MERTON COMMUNITY EMERGENCY PLAN

Merton Parish Council

Community Emergency Plan

Plan last updated on: 16th October 2017

If you are in immediate danger call 999

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Contents

Introduction 4

Local risk assessment 5 – 6

Flooding 7

Local response volunteers / flood wardens 7

Meeting points & reception centres 8

Helping vulnerable people in an emergency 8 - 9

Activation triggers 10

First steps in an emergency 10

Community Emergency Group 1st Meeting Agenda 11

Communication & Evacuation Actions 12

Alternative Communication Arrangements 12

Important Contacts 13

Appendix 1: Map of Merton Parish Boundary 14

Appendix 2: Map of Merton Village 15

Appendix 3: Environment Agency Flood-Risk Map for Merton 16

Appendix 4: Merton Housing Checklists 17 - 23

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Introduction

This Community Emergency Plan has been created for the parish of Merton in Oxfordshire. The parish itself extends from Merton Borrow Pit in the south-west up to a point immediately west of Graven Hill in the north, and east to a point a few hundred metres short of Ambrosden. In addition to the core village itself, the parish encompasses residences at Merton Grounds, Home Farm, Astley Bridge Cottage and Astley Bridge Farm. The full area of the parish is shown in the map reproduced in Figure 1 below. A full-sized copy of the map is given in Appendix 1; a map of the village itself is given in Appendix 2.

Figure 1: Map of the Parish of Merton

According to the Office for National Statistics (March 2011 census), the total population of the parish was 424 (208 male, 216 female), in 138 households. Of that population, a total of around 79% are listed as being in good or very good health, while some 21% are listed as having their day-to-day activities significantly limited due to poor health. Out of all of the households within the parish, 4 are listed as having no car or other vehicle available to them. These statistics are the best currently available, in informing the details of this Emergency Plan.

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Local Risk Assessment

Risks Impact on community Community Emergency Group Actions Flooding: low risk • Private transport: problems getting • Identify villagers with vehicles capable of of flooding of to work or school, reaching shops getting through flood waters, to provide village itself, but & medical services. emergency transport or collect supplies. significant risk of • Deliveries: online shopping, heating • Identify vulnerable individuals (elderly, infirm, road links being oil, etc. disabled, with young children, etc.) who might rendered • Public transport disrupted. require transport or deliveries. impassable by • Plan local resilience measures for flood waters. • Emergency services impaired. emergencies (medical, fire, utility failures etc). • Utility maintenance impaired. • Community Emergency Co-ordinator to sign up for Environment Agency Flood warnings. • Find out what community resilience support is available from local authorities. • Prepare Flooding Annex. Snowfall: village As above: • Identify villagers with vehicles capable of cut off due to • Private transport. negotiating snowbound roads, to provide snowbound emergency transport or collect supplies. • Deliveries. roads. • Identify vulnerable individuals (elderly, infirm, • Public transport. disabled, with young children, etc.) who might • Emergency services. require transport or deliveries. • Utility maintenance. • Parish Council sign-up for local authority salt- Plus: supply and consider path clearance plan. • Danger from skidding vehicles. • Identify where grit-bins might be useful. • Roads & paths hazardous to use. • Plan local resilience measures for emergencies (medical, fire, utility failures etc). • Agree with farmers where they could undertake snow clearance. • Prepare Snow Annex. Power Failure: • Impact on ability to cook or store • Encourage vulnerable people to register with (extended period) food. utility companies to receive priority service • Loss of heating & lighting. restoration. • Identify locations in community to gather for food &/or heat (e.g. Village Hall). • Identify emergency cooking & heating equipment in the village (e.g. portable calor gas cookers or heaters, oil heaters, etc.). [Should the Village Hall itself have suitable emergency equipment?] • Take spare calor gas heaters to Village Hall. • Encourage good neighbourliness to identify & support people needing assistance. • Prepare Power Outage Annex. Telecoms Failure: • Loss of phone & internet services • Identify vulnerable individuals without mobile (extended period) including emergency contacts. phones, and arrange for neighbours to offer assistance/use of mobiles if failure only affects landline services. • If failure affects both landline and mobile networks, ensure that any vulnerable individuals are contacted by neighbours or Emergency Co-ordination Group members to check their welfare.

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Risks Impact on community Community Emergency Group Actions Mains Water • Need to collect drinking water from • Arrange assistance or delivery of drinking Failure: distribution points. water to vulnerable individuals. (extended period) • Sanitation problems. • Identify (non-potable) water supplies in the village that can be used for flushing toilets etc. (e.g. wells, water butts), and inform villagers of their locations. • Arrange assistance or delivery of non-potable water supplies to vulnerable individuals. Serious Storm • Trees blocking roads & paths • Identify villagers with chainsaws (and suitable Damage: • Serious damage to houses (e.g. training) to remove blockages or free trapped chimney collapse, roof damage). vehicle/house occupants. • People trapped in vehicles or • Produce list of suitable tradespeople to be houses by fallen trees. called on to undertake emergency repairs. Major Fire: • Need for evacuation of properties • Arrange volunteers to check safety & welfare downwind. of occupants of properties affected by smoke • Risk to anyone with respiratory & risk of spreading fire. ailments. • Identify locations to which people can be evacuated (Church, Village Hall or private homes). Issues Affecting • • Liaise with the Manor House to discuss their the Manor House own emergency plans, and identify any areas Old Folks’ Home: of shared interest or responsibility. If possible, develop joint emergency plan. Major Road • Possible need for temporary shelter • Provide access to Village Hall. Traffic Accident & refreshments for motorists (e.g. on nearby stranded near Merton. section of M40) Emergency • • Liaise with Cherwell District Council to arrange Evacuation of emergency housing. Houses (e.g. due to fire, flood or storm damage)

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Flooding

With reference to the Environment Agency flood-risk map for Merton (see Appendix 3), current projections indicate that there is no significant flood risk to the village itself. Within the parish boundary however, seven properties are considered at risk: Wendlebury Gate Stables, Merton Grounds Farm, Merton Grounds Farm Cottage, Bramlow (Merton Grounds), Home Farm, Astley Bridge Cottage and Astley Bridge Farm. Of these, the Merton Grounds properties appear at greatest risk, lying within flood zone 3 (1% or greater chance of flooding each year). Home Farm, Astley Bridge Cottage and Astley Bridge Farm lie within flood zone 2 (up to 0.1% chance of flooding each year), although the access routes for both Home Farm and Astley Bridge Farm cross flood zone 3 terrain. Wendlebury Gate Stables, while in flood zone 1, is immediately adjacent to a flood zone 3 area, and in addition, its access routes cross flood zone 3 terrain. On this basis, emergency plans should accommodate some provision for reaching those properties in the event of serious or extreme flooding.

Local Response Volunteers/Flood Wardens

Local volunteers and flood wardens who could assist with an incident. If flooding is a local risk, some people may volunteer to lift heavy sandbags, so should be reasonably active or fit. Consider using other volunteers as communicators, administrators or minders of vulnerable people during an incident. Safe working practice – volunteers must not put their own safety or life at risk.

Name Mobile Home phone/other Additional information (flood contact warden etc)

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Meeting Points / Reception Centres

Building Location address Potential Key holder contact details (24hr) Approx. emergency capacity use Village Hall Position: north side of Merton Main Reception Titch Leaver 01865 331360; Rondamician, 9 100 - 200 Street, opposite The Old Chapel. centre/ West End Lane OX25 2NG meeting place Postcode: OX25 2NJ Fred Foxon 01865 331678; The Old Vicarage, Merton OX25 2NF Grid Ref: SP 57431 17641 Pat Murphy 01865 33164; 07742 013309; 4 The Butts OX25 2NN Church Position: north side of Merton Main Reception Titch Leaver 01865 331360; Rondamician, 9 100 - 200 Street, opposite Stone House. centre/ West End Lane OX25 2NG meeting place Postcode: OX25 2NB Robert Kerr 01865 331352; 07836 265716; Merton Croft, West End Lane OX25 2NG Grid Ref: SP 57736 17819 Lawrence Comiskey 01865 331429; The Barn, 2 Church Close OX25 2NB

Helping Vulnerable People in an Emergency

Useful contact details for emergency use, plus individuals or organisations who might be able to use their local knowledge to identity vulnerable communities or people during an emergency.

Type Organisation Contact/Address Phone Minor Injuries: Bicester Community Piggy Ln, Bicester OX26 6HT 01865 903880 Hospital GP Surgeries: Ambrosden Surgery Ambrosden, Bicester OX25 2RB 01869 256336 Islip Medical Practice Bletchingdon Road, Islip OX5 2TQ 01865 371666 Pharmacies: Tesco Superstore Lakeview Drive, Bicester OX26 1DE 0345 610 6729 Jardines 2 Nightingale Place, Bicester OX26 01869 323008 6XX Ahmeys Pharmacy 2A Market Square, Bicester OX26 6AA 01869 240460 Lloyds Pharmacy 34 Sheep St, Bicester OX26 6LG 01869 248335 Superdrug 39 Sheep St, Bicester OX26 6JJ 01869 240582 Boots 33-35 Sheep St, Bicester OX26 6JJ 01869 252030 Sainsbury's Bure Place, Bicester OX26 6FA 01869 853600 Islip Dispensary Bletchingdon Road, Islip, OX5 2TQ 01865 840794

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Type Organisation Contact/Address Phone Faith: Church of England Rev. Steve Hayes 01869 240435 The Vicarage, Church Walk, Ambrosden, Bicester OX25 2UJ Lawrence Comisky 01865 331429 The Barn, 2 Church Close, Merton, Bicester OX25 2NB (Churchwardens) Robert Kerr 01865 331870 Merton Croft, West End Lane, Merton, Bicester OX25 2NG Methodist Rev. Steve Mann 01869 323030 Catholic Fr. John Batthula 01869 253277 Jewish Oxford Synagogue 01865 514356 21 Richmond Rd, Oxford OX1 2JL 07525 785200 Muslim Central Oxford Mosque 01865 245547 Manzil Way, Oxford OX4 1DJ Shah Jahan Khan (Acting Chair): 07796 613362 Mohammed Alyas (Secretary): 07804 047044 Abdul Rashid (Treasurer): 07885 435625

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Activation Triggers

How the Emergency Plan will be activated. This should include details of how the plan will be activated as a result of a call from the emergency services, and also how the community itself will decide to activate the plan, if the emergency services are unavailable.

1. When the local authority emails a warning to community emergency plan holders. 2. When a flood warning is received. 3. When we see a forecast of severe weather for our area. 4. At the request of the emergency services/local authority to open and support a survivor reception centre. 5. When any other emergency occurs that cannot, in whole or in part, be handled by the emergency services.

First Steps in an Emergency

The steps to be followed when the plan is activated. N.B. call 999 if there is a risk to life.

Instructions Tick

1. Contact Emergency Coordination Group members and meet to discuss the situation.

2. Nominate leader/chair of group for duration of the emergency.

3. Gather information, assess the impact upon community and individuals

4. Decide on resources required and appropriate action to take.

5. Contact appropriate volunteers (in relation to skill sets/resources).

6. Contact relevant keyholders (e.g. Village Hall, Church).

7. Instigate Emergency Plan.

8.

9.

10.

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Emergency Meeting Agenda

1. Nominate leader/chair for duration of emergency. 2. Identify the current situation. a) Location of the emergency (utility/service, property/address, road; if possible include postcode and/or grid reference). b) Nature of the emergency (type, threat to life, effect on gas/electricity/water). c) Identify vulnerable people involved (e.g. elderly, families with children, disabled). 3. Is the emergency to be handled by the local group, by external agencies, or both? 4. What external agencies do we need to contact, and what information do we need to provide? 5. What local people or organisations do we need to contact, and what information do we need to provide? 6. Identify resources that are needed (e.g. food, off-road vehicles, blankets, shelter). 7. What actions can safely be taken? 8. How can we support any emergency response by external agencies? 9. Follow-up: any other issues/date of next meeting.

Meeting Location: Date: Time:

Attendees:

Nominated Chair: Nature of Emergency: Location/Affected Area:

Vulnerable Individuals/Individuals at Risk:

External Agencies Contacted: Information Provided:

Resources needed:

Actions to be Taken:

Support for External Agencies:

Follow-Up:

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Communication & Evacuation Actions

To assist in contacting and/or evacuating local households in the event of an emergency, Appendix 3 provides checklists. The village is divided into 6 blocks of between 20 and 26 houses each, and the checklists are designed so that each household can be ticked off as it is visited. Except where contact cannot be made with the emergency services, actions should be agreed with emergency responders in the event of an evacuation. For example, typical actions might include: 1. Open and support survivor reception centres. 2. Help police/local authority with door knocking. 3. Tell the emergency services who might need extra help to leave their home.

Alternative Communication Arrangements

Agreed methods of staying in contact if usual communications have been disrupted. Eg. meet at Village Hall, knock the doors of other coordination group members.

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Important Contacts

Type Organisation Address Phone

Councils: Cherwell District Council Bodicote House, Bodicote, Banbury 01295 227001 OX15 4AA Oxfordshire County Council County Hall, New Road, Oxford, OX1 n/a 1ND Highways: Oxfordshire County Council n/a 0845 310 1111 Fire & Rescue: Oxfordshire Fire & Rescue Headquarters, Sterling Rd, Kidlington 01865 842999 Service OX5 2DU Bicester Fire Station Queens Avenue, Bicester OX26 2NR 01865 792422 Police: Thames Valley Police HQ Oxford Rd, Kidlington OX5 2NX 0845 850 5505 Bicester Police Station Police House, Queens Ave, Bicester 01865 841148 OX26 2NT Ambulance: South Central Ambulance NHS 7-8 Talisman Rd, Bicester OX26 6HR 01869 365000 Trust Environment General Enquiries PO Box 544, Rotherham S60 1BY 03708 506 506 Agency: [email protected] Environment Incident Hotline 0800 80 70 60 Floodline 0345 988 1188 Water: Thames Water Utilities Ltd Clearwater Court, Vastern Road, 0800 714 614 Reading RG1 8DB (leak reports) Electricity: Southern Electric 08457 708 090 National Grid 0800 40 40 90 Gas: Not applicable – no mains gas supply to village Telecoms: BT From BT landline, call 151 From non-BT line, call 0800 800 151 From mobile, call 800 800 151 (chargeable call) Local Town & Ambrosden PC [email protected] (chair) Parish Councils: Charlton on Otmoor PC [email protected] (parish clerk) [email protected] (chair) Oddington PC [email protected] (chair) [email protected] (treasurer) Fencott & Murcott PC [email protected] (chair) Islip PC [email protected] (chair) Bicester Town Council The Garth, Launton Road, Bicester 01869 252915 OX26 6PS

13 MERTON COMMUNITY EMERGENCY PLAN Appendix 1: Map of Merton Parish Boundary

14 MERTON COMMUNITY EMERGENCY PLAN Appendix 2: Map of Merton Village

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Appendix 3

Environment Agency Flood-Risk Map for Merton

Key: Flood zone 3: Flood zone 2: Flood zone 1: River 1% or greater chance Between 0.1% & 1% Less than 0.1% of flooding each year chance of flooding chance of flooding each year each year

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Appendix 4

Introduction: Merton Property Checklists

Each of the following 6 pages contains a colour-outlined section of the map of Merton, listing each of the properties within the outlined area. The houses and other properties have been listed in the approximate order in which they would be visited, when starting at the south-western end of the village (i.e. nearest to the M40) and working towards the Ambrosden end. Each of the 6 checklists contains a similar number of properties (ranging between 20 and 26), so that a group of 6 volunteers can divide up the village and visit each property in turn, to inform, warn or evacuate the residents in a prompt and efficient manner. Where it is a matter of urgency, a larger number of volunteers should be used, ensuring that each person deals with a clearly- identified subset of the properties on that list. Alternatively, a “cascade” system can be used, where each household visited is asked in turn to visit a designated group of neighbouring properties. However, in the absence of a checklist for each of the householders tasked with visiting their neighbours, this system requires rigorous monitoring to ensure that no properties are missed out. The checklists have been laid out with a small box beside each property, so that each one can be ticked off once it has been visited.

Properties Outside the Village Envelope 1 In addition to the houses within Merton itself, there are a further 7 properties within the Parish boundary. Their addresses are shown below, with their locations marked on the adjacent map. 1. Wendlebury Gate Stables, Langford Lane, Bicester OX25 2NS 2. Merton Grounds Farm, Wendlebury, Bicester OX25 2NS 2, 3, 4 3. Merton Grounds Farm Cottage, 5 Wendlebury, Bicester OX25 2NS 4. Bramlow, Merton Grounds, Wendlebury, Bicester OX25 2NS 5. Home Farm, Merton, Bicester OX25 2ND 6 6. Astley Bridge Cottage, Merton, Bicester OX25 2ND 7 7. Astley Bridge Farm, Merton, Bicester OX25 2ND

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Merton Housing Checklist Block 1

1

Block 1 (outlined in red): 26 houses/buildings Mobile home adjacent 1 Otmoor View, Merton OX25 2NL 12 Otmoor View, Merton OX25 2NL 1 Otmoor View (Broadlea), Merton OX25 2NL Village Hall, Merton OX25 2NJ 2 Otmoor View, Merton OX25 2NL 25 Main Street, Merton OX25 2NJ 3 Otmoor View, Merton OX25 2NL 24 Main Street, Merton OX25 2NJ 4 Otmoor View, Merton OX25 2NL 23 Main Street, Merton OX25 2NJ 5 Otmoor View, Merton OX25 2NL 22 Main Street, Merton OX25 2NJ 6 Otmoor View, Merton OX25 2NL 21 Main Street, Merton OX25 2NJ 7 Otmoor View, Merton OX25 2NL 20 Main Street, Merton OX25 2NJ 8 Otmoor View, Merton OX25 2NL 19 Main Street, Merton OX25 2NJ 8A Otmoor View, Merton OX25 2NL 18 Main Street (Victoria), Merton OX25 2NJ 9 Otmoor View, Merton OX25 2NL 16 Main Street, Merton OX25 2NJ 10 Otmoor View, Merton OX25 2NL 15 Main Street (Fig Tree Cottage), Merton OX25 2NJ 11 Otmoor View, Merton OX25 2NL 14 Main Street (Greystones), Merton OX25 2NJ

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Merton Housing Checklist Block 2

2

Block 2 (outlined in green): 23 houses/buildings 5 Pipers Mead, Merton OX25 2AE 6 Gulley Row, Merton OX25 2UH 4 Pipers Mead, Merton OX25 2AE 5 Gulley Row, Merton OX25 2UH 3 Pipers Mead, Merton OX25 2AE 4 Gulley Row, Merton OX25 2UH 2 Pipers Mead, Merton OX25 2AE 3 Gulley Row, Merton OX25 2UH 1 Pipers Mead, Merton OX25 2AE 2 Gulley Row, Merton OX25 2UH 4 College Cottages, Main Street, Merton OX25 2NH 1 Gulley Row, Merton OX25 2UH 3 College Cottages, Main Street, Merton OX25 2NH Lauriston, Main Street, Merton OX25 2NH Greytop, Main Street, Merton OX25 2NH 2 College Cottages (Alpha Cottage), Main Street, Merton OX25 2NH Long Acre, Main Street, Merton OX25 2NH 1 College Cottages, Main Street, Merton OX25 2NH Trenalls, Main Street, Merton OX25 2NH Birchmoor, Main Street, Merton OX25 2NH The Old Chapel, Main Street, Merton OX25 2NH The Old Forge, Main Street, Merton OX25 2NJ 7 Gulley Row, Merton OX25 2UH

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Merton Housing Checklist Block 3

3

Block 3 (outlined in blue): 22 houses/buildings 8 Forge Close, Merton OX25 2NW Vicarage Court Main Street, Merton OX25 2NF 7 Forge Close, Merton OX25 2NW The Old Vicarage Main Street, Merton OX25 2NF 6 Forge Close, Merton OX25 2NW 8 The Orchard, Merton OX25 2NR 5 Forge Close, Merton OX25 2NW 7 The Orchard, Merton OX25 2NR 4 Forge Close, Merton OX25 2NW 6 The Orchard, Merton OX25 2NR 3 Forge Close, Merton OX25 2NW 5 The Orchard, Merton OX25 2NR 2 Forge Close, Merton OX25 2NW 4 The Orchard, Merton OX25 2NR 1 Forge Close, Merton OX25 2NW 3 The Orchard, Merton OX25 2NR Merton Stud, Main Street, Merton OX25 2NF 2 The Orchard, Merton OX25 2NR College Farm Bungalow, Main Street, Merton OX25 2NF 1 The Orchard, Merton OX25 2NR Arrochar House Main Street, Merton OX25 2NF Stone House Main Street, Merton OX25 2NF

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Merton Housing Checklist Block 4

4

Block 4 (outlined in purple): 25 houses/buildings The Plough, Main Street, Merton OX25 2NJ Lane House, West End Lane, Merton OX25 2NG Annexe, The Plough, Main Street, Merton OX25 2NJ Annexe, West End Barn, West End Lane, Merton OX25 2NG 1 West End Lane, Merton OX25 2NG West End Barn, West End Lane, Merton OX25 2NG 2 West End Lane, Merton OX25 2NG Annexe, Eden House, West End Lane, Merton OX25 2NG 1 Croft Close, Merton OX25 2NQ Eden House West End Lane, Merton OX25 2NG 2 Croft Close, Merton OX25 2NQ West End Farm, West End Lane, Merton OX25 2NG 3 Croft Close, Merton OX25 2NQ Merton Croft, West End Lane, Merton OX25 2NG 4 Croft Close (Meadow Side), Merton OX25 2NQ 11 West End Lane (Ridgeway), Merton OX25 2NG 3 West End Lane, Merton OX25 2NG 9 West End Lane (Rondamician), Merton OX26 2NG 4 West End Lane, Merton OX25 2NG 8 West End Lane (Keepers Cottage), Merton OX25 2NG 5 West End Lane (Alpine Cottage), Merton OX25 2NG 7 West End Lane, Merton OX25 2NG 6 West End Lane, Merton OX25 2NG Andricola, West End Lane, Merton OX25 2NG Ashcroft, West End Lane, Merton OX25 2NG

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Merton Housing Checklist Block 5

5

Block 5 (outlined in yellow): 24 houses/buildings St Cuthberts Cottage, Main Street, Merton OX25 2NF 5 The Butts, Merton OX25 2NN Kismet, Main Street, Merton OX25 2NF 6 The Butts, Merton OX25 2NN Winford, Main Street, Merton OX25 2NF 1 Tithe Barn, Main Street, Merton OX25 2NF Braemar, Main Street, Merton OX25 2NF 2 Tithe Barn, Main Street, Merton OX25 2NF Stone Garth, Main Street, Merton OX25 2NF 3 Tithe Barn, Main Street, Merton OX25 2NF Hedd, Main Street, Merton OX25 2NF 4 Tithe Barn, Main Street Merton OX25 2NF Mayville, Main Street, Merton OX25 2NF The Old School House, Main Street, Merton OX25 2NF Grayling House, Main Street, Merton OX25 2NF Church Cottage, Main Street, Merton OX25 2NF 1 The Butts (Treetops), Merton OX25 2NN St Swithuns Church, Main Street Merton 2 The Butts, Merton OX25 2NN 1 Church Close, Merton OX25 2NB 3 The Butts, Merton OX25 2NN 2 Church Close (“The Barn”), Merton OX25 2NB 4 The Butts, (Stonegables), Merton OX25 2NN 3 Church Close, Merton OX25 2NB

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Merton Housing Checklist Block 6

6

Block 6 (outlined in brown): 20 houses/buildings Little Chippers, Main Street, Merton OX25 2NF Manor House Nursing Home, Main Street, Merton OX25 2NF Church View Bungalow, Main Street, Merton OX25 2NF Eastgate House, Main Street, Merton OX25 2NF The Homestead, Main Street, Merton OX25 2NF Karrageen, Main Street, Merton OX25 2NF 1 Manor Farm Close, Merton OX25 2NA Muswell, Main Street, Merton OX25 2NF 2 Manor Farm Close, Merton OX25 2NA Rothley House, Main Street, Merton OX25 2NF 3 Manor Farm Close, Merton OX25 2NA Corner Cottage, Main Street, Merton OX25 2NF 4 Manor Farm Close, Merton OX25 2NA Centre Cottage, Main Street, Merton OX25 2NF Cornbrash, Main Street, Merton OX25 2NF Manor Cottage, Main Street, Merton OX25 2NF Rose View, Main Street, Merton OX25 2NF Brashfield, Main Street, Merton OX25 2NF The Dovecote, Main Street, Merton OX25 2NF Wood End Cottage, Main Street, Merton OX25 2NF

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