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Compliance Monitoring from Granicus AGENDA COMMITTEE OF THE WHOLE COUNCIL MEETING Tuesday, March 23, 2021 9:00 AM in Council Chambers Page A. CALL TO ORDER 1. Resolution to exclude the public B. APPROVAL OF AGENDA AND LATE ITEMS C. ADOPTION OF MINUTES 2 - 3 1. Committee of the Whole minutes from February 23, 2021 D. BUSINESS ARISING FROM THE MINUTES E. PETITIONS AND DELGATIONS 4 - 22 1. Osoyoos Desert Society Presentation from Jayme Friedt, Managing Director 23 - 79 2. Granicus (Host Compliance) Presentation from Kester Bonsu, Account Executive and Bruce McCaskill, Account Executive F. STAFF REPORTS 80 - 83 1. Community Service Grants Report from Director of Financial Services 84 - 85 2. 2021 Property Tax Due Date Report from Director of Financial Services G. TERMINATION OF MEETING Page 1 of 85 TOWN OF OSOYOOS COMMITTEE OF THE WHOLE FEBRUARY 23, 2021 A. CALL TO ORDER PRESENT: Mayor McKortoff Councillors Bennett and King Councillors Harvey and Rhodes via Zoom STAFF: Allan Chabot, CAO Jared Brounstein, Director of Operational Services Gerald Davis, Director of Community Services Brianne Hillson, Deputy Corporate Officer Mayor McKortoff called the meeting to order at 9:00 AM. 1. Resolution to exclude the public Moved by Councillor King Seconded by Councillor Bennett THAT in accordance with Ministerial Order M192, the Town of Osoyoos Committee of the Whole meeting be closed to the public due to the inability to meet physical distancing recommendations made under the Public Health Act in Council Chambers located at 8707 Main Street; AND THAT to ensure openness, transparency, accessibility, and accountability, the Town of Osoyoos' Committee of the Whole meetings will be recorded, live- streamed and published on the Town's website. CARRIED B. APPROVAL OF AGENDA AND LATE ITEMS 1. Moved by Councillor Rhodes Seconded by Councillor Harvey That the Committee of the Whole agenda of February 23, 2021 be approved. CARRIED C. ADOPTION OF MINUTES 1. Committee of the Whole Minutes from February 9, 2021 Moved by Councillor Bennett Seconded by Councillor Rhodes That the Committee of the Whole minutes from February 9, 2021 be adopted. CARRIED D. BUSINESS ARISING FROM THE MINUTES None Page 2 of 85 TOWN OF OSOYOOS COMMITTEE OF THE WHOLE FEBRUARY 23, 2021 E. PETITIONS AND DELGATIONS 1. Osoyoos Pickleball Club - Presentation from Brian Bagnall and Stephen Kushner • Osoyoos Pickleball Association Inc (OPAI) is comprised of Pickleball enthusiasts from Osoyoos to Okanagan Falls. They have three asks of Council: 1) Requesting that an Interim Indoor Facility be available to use as they are lacking sufficient number of courts for the number of people who would like to play; 2) Asking Council to commit to having a permanent location for Indoor Pickleball and would like a letter of intent for an agreement; 3) Requesting financial assistance to help move this project forward. • Director Davis requested that Mr. Bagnall provide further information that provides OPAI's timeline and budget for their proposal. F. STAFF REPORTS 1. Odour Concerns - Wastewater System - Report from Director of Operational Services - COM-2237 Director Brounstein provided Council with an update on the Odour Concerns in the community. Director Brounstein stated that staff are working on a 20 year Master Plan for the Waste Water Lagoons for treatment options. This plan will be brought to Council once completed for review and discussion. G. TERMINATION OF MEETING 1. Moved by Councillor King Seconded by Councillor Bennett That the meeting be terminated. CARRIED The meeting was terminated at 9:49 AM. APPROVED: CERTIFIED CORRECT: MAYOR McKORTOFF DEPUTY CORPORATE OFFICER Page 3 of 85 2020 in Review Presentation to Town of Osoyoos Tuesday, March 23, 2021 Page 4 of 85 2020 in Review New staff • Managing Director, Jayme Friedt • Desert Centre Manager, Leor Oren Page 5 of 85 2020 in Review IMPACT OF COVID • Revised projected budget • Delayed opening; reduced hours • Reduced staffing • COVID protocol implemented • Drop in volunteers Page 6 of 85 2020 in Review POSTPONED/CANCELLED PROGRAMMING Page 7 of 85 2020 in Review 2020 ATTENDANCE • Better than projected • “Staycationers” came through Page 8 of 85 2020 in Review PROJECTS COMPLETED • Completed work on skirting new building and front deck • Redesigned gift shop • Improving displays • Upgraded photovoltaic batteries Page 9 of 85 2020 in Review RESTORATION/CONSERVATION • Resident Badger • Work on ponds; spadefoot habitat • Bluebird monitoring Page 10 of 85 2020 in Review PROMOTIONAL HIGHLIGHTS • Destination Osoyoos video • SAXX Underwear photoshoot • TOTA photoshoot with Paralympic Gold Medalist Sonja Gaudet • Quebec TV show - Bizarroscope Page 11 of 85 Page 11 2020 in Review NEW LOGO • Reflect our unique desert environment – light, shadows, texture • Capture signature feature of ODC – our boardwalk! Page 12 of 85 2020 in Review NEW WEBSITE WWW.DESERT.ORG Page 13 of 85 Looking Forward OPENING DAY SET FOR MAY 1ST! • Expanded season over 2020 • Robust staffing • Guided Tours • Group Tours • Revised self-guided tour booklet Page 14 of 85 Looking Forward RESUMING PROGRAMS • Spring School Program • Winter Program • Workshops, community presentations, special events • Group Tours Page 15 of 85 Looking Forward ANTELOPE-BRUSH ECOSYSTEM CONSERVATION AND RESTORATION • Assess and develop antelope- brush conservation and restoration guidelines and action plan • Working with regional partners including Nature Trust of BC, Okanagan Similkameen Stewardship, Okanagan and Similkameen Invasive Species Page 16 of 85 Society, First Nations • Multi-year project Looking Forward CERIP FUNDING NEW BOARDWALK Replace 22-year old wooden boardwalk with composite boardwalk • Economic stimulus • Increase visitor volume to the region • Provide a higher quality Page 17 of 85 experience • Create new and restored job opportunities Looking Forward 2021 GOAL TO FUND CONSTRUCTION OF NEW PERGOLA Construct 20’ x 45’ Corten steel pergola to provide shade and protect from inclement weather • Increased programming • Expand winter and shoulder season • Enhance visitor experience; Page 18 of 85 develop stronger ties with tour operators • Economic stimulator - create jobs and increase tourism FINANCIAL PICTURE Year-end financials • Better than expected Core funding partners played critical role •Town of Osoyoos •RDOS •Province of BC Gaming Emergency help from government also significant •Canadian Emergency Wage Subsidy Page 19 of 85 •Regional Relief and Recovery Fund Moving forward - CAUTIOUSLY OPTIMISTIC THANK YOU! TOWN’S $15,000 ANNUAL FUNDING: • Allows us to continue to promote Osoyoos as a vibrant tourism destination • Supports local community programs, events and projects • Helps pay for core expenses not covered by other funding • Makes a big difference in what the Centre has and will continue to accomplish Page 20 of 85 12:38PM Osoyoos Desert Society 15102021 Balance Sheet Prev Year comparison AccrualBule As of 31 December 2020 31 Dec 20 31 Dec 19 8 change 16Change ASSETS curromAssets Chequlnglsevlnga 1000 - CASH 8-CASHEQUIVALENTS 1010 - chequlng 69,361.69 1,794.56 67,567.13 3,765.1 16 1013- NewBulldlngFund 0.00 24.75 -24.75 -100.0% 1018 - Gnmlng 54,500.88 49,917.17 4,583.71 9.2% 1020 - Shares - Credlt Unlon 65.00 65.00 0.00 0.0% Total 1000 ' CASH8 CASHEQUNALENTS 129,927.57 51,801.48 72,126.09 139.2% Telel cllaqulnglsevlnge 123,927.57 51,901.49 72,126.09 139.2% other current Assets 1000 - PREPAIDEXPENSES 1320 - Prepaid Expenses 0.00 424.20 400.0% 77 W 7 7 :424.20 Total 1300 - PREPAIDEXPENSES 0.00 424.20 -424.20 -100.0% 1500 - INVENTORY 1520 - Inventory-Pocket Guides & Book: 564.15 564.15 0.00 0.0% 1530 ' IIWIMOIV~ Clolhlng 308.10 308.10 0.00 0.0% 1550 - Inventory - Chlldren'I llama 1,589.65 1,589.65 0.00 0.0% 1500-Inventory-Cardelolluer 1.947.99 1.947.99 0.00 0.0% Total 1500 - INVENTORY 4,409.89 4,409.89 0.00 0.096 Total Other Current Assets 4,409.89 4.834.09 -424.20 -8.8% Total Current Assets 128,337.48 56,835.57 71,701.89 126.6% Flxed Anal: 1100 - FIXEDASSETS - sn- 1105 - Slle Tnllere - New 60.95533 113,255.96 -52300.63 -46.2% 1706 - Aocum. Depmc. - New Traller -2,101.91 0.00 -2,101.91 -100.0% 1700 - Boardwalk concrete support: 11.91400 0.00 11,814.00 100.0% 1710 - 8110 - Old Trailer 9,211.50 9,211.50 0.00 0.0% 1111 - Accumulated Depr Old Traller -1,535.25 0.00 -1,535.25 —100.0% 1112 - am - Outdoor Signage 6,000.00 6,300.00 0.00 0.0% 1713 - Accumulated Dep.Ou1door slqnege -755.56 0.00 -755.56 -100.0% 1714 - Site - Solar Power Panel: 27,560.00 27,560.00 0.00 0.0% 1715 - Accumulated Depr solar Power -22.50538 -22,252.65 -252.73 -1.1% 1710 - Slte Generator 0.00 2,330.94 -2,330.94 -100.0% 1110 - Slle - Solar Power Be?erlea 9,935.95 0.00 9,935.95 100.0% 1110 - Aoecum. Dep - Solar Bauerlee ~828.00 0.00 -828.00 -100.0% 1720 - Slle - Boardwalk Old 199,428.34 481,652.76 -282,224.42 -58.6% 1121- AccumulatedDepr Old Boardwalk -179328.34 -385,493.51 205.065.17 53.5% 1722 ' 5110-2 Large Kleelu 6.70000 0.00 6.700.(XJ 100.0% 1723 - Accum. Depreclatlon - Kloalcs -319.05 0.00 -319.05 -100.0% 1125- Land Improvements 0.00 40,882.76 40,882.76 -100.07: 1126 - Accumulated Depr Lend Improvmls 0.(X) -32,024.00 32,024.00 100.0% 1120 - SIM- Declrllhrgola New Trailer 30,238.62 0.00 30,236.62 100.0% 1120 - Accum. Deprec-Declwemola -1.591.40 0.00 -1,591.40 -100.0% Total 1700 - FIXEDASSETS - Slb 153,576.85 241,923.76 -88,346.91 -36.5% 1000- Fixed Auela - Offloe 1010 - Offlce Furnlture 0 Equipment 0.00 5,229.12 -5,229.12 400.0% foul «on - Flxed Alsek - 0701:.
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