Appeal E-Mail: [email protected]

150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal E-mail: [email protected]

Coordinating Office India

Assistance to Flood Affected ASIN71 Appeal Target: US$ 693,600 Balance Requested from ACT Alliance: US$ 645,208

Geneva, 9 July 2007

Dear Colleagues,

Heavy rains in different parts of southern and western India have created havoc in the states of Andhra Pradesh, Kerala, Karnataka, Maharashtra and Gujarat. Monsoons coupled with a depression over the Bay of Bengal and a subsequent depression over Gujarat have led to heavy rains causing floods in these states.

In a large part of these states, electricity supplies have been badly affected and hand pumps/wells have been contaminated. Standing crops have been destroyed. The sources of livelihood of people have been adversely affected and there is large scale loss of personal and public property. People belonging to marginalized sections are the worst off with few coping mechanisms. The living conditions in the affected areas and relief camps are appalling and people lack basic necessities. Currently the state governments are struggling to cope with the situation.

ACT members Churches Auxiliary for Social Action (CASA) and United Evangelical Lutheran Church in India (UELCI) are assisting the most vulnerable of the affected in Andhra Pradesh, Kerala, Karnataka, Maharashtra and Gujarat through the provision of emergency relief food and non-food items, temporary shelter and rehabilitation in the form of repairs to houses and schools.

ACT member the Lutheran World Service India (LWSI) is presently not planning to respond in the areas mentioned above but, may respond to a future flood emergency during the current monsoon season.

ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland. India – Floods 2 ASIN71 Appeal Project Completion Date: CASA - 31 December 2007 UELCI - 31 October 2007

Reporting Schedule

Reports due ACT CO Interim narrative & financial reports Final narrative & financial reports Audit CASA 31 October 2007 29 February 2008 31 March 2008 UELCI N/A 31 December 2007 31 January 2008

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

CASA UELCI Total Target US$ Total Targets 368,250 325,350 693,600 Less: Pledges/Contr Recd 48,392 0 48,392 Balance Requested from ACT Alliance 319,858 325,350 645,208

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSW CHZH12A

Please also inform the Finance Officer Jessie Kgoroeadira ([email protected]) and the Programme Officer Michelle Yonetani ([email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: Director, John Nduna (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Michelle Yonetani (phone +41 22 791 6035 or mobile phone +41 79 285 2916)

ACT Web Site address: http://www.act-intl.org

John Nduna Director, ACT Co-ordinating Office India – Floods 3 ASIN71 Appeal

I. REQUESTING ACT MEMBERS INFORMATION

• Church’s Auxiliary for Social Action (CASA)

• United Evangelical Lutheran Church in India (UELCI)

II. IMPLEMENTING ACT MEMBERS & PARTNER INFORMATION

a) CASA

CASA is registered as a Society under the Societies’ Registration Act XXI of 1860. Its members consist of 24 Protestant and Orthodox Churches in India. As the Related Agency of the National Council of Churches in India, CASA is mandated to do relief work on behalf of all the Protestant Churches.

CASA has a history of responding to emergencies and disasters since 1947 and is mandated to work in a purely secular manner in all spheres of its programme activities including humanitarian assistance programmes. CASA’s assistance is provided on a humanitarian needs basis without discrimination according to caste, language, religion, ethnic origin or political affiliation. Priority is given to families belonging to marginalized castes and tribes, female headed households, the elderly and infirm and other people of socio- economically low levels. Operating on an all-India basis, CASA responds to 60-70 emergencies – both natural and man-made – per year. CASA has a decentralised disaster preparedness plan. This system has been created through the establishment of a wider and more effective infrastructure network and capacity building programme for CASA staff, representatives of Churches, and identified partner organisations, both at the disaster management and grassroots level, who can respond to a call for assistance at short notice. This network is backed by relief materials purchased and pre-stocked at CASA’s warehouses at strategic locations throughout the country.

CASA will directly implement its part of the appeal programme, with the assistance of partner organisations and the church network in the response locations.

Partners in Andhra Pradesh: - Andhra Pradesh Council of Churches - CSI Diocese of Rayalaseema - CSI Diocese of Nandyal - Community Development Society (CDS) - Brethren Institute for Rural Development (BIRD) Partners in Kerala: - CSI Diocese of North Kerala - Marthoma Church (Kollam -Trivandrum Diocese) - Kerala Council of Churches Partners in Karnataka: - CSI Diocese of North Karnataka - Methodist Church in India Partners in Maharashtra: - Hindustani Covenant Church, Pune - CNI Kolhapur Diocese - CNI Diocese of Nagapur - Jivan Vikas Sanstha, Amravati Partners in Gujarat: - CNI Gujarat Diocese, Ahmedabad - Methodist Church in India, Vadodara

India – Floods 4 ASIN71 Appeal b) UELCI

THE UNITED EVANGELICAL LUTHERAN CHURCH IN INDIA (UELCI) is a communion of eleven member churches from the Lutheran churches in India. The communion was originally founded in 1926 as the Federation of Evangelical Lutheran Churches in India, and was a national member of the Lutheran World Federation from 1948. It became known as UELCI with a change of its constitution in 1975. The Indian Lutheran communion is composed predominantly of ‘dalits’ (outcast people in the caste system) and ‘adivasis’ (indigenous or tribal people). The Division of Social Action (DSA), formed in 1978, is the emergency and development department of the UELCI and coordinates and supports the emergency and development operations both for and/or on behalf of its member churches and partners. Since that time, UELCI has been involved in emergency response and development with its member churches, first with the support of the LWF emergency desk, and later with ACT International. UELCI is committed to working amongst the poor and the marginalised with a participatory methodology. With respect to emergency response, UELCI has focused its operations on the southern states of India. Requests for support for smaller emergencies from its member churches in the northern and north-eastern states of the country are usually referred to Lutheran World Service India (LWSI), also an ACT member and partner of UELCI. In the case of major emergencies, the ACT members discuss how to share coverage of the affected areas. It is currently involved in the implementation of the ACT Appeals ASRE51 (tsunami- to 31 December 2007) and has completed implementation of the ASIN62 floods response from 2006.

Implementing Partners (UELCI member churches)

Andhra Evangelical Lutheran Church (AELC): The AELC, with its 800,000 members most of which are located in rural villages located along 500 miles of the east coast of India in the state of Andhra Pradesh. The major concern of the church is to uplift the poor in general, and the Dalits (untouchables) and tribals in particular who are discriminated against. The traditionally low status of women and unemployed are a major concern of the church.

Major activities of the church include pastoral and evangelistic ministries, education (schools, vocational training), theological and parish education, Diakonal ministries (ashrams, hostels, orphanages), women’s work, community development projects. Church institutions include: 2 Junior colleges, 2 degree colleges, 2 colleges of education, 1 college of law, 18 secondary schools, 5 elementary schools, 5 English medium schools, 1 theological college 6 hospitals, 2 nursing schools, 1 physiotherapy degree college, 14 hostels, and 1 orphanage.

The church has many years of experience of working with communities in their localities in both long term community development and emergency work. In emergency situations, the local churches mobilize their pastors and local volunteers from their congregations, who work with the staff of the Development Desk of the AELC. Assistance is given to affected communities according to humanitarian principles, without discrimination according to caste, gender, religion or ethnicity, and without proselytisation.

South Andhra Lutheran Church ( SALC ): SALC has 49,000 members, mostly among Telugu-speaking people, with 55 pastors working in 49 parishes in southern part of Andhra Pradesh.

Major activities of the church include preaching, teaching and healing ministries through spiritual work, educational institutions and technical training. SALC had been involved with socio-economic empowerment work through different developmental projects. SALC institutions include 13 primary schools, one leprosy hospital, an industrial sewing and embroidery training institute, a technical institute, and a home for the elderly.

India – Floods 5 ASIN71 Appeal III. DESCRIPTION OF THE EMERGENCY SITUATION

In a large part of these states, electricity supplies have been badly affected and hand pumps/wells have been contaminated. Standing crops have been destroyed in affected areas. The sources of livelihood of people have been adversely affected and there is large scale loss of personal and public property. People belonging to marginalized sections are the worst off with few coping mechanisms. The living conditions in the affected areas and relief camps are appalling and people are not being provided basic necessities. Currently the state governments are struggling to cope with the situation.

IV. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE

ANDHRA PRADESH: In Andhra Pradesh the worst affected areas are Guntur, Kurnool, Prakasam, Kadapa, Rayalseema, Srikakulam, Nandyal, Karimnagar, East Godavari, Mahaboobnagar and Hyderabad. It is estimated that 346 villages and more than 500,000 people have been badly affected. According to an official government release issued on 4 July at least 45 people have been killed. Kurnool district was the worst affected with 21 deaths reported, and the evacuation of 85,000 people who are currently taking shelter in 51 relief camps. Preliminary reports indicate that 9,799 houses have been damaged and some 44,312 livestock were killed. Communication facilities are badly affected and several villages are cut off. Kurnool and Nandyal towns are completely cut-off from the rest of the state.

There were reports of the water level rising about 2.4 metres within a span of two hours in some of the affected villages. As there was no warning, the people had to flee from their homes leaving all their possessions behind. The total number of houses damaged is about 163,479.

The weather office has forecast further heavy rainfall in Telanagana, parts of coastal Andhra and Rayalaseema. The local government officials of coastal Andhra and Telanagana have been instructed to take precautionary measures. The government at state, district, and sub-district levels are continuously monitoring the situation, and the army and navy have been alerted to assist in rescue and relief operations.

CASA immediately sent assessment teams to survey the flood damages and assess the needs of the people in the affected areas. After an initial assessment meetings were held with the church clergy leaders and institutional heads of the partner organisations to share the assessment, formulate the response needs, operational strategies and finalize locations for response. The church also responded positively and initiated activities in close collaboration with CASA..

UELCI member churches located in Andhra Pradesh state immediately sent teams to visit the affected villages in five districts and kept the UELCI secretariat updated and sent requests for the most urgent relief needs not being met by local government.

KARANATAKA: Heavy rains in Karnataka have so far claimed 43 lives. The badly affected districts in Karnataka are Kodagu, Belgaum, Bijapur, Raichur, Gulbarga, Udupi and Dakshina Kannada, where life was severely disrupted. The total number of districts affected are 25 and it is estimated that about 45,000 houses are damaged. Heavy rains in the catchment areas of the river Cavery has caused excessive flooding, as the Cavery is drained by the seven river systems including river Godhavari and Krishna along with their tributaries. Some rivers in Udupi district have crossed the danger mark, while 14 deaths were reported from the districts of Bijapur and Bagalkot and seven from Raichur. Rain-related deaths have been reported in the last few days from Bangalore, Madikeri, Bellary, Shimoga, Gulbarga, Karwar and Koppal. CASA has mobilised relief teams which will make assessments of the flood situation. The teams will consist of staff from the South Zone, partner organisations personnel and volunteers.

India – Floods 6 ASIN71 Appeal CASA senior staff from the South Zone will be co-ordinating operations from the Chennai office and willensure co-ordination with the authorities, NGOs, major church agencies, and grassroots partner organisations.

KERALA: More than 43 people have lost their lives. Electricity, traffic and communications have been severely hit. The main affected areas are Palakad, Wayanad, Kollam, Kottayam, Pathth-anam-thitta, Kannur, idduki, Ernakulam and Thiruvananthapuram. More than four thousand people have been moved to safer places. Kuttanad area and other parts of Kottayam district was one of the worst affected, where the affected people have been evacuated to relief camps.

MAHARASHTRA: Heavy rainfall in Maharashtra has claimed 45 lives in the past few days, including 14 in Mumbai alone. Twenty-two people died in Amaravati district, which was hit by heavy flooding. Thousands of people have been evacuated from 96 villages across the state. At least 2,000 huts have been washed away in the flood waters and more than 5,000 dwellings damaged.

The worst affected districts are Amravati, Kolhapur, Sangli, Pune, Nashik and Ratnagiri. Heavy rains and winds uprooted trees causing disruption in road traffic. Rail and air traffic were also badly affected with railway tracks and runways becoming water logged.

Over a thousand people have been evacuated from Kolhapur district and moved to relief camps. In Sangli, over 200 people were evacuated to safe places where villages have been submerged.

Rains continue to batter Pune district and adjoining Pimpri - Chinchwad areas. The total rainfall in Pune, since 1 June has reached 402 mm (the average rainfall for the whole season is usually 546 mm). The catchment areas of most upstream dams have received heavy rains forcing the authorities to increase the water discharge from the dams further aggravating the flood situation in Pune.

The India Meteorological Department (IMD) has forecast further heavy rains.

GUJARAT: The Army and National Disaster Response Force personnel have been deployed in Gujarat as widespread rains have completely disrupted normal life, cutting off several areas and throwing rail and road traffic into chaos. The death toll in rain-related incidents in the state has reached 63 and over 7, 000 people have already been evacuated.

The worst affected districts are Navsari, Bharuch, Bhavnagar, Jamnagar and Vadodara. Heavy downpours have left at least 30 medium dams, most of them in Saurashtra, overflowing, forcing the irrigation authorities to sound an alert. A senior official attached to the State Flood Control Cell said that three dams — Chhaparwadi, Kalubhar and Kankavati — suffered minor damages which were being urgently repaired. The overflowing dams in the state are Malpara, Kalubhar, Limbali, Thebi, Vadi, Utavali, Khmabhala, Ghelo, Limbdi-Bho, Lalpari, Bansal, Chhaparvadi-1, Dondi, Motisar, Khida Pipar, Nyari I & II, Saburi , Und-3 and Hadaf .

Heavy rain in the catchment area of the Sardar Sarovar Dam has caused the water level to cross the 122 metre mark so that it is now overflowing. The water level in the Ukai dam is also on the rise and is nearing the danger mark, which is causing concern for the authorities.

The situation remains grim in Navsari and Bharuch districts as major roads and in some parts even railway tracks are submerged. Kaveri and Purna, two major rivers in Navsari district, are flowing over the danger mark, while river Ambika is flowing close to the danger mark. Floods have affected about 27 villages in the state and thousands of people have been evacuated.

Issues: Women bear the heaviest burden imposed by the floods as they have to look after the welfare of the entire family in an abnormal and adverse situation.

Rural indebtness is found to increase in the aftermath of most disasters. This relates directly to the displacement of people, the temporary loss of gainful employment, damage/loss of household goods, livestock India – Floods 7 ASIN71 Appeal and property. In order to survive during this critical period the most vulnerable, poor and marginalised sections of the community have to resort to taking loans from money lenders and land owners etc. The timely provision of relief assistance addressing survival needs can mitigate this situation.

Food and Non-Food Items The impact of the floods on the most marginalized and weakest sections of the society has primarily been the disruption of gainful employment and loss of food commodities due to the inundation. While food is available the poor lack purchasing power. In addition, many have lost household articles and are therefore deprived of basic necessities such as clothing and utensils etc. This situation is detrimental to their health and dignity and requires external assistance.

The provision of dry rations enables affected people to cook their own food as per their needs and taste. This minimizes their dependence on the distribution of cooked food if any. The provision of relief materials encourages people to return back to their homes as soon as the water recedes since they can immediately occupy themselves with repairing or rebuilding their homes without having to wait for Government relief which is often slow in reaching these targeted groups.

Shelter Many of the houses have been badly damaged and a few washed away in the flood waters. In view of the coming monsoon season, the affected people are in need of temporary shelter to protect themselves from the rains and the flood waters while they repair damaged houses to make them habitable.

Schools Ten schools in the affected areas need to be repaired immediately to protect them from the further damage.

Location for proposed response a) UELCI (ANDHRA PRADESH STATE) UELCI plans to respond in 25 villages in 5 districts of Andhra Pradesh where its local member churches AELC and SALC are present in the affected-communities, assisting an estimated affected population of 6,700 families (33,500 individuals), as described below.

State District Division # Families/ Name of the Villages / Taluk households Andhra Pradesh Guntur 1. Macherla Town (AELC operational area) A Suddakunta Colony 200 th B 13 Ward 50 C Harijana Colony 250 D Chandravanka Vagu 150

2 Karampudi Village 150 3 Guntur town village 250 4 Piduguralla Village 150 5 Narasaraopet colony 150 6 Pedanandipadu village 250 7 Kakumanu village 150 8 Ponnuru ST Colony 350 9 Ponnuru Harijanawada 420 10 Repalle lanka village 250 11 Tenali lanka village 150 Prakasam 12 Tharlupadu village 150 India – Floods 8 ASIN71 Appeal

13 Kanigiri village 200 14 Yerragondpalem village 250 15 Dornala Village 150 16 Chirala village 250 West 17 Bhimavaram 250 Godavari 18 Yellanduru 300 19 Palakollu 300 20 Narsapuram 300 East 21 Ravulapalem 300 Godavari 22 Amalapuram 300 23 Munikodai 300

(SALC operational Nellore 24 Sullurpet 300 area) 25 Naidupet 250 Total 6520 Rounded Total 6700

Note: The total number of targeted families has been rounded up to 6,700 in order to allow for families needing assistance who may have been missed in the initial assessment.

b) CASA (ANDHRA PRADESH, KARNATAKA, KERALA, MAHARASHTRA & GUJARAT STATES)

The tentative names of the villages identified for the relief operation in Andhra Pradesh and Karnataka are as given below:

Sr. State District Division / Names of Villages No. Taluk 1. Andhra Pradesh Kurnool Kurnool Sharin Nagar Sriram Nagar Kallur SPG Compound Govardhan nagar Muzafur Nagar Christu Nagar Bapuji Nagar Karl Marx Nagar

Kurnool Nandyal Isukapalli Beeravollu Bytipetta Chintalapalli Vellala Paluru Razoli Boyavemla Chinnapajanam Muttukuru

2. Karnataka Bijapur Bijapur Okananal Kathijapor India – Floods 9 ASIN71 Appeal

Kotyal Don Area

Bagalkot Khunhund Khundhund Khunhund Kamathangi Bathami Bathami

CASA also plans to provide relief kits and tarpaulins to 3,000 families in Gujarat and 2,000 families in Maharashtra. The relief programme in Maharashtra, will be carried out in worst affected areas of Amravati, Sangli and Kolhapur districts. The details of villages identified are awaited from the field. In Gujarat, field assessments are in progress and details of the districts and villages identified for relief programme are awaited.

CASA is undertaking feeding programmes in Kerala, in the flood affected areas of Kuttanad and other areas in Kottayam district.

V. TARGETED BENEFICIARIES UELCI will be targeting an estimated affected population of 6,700 families (33,500 individuals) in 25 villages of 5 districts of Andhra Pradesh as detailed above.

CASA has targeted 5,000 families for a 3-5 day feeding programme in the three states of Andhra Pradesh, Karnataka and Kerala. Relief Kits along with tarpaulin sheets will be provided to 3,000 families in Andhra Pradesh, 2,000 families in Karnataka, 3,000 families in Gujarat and 2,000 families in Maharashtra.

Criteria for Selection Priority for assistance will be the most vulnerable sections of the affected communities; families displaced due to flooding; families whose houses have been damaged or destroyed; families who have not received adequate assistance from other civil society organizations and the Government.

Greatest need and vulnerability will be measured in terms of the relative loss suffered to people and property, the socio-economic background of affected people, and according to vulnerability factors including the elderly, widows and female-headed households, infirm and disabled, landless, poor farmers and artisans, dalits, tribals, landless farmers, and those with little access to basic services.

Process for Selection UELCI selection of beneficiaries is done through local committees composed of implementing member churches’ staff, local church volunteers, village leaders and members. As the committee members have a strong relationship already with the communities, this strengthens the speed and accuracy of the assessment process.

CASA has mobilized relief teams, which will make a first hand assessment of the flood situation in the affected areas. The teams will consist of staff from the south zone office, partner organization personnel and volunteers. Members of the target communities will be involved in the identification of families who will receive assistance including village leaders and local churches as well as local government agencies.

VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

a) UELCI

Goal To provide means for immediate survival and recovery, for 6,700 flood affected families in 25 villages in 5 districts of Andhra Pradesh, through provision of immediate relief food and non food assistance and repair to damaged buildings.

Objectives • To meet basic needs for immediate relief support in the form of dry food rations to 6,700 families (33,500 individuals) in 25 villages of Andhra Pradesh within 30 days of the emergency onset. India – Floods 10 ASIN71 Appeal

• To meet basic needs for clothing (men’s dhotis, women’s sarees and blankets) for 6,700 families including 6,700 men and 6,700 women in 25 villages in Andhra Pradesh.

• To enable families to return to their damaged homes through providing materials to repair 737 thatched houses and 10 school building in 4 months.

Activities UELCI in close participation with the leadership of the Andhra Evangelical Lutheran Church and South Andhra Lutheran Church will provide the following immediate relief:

Crisis Phase • Provision of 30 days Dry Food Rations (25 Kg Rice, 2 Kg Dhal, 2 Kg Oil, 2 Kg salt and 1 Kg of chilli powder per family) to 6,700 families.

• Provision of Non Food Items package to 6,700 families – each package comprising a Dhoti ( men’s clothing ) @ Rs.71/-, a Saree ( women’s Clothing ) @ Rs.152/- and a blanket @ Rs.116/-.

• Repair of damaged buildings in 25 villages: 10 schools and 737 thatched houses will be repaired.

Methodology - project implementation UELCI member churches AELC and SALC are forming local committees that will be implementing directly in their respective districts. Each group consist of paid volunteers, volunteers from the member churches and from the village community, working under the leadership of an AELC or SALC staff person. 20 staff members and 25 volunteers from AELC and SALC will be involved. The Associate Director and Project Officer of the Division of Social Action/ UELCI will monitor the programme and assist the AELC and SALC staff and volunteers. Orientation sessions on relief assistance methodology will be held for all the volunteers.

Wherever possible, the UELCI secretariat will purchase relief goods from nearby towns to limit transportation costs, dependent on availability.

Transition or Exit Strategy: Food and non food relief distribution will help the flood affected families to cope and recover from the present crisis. Repairing of the schools and thatched houses will help continue educational and day to day living activities in the affected villages. Existing community self-help groups will be mobilised to participate in the assessment and implementation of assistance. b) CASA

Goal To mitigate the effects of the floods on affected communities and help them on the path to recovery.

Objectives • To meet immediate needs for food through the provision of cooked food for a period of 3 days to 5,000 flood-affected families in Andhra Pradesh, Kerala and Karnataka. • To meet immediate needs for non-food items through the provision of relief sets (1 woollen blanket, 1 man’s dhoti, 1 woman’s saree, 9 aluminium utensils) to 10,000 flood-affected families in Andhra Pradesh, Karnataka, Maharashtra and Gujarat • To meet immediate needs for temporary shelter through the provision of tarpaulin sheets to 10,000 affected families whose houses have been damaged or water-logged • To repair 5 damaged schools in Andhra Pradesh, which have got damaged during the floods; and enable the children to resume their education.

Activities Andhra Pradesh • Provision of cooked food for 3 days India – Floods 11 ASIN71 Appeal

• Provision of non-food item relief sets (1 woollen blanket, 1 man’s dhoti, 1 woman’s saree, 9 aluminum utensils) to 3,000 families. • Provision of tarpaulin sheets to 3,000 families whose houses have been damaged or water-logged • Repair of 5 schools : The respective school managements in Andhra Pradesh, will be responsible for the preparation of estimates and implementation of work. The entire task will be monitored by CASA personnel.

Karnataka • Provision of cooked food for 3 days • Provision of non-food item relief sets (1 woollen blanket, 1 man’s dhoti, 1 woman’s saree, 9 aluminium utensils) to 2,000 families. • Provision of tarpaulin sheets to 2,000 families whose houses have been damaged or water-logged.

Kerala • Provision of cooked food for 3 days

Gujarat • Provision of non-food item relief sets (1 woollen blanket, 1 man’s dhoti, 1 woman’s saree, 9 aluminium utensils) to 3000 flood affected families. • Provision of Tarpaulin sheets to 3,000 families whose houses have been damaged or water-logged.

Maharashtra • Provision of clothing, utensils, and blankets to 2000 flood affected families. • Provision of Tarpaulin sheets to 2000 families

Methodology- project implementation The CASA Delhi headquarters, which includes expertise in disaster response, logistics and emergency communications, will co-ordinate the overall operation. Co-ordination at state level is the responsibility of the zonal offices of CASA in Chennai and Mumbai. The main functions of these offices are co-ordination, monitoring, and consolidation of reports and accounting,

CASA adopts a participatory approach to its programmes. Emphasis is placed on local capacity building, education, awareness and training. Members of the target communities will be involved in the identification of families who will receive assistance, and also in the actual distribution of the relief material. Government and local church representatives will be invited to witness the distribution wherever possible.

Some of the relief material (Dhotis, sarees, utensil sets and blankets) will be sourced from CASA’s existing disaster preparedness stocks from several locations and the remaining balance will be purchased locally by a deputed purchase committee. These committees will include staff, partner and church representatives. CASA will also ensure active involvement and participation of the churches, partner organizations and panchayat leaders in the implementation, monitoring and evaluation of the project activities, which is expected to strengthen the impact of the programme.

Planning assumptions, constraints and prioritization The costs of relief goods and materials will rise due to increased demand and limited availability in the flood affected states.

Due to damage to roads, transportation of goods will also be hindered and associated costs will rise. Therefore, both CASA and UELCI will procure food items and other materials locally wherever possible or from nearby places to reduce transportation costs.

Supply of electricity and telecommunication facilities in the rural areas are not expected to be restored immediately. Inundation, water logging, and shortage of country boats will also continue to pose problems.

The ACT members are monitoring weather reports and further heavy rains in some areas are expected. India – Floods 12 ASIN71 Appeal VII. ADMINISTRATION & FINANCE

UELCI Co-ordination, monitoring, overall financial management, and consolidation of narrative, financial and audit reports for reporting to ACT will be the main tasks of the UELCI secretariat, in direct communication with the ACT Coordinating Office. Accounts will be maintained by qualified accountants.

UELCI in consultation with their member implementing churches will make direct payment for the purchase food and non food items and materials. Where goods are not available in the immediate locality, they will be purchased from nearby towns and transported to the affected villages/ distribution centers.

Field level staff will be responsible for immediate, daily project monitoring and controls.

CASA Financial management and controls will be the responsibility of the head of finance at CASA headquarters and at the zonal level will rest with the Chief Zonal Officer. At the community level the Field Co-ordinators will be responsible for financial monitoring and controls. The accounts will be maintained by qualified accountants and consolidated at the zonal office level then submitted to the headquarters before being sent to the ACT CO as per ACT reporting requirements.

VIII. MONITORING, REPORTING AND EVALUATION

UELCI: UELCI and its member churches have the requisite infrastructure and personnel for monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries. UELCI will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored to ensure that it progresses along the planned framework, and also in order to fine-tune it as and when required. Monitoring will be carried out by UELCI, AELC and SALC monitoring teams.

Progress reports will be prepared on a regular basis. At the end of the project a review will be conducted to assess the impact of the programme and document lessons learnt for future planning. All activities will be documented and necessary upkeep of records will be maintained at the Village level ensuring transparency and accountability. UELCI will ensure timely reporting to ACT. UELCI will follow statutory requirements as agreed upon by the ACT guidelines and other regulations governed by Indian Laws.

CASA The Zonal offices of CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries.

CASA will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored to ensure progress along the planned framework, and also in order to fine-tune it as and when required, based on field responses.

A report will be submitted on completion of the intervention. At the end of the programme a review will be conducted to assess the impact of the programme and document learning for future planning.

Reporting Schedule:

Reports due ACT CO Interim narrative & financial reports Final narrative & financial reports Audit CASA 31 October 2007 29 February 2008 31 March 2008 UELCI N/A 31 December 2007 31 January 2008

India – Floods 13 ASIN71 Appeal IX. IMPLEMENTATION SCHEDULE

CASA – a total of six months (2 months for relief activities and four months for repairs to schools and houses. July to end December 2007.

The implementation period will also depend upon timely mobilization of financial and in-kind resources beyond the 25,000 USD received each by CASA and UELCI as an advance from the Rapid Response Fund and included in this appeal. In addition, the duration of the response may be impacted by any further heavy rains in the response locations.

UELCI – four months: July 2007 to end October 2007

X. CO-ORDINATION

Coordination between ACT members UELCI, CASA and LWSI are ensuring co-ordination and sharing of information between ACT members in India to avoid any duplication of efforts in the areas of intervention geographically and programmatically.

Co-ordination with Government This programme will be conducted with the approval and co-operation of the State Governments and district officials. CASA will continue to participate in co-ordination meetings called by the state/district administration in these states, as well as maintaining contact with local panchayat leaders.

UELCI will also share the relief operation details with relevant government departments at the local, district and state level.

Co-ordination with other NGOs and churches CASA will co-ordinate with the local churches and the regional/local NGOs, especially where there are strong pre-existing relationships, to avoid duplication of efforts and ensure its programmes are coordinated to complement and supplement those being implemented by others.

UELCI will work in close collaboration with its implementing member Lutheran churches.

XI. CASA BUDGET

Descriptiont Type of No of Unit Cost Budget INR Budget US$ Unit Units INR INCOME Diakonie Katastrophenhilfe 40,392 Presbyterian Disaster Assistance 8,000 TOTAL INCOME 48,392

DIRECT ASSISTANCE Crisis Phase Food Relief Assistance Feeding Prog 5,000 families x 3 days A.P., lump 450,000 11,250 Karnataka & Kerala sum (LS) sub total: 450,000 11,250 Non Food Relief Assistance Woolen Blankets (1 pc.) piece 10,000 103 1,030,000 25,750 Dhoti (1 pc.) piece 10,000 61 610,000 15,250 Saree (1pc.) piece 10,000 72 720,000 18,000 Al. Utensils (9 pcs.) set 10,000 411 4,110,000 102,750 Polybags for packing piece 10,000 10 100,000 2,500 Sub total : 6,570,000 164,250

India – Floods 14 ASIN71 Appeal

Descriptiont Type of No of Unit Cost Budget INR Budget US$ Unit Units INR Temporary Shelter Tarpaulin (12' x 15') for temporary shelter piece 10,000 461 4,610,000 115,250 Others Repair of five schools @ Rs 2 lakhs per school school 5 200,000 1,000,000 25,000 Sub total: 5,610,000 140,250 TOTAL DIRECT ASSISTANCE 12,630,000 315,750

TRANSPORT, WAREHOUSING & HANDLING Transport For Crisis Phase Truck rental relief material to local 9 Ton 20 15,000 300,000 7,500 warehouse truck Secondary Transport (warehouse to lump 100,000 2,500 Distribution Point) sum Fuel & Maintenance charges for 5 Four Wheel month 2 125,000 250,000 6,250 Vehicles Handling & Warehouse Loading & Unloading of charges lumpsum 60,000 1,500

TOTAL TRANSPORT, WAREHOUSING & HANDLING: 710,000 17,750

PERSONNEL, ADMIN, OPERATION & SUPPORT Travel - local & regional travel of senior & LS 200,000 5,000 field staff Staff benefits Salary of 5 Field Officers month 2 50,000 100,000 2,500 Salary of 5 Driver month 2 25,000 50,000 1,250 D.A. for 5 Field Officers @ Rs 150/- per day month 2 22,500 45,000 1,125 D.A. for 5 Driver @ Rs 150/- per day month 2 22,500 45,000 1,125 Honorarium for 30 Volunteers @ Rs 100/- per month 2 90,000 180,000 4,500 day Boarding & Lodging for 10 Field Staff for month 2 150,000 300,000 7,500 crisis phase Insurance for 10 staff for crisis phase LS 10,000 250 sub total : 930,000 23,250

Office Office utilities for crisis phase month 2 75,000 150,000 3,750 Godown rent for crisis phase month 2 50,000 100,000 2,500 Office Stationery LS 30,000 750 Communication Usage of 5 mobile phones 2 25,000 50,000 1,250 Usage of Fax & Email etc. for crisis phase month 2 25,000 50,000 1,250 Doc, Reporting, Promotion & Visibility LS 30,000 750 sub total : 410,000 10,250

TOTAL PERSONNEL, ADMIN, OPERATIONS & SUPPORT 1,340,000 33,500

TOTAL FOR CRISIS PHASE: 14,680,000 367,000

Audit of Funds & Auditors Field Visits LS 50,000 1,250

TOTAL ESTIMATED EXPENDITURE 14,730,000 368,250 Less: Income 48,392 BALANCE 319,858

EXCHANGE RATE: local currency to 1 USD 40.00

India – Floods 15 ASIN71 Appeal XII. UELCI BUDGET

Description Type of No of Unit Cost Budget Budget Unit Units INR INR US$ DIRECT ASSISTANCE Crisis Phase Note: Average family size= 5 members) Food Relief Assistance (6,700 packages. 1 package per family. ) Rice - 25 kg per family Ton 168 15,000 2,512,500 62,813 Dhal - 2 kg per famly Ton 13 32,000 428,800 10,720 Oil - 2 kg per family Ton 13 60,000 804,000 20,100 Salt - 2 kg per family Ton 13 6,000 80,400 2,010 Mirchi Powder 1 kg per Family Ton 7 60,000 402,000 10,050 (1 Ton = 1,000 Kgs) Non Food Relief Assistance - 6700 packages. 1 package per family) Men's cloths (Dhoti) Numbers 6,700 71 475,700 11,893 Women's clothes (Saree) Numbers 6,700 152 1,018,400 25,460 Sleeping materials (Blanket) Numbers 6,700 116 777,200 19,430 Repair of Damaged Community buildings in 25 Villages : Schools No.s 10 100,000 1,000,000 25,000 Houses (thatched huts) No.s 737 5,000 3,685,000 92,125

Direct Programme Related Costs Salaries & benefits for implementing church members' staff Staff Salaries- 10 people Months 3 60,000 180,000 4,500 Volunteers honorarium - 25 volunteers (5 per district) Months 3 50,000 150,000 3,750 Food for volunteers Days 90 2,500 225,000 5,625 Field staff/volunteers local travel Areas 5 20,000 100,000 2,500 3 months field accommodation for the staff or Areas 5 10,000 50,000 1,250 volunteers Description Type of No of Unit Cost Budget Budget Unit Units INR INR US$ Family relief distribution cards No.s 7,000 5 35,000 875 Relief goods packing material No.s 7,000 20 140,000 3,500 Sub Total 12,064,000 301,600

TOTAL DIRECT ASSISTANCE 12,064,000 301,600

TRANSPORT, WAREHOUSING & HANDLING Transport Hire/ Rental of Vehicles & warehousing charges Areas 5 30000 150,000 3,750 TOTAL TRANSPORT, WAREHOUSING & HANDLING 150,000 3,750

INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT UELCI field staff salaries Salaries - Proj Co-ordi/Supervisors - 5 (1 per district) Month 4 50,000 200,000 5,000 Assistant Project Coordinators - 5 Month 4 25,000 100,000 2,500 Office Operations UELCI Secretariat & field office Utilities Month 4 20,000 80,000 2,000 (Elec.,Water,Furniture hire, Etc.,) Project monitoring trips (fuel, accomm, food & 2/month 4 10,000 40,000 1,000 incidentals for 2 people/trip) Office stationery supplies,Xerox, Compiling Reports Month 4 10,000 40,000 1,000 and printing Internal Monitoring & Evaluation Lumpsum 100,000 2,500 Telecommunications Telephone and fax Month 4 15,000 60,000 1,500 India – Floods 16 ASIN71 Appeal

Description Type of No of Unit Cost Budget Budget Unit Units INR INR US$ Other ACT/UELCI visibility Lumpsum 60,000 1,500 Travel- for church leaders and Executive Secretary Lumpsum 80,000 2,000 monitoring/oversight TOTAL PERSONNEL, ADMIN & SUPPORT 760,000 19,000

External Audit of ACT Funds Lumpsum 40,000 1,000

ESTIMATED TOTAL EXPENDITURE 13,014,000 325,350 EXCHANGE RATE: local currency to 1 USD

Budget 1 USD = INR (Rupees) 40.00

India – Floods 17 ASIN71 Appeal