoting and protecting the physical and mental health of all employees. In fulfilling this commitment, we will provide and maintain a safe and healthy work environment as indicated by acceptable industry practices and compliance with legislative requirements, and we will strive to eliminate any foreseeable hazards which may result in personal injuries/illnesses, fires, security losses, and damage to property.
With the strong commitment of County Council and Senior Management Team, we will continuously improve our healthy workplace culture by setting ambitious shared targets and goals for improved health, safety, wellness, and return to work programs. We will implement innovative leading practices in health, safety, wellness, and return to work by learning from our own and other organizations’ experiences.
Managers and supervisors across the corporation are accountable for the health and safety of employees under their supervision. They must ensure that all workplace hazards are identified, controlled and monitored, and must ensure that employees work in compliance with applicable laws, safe work practices and procedures. They will ensure all employees are provided with appropriate support, training, resources, tools and personal protective equipment.
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Employees must protect their own and each other’s health, safety and wellness by reporting hazards, participating in training, working in compliance with the law and following safe work practices and procedures established by the County of Peterborough.
The County will support all employees in meeting their responsibilities. Together, we will make every effort to provide the resources necessary to create a safe, healthy and supportive work environment that meets or exceeds all applicable health and safety laws.
- Page 2 of 2 re Policy HR-30 Page 116 of 225
The County of Peterborough County Council
To: Warden and Members of Council
From: Patti Kraft, Director of Human Resources
Date: November 6, 2013
Subject: Policy HR-35 – Return to Work/Request for Accommodation and Integrated Accessibility Standards Regulations (IASR) - Employment
Recommendation: That County Council adopts policy HR-35 – Return to Work/Request for Accommodation and that the Clerk be directed to prepare the necessary by-law to effect the foregoing.
Financial Impact: Training and reporting requirements to ensure compliance.
At the County Council meeting of October 2, 2013, County Council approved new County policy CA-18 – Integrated Accessibility Standards Policy as required by Ontario Regulation 191/11 under the Accessibility for Ontarians with Disabilities Act (AODA) which details mandatory requirements for County compliance with the Act and its regulations.
The AODA provides for the establishment of accessibility standards. Accordingly, Ontario Regulation 191/11, the Integrated Accessibility Standard (IASR), was enacted and provides that municipalities must establish general policies, procedures and practices as well as policies for specific areas, those being Information and Communication, Employment and Transportation. This regulation applies to all public, private and not-for-profit organizations, with at least one employee. An organization‘s requirements and timelines for compliance depend on which category class it falls under.
Policy CA-18 referenced the commitments made by the County to ensure that employment practises that cover the span of time from which an applicant makes contact with the County up to and including retirement, resignation or termination, are reflective of the AODA and IASR requirements regarding accessibility.
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This report contains two parts:
1) New Policy: A new policy – HR-35 – Return to Work/Request for Accommodation as required by legislation. County policy CA-18 stated the following:
“7.2.5 Return to Work
The County will have a return to work process in place for employees who have been absent from work due to a disability and require disability- related accommodation in order to return to work. Such processes will be documented and must outline the steps the County will take to facilitate the return to work and include an IAP plan.”
This new policy is required to ensure fulfilment of these obligations and is reflective of the practises of the County that have been adopted over the past several months to prepare for full compliance by January 1, 2014. In developing the policy, consultations were held with CUPE Local 1306, CUPE Local 4911, County Management Team, as well as the Accessibility Advisory Committee. The policy has been reviewed by legal counsel.
2) Changes to HR Practise: County Policy CA-18 also contained reference to several human resources practises that are required to be compliant with legislation by January 1, 2014, including:
Recruitment & Retention Employee Notification Accessible Formats Individual Accommodation Plans (IAP) Return to Work Performance Management/Career Development/Advancement & Redeployment Workplace Emergency Response Information
The attached summary, Human Resources – Compliance with IASR – January 1, 2014”, is intended to demonstrate the requirements of legislation to meet full compliance in each of these areas, the action being taken by the County, and the status of same. As you can see, many of the requirements have already been put in place well in advance of the compliance deadline. It is anticipated that these changes will position the County to meet the requirements of current legislation and we remain open to continuously improving our processes to ensure the intended principles and requirements of legislation related to accessibility and disability accommodation are met.
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Respectfully submitted,
Original signed by
Patti Kraft Director of Human Resources
Attachments
Page 119 of 225 Page 120 of 225 Human Resources – Compliance with IASR – January 1, 2014
IASR Requirement Action Being Taken Status Employment – Section 22: Notify County Website: Completed employees and the public about the The following statement will be added to the website availability of accommodation for applicants (Employment Opportunities): with disabilities in its recruitment process. “The County of Peterborough is an employment equity employer, and invites candidacies from women, aboriginal peoples, visible minorities and persons with disabilities. While the County appreciates all applications, please note that only applications from candidates considered for an interview will be acknowledged. If accommodations are required for those invited for an interview, please make your requirements known when contacted by Human Resources.”
Note: FAQ re. employment opportunities – already contains a statement regarding accommodations if required.
Internal Postings – Template: Completed The following statement will be added to internal postings (example attached):
“The County of Peterborough is an equal opportunity Page 121 of 225 employer and is committed to diversity in the workplace. For applicants with a disability, accommodations are available in the recruitment process should you be selected to participate.” Employment – Section 23: During Email/Verbal Statements to Applicants: Completed recruitment, notify job applicants when Procedure, “Contacting Short Listed Applicants” has been selected to participate in assessment amended to include reference to the availability of process that accommodations are available accommodations for applicants with disabilities. upon request in relation to the materials or processes to be used. Consult with the applicant and provide or arrange for suitable accommodation. Section 24: When making offers of Letter – Offer of Employment: Completed employment, notify the successful applicant Each letter of offer of employment shall include the of policies for accommodating employees following statement (sample attached): with disabilities. “The County of Peterborough is an equal opportunity employer and is committed to diversity in the workplace. Employees should become familiar with the County’s policy, HR-35 - Employee Accommodation/Return to Work which guides the process for employee requests for accommodation in the workplace.”
Section 25: Inform employees of policies Orientation/Onboarding: Upon policy approval by used to support employees with disabilities HR-35 – Employee Accommodation/Return to Work will Council including provision of job accommodations. be added to the employee Learning & Development portal Provide this information as soon as and will be assigned as a policy with a mandatory review practicable. Notify employees whenever requirement. there is a change to existing policies. Policy Revision: Upon policy approval by If/when policy is revised re-assign HR-35 – Employee Council Accommodation/Return to Work to all employees via the Page 122 of 225 Learning & Development portal, assigned as a mandatory review requirement. Section 26: Consult with employees to Orientation/Onboarding: Upon policy approval by provide or arrange for the provision of HR-35 – Employee Accommodation/Return to Work will Council accessible formats or communication be added to the employee Learning & Development portal supports when requested by an employee. and will be assigned as a policy with a mandatory review This includes information needed to requirement. perform an employee’s job, information generally available to employees in the Policy Revision: Upon policy approval by workplace. If/when policy is revised re-assign HR-35 – Employee Council Accommodation/Return to Work to all employees via the Learning & Development portal, assigned as a mandatory review requirement. Section 27: Provide individualized Emergency Response Form & Employee January 1, 2012 workplace emergency response information Communication Completed – on-going to employees who have a disability if the The County put in place the process and communications disability is such that the individualized to ensure compliance with this section of the regulations. information is necessary and the employer The form has been distributed twice to all employees, and is aware of the need for accommodation. an email reminding employees and managers of our With the employee’s consent, provide the obligations has been and will be extended at least information to a designated person. annually. Review individualized workplace emergency response information when an employee moves to a new location, when overall accommodation plans are reviewed, and when the employer reviews its emergency response policies. Section 28: Have written process for the Policy Upon policy approval by development of individual accommodation New Policy, HR-35 – Employee Accommodation/Return to Council plans for employees with disabilities. Work, Section 5.0 Return to Work/Accommodation Plan – Page 123 of 225 requires a written RTW/Accommodation Plan. This has been in place at the County for some time and a template is used to ensure consistency of approach and compliance to legislated requirements. Section 29: Have return to work process Orientation/Onboarding: Upon policy approval by for employees who have been absent from HR-35 – Employee Accommodation/Return to Work will Council work due to disability and require disability- be added to the employee Learning & Development portal related accommodations in order to return and will be assigned as a policy with a mandatory review to work. requirement.
Employees Returning from STD (greater than 3 days) Upon policy approval by and LTD: Council Send employee correspondence to remind them of HR-35 – Employee Accommodation/Return to Work (if non- occupational)
Third Party – Workers’ Safety Insurance or Manulife: On-going Where a third party forms part of the return to work process, the parties will work collaboratively to ensure the return to work process/accommodation request is consultative and provides input opportunities from all perspectives. Section 30: Take into account the Information to Employees/Managers: Completed accessibility needs of persons with The County conducts performance reviews annually on a disabilities as well as individual formal basis. Instructions to employees and managers accommodation plans when using have been amended to include the requirement for performance management process with consideration of accessibility needs in the performance respect to employees with disabilities. management process. Section 31: Take into account the Training & Development: On-going accessibility needs of employees with The County will ensure that Training and development disabilities when providing career opportunities are available to employees with disabilities development and advancement to and that the training is provided in line with his/her Page 124 of 225 employees with disabilities. accessibility needs. This will be done on a case-by-case basis upon request. Training provided by the County will ensure an accessible location and will give consideration to requests for accommodation on a case-by-case basis. Section 32: Take into account the Labour Management: By Jan. 1/14 accessibility needs of employees with Recognition of the need to consider the accessibility disabilities when redeploying employees needs of employees with disabilities when redeploying will with disabilities. be discussed and will be officially recorded in minutes of labour management meetings with CUPE 4911 and CUPE 1306.
Training All employees – via Learning portal, utilize government By Jan. 1/14 curriculum – videos (AccessForward), face-to-face short sessions, CME’s for paramedic employees New HR Program/Policy introduction As new programs/policies/procedures are introduced, or On-going existing reviewed, consideration will be given to accessibility requirements.
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Department: Human Resources Approved October 7, 2013 Management Team: Policy #: HR-35 Subject: Return to Work/Request Approved Council: November 6, 2013 for Accommodation Related By- Page: 1 of 6 Laws:
1.0 Purpose
The County of Peterborough values the goal of prevention of injuries and disabilities through maintaining a safe and healthy workplace. Consistent with this value is the County’s commitment to the successful recovery of injured, ill and disabled employees by assisting in early intervention and return to safe work.
It is the County’s policy to take all reasonable steps to return injured and disabled employees to their pre-injury job as quickly as possible, and to consider employees’ requests for accommodation. The County intends to provide a fair and consistent policy for assisting in the rehabilitation of employees who have been injured on the job or are suffering from a non- occupational injury, illness or disability, by co-operating with the union locals and the staff or third parties that form part of a recognized formal rehabilitation program. Where the employee is unable to return to their previous job, the goal will be to return them to available alternative work which is consistent with their functional abilities. Employees may request accommodation that will enable them to continue to work, as opposed to taking time off on a leave, and this policy will be inclusive of such requests.
The County will make every effort, to the point of undue hardship, to provide meaningful employment for both temporarily and permanently disabled employees, thereby returning valuable human resources, benefits and productivity to the County. This policy is intended to reflect and enforce the terms of the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act (AODA) and its associated regulations including the Integrated Accessibility Standards Regulation (IASR).
2.0 Scope
This policy and its related procedures apply to all County employees. The policy does not apply to volunteers and other non-paid individuals.
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3.0 Policy
The County of Peterborough (County) is committed to the early and safe return to work of employees following an absence due to injury or illness in accordance with AODA, the Workplace Safety and Insurance Act, Human Rights Code, collective agreements and terms and conditions of employment where applicable.
The County recognizes the benefits of a formal and effective rehabilitation program for ill or injured employees. Every reasonable effort shall be made to accommodate employees in their regular classification/position and work location. If this is not possible, all departments will cooperate in working to provide alternative employment within the employee’s medical restrictions and available work. The goal is an early return to work or ability to continue work that is safe and available within the employee’s functional capabilities, and where possible, restores the employee’s pre-injury earnings.
Confidentiality of medical and employee personal information shall be maintained as required by law, where applicable. Such information will be disclosed only to the extent necessary to facilitate accommodation or when consent of the employee has been received.
The Return to Work Plan shall take into account the following considerations:
• The work must be productive and the result of the work must have value in the organization; • The work provided cannot aggravate the employee’s injury/illness; • The work provided must be seen as temporary, generally not more than eight (8) weeks, with the goal of assisting in returning the employee to his/her regular duties; • The work must be reviewed on an individual basis and be in accordance with the functional abilities provided by the employee’s qualified Health Care Practitioner; • The employee shall be required to provide any medical progress reports/functional abilities information as required by the employer.
4.0 Responsibilities
The role of Human Resources will be to:
• Ensure employees are aware of this policy and how to request and participate in a return to work or accommodation process; • Facilitate and coordinate the application of the Return to Work/Accommodation Policy; • Request and review functional capabilities and medical information received; • Coordinate requests for expert assistance when expert assistance is necessary in order to identify accommodation needs or potential solutions. Any costs associated with - Page 2 of 6 re Policy HR-35 Page 128 of 225
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obtaining such expert advice will be borne by the County, including lost time, travel and related expenses; • Request further information or clarification related to the request for accommodation if required; • Arrange RTW/Accommodation meetings of the parties as required; • Identify alternate work locations and/or other available suitable positions; • Conduct assessment of transferrable skills as required; • Assist in the development of a return to work/accommodation plan as required, mediate conflicts between the employee and manager if such should arise; • Make determinations as to permanent accommodation based on medical information and organizational capacity; • Ensure legislative and collective agreement compliance throughout the process.
The responsibilities of the employee will be to:
• Cooperate in having Functional Capabilities Evaluation Form or Request for Medical Information Form completed by the qualified attending health care practitioner; • Provide to Human Resources all relevant medical information, functional abilities forms and reports to facilitate early and safe return to work and accommodation efforts; • Provide to Human Resources timely medical and functional abilities information on an ongoing basis as required; • Participate and cooperate in the development of a Return to Work/Accommodation Plan; • Cooperate and follow the established Return to Work/Accommodation Plan; • Advise his/her supervisor of any concerns with the work assigned, and assist with the resolution of those concerns; • Participate in medical treatments to assist in the return to work process; • Participate in rehabilitation programs as required; • Actively participate in his/her Return to Work/Accommodation program and keep his/her direct manager informed of any difficulties or concerns that s/he may be experiencing.
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The role of the union representative will be to:
• Attend Return to Work/Request for Accommodation meetings as required; • Cooperate in the development of a Return to Work/Request for Accommodation plan; • Cooperate in the placement of the employee in an alternative position/classification or work location as required.
The role of management will be to:
• Maintain contact with the injured/ill employee to keep up-to-date on progress being made; • Upon receipt of information that the employee is able to return to work, advise Human Resources; • Cooperate and support the employee’s early and safe return to work; • Participate in the development and monitoring of a return to work/accommodation plan; • Facilitate the re-integration of the employee into the workplace by providing positive leadership; • Ensure on-going and regular communication with the employee to closely monitor progress and to remove any barriers to success and/or elements of the plan that need to revisited; • Keep information related to the employee’s injury/illness confidential as required by law.
The role of third party participants (such as short/long term disability carrier, Workplace Safety & Insurance Board) will be to:
• Provide information to all participants relative to the request for accommodation based on available medical information related to the employee’s restrictions and abilities (not diagnosis); • Cooperate with participants to ensure all perspectives and concerns of the parties are considered in the return to work process.
5.0 Return to Work/Request for Accommodation Plan
The Return to Work/Request for Accommodation team will consist of the employee, the employee’s supervisor, the employee’s union representative (if applicable), and a Human Resources representative. When the employee is fit to return to work with accommodation, this team will:
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• Develop a written Return to Work/Request for Accommodation plan, based on the employee’s functional capabilities. This plan will establish clear expectations, the duties involved, and the time frame. These duties may include alternate duties outside the regular job and may be temporary, but will contribute value to the work or the County; • Monitor the employee’s progress by attending check-in meetings at the work location as required; • Review any written requests for permanent accommodation with the Senior Manager/Director and Director of Human Resources for consideration and response; • Facilitate review of alternate accommodation and/or alternate available positions at the County within the employee’s medical restrictions in consultation with the Director of Human Resources. • If requested accommodation is being denied, the reasons for such denial shall be reflected on the return to work/accommodation plan form.
6.0 Modified Work Procedure for Permanent Accommodation
The Return to Work/Request for Accommodation team will review the functional capabilities of the employee to determine if s/he can perform the essential duties of his/her pre-injury or illness classification/position.
If the employee can perform the essential duties of his/her classification/position at his/her present work location, a recommendation will be made by Human Resources to accommodate permanently at his/her present work location, if possible.
If the employee can perform the essential duties of his/her classification/position, but not at his/her pre-injury or illness work location, a recommendation will be made by Human Resources to accommodate at an alternate location, if possible.
If the employee is unable to perform the essential duties of his/her classification, other suitable available employment within the employee’s medical restrictions will be reviewed and a recommendation made by Human Resources.
It shall be understood that in every case concerning permanent accommodation, and if consensus cannot be reached among the appropriate senior managers, the final determination will be made by the Chief Administrative Officer of the County of Peterborough.
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7.0 Review Period
This policy will be reviewed annually to ensure ongoing compliance with legislation and standards.
8.0 Contact Information
For more information about this policy, or questions related to employee return to work/request for accommodation at the County of Peterborough, please contact:
Patti Kraft Director of Human Resources County of Peterborough 470 Water Street Peterborough, ON K9H 3M3 FAX: (705) 743-2405 Phone: (705) 743-0380, ext. 327 (800) 710-9586 [email protected]
Related Documents: • Accessible Customer Service Policy, CA-17 • Integrated Accessibility Standards Policy, CA-18 • Early & Safe Return to Work – H&S Standard • Harassment & Discrimination Policy, HR-24
- Page 6 of 6 re Policy HR-35 Page 132 of 225 Page 133 of 225 Page 134 of 225 Page 135 of 225 Page 136 of 225 Page 137 of 225 Page 138 of 225 Page 139 of 225 Page 140 of 225 Page 141 of 225 Page 142 of 225 Page 143 of 225 Page 144 of 225 Page 145 of 225 Page 146 of 225 Page 147 of 225 Page 148 of 225 The County of Peterborough County Council
To: Warden and Members of Council
From: Lynn Fawn, Deputy Clerk/Office Supervisor
Date: November 6, 2013
Subject: Correspondence Report – Information Only
Recommendation: Receive for information.
Financial Impact: None
Overview:
Since the last meeting of County Council, the Information Only Correspondence items listed below have been received. Copies are available upon request from the Clerk’s Office. Copies being provided are indicated by an asterisk (*).
General Correspondence
1. Whelan Family card expressing their appreciation for the donation to the Royal Victoria Hospital (RVH) Dialysis Clinic in memory of Joseph Whelan. 2. Association of Municipalities of Ontario (AMO) Communications: 1. AMO Watch File dated October 17, 2013.* 2. AMO Watch File dated October 24, 2013.* 3. AMO Watch File dated October 31, 2013.* 4. Breaking News dated October 18, 2013 “Canada-European Union Comprehensive Economic and Trade Agreement Announced”. 5. Email dated October 24, 2013 announcing the 2013 Connections Energy Symposium “Time for Action” will take place on December 6, 2013 at the Sheraton Airport Hotel, 801 Dixon Road, Toronto. Full details and registration information available at www.las.on.ca/LAS- Content/Events/Connections-Energy-Symposium.aspx. 6. AMO Breaking News dated October 29, 2013 “AMO Marks Two-year Anniversary of 2011 Provincial Election with Status Report on AMO’s Top 12 Asks”.
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3. Ministry of Economic Development, Trade and Employment email dated October 17, 2013 providing the Youth Jobs Strategy (YJS) announcement made October 16, 2013. Complete details available at http://news.ontario.ca/opo/en/2013/10/creating-opportunities-for-ontarios-youth.html Applications are now being accepted for organizations interested in being a partner for the Youth Jobs Strategy programs. Visit https://www.ontario.ca/jobs-and- employment/youth-jobs-strategy for further details. 4. Ministry of the Environment letter dated October 16, 2013 thanking Council for its delegation at the AMO Conference and addresses the concerns regarding the education and outreach provided to consumers about the collection of pharmaceuticals and sharps under Ontario Regulation 298/12 under the Environmental Protection Act. 5. Ministry of Municipal Affairs and Housing 1. News Release dated October 24, 2013 “Province Reviewing Municipal Planning”. 2. Email dated October 24, 2013 regarding “Ontario Launches Review of Land Use Planning and Appeals Systems, and Development Charges Systems”. The deadline for comments and/or input is January 10, 2014. Complete details available at www.mah.gov.on.ca/Page186.aspx. 6. Ministry of Tourism, Culture and Sport email dated October 15, 2013 announcing the 2014 Premier’s Awards for Excellence in the Arts are now open for nominations. Guidelines and nomination forms are available at: www.mtc.gov.on.ca/en/awards_funding/Premiers_awards.shtml. 7. Ministry of Transportation email dated October 15, 2013 announcing the “Fall Road Talk” Volume 19 is now available at the following link: www.mto.gov.on.ca/english/transtek/roadtalk/. 8. Government of Ontario Communications: 1. News Release dated October 30, 2013 entitled “Province Proposes New Way to Fund Infrastructure”, stating Ontario would be first Government in Canada to issue green bonds. 2. News Release dated October 30, 2013 entitled - “People’s Games” to Support Strong Economic Legacy, stating that the 2015 Pan Am and Parapan Am Games will create trade and investment opportunities. 9. City of Peterborough Communications: 1. Email dated October 16, 2013 providing the “Fall 2013 Social Services Statistical Report” for the City and County of Peterborough. 2. Invitation dated October 22, 2013 to the “Rural Youth & Homelessness Risks & Resiliency presentation taking place on November 5, 2013 from 7:00 p.m. to 9:00 p.m. at the Showplace Lounge – 290 George Street North, Peterborough. 3. Poster announcing an additional “Rural Youth & Homelessness Risks & Resiliency presentation will take place on November 14, 2013 from 7:00 p.m. to 9:00 p.m. at the Teach Centre, 5 George Street West in Havelock. 10. Municipal Property Assessment Corporation (MPAC) Communications: 1. Memo dated October 11, 2013 regarding the “2014 Enumeration – Ward/Poll Revisions Process”. 2. Memo dated October 24, 2013 regarding the “2013 Year-End Property Assessment Notice Schedule”. Page 150 of 225 Page 3
3. Letter dated October 28, 2013 announcing delivery of nearly one million Property Assessment Notices to property taxpayers across the province will be sent out on November 1, 2013. 11. Ontario Power Authority reminder dated October 15, 2013 advising applications for the Interim Municipal and Public Sector Energy Partnerships Program are due November 12, 2013. For further information and program guidelines visit www.powerauthority.on.ca/mpsepp. 12. Affordable Housing Action Committee (A.H.A.C.) letter dated October 2013 presenting its “Housing is Fundamental 2013” brochure and “Peterborough – 10-year Housing & Homelessness Plan 2014 - 2024”. 13. Otonabee Region Conservation Authority News Release dated October 21, 2013 regarding “Lang Mill Dam Improvements Enhance Visitor Experience”. 14. Town of Greater Napanee resolution dated October 8, 2013 stating it is not a “Willing Host” for Industrial Wind Turbines (IWT). (County Council previously received the Township of Wainfleet’s resolution at the April 9, 2013 meeting) 15. Peterborough Partnership Council on Immigrant Integration (PPCII) email dated October 29, 2013 providing its New Canadian Club (NCC) November 2013 Newsletter.
Communications, Minutes and Reports on County-funded Projects
16. Peterborough Social Planning Council Info Notes dated October 17, 2013 regarding its new report entitled “Housing is Fundamental 2013”. 17. East Kawartha Chamber of Commerce NewsFlash dated October 30, 2013 announcing the 2013 Awards of Excellence Finalists. (see Schedule A attached)
Information Only Correspondence
18. Communities in Bloom email dated October 15, 2013 announcing the “National Symposium on Parks & Grounds and Communities in Bloom Awards Ceremonies” will take place in Ottawa-Gatineau from October 23 – 26, 2013. For further information and/or to register visit www.communitiesinbloom.ca/. 19. National Union of Public and General Employees (NUPGE) email dated October 21, 2013 requesting the County of Peterborough proclaim November 6, 2013 as “Community Social Service Worker Appreciation Day”. 20. Ontario Convenience Stores Association (OCSA) email dated October 22, 2013 regarding its proposed contraband tobacco motion. (County Council previously received the Township of Killaloe-Hagarty-Richard’s resolution at the May 1, 2013 meeting) 21. Trent University email dated October 30, 2013 with details on Trent University’s David Sheperd Family Lecture, “Economics For The Seventh Generation” featuring Winona Laduke at the Wenjack Theatre, Trent University on November 8, 2013 at 7:00 p.m. For further details call (705) 748-1011 ext. 6162 or email [email protected]. 22. Durham Region Council Highlights dated October 9, 2013 Volume 11, Issue 10.
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Respectfully submitted,
Original signed by
Lynn Fawn Deputy Clerk/Office Supervisor
/ck
Page 152 of 225 Schedule “A” to Correspondence Report East Kawartha Chamber of Commerce 2013 Awards of Excellence Finalists
Business Beautification
FreeFlo Physiotherapy Harbour Town McCracken’s Landing Pine Vista Investments
Customer Service
FreeFlo Physiotherapy Let’s Get Digital Pine Vista Resort Village Pharmacy
Entrepreneur Innovation
California Iron Indian River Reptile Zoo MASS Environmental Services
Not-for-Profit Excellence
Cuddles for Cancer Lakefield & District Lions Club Lakefield Youth Unlimited Victorian Order of Nurses – Lakefield
Retailer of the Year
Cottage Toys Stuff Town & Country Marine
Tourism/Hospitality Excellence
Beachwood Resort Lakeside Cottages Scotsman Point Resort
Outstanding Business Achievement
Lakefield Foodland SGS Lakefield Stuff Village Pharmacy
Page 153 of 225 Page 154 of 225 AMO Watch File - October 17, 2013
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October 17, 2013 In This Issue - Hazel McCallion, Aussie Hunt and Jacob Mantle offer advice to future mayors and councillors. - Don't forget to budget for electrical inspection increases in 2014. - Horse racing: Province announces five-year plan. - Attend a NO-COST special session on OMERS. - One week left until AMO's CRST Symposium. - It's Time for Action on December 6! - Communicate your message clearly to media. - Strengthening Relationships: Ontario West Municipal Conference. - Save on your personal home/auto insurance with LAS. - Surviving the Perfect Storm: CVC LID Workshop.
Guest Column * In recognition of Local Government Week, AMO asked two of Ontario’s most successful municipal leaders, and the youngest, to weigh-in on what tomorrow’s mayors and councillors should know before they run for office.
Provincial Matters The ESA has announced increases averaging 3% on electrical inspection and other services. The updated fee guide will be available on the ESA website toward the end of 2013.
The plan will provide up to $400 million over five years for Ontario’s horse racing industry. Funding will support activities and programs such as branding, marketing and animal welfare. Racetracks will be required to provide business cases to receive funding.
Eye on AMO/LAS Events Municipalities are urged to register for a special no-cost session on OMERS prior to AMO’s CRST Symposium. A pension expert will outline the stark realities of OMERS sustainability and ask “What Does Tomorrow Demand from us Today?”
The 2013 AMO CRST Symposium program will examine successes and lessons learned from Ontario and around the world on topics of importance to you. Emergency Management, Adaptable Housing, Pan Am Games and other sporting legacies are some of the topics that will be discussed. The discussion starts October 24, 2013 in Oshawa - are you registered?
Mark your calendar and register today for the 2013 Connections Energy Symposium - December 6, 2013. There was significant change this year to 'business-as-usual' as the public sector complied with the long-awaited requirements under the Green Energy Act. The Symposium asks the question of expert speakers "so now what?"
Municipal communicators must be able to share information, give clear instructions and sell ideas. Messages should be easy to understand and easy to remember. AMO presents Media and Social Media workshops this Fall and Winter. A must not miss workshop for those looking to communicate clear messages to the media. Register today.
The Ontario West Municipal Conference theme of "Strengthening Relationships" focuses on leading financial practices; development tools; municipal fire services, neighbourhood action strategies and more. Join the dialogue on November 15th at the London Convention Centre. Don't delay - register Page 155 of 225 http://amo.informz.ca/AMO/archives/archive_351536.html[10/17/2013 10:25:13 AM] AMO Watch File - October 17, 2013
today.
LAS Leverage the buying power of all Ontario municipal staff and elected officials to achieve sizeable home and auto insurance discounts. Contact the Cowan Insurance Group for a no-obligation quote.
The Municipal Wire* The November 4th Low Impact Development (LID) workshop will help you understand your risks and liability, define your level of service for stormwater management and gain tools to help you develop risk management strategies.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
Page 156 of 225 http://amo.informz.ca/AMO/archives/archive_351536.html[10/17/2013 10:25:13 AM] AMO Watch File - October 24, 2013
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October 24, 2013 In This Issue - Pension expert explores the stark realities of OMERS sustainability. - Reviewing Ontario's Trails Strategy. - Dealing with excess construction fill? - Install construction signage for Gas Tax Fund projects. - Youth Justice Fund. - It's Time for Action on December 6! - Communicate your message clearly to media. - Strengthening Relationships: Ontario West Municipal Conference. - Let LAS help you reduce your operating costs through energy efficiency. - 2013 Dazzling Notice Award! - Town of Greater Napanee resolution concerning IWTs. - Career opportunity with Simcoe Muskoka Catholic District School Board.
Guest Column * At today’s CRST Symposium, MEPCO held a special session to explore what OMERS is doing to make sure that the Plan is healthy and sustainable for municipal employers and employees.
Provincial Matters A discussion paper on Strengthening Ontario's Trails Strategy has been posted on the Environmental Bill of Rights Registry. Please provide your comments by Wednesday, December 4, 2013.
New soil matching registry and website is now available to assist municipalities who are receiving or sending commercial fill.
Federal Matters Construction signage is required for Gas Tax projects, particularly ones that have visible construction activity lasting several weeks. Please notify [email protected] when signage has been installed. More information is available on our website.
The Department of Justice Canada is accepting proposals under the Youth Justice Fund, Guns, Gangs and Drugs component for new project proposals to respond to youth involved in the justice system and involved in, or vulnerable to, gun, gang and drug activities. Municipal governments are eligible.
Eye on AMO/LAS Events Mark your calendar and register today for the 2013 Connections Energy Symposium - December 6, 2013. There was significant change this year to "business-as-usual" as the public sector complied with the long-awaited requirements under the Green Energy Act. The Symposium asks the question of expert speakers "so now what?"
Municipal communicators must be able to share information, give clear instructions and sell ideas. Messages should be easy to understand and easy to remember. AMO presents Media and Social Media workshops this fall and winter. A must not miss workshop for those looking to communicate clear messages to the media. Register today.
The Ontario West Municipal Conference theme of "Strengthening Relationships" focuses on leading financial practices, development tools, municipal fire services, neighbourhood action strategies and more. Join the dialogue on November 15th at the London Convention Centre. Don't delay - register Page 157 of 225 http://amo.informz.ca/AMO/archives/archive_353870.html[10/24/2013 10:56:39 AM] AMO Watch File - October 24, 2013
today.
LAS Join the dozen municipalities moving forward with LED Streetlight Upgrades or the 100+ obtaining free help from our EESPs on numerous other energy projects.
The Municipal Wire* Citizen engagement is an important part of inclusive decision-making. The Dazzling Notice Awards recognize municipalities that have made a substantial effort to inform the public about opportunities for citizen participation and have actively encouraged residents to get involved. The deadline for 2013 nominations is November 1st!
The Town of Greater Napanee resolution advises the Province of Ontario and the Ministry of Environment that the Town is not a "willing host" for Industrial Wind Turbines (IWTs).
Careers Athletic Program Lead - Simcoe Muskoka Catholic District School Board (SMCDSB). Effective Date: As soon as possible to June 30, 2014, with possible extension. Applications must be received through Apply to Education (ATE) by 4:00 p.m., Friday, November 8, 2013.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
Page 158 of 225 http://amo.informz.ca/AMO/archives/archive_353870.html[10/24/2013 10:56:39 AM] AMO Watch File - October 31, 2013
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October 31, 2013 In This Issue - Arbitrator awards Windsor firefighters 15.1 per cent wage increase. - New Noise Guideline released by Ministry of the Environment. - Strengthening Relationships: Ontario West Municipal Conference. - It's Time for Action on December 6! - Communicate your message clearly to media. - LAS LED Streetlight Service too good to be true? - The Stark Realities of OMERS Sustainability - presentation now available. - The Conference Board can help your city become more prosperous.
Provincial Matter Windsor firefighters were awarded a five-year, 15.1 per cent wage increase on Oct. 25 - after eight years in arbitration. The decision demonstrates the challenges facing Ontario’s interest arbitration system.
The new NPC-300 Noise Guideline was released on October 21, 2013 by the Ministry of the Environment. Click here for details and an invitation to attend information sessions about the Guideline.
Eye on AMO/LAS Events The Ontario West Municipal Conference theme of "Strengthening Relationships" focuses on leading financial practices, development tools, municipal fire services, neighbourhood action strategies and more. Join the dialogue on November 15th at the London Convention Centre. Don't delay - register today.
Mark your calendar and register today for the 2013 Connections Energy Symposium - December 6, 2013. There was significant change this year to "business-as-usual" as the public sector complied with the long-awaited requirements under the Green Energy Act. The Symposium asks the question of expert speakers "so now what?"
Municipal communicators must be able to share information, give clear instructions and sell ideas. Messages should be easy to understand and easy to remember. AMO presents Media and Social Media workshops this fall and winter. A must not miss workshop for those looking to communicate clear messages to the media. Register today.
LAS LAS and program partner RealTerm Energy have signed up over 10,000 streetlights from 14 Municipalities. As a result, we have recently been subject to some misinformation campaigns. Please call us first to get all the facts.
Municipal Employer Pension Centre of Ontario (MEPCO) Presentation (with audio) and other resources from MEPCO’s special session on OMERS sustainability are now available.
The Municipal Wire* Join the Conference Board of Canada on November 19, 2013 for a complimentary Metropolitan Economic webinar. The Board will present a market-by-market economic forecast. Attend to receive a report on the CMA of your choice.
Page 159 of 225 http://amo.informz.ca/AMO/archives/archive_356014.html[10/31/2013 10:13:22 AM] AMO Watch File - October 31, 2013
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services Limited MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
Page 160 of 225 http://amo.informz.ca/AMO/archives/archive_356014.html[10/31/2013 10:13:22 AM]
The County of Peterborough County Council
To: Warden and Members of Council
From: John Butler, Director of Finance/Treasurer
Date: November 6, 2013
Subject: Third Quarter Financial Update
Recommendation: Receive for Information
Financial Impact: None
Overview:
To the end of the third quarter of 2013, the County has recognized $44,451,620 in revenues or 78% of the budgeted revenues for this year. During the same period, expenditures are $38,716,362 or 68% of those budgeted for 2013. Schedule A to this report provides a statement of expenses and revenues by individual County Department, for your reference.
You will note in schedule A, some departments show expenditures in excess of 75% as at the end of September. In virtually all cases, this can be attributed to payments that are either single annual charges or otherwise not evenly distributed throughout the year, tending to occur in the first or second quarter.
While there are various general ledger accounts that are higher and lower than budget at the end of September, the County’s overall departmental performance is reasonably within budgetary expectations.
Property tax allocations included in Schedule A are prorated over 12 months. We have also allocated capital transfers to reserve and operating transfers from reserve on a monthly basis. This is intended to provide a better balanced understanding of the relative position of each department to the end of the second quarter. All capital transfers from reserve have been allocated at 100% due to the uneven distribution of the costs to which they relate.
Financial performance information relating to the first and second quarters of 2013 is also provided in schedule A to show each department’s progression through the first half of 2013.
Page 161 of 225 Page 2
Respectfully submitted,
Original signed by
John Butler Director of Finance/Treasurer
Page 162 of 225 Third Quarter Financial Update - Schedule A:
Statement of Revenue and Expenditure First, Second and Third Quarters of 2013
March 31, 2013 June 30, 2013 Sept. 30, 2013 2013 % DEPARTMENT Actual Actual Actual Budget of Budget
General Government Revenues $ 99,182 $ 198,891 $297,975 $ 396,062 75% Expenditures $ 78,809 $ 178,599 $234,606 $ 396,062 59% (Surplus)/Deficit $ (20,373) $ (20,292) $ (63,369)
General Administration Revenues $ 480,045 $ 958,522 $1,436,353 $ 1,910,825 75% Expenditures $ 415,471 $ 862,128 $1,250,101 $ 1,910,825 65% (Surplus)/Deficit $ (64,574) $ (96,394) $ (186,252)
County Court House Revenues $ 266,647 $ 400,040 $532,715 $ 655,950 81% Expenditures $ 126,062 $ 263,188 $378,574 $ 655,950 58% (Surplus)/Deficit $ (140,585) $ (136,852) $ (154,141)
Armour Road Facility Revenues $ 140,004 $ 280,008 $420,012 $ 560,016 75% Expenditures $ 19,265 $ 275,492 $292,901 $ 560,016 52% (Surplus)/Deficit $ (120,739) $ (4,516) $ (127,111)
Corporate Revenues $ 323,150 $ 652,320 $979,510 $ 1,317,945 74% Expenditures $ 245,425 $ 509,588 $894,413 $ 1,317,945 68% (Surplus)/Deficit $ (77,725) $ (142,732) $ (85,097)
Geographic Information Systems Revenues $ 97,252 $ 196,747 $297,015 $ 413,242 72% Expenditures $ 60,594 $ 129,590 $191,680 $ 413,242 46% (Surplus)/Deficit $ (36,658) $ (67,157) $ (105,335)
Assessment Revenues $ 351,289 $ 682,578 $1,023,868 $ 1,365,157 75% Expenditures $ 351,289 $ 682,578 $1,023,867 $ 1,365,157 75% (Surplus)/Deficit $ - $ - $ (1)
Emergency Measures Revenues $ 35,657 $ 71,313 $106,970 $ 142,627 75% Expenditures $ 49,965 $ 78,929 $112,961 $ 142,627 79% (Surplus)/Deficit $ 14,308 $ 7,616 $ 5,991
911 Emergency Systems Revenues $ 9,541 $ 19,083 $28,624 $ 38,165 75% Expenditures $ 9,630 $ 17,743 $19,409 $ 38,165 51% (Surplus)/Deficit $ 89 $ (1,340) $ (9,215)
Provincial Offences Revenues $ (17,823) $ (5,025) $ (46,493) $ 20,574 -226% Expenditures $ 5,144 $ 10,287 $15,431 $ 20,574 75% (Surplus)/Deficit $ 22,967 $ 15,312 $ 61,924
County Roads and Bridges Revenues $ 8,384,296 $ 11,719,831 $15,191,335 $ 18,059,716 84% Expenditures $ 2,740,398 $ 5,649,790 $11,722,168 $ 18,059,716 65% (Surplus)/Deficit $ (5,643,898) $ (6,070,041) $ (3,469,167)
Transit Revenues $ 24,657 $ 49,315 $73,972 $ 98,629 75% Expenditures $ 24,657 $ 49,315 $73,972 $ 98,629 75% (Surplus)/Deficit $ - $ - $ -
County/City Landfill Proportionate Share Revenues $ 484,687 $ 1,066,956 $1,487,250 $ 2,231,495 67% Expenditures $ 406,277 $ 808,404 $1,091,315 $ 2,231,495 49% (Surplus)/Deficit $ (78,410) $ (258,552) $ (395,935)
Page 163 of 225 Statement of Revenue and Expenditure First, Second and Third Quarters of 2013
March 31, 2013 June 30, 2013 Sept. 30, 2013 2013 % DEPARTMENT Actual Actual Actual Budget of Budget
Environmental Services Revenues $ 541,012 $ 1,225,481 $1,969,912 $ 2,941,915 67% Expenditures $ 420,886 $ 1,095,663 $1,835,061 $ 2,941,915 62% (Surplus)/Deficit $ (120,126) $ (129,818) $ (134,851)
Peterborough County/ City Paramedics Revenues $ 3,774,642 $ 7,171,100 $11,291,655 $ 14,308,462 79% Expenditures $ 2,805,987 $ 7,164,651 $10,856,897 $ 14,308,462 76% (Surplus)/Deficit $ (968,655) $ (6,449) $ (434,758)
Peterborough Regional Health Centre (PRHC) Revenues $ 304,163 $ 608,325 $912,488 $ 1,216,650 75% Expenditures $ 304,163 $ 608,325 $912,488 $ 1,216,650 75% (Surplus)/Deficit $ - $ - $ -
Health Unit Revenues $ 190,534 $ 381,067 $572,797 $ 762,134 75% Expenditures $ 183,664 $ 367,329 $552,430 $ 762,134 72% (Surplus)/Deficit $ (6,870) $ (13,738) $ (20,367)
Fairhaven Revenues $ 187,518 $ 375,036 $ 562,553 $ 750,071 75% Expenditures $ 254,104 $ 419,427 $ 584,750 $ 750,071 78% (Surplus)/Deficit $ 66,586 $ 44,391 $ 22,197
Social Services Revenues $ 425,009 $ 850,019 $ 1,275,028 $ 1,700,038 75% Expenditures $ 412,491 $ 840,234 $ 1,126,832 $ 1,700,038 66% (Surplus)/Deficit $ (12,518) $ (9,785) $ (148,196)
Child Care Revenues $ 105,154 $ 210,307 $ 315,461 $ 420,614 75% Expenditures $ 79,710 $ 193,344 $ 269,100 $ 420,614 64% (Surplus)/Deficit $ (25,444) $ (16,963) $ (46,361)
Social Housing Revenues $ 1,288,238 $ 2,576,476 $ 3,864,714 $ 5,152,952 75% Expenditures $ 1,277,339 $ 2,571,314 $ 3,439,675 $ 5,152,952 67% (Surplus)/Deficit $ (10,899) $ (5,162) $ (425,039)
Lang Pioneer Village Revenues $ 253,862 $ 514,227 $ 766,844 $ 1,014,095 76% Expenditures $ 210,392 $ 490,786 $ 775,547 $ 1,014,095 76% (Surplus)/Deficit $ (43,470) $ (23,441) $ 8,703
Tourism Revenues $ 1,112 $ 2,225 $ 3,337 $ 4,450 75% Expenditures $ 66 $ 1,360 $ 2,224 $ 4,450 50% (Surplus)/Deficit $ (1,046) $ (865) $ (1,113)
Land Division Revenues $ 17,556 $ 41,984 $ 76,467 $ 176,875 43% Expenditures $ 26,758 $ 58,561 $ 98,367 $ 176,875 56% (Surplus)/Deficit $ 9,202 $ 16,577 $ 21,900
Planning Revenues $ 136,194 $ 273,715 $ 428,004 $ 609,400 70% Expenditures $ 116,382 $ 245,567 $ 380,268 $ 609,400 62% (Surplus)/Deficit $ (19,812) $ (28,148) $ (47,736)
Economic Development Revenues $ 169,610 $ 339,221 $ 508,831 $ 678,442 75% Expenditures $ 181,230 $ 367,722 $ 522,790 $ 678,442 77% (Surplus)/Deficit $ 11,620 $ 28,501 $ 13,959
County Forest
Page 164 of 225 Statement of Revenue and Expenditure First, Second and Third Quarters of 2013
March 31, 2013 June 30, 2013 Sept. 30, 2013 2013 % DEPARTMENT Actual Actual Actual Budget of Budget
Revenues $ 3,521 $ 7,093 $ 10,614 $ 72,036 15% Expenditures $ 6,230 $ 41,976 $ 48,035 $ 72,036 67% (Surplus)/Deficit $ 2,709 $ 34,883 $ 37,421
Grants and Donations Revenues $ 2,625 $ 5,250 $ 7,875 $ 10,500 75% Expenditures $ 10,000 $ 10,000 $ 10,500 $ 10,500 100% (Surplus)/Deficit $ 7,375 $ 4,750 $ 2,625
Broadband Revenues $ 39,460 $ 78,920 $ 118,379 $ 157,839 75% Expenditures $ - $ - $ - $ 157,839 0% (Surplus)/Deficit $ (39,460) $ (78,920) $ (118,379)
Unallocated Revenue $ (57,072) $ (74,752) $ (62,445)
Total Revenues $ 18,061,722 $ 30,876,273 $ 44,451,620 $ 57,186,876 78% Total Expenditures $ 10,822,388 $ 23,991,890 $ 38,716,362 $ 57,186,876 68%
Total (Surplus)/Deficit $ (7,239,334) $ (6,884,383) $ (5,735,258)
Notes to Financial Statements
1. Property taxes are prorated over 12 months. 2. All operating and capital transfers TO reserves and operating transfers FROM reserves have been allocated on a monthly basis 3. Capital transfers FROM reserves have been 100% allocated
Page 165 of 225 Page 166 of 225 The County of Peterborough
County Council
To: Warden and Members of Council
From: Sheridan Graham, Director, Procurement, Facilities and Communication Kim Squires, Purchasing Clerk
Date: November 6, 2013.
Subject: Purchasing Awards – October 2013
Recommendation: That, the Purchasing Awards Report – October 2013 be received.
Financial Impact: No impact in excess of designated budget.
Overview:
In accordance with the Purchasing Policy FI-24:
Any Quotation or Tender/Quotation Awards that are under $150,000 and are: within budget, with recommendation to the low bidder are approved by the Director and then the CAO Any RFP Awards under $30,000 shall be approved by the Director and the CAO. Any Single/Sole source award under $30,000 shall be approved by the Director and the CAO
One report monthly (see 9.4.1 of Policy) should be submitted to Council (first meeting of the month), providing the details of the awards made in the previous month.
This report shall be for information report only.
Page 167 of 225 Page 2
Analysis: The following table represents the awards made in accordance with the Purchasing Policy FI-24 for the month of October 2013:
Document Award Information Reference#
Name of Bidder Peterborough Base Lakefield Base Q-10-2013 Snowplowing, Ice Melt Steve Mattless and Sanding Services $115.00 $70.00 for the Peterborough Landscaping Ltd. County/City Crossman $118.00 $90.00 Paramedics – Excavating Peterborough Base and Lakefield Base 1st Call Property & $480.00 100.00 Equipment Services
Company Name Total Score/100
Berkley Consulting Group 77.47
Gazda, Houlné & Associates 90.89 Inc.
Consulting Inc. (PMC Inc.) 85.75
Imaginate Inc. 85.83 P-09-2013 Organizational Review Delta Partners Inc. 86.48
WSCS Consulting Inc. 76.15
Career Compass Canada 80.35
Turner & Townsend cm2r Inc. 75.33
OCG Strategy and 86.58 Organization Consulting Templeman Consulting Group 87.33 Inc.
Page 168 of 225 Page 3
Buckham Transport
Location 2013 Unit Price/tonne
Douro Depot $5.41 T-279-2010 Delivery of Sodium Chloride Millbrook Depot $5.30
th *4 Year extension Havelock Depot $8.11 (Region of Durham Cooperative Tender) Centreline Depot $6.81
Nephton Depot $7.57
Buckhorn Depot $9.19
Apsley Depot $13.08
The Canadian Salt Company Limited
Location 2013 Unit Price/tonne
Douro Depot $68.44 T-280-2010 Supply of Sodium Millbrook Depot $68.44 Chloride
Havelock Depot $68.44 *4th Year Extension – effective Centreline Depot $68.44 (Region of Durham Cooperative Tender) Nephton Depot $68.44
Buckhorn Depot $68.44
Apsley Depot $68.44
Total Quotation Cost Name of Bidder (includes HST) Q-09-2013 Supply & Installation of Guild Electric Limited $18,588.64 Accessible Pedestrian Signals at the Intersection of Ward & Starling Electric Ltd. $18,826.37 Wilcox Streets Beacon Utility Contractors $25,073.57 Limited
Page 169 of 225 Page 4
Respectfully submitted, Respectfully submitted,
Original signed by Original signed by
Sheridan Graham Kim Squires, Director, Procurement, Facilities and Communication Purchasing Clerk
Page 170 of 225
The County of Peterborough County Council
To: Warden and Members of Council
From: Gary King, CAO
Date: November 6, 2013
Subject: 2013 Third Quarter Activity Report
Recommendation: To be received for information
Background/Analysis:
At the end of each quarter throughout the budget/calendar year, Council is provided with a summary of the work activities and projects that have been the focus of the efforts within each Department. This report is a compilation of the Departmental activity reports submitted by each Director/member of Management Team.
During the 3rd Quarter, the CAO’s office has been active with the following;
Administration
CAO Attended several meetings with lawyers and senior staff in relation to litigation matters involving the County and external parties
Regular attendance at Eastern Ontario Wardens Caucus meetings, including assistance with development of briefing packages and attendance at Ministerial meetings at the AMO Conference
In relation to the Eastern Ontario Regional Network – Broadband project – attended several Team meetings and several Board of Director meetings as well as the semi-annual presentations involving OMAFRA and Infrastructure Canada
Page 171 of 225 Page 2
Participated on behalf of County as a community stakeholder to provide input to Community Foundation of Greater Peterborough for research and production of their 2013 Community “Vital Signs” booklet.
Work with Directors to review and evaluate their project work – ie) HR Benefits Review, Planning – Development Charge amendment consideration, Finance Reserve Restructuring proposal, PCCP QA Supervisor recruitment.
Attended meeting at headquarters of Ontario Professional Planners Institute to discuss and lobby for amendments to mandatory “Continuous Professional Learning” program.
Work with HR Director and Director of Procurement, Facilities and Communication to arrange backfill for Management personal at Lang.
Regular attendance at Management Team, GPAEDC Board of Director meetings and Council meetings.
Participate as County representative on a special inter-municipal Working Committee to explore potential options for long term economic/land development.
Participate in review and evaluation of consultants proposals for Lang/Hope Mill project and Corporate Organizational Review.
Attend several meetings in relation to funding requests from external organizations i.e.) Health Unit, SSFC Trade and Technology Centre.
Prepare Briefing Notes for Warden in relation to Minister Goodyear/FedDev visit and Chamber of Commerce Governance Committee meeting.
Participate in several meetings to secure status update on Trent Severn concerns in advance of Council agreement to participate on Working Committee.
Attend several special functions – County Day at Lang, retirement celebration for County Auditor Bob Fisher, meeting hosted by MP Del Mastro at Federation of Anglers & Hunters facility
Page 172 of 225 Page 3
Met with City of Peterborough Administrator to discuss renewal of the 5 year Services Cost-Sharing Agreement (CMSM renewal) and attended Joint Services Committee for presentation of recommendation.
Procurement, Facilities & Communication
EORN Broadband Project: Evaluation and award of incumbent RFP/contracts for access gaps Evaluation and award of RFP/contract for Fibre to Business Parks Attendance and reporting to EORN Team and Board meetings Finalization of EORN/County of Peterborough Purchase of Services Agreement
County Website/Communications: Continuation of County proactive communication campaign (County Connection) Communication Strategy to Management Team Various News Releases
Lang Pioneer Village Training of new operations manager Various HR related issues managed Worked with consultants/ORCA/LPVAC - Feasibility Study Lang/ORCA property ORCA Walkway project commenced LPV Advisory Committee meetings (all reports etc.)
County Forest Lead for Healthy Forests Collaborative EAB project with SSFC students for urban street and park ash tree inventory Presented at Hastings County EAB meeting
Insurance/Risk Management Completion of Insurance Policy for 2013/2014 Claims management – dealt with under deductible claims Various insurance case information dissemination
Corporate Facilities Management Corporate “facilities” email for issue and request tracking South Wing Window Replacements project – commencing Oct. 29 Various heating/cooling related issues
Sustainable Peterborough Committee member – County representative
Page 173 of 225 Page 4
Energy Team leader – County Energy Management Plan forthcoming Coordinated Sustainable Peterborough Energy meeting Climate Change Working Group – member – attended multiple meetings – application for GMF funding pending – presentation at GPAEDC Board meeting
Other Health & Safety Committee member and meetings for Court House and EMS Complete management inspection of Court House and Lang Contract/agreement reviews for corporation
Purchasing Review and rewrite of County Purchasing Policy Continued work with Townships on cooperative opportunities Continued work with KCPG Attended OEMC to present on shared services/cooperative procurement opportunities Met with Haliburton County to discuss cooperative purchasing opportunities
Proposals P-11-2013 Curbside & Depot Leaf & Yard Collection P-12-2013 Collection of Transportation of Bagged Polystyrene (*over- budget, non-award)
Tenders T-12-2013 Supply, Delivery, Mix and Stockpile of Winter Sand T-14-2013 Queen Street and Concession Street Intersection Upgrades and Signalization T-17-2013 County Road 23 and County Road 22 Intersection Improvements T-18-2013 Rehabilitation of Ward’s Bridge T-19-2013 Rehabilitation of Crowe River Bridge
Quotations Q-10-2013 Snow Plowing, Ice Melt & Sanding Services for PCCP Armour Road and Lakefield Base
Clerical Unit
As Recording Secretary and/or in a resource and/or administrative capacity, prepared/published Agendas packages, prepared Minutes of and attended all regular and closed session meetings of:
Page 174 of 225 Page 5
County Council Accessibility Advisory Committee Lang Pioneer Village Advisory Committee
Participated in: Management Team Meetings Land Division Committee Meetings AMO Annual Conference Fred Dean’s Workshop “Tips and Traps for Clerks and Sr. Managers” e-Agenda webinar for the new e-Agenda platform
Drafted by-laws and held discussions and/or emails exchanges where appropriate with Townships and/or County solicitor to finalize by-laws
Conducted a Probationary Performance Appraisal.
Completed all follow-up related to County Council decisions and/or Committee recommendations, updated and streamlined appropriate databases.
Assisted with AMO Conference Delegation information.
Transition of all departmental Files to TOMRMS on-going. Revisions to TOMRMS Retention Schedule reported to and approved by Management Team.
Provided administrative support and assistance to Land Division Committee Secretary, Director, Procurement, Facilities & Communication (County Day at Lang) and other departments as required.
Ongoing tasks associated with: Recognition Awards and Bursary Awards Records Management (TOMRMS) and ICompass Commissioning and affidavit services Responded to or directed calls or inquiries to appropriate departments
PCCP
2 Part Time Superintendents hired and start training on November 5 – Lindsay Monrad and James Tulloch
Interview process underway for Full Time Superintendent to replace Phil Clark who was promoted to Quality Assurance Superintendent
Page 175 of 225 Page 6
Retirement of Paramedic Rick Copeland after 35 years of service PCCP took part in night airport exercise Staff attended Mechanical Symposium in North Bay which addresses Fleet issues 3 members of PCCP received Exemplary Service Awards from the Governor General – Don Oettinger, Greg Plummer and Steve Crossley PCCP implemented a new laundry service at PRHC – fully automated PCCP no longer purchasing drugs from the hospital. Contract formed with McKesson
Finance
Received the final signed copies of our 2012 Audited Consolidated Financial Statements and published them to our website.
Also published our 2012 Financial Information Return (FIR) and Municipal Performance Measures Program (MPMP) reports to our website.
Continued to work with our Public Works Team to develop our Asset Management Plan as directed by Council.
Participated in various internal and external committee meetings and agendas including Joint Services Steering Committee, Municipal Finance Officers Association Financial Reporting Committee, and a number of internal specialized committees and departmental reviews.
On-going consultation with County Solicitors on various issues.
Facilitated various discussions with our main financial software providers regarding service delivery and issue resolution issues.
Developed a reserve restructuring proposal, reserve policy, and annual reserve review proposal to be taken to Council in October for consideration.
Provided financial analysis and options regarding various possible future County projects and issue solutions.
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Monthly issuance of Financial Reports on the on-line reporting system with analysis and account flags as deemed appropriate. Followed up with associated detail transactional reporting and analysis as requested by department heads.
Began construction a new annual budget document format and presentation design. Design criteria include: Reduced time required by finance staff to roll over and maintain the budget format year over year. Reduce redundancy between budget document and monthly departmental reporting by consolidating both requirements into one document. Reduce the size of the document by up to 2/3rds of its current size. Tie budget numbers more accurately into the annual Audited Consolidated Financial Statements. Better position the County for transition into the full accrual budgeted if (or more likely when) it becomes a requirement. To facilitate the incorporation of capital asset and reserve plans into the annual budget process. Elimination of a separate Ontario Regulation 284/09 reconciliation by accommodating reconciled items into the main budget document. Provide consolidated summary pages at the departmental level to facilitate an improved ‘big-picture’ perspective to legislators and readers.
Finance staff worked closely with WorkTech to address Asset Manager, and Fixed Asset Accounting Extender software configuration and integration concerns. This arose from the Asset Management Plan development and compliance with the Ontario Ministry of Infrastructure plan development guidelines.
Completed several WorkTech program updates.
Liaised with County City Health Unit regarding their Dental Bus Garage and main administrative offices relocation proposal.
Participated in County’s contribution to the Wildfire PGA invitational golf tournament plan development.
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Completed the Ontario Ministry of Health and Long Term Care (MOHLTC) Dedicated Nurse program year end reporting.
Completed and filed MOHLTC ambulance FIR reporting.
Completed Ministry of Transport Ontario one-time funding for public ridership reporting requirement.
Completed finance portion of Federal Gas Tax annual reporting requirement and procured Auditors Assurance Statement.
Completed and filed Provincial Gas Tax annual reporting requirement.
Completed Finance portion of the Canadian Museums Operating Grant (CMOG) Application and provided 2012 Lang Pioneer Village Audited Financial Statements.
Participated in discussions with Royal Bank of Canada and financing affiliates regarding various available asset financing options.
Completed various mandatory Federal Statistics Canada quarterly surveys.
Prepared the preliminary 2014 Peterborough County/City Paramedics preliminary budget and presented to County Council and the Joint Services Steering Committee.
Continued configuration and testing of the SafePay accounts payable security system in anticipation of a fourth quarter implementation.\
Assisted HR in the implementation of the new Dynamics Pension Reporting Module.
Provide continued IT service support for the Eastern Ontario Region Network (EORN) per the service delivery agreement.
Assist the HR Payroll Administrator with their new E-advice slip roll out.
Completed and filed the MOHLTC 2014 ambulance planning document.
Page 178 of 225 Page 9
Reviewed the County’s mileage compensation rate by-law and presented revision recommendation to Council for consideration.
Provide detailed tangible capital asset information to Bob Clark Consulting regarding the Development Charges Survey update they are conducting.
Bob Fisher of Collins Barrow LLP, Chartered Accountants, the County’s auditor of long standing, officially retired on September 18th and County Finance Staff attending his retirement party to wish him well. Rumor has it that Bob can still be contacted at least two days a week a Collins Barrow.
Information Technology
Continued to follow up with configuration issues related to the Great Plains version update in the second quarter.
Continued to address WorkTech, WorkManager (Job Costing software), Asset Manager, and Security Manager applications configuration, integration, and performance issues.
Completed various Great Plains and WorkTech software updates and followed up on security configuration and new user account related concerns.
Provided on-going training on the new Lync’s communication software.
File maintenance on Department and Corp drives (clean up and moving or archive date to slow storage).
Address Postini (spam and quarantine) issues with Nexicom.
Continue work on hosted network performance issues with service provider.
On-going exchange service maintenance and performance monitoring.
Received, configured, and distributed new Windows phones.
Provide initial and on-going training on the new Windows phones.
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Respond to day-to-day HelpDesk tickets including after hours and weekend emergency support.
Extensive refit and cleanup of paramedic facility at PRHC and satellite bases. Included cable reconnection and reconfiguration.
Update IT hardware replacement schedules and investigate phone system upgrade.
Updated and renewed our Microsoft Licensing Agreement.
Began work for new exchange server at Armour Road facility.
Assist the HR Payroll Administrator with their new E-advice slip and Pension Reporting module roll out.
Human Resources:
Recruitment & Selection
Human Resources provided functional expertise and resources for the following recruitment and selection processes:
Administration: Ashley Jones is a field placement student from Durham College and will be working in the Procurement, Facilities & Communication Department, with Sheridan
Planning: Recruitment for one-year contract for Senior Planner is on hold for now until the dept reassesses the job descriptions due to no applications being received Patricia Ortega is a field placement student from a local high school who will be working in the Planning Department for half a day, 5 days a week until Mid-January. She started at the end of September.
PCCP: Internal & External recruitment for two (2) Part Time Shift Superintendents for PCCP. Interviews took place on October 3, 2013. Successful applicants were Lindsay Jones who is currently a
Page 180 of 225 Page 11
full-time paramedic with the County of Peterborough, and James Tulloch, who is an external applicant. They are to commence work on November 5, 2013. Internal & External recruitment for one (1) Full Time Shift Superintendent for PCCP is currently underway. Phil Clark is the successful applicant for the Superintendent, Quality Assurance position which commenced on September 20, 2013. The position that he occupied prior to this (Superintendent, Professional Standards), was removed from the organizational chart.
Public Works: Internal recruitment for a permanent Truck Driver 2 with the successful applicant being Mike O’Brien, leaving his Truck Driver 1 position vacant starting August 6, 2013. Internal recruitment for a permanent Truck Driver 1 with the successful applicant being Lee Turner starting August 6, 2013. External Recruitment for permanent labourer position took place in July, 2013. Steve Branscombe was the successful applicant, also starting August 6, 2013. Co op Student – Brad McCaw began a field placement with the Technical Services unit.
Lang: A Temporary Manager of Operations was recruited externally to help manage Lang due to the absences of both the Museum Manager and Assistant Manager. Successful applicant is Karen Jopling who started on July 22, 2013 and her temporary contract is set to end on February 28, 2013 with a possible extension. A Temporary Special Events & Textiles Support was recruited externally. Successful applicant is Wendy Cooper who started on July 24, 2013 and is set to end on November 1, 2013.
Retirements/Resignations: Alan Bond, PCCP – Resignation effective July 1, 2013
Carla Robbins, PCCP – Resignation effective September 30, 2013
Special Projects: Three (3) Orientation Videos were created by our summer student. They are called “Who We Are”, “What We Do”, and “How We Do It”. They were made with the intent of providing new employees with a brief introduction to all aspects of the County of Peterborough. Currently it is in its final editing stage. The videos will then be placed on the employee learning portal so
Page 181 of 225 Page 12
that all employees can view them and they can be integrated into new employee orientation and on-boarding activities moving forward.
Health & Safety policy reviewed and reduced to one page to more succinctly reflect policy as opposed to procedures.
Payroll & Benefits: E-pay advice slip module implemented for all groups except Council (aiming for November for them). Very positive feedback from all.
Worktech Pearl in use by payroll staff to familiarize prior to rolling out to actual users (those who report Public Works hours by crew card). We are passing along problems to Worktech for solutions as they unfold. This is a web-based program which we will have to go to permanently at some point in the near future. Some parts of program incomplete Some errors occurring
Pension Reporting program implemented but still in process of setting up all pay codes to enable the program to be accurate and useful prior to year end.
OMERS Continues to be busy as many staff off for varying reasons Updating tracking reports to ensure all eligible purchases are offerred Reminders sent to all potential purchasers for 2013
Non-union increases processed for October 1, 2013
Disabilities/Accommodation: STD: 1. 7 (CUPE 4911) 6 have RTW 2. 1 (CUPE 1306) – now on LTD
LTD: 2 from the STD group are now on LTD.
Employee Group Benefits:
New Online Claims Submission:
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Employees now have a choice to - Submit their claims using a convenient, quick and secure method, with the online claims submission service from Manulife Financial (Manulife)
Important Changes – Employee Group Benefits
Due to premiums rising Council directed staff to identify cost containment strategies to ensure the group benefit plan would remain sustainable, while meeting employee’s needs into the future. As of January 1st 2014 changes will be made to the Employee Group Benefits, as approved by Council. The changes to the plan reflect our attempt to put plan design changes in a place to better control rising premium costs while maintaining an attractive and comprehensive benefit package for our Non Union employees.
WSIB: There were 5 employees injured in the 3rd quarter, resulting in 42 hours of lost time
There were 2 incidents involving damage to County property (vehicles)
Wellness/Social: A lunch and learn was held July 4th – Dr. Lukinuk presented the 5 Essentials of living a healthier life – this seminar was received well with some of the employees making follow up appointments to his office.
4 Workstation Assessments were completed – these assessments determine if employees, who work a min of 5 hours at a computer, are at risk of developing musculoskeletal problems related to improper ergonomic set up (positions etc) and provide suggestions to avoid injuries
Training & Development: Training preparations for Microsoft Lync 2010 were made. The first training session took place on July 18th and 19th. The first day of training focused on a basic introduction to the program and the second focused on more advanced features. The second training date will take place on July 29th and 30th.
Intake 14 of the Loyalist program began in September with Jeff Jordison (PCCP) and Yvonne Lynch (Public Works) are now in the process of participating in this intake of the Loyalist Municipal Management program.
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Labour Relations: Several on-going labour relations issues continued this quarter
Planning
Ongoing involvement with the following: Source Water Protection Agricultural Action Committee Natural Heritage Study Havelock-Belmont-Methuen OP Update Cavan-Monaghan OP Update International Trails Day Committee Seniors Planning Table Water Stakeholders Housing and Homelessness Farming Working Group
Receipt, processing and approval of numerous OPA and Subdivision Applications; requests for preliminary consultations and meetings with consultants, Township Staff and Township Councils
On-going involvement with Airport Road closure, Brookfield Homes legal matters
Attendance at CMHC’s Annual Community Roundtable
Finalize Agreement with Stantec Consultants for Peer Review Services
Attend AMO Conference in Ottawa and participate with Ministerial Delegations
Processing of Appeals to Cavan Monaghan Official Plan and to Dewdney Mountain Farms Quarry Official Plan Amendment
Nearing completion of County Official Plan Amendment to incorporate Douro-Dummer into County OP
Assistance to North Kawartha to resolve OMB Appeal to its Zoning by-law
Commencement of Development Charges Study for Multi-Residential Units
Participation in Organizational Review Study
Provide ongoing assistance to Northumberland County
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165 preliminary reviews undertaken to end of 3rd quarter for land owners regarding proposals for lot severances (90 to end of 3rd quarter last year)
Land Division Total number of applications received to end of quarter is 57 (compared to 90 for 2012)
Land Division Committee Meeting held September 25
Procedure for dealing with Old/Inactive files discussed
Drainage along County Roads issue discussed and deferred
GIS Section Regular maintenance to parcel, address, road, Zoning By-Law, and O.P. data
Monthly updates to web-GIS datasets
Completion of Clear Zone and Storm Sewer map books for County Public Works
Analytic, mapping and Bell 9-1-1 reporting support of Trent Lakes 9-1-1 readdressing project
Participation in Dobbin Road 9-1-1 readdressing committee
Completed Township of Douro-Dummer OP mapping
Provided technical support to ash tree GPS inventory by Fleming College students
Documentation of database relationships underway
Supported RTO8 redevelopment of Trip Planner web site (formerly Trip- Click) as a technical resource
Provided contract support to Hiawatha First Nation for GPS collection of septic bed locations
Development of GIS service contract for Kawartha Pine Ridge District School Board (KPRDSB)
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Negotiations on Esri software licensing ongoing
Completed survey of web-GIS user experience
Creation of Propane Facility Risk and Safety Management Plan dataset for Fire & Planning reference
Public Works
Administration Commissioning of Landfill Gas Generation Project Continued work on Airport Road project including meetings on alignment alternatives Initiation and continued work on the development of an Asset Management Plan with Finance Dept Coordinated Public Works efforts related to the Wildfire Invitational initiative Invited to join Ministry of Finance working group related to MPAC assessment of landfills and related discussions with MOF & MPAC, attended initial group meeting and represented the County/City position. Preliminary meetings with consultants related to the potential for developing the Environmental Assessment for the long-term waste disposal for the County/City Represented the County for MOE (raised issues related to the draft Bill 91, the status of the Municipal Class Environmental Assessment for the intersection of CR 28 & CR 21, and the initiation of the EA for the long-term waste disposal for the County/City) and MNR (raised issues related to the Aggregate Resources Act, specifically the municipal royalties and the status of Crown Lands within the act) Commencement of Preliminary Department 2014 Budget – meetings with division managers and development of schedule for division budgets. Continued work on Airport Road legal issues
Environmental Services: Promotion and Education Extended contract with Peterborough Green-Up for 2013/14 school year – Recycling Rangers program (4 more schools in County to visit in 2013) Environment Day 6 completed Ongoing My Waste App updates completed
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Ongoing articles, PSA, etc. written for local news Holiday advertising – website updates etc. completed Signage and stickers produced and distributed as needed Resident newsletter Depot summer survey re: recycling participation 338 completed Cottage Association Meetings –7 completed Application for MWA P&E awards for GtoG and Schools Program L&Y curbside collection promotions developed and distributed
Waste Management Master Plan – implementing diversion programs based on timeline C&D Program with M&M Disposal (NK and Douro Depot participating) Polystyrene o Collection RFP completed – report to Council to continue research options Boat/Bale Wrap program promotion with Switch Energy – estimated 17T of materials collected in June/July (exceeded previous County collection program)
MHSW, WEEE New County MHSW site (Smith) – ECA drafting with MOE complete MHSW operations – shipments as needed – new sharps protocol WEEE tonnage up by 19% for July/August 2012 vs. 2013 Battery Quest contest developed and launch anticipated in early October.
Organics L&Y RFP completed with M&M contracted for Curbside in Core Areas of Lakefield, Norwood, Havelock and Bridgenorth – 2nd week in Oct launch GtoG Program – 65 visits completed to date (75 target)
Monitoring and Measuring CIF/SO waste audit data report development Ongoing tracking of garbage – 2013 amounts down by over 700T vs. 2012 Multi-Residential Database development for expanding recycling Public Spaces program development – pilot with Selwyn Township Waste Audit Scouting for Douro Dummer – set for last weeks in October
Administration Bill 91 (Proposed Waste Reduction Act) – review, briefing, and ongoing consultations Adopt-a-road Fall clean-up begins
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Campground contracts ending in October Newsletter to Townships (MWMC) – sent Sept 10 Ongoing contract compliance and financial review Bensfort Landfill – Site visits and draft report on operations
Staff Summer Staff: Performance Appraisals completed and shift to fall schedule
Technical Services:
Hired new Engineering Technician High school co-op student placement Updating of Asset Manager Program incl. PCI survey of County roads Development/severance reviews Entrance permit reviews Ward St./ Wilcox St. signal timing review Finalized James A. Gifford Causeway EA Public meetings/PIC’s: Clear Zone Policy Surplus fill CR 16/Edenderry Line EA Trent Canal/Lower Buckhorn Bridge rehabilitation Tenders completed/commenced: Clear Zone Policy Surplus fill hot mix asphalt microsurfacing surface treatment line painting crack sealing Airport Road reconstruction CR 29/Concession St. intersection improvements CR 23/22 intersection improvements Ward's Bridge replacement Crowe River Bridge rehabilitation CR 28/CR 21 roundabout – tender deferred to 2014 Bensfort Road deficiencies Otonabee River bridge retaining wall failure Numerous miscellaneous bridge repairs
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MBADES biennial bridge inspections Council reports Clear Zone Policy Surplus fill MTO boundary signs bridge load restrictions Roundabout education program stop & yield signs by-law CR 9 – visibility and speed zone review Maple Lane visibility review
Operations:
Staffing: Recruitment for new hire – Labourer Staffing: Employee off on STD Staffing: Winter patrol positions filled Training: Grader operator; Propane handling; Load Securement Millbrook dome repair/shingling completed Havelock fuel management system completed Major asphalt edge repairs on CR56 New loader and new tractor delivered Winter maintenance agreement with City of Peterborough Winter maintenance service contract award for Buckhorn Depot Furnace oil contract renewed for one year Salt contract renewed for one year
Respectfully submitted, Original Signed by,
Gary King, CAO
Page 189 of 225 Page 190 of 225 Page 191 of 225 Page 192 of 225 Page 193 of 225 Page 194 of 225 Page 195 of 225 Page 196 of 225 Page 197 of 225 Page 198 of 225 Page 199 of 225 Page 200 of 225 Page 201 of 225 Page 202 of 225 Page 203 of 225 Page 204 of 225 Page 205 of 225 Page 206 of 225 Page 207 of 225 Page 208 of 225 P.O. Box 550, 280 Burleigh Street Apsley, Ontario KOL 140 The Corporation of the Township of (705) 656-4445 or 1-800-755-6931 (ext.234) Fax: (705) 656-4446 NORTH KAWARTHA c. parent@ northkawartha. on. ca www. north kawartha. on.ca www.f acebook.com/N orth Kawa rtha
October 24,2013
County of Peterborough Court House 470 Water Street Peterborough, Ontario KgH 3M3
Attention. Sally Saunders, Clerk
Dear Ms. Saunders: Re: Request to County of Peterborough - Jeff Road Bridge
Please be advised that the Council of the Township of North Kawartha at its Special Capital Forecast Meeting held on October 18,2013 passed the following motion for consideration by County Council:
13-SP02 Moved by - Councillor Boyd Seconded by - Councillor Amyotte
That whereas the Township of North Kawartha has received lnfrastructure lnvestment Funding to rehabilitate a 2.8 kilometre stretch of Jetf Road to improve substandard vertical and horizontal alignments;
And further whereas the Jeff/Clydesdale Road section is the only link between Ontario Highway 28 and County Road 620 and the only detour and/or evacuation route in case of an emergency on Highway 28; and whereas this detour route is required to access the North Kawartha Health Centre and in serious cases the helicopter pad;
And further whereas Jetf Road floods each year west of the bridge approach resulting in the water pushing on the sub-structure and beams of the bridge and closure of the Road the last two years; and whereas raising of the bridge approach and bridge to accommodate high water would be required in order to keep the Road open;
And further whereas the Township is aware that this is not in the five (5) year County forecast but this may be an opportunity for a one time chance to potentially complete this project at a much reduced cost; and whereas The Township construction would widen the road inclusive of the bridge area and the approaches to the bridge thus saving a future County Councilthe expense of redoing allthe work, already being undertaken by the Township, and the cost of moving the utilities;
Page 1 of2
Page 209 of 225 Now therefore The Township of North Kawartha requests that the County of Peterborough include in the 2014 County budget, the cost of reconstruction of the Jeff Road bridge to rectify substandard conditions inclusive of widening to accommodate two lanes to be completed in conjunction with the Township of North Kawartha Jeff Road Construction in 2014 and further request referral to County staff so that County Council has an accurate figure to potentially look at for the budget and so the Roads Department can advise of the feasibility of the project in the year 2014. Carried.
Thank you for consideration of our request.
Sincerely, ,4 /) r- fet4tn4 /',læLaq-t*- Connie Parent, Dipl. M.M., CMQ Clerk
Page 2 af 2
Page 210 of 225 From: AMO Communications [mailto:[email protected]] Sent: Monday, October 28, 2013 5:07 PM To: King, Gary Subject: AMO Breaking News - FCM Launch of "Fixing Canada’s Housing Crunch" Campaign
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
October 28, 2013
FCM Launch of "Fixing Canada’s Housing Crunch" Campaign
Today, the Federation of Canadian Municipalities (FCM) launched their campaign, "Fixing Canada’s Housing Crunch," to urge the federal government to work with provincial, territorial and municipal leaders to develop a long-term, coordinated plan for housing.
AMO supports this campaign. "The stakes are especially high for Ontario’s municipal governments," said AMO President Russ Powers in a News Release today. Unlike other provinces, responsibility for housing in Ontario is downloaded to municipal governments and represents a significant cost on the property tax base.
The FCM is suggesting a number of ways for municipal governments to join the advocacy campaign. One of the suggested methods is for municipal councils to pass a resolution of support.
Suggested Action:
AMO suggests that Ontario’s municipal councils pass FCM’s resolution, modified in the 6th whereas for the Ontario context, as follows:
RESOLUTION
Development of a New Long-Term Federal Plan to Fix Canada’s Housing Crunch
WHEREAS, a stable and secure housing system that creates and maintains jobs and allows for a range of living options is essential to attracting new workers, meeting the needs of young families and supporting seniors and our most vulnerable citizens; and,
WHEREAS the high cost of housing is the most urgent financial issue facing Canadians with one in four people paying more than they can afford for housing, and mortgage debt held by Canadians now standing at just over $1.1 trillion; and,
WHEREAS housing costs and, as the Bank of Canada notes, household debt, are undermining Canadians’ personal financial security, while putting our national economy at risk; and,
Page 211 of 225 WHEREAS those who cannot afford to purchase a home rely on the short supply of rental units, which is driving up rental costs and making it hard to house workers in regions experiencing strong economic activity; and,
WHEREAS an inadequate supply of subsidized housing for those in need is pushing some of the most vulnerable Canadians on to the street, while $1.7 billion annually in federal investments in social housing have begun to expire; and,
WHEREAS the stakes are especially high for Ontario’s municipal governments as housing responsibilities have already been downloaded (unlike other provinces and territories) and this is not sustainable on the property tax base; and,
WHEREAS, the Federation of Canadian Municipalities (FCM) has launched a housing campaign, "Fixing Canada’s Housing Crunch," calling on the federal government to increase housing options for Canadians and to work with all orders of government to develop a long-term plan for Canada’s housing future; and,
WHEREAS FCM has asked its member municipalities to pass a council resolution supporting the campaign;
AND WHEREAS, our community has continuing housing needs, such as the XX and the XX, that can only be met through the kind of long-term planning and investment made possible by federal leadership;
THEREFORE BE IT RESOLVED that council endorses the FCM housing campaign and urges the Minister of Employment and Social Development to develop a long-term plan for housing that puts core investments on solid ground, increases predictability, protects Canadians from the planned expiry of $1.7 billion in social housing agreements and ensures a healthy stock of affordable rental housing for Canadians; and,
BE IT FURTHER RESOLVED that a copy of this resolution be sent to the minister noted above, to Ontario’s Minister of Municipal Affairs and Housing, to (Name of local MP), to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario.
AMO Contact: Michael Jacek, Senior Advisor, [email protected], 416-971-9856 ext. 329
PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record.
Page 212 of 225
Minutes Of Joint Services Steering Committee September 12, 2013 General Committee Room City Hall
Draft Minutes Not Approved
The meeting was called to order at 3:50 p.m. by Councillor Mitchell in the General Committee Room, City Hall.
Present: Mayor Daryl Bennett, City of Peterborough Councillor Len Vass, City of Peterborough Councillor Andy Mitchell, County of Peterborough, Chair Councillor Henry Clarke, City of Peterborough Councillor Andrew Beamer, City of Peterborough
Regrets: Warden J. Murray Jones, County of Peterborough Councillor Ron Gerow, County of Peterborough Councillor Jim Whelan, County of Peterborough
Staff: Gary King, Chief Administrative Officer, County of Peterborough Brian Horton, Chief Administrative Officer, City of Peterborough Sandra Clancy, Director of Corporate Services, City of Peterborough John Butler, Director of Finance/Treasurer, County of Peterborough Bob English, Chief of Emergency Medical Services, County of Peterborough Malcolm Hunt, Director of Planning and Development Services, City of Peterborough Ken Doherty, Director of Community Services, City of Peterborough Patricia Lester, City Solicitor and Director of Legal Services, City of Peterborough Janice Hoskins, Court Services Manager, City of Peterborough Linda Mitchelson, Manager, Social Services Division, City of Peterborough John Kennedy, City Clerk, City of Peterborough
Guests: MP Dean Del Mastro Alan Wilson, Board Secretary, Shining Waters Railway
Minutes of the Meeting of June 13, 2013
Moved by Mayor Bennett, seconded by Councillor Clarke
That the minutes of the meeting of June 13, 2013 be approved.
"CARRIED"
Page 213 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 2
Disclosure of Pecuniary Interest
Councillor Vass declared an Interest in Item 9 as his son is employed by Emergency Medical Services (EMS).
Minutes for Information
Moved by Councillor Clarke, seconded by Councillor Beamer
That the AHAC (Affordable Housing Action Committee) minutes of May 9, 2013 be received for information.
"CARRIED"
MP Del Mastro – Update on Shining Waters Railway
MP Del Mastro and Alan Wilson, Secretary to the Board of Directors, Shining Waters Railway provided Committee with an update on train service routes.
Moved by Mayor Bennett, seconded by Councillor Vass
That the Shining Waters Railway update by MP Del Mastro and Alan Wilson, Secretary to the Board of Directors be received for information.
“CARRIED”
Schedule for Joint Services Steering Committee Meetings for 2014 Gary King, CAO, County of Peterborough Brian Horton, CAO, City of Peterborough
Moved by Councillor Clarke, seconded by Councillor Vass
That the Joint Services Steering Committee approve the schedule for Joint Services Steering Committee meetings for 2014 as provided.
“CARRIED”
Page 214 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 3
Report CPJSSC13-009 Consolidated Municipal Services Management Agreement 2014-2018 Sandra Clancy, Director of Corporate Services, City of Peterborough
Sandra Clancy, Director of Corporate Services, City of Peterborough provided introductory comments to report CPJSSC13-009.
Moved by Mayor Bennett, seconded by Councillor Clarke
That the Joint Services Steering Committee approve the recommendation outlined in Report CPJSSC13-009 dated September 12, 2013 of the Director of Corporate Services, as follows:
That the Joint Services Steering Committee endorse a new Consolidated Municipal Services Management Agreement for 2014-2018, that maintains the existing cost sharing formulas, as set out in Appendix B.
“CARRIED”
Report CSSSJSSC13-009 Winter Weather Response Ken Doherty, Director of Community Services, City of Peterborough
Ken Doherty, Director of Community Services, City of Peterborough and Linda Mitchelson, Manager of Social Services, City of Peterborough provided introductory comments to report CSSSJSSC13-009.
Moved by Councillor Clarke, seconded by Councillor Vass
That the Joint Services Steering Committee endorse the recommendations outlined in Report CSSSJSSC13-009 dated September 12, 2013, of the Director of Community Services, as follows: a) That a winter weather response volunteer-led pilot program to operate from November 2013 to March 2014, with a City contribution of $12,000, be approved; and b) That an increase of $25,000 to the Drop-In budget be approved, bringing the total to $185,000 in 2014, to allow for additional paid staff hours on Saturdays through the winter, and to provide some rent to Murray St. Baptist Church for the Sunday program.
“CARRIED”
Page 215 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 4
Report OCSPOAJSSC13-001 Relocation of Provincial Offences Courtroom and Office Patricia Lester, City Solicitor, Director of Legal Services, City of Peterborough
Patricia Lester, City Solicitor, Director of Legal Services and Janice Hoskins, Court Services Manager, City of Peterborough made introductory remarks to report OCSPOAJSSC13-001.
Moved by Councillor Vass, seconded by Mayor Bennett
That the Joint Services Steering Committee endorse the recommendations outlined in Report OCSPOAJSSC13-001 dated September 12, 2013 of the City Solicitor as follows: a) That Staff be authorized to explore leasing arrangements at 185 King Street, with the Peterborough County-City Health Unit; and b) That Staff report back to the Joint Services Steering Committee on the results of the negotiations and any and all related rent, leasehold improvements and relocation costs.
“CARRIED”
Preliminary 2014 Budget – Peterborough County City Paramedics John Butler, Director of Finance/Treasurer, County of Peterborough
Councillor Vass was not involved in discussions due to his declared interest. Quorum was lost and therefore there was no motion to receive the report.
John Butler, Director of Finance/Treasurer, County of Peterborough and Bob English, Chief of Emergency Medical Services, County of Peterborough provided comments the preliminary 2014 budget.
Other Business
Moved by Councillor Beamer, seconded by Councillor Clarke
That the Joint Services Steering Committee endorse the donation of a surplus ambulance to the Red Cross.
“CARRIED”
Page 216 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 5
Next Meeting
The next regular meeting is scheduled for October 10, 2013.
Adjournment
Moved by Councillor Beamer, seconded by Councillor Clarke
That the Joint Services Steering Committee adjourn at 5:18 p.m.
"CARRIED"
John Kennedy City Clerk
Councillor Mitchell Chair
Page 217 of 225 Page 218 of 225
Minutes Of Joint Services Steering Committee October 10, 2013 Council Chambers City Hall
Draft Minutes Not Approved
The meeting was called to order at 3:45 p.m. by Councillor Mitchell in the Council Chambers, City Hall.
Present: Mayor Daryl Bennett, City of Peterborough Warden J. Murray Jones, County of Peterborough Councillor Andrew Beamer, City of Peterborough Councillor Henry Clarke, City of Peterborough Councillor Ron Gerow, County of Peterborough Councillor Andy Mitchell, County of Peterborough, Chair Councillor Len Vass, City of Peterborough (3:55 p.m.)
Staff: Brian Horton, Chief Administrative Officer, City of Peterborough Sandra Clancy, Director of Corporate Services, City of Peterborough John Butler, Director of Finance/Treasurer, County of Peterborough Bob English, Chief of Emergency Medical Services, County of Peterborough Malcolm Hunt, Director of Planning and Development Services, City of Peterborough Patricia Lester, City Solicitor and Director of Legal Services, City of Peterborough Linda Mitchelson, Manager, Social Services Division, City of Peterborough Janice Hoskins, Court Services Manager, POA, City of Peterborough Susan Bacque, Manager of Housing, City of Peterborough John Kennedy, City Clerk, City of Peterborough
Regrets: Councillor Jim Whelan, County of Peterborough
Guests: Tara-Lyn Prindiville, Researcher, Peterborough Poverty Reduction Network Tim Welch and Deb Ballock, Tim Welch Consulting Paul Armstrong, Affordable Housing Action Committee (AHAC)
Minutes of the Meeting of September 12, 2013
Moved by Councillor Clarke, seconded by Councillor Gerow
That the minutes of the meeting of September 12, 2013 be approved.
"CARRIED"
Page 219 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 2
Moved by Warden Jones, seconded by Councillor Beamer
That agenda Items 8 and 6 be moved to the front of the agenda.
“CARRIED”
Disclosure of Pecuniary Interest
There were no Disclosures of Interest.
Minutes for Information
Moved by Councillor Beamer, seconded by Mayor Bennett
That the AHAC (Affordable Housing Action Committee) minutes of June 13, 2013 be received for information.
"CARRIED"
Preliminary 2014 Budget – Peterborough County City Paramedics (PCCP) John Butler, Director of Finance/Treasurer, County of Peterborough
John Butler, Director of Finance/Treasurer, County of Peterborough and Bob English, Chief of Emergency Medical Services, County of Peterborough provided comments on the preliminary 2014 budget.
Moved by Councillor Clarke, seconded by Councillor Gerow
That the Joint Services Steering Committee (JSSC) approve this preliminary 2014 PCCP budget proposal and that it act as a preliminary estimate to assist the City of Peterborough in their 2014 budget development.
“CARRIED”
Councillor Vass arrived at the meeting at 3:55 p.m.
Page 220 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 3
Report CSSSJSSC13-011 Report from the Peterborough Poverty Reduction Network Ken Doherty, Director of Community Services, City of Peterborough
Moved by Councillor Warden, seconded by Councillor Gerow
That Joint Services approve the recommendation outlined in Report CSSSJSSC13-011 dated October 10, 2013, of the Director of Community Services, as follows: a) That the report “Impacts of Reductions to Discretionary and Emergency Housing Benefits in Peterborough-2013” and a presentation from the Peterborough Poverty Reduction Network (PPRN) be received for information. b) That this report be forwarded to MPP Leal for review and comment.
“CARRIED”
Report PLHDJSSC13-003 Housing is Fundamental 2013 – Information Report Malcolm Hunt, Director of Planning and Development Services, City of Peterborough
Paul Armstrong of the Affordable Housing Action Committee (AHAC) provided introductory comments to report PLHDJSSC13-003.
Moved by Councillor Vass, seconded by Councillor Gerow
That the Joint Services Steering Committee endorse the recommendation outlined in Report PLHDJSSC13-003 dated October 10, 2013, of the Director of Planning and Development Services, as follows: a) That the presentation and report Housing is Fundamental 2013 of the Affordable Housing Action Committee (AHAC) be received for information. b) That this report be provided to the provincial and federal governments for consideration of the needs specific to the Peterborough region.
“CARRIED”
Page 221 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 4
Report PLHDJSSC13-002 10-year Housing and Homelessness Plan and the Action Plan 2014-2018 Malcolm, Hunt, Director of Planning and Development Services, City of Peterborough Ken Doherty, Director of Community Services, City of Peterborough
Malcolm Hunt, Director of Planning and Development Services, City of Peterborough provided introductory comments to report PLHDJSSC13-002.
Tim Welch and Deb Ballock of Tim Welch Consultants made a presentation.
Moved by Councillor Clarke, seconded by Warden Jones
That Joint Services Steering Committee endorse the recommendations outlined in Report PLHDJSSC13-002 dated October 10, 2013, of the Director of Planning and Development Services and the Director of Community Services, as follows: a) That the presentation by Tim Welch Consulting on the 10-year Housing and Homelessness Plan and the Action Plan 2014-2018 be received. b) That the 10-year Housing and Homelessness Plan be endorsed.
c) That the Action Plan 2014-2018 be utilized by municipal staff and agencies as a guide to workplans and budget priorities in support of housing and homelessness, and d) That a verbal update from staff about the results of the Public Information Session on October 2, 2013 be received for information.
“CARRIED”
Page 222 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 5
Report PEDJSSC13-002 Peterborough Economic Development Performance Measures Tom Sayer, Board Chair, Peterborough Economic Development
Tom Sayer, Board Chair, Peterborough Economic Development, made introductory remarks to report PEDJSSC13-002.
Moved by Mayor Bennett, seconded by Councillor Gerow
That the Joint Services Steering Committee endorse the recommendation as outlined in Report PEDJSSC13-002 dated October 10, 2013 by the Board Chair of Peterborough Economic Development, as follows:
That the proposed measures be endorsed for presentation to the respective Councils of the City and the County as per Section 4.02 c) of the Agreement dated December 2012.
“CARRIED”
Report CPFSJSSC13-001 POA, Social Services, and Social Housing Draft 2014 Budgets Sandra Clancy, Director of Corporate Services, City of Peterborough
Sandra Clancy, Director of Corporate Services, City of Peterborough provided introductory comments to report CPFSJSSC13-001.
Moved by Warden Jones, seconded by Councillor Gerow
That the Joint Services Steering Committee approve the recommendations outlined in report CPFSJSSC13-001, dated October 10, 2013, of the Director of Corporate Services, as follows: a) That the Joint Services Steering Committee endorse the draft 2014 POA, Social Services, and Social Housing Budgets as set out in Appendix A to report CPFSJSSC13-001, and recommend to City and County Councils that the budgets be reflected in their respective draft 2014 Municipal Budget documents. b) That staff perform an analysis of the budget and the input from the Peterborough Poverty Reduction Network to monitor the impacts of change in the Discretionary Benefits Program and the change from the previous Community Start Up and Maintenance Benefit to the Housing Stability Fund.
“CARRIED”
Page 223 of 225 Joint Services Steering Committee Meeting Of September 12, 2013 Page 6
Other Business
There was no Other Business.
Next Meeting
The next regular meeting is scheduled for February 13, 2013.
Adjournment
Moved by Mayor Bennett, seconded by Councillor Beamer
That the Joint Services Steering Committee adjourn at 5:14 p.m.
"CARRIED"
John Kennedy City Clerk
Councillor Mitchell Chair
Page 224 of 225 Future Meeting Schedule Council Authorized Meetings
November th . 6 - 9:30 a.m. - County Council th . 18 - 2:00 p.m. - Waste Management Committee (City Hall, General Committee Room) th . 20 - 9:30 a.m. - County Council st 21 - 9:30 a.m. - Land Division Committee (County Council Chamber) th 27 - 9:30 a.m. - Lang Pioneer Village Museum Advisory Committee (County Court House Boardroom - with Christmas lunch to follow – Roland’s Steak House) th . 27 - 11:00 a.m. - Accessibility Advisory Committee (Christmas lunch to follow – Chemong Lodge)
December th . 4 - 9:30 a.m. - County Council th . 5 - 9:30 p.m. - Nominating Committee (County Court House – Boardroom) th . 18 - 9:30 a.m. - County Council
January th . 8 - 9:30 a.m. - County Council nd . 22 - 9:30 a.m. - County Council th . 29 - 9:30 a.m. – County Council Special Meeting (Strategic Planning)
February th . 5 - 9:30 a.m. - County Council th . 19 - 9:30 a.m. - County Council th . 27 - 9:30 a.m. – County Council Special Meeting (Budget)
Indicates a change to the date and/or time
Other Meetings/Events – For Your Information
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