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Successful Preparation for the Presidency of the Council of the EU: Experience of Lithuania

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Successful Preparation for the Presidency of the Council of the EU: Experience of Lithuania Successful preparation for the Presidency of the Council of the EU: experience of Lithuania 15 October 2015 Laura Čeponytė Third Secretary of the Permanent Representation of Lithuania to the EU [email protected] Content • Preconditions for successful preparation • Institutional structure • Presidency programme • Human resources • Presidency budget • Meetings • Communication • Lessons learnt Context • First Lithuanian Presidency • Brussels-based Presidency • Not a business as usual Presidency: end of political cycle before EP elections in 2014 • Unexpected issues Preconditions for successful Presidency Preconditions for successful Presidency (I) Early start of preparation and expected results set 2006- Passive 2010- Active Post- 2013 Presidency 2014 2010 preparation 2013 preparation Presidency Preconditions for successful Presidency (II) Political support and active involvement of the Government and the Parliament • 2010, 2011: Seimas Resolutions on the Lithuanian Presidency of the Council • 2011: Accord of the political parties on the Lithuanian Presidency of the Council • 2012: Parliamentary elections and new Government [6 months before Presidency] Institutional structure Institutional structure (I) Parliament Government President Governmental Commission on EU Affairs (2009) Ministry of Foreign Permanent Affairs – central Representation to the coordinator EU Network of coordinators (2011) Line ministries and other public institutions Institutional structure (II): MFA All areas of preparation Coordination of [except for Presidency Presidency programme programme] Department of the Presidency of the Council of the EU European Affairs Department European Bilateral Planning and EU Baltic Sea Logistics Communication Affairs CSDP and Coordination Enlargement Institutional States Division Division Coordination Division Division Division Affairs Division Division Division Presidency programme Drafting of Trio 18-months programme Summer • First request to line ministries for inputs on possible agenda 2011 • First draft List of files (368) approved by the Government [updated during December 2012 and I half of 2013] 2011 • Updated List of files (518) approved by the Government July 2012 • List of files was sent to GSC as Lithuanian input into Trio programme July 2012 • First draft of Trio programme presented to Trio members for consultations. October Three rounds of consultations among Trio, incoming Trio also consulted 2012 • GAC approved Trio programme 11/12/2012 National six-months programme • Start of work on the basis of List of files and Trio programme. Two parts: January 2013 strategic and operational. Recommendations to the line ministries • Presentation of priorities by Council configurations at the Governmental End of February Commission on EU Affairs (GCEU) • Drafting March • 1st draft submitted to line ministries and PermRep for comments Mid May • 2nd draft submitted to line ministries and PermRep Mid June • Programme approved by GCEU, the Government, Seimas European Affairs June 26 Committee • Programme presented at EP plenary by the President, placed on web 3 July * In June: Parliament set negotiating mandates in advance for each file (dossiers). Co-operation with other institutions • General Secretariat of the Council • European Commission • European External Action Service • Office of the Presidency of the European Council • European Parliament • Committee of the Regions, European Economic and Social Committee • Think-tanks Focus on the European Parliament • Good functional relations with the EP is precondition for successful Presidency • The atmosphere and reputation of the Presidency in the EP is key to general impression of the Presidency in the public and the press. • The role of EP as a co-legislator is more and more important: EP uses to the maximum its powers as co-legislator (Lisbon Treaty) The key role of trilogues 81 debates in the European Parliament, with participation of Lithuanian ministers/vice-ministers. • Some principles for successful work with the EP: Political nature of the EP is different from the Council Establish contacts [with key persons] as early as possible and know the procedures Designate one person for relations with EP. Calendar (planning) is crucial Resources Presidency team (I) 2012 • Presidency team completed 1500 persons • Expansion of the PermRep 2011 (from 88 to 190) 230 • Identification of the need for additional staff 270 Chairpersons 2010 • The Government approved the 1000 Deputy chairpersons structure of the PermRep for Experts 2010-2014 Presidency team (II) Reinforcement of: Seconded experts • PermRep of LT to the Council of • From European Commission – 6 Europe; • From GSC – 1 • Embassy of LT to the Republic of • From the EP – 1 Austria; • From UK – 8 • Embassy of LT to Ireland; • From LV, NO, FR, DE, RO, SK, SE – 1 • Embassy of LT to the Kingdom of the from each Netherlands and to the Organization • From IT - 2 for the Prohibition of Chemical Weapons; • Permanent Mission of LT to the UN; Others • Permanent Mission of LT to the UN Office and other international • 80 liaison officers organizations in Geneva; • 60 volunteers • PermRep of LT to the UNESCO Presidency team (III) Improvement of professional qualification • Presidency-related trainings as part of broad training programme for representatives of Lithuania in the EU • Target groups: • TG1 – high-ranking officials, politicians • TG2 – civil servants representing the interests of LT from the Capital • TG3 – civil servants representing the interests of LT from the PermRep • Training programme: EU decision making, EU institutional structure, public speaking, negotiation skills, inter-cultural communication, impact assessment, co-operation with the EP, stress management, etc. • More than 1500 persons participated in trainings both in Vilnius and Brussels. • More than 230 internships organized in the PermRep and the EU institutions. • Trainings financed by EU structural assistance. Presidency budget (I) Planned budget: 62,1 mln. EUR for 2012-2014 2013 • Revised inter-institutional Presidency budget as per year plan of activities for 2014 • Revised inter-institutional plan 2012 of activities for 2013-2014 • Seimas Resolution of the Lithuanian Presidency • Inter-institutional plan of activities for 2012-2014 approved by the 2011 Government • Preparation of the inter- institutional plan of activities for 2010 2012-2014 • Taking over the experience of previous presidencies; • Budget and logistics studies Presidency budget (II) Planned budget: 62,1 mln. EUR for 2012-2014 • Formed as an inter-institutional plan of activities • Implemented by more than 30 governmental institutions • The largest part of the budget (60 %) was administered by the MFA • The Plan covered all new Presidency-related activities of all governmental institutions and finance needed to execute them • The amount for each activity was calculated on the basis of agreed principles INTER-INSTITUTIONAL PLAN OF ACTIVITIES OF THE LITHUANIAN PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION (Presidency budget), 2012-2014 (62,1 mln. EUR) 1. Presiding/ 2. Organization of the 3. Presentation of the representing the Lithuanian Presidency of 4. Preparatory and horizontal Presidency meetings in activities Council of the EU Lithuania the Council of the EU Content – 32,4 mln. Logistics – 20,4 mln. Communication – 5 mln. Other activities – 4,3 mln. 1.1. Preparation of the Presidency 2.1. Preparatory and horizontal tasks for organization of meetings in 3.1. Presentation of preparations for programmes; 4.1.Training Lithuania Lithuanian Presidency of the Council of Presiding and representing the Council of the EU, the Council of the EU, Lithuania the EU in relations with other EU and the Lithuanian Presidency of the Training – EU structural institutions Council of the EU assistance EU structural Accreditation systems, badges, assistance IT and communication technologies Security Media office in Brussels Participation in the meetings of Premises Logo, Presidency souvenirs and gifts Council preparatory bodies, overtime Liaison officers pay Presidency website, translation, 4.2., 4.3. Ensuring the functioning Adaptation of Vilnius international decoration of Justus Lipsius building Additional staff in the PermRep (VIP lounge) of Presidency organization system Activities of the PermRep Presentation of the Presidency, Conferences in Brussels publications, cultural events, presentation of the Presidency in diplomatic representations of Expert consultations (EU structural Lithuania assistance) Other activities (cooperation with Additional staff in Lithuania (EU the European Parliament, Committee structural assistance). of the Regions, European Economic 2.2. Organization of high level and and Social Committee 1.2. Representing the presiding country in expert level meetings in Lithuania international organizations and in relations EU structural with the third countries assistance 4.4. Participation of the President, the Parliament and Prime Minister of the High level meetings Republic of Lithuania in the Presidency Participation in the meetings of Expert level meetings activities international organizations (plus EU structural assistance) Coordination meetings of the EU (environmental issues) Visits, additional staff, training, Additional staff in diplomatic meetings in Lithuania representations of Lithuania Presidency budget (II) Actual budget: ~50 mln. EUR Decentralized part of the budget Centralized part of the budget (administered by all institutions): (administered by
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