Committee of the Whole Agenda 2017-06-13

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Committee of the Whole Agenda 2017-06-13 TOWN OF CANMORE AGENDA Committee of the Whole Council Chamber at the Canmore Civic Centre, 902 – 7 Avenue Tuesday, June 13, 2017 at 1:00 p.m. A. CALL TO ORDER AND APPROVAL OF AGENDA 1:00 1. Agenda for the June 13, 2017 Committee of the Whole Meeting B. DELEGATIONS None C. MINUTES 1:00 1. Minutes of the May 9, 2017 Committee of the Whole Meeting D. STAFF REPORTS 1:00 – 1:15 1. Quarry Lake Mountain Bike Trail Update Purpose: To provide Council with an update on the Quarry Lake Mountain Bike Trail capital project. 1:15 – 1:45 2. Bridge and Culvert Asset Management Program Purpose: To provide Council an update on the condition of the Town of Canmore’s bridge and culvert infrastructure. 1:45 – 2:15 3. Community Social Development Strategic Plan Purpose: To seek information and feedback on the draft Community Social Development Strategic Plan. 2:15 – 2:45 4. Spring 2017 Community Grants Funding Allocation Purpose: To share the decisions of the Community Grant Selection Committee with Council for information. 2:45 – 3:15 5. Bow River Emergency Preparedness Purpose: To provide an overview of the Bow River emergency preparedness planning undertaken as informed by the 2015 Bow River Study. 3:15 – 3:45 6. Town Centre Parking Study Purpose: To provide Council with an overview of the parking study results and recommendations. E. COUNCILLOR UPDATES 3:45 – 4:00 1. June 2017 Councillor Updates F. SERVICE AREA REPORTS 4:00 – 4:15 1. June 2017 Service Area Reports G. COUNCIL RESOLUTION ACTION LIST 4:15 – 4:20 1. Council Resolution Action List as of June 8, 2017 Agenda prepared by: Cheryl Hyde, Municipal Clerk Page 1 of 2 June 13, 2017 Committee of the Whole 1 p.m. Page 1 of 128 H. BOARD AND COMMITTEE UPDATES 1. Bow Valley Regional Housing Bulletin – June 2017 4:20 I. ADJOURNMENT Agenda prepared by: Cheryl Hyde, Municipal Clerk Page 2 of 2 June 13, 2017 Committee of the Whole 1 p.m. Page 2 of 128 Unapproved C-1 TOWN OF CANMORE MINUTES Committee of the Whole Council Chamber at the Canmore Civic Centre, 902 – 7 Avenue Tuesday, May 9, 2017 at 1:00 p.m. COUNCIL MEMBERS PRESENT John Borrowman Mayor Ed Russell Deputy Mayor Vi Sandford Councillor Joanna McCallum Councillor Sean Krausert Councillor Rob Seeley Councillor Esmé Comfort Councillor COUNCIL MEMBERS ABSENT None ADMINISTRATION PRESENT Lisa deSoto Chief Administrative Officer Michael Fark General Manager of Municipal Infrastructure Sally Caudill General Manager of Municipal Services Robyn Dinnadge Manager of Communications Andreas Comeau Manager of Public Works Greg Burt Manager of Protective Services Alaric Fish Manager of Planning and Development Tracy Woitenko Development Planner Cheryl Hyde Municipal Clerk (Recorder) Mayor Borrowman called the May 9, 2017 committee of the whole meeting to order at 1:00 p.m. A. CALL TO ORDER AND APPROVAL OF AGENDA 1. Agenda for the May 9, 2017 Committee of the Whole Meeting 18-2017COW Moved by Mayor Borrowman that the Committee of the Whole approve the agenda for the May 9, 2017 regular meeting as presented, with one addition: Add Item I-1 Three Sisters Area Structure Plan Applications (in camera). CARRIED UNANIMOUSLY B. DELEGATIONS 1. Alberta Hockey Hall of Fame Tim Leer, Al Coates, and Perry Berezan spoke to a written presentation providing the Committee with an overview of the Hockey Alberta and the Hockey Alberta Foundation. Minutes approved by: _______ _______ June 13, 2017 Committee of the Whole 1 p.m. Page 3 of 128 Town of Canmore Committee of the Whole Meeting Unapproved May 9, 2017 Page 2 of 3 2. Epcor 2016 Performance Presentation Dennis Letourneau, Epcor site manager, presented the Epcor 2016 performance report. C. MINUTES 1. Minutes of the April 4, 2017 Committee of the Whole Meeting 19-2017COW Moved by Mayor Borrowman that the Committee of the Whole approve the minutes of the April 4, 2017 regular meeting as presented. CARRIED UNANIMOUSLY D. STAFF REPORTS 1. Municipal Benchmarking Initiative – Wastewater Administration spoke to a written report, providing the Committee with the Municipal Benchmarking Initiative report on wastewater. 2. Municipal Benchmarking Initiative – Solid Waste Administration spoke to a written report, providing the Committee with the Municipal Benchmarking Initiative report on solid waste. E. COUNCILLOR UPDATES 1. May 2017 Councillor Updates Written report, received as information. F. SERVICE AREA REPORTS 1. May 2017 Service Area Reports Written report, received as information. G. COUNCIL RESOLUTION ACTION LIST 1. Council Resolution Action List as of May 4, 2017 Written report, received as information. H. BOARD AND COMMITTEE UPDATES 1. Bow Valley Regional Housing Bulletin – May 2017 Written report, received as information. I. IN CAMERA 1. Three Sisters Area Structure Plan Applications 20-2017COW Moved by Mayor Borrowman that the Committee of the Whole take the meeting in camera at 3:40 p.m. to prevent disclosure of information that could reasonably be expected to reveal advice, recommendations, and analysis, in accordance with section 24(1)(a) of the Freedom of Information and Protection of Privacy Act. CARRIED UNANIMOUSLY Councillor Krausert left the meeting at 4:29 p.m. Councillor Russell left the meeting at 4:48 p.m. 21-2017COW Moved by Mayor Borrowman that the Committee of the Whole return to the public meeting at 4:50 p.m. CARRIED UNANIMOUSLY Minutes approved by: _______ _______ June 13, 2017 Committee of the Whole 1 p.m. Page 4 of 128 Town of Canmore Committee of the Whole Meeting Unapproved May 9, 2017 Page 3 of 3 J. ADJOURNMENT 22-2017COW Moved Mayor Borrowman that the Committee of the Whole adjourn the May 9, 2017 regular meeting at 4:50 p.m. CARRIED UNANIMOUSLY _________________________ John Borrowman, Mayor __________________________ Cheryl Hyde, Municipal Clerk Minutes approved by: _______ _______ June 13, 2017 Committee of the Whole 1 p.m. Page 5 of 128 Briefing DATE OF MEETING: June 13, 2017 Agenda #: D-1 TO: Committee of the Whole SUBJECT: Quarry Lake Mountain Bike Trail Update SUBMITTED BY: Andreas Comeau, Manager of Public Works PURPOSE: To provide Council with an update on the Quarry Lake Mountain Bike Trail capital project. BACKGROUND/HISTORY Background for this topic and project is extensive and includes the following key items: 1. Human Use Management Review (HUMR): Council endorsed the list of HUMR recommendations in 2015. It recommended that ‘trails in the Bow Valley are properly located, maintained, provide high quality recreational opportunities and offer a great user experience’. 2. Open Space and Trails Plan (2015/OSTP): The plan identifies Quarry Lake as a key active mode destination. It recommends creating a detailed trail network to manage human use in the location identified for the proposed trail – see Attachment 1. The plan also encourages the allocation of budget to support volunteer trail work. 3. Recreation Master Plan (2016/RMP): Council accepted the updated plan in 2016 for planning purposes that included the following findings related to cycling (as an outdoor amenity): a. Cycling Trail System - Community priority no. 1; b. Mountain Bike Trails - Community priority no 2; 4. Zoning: Quarry Lake Park is designated as natural park district and mountain bike trails are an approved use. 5. Quarry Lake Mountain Bike Trail: After the decision not to proceed with the Benchlands flow trial in 2016, Council approved 2017 capital project 1744; Quarry Lake Mountain Bike Trails, with a $50,000 budget. The trail work will be directed and managed by the Town however the trail building and maintenance will be delivered by volunteer trail building groups within the community. DISCUSSION The mountain bike trails are proposed in the treed area within Quarry Lake Park (see Attachment 1) in lands co-administered by the Town of Canmore and the Rocky Mountain Heritage Foundation. Currently the area is a maze of informal trails used for multiple purposes (walking, running and biking). It is prudent to formalize the bike trail network to consolidate human use consistent with Town HUMR recommendations and to ensure trails are constructed to a recognized standard (International Mountain Biking Association/IMBA) and combined with regular inspections and maintenance to reduce the Town’s liability. As outlined in the Background section, the capital project to construct a new mountain bike specific trail network in Quarry Lake Park is supported by and meets the intent of numerous Town of Canmore planning documents. Administration is working with the Canmore & Area Mountain Bike Association (CAMBA) to create an excellent mountain biking experience with features such as berms and box drops with ride-arounds. Trails will be a combination of skill levels, with green (beginner) and blue (moderate) sections. CAMBA is a June 13, 2017 Committee of the Whole 1 p.m. Page 6 of 128 Quarry Lake Mountain Bike Trails Page 2 of 4 volunteer based group with a membership base of currently 124 and a mandate ‘to advocate for mountain biking and strive for a vibrant and exciting trail system for all ages and abilities’. The bike trail alignment proposed by CAMBA and shown in Attachment 1 considered several factors: Parking: User access to the trails can be via bike or vehicle access. Administration believes most users will access the site by preexisting trails (i.e. Highline Trail) however some users will drive to the area and the existing parking lot at Quarry Lake Park will be identified as the vehicle access point. Users of Highline Trail already use this parking lot. The parking lot is also at the low point of the proposed trail, an ideal location to finish a bike experience. Plans to improve and increase capacity at the parking lot are included in the Quarry Lake enhancement plan and 5 year capital budget planning.
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