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Author Guide and Editorial Policies AJA American Journal of Archaeology Author Guide www.ajaonline.org Revised May 2014 Table of Contents EDITORIAL POLICY . 1 SUBMISSION GUIDELINES . 1 MANUSCRIPT PREPARATION . 3 BIBLIOGRAPHICAL REFERENCES AND NOTES . 6 FIGURE PREPARATION . 11 GUIDELINES FOR BOOK REVIEWERS . .. 12 GUIDELINES FOR MUSEUM REVIEWERS . 13 AJA ABBREVIATIONS . 15 APPENDICES Initial Manuscript Submission Checklist . 34 Revised Manuscript Submission Checklist . 35 American Journal of Archaeology © 2014 Archaeological Institute of America EDITORIAL POLICY 1 .1 The American Journal of Archaeology (AJA), the journal of the Archaeological Institute of America (AIA), is one of the oldest and most widely circulated journals of archaeology in the world . Founded in 1885 as The American Journal of Archaeology and of the History of the Fine Arts, it began its second series in 1897 . The scope of the AJA is defined by the Governing Board of the AIA as “the art and archaeology of ancient Europe and the Mediterranean world, including the Near East and Egypt, from prehistoric to Late Antique times ”. The AJA Editor-in-Chief welcomes the submission of manuscripts on any subject within that definition. Submissions that announce discoveries, present new informa- tion, or break new theoretical ground are especially welcome, as are articles that deal with method- ological issues, offer theoretical frameworks for interpretation of archaeological data, or explore the symbiosis between field methodology and the analysis of material culture. In addition to articles, the AJA publishes field reports and newsletters on the archaeology of various regions, comprehensive reviews of the state of the discipline,* forums,* archaeological notes,* necrologies, museum exhibition reviews, book reviews, and review articles (see the editorial statements of the Book Review Editors and Museum Review Editor in AJA 116 [2012] 3–4 and in AJA 112 [2008] 531; see also 6 .1 and 7 .1 below) . Awards presented at each annual meeting of the AIA are published in the April issue . 1 .2 In keeping with the 2004 policy of the AIA, the AJA will not accept any article that serves as the primary publication of any object or archaeological material in a private or public collection after 30 December 1973 unless its existence is documented before that date or it was legally exported from the country of origin . An exception may be made if, in the view of the Editor-in-Chief, the aim of the article is to emphasize the loss of archaeological context . Reviews of exhibitions, catalogues, or publications that do not follow these guidelines should state that the exhibition or publication in question includes material without known archaeological findspot (see N.J. Norman, “Editorial Policy on the Publication of Recently Acquired Antiquities,” AJA 109 [2005] 135–36) . 1 .3 Manuscripts submitted to the AJA are reviewed by appropriate experts without exception . While AJA Advisory Board members often serve as reviewers, manuscripts are also screened by outside experts . Most submissions are read by two scholars in addition to the Editor-in-Chief . SUBMISSION GUIDELINES Initial Submission 2 .1 Authors must register for an account on www .editorialmanager .com/ajaonline . Instructions for verifying the account will then be emailed to the author . To submit a manuscript, go to www .editorialmanager .com/ajaonline, log in as Author, and follow the instructions . Authors should also refer to the Initial Manuscript Submission Checklist, which can be found at the end of this guide and on the AJA website, at www .ajaonline .org/submissions/forms . Contact [email protected] with any problems uploading files. 2 .2 The manuscript should be uploaded as a Microsoft (MS) Word file (not a PDF) and should include, in the following order: abstract, text, figure captions, catalogues or appendices, list of works cited, and endnotes. It should be typed double-spaced in 12-point Times New Roman font with 1-inch margins on all sides and should conform as much as possible to AJA article format and editorial style (see 3 .1–4 .14) . * State of the Discipline: a retrospective and prospective article assessing the history, current trends, and future avenues of research in archaeology; published in the printed journal and open access on the AJA website . Forum: articles on a specific topic or problem, including but not limited to issues of methodology or theoretical approaches in archaeology, current trends and future avenues of research, and controversies or current debates in the field; published in the printed journal and open access on the AJA website, where readers can post comments and continue the conversation . Archaeological Note: short notes (no more than 5000 words) that respond in a formal way to topics discussed in Forum pieces or to interpretations put forth in articles; they may also announce new finds or new discoveries or take the form of a Letter to the Editor; published in the printed journal and open access on the AJA website . American Journal of Archaeology 1 © 2014 Archaeological Institute of America Tables should be uploaded as individual MS Word files (not PDF) and numbered consecutively. The AJA cannot generally print tables longer than one published page (see also 3 .7) . Upload figures as individual .tif, .psd, .eps, or .ai files (not PDF) and number them consecutively (see also 5 .1–5) . Authors should make every effort to maintain anonymity in the text and should not include any information in headers or footers in the MS Word files or image files. Non-native English-language speakers are strongly advised to have their manuscripts read and edited by a native English speaker prior to submission . Manuscripts will not be considered for review if they do not conform to the above instructions . Supplementary Content 2 .3 Supplementary content includes supporting material that is not essential to understanding the conclusions of the research but contains information that is additional or complementary and directly relevant . This material is considered to form an integral part of the text and is subject to peer review and to the same ethical standards, warranties, and conditions of submission . The inclusion of supplementary content is at the discretion of the Editor-in-Chief, whose decision on its relevance and appropriateness, guided where necessary by reviewers’ comments, is final. All material to be considered as supplementary content must be clearly indicated as such and should be uploaded at the same time as the initial submission . It must be referred to in the manuscript at an appropriate point in the text . Supplementary materials are published on the AJA website as open access files and are hyperlinked from the published article . 2 .3 .1 Appendices, Catalogues, Large Data Sets. These are published as PDF files and should be uploaded as individual MS Word files following initital submission instructions. Each file should be named “Online Appendix 1,” “Online Appendix 2,” etc., regardless of format, and referred to as such at the appropriate place in the manuscript text . 2 .3 .2 Figures. A maximum of 20 additional figures may be posted in anAJA Image Gallery and in a collated PDF (www .ajaonline .org/imagegalleries) . Figures should be sized between 400 x 400 pixels and 1000 x 1000 pixels x 300 dpi and uploaded as individual figure files (.tif, .psd, .jpg, .eps, .bmp, .ai) labeled with the author last name followed by “online fig. 1,” “online fig. 2,” etc. Color figures are recommended. Image Gallery figures should be numbered independent of print-published figures and be cited consecu- tively at the appropriate place in the manuscript text. A MS Word file listing the online figure numbers and captions, with all necessary source credits, should be included with the initial submission . 2 .3 .3 Audio and Video Files . Most audio and video formats are accepted . Use compressed formats where this can be done without compromising quality . Contact aja@aia .bu .edu with any questions . Revised Submission 2 .4 A revised manuscript provisionally accepted for publication should be uploaded to www .editorialmanager . com/ajaonline, following initial submission instructions. All figures, tables, and text should be final and should conform to AJA article format and editorial style . If a revised manuscript is improperly prepared, the author will be asked to resubmit it . Authors should refer to the Revised Manuscript Submission Checklist, which can be found at the end of this guide and on the AJA website, at www .ajaonline .org/submissions/ forms . A revised manuscript should be submitted within five months of provisional acceptance or it may need to be reviewed again. A manuscript will not be accepted and scheduled for publication until all files, a signed author warranty, and all necessary copyright permissions for figure reproduction have been received and approved . Once the revised manuscript has been submitted, no major changes to the text are allowed . American Journal of Archaeology 2 © 2014 Archaeological Institute of America Author warranties and a copyright permissions form template are available on the AJA website, at www . ajaonline .org/submissions/forms . 2 .4 .1 Proofs. Once a manuscript has been accepted for publication, it will be copyedited, typeset, and proofread . The AJA will communicate with the author during the copyediting stage; page proofs will then be emailed to the author with instructions for making any final corrections. While authors may clarify or modify page proofs in minor ways, no major revisions are permitted . Corrected proofs should be returned within one week of receipt . 2 .4 .2 Reprints. One complimentary PDF reprint of the published article is given to the primary author . Authors can also purchase hard copy reprints. Authors of content published as open access files can print copies directly from the AJA website . MANUSCRIPT PREPARATION Article Format 3 1. Title and Abstract . The title of the article should be centered at the top of the title page, with the abstract below .
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