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A G E N D a RENO-TAHOE AIRPORT AUTHORITY MEETING of the BOARD of TRUSTEES April 10, 2014 9:00 A.M

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A G E N D a RENO-TAHOE AIRPORT AUTHORITY MEETING of the BOARD of TRUSTEES April 10, 2014 9:00 A.M BOARD OF TRUSTEES PRESIDENT/CEO Adam Mayberry, Chair Marily M. Mora, A.A.E. Nat Carasali, Vice-Chair EXECUTIVE VICE-PRESIDENT/COO Rick Murdock, Secretary Dean E. Schultz, A.A.E. Dr. Kosta Arger, Treasurer GENERAL COUNSEL Bill Eck Ann Morgan, Fennemore Craig Jones Vargas Jerry Hall CLERK OF THE BOARD Steve Katzmann Cindy Riddell (Interim) Bob Larkin Andy Wirth A G E N D A RENO-TAHOE AIRPORT AUTHORITY MEETING OF THE BOARD OF TRUSTEES April 10, 2014 9:00 a.m. Board Room, Administrative Offices Second Floor, Main Terminal Building Reno-Tahoe International Airport Reno, Nevada Items V, VI, VIII, IX, and XII are action items for the Board to consider. The Board may discuss a matter when it is brought up, but no action may be taken on it unless it has been specifically included on an agenda as an action item. Public comment at the Board meeting will be allowed on agenda items as well as non-agenda items. Persons are invited to submit comments in writing on agenda items and/or attend and make comment on that item at the Board meeting. Requests to speak on a particular item should be submitted to the Clerk of the Board before the item is called by the Chairman. I. PLEDGE OF ALLEGIANCE II. ROLL CALL III. PRESENTATIONS AND AWARDS A. Employee, Tenant and Special Recognition B. Quarterly Employee First Class Award C. Introduction of New, Promoted and Retired Employees D. Tenant Communication IV. PUBLIC COMMENT if any – Limited to three minutes per person V. APPROVAL OF MINUTES – March 13, 2014 Board Meeting Minutes and March 28, 2014 Special Board Meeting Minutes VI. APPROVAL OF AGENDA VII. COMMITTEE AND LIAISON REPORTS A. Finance and Business Development Committee B. Planning and Construction Committee C. Airport Noise Advisory Panel (ANAP) D. Community Outreach Committee (COC) E. Stead Liaison Board Agenda April 10, 2014 Board Meeting Page 2 F. RSCVA Board G. Reno-Tahoe Air Service Task Force H. The Chamber Reno Sparks Northern Nevada I. Reno-Tahoe International Airport Users Committee VIII. CONSENT ITEMS FOR BOARD ACTION A. #14(04)-16 Authorization for the President/CEO to award a construction contract for Phase 21 of the Sound Insulation Program – Group 21.5 for 64 residential homes located in Reno, Sparks and Washoe County neighborhoods north and south of the Reno-Tahoe International Airport, with G&G Specialty Contractors, Inc. in the amount of $948,618 IX. ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION A. #14(04)-17 Discussion and confirmation of Chairman’s appointment of Trustee Kosta Arger to serve a two-year term on Reno-Sparks Convention and Visitors Authority Board effective July 1, 2014 B. #14(04)-18 Designation of Independent Auditor and authorization for the President/CEO to execute a five-year Professional Services Agreement for auditing services with Crowe Horwath LLP in the amount of $266,990 C. #14(04)-19 Approval to Amend the Reno-Tahoe Airport Authority Investment Policy to allow investment of Airport Authority funds in the Washoe County Pooled Investment Fund, and authorize the President/CEO to execute an Interlocal Agreement to provide this investment option X. ITEMS FOR BOARD INFORMATION AND DISCUSSION A. Presentation a. Airport Authority Triennial Disaster Drill Exercise on May 29, 2014 B. Board Meeting Schedule 1. May 12, 2014 4:30 p.m. Reno-Tahoe International Airport Users Committee Meeting 2. May 13, 2014 9:00 a.m. Finance & Business Development Committee Meeting 3. May 13, 2014 10:00 a.m. Planning & Construction Committee Meeting 4. May 15, 2014 9:00 a.m. Board of Trustees Meeting 5. June 10, 2014 9:00 a.m. Finance & Business Development Committee Meeting 6. June 10, 2014 10:00 a.m. Planning & Construction Committee Meeting 7. June 12, 2014 9:00 a.m. Board of Trustees Meeting 8. June 16, 2014 3:30 p.m. Airport Noise Advisory Panel Meeting C. President/CEO’s Report D. General Board comments, questions, and items for future Board meetings XI. PUBLIC COMMENT, if any – Limited to three minutes per person Board Agenda April 10, 2014 Board Meeting Page 3 XII. ADJOURNMENT Items will not necessarily be considered in the sequence listed. This meeting may be continued if all of the items are not covered in the time allowed. If the meeting is to be continued, the time and place will be announced at the end of the portion of the meeting to be continued. SUPPORTING MATERIAL: The designated contact to obtain supporting material is the Clerk of the Board, P.O. Box 12490, Reno, NV, 89510 or 775-328-6410. Supporting material is also available at the Reno-Tahoe Airport (Administrative Offices) and at the scheduled meeting. Members of the public who are disabled and require special accommodations or assistance at the meeting are requested to notify the Clerk of the Board in writing at P.O. Box 12490, Reno, Nevada 89510 or by calling (775) 328-6410 prior to the meeting date. THIS AGENDA HAS BEEN POSTED AT THE FOLLOWING LOCATIONS: 1. Airport Authority Administrative Offices – 2001 E. Plumb Lane, Reno 3. Reno City Hall – One East First Street, Reno 2. Washoe County Administrative Offices – 1001 E. 9th Street, Reno 4. Sparks City Hall – 431 Prater Way, Sparks ***These draft minutes have not yet been approved and are subject to revision at the next regularly scheduled meeting.*** RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES March 13, 2014 9:00 a.m. MEMBERS PRESENT ALSO PRESENT Adam Mayberry, Chair Marily M. Mora, A.A.E. Nat Carasali, Vice Chair President/CEO Rick Murdock, Secretary Dean Schultz, A.A.E Dr. Kosta Arger, Treasurer Executive Vice-President/COO Bill Eck Ann Morgan Jerry Hall General Counsel Steve Katzmann Cindy Riddell Bob Larkin Clerk of the Board Andy Wirth MEMBERS ABSENT/EXCUSED Dr. Kosta Arger Andy Wirth The Board of Trustees met in the Board Room, Airport Authority Administrative Offices, Reno- Tahoe International Airport, Reno, Nevada. Chair Adam Mayberry called the meeting to order. The Pledge of Allegiance was recited. Roll was called. III. PRESENTATIONS AND AWARDS A. Employee, Tenant and Special Recognition None. B. Introduction of New, Promoted and Retired Employees Dean Schultz, Executive Vice President/COO, introduced and welcomed Megan McIntyre as a new Facilities Supervisor, Jason McDaniel as a new Airfield Maintenance Worker I, Mario Garcia as a new Airfield Maintenance Worker I, and Collin Cavanagh as a new Firefighter. Mr. Schultz also announced the promotion of Brian Comis from Driver/Operator to Fire Captain. C. Tenant Communications None. IV. PUBLIC COMMENT None. V. APPROVAL OF MINUTES On motion by Trustee Larkin, seconded by Trustee Katzmann, which motion duly carried by unanimous vote, the Board approved the minutes from the Board meeting of February 13, 2014. Meeting of the Board of Trustees March 13, 2014 Brief of Minutes Page 2 of 5 VI. APPROVAL OF AGENDA Per the recommendation of the Finance and Business Development Committee, Chair Mayberry tabled Item IX. B. regarding the release of eight aircraft storage T-hangars (Phase II) until June 2014. Chair Mayberry moved up on the Agenda Item X.a., the presentation by Chris Baum, President/CEO of the Reno-Sparks Convention Visitors Association, for the Regional Marketing Committee to be given prior to the Committee/Liaison Reports. On motion by Trustee Hall, seconded by Trustee Larkin, which motion duly carried by unanimous vote, the Board approved the March 13, 2014 Board of Trustees’ meeting agenda with the above changes. X. A. Presentation a. Regional Marketing Committee Presentation Chair Adam Mayberry introduced Chris Baum, President/CEO of the Reno-Sparks Convention Visitors Authority, who gave a presentation as Chair of the Regional Marketing Committee (RMC) providing information on the background of the Committee, where they are now, and where they need to go in the future in order to better support air service development. After giving a report on the history of the RMC and the current Committee members, Mr. Baum shared their recent marketing program with the Board and gave an overview of the 2013-14 RMC budget. Mr. Baum also discussed the challenges the Committee is facing in 2014, Mr. Baum talked about the proposed revisions to RMC, which includes changing the name from “Regional Marketing Committee” to “Regional Air Service Fund”. VII. COMMITTEE/LIAISON REPORTS Committee/Liaison reports were given by: Finance/Business Development Committee–Trustee Steve Katzmann Planning/Construction Committee – Trustee Jerry Hall Airport Noise Advisory Panel – Trustee Bob Larkin Community Outreach Committee – Trustee Nat Carasali Stead Liaison – Trustee Steve Katzmann RSCVA Board – Trustee Jerry Hall Reno-Tahoe Air Service Task Force – Trustee Rick Murdock The Chamber Reno Sparks Northern NV – Tina Iftiger, V.P. Airport Economic Development RTIA User Committee – Trustee Bill Eck Compensation Committee – Trustee Adam Mayberry VIII. CONSENT ITEMS FOR BOARD ACTION A. #14(03)-10 APPOINTMENT OF NEW MEMBER TO THE COMMUNITY OUTREACH COMMITTEE – RICK LA MAY On motion by Trustee Katzmann, seconded by Trustee Hall, which motion duly carried by unanimous vote, the Board approved Agenda Item #14(03)-10 as follows: Meeting of the Board of Trustees March 13, 2014 Brief of Minutes Page 3 of 5 Approved the appointment of Rick LaMay for service on the Reno-Tahoe Airport Authority Community Outreach Committee. B. #14(03)-11 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD BID 13/14-08 FOR ONE CATERPILLAR 966M LOADER WITH ONE PLOW AND TWO BUCKETS FOR THE RENO-TAHOE INTERNATIONAL AIRPORT, TO CASHMAN EQUIPMENT COMPANY, IN THE AMOUNT OF $432,579 On motion by Trustee Katzmann, seconded by Trustee Hall, which motion duly carried by unanimous vote, the Board approved Agenda Item #14(03)-11 as follows: Approved the award of one Caterpillar Model 966M four-wheel drive loader with a 27-foot cupping plow, 4.5-cubic yard four-in-one bucket and 8-cubic yard general purpose bucket for Reno-Tahoe International Airport in the amount of $432,579 and authorized the President/CEO or her designee to sign.
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