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Parliamentary Relationship Agreement

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Parliamentary Relationship Agreement Restoration and Renewal Programme Parliamentary Relationship Agreement v2 / November 2020 / DATED 27 NOVEMBER 2020 THE CORPORATE OFFICER OF THE HOUSE OF LORDS (1) THE CORPORATE OFFICER OF THE HOUSE OF COMMONS (2) AND THE PARLIAMENTARY WORKS SPONSOR BODY (3) ________________________________________________________ PARLIAMENTARY RELATIONSHIP AGREEMENT ________________________________________________________ 1 PPMS CLASSIFICATION: UNRESTRICTED CONTENTS Part 1 – Purpose of the Agreement and Roles of the Parties ................................................ 8 1. Purpose of this Agreement ......................................................................................... 8 2. Entire Agreement ....................................................................................................... 8 3. The Programme ......................................................................................................... 8 4. Co-operation .............................................................................................................. 8 5. General Behaviours .................................................................................................... 9 6. Delivery Authority ....................................................................................................... 9 7. Representatives ....................................................................................................... 10 8. Parliamentary Relationship Group ............................................................................ 10 9. Management of Dependencies ................................................................................. 11 10. Risk Management .................................................................................................... 11 11. Engagement with Members, Staff and the Public ..................................................... 11 12. External Stakeholders .............................................................................................. 11 13. Office Space ............................................................................................................. 12 14. Costs and Recharge ................................................................................................. 12 15. Agreed Standards .................................................................................................... 12 Part 2 – Accountability, Transparency and Ethics ............................................................... 14 16. Programme Information and Reporting ..................................................................... 14 17. Accountability to Parliament ..................................................................................... 14 18. Assurance ................................................................................................................ 14 20. Parliamentary Behaviour Code ................................................................................. 15 20. Modern Slavery etc................................................................................................... 15 21. Living Wage ............................................................................................................. 15 22. Diversity and Inclusion .............................................................................................. 15 Part 3 – The Works ............................................................................................................. 16 23. The Scope of the Parliamentary Building Works ....................................................... 16 24. Master Planning ....................................................................................................... 17 25. Planning, Highways and Other Consents ................................................................. 17 26. Environmental Impact ............................................................................................... 18 27. Archaeology ............................................................................................................. 18 28. Physical Assets ........................................................................................................ 18 29. Collections of the Libraries ....................................................................................... 20 30. Goods ...................................................................................................................... 19 31. Heritage Items and Commons Library Collections ................................................... 20 32. Transfer of Data, IPR and Licences .......................................................................... 20 33. Transfer of Contracts ................................................................................................ 21 34. Handover of Work in Progress .................................................................................. 21 2 PPMS CLASSIFICATION: UNRESTRICTED 35. Possessions and Handover ...................................................................................... 22 36. Completion and Return ............................................................................................. 24 37. Health and Safety ..................................................................................................... 25 38. Programme Logistics including Coordination ............................................................ 25 39. Security .................................................................................................................... 26 40. Cybersecurity and Information Standards ................................................................. 26 41. Mitigation and Management of Fire Risk ................................................................... 26 42. Compliance with Access Requirements .................................................................... 27 43. Emergency Planning ................................................................................................ 27 Part 4 – Outline Business Case and Funding ...................................................................... 27 44. Outline Business Case ............................................................................................. 27 45. Changes which have ‘Significant Effect’ ................................................................... 28 46. Managing Public Money ........................................................................................... 28 47. Phase One Expenditure Limit ................................................................................... 28 48. Acquisition of Property .............................................................................................. 28 49. Insurance ................................................................................................................. 29 Part 5 – Working Together .................................................................................................. 30 50. Personnel on Site ..................................................................................................... 30 51. Provision of Facilities and Services .......................................................................... 30 52. Record Keeping and Ownership of Records ............................................................. 30 53. Data Sharing and Information Management ............................................................. 30 54. Parliamentary Privilege ............................................................................................. 31 55. Coordination of Communications and Public Engagement ....................................... 31 56. Identity, Branding and Marketing .............................................................................. 32 Part 6 – Remedies and Enforcement .................................................................................. 33 57. No Remedies............................................................................................................ 33 58. Compensation for Losses Caused by Third Parties .................................................. 33 59. Proceedings ............................................................................................................. 33 60. Commencement and Term ....................................................................................... 33 61. Severability ............................................................................................................... 33 62. Governing Law ......................................................................................................... 33 63. Waiver ...................................................................................................................... 33 64. Rights of Third Parties .............................................................................................. 34 65. Notices ..................................................................................................................... 34 Part 7 – Mechanics of this Agreement ................................................................................. 35 66. Schedules, Appendices and Annexes ...................................................................... 35 67. Review of this Agreement ......................................................................................... 35 68. Interpretation ...........................................................................................................
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