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City of South Miami Office of the City Manager Inter·Office Memorandum the City of Pleasant Living

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City of South Miami Office of the City Manager Inter·Office Memorandum the City of Pleasant Living CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER·OFFICE MEMORANDUM THE CITY OF PLEASANT LIVING To: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE: September 1, 2015 Agenda Item NO':3. SUBJECT: A Resolution authorizing the City Manager to negotiate and to enter into a contract with RP Utility & Excavation Corp. for drainage improvements at Dante Fascell Park. BACKGROUND: Staff conducted an assessment at Dante Fascell Park and discovered that the swale, located on the south end of the tennis courts, is filled with run-off material consisting of Har-Tru clay, crushed stone and mud. After a rainy day or watering of the tennis courts, the runoff enters the swale which prevents water from percolating into the ground, thus creating a ponding issue and safety hazard for patrons. Our goal in completing this project is to improve and resolve the ponding caused by the run-off from the existing tennis courts. The contractor is responsible for installation of an exfiltration trench (Fnmch drain) system and raised concrete sidewalk, just to name a few. The City recently hired a consultant-Milian, Swain & Associates, Inc.-to complete professional engineering services. With this report complete, the City submitted a Request for Proposal (RFP) #PR-2015-16 on Monday, July 20, 2015 for "Drainage Improvements at Dante Fascell Park". Four (4) submittals were received; RP Utility & Excavation Corp. was the 10llVest bidder and is in compliance with the terms of the RFP. City staff consulted with the contractor's references as to hands on experience. Based on that information, we recommend entering into an agreement with RP Utility & Excavation Corp. due to cost, qualification and experience. VENDORS & BID AMOUNT: Please find below a breakdown of all submitted proposals. VENDORS DANTE FASCELL PARK RP Utility & Excavation Corp $60,479 JVA ENGINEERING CONTRACTOR, INC $95,668 FLORIDA CONSTRUCTION & ENGINEERING $100,172.45 H.A. CONTRACTING CORP $197,598 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER·OFFICE MEMORANDUM THE CITY OF PLEASANT LIVING EXPENSE: Amount not to exceed $63,479. To account for any unknown factors that may arise, a $3,000 contingency over the proposal of $60,479 is requested. FUNO& ACCOUNT: The expenditure shall be charged to the Parks and Recreation Capital Improvement account number 301-2000-572-6450, which lPa·s' a balance of, $45,249 before this request was made. Please note' there Is a pending Resolution relating to budget on the consent agenda; authorizing a transfer of $25,000 from General Capital Improvement account to Parks and Recreation Capital Improvement account. ATTACHMENTS: Resolution for approval Pre-Bid Conference Sign-In Sheet Bid Opening Report Bid Proposal Summary RP Utility & Excavation Corp. Proposal SunBiz - RP Utility & Excavation Corp. Articles of Incorporation Demand Star Results Miami Daily Business Review 1 RESOLUTION NO.: _________ 2 3 A Resolution authorizing the City Manager to negotiate and to enter into a contract 4 with RP Utility & Excavation Corp. for drainage improvements at Dante Fascell 5 Park. 6 7 WHEREAS, City staff conducted an assessment at Dante Fascell Park and discovered that the 8 swale, located on the south end of the tennis courts, is filled with run-off material consisting of Har-Tru 9 clay, crushed stone and mud; and 10 11 WHEREAS, the City recently hired a consultant-Milian, Swain & Associates, Inc.-to 12 complete professional engineering services; and 13 14 WHEREAS, with this report complete, the City submitted a Request for Proposal (RFP) #PR- 15 2015-16 on Monday, July 20, 2015 for "Drainage Improvements at Daute Fascell Park"; and 16 17 WHEREAS, four (4) submittals were received; RP Utility & Excavation Corp. was the lowest 18 bidder and is in compliance with the terms of the RFP. 19 20 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION 21 OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: 22 23 Section 1. The City Manager is authorized to negotiate and to enter into a contract with RP 24 Utility & Excavation Corp., for an amount not to exceed $60,479 for drainage improvements at Dante 25 Fascell Park. The City Manager is also authorized to expend an additional $3,000 of the contract price for 26 unforeseen conditions. Funding for this project will come from Parks and Recreation Capital 27 Improvement account number 301-2000-572-6450, which has a balance of $45,249 before this request 28 was made. A copy of the contract is attached. 29 30 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any 31 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect 32 the validity ofthe remaining portions of this resolution. 33 34 Section 3. Effective Date. This resolution shall become effective immediately upon adoption by 35 vote of the City Commission. 36 37 PASSED AND ADOPTED this __ day of ___,2015. 38 39 ATTEST: APPROVED: 40 41 42 CITY CLERK MAYOR 43 44 READ AND APPROVED AS TO FORM, COMMISSION VOTE: 45 LANGUAGE, LEGALITY AND Mayor Stoddard: 46 EXECUTION THEREOF Vice Mayor Harris: 47 Commissioner Edmond: 48 Commissioner Liebman: 49 CITY ATTORNEY Commissioner Welsh: THE CITY OF PLEASANT LIVING Pre-Bid Conference Sign-In Sheet Date: August 3, 2015 RFP Title: Drainage Improvements at Dante Fascell Park RfP ~NO.: PR2015-18 11 C:IUserslskulick.CSMIIDocumentsISouth MiamilTemplateslPre-Bid Meeting Sign-In Sheet.doc BID OPENING REPORT Bids wm'c opcncd on: Friday, August 14,2015 aftcr: IO:OOam For: RFl' # PR-2015-16·- DI'ainage Improvemcnts at Dante Fasccll Park COMPANIES THAT SUBMITTED PROl'OSALS: AMOU~NC:".T,-: _ I. FLORIDA CONSTRUCTION & ENGINEERING.............. <-'$ 100f I 7:<. I-/S 0 2. H A CONTRACTING CORP....................................... I 7t;) '""'I{, 5-7 O.C? ~ 3. JVA ENGINEERING CONTRACTOR, INC.................... 95; " 6t: ~ 4. UTILITY & EXCAVATION CORP.............................. 6 tJ I I( ~I 9. "'!. THE ABOVE BIDS HAVE NOT BEEN CHECKED. THE BIDS ARE SUBJECT TO CORRECTION AFTER. THE BIDS HAVE BEEN COMPLETELY REVIEWED. City Clerk: /lJq;i4 /11. /Y/t' 11 en/p 2. Print Name Witncss:_~ __________ Print Name Signature Witness:. ____________ Print Name Signature I NOTE: RESULTS ARE NOT FINAL UNTIL AN AWARD RECOMMENDTION BY THE CITY MANAGER I Bid Package Bid Public Entity Signed Fed. (10rg; 3 Form/Cost Bidder Ustof Non Coil. Crimes and Drug free OSHA Related Presentation (1) Proof Contract (1) Perf Bidder Bid Price Ref. State Sun Biz Copies; 1 &Tech Qualif. Subs' Affidavit Conflicts of Workplace Stds Party Dec of Ins with Bond Ustings Digital) Proposal Interest Original FeE $100,172 x x x x x x x x x x x x x X HACont. $197,598 X x x x x x x x x x x x x NA $95,668 x x x x x x x x x x x x x x R.P. Utility $60,479 x x x x x x x x x x x x x x x x .. ------------ (1) Condition 0/ Aword BID BOND Bond No: n/a CONTRACTOR: SURETY: (Name. legal stalUs and add,'ess) (Name, legal status and prlnclpai placeq(busin ..s) RPUTILITY & EXCAVATION CORP Developers Surety and Indemnity Company 7875 NW 29 St STE B DORAL,FL 33122 POBOX 19725 Irvine, CA 92623 OWNER: (Name. legal statlls and address) CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI, FL 33143 BOND AMOUNT: FIVE PERCENT OF AMOUNT OF BID PROJECT: DRAINAGE IMPROVEMENTS AT DANTE FASCELL PARK (Name. locatIon or address, and Project numbe,', If any) The Contt'actor and Surety are bound to the Owner in the amount set fOith above, fo,' the payment of which the Contmctor and Surety bind themselves, their heil's, executors, administrators, successors and assigns, jointly and severally, as provided hel'ein, The conditions of this Bond are such tilat if the Owner accepts the bid of the Contractor witllin the time specified in tile bid documents, 01' within such time pedod as may be agreed to by the Owner end COlltt'actor, and the Contl'actor eiUlel' (I) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond 01' bonds as may be specified in the bidding 0]' Contract Documents, Witil a sUl'ety admitted in thejul'isdiction of the Project and otherwise acceptable 10 the Owner, fOl' the faithful pel'fol'mance of such Contract aild for the prompt payment of labor and material fUl'l1ished in the prosecution thereof; or (2) pays to the Ownel' the diffel'ence, not to exceed the amount of this Bond, between the amount specified in said bid and such lot'gel' amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, athel'wise to remaill in full force and effect. The Surety hereby waives any notice of an agl'eement between the Owner and Contractor to extend Ihe time in which tile Owner may accept the bid, Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days, If this Bond is issued in connection with a subcontl'8ctOl"s bid to a Contractor, the terlll Contractol' in this Bond shall be deemed to be Subcontractor and the tel'ln OWner 811all be deemed to be Contractor, When this Bond has been furnished to comply with a statutory 01' other legal requirement in the location of the Project, any provision in this Bond cOlltlicting with said statutory or legall'equirement shall be deemed deleted herefrom
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