Vote By Mail Envelope REDESIGN

Robin Conte Clay County Assistant Supervisor of Elections Objectives

 Review Issues shared  Review Redesigns suggestions/approaches shared  Discuss the efficacy of Redesigns  Question & Answer  Optional- Post Conference Group

Shared Issues

 No Signature

 Misrouted (Boomerang/Looping) back to voter

 How to include all pertinent information

 Late Delivery Voter Responsible- Waits until the last minute USPS Responsible - A handful of ballots returned several weeks after the election; delivered by the USPS on the same day with varied post-election metered date

Redesign Suggestions/Approach

 Gathered examples from other offices inside & outside FL  Reach out to the Center for Civic Design & USPS for input  Use SOE address in TO & FROM areas on front return  Use vertical voter address formatting on return envelope  Use vertical voter information only, omitting voter address  Incorporate a back FLAP to cover voter information  Utilize blank space for adding special reminders  Add check box to voter certificate for renewal of vote by mail requests  Use additional insert for pertinent information  Ensure barcode formatting per USPS guidelines  Add instructions to secrecy sleeve  Strategic placement of graphics on envelopes

So what do these suggestions look like… Signature Reminder Samples Taylor County Okaloosa County Escambia County ando County Okaloosa County Taylor County USPS Prevent Looping (Boomerang) Samples Pinellas County- Return Back

Vertical Voter Information/Barcode Single line for Return Address No IMB for Return Address

Orange County- Return Back

Vertical Voter Information/Barcode No Voter Return Address Levy County- Return F r o Back n t Pasco County- Return Front Brevard County- Return Front Brevard County- Return Back Miscellaneous Design Suggestions Hernando County Escambia- Outgoing & Secrecy Sleeve

Before

After Brevard County- Return Back Unused Pasco County- Outgoing Front Pinellas County- Outgoing Front Pasco County- Outgoing Back

Open window to confirm internal contents (Ballot Style) Pasco County- Return Back Clay County- Return Back Brevard County- Outgoing Back

Open window to confirm internal contents (Ballot Style) Taylor County Brevard County- Insert Redesign Efficacy Escambia County Way to Go Escambia!!

County Efficacy Comments

NO SIGNATURE

PROS Okaloosa County: Using two colors particularly with red as a standout color on both sides of the eelope sees to ath the oter’s attention- did see improvement but it did not eliminate the problem altogether.

Taylor County: One of the best decisions we made was to use the front notation and large red arrow on the back of the envelope indicating where the voter needs to sign.

CONS Orange County: Despite Red o for the oter’s sigature, still have a large number of voters who do not sign the return certificate/envelope.

County Efficacy Comments

MISROUTED (Boomerang/Looping)

PROS Levy County: Placing the Intelligent Mail Barcode on Front & Back stopped ALL MBs from looping back to voter (although may not be proper by USPS protocol).

CONS Pasco County: Flap (as Brevard uses) caused huge issues, will never use again.

County Comments

OTHER

PROS Hernando County: Adding red marking in the top left corner worked wonderfully in making it easier to sort our returned VBM mail envelopes. Pasco County: Horizontal layout for inner envelopes works better for staff and voters.

CONS Pasco County: Peel & Seal inner envelopes do’t seal if the get et. ? Post Conference Group ? Further discussions with the USPS