Memo
To: City Departments
From: Rich Johs
Date: 6/3/2009
Re: Package Shipping and City mail courier
The City’s mail courier will now be available to take packages to Mail Boxes and Parcel Depot (MB&PD) for shipping. MB&PD can ship through US Postal Service, UPS, and FedEx. The only limitation is that the size of the package must be able to fit in the Courier’s vehicle, presently a Ford Crown Victoria.
The sender will need to fill out the attached document and provide a few items to facilitate the shipping: • provide a completed small purchase order • package sealed and labeled • provide senders name and contact phone – for questions that arise at MB&PD and to return documents after shipping • indicate desired shipping company and options
The courier will complete the PO at MB&PD and then return the PO, receipt, and any tracking information to the sender. It will then be the sending Departments responsibility to process the PO the same as any other PO.
This document will be available on CityNET for your future reference City of Burlington, IA Shipping Request
Please complete this form to prepare a package for the mail courier to deliver to Mail Boxes & Parcel Depot for shipping
1. Sender must provide a City of Burlington Small Purchase Order. Fill in: a. Date b. Vendor (Mail Boxes and Parcel Depot) c. Quantity, Unit, Description (i.e. qty: 2 unit: box description: UPS shipping) d. Dept Account Number to charge against (Expenditure code should be 593 for postage & shipping) e. Sign the “requested by” and “department approval” lines
2. Seal and Label the package properly
3. Senders Name: Dept: Cell Phone:
4. Shipping method and options: USPS UPS FedEx 1st Class Ground Home Delivery (2 nd Business day) Priority 2nd Day Express saver Express Next Day 2 day Priority Overnight
Options Options Options Insurance value $ Insurance value $ Insurance value $ Delivery Confirmation Delivery Confirmation Delivery Confirmation Registered Mail Adult signature Adult signature required required Certified Mail
Other: Other: Other:
Authorize the use of the lowest cost carrier with the options indicated above.
5. Special Instructions:
Revised 3 June 2009