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Restoration and Renewal Programme Programme Delivery Agreement

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Restoration and Renewal Programme Programme Delivery Agreement Restoration and Renewal Programme Programme Delivery Agreement v2 / December 2020 Restricted: Legally Privileged DATED 7TH DECEMBER 2020 (1) THE PARLIAMENTARY WORKS SPONSOR BODY AND (2) RESTORATION AND RENEWAL DELIVERY AUTHORITY LTD ________________________________________________________ PROGRAMME DELIVERY AGREEMENT ________________________________________________________ PPMS CLASSIFICATION: RESTRICTED (Management) Restricted: Legally Privileged CONTENTS PART 1 PRELIMINARY ........................................................................................................ 2 1 DEFINITIONS AND INTERPRETATION ................................................................................. 2 2 PRECEDENCE OF DOCUMENTATION ............................................................................... 16 3 COMMENCEMENT AND TERM ......................................................................................... 17 4 REVIEW OF THIS AGREEMENT ....................................................................................... 17 5 AMENDMENT TO THIS AGREEMENT ................................................................................ 17 PART 2 ROLES, DUTIES AND BEHAVIOURS .................................................................. 18 6 THE HOUSE COMMISSIONS ............................................................................................ 18 7 ESTIMATES COMMISSION .............................................................................................. 18 8 SPONSOR BODY ........................................................................................................... 18 9 DELIVERY AUTHORITY .................................................................................................. 19 10 SPONSOR BODY’S ASSURANCE REPRESENTATIVE ........................................................ 20 11 OTHER PARTIES ........................................................................................................... 21 12 REPRESENTATIVES ....................................................................................................... 21 13 CO-OPERATION ............................................................................................................. 21 14 GENERAL BEHAVIOURS ................................................................................................ 22 15 PARLIAMENTARY BEHAVIOUR CODE ............................................................................. 22 PART 3 PROGRAMME VISION, STRATEGIC OBJECTIVES AND STRATEGIC THEMES 23 16 PROGRAMME VISION ..................................................................................................... 23 17 STRATEGIC OBJECTIVES OF THE SPONSOR BODY ......................................................... 23 18 STRATEGIC THEMES ..................................................................................................... 23 PART 4 SPONSOR BODY’S REQUIREMENTS AND SCOPE ........................................... 25 19 SPONSOR BODY’S REQUIREMENTS ............................................................................... 25 20 THE SCOPE OF THE PARLIAMENTARY BUILDING WORKS ................................................ 25 PART 5 GOVERNANCE ..................................................................................................... 27 21 GOVERNANCE ............................................................................................................... 27 22 PROGRAMME DELIVERY AGREEMENT GROUP (PDAG) .................................................. 27 23 DELIVERY AUTHORITY’S CORPORATE GOVERNANCE ..................................................... 28 24 FINANCIAL REPORTING ................................................................................................. 29 25 ANNUAL REPORT (INCLUDING STATUTORY ACCOUNTS) ................................................. 29 26 RECORD KEEPING AND FINANCIAL RECORDS ................................................................ 29 27 MANAGEMENT OF RISK AND INSURANCE ....................................................................... 30 28 ACCOUNTS AND AUDIT ................................................................................................. 31 29 ETHICAL STANDARDS ................................................................................................... 32 30 FRAUD, THEFT AND BRIBERY ........................................................................................ 32 PART 6 FUNDING ............................................................................................................... 33 31 PROGRAMME FUNDING ................................................................................................. 33 PPMS CLASSIFICATION: RESTRICTED (Management) Restricted: Legally Privileged 32 FUNDING OF THE DELIVERY AUTHORITY ........................................................................ 33 33 OTHER FUNDING SOURCES AND UNCONVENTIONAL FINANCING ..................................... 33 34 PERMITTED FUNDING PURPOSES .................................................................................. 33 PART 7 FINANCIAL CONTROLS ....................................................................................... 35 35 PHASE ONE ESTIMATES ................................................................................................ 35 36 TRANSITION YEAR ESTIMATE ........................................................................................ 35 37 PHASE TWO ESTIMATES ............................................................................................... 35 38 TRANSFER OF FUNDS ................................................................................................... 35 39 CAPITAL VERSUS RESOURCE EXPENDITURE .................................................................. 36 40 EXPENDITURE ............................................................................................................... 36 41 USE OF INCOME AND SAVINGS ...................................................................................... 36 42 NOVEL OR CONTENTIOUS EXPENDITURE OR TRANSACTIONS .......................................... 36 43 INTERESTS IN BODIES CORPORATE AND JOINT VENTURES ............................................. 36 44 MANAGEMENT OF RESOURCES (STAFF, DELIVERY PARTNER AND CONTRACTS) ............. 36 45 MANAGEMENT OF INCOME, FEES AND CHARGES MADE .................................................. 37 46 MANAGEMENT OF CASH ................................................................................................ 37 47 BANKING, BORROWING AND OVERDRAFTS .................................................................... 37 48 LENDING AND CONTINGENT LIABILITIES ........................................................................ 37 49 DISCOUNT RATE ........................................................................................................... 37 50 LAND PURCHASE AND LEASING .................................................................................... 37 51 LOSSES, WRITE-OFFS, SPECIAL PAYMENTS AND MAKING OF GIFTS ............................... 37 52 GIFTS AND BEQUESTS RECEIVED .................................................................................. 38 53 FINANCIAL ASSISTANCE TO OTHERS ............................................................................. 38 54 DISPOSALS ................................................................................................................... 38 55 BRIBERY AND CORRUPTION .......................................................................................... 38 56 OFFICE SPACE AND WORKSITES ................................................................................... 40 57 PROVISION OF FACILITIES AND SERVICES ...................................................................... 40 58 TRANSFER OF CONTRACTS ........................................................................................... 41 PART 8 INFORMATION MANAGEMENT AND STANDARDS ........................................... 42 59 DATA SHARING AND PROCESSING ................................................................................. 42 60 PARLIAMENTARY PRIVILEGE ......................................................................................... 42 61 COORDINATION OF COMMUNICATIONS AND PUBLIC ENGAGEMENT ................................. 42 62 IDENTITY, BRANDING AND MARKETING .......................................................................... 43 63 CONFIDENTIALITY ......................................................................................................... 43 64 FOIA AND EIR .............................................................................................................. 44 65 RECORD KEEPING AND OWNERSHIP OF RECORDS ......................................................... 44 66 INTELLECTUAL PROPERTY RIGHTS ................................................................................ 44 67 AGREED STANDARDS ................................................................................................... 45 68 CYBERSECURITY AND INFORMATION STANDARDS .......................................................... 46 PPMS CLASSIFICATION: RESTRICTED (Management) Restricted: Legally Privileged PART 9 PRA FLOW DOWN FOR DELIVERY AUTHORITY WORKS ................................ 47 69 SECURITY ..................................................................................................................... 47 70 PERSONNEL ON SITE ...................................................................................................
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