Department of Premier and Cabinet
Annual Report 2002-03
© Crown in the Right of the State of Tasmania 2003
For copies or further information regarding this annual report please contact:
Corporate Services Division Department of Premier and Cabinet GPO Box 123 HOBART TASMANIA 7001 Phone: (03) 6233 3738 Fax: (03) 6233 2769 Email: [email protected] Home page: www.dpac.tas.gov.au
ISSN 1448 9023 (print) ISSN 1448 9031 (online)
Jim Bacon MHA PREMIER
Dear Premier
In accordance with Section 36 of the State Service Act 2000 and Section 27 of the Financial Management and Audit Act 1990, I enclose the annual report for the Department of Premier and Cabinet for the financial year to 30 June 2003.
Yours sincerely
Linda Hornsey Secretary
14 November 2003
DOCUMENT MAP
Input Government Tasmania Budget Information Policies Together (TT) Plans
External Government TT Strategic Plan Plans Activity Report
Budget Paper Annual
No 2 Report
Internal Corporate Plan Business Plan Plans
Strategic Asset IT Strategic Operational Management Plan Plans Plan
Legend This DPAC Other Document documents Documents
Department of Premier and Cabinet Annual Report 2002-03
TABLE OF CONTENTS
PRIMARY CONTACTS ...... 1
SECRETARY'S REPORT ...... 2
LOOKING FORWARD 2003-04 ...... 7
TASMANIA TOGETHER ...... 9
OUR DEPARTMENT...... 14
OUR DIRECTION...... 20
OUR PEOPLE...... 22
OUR PERFORMANCE ...... 24
OUR ACTIVITY ...... 40
OUTPUT GROUP 1: SUPPORT FOR EXECUTIVE DECISION MAKING...... 40
OUTPUT GROUP 2: GOVERNMENT PROCESSES AND SERVICES...... 55
OUTPUT GROUP 3: ELECTRONIC SERVICES FOR GOVERNMENT AGENCIES AND THE COMMUNITY ...... 67
OUTPUT GROUP 4: STATE SERVICE EMPLOYMENT AND MANAGEMENT...... 77
OUTPUT GROUP 5: ABORIGINAL AFFAIRS ...... 79
OUTPUT GROUP 6: MULTICULTURAL TASMANIA ...... 82
OUTPUT GROUP 7: DEVELOPMENT OF LOCAL GOVERNMENT ...... 85
OUTPUT GROUP 8: WOMEN TASMANIA...... 93
OUTPUT GROUP 9: TASMANIA TOGETHER PROGRESS BOARD ...... 101
INTERNAL MANAGEMENT AND SUPPORT SERVICES...... 103
Department of Premier and Cabinet Annual Report 2002-03
APPENDIX 1 – FINANCIAL STATEMENTS...... 105
APPENDIX 2 – HUMAN RESOURCE INFORMATION...... 155
APPENDIX 3 – OFFICE LOCATIONS...... 165
APPENDIX 4 – LEGISLATION ADMINISTERED BY THE DEPARTMENT ...... 169
APPENDIX 5 – PUBLICATIONS ...... 173
APPENDIX 6 – TSUNEICHI FUJII FELLOWSHIP TRUST ...... 179
APPENDIX 7 – CONTRIBUTIONS AND GRANTS ...... 185
APPENDIX 8 – GENERAL DEPARTMENTAL INFORMATION ...... 199
FINANCIAL RESOURCES SUMMARY ...... 200
ASSET MANAGEMENT AND RISK POLICIES ...... 201
SUPPORT FOR LOCAL BUSINESS ...... 203
APPENDIX 9 – ABBREVIATIONS...... 209
APPENDIX 10 – COMPLIANCE INDEX...... 215
Department of Premier and Cabinet Annual Report 2002-03 PRIMARY CONTACTS
DEPARTMENT OF PREMIER AND CABINET (DPAC)
GPO Box 123 Hobart Tasmania 7001
Level 7, Executive Building 15 Murray Street Hobart Tasmania 7000
Phone: 6233 2932 Fax: 6223 8609 Website: www.dpac.tas.gov.au Email: [email protected]
OFFICE OF STATE SERVICE COMMISSIONER (OSSC)
GPO Box 621 Hobart Tasmania 7001
Levels 2 and 9 144 Macquarie Street Hobart Tasmania 7000
Phone: 6233 2525 Fax: 6233 6600 Website: www.ossc.tas.gov.au Email: [email protected]
TASMANIA TOGETHER PROGRESS BOARD (TTPB)
GPO Box 123 Hobart Tasmania 7001
Level 7, 144 Macquarie Street Hobart Tasmania 7000
Phone: 6233 5958 Fax: 6233 5952 Website: www.tasmaniatogether.tas.gov.au Email [email protected]
Department of Premier and Cabinet Annual Report 2002-03 1 SECRETARY'S REPORT
This year saw the re-election of the Bacon Labor Government. It was a challenging time for the Department with both existing programs to be maintained and a new agenda to be implemented. A revitalised whole-of-government social policy focus saw a number of new priorities to be co-ordinated by the Department.
Administrative changes following the election included two new Ministers taking responsibility for parts of the Department’s activities. Jim Cox, MHA, took ministerial responsibility for assisting the Premier on Local Government matters, while Paula Wriedt, MHA, became Minister for Women Tasmania.
The Seniors Bureau, formerly part of the Department of Health and Human Services, also joined our Department with the Premier taking on responsibility for seniors issues.
All divisions and work units of the Department responded professionally and rose to meet the challenges they faced. I would like to record my appreciation to staff and acknowledge some of the key areas of achievement.
TASMANIA TOGETHER
The hard work implementing Tasmania Together throughout agencies has paid off and the 20-year plan has now become a focal point for all policy and planning across Government.
That hard work obviously continues and particular emphasis was placed this year on planning, management and service delivery processes to ensure all agencies are actively contributing towards the goals and benchmarks.
This included identifying priority benchmarks for 2003-05, which were agreed to by Cabinet. The State Budget process was also amended to ensure all agency bids were aligned with Tasmania Together.
The Tasmania Together Government Activity Report, co-ordinated by this Department, was also released outlining the State Government’s progress toward the Tasmania Together goals and benchmarks.
PARTNERSHIP AGREEMENTS
The Bacon Government introduced Partnership Agreements as a way of working with Local Government to improve sustainable economic development, promote social and environmental outcomes and better co-ordinate service delivery to the community.
2 Annual Report 2002-03 Department of Premier and Cabinet Bilateral Agreements have now been signed or agreed with 16 councils: Circular Head; Launceston City; Flinders, Glenorchy City; Hobart City; Kingborough; Break O’Day; Central Highlands; Derwent Valley; West Coast, Burnie City; Glamorgan Spring Bay; George Town; King Island; Latrobe and Meander Valley.
Substantial progress was made since the last Annual Report in developing Agreements with another four Councils - Dorset, Northern Midlands, West Tamar and Devonport City.
Major reviews have begun on the Launceston City and Circular Head Partnership Agreements.
PARTNERSHIP AGREEMENT WITH VOLUNTEERING TASMANIA
The State Government’s philosophy of achieving better outcomes through working together with the community led to a formal partnership with Volunteering Tasmania, aimed at building the profile and practice of volunteering in Tasmania.
The Partnership had particular relevance to Goal 3 of Tasmania Together - “recognise and value the many contributions that volunteers and unpaid workers can - and do - make to their community”.
The Partnership Agreement identified that further work needed to be done in areas such as managing volunteering activities, reimbursing costs for volunteers and insurance issues.
Volunteering is particularly close to our hearts since the introduction of the Volunteer for a Day program, which was again a great success this year.
REVIEW OF THE LOCAL GOVERNMENT ACT
The Local Government Division, responsible for co-ordinating the Local Government Partnership Agreements, has also been involved in reviewing the Local Government Act 1993 - ensuring it provides for best practice and meets the needs of the local communities and Tasmania Together.
The review covers the entire Act including governance of councils, accountability issues, such as elections and complaints management, revenue and financial management and council administration and operations.
The first phase of public consultation was undertaken in March and April 2003, including the release of an issues paper, nine regional workshops and an invitation to make written submissions suggesting amendments to the Act.
More than 100 submissions were received and a second phase of public consultation is being undertaken.
Department of Premier and Cabinet Annual Report 2002-03 3 SOCIAL PROJECTS UNIT
The Social Projects Unit was established to collaborate with key social policy and service delivery agencies - Education, Health and Human Services, Justice and Industrial Relations, Police and Public Safety, and Treasury and Finance.
It is currently co-ordinating two projects: At School On Time Ready for Work, which is aimed at improving school attendance; and Kids in Mind, which identifies areas of support for children and families where a parent has a mental illness.
SECURITY
It is true to say that even in Tasmania we have witnessed events on the world stage and registered a shift towards more uncertain times. Thankfully, Tasmania remains one of the safest places on the planet. In November 2002, a multi-agency team, jointly managed by this Department and the Department of Police and Public Safety, was established to review Tasmania’s counter-terrorism arrangements, to ensure that remains the case.
The review considered issues identified in a national review conducted by the National Counter-Terrorism Committee, the lessons from New York and Bali, and Tasmania’s obligations under the new national framework.
During the year, a new whole-of-government State Security Unit was set up, located in the Department of Police and Public Safety, and is responsible for policy development, planning and managing special capability groups within Tasmania Police.
Other tasks undertaken during the year included the security audit of 40 key government buildings around the State, the development of training courses in bomb search co-ordination and disaster victim identification, and identifying and improving the security of Tasmania’s critical infrastructure.
Tasmania has also passed the Terrorism (Commonwealth Powers) Act 2002, which refers certain powers to the Commonwealth Government to deal with terrorist acts.
FOOT AND MOUTH DISEASE (FMD)
Ensuring the security of Tasmania’s disease-free status was also a priority this year, with the Department involved in a major exercise to test Australia’s ability to manage a foot and mouth disease outbreak.
Known as “Exercise Minotaur”, the simulation tested Australia’s preparation for an FMD outbreak and a new whole-of-government approach to address a major animal disease emergency.
4 Annual Report 2002-03 Department of Premier and Cabinet At a State level, ongoing readiness to deal with such a threat will be maintained through the Emergency Animal Disease Preparedness program.
REGIONAL FOREST AGREEMENT (RFA) REVIEW
The Department co-ordinated State Government input into the Five Year Review of Progress with Implementation of the Tasmanian Regional Forest Agreement (RFA) this year.
The Review concluded that most of the milestones of the RFA had either been met or there had been substantial progress toward their implementation.
The Department has co-ordinated the advice to Government on implementation of the RFA Review recommendations.
OFFICE OF PARLIAMENTARY COUNSEL
The Office of Parliamentary Counsel has again been busy this year with 136 Bills in progress and 70 Acts passed. The drafting output from this Office continues to be very impressive and is a testament to the dedication and skills of the staff. Major legislation passed during the year can be found further on in this report.
The Office has continued to provide both the private and public sectors with access to current up-to-date legislation through EnAct, the online service.
The staged repeal of subordinate legislation continues and any new subordinate legislation is automatically loaded onto the database of Tasmanian legislation and is available to the public via the Tasmania legislation website.
SERVICE TASMANIA
More services continue to be made available to the public through Service Tasmania outlets. During 2002-03, 26 more services were provided over the counter, 10 more over the phone and 12 more over the Internet. This exceeded the performance targets of Service Tasmania and indicates excellent progress towards the Tasmania Together benchmark 15.4.2 which relates to the number of over the counter, over the phone and online government services provided to local communities.
A new Service Tasmania shop opened at Wynyard in the North- West, bringing the total number of shops to 26 by the end of June 2003.
Department of Premier and Cabinet Annual Report 2002-03 5 TASINET AND NETWORKING TASMANIA
Both TASINET and Networking Tasmania showed growth in services to customers this year.
New services were introduced into the Networking Tasmania contract to better suit agency requirements, especially higher bandwidths.
The Networking Tasmania contract was renegotiated for a further two years until March 2005.
These are obviously just some of the highlights of the year. It has been a busy year for all of us and I commend all the Department’s staff for their hard work and professionalism.
On a more personal note I would like to thank Divisional Directors for their committed management and dedication and my Deputy - Rebekah Burton, Director of the Executive Division - Phil Foulston and my Executive Assistant - Laurene Crisp for their support. The Department of Premier and Cabinet also continues to have a good working relationship with the Premier, other Ministers and their advisers. Special thanks also to Peter Bennett, who held the fort in Canberra while the vacant position of Director was filled.
Linda Hornsey
6 Annual Report 2002-03 Department of Premier and Cabinet LOOKING FORWARD 2003-04
The major initiatives and the focus of activity of the Department in 2003-04 will include:
TASMANIA TOGETHER BENCHMARKS
Activities to address the goals and benchmarks of Tasmania Together are continuing across agencies, with a focus on the Government’s priority benchmarks. Efforts this year will particularly target the Government’s social policy priorities including addressing disadvantage in the community, as well as issues such as affordable housing and family violence.
SOCIAL ISSUES
The Social Projects Unit, in the Policy Division, will take a leadership role in managing and co-ordinating targeted social policy projects. The Unit will be responsible for leading two whole-of-government projects. The At School, On Time, Ready for Work project aims to increase attendance at schools, and Kids In Mind will identify areas of support for children and families where a parent has a mental illness.
MODERNISING GOVERNMENT
The Inter Agency Policy and Projects Unit will undertake a number of projects during 2003-04 including: • developing an Enterprise Architecture Framework as a road-map for a whole-of-government approach to the use of information systems and information technology; • supporting the implementation of the Tasmanian Government Information Security Framework; • maintaining and promoting the Tasmanian Government Web Publishing Standards and the Tasmanian Government’s Project Management Methodology; and • assisting the realisation of telecommunications opportunities presented through infrastructure development (i.e. gas reticulation, Basslink).
STATE POLICIES AND MAJOR LEGISLATION
The major review of the Local Government Act 1993 will continue. The objective of the review is to update the Act to ensure that it promotes the best Local Government practices, meets the needs of local communities and reflects the goals of Tasmania Together.
Department of Premier and Cabinet Annual Report 2002-03 7 PARTNERSHIPS
Initial partnership agreements with Local Government have proved to be an outstanding success. The concept has been extended to other organisations such as the University of Tasmania and the Aboriginal and Torres Strait Islander Commission (ATSIC). A Partnership Agreement has also been developed with Volunteering Tasmania - aimed at increasing the profile of volunteering in the State.
FAMILY-FRIENDLY POLICIES FOR PUBLIC SECTOR EMPLOYEES
Development of advice and guidelines on a diversity of issues including flexible employment and further family-friendly policies will continue.
8 Annual Report 2002-03 Department of Premier and Cabinet
TASMANIA TOGETHER
As of June 2003, the Department of Premier and Cabinet had the co- ordinating responsibility for those Tasmania Together benchmarks listed below and was an active contributor to a range of other benchmarks. Within this annual report, an activity that contributes directly towards the achievement of any Tasmania Together goal, standard or indicator is flagged by the Tasmania Together symbol.
Goal 1 Ensure all Tasmanians have a reasonable standard of living with regard to food, shelter, transport, justice, education, communication, health and community services. Standard 1.1 To ensure that all Tasmanians have the economic capacity to enjoy a reasonable standard of living and access to basic services. Indicators 1.1.1 Cost of food, electricity, housing, transport and health as a percentage of income for low income earners (i.e., bottom 40% of low income earners). 1.1.2 Proportion of households with income below the OECD poverty line. 1.1.3 Long-term unemployed people. 1.1.4 Proportion of adults who report being unable to raise $2,000 in a week for an emergency. 1.1.5 Proportion of Tasmanians who report that they cannot buy enough food for the household.
Goal 3 Recognise and value the many contributions that volunteers and unpaid workers can – and do – make to their community. Standard 3.1 To recognise, support and measure the contribution of unpaid and volunteer work to the community. Indicators 3.1.1 Per capita voluntary participation in community and service activities in a 12-month period (1). 3.1.2 Dollar value contribution to the economy of unpaid work (3). 3.1.3 Employer support for volunteers (3).
Goal 4 Create a culture that encourages people to learn and develop new skills, including life skills, throughout their lives. Standard 4.1 To have affordable and flexible access to and participation in lifelong learning that is responsive to individual and community needs. Indicator 4.1.4 Percentage of households with Internet connections (1).
Department of Premier and Cabinet Annual Report 2002-03 9
Goal 5 Develop an approach to health and well-being that focuses on preventing poor health and encouraging healthy lifestyles. Standard 5.2 Create an environment that improves health and well-being. Indicator 5.2.1 Proportion of Tasmanians who feel part of the community.
Goal 7 Foster and value vibrant and diverse rural, regional and remote communities that are connected to each other and the rest of the world. Standard 7.1 To facilitate access to employment, basic services and public and private infrastructure for people in rural, regional and remote communities. Indicators 7.1.3 Proportion of Tasmanians who assess their quality of life as better than that of other Australians (1). 7.1.4 Index of relative socio-economic disadvantage (rural). Standard 7.2 To improve levels of communication between areas of Tasmania and the rest of the world. Indicator 7.2.2 Internet connections per household (1).
Goal 9 Foster an inclusive society that acknowledges and respects our multicultural heritage, values diversity and treats everyone with compassion and respect. Standard 9.2 To promote awareness of Tasmania’s multicultural past and present. Indicator 9.2.1 Number of multicultural events in Tasmania (1). Standard 9.3 To support and encourage a diverse, compassionate and socially just society that provides for the rights of all Tasmanians, including people from minority, disadvantaged and stigmatised groups. Indicator 9.3.5 Survey questions to measure: • attitudinal change; • awareness of other people’s rights; • belief that Tasmania is an inclusive society; and • awareness of rights under anti-discrimination legislation (2).
Goal 10 Acknowledge and respect the contribution that the Aboriginal community and its culture have made and continue to make to Tasmania and its identity. Standard 10.1 To recognise, promote, share and celebrate Aboriginal culture and heritage, encouraging mutual recognition and respect between Aboriginal and non-Aboriginal people. Indicator 10.1.4 Number of people who have completed Aboriginal cultural awareness programs (2).
10 Annual Report 2002-03 Department of Premier and Cabinet Standard 10.2 To enhance participation of Aboriginal people in decision-making to meet the needs of the Aboriginal community and respect the rights of Aboriginal people to self determination. Indicators 10.2.1 Number of Aboriginal people involved in boards, policy reference groups, consultative groups and working parties (2). 10.2.2 Number of Aboriginal people employed in the Tasmanian public service (2). Standard 10.3 To empower the Aboriginal community by increasing land in Aboriginal community ownership or management. Indicator 10.3.1 Hectares of land owned or managed by the Aboriginal community (1). Standard 10.4 To ensure the protection and conservation of Aboriginal culture and heritage. Indicator 10.4.1 Percentage of Tasmanian Aboriginal cultural property collections repatriated (1). Standard 10.5 To increase the number of Aboriginal people practising their culture. Indicator 10.5.1 Number of Aboriginal people practising cultural activities including hunting, fishing and gathering (2). Standard 10.6 To integrate Aboriginal perspectives and expertise into management and use of natural resources and Aboriginal cultural heritage to the satisfaction of the Aboriginal community. Indicator 10.6.1 Number of Aboriginal people employed in policy development, planning and management of natural resources (2). Standard 10.7 To support the Aboriginal community in exercising their right to determine their economic development through the sustainable use of natural resources. Indicators 10.7.1 Level of satisfaction within the Aboriginal community regarding their capacity to independently decide their own economic future (2). 10.7.2 Resources available to the Aboriginal community for undertaking conservation and sustainable resource development on their land (3).
Goal 12 Provide all Tasmanians with the opportunity to participate in decisions that affect their lives. Standard 12.1 To encourage an appropriate level of regional/local responsibility in decision-making. Indicators 12.1.1 Proportion of Commonwealth, State and Local Government assistance dedicated to locally driven community programs/projects (2). 12.1.2 Number of decisions made at the local level affecting community development and service delivery (2). 12.1.3 Progress towards identification of roles and functions at all levels of government (3).
Department of Premier and Cabinet Annual Report 2002-03 11
Goal 13 Have a system of government that is open, seeks and listens to people’s views and ideas, and uses them in decision-making at all levels. Standard 13.1 To promote community awareness and participation. Indicator 13.1.4 Political awareness within the community (3). Standard 13.2 To use processes that acknowledge and take account of community input in making decisions and provide access to quality information from government. Indicators 13.2.2 Proportion of major policy Bills (excluding Appropriation Bills) on which there was public consultation (2). 13.2.3 Proportion of council by-laws and major initiatives on which there was public consultation (2). 13.2.4 Community Survey questions to measure: • satisfaction with comprehensiveness of information; • confidence in being able to deal with authorities and bureaucrats; and • opportunities to influence decision-making.
Goal 14 Ensure there is greater co-operation at all levels of government and among political parties to improve the lives of Tasmanians. Standard 14.1 To promote co-operative behaviour and deliberation in decision- making. Indicators 14.1.1 Number of co-operative programs between levels of government (2). 14.1.2 Proportion of Issues/Bills receiving multi-party support (2). 14.1.3 Community Survey questions to measure perceived level of co- operation (3). Standard 14.2 To ensure consideration of community benefit underpins decision- making at every level of government. Indicator 14.2.1 Proportion of policy decisions by all levels of government accompanied by a community benefit statement (3).
Goal 15 Have a system of government that is accountable to the people and plans for the future at all levels. Standard 15.1 To ensure the participation of young people in employment and decision-making with a view to leadership succession and service provision in planning for the future. Indicator 15.1.3 Proportion of young people under 29 on government boards and committees (1). Standard 15.2 To ensure that all tiers and branches of government are accountable for decisions.
12 Annual Report 2002-03 Department of Premier and Cabinet
Indicators 15.2.2 Number of Regional Community Forums (1). 15.2.3 Ministerial and agency review through the parliamentary process (2). 15.2.4 Proportion of recommendations made by Local Government Board adopted in partnership agreements between State and Local Government (2). 15.2.6 Community Survey questions to measure perceptions of accountability. Standard 15.3 To foster the development of strategic planning processes beyond the electoral cycle. Indicators 15.3.1 Proportion of State agencies and councils having long-term strategic planning processes in place (2). 15.3.2 Number and range of leadership development programs for State and Local Government (2). 15.3.3 Community perception that the Government plans for the future (3). Standard 15.4 To ensure that government service providers are responsive to the community. Indicators 15.4.1 Level of satisfaction with government services (2). 15.4.2 Number of over the counter, over the phone and online government services provided to local communities (2). 15.4.3 Community Survey question to measure community perception of responsiveness. 15.4.4 Community Survey question to assess timeliness and quality of response. Standard 15.5 To achieve a scale of government reflecting the needs of contemporary Tasmania. Indicators 15.5.1 Actions taken to review appropriateness of type and scale of government (3). 15.5.2 Independent study of levels of representative government in comparable systems elsewhere in the world (3).
Goal 16 Increase job and meaningful work opportunities in Tasmania. Standard 16.1 To increase the number of secure, flexible and well-paid jobs. Indicator 16.1.5 Proportion of employees with flexible leave options (2).
Goal 17 Maximise the opportunities available through information and other technologies. Standard 17.4 To provide high-quality telecommunications infrastructure. Indicator 17.4.1 Improved broadband telecommunications capacity in a competitive environment (3).
Department of Premier and Cabinet Annual Report 2002-03 13 OUR DEPARTMENT
OVERVIEW The Department of Premier and Cabinet is a central agency of the Tasmanian State Government. The Ministers to whom the Department is responsible are the Premier, the Minister assisting the Premier on Local Government and the Minister for Women Tasmania. The Department also provides a broad range of services to the Cabinet, other members of Parliament, Government agencies and the community.
The vision of the Department is guided by Tasmania Together - a proud and confident society where our people live in harmony and prosperity. The mission is: to support the Government's policy objectives by leading the public sector; working collaboratively both within government and with the community; and contributing to a prosperous, inclusive and fair Tasmania. To achieve this mission the Department works closely with the public sector, the community, Local Government and the Commonwealth Government.
The Department provides administrative support to the State Service Commissioner and the Tasmania Together Progress Board. Each of these bodies is separately accountable and reports directly to Parliament.
STRUCTURE The Department will undergo a minor restructure of Outputs in 2003-04. Aboriginal Affairs and Multicultural Tasmania will be included as Outputs within Output Group 1 - Support for Executive Decision Making. In addition, the Output 3.2 - Telecommunications, Policy and Strategic Development will be merged with Output 3.1 - Information and Communication Technology Development and Implementation.
STRATEGIC FOCUS During 2002-03, the outcomes and policy priorities of the Government to which the Department contributed were: • Tasmania Together; • partnerships; • social policy and projects; • community and infrastructure development; • modernising government; • public sector development; and • state security.
14 Annual Report 2002-03 Department of Premier and Cabinet KEY STRATEGIES
In order to achieve the desired outcomes, the Department identified the following long-term high-level strategies: • public sector leadership in all areas of government business, in particular Tasmania Together and Partnerships; • community leadership and engagement; • whole-of-government social policy issues; and • continual review and monitoring of the Department's structure and best use of resources.
In 2002-03, the Department of Premier and Cabinet continued to contribute to the Government policy-making and implementation processes and to the goals, benchmarks and community benefits identified by Tasmania Together and the Partnership Agreements by: • enabling informed decision-making; • providing whole-of-government leadership; and • setting and maintaining high standards in government administration, policy development and service delivery.
PERFORMANCE
Corporate planning is an integral part of the way the Department conducts its business and is the means by which it assesses its performance. It is a continual program of setting targets and measuring results. Performance is assessed at two levels: benefits (Output Groups) and achievements (Outputs). The purpose of the corporate plan is to provide an effective management tool for the Department and to provide staff with: • an understanding of the overall direction of the Department; • an awareness of the total activity of the Department; and • an explanation as to where they fit within the Department.
The purpose of the planning process is to enhance the performance of the Department by regularly: • planning the direction; • setting the targets; • assessing the performance; and • finding ways and means of improving the results.
Department of Premier and Cabinet Annual Report 2002-03 15 CORPORATE GOVERNANCE
The Secretary of the Department chairs the Corporate Management Group. This Group consists of senior Directors of the Department. The Group monitors the overall activities and sets the corporate goals and objectives. It meets to discuss and endorse the Departmental corporate plans, IT strategic plans, annual reports, Tasmania Together reports and other business and/or staffing matters affecting the Department as a whole.
RELATED COMMISSIONS, BOARDS AND DIVISIONS
Any planning or performance information noted in this report for the Office of the State Service Commissioner or for the support for the Tasmania Together Progress Board is for administrative purposes only. The Commissioner and the Tasmania Together Progress Board report independently to Parliament.
Various parts of the appendices within this report include and combine some statistical information on Ministerial and Parliamentary offices. The Corporate Services Division of the Department of Premier and Cabinet provides support to these offices under Output 2.4.
16 Annual Report 2002-03 Department of Premier and Cabinet ORGANISATIONAL CHART AS OF 30 JUNE 2003
DEPARTMENT OF PREMIER AND CABINET GOVERNMENT
Linda Hornsey, Secretary SECRETARY Rebekah Burton, Deputy Secretary
POLICY DIVISION Kate Kent, Director
John McCormick, Deputy Director Jim Bacon, MHA Ann Herbert, Seniors Bureau Premier Acting Manager
Aboriginal Affairs Greg Brown, Manager
Multicultural Tasmania Lyn Andersch, Manager
Tasmanian Government Office vacant
Women Tasmania Wanda Buza, Director Paula Wriedt, MHA
Executive Division – The Executive Council Secretariat and Offices of the Secretary, Phil Foulston, Director Cabinet, Protocol and Communications Office of Parliamentary Counsel Peter Conway, Chief Parliamentary Counsel
Courier Service Geoff Owen, Director
Corporate Services Geoff Owen, Director Jim Bacon, MHA Premier
GOVERNMENT INFORMATION AND Rebekah Burton, Deputy Secretary SERVICES DIVISION
Inter Agency Policy and Projects Unit Mitchell Knevett, Manager
Service Tasmania Unit Glenn Hill, Manager
TMD Keith Chapman, Director
Jim Bacon, MHA Premier
and LOCAL GOVERNMENT DIVISION Marguerite Scott, Director James Cox, MHA Minister assisting the Premier on Local Government
STATE SERVICE COMMISSIONER Greg Vines Commissioner !
Office of the State Service Commissioner Chris Smyth, Director Parliament of Tasmania TASMANIA TOGETHER PROGRESS BOARD Jim McAlpine, Chair !
Support for Tasmania Together Progress Lee Prince, Director Board
Department of Premier and Cabinet Annual Report 2002-03 17 OUTPUT STRUCTURE AS OF 30 JUNE 2003
OPERATING GROUPS A OUTPUT GROUPS (Current) Funding
Operating Units* ! A.b Outputs (Current) ($'000)
* See Organisational Chart for structure * Output names, as used in 2002-03 where and alignment of Operating Units. different.
1 SUPPORT FOR EXECUTIVE DECISION POLICY DIVISION MAKING
Policy ! 1.1 Strategic Policy and Advice 1 944
Policy Projects ! 1.2 Management of Policy Projects 1 162
Seniors Bureau ! 1.3 Seniors Bureau - Policy Advice and 484 Community Services
2 GOVERNMENT PROCESSES AND SERVICES
Executive Division ! 2.1 Management of Executive Government 1 598 Processes
Office of Parliamentary Counsel ! 2.2 Principal and Subordinate Legislation 1 509
Courier Service ! 2.3 Tasmanian Government Courier 445
Corporate Services ! 2.4 Corporate Support to Ministerial and 834 (in support of Divisions 9 and 10) Parliamentary Offices and the Office of the Governor
Tasmanian Government Office ! 2.5 Representation in Canberra 389
3 ELECTRONIC SERVICES FOR GOVERNMENT INFORMATION AND GOVERNMENT AGENCIES AND THE SERVICES DIVISION COMMUNITY
Inter Agency Policy and Projects ! 3.1 ICT Policy Development and Implementation 2 056 Unit (Whole-of-government eGovernment Policy Development and Project Management)
Inter Agency Policy and Projects ! 3.2 (Tasmanian) Telecommunications, Policy 250 Unit and Strategic Development
Service Tasmania Unit ! 3.3 (Whole-of-government) Management and 9 464 Ongoing Development of Service Tasmania
TMD ! 3.4 Management of TASINET and Networking 14 577 Tasmania
TMD ! 3.5 Information Systems Management 3 018
18 Annual Report 2002-03 Department of Premier and Cabinet
OPERATING GROUPS A OUTPUT GROUPS (Current) Funding
Operating Units* ! A.b Outputs (Current) ($'000) * See Organisational Chart for structure * Output names, as used in 2002-03 where and alignment of Operating Units. different.
4 STATE SERVICE EMPLOYMENT AND STATE SERVICE COMMISSIONER MANAGEMENT
Office of the State Service ! 4.1 State Service Employment and Management 1 985 Commissioner
ABORIGINAL AFFAIRS 5 ABORIGINAL AFFAIRS
! 5.1 Aboriginal Affairs - Policy Advice and 485 Office of Aboriginal Affairs Community Services
MULTICULTURAL TASMANIA 6 MULTICULTURAL TASMANIA
! 6.1 Multicultural Tasmania - Policy Advice and 320 Office of Multicultural Tasmania Community Services
7 DEVELOPMENT OF LOCAL LOCAL GOVERNMENT DIVISION GOVERNMENT
Local Government Division ! 7.1 Development of Local Government 1 637
WOMEN TASMANIA 8 WOMEN TASMANIA
! 8.1 Women Tasmania - Policy Advice and 1 098 Office of Women Tasmania Community Services
TASMANIA TOGETHER PROGRESS 9 TASMANIA TOGETHER PROGRESS BOARD BOARD
Support for the Tasmania Together ! 9.1 Support for the Tasmania Together Progress 614 Progress Board Board
AGENCY OVERHEADS OUTPUT OVERHEADS
Secretary, Deputy Secretary ! All Contribute to all Outputs of the Department. 0
Office of the Secretary
Corporate Services (in support of Division 12)
ADMINISTERED PAYMENTS 13 973
CAPITAL INVESTMENT PROGRAM 0
TOTAL 2002-03 57 835 AGENCY FUNDING
Department of Premier and Cabinet Annual Report 2002-03 19 OUR DIRECTION
VISION
The Tasmania Together vision of a proud and confident society where our people live in harmony and prosperity.
MISSION
To support the Government’s policy objectives by leading the public sector, working collaboratively both within government and with the community, and contributing to a prosperous, inclusive and fair Tasmania.
AGENCY OUTCOME
Effective support to the Government’s policy-making and implementation processes by: • enabling informed decision-making; • providing whole-of-government leadership; and • setting and maintaining high standards in government administration, policy development and service delivery.
KEY PRIORITIES
The Department identified the following key priorities for 2002-03: • progressing the Government's contribution to achieving the Tasmania Together benchmarks; • leading and implementing strategies across government on social justice issues; • leading and implementing strategies on modernising government; • extending the range and scope of partnerships; • establishing a new Service Tasmania shop in Wynyard; • further developing and implementing family-friendly policies for public sector employees; and • transferring responsibility for the Tasmanian Government Office in Canberra (new Output 2.5) and the Seniors Bureau (new Output 1.3) to the Department.
20 Annual Report 2002-03 Department of Premier and Cabinet CHANGES, CHALLENGES AND RISKS
The major changes, challenges and risks that affected the operating environment and therefore the focus of the Department during 2002-03 included: • capacity and acceptance of leadership role on social justice issues; • fiscal constraints; • lack of support for modernising government; • level of available resources for partnerships; and • State and Commonwealth elections.
Department of Premier and Cabinet Annual Report 2002-03 21 OUR PEOPLE
(Information regarding the staffing, various human resource management activities and statistics is found at Appendix 2 – Human Resource Management Information.)
ORGANISATIONAL CHARACTERISTICS
Six key organisational characteristics underpin our values and help form our work environment – adaptability, positive change, optimism, collaboration, forward-looking and customer-focus: • adaptability – we are flexible, responsive, receptive to new approaches, willing to try new ideas and creative; • positive change – we are innovative, good at getting things started and completed, able to create new visions and generate new ideas and willing to take risks; • optimism – we look for positive outcomes and welcome new challenges and approaches; • collaboration – we consult, motivate others, talk with people, work with others toward shared goals and synthesise ideas from different sources; • forward-looking – we plan, think ahead and consider all possibilities; and • customer-focus – we consider the needs of the people for whom we deliver the services.
CORPORATE VALUES
Staff of the Department of Premier and Cabinet pursue values that are consistent with our organisational characteristics and distinguish the way we do our work. We: • are solutions orientated; • prefer to work collaboratively and in consultation; • seek and facilitate creative solutions; • encourage questioning and critical appraisal; • foster a supportive working environment that encourages people to use and develop their skills; • pursue excellence and quality in all we do; • consider and respond to the needs of the people for whom we deliver the services including the Premier, the Cabinet, the public and our internal clients; • conduct ourselves with integrity; • embrace diversity and are respectful of others;
22 Annual Report 2002-03 Department of Premier and Cabinet • are aware of the need to take and manage risks; • are resilient and willing to persevere without fear of failure; • are flexible, as no single style is suitable for all situations; • are ready to delegate decision-making responsibility as far down and throughout the organisation as practical, based on a reliance on the skills of our colleagues and confidence in their judgement; • provide rapid and effective information sharing at all levels; • establish sound accountability; and • maintain a whole-of-government outward focus in our leadership role as a central agency.
Department of Premier and Cabinet Annual Report 2002-03 23 OUR PERFORMANCE
Performance within the Department is monitored at 3 levels – strategic targets of the Agency Outcome, benefit targets and quantifiable measures of the Output Groups and deliverables and achievements of the Outputs.
DEFINITIONS
AGENCY OUTCOME
Long-term, high-level strategies that contribute to the benefit of the Tasmanian community and for which an agency can be held accountable. It is the measure by which the Premier or Minister may assess an agency.
OUTPUT GROUP
A collection of similar Outputs (services) that contribute to a common service, have the same clients and usually relate to a discrete Government Outcome. The Output Group is assessed by the benefits it delivers. This is the level used in reporting agency finances, activity and performance in Budget Paper No 2.
OUTPUT
The identifiable goods or services produced by or on behalf of a Department and provided to customers outside the Department. The Government purchases Outputs in order to achieve policy objectives or Agency outcomes. If the service is internal to the Department, then it is an overhead.
TASMANIA TOGETHER LINKS
The Tasmania Together Goal to which an activity of an Output contributes. Contributions to individual benchmarks are identified within the narratives of the Output Activity section.
24 Annual Report 2002-03 Department of Premier and Cabinet
AGENCY OUTCOME – STRATEGIES
Effective support to the Government’s policy-making and implementation processes by:
STRATEGIES TARGETS RESULTS AS AT 30 JUNE 2003
1. Enabling informed decision- Government decisions that are Information was provided to support making. based upon sound and complete Government decision-making. information.
2. Providing whole-of- Proper focus and leadership on Leadership and co-ordination was government leadership. all whole-of-government issues. provided on whole-of-government programs, major projects and for major inter-governmental councils and forums.
3. Setting and maintaining high Government administration, policy Required standards for administrative standards in government development and service delivery processes and policy developments administration, policy that meet the required standards. were met. development and service delivery.
Department of Premier and Cabinet Annual Report 2002-03 25 OUTPUT GROUP – BENEFITS
OUTPUT GROUP 1 SUPPORT FOR EXECUTIVE DECISION MAKING
OUTPUTS BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
1.1 Lead the development and 12, 13, The Division has led the development of Government implementation of policies and 14, 15 positions on a wide range of national issues including policy approaches which human cloning and stem cell research, natural particularly require a whole-of- disasters, oceans policy, reconciliation, treaties and government perspective and trade issues, greenhouse and foot and mouth disease. which are critical to the Government’s policy agenda. The Division has taken a lead role in policy initiatives such as drugs strategies; the University Partnership; Basslink; and the development of a Disability Policy framework.
1.2 Lead the development and 12, 13, The Division had a lead role in several major project implementation of selected 14, 15 areas including the implementation of Tasmania major policy projects which Together within Government; the five-year review of the particularly require a whole-of- Regional Forest Agreement; the Volunteer-for-a-Day government perspective and Program; and the co-ordination of DPACtivity. which are critical to the Government’s policy agenda.
BP2 QUANTITATIVE 2000-01 2001-02 2002-03 2003-04 PERFORMANCE MEASURES UNITS ACTUAL ACTUAL ACTUAL TARGET
1. Lead the development and implementation of policies, policy approaches and major policy projects. A achieved achieved achieved achieve
1.1 Final synopses delivered to Cabinet Office by deadline. % 93 96 95
1.1 Premier's correspondence responded to within 10 working days from receipt of all advice required. % 64 59 70
1.1 Number of regional community forums. (Tasmania Together Benchmark 15.2.2) N 7 8 5 8
26 Annual Report 2002-03 Department of Premier and Cabinet
OUTPUT GROUP 2 GOVERNMENT PROCESSES AND SERVICES
OUTPUTS BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
2.1 Delivery of services to the All services were delivered to agreed standards and to highest standards by the satisfaction of clients. Offices of the Secretary and Protocol.
2.1 All official documents and 15 Achieved. records considered by Executive Council and Cabinet meet procedural requirements.
2.2 Preparation of quality 5, 12 Positive feedback received from Ministers, agencies legislation, provision of advice and private and public sectors. on legislative matters and dissemination of relevant legislative information.
2.3 Continued increase in delivery Delivery points increased with continued positive points while maintaining current feedback from clients. standard of service by the Government Courier Service
2.4 Efficient utilisation of resources Appropriate resources provided to all operating units in the delivery of the Outputs and savings achieved wherever practicable. and the Agency Outcome.
2.4 Departmental compliance with Compliance with financial legislative and policy the legislative and policy requirements was achieved. frameworks relating to corporate services functions.
2.4 New online business processes New online business processes have been for the Department consistent implemented including the Ministerial portal. with the eGovernment policy.
2.5 Tasmania provided with greater 7, 11, The funding database was upgraded in early 2003. funding opportunities, 16, 17, However, specific dissemination of funding information representation and increased 19, 20 was suspended pending the review of the strategic profile in Canberra, and greater direction of the Tasmanian Government Office in support for government polices Canberra. from the Federal arena.
Department of Premier and Cabinet Annual Report 2002-03 27
OUTPUT GROUP 2 GOVERNMENT PROCESSES AND SERVICES
BP2 QUANTITATIVE 2000-01 2001-02 2002-03 2003-04 OUTPUTS PERFORMANCE MEASURES UNITS ACTUAL ACTUAL ACTUAL TARGET
2. Delivery of services to the highest standards and to the satisfaction of the clients. A achieved achieved achieved achieve
2.1 Percentage of documents considered by Executive Council and Cabinet requiring resubmission or alteration due to procedural error. % 0 0 < 1% 0
2.1 Number of negative comments received from clients by the Protocol Office. N 0 0 0 0
2.2 Number of hits on the Tasmanian Legislation Website (EnAct) N n.a. 7.56 M 14.2 M 7.8 M
2.3 Number of pick-up points of the Government Courier Service. N n.a 253 259 277
2.4 Number of negative comments received from clients by the Corporate Services Division. N 0 0 0 0
28 Annual Report 2002-03 Department of Premier and Cabinet
OUTPUT GROUP 3 ELECTRONIC SERVICES FOR GOVERNMENT AGENCIES AND THE COMMUNITY
OUTPUTS BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
3.1 The Premier and the 4, 7, The Premier and the Government received a range of Government provided with 12, 13, advice and analysis on current ICT matters relevant to appropriate ICT policy analysis 15, 17 the State and inter-governmental relations. and advice.
3.1 Government and non- 4, 7, Increased utilisation of the Tasmanian Project government project managers 12, 13, Management Methodology by agencies through access utilise the Tasmanian Project 15, 17 to the re-designed web site, use of expanded Management Methodology and templates, attendance at forums and requests for project management support; Project Advisory services. and agencies make use of the Project Advisory Service.
3.1 Manage ICT-related inter- 4, 7, A range of issues from the Commonwealth / State governmental and cross- 12, 13, Online Council were co-ordinated on behalf of agency issues concerning ICT, 15, 17 agencies. A cross-agency eProcurement Pilot Project including co-ordination of first was completed. and second Telstra Sale Social Bonus Tasmanian Package.
3.1 Co-ordination of whole-of- 4, 7, Frameworks established and policy development government security, privacy 12, 13, undertaken to assist agencies in the areas of and authentication issues and 15, 17 information security, information protection and web policy development. publishing.
3.2 Co-ordination of strategic 4, 7, Co-ordinated with agencies a range of activities telecommunications planning, 12, 13, resulting from Commonwealth/State initiatives and also policy advice and stakeholder 15, 17 telecommunications opportunities presented through consultation. infrastructure development.
3.3 Increased customer access to, 7, 13, The number of government services accessible by and availability of, government 14, 15 customers has increased in all channels including services through multiple online cross-jurisdictional services. channels and where possible on a cross-jurisdictional basis.
3.4 Improved service delivery 17 New services have been introduced into Networking (including new services) and Tasmania (NT) including Wireless connectivity, ADSL further cost reductions for services and a greater variety of dial-up services. There telecommunication services have been small price improvements in some NT (TASINET and Networking services. Tasmania). TASINET access fees have been reduced by 1.3% under a new agreement.
3.5 Greater variety and improved 17 The concept of shared services between agencies has quality of services offered in been expanded especially in finance applications. TMD line with customer requirements has also provided web-hosting services to agencies. by Information Systems Management.
Department of Premier and Cabinet Annual Report 2002-03 29
OUTPUT GROUP 3 ELECTRONIC SERVICES FOR GOVERNMENT AGENCIES AND THE COMMUNITY
BP2 QUANTITATIVE 2000-01 2001-02 2002-03 2003-04 OUTPUTS PERFORMANCE MEASURES UNITS ACTUAL ACTUAL ACTUAL TARGET
3. The Premier and the Government provided with appropriate ICT policy analysis and advice. A achieved achieved achieved achieve
3.1 Number of subscribers to the Project Management List Server. N 0 245 364 265
3.1 Number of Registrations for the Project Management Templates. N 0 2 208 11 000 7 500
3.1 Number of Projects seeking ad hoc support and advice on the application of the Guidelines. N 0 8 16 35
3.1 Number of completed and concurrent Advisory & Review services. N 15 26 27 45
3.3 Number of services provided over the counter. N 379 406 432 435
3.3 Number of bill payment services provided over the phone. N 40 47 57 80
3.3 Number of bill payment services provided over the Internet. N 38 47 59 80
3.4 Total average cost per year per TASINET phone including rental and call charges. $ 672 635 6851 685
Note:
1 - The average cost has increased due to services with higher access costs being consolidated under the TASINET umbrella and more calls being made to mobile phones which are more expensive than to fixed phones.
30 Annual Report 2002-03 Department of Premier and Cabinet
OUTPUT GROUP 4 STATE SERVICE EMPLOYMENT AND MANAGEMENT
OUTPUT BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
4.1 The State Service 22, 23, Achieved. Commissioner receives support 12 that enables him to perform his statutory functions in accordance with the State Service Act 2000.
Department of Premier and Cabinet Annual Report 2002-03 31
OUTPUT GROUP 5 ABORIGINAL AFFAIRS
OUTPUT BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
5.1 Improved social, cultural and 1, 10, There has been little improvement in the social, cultural economic well-being of the 12, 17, and economic well-being of the Tasmania’s Aboriginal & Tasmania’s Aboriginal & Torres 18, 19, Torres Strait Islander population. Strait Islander population. 21, 22, 23
5.1 The Tasmanian Government Quality, timely advice and support on Aboriginal issues and public sector are provided was provided. with quality, timely advice and support on Aboriginal issues.
5.1 The performance of the The performance of the Tasmanian Government and Tasmanian Government and public sector was monitored and evaluated. public sector in the area of Aboriginal affairs is monitored and evaluated.
5.1 Increased empowerment, self- There has been very little movement in this area and the determination and self- OAA continues to work with Government agencies to management by the Aboriginal gain results. community in its pursuit for recognition and protection of Aboriginal rights.
5.1 Increased participation by the The awareness of Government agencies regarding the Aboriginal community in participation by the Aboriginal community in consultation, negotiation, consultation, negotiation, decision-making, monitoring decision-making, monitoring and evaluation on issues relevant to the Aboriginal and evaluation on issues community continues to increase. relevant to the Aboriginal community.
5.1 Improved access by the The number of Aboriginal people accessing the full Aboriginal community to the full range of Government programs and services continues range of Government programs to increase slowly. and services.
5.1 Increased number of Aboriginal 10, 16 Aboriginal employment statistics increased, across staff and other staff with the most areas of Government and the number of other staff ability to deal with Aboriginal with the ability to deal with Aboriginal issues slowly issues, that the Government increases. recruits, appoints and retains.
32 Annual Report 2002-03 Department of Premier and Cabinet
OUTPUT GROUP 5 ABORIGINAL AFFAIRS
BP2 QUANTITATIVE 2000-01 2001-02 2002-03 2003-04 OUTPUT PERFORMANCE MEASURES UNITS ACTUAL ACTUAL ACTUAL TARGET
5.1 Number of Aboriginal people practising cultural activities including hunting, fishing and gathering. N n.a. 200 194 250
5.1 Number of Indigenous cadetships, police recruits, custodial officer recruits and traineeships in the State Services. N n.a. 4 11 20
5.1 Number of Aboriginal-identified positions in the State Service that can only be filled by Aboriginal and Torres Strait Islanders. N 46 50 55 60
5.1 Number of Aboriginal-tagged positions in the State Service that have an essential requirement of an ability to communicate effectively and sensitively with Aboriginal and Torres Strait Islander peoples and a knowledge and understanding of contemporary Aboriginal culture and society. N 10 12 18 15
Department of Premier and Cabinet Annual Report 2002-03 33
OUTPUT GROUP 6 MULTICULTURAL TASMANIA
OUTPUT BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
6.1 Support and services provided 1, 3, 8, State Government services have become more to people of diverse cultural 11, 12, responsive to the needs of clients from diverse backgrounds in Tasmania. 14 backgrounds. As an example, some departments are now budgeting for interpreter costs, using interpreters more efficiently – to provide information - and considering ways by which information about a range of services can more easily be accessed by people with low English language skills.
Employers sponsoring people with skills to work in the State under the Regional Sponsored Migration Scheme are now better informed through information received from Multicultural Tasmania.
6.1 Quality policy advice provided Input to all State and Local Government partnership to State, Local and relevant agreements was continued. Six TACMA meetings were Commonwealth Government held. Advice to the Multicultural Policy organisations, the University Interdepartmental Committee and Settlement Working and TACMA. Group was provided. Advice to Migrant Resource Centre Boards, Tasmanian Immigration Settlement Committee meetings (six times a year) and its sub- committees, National Skills workshops – Immigration (four times/year) was provided and liaison with the University on various issues including International students and the production of the Multicultural Tasmania calendar was also provided. Various other meetings throughout the year with employers and employing bodies on issues relating to migrants and their settlement were conducted.
6.1 Understanding and awareness More people are becoming aware of the need to of cultural differences by our provide appropriate services to people of diverse communities. cultural and linguistic backgrounds. There is increased recognition of a difference in body language and habits and, as a result, some allowance is made for these differences.
Thirty workshops and talks on cultural sensitivities were presented to migrant communities, schools, public servants and private organisations.
6.1 Employers’ recognition of skills As a result of information provided to employers by and expertise migrants bring to Multicultural Tasmania, Tasmania’s pool of skilled Tasmania. people is growing thus contributing to our population growth. In turn, Tasmanians are benefiting from their knowledge and skills that are being imparted to others and a growing number of employers are more willing to employ people from overseas.
6.1 A more culturally diverse and There has been an increasing settlement in Tasmania of harmonious multicultural refugees from Iran, Iraq, Afghanistan and many African community. countries.
The settlement of large refugee family units in Tasmania will be conducive to their remaining in the State and ultimately sponsoring more family members to join them. This will result in a more diverse migrant community in Tasmania and an increase in population.
34 Annual Report 2002-03 Department of Premier and Cabinet
OUTPUT GROUP 6 MULTICULTURAL TASMANIA
BP2 QUANTITATIVE 2000-01 2001-02 2002-03 2003-04 OUTPUT PERFORMANCE MEASURES UNITS ACTUAL ACTUAL ACTUAL TARGET
6.1 Total number of people certified to migrate under the Regional Sponsored Migration Scheme (RSMS). N 101 145 125 135
6.1 Number of attendances at cultural events in Tasmania. N 30 48 48 40
6.1 Number of students accessing English language classes at TAFE. N 213 240 245
6.1 Total number of people migrating to Tasmania (calendar year). N 470 669 741 700
Department of Premier and Cabinet Annual Report 2002-03 35
OUTPUT GROUP 7 DEVELOPMENT OF LOCAL GOVERNMENT
OUTPUT BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
7.1 To facilitate State Government 12.1.2 and Local Government working 13.1.1 in partnership through: 15.4.1
• the provision of quality Continued to provide timely and well-researched strategic advice to the advice. Premier, Minister and State agencies;
• effective co-ordination, implementation and The number of bilateral agreements signed during the evaluation of the Partnership year doubled. A rigorous monitoring and reporting Agreements program; process remains in place. Annual evaluations and major reviews were also undertaken.
• executive support to the Premier’s Local Government The Division continued to provide timely and effective Council and Local support to the PLGC and the Local Government Board. Government Board; The Board completed its determined number of reviews.
• the development, review and Substantial review of the Local Government Act 1993 implementation of legislation underway. relevant to Local
Government;
Continued to monitor issues that may affect Local • research and analysis of Government and provided advice where appropriate. issues and policy initiatives impacting on Local
Government; and
Third KPI report completed. There are now KPI reports • implementation of the key for the 1999-2000, 2000-2001, and 2001-2002 financial performance indicators years. program.
BP2 QUANTITATIVE 2000-01 2001-02 2002-03 2003-04 PERFORMANCE MEASURES UNITS ACTUAL ACTUAL ACTUAL TARGET
7.1 Number of bilateral, regional, and statewide Partnership Agreements signed. N 2 6 8 7
7.1 Number of Partnership Agreements being implemented. N 6 12 20 32
7.1 Number of Local Government Board general reviews of initial round completed. N 4 5 5 5
36 Annual Report 2002-03 Department of Premier and Cabinet
OUTPUT GROUP 8 WOMEN TASMANIA
OUTPUT BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
8.1 Increased participation of 4, 6, 7, Women Tasmania extended its community engagement Tasmanian women in the 21, 22, program, with a number of new initiatives focusing on political, social, economic and 23, 24 target groups who face significant barriers to social and civic life of the community, economic participation. through the provision of policy advice, and community Initiatives for older women included establishing an outreach and development. older women's portal and providing increased technological, administrative and financial support to older women's organisations. Initiatives for Aboriginal women included the formation of an Aboriginal Women's issues group and the successful launch of a collective product showcasing excellence in Aboriginal arts in Tasmania.
Women Tasmania also created a traineeship for a young refugee woman, launched a successful multicultural arts product and is currently working with African women on several economic development projects. Women Tasmania worked in partnerships with schools in all regions to offer mentoring programs for young women to increase career and lifestyle choices. Women Tasmania also funded a pilot program for young disadvantaged women in George Town, as part of a longitudinal intervention outcomes study.
8.1 Government programs, policies Policy input was provided into a number of Cabinet and services that will be more minutes, State plans and parliamentary and other responsive to women’s needs. inquiries on a range of issues including preventing and responding to domestic violence, meeting women's needs to better balance family and working life, child- care, vocational education and training of women, immigration and settlement services, service delivery needs of Aboriginal women, women with unmet and acute housing needs, women with disabilities and women in poverty.
Department of Premier and Cabinet Annual Report 2002-03 37
OUTPUT GROUP 8 WOMEN TASMANIA
BP2 QUANTITATIVE 2000-01 2001-02 2002-03 2003-04 OUTPUT PERFORMANCE MEASURES UNITS ACTUAL ACTUAL ACTUAL TARGET
8.1 Increased participation of Tasmanian women in the political, social, economic and civic life of the community, through the provision of policy advice, and community outreach and development. A achieved achieved achieved achieve
8.1 Government programs, policies and services that are more responsive to women’s needs. A achieved achieved achieved achieve
8.1 Representation of women on Government boards and committees. % 31 32 34 34
8.1 Proportion of women in senior management positions in the public sector. % 28 28 28 30
8.1 Pay equity ratio between female and male wages (based on adult ordinary-time full-time earnings). % 85 88 89 90
8.1 Number of people using Women Tasmania resource centres. N 4 437 10 688 11 342 12500
8.1 Number of 1800 phone calls to Women Tasmania. N 1 685 2 082 1 614 n.a.
8.1 Number of hits on Women Tasmania website. N 37 213 64 007 105 886 75 000
38 Annual Report 2002-03 Department of Premier and Cabinet
OUTPUT GROUP 9 TASMANIA TOGETHER PROGRESS BOARD
OUTPUT BENEFIT TARGETS TT LINKS RESULTS AS AT 30 JUNE 2003
9.1 Enable the Tasmania Together All Legislative requirements met. Progress Board to perform its functions and exercise its powers and administer the day- to-day operations of the Progress Board in accordance with the legislation.
Note: Reference should also be Project plans reviewed and endorsed by Board. made to the Tasmania Together Progress Board Business Plan Stage 1 The First Years.
Department of Premier and Cabinet Annual Report 2002-03 39 OUR ACTIVITY
OUTPUT GROUP 1: SUPPORT FOR EXECUTIVE DECISION-MAKING
OUTPUT 1.1: STRATEGIC POLICY AND ADVICE
RESPONSIBLE OPERATING UNIT
Policy Division Kate Kent, Director Telephone: (03) 6233 2837 Facsimile: (03) 6233 2242 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/policy/
DESCRIPTION
The focus of this Output is to provide services to assist the Premier and Cabinet to make informed decisions. The primary services include: • research, advice and policy development on issues relevant to the Government's overall policy framework and agenda; • reviewing and co-ordinating policy proposals from other government agencies; • inter-government liaison and co-ordination; and • monitoring the impact of the Government's policies and programs.
ACHIEVEMENTS AND HIGHLIGHTS
Inter-Governmental Relations The Division provided advice and co-ordinated a whole-of-government contribution on a number of inter- governmental issues, including trans-national crime and terrorism, handgun control, Aboriginal reconciliation, Indigenous child protection, ageing, environmental (such as water reform, greenhouse and the Commonwealth Oceans Policy), energy policy, drugs policy, natural disaster mitigation and response, human cloning and stem cell research and a national approach to ensure preparedness in the event of a Foot and Mouth disease outbreak.
40 Annual Report 2002-03 Department of Premier and Cabinet The Division convenes the Inter-governmental Reference Group, a cross-agency group that meets quarterly to improve and enhance whole-of-government co-ordination of Commonwealth/State relations.
The activities of the Division in inter-governmental relations contribute to progressing Goal 14 of Tasmania Together: “ensures there is greater co-operation at all levels of Government and among political parties to improve the lives of Tasmanians.”
Council of Australian Governments (COAG)
COAG meeting COAG met on 6 December 2002 to discuss major policy issues including counter-terrorism, handgun control, child protection, water property rights, ageing and public liability insurance.
Leaders’ Forum The Leaders’ Forum of State and Territory First Ministers met on 6 December 2002 to consider issues on the COAG agenda significant to the States and Territories.
Council of Australian Governments (COAG) Senior Officials’ Meetings COAG Senior Officials met on 23 August 2002, 1 November 2002 and 16 May 2003. The meetings considered a range of issues, including: • counter-terrorism arrangements; • handgun control; • public liability insurance, medical indemnity insurance and terrorism insurance; • human embryo research, including human cloning; • National Energy Policy; • natural disaster relief and mitigation; • social policy issues, including: - the social and economic impact of Australia’s ageing population; - Aboriginal reconciliation; - Indigenous child protection; • the environment: - National Action Plan for Salinity and Water Quality; - National Greenhouse Strategy; - Water property rights; and • Review of Ministerial Councils.
Department of Premier and Cabinet Annual Report 2002-03 41 The Division plays a significant role in inter-governmental issues including:
Counter-Terrorism The Division assisted Tasmanian representatives on the National Counter-Terrorism Committee to implement the outcomes of the Leaders’ Summit on 5 April 2002 related to terrorism and the Inter- governmental Agreement on National Counter-terrorism Arrangements. Counter-terrorism issues were also prominent matters on the COAG agenda during the year.
Drug Strategy The Division continues to co-ordinate policy on drug issues arising from the 1999 COAG National Drug Strategy, particularly in relation to the COAG Illicit Drug Diversion Initiative (IDDI). The Division is represented on the IDDI State Reference Group and continues to oversee implementation and monitoring of the initiative.
Energy Policy The Division assisted the Department of Infrastructure, Energy and Resources to develop the Tasmanian Government submission to the Review of the Renewable Energy (Electricity) Act 2000, establishing the Mandatory Renewable Energy Target.
The Division also worked closely with the Departments of Treasury and Finance and Infrastructure, Energy and Resources to develop consistent whole-of-government policy advice in relation to energy market reform issues being progressed at both the national and State level, primarily in response to the COAG Energy Market Review. The relationship between developing energy policy and greenhouse policy has been a focus of the Division’s attention.
Foot And Mouth Disease (FMD) In September 2002, the Division was involved in a major exercise to test Australia’s capacity to manage a foot and mouth disease outbreak. Known as ‘Exercise Minotaur’, the simulation tested Australia’s preparation for an FMD outbreak and new whole-of- government frameworks developed to address a major animal disease emergency. At a State level, ongoing preparedness will be maintained through the Emergency Animal Disease Preparedness Program.
Greenhouse The Division chairs the Greenhouse Strategy Group (GSG), responsible for co-ordinating policy. The GSG has developed a Program Business Plan identifying a number of discrete greenhouse related projects, providing a structure to facilitate cross-agency co-ordination and outlining key milestones and timelines. The Plan will provide a focus for the GSG over the coming year.
42 Annual Report 2002-03 Department of Premier and Cabinet The Division continues to be involved in the COAG High Level Group on Greenhouse which has undertaken a review of the National Greenhouse Strategy and is developing a new National Framework on Climate Change. The Division also participated in the Tasmanian Greenhouse Consultative Committee made up of representatives from the government, business and community sectors.
These greenhouse related forums are developing and implementing a range of strategies linked to several Tasmania Together Benchmarks: 24.6.3 Levels of greenhouse gas production; 24.6.4 Carbon store capacity; and 24.12.1 Amount of non-renewable energy consumed domestically and commercially.
Handguns The COAG meeting of 6 December 2002 agreed to a national approach to restrict the availability and use of handguns, particularly concealable handguns. COAG endorsed the 28 resolutions made by the Australasian Police Ministers’ Council (APMC) and agreed that legislative and administrative measures to implement the resolutions should be in place by 30 June 2003.
COAG also agreed that reducing the number of handguns held legally in the community should be accompanied by a compensation scheme for licensees who are compelled to hand in handguns, operating from 1 July 2003 until 1 January 2004. The compensation scheme was to be funded firstly from $15 million remaining from the 1996 firearms buy-back funds and then shared on a two-thirds:one-third basis between the Commonwealth and the States and Territories.
Human Cloning and Embryo Research Together with the Department of Health and Human Services, the Division participated in meetings of the COAG Implementation Working Group (CIWG) and an Ad Hoc Senior Officials’ Committee that dealt with implementing the national legislative regime, which was agreed at the 5 April 2002 COAG meeting. The regime aims to ban human cloning and regulate scientific research involving human embryos. This work included developing a draft Inter- governmental Agreement on human cloning and embryo research. The Division was also closely involved in developing Tasmanian legislation to support the national regulatory regime, the Human Cloning and Other Prohibited Practices Bill 2003 and the Human Embryonic Research Regulation Bill 2003.
Natural Disasters On 8 June 2001, COAG commissioned a review of the nation’s arrangements for dealing with natural disasters. A senior officer from the Division and the Director of the State Emergency Service represented the State on a national High Level Group responsible for examining Australia’s approach to disaster relief, recovery and mitigation. The report, ‘Natural Disasters in Australia: Reforming
Department of Premier and Cabinet Annual Report 2002-03 43 Mitigation, Relief and Recovery Arrangements’, has been finalised and is to go to COAG in the second half of 2003.
Oceans Policy The Commonwealth established the National Oceans Office (NOO) in Tasmania in April 2000 and embarked on developing the South East Regional Marine Plan comprising waters off southern New South Wales, eastern South Australia, Victoria and Tasmania and including Macquarie Island. While the plan focuses on Commonwealth waters, any changes in the management of these waters may potentially affect the management practices of State waters.
Along with the Department of Primary Industries, Water and Environment, the Division provided Tasmanian representation on the South East States Consultative Working Group and several other Commonwealth-State forums co-ordinating input into the Regional Marine Plan. The Division chaired an Inter-departmental Committee to ensure a whole-of-government perspective on this issue.
Water Reform The Division, along with the Local Government Division, continues to implement water reforms across the State. This reform is in line with National Competition Policy and the COAG Strategic Framework for the Sustainable Reform of the Australian Water Industry.
The Division continued to chair the Inter-departmental Water Policy Committee, which provides high-level strategic advice to Cabinet and prepares the Government’s annual reports to the National Competition Council (NCC).
The Division was also represented on the Senior Officials’ Working Group on Water, which has been formulating a National Water Initiative, with an inter-governmental agreement to be drafted during late 2003 and early 2004.
Treaties and Trade Issues The Division was also involved in inter-governmental meetings relating to Australia’s treaty-making processes including meetings of the Standing Committee on Treaties and consultations on the Australia-Singapore Free Trade Agreement and the negotiation of Free Trade Agreements with the United States and Thailand. The Division also co-ordinated Tasmanian Government submissions concerning relevant treaties and international conventions to the Commonwealth Parliament’s Joint Standing Committee on Treaties.
Involvement in Bilateral Negotiations The Division provides whole-of-government advice and support in negotiating key bilateral funding agreements between the Tasmanian and Commonwealth Governments. They include:
44 Annual Report 2002-03 Department of Premier and Cabinet • A bilateral agreement for the extension of the Commonwealth Government’s Natural Heritage Trust (NHT); • Natural Heritage Trust 2: - In June 2003 the Commonwealth and Tasmanian Governments signed a bilateral agreement to deliver phase two of the Natural Heritage Trust. The agreement provides for joint investments by both governments in remediation and protection of the natural environment. The agreement recognises and adopts the Natural Resource Management Act 2002 and the regional arrangements for identifying priorities and co-ordinating activities. The agreement brings together the processes for administering the Natural Heritage Trust and the National Action plan for Salinity and Water Quality. The Division is also represented on the Commonwealth/State Steering Committee; The bilateral agreement and the arrangements for delivering the Natural Heritage Trust represent a significant opportunity to address a number of Tasmania Together Benchmarks under goals 21, 22, 23 and 24. • Commonwealth, State and Territory Disability Agreement (CSTDA); • Commonwealth-State Housing Agreement (CSHA); and • Australian Health Care Agreement (AHCA).
Inquiries The Tasmanian Government has provided comments to Inquiries by the Commonwealth Parliament and other instrumentalities during the year. The Division co-ordinated a whole-of-government response to those Inquiries considered to be particularly relevant to Tasmania.
The Division co-ordinated whole-of-government submissions to 13 national Inquiries throughout 2002-03, including: • Standing Committee on Agriculture, Fisheries and Forestry’s Inquiry into the Future Water Supplies for Australia’s Rural Industries; • Standing Committee on Education and Training’s Inquiry into Vocational Education and Training; • Legal and Constitutional References Committee’s Inquiry into Progress towards National Reconciliation; • Community Affairs Committee’s Inquiry into Poverty in Australia; • Economics References Committee’s Inquiry into the Structure and Distributive Effects of the Australian Taxation System; • Senate Committee on Rural and Regional Affairs and Transport’s Inquiry into Rural Water Resource Use; and • Standing Committee on Communications, Information Technology and Arts’ Inquiry into the Future Opportunities for
Department of Premier and Cabinet Annual Report 2002-03 45 Australian Film, Animation, Special Effects and Electronic Games industries.
Other policy areas where the Division has undertaken a lead role include:
Basslink as a Project of State Significance The Department has continued to co-ordinate whole-of-government input into the Basslink project. This has included: • chairing the Basslink Steering Committee comprising senior officials from relevant government agencies; and • chairing a joint working group of Tasmanian, Victorian and Commonwealth officials to investigate the adequacy of the legislative regime for the sub-sea portion of the Basslink cable.
The Joint Advisory Panel submitted its final report to the relevant Victorian and Commonwealth Ministers on 24 June 2002. The project received approval to proceed to construction from the Commonwealth, Victorian and Tasmanian governments in the second half of 2002. The Steering Committee continues to monitor implementation of the approved plans for the construction of Basslink.
The three governments endorsed the working group recommendation that there should be appropriate legislation in place to govern the installation, operation and maintenance of the cable across Bass Strait.
Disability Policy The Division chairs a Steering Committee to develop an overarching framework for planning and prioritisation to meet the needs of people with disabilities. The proposed Framework for Action for People with Disabilities in Tasmania has links to Tasmania Together Goal 9: Foster an inclusive society that acknowledges and respects our multicultural heritage, values diversity and treats everyone with compassion and respect.
The Committee includes representatives from Government agencies and the community. Early in the process, it was agreed that the issue of disability was to be considered as a human rights issue rather than an issue of ‘health’ or ‘access and equity’. A discussion paper was finalised for use in public consultation and research towards the planned Framework for Action has begun.
Statistical Co-ordination
The Division provides support for the Tasmanian Statistical Advisory Committee and the Statistical Policy Committee. Both committees play an important role in sharing statistical information between agencies and the Australian Bureau of Statistics, and in addressing information management issues that assist in policy development, service delivery and program evaluation.
46 Annual Report 2002-03 Department of Premier and Cabinet University Partnership Agreement The Division has continued to work with other agencies and the University of Tasmania to implement the University Partnership Agreement. The Division provides executive support to the Partnership Management Group (PMG), which oversees the Partnership Agreement and co-ordinates issues presented to the PMG.
The current Agreement expires at the end of 2003. A review is underway with the aim of developing a new Agreement focusing more closely on key Government and University strategic priorities.
The Division also maintains contact between the University and the Government on matters of mutual interest not specifically included in the Agreement.
Volunteer-For-A-Day Program The Volunteer-for-a-Day (VFD) Program was a major Tasmanian Government initiative during the 2001 International Year of the Volunteer (IYV). The Program, a national ‘first’, allowed State Service employees to undertake a volunteer activity for a day during normal working hours to gain a greater understanding of the day-to-day activities of community-based organisations.
DPAC hosts an interactive website to support the Program. State Service employees are able to access the site and self-select the volunteer activities. The website address is http://www.volunteerday.tas.gov.au.
Division staff provide co-ordination and supervision of the Program and the website. The Division co-ordinates this Program through an Inter-Agency Reference Group with all Agencies represented on the Group.
During 2002-03, 114 organisations registered 138 activities and 99 State Service employees volunteered a day of their time.
Continuation of the VFD Program contributes to Goal 3 of Tasmania Together: to recognise, support and measure the contribution of unpaid and paid volunteer work to the community.
Department of Premier and Cabinet Annual Report 2002-03 47 PEOPLE AND EVENTS
Stuart Lockie (Social Projects Unit)
Cheryl Natoli (Policy Division)
48 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT 1.2: MANAGEMENT OF POLICY PROJECTS
RESPONSIBLE OPERATING UNIT
Policy Division Kate Kent, Director Telephone: (03) 6233 2837 Facsimile: (03) 6233 2242 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/policy/
DESCRIPTION
In support of this Output, the Policy Division provides services to assist the Premier and Cabinet make informed decisions, primarily: • in managing issues of critical importance to Government; and • developing and co-ordinating strategies, programs and projects designed to progress the Government’s priority objectives.
ACHIEVEMENTS AND HIGHLIGHTS
Tasmania Together Tasmania Together is an integral part of the State Government’s strategic policy framework and provides a basis for setting Government policy priorities and allocating resources.
Within Government, the Division co-ordinates and supports the development of processes to ensure agencies address Tasmania Together benchmarks. The Division is also responsible for overseeing the preparation of reports outlining Government activity.
In 2002-03 particular emphasis was placed on reforming existing planning, management and service delivery processes to ensure all agencies actively contribute towards the benchmarks and to promote further integration of Tasmania Together into agency business and practices. These arrangements included: • identifying priority benchmarks for 2003-05, agreed by Cabinet in October 2002; • clarifying the roles and responsibilities of Government agencies by identifying a single ‘co-ordinating agency’ for each benchmark and enhancing arrangements for monitoring the progress being made to achieve benchmarks, particularly those identified as priorities for 2003-05;
Department of Premier and Cabinet Annual Report 2002-03 49 • amending the State Budget process so all agency bids are assessed within a Tasmania Together context; and • enhancing reporting and monitoring arrangements.
The Division continued to provide Secretariat support for an Inter-departmental Committee, with membership at Secretary and Deputy Secretary level, to drive and co-ordinate implementation and reporting processes across government.
The Division also participated in cross-agency Working Groups aimed at addressing priority benchmarks and established cross-agency arrangements to ensure social policy related benchmarks are addressed in a co-ordinated manner.
In May 2003, the Premier released the Tasmania Together Government Activity Report 2003, a comprehensive report on Government progress toward implementing the benchmarks.
Social Policy Co-ordination Poverty, health, education, crime and unemployment are all interwoven and their causes and consequences spread throughout our community.
The State Government has emphasised the need for greater social policy co-ordination across government agencies, between services in the public and community sectors and with communities and Local Government. Implementing strategies to progress Tasmania Together social policy priorities also requires improved integration and co-ordination across government.
This emphasis on a whole-of-government and whole-of-community approach to social issues has been strengthened by the formation of the Social Policy Sub-Committee of Cabinet, chaired by the Premier and supported by the Social Policy Interdepartmental Committee (IDC). Government social policy objectives are also aligned with the budget development process.
The Division provides secretariat and executive support to the Social Policy Sub-Committee and the IDC and collaborates with key Government agencies to co-ordinate responses to social policy issues including identifying preventative and early intervention strategies.
Women Tasmania, Multicultural Tasmania, the Office of Aboriginal Affairs and the Seniors Bureau are all located within the Department of Premier and Cabinet and bring leadership and a strong integrated whole-of-government response to the needs of their target groups.
50 Annual Report 2002-03 Department of Premier and Cabinet Social Projects Unit The Social Projects Unit was established within the Policy Division of the Department in 2003 to work in collaboration with the key social policy and service delivery agencies - Education, Health and Human Services, Justice and Industrial Relations, Police and Public Safety and Treasury and Finance.
The purpose of the Social Projects Unit is to add value to existing social policy frameworks and to develop and support collaborative efforts across government. The Unit is: • collaborating with key agencies on social projects and social policy issues, consistent with the Government’s policy objectives; and • consulting and liaising with other levels of government and with the community/volunteer sector to encourage a greater alignment of government and community.
The Social Projects Unit is currently managing and co-ordinating two projects: • At School, On Time, Ready for Work - aimed at improving school attendance; and • Kids in Mind – identifying areas of support for children and families where a parent has a mental illness.
Partnership Agreement between the State Government and Volunteering Tasmania (Inc.) The Division co-ordinated a Partnership Agreement between the State Government and Volunteering Tasmania (Inc). The aim of the Agreement is to build the profile and practice of volunteering in Tasmania with a particular emphasis on addressing Goal 3 Benchmarks of Tasmania Together: “recognise and value the many contributions that volunteers and unpaid workers can – and do – make to their community”.
The Partnership Development Group included members from State Government agencies, Local Government and Volunteering Tasmania. The Partnership Agreement was signed on 15 May 2003.
The areas identified in the Partnership Agreement as requiring further work include: • management of volunteer activities; • promotion of the diversity of volunteers and volunteer opportunities; • reimbursement of volunteer costs; • insurance issues; and • Volunteer-for-a-Day opportunities. The Division will continue to provide strategic advice and secretariat support for the Partnership Management Group to implement the Partnership Agreement.
Department of Premier and Cabinet Annual Report 2002-03 51 RFA Review The Department co-ordinated State Government input into the Five Year Review of Progress with Implementation of the Tasmanian Regional Forest Agreement (RFA). The Review was completed within budget and in accordance with the Scoping Agreement and timetables as amended by the Steering Committee. The Department was represented on the Reference Panel appointed by the Resource Planning and Development Commission.
The Review concluded that most of the milestones had either been met or there had been substantial progress toward their implementation. The Department has co-ordinated advice to Government on implementing the RFA Review recommendations.
Memorandum of Understanding with National Association of Testing Authorities (NATA) During the year, the Division continued negotiating with the National Association of Testing Authorities (NATA) to develop a Memorandum of Understanding with the Tasmanian Government. Discussions also continued with NATA accredited agencies.
The Memorandum of Understanding is designed to enable NATA to provide leadership in Tasmania in accrediting laboratories, thereby providing a network of competent accredited service providers to meet the needs of the Tasmanian community and the Tasmanian Government.
From a State perspective, the Memorandum of Understanding is designed to allow all Tasmanian regulatory agencies to work with NATA, as appropriate, to ensure that laboratories or inspection bodies accredited by NATA maintain the level of competence required to satisfy relevant regulatory requirements.
52 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT 1.3: SENIORS BUREAU – POLICY ADVICE AND COMMUNITY SERVICES
RESPONSIBLE OPERATING UNIT
Seniors Bureau Ann Herbert, Acting Manager Telephone: (03) 6233 4532 Facsimile: (03) 6233 4164 Email: [email protected] Internet web-site: http://www.dpac.tas.gov.au/divisions/seniors/
DESCRIPTION
The Seniors Bureau promotes the continuing contribution of older people in the Tasmanian community and works in collaboration with the community and government to enhance the quality of life and maintain or improve the well-being of seniors. This involves promoting positive ageing, providing advice on issues affecting the quality of life of older Tasmanians and ensure older people are consulted in policy development.
The work of the Seniors Bureau is guided in part by the vision, principles and objectives of the Tasmanian Plan for Positive Ageing 2000 – 2005. This involves developing partnerships with key organisations including the media, the Council on the Ageing, the business sector, Local Government and schools.
The Seniors Bureau has three major areas of focus: developing and co-ordinating positive ageing policy across government; managing and administrating the Seniors Card Scheme; and co-ordinating Seniors Week.
ACHIEVEMENTS AND HIGHLIGHTS
There were a number of achievements and highlights for the Seniors Bureau during 2002-03 including: • the transfer of the Seniors Bureau from the Department of Health and Human Services to the Department of Premier and Cabinet, enabling a more integrated and co-ordinated approach to seniors issues across the government; • the first Regional Positive Ageing Forum held in Burnie, sponsored and organised in partnership with the Burnie City Council;
Department of Premier and Cabinet Annual Report 2002-03 53 • twelve senior members of the community were appointed to the Positive Ageing Consultative Committee (PACC); • in co-operation with the Department of Education, a guide was published entitled Partners in Time, containing practical strategies for inter-generational activities between students, schools and seniors; • presentation of the Award for Excellence in Reporting on Older Tasmanians at the 2003 Media, Entertainment & Arts Alliance (MEAA) Annual Media Ball. The Premier, Jim Bacon MHA, presented this award to the Advocate newspaper reporter, Libby Bingham; • a successful business recruitment campaign for the Seniors Card Directory and launch of a revamped colour directory of business discounts and concessions available to the 55,000 cardholders in Tasmania; • co-ordination of over 300 events for Seniors Week 2002 covering a diverse range of interests and activities; and • following the signing of the Partnership Agreement between the State Government and local councils, the Seniors Bureau worked with a number of Local Governments to develop ‘Positive Ageing’ strategies.
PEOPLE AND EVENTS
Leonie Wiggins, Ann Herbert, Trish Price, Theresa Moore (Seniors Bureau)
54 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT GROUP 2: GOVERNMENT PROCESSES AND SERVICES
OUTPUT 2.1: MANAGEMENT OF EXECUTIVE GOVERNMENT PROCESSES
RESPONSIBLE OPERATING UNITS
Executive Division Philip Foulston, Director Telephone: (03) 6233 6790 Facsimile: (03) 6223 8609 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/execdivision/
Protocol Office Fiona Birkett, State Protocol Officer Telephone: (03) 6233 6703 Facsimile: (03) 6233 3345 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/execdivision/protocol
Cabinet Office Helen Howlin, Manager Telephone: (03) 6233 2275 Facsimile: (03) 6233 2201 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/execdivision/caboffice
Executive Council Secretariat David Colegrave, Secretary/Clerk Telephone: (03) 6233 3433 Facsimile: (03) 6233 2201 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/execdivision/executivecouncil
DESCRIPTION
Management of Executive Government Processes includes administrative support for Executive Government bodies such as Cabinet and the Executive Council, co-ordination of State protocol, security and other matters. The services provided include preparation, scrutiny and processing of documents, advice to the Governor, Ministers and departments on procedures and
Department of Premier and Cabinet Annual Report 2002-03 55 administrative policy, management of official visits, State receptions and functions, co-ordination of the honours and award nomination processes and participation in national counter-terrorism processes.
ACHIEVEMENTS AND HIGHLIGHTS
Cabinet There were 34 meetings of Cabinet, including five held in regional centres: Coles Bay; George Town; Launceston; New Norfolk; and Triabunna. A total of 329 submissions were processed and 326 decisions recorded. The Cabinet Office also processed 25 Questions on Notice for the House of Assembly and 32 for the Legislative Council, as well as 10 Government Responses to Petitions.
Cabinet Office staff continue to contribute to an ongoing training program for State servants including discussions with individuals and small groups of employees, subscription courses co-ordinated by the Tasmanian Training Consortium, and specialist sessions organised by individual departments.
Executive Council The Executive Council met 24 times dealing with 314 matters.
Official Visits The State hosted 18 official visits by Ambassadors, High Commissioners and other senior diplomats and members of the consular corps during the 2002-03 financial year. As well, assistance was given to organise a number of unofficial visits to the State.
Visits in chronological order were: • His Excellency, Mr José Ramón Barañano Fernández, Ambassador of Spain; • His Excellency, Mr Rajendra Singh Rathore, High Commissioner for India; • His Excellency, Mr Luk Darras, Ambassador of the Kingdom of Belgium, accompanied by the Hon. Consul, Mr Graham Woodward; • Mr David Hopper, Consul General of the United States of America; • His Excellency, Mr Willy Gaa, Ambassador of the Philippines, accompanied, by the Hon. Consul, Mr Paul Green; • Mr Junting Tian, Consul General of the People’s Republic of China;
56 Annual Report 2002-03 Department of Premier and Cabinet • Her Excellency, Mrs Anneli Puura—Märkälä, Ambassador of Finland, accompanied by the Hon. Consul, Mr Andrew Kemp AM; • His Excellency, Mr Khizar Hayat Khan Niazi, High Commissioner for Pakistan; • His Excellency, Mr Piergiorgio Mazzocchi, Ambassador and Head of Delegation of the European Commission; • His Excellency, Mr Ove Thorsheim, Ambassador of Norway, accompanied by the Hon. Consul, Mr Simon Fitzgerald; • Ms Madelien A.J. de Planque, Consul General of The Netherlands, accompanied by the Hon. Consul, Mr George Huizing; • Her Excellency, Dr Anna Turenicova, Ambassador of Slovakia; • His Excellency, Mr Song Young-Shik, Ambassador of The Republic of Korea; • His Excellency, Mr Joseph Koh, High Commissioner for The Republic of Singapore; • His Excellency, Dr Klaus-Peter Klaiber KCMG, Ambassador of the Federal Republic of Germany; • His Excellency, Mr Leonid Moiseev, Ambassador of the Russian Federation; • Mr Hasan Sevilir Asan, Consul General for the Republic of Turkey; and • Her Excellency, Miss Suchitra Hiranprueck, Ambassador of Thailand.
Three other visits rate special mention.
In November 2002, HRH The Crown Prince Philippe of Belgium and Princess Mathilde chaired a large Belgian trade and investment delegation to Australia. The delegation was led by the Belgian Federal Deputy Minister for Foreign Affairs, Ms Annemie Neyts- Uyttebroek, and included business people and a large contingent of European Union media. The delegation visited Tasmania to enable The Crown Prince to launch the Belgian company Kreglinger’s new sparking wine at its Pipers Brook vineyard and briefly visit the Freycinet area.
March 2003 saw a five-day visit, during the “10 Days on the Island” program, by His Excellency Kay Rala Xanana Gusmão, President of the world’s newest nation Timor-Leste. President Gusmão was accompanied by his family, the Consul General, Mr Abel Guterres and two advisers. At the Tasmanian Writers’ Centre’s invitation President Gusmão participated in the Tasmanian Readers’ and Writers’ Festival, including discussion sessions and reading his own poetry. A program of visiting government and private enterprise was also undertaken as a precursor to a proposed formal visit in the next 6 – 12 months.
Department of Premier and Cabinet Annual Report 2002-03 57 The Rt Hon. the Lord Mayor of the City of London, Alderman Gavyn Arthur, accompanied by the Lady Mayoress; Chief Commoner, Mrs Joyce Nash OBE; and The City Marshall, Colonel Billy King- Harman CBE visited the State briefly over the Easter break. Alderman Arthur, a direct descendant of Governor Arthur fulfilled a life-long wish to visit Tasmania and Port Arthur, following an official visit to Melbourne to attend a legal conference.
Every effort is made to ensure that the State and its economy benefit from official visits by diplomats. Visitors are provided with extensive briefings on the State’s primary and secondary industries and contact with both government and private enterprise is included in the itineraries.
Official Functions The State Protocol Office organised seven official functions: • State-Civic Reception following a public welcome home in Elizabeth Street Mall for Tasmanian and Australian members of the Manchester 2002 Commonwealth Games Team; • Luncheon to mark the closing of the YMCA 2002 Youth Parliament; • Morning tea to mark Children’s Week; • State-Civic Reception for the USS Aircraft Carrier Camden; • Reception to mark the Hobart Cup 2003; • Reception to mark the 2003 Australian Amateur Boxing Championships; and • Dinner to welcome the Lord Mayor of the City London. Assistance and advice was also provided to several other areas of government arranging a number of events.
Anniversaries Congratulatory messages were arranged for 20 Tasmanians celebrating their 100th birthday, 10 reaching their 90th birthday, two 91st birthdays and one 96th birthday.
Wedding anniversary messages were sent to 36 couples for their golden anniversary (50 years), one couple for their emerald anniversary (55 years), sixty-five couples for their diamond anniversary (60 years), seven couples celebrating their 65th anniversary and five couples celebrating their 70th anniversary. Other couples received messages for their 61st, 62nd, 66th and 67th wedding anniversaries
State Service Awards Those Crown employees who have served the State for 40 years or more are entitled to receive a presentation from the Premier to mark the achievement. Employees in agencies are also eligible for awards for shorter periods (25 and 35 years) of service with the State Government.
58 Annual Report 2002-03 Department of Premier and Cabinet No awards were presented during 2002-03 to State Government employees for 25, 35 or 40 years service.
State Flags The State Protocol Office has custody of Tasmanian flags available for loan or presentation. The flags of Australia and numerous other countries are also available for loan purposes. The Premier approved 45 requests for presentation of the Tasmanian flag.
Honours The Office continues to provide administrative support to the State’s representatives on the Council for the Order of Australia and the Australian Decorations Advisory Committee. During the year, 49 Tasmanians received Australian honours. One was appointed a Companion of the Order of Australia (AC), one was appointed an Officer of the Order of Australia (AO), eight were appointed as Members of the Order of Australia (AM), 33 were awarded the Medal of the Order of Australia (OAM), three were awarded the Australian Police Medal (APM), three were awarded the Australian Fire Service Medal (AFSM) and three were awarded the Emergency Services Medal (ESM).
Portfolio Services Unit Responsibility for the Portfolio Services Unit transferred to the Executive Division from the Policy Division.
Security The Director of the Executive Division, together with the Deputy Commissioner of Police, represents Tasmania on the National Counter-Terrorism Committee (NCTC).
The NCTC representatives co-ordinated the implementation of the outcomes of the Leaders’ Summit on Transnational Crime and Terrorism held in April 2002, including new national and local frameworks to meet the future challenges of combating terrorism.
In November 2002, a multi-agency team was established to review Tasmania’s counter-terrorism arrangements. Personnel drawn from Tasmania Police, the State Emergency Service, the Department of Infrastructure, Energy and Resources and the Department of Premier and Cabinet conducted the review. Other government agencies and non-government organisations were also involved. The review considered issues identified in a national Review conducted under the auspices of the NCTC, the lessons from New York and Bali, and Tasmania’s obligations under the new national framework. During the year a number of tasks were completed, including: • consideration of new co-ordination arrangements within Government for managing counter-terrorism issues; • 40 security audits and reports on key government buildings around the State;
Department of Premier and Cabinet Annual Report 2002-03 59 • development of a database of all critical infrastructure in Tasmania and contact with critical infrastructure operators to identify current security arrangements; • identification of CBR equipment required in Tasmania and related training needs; • identification of priority equipment for procurement in 2002-03 and following years; • purchase of metal detection equipment for deployment within government agencies as required; and • development of training courses in bomb search co-ordination and disaster victim identification.
Since the review, new governance arrangements for counter-terrorism and other State security issues have been established in Tasmania. These arrangements include creation of a Ministerial Security Committee, chaired by the Premier and comprising other senior Ministers, the Head of the Department of Premier and Cabinet, the Commissioner of Police and a State Security Advisory Group (SSAG) consisting of officials at Deputy Secretary level from State Government agencies with involvement in counter-terrorism issues.
Both new bodies are supported by the State Security Unit located in the Department of Police and Public Safety. The State Security Unit is responsible for policy development, planning and counter- terrorism exercises and managing the special capability groups within Tasmania Police.
Tasmania has also passed the Terrorism (Commonwealth Powers) Act 2002, which refers certain powers to the Commonwealth to deal with terrorist acts.
PEOPLE AND EVENTS
Judith Foulston and Scott Kerr (Cabinet Office)
60 Annual Report 2002-03 Department of Premier and Cabinet
Visit to Tasmania by the President of Timor Leste, His Excellency Kay Rala Xanana Gusmão, 27-31 March 2003
From left, Ben Chaffey, Ministerial Driver, Fiona Birkett, State Protocol Officer, Rod Balmer, Tasmania Police, His Excellency the President of Timor Leste, Deanna Lynch, State Protocol Office, Captain Chris Beattie, ADC to the Governor
Premier Jim Bacon with students Elizabeth Briggs and Justin Jones of Clarendon Vale Primary School at the Playgroup Morning Tea held on Wednesday, 23 October 2002 at Parliament House
Department of Premier and Cabinet Annual Report 2002-03 61 OUTPUT 2.2: PRINCIPAL AND SUBORDINATE LEGISLATION
RESPONSIBLE OPERATING UNIT
Office of Parliamentary Counsel Peter Conway, Chief Parliamentary Counsel Telephone: (03) 6233 3423 Facsimile: (03) 6233 3335 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/opc
DESCRIPTION
In support of this Output, the Office of Parliamentary Counsel provides a service for drafting new legislation, amendments to existing legislation, advice in relation to legislative drafting and an up-to-date electronic database of Tasmanian legislation.
ACHIEVEMENTS AND HIGHLIGHTS
The Office of Parliamentary Counsel has been able to meet the requirements of the Government's legislative program. The activity of the Office is outlined below: Bills in progress 136 Acts passed 79 Statutory Rules in progress 269 Statutory Rules gazetted 178
Major legislation passed during the year included: Egg Industry Act 2002 Surveyors Act 2002 Natural Resource Management Act 2002 Government Business Enterprises Amendment Act 2002 Water Management Amendment Act 2002 Workplace Health and Safety Amendment Act 2002 Royal Tasmanian Botanical Gardens Act 2002 Taxation Legislation (Miscellaneous Amendments and Repeal) Act 2002 National Parks and Reserves Management Act 2002 Nature Conservation Act 2002 Gaming Control Amendment (Foreign Games Permit) Act 2002
62 Annual Report 2002-03 Department of Premier and Cabinet Justice (Delegated Legislation) Act 2003 Food Act 2003 Electricity Supply Industry Amendment Act 2003 Child Protection (International Measures) Act 2003 Vehicle and Traffic (Vehicle Operations) Notice 2002 Gas Pipelines Regulations 2002 Conveyancing and Law of Property Regulations 2002 Poisons Regulations 2002 Retirement Benefits (Parliamentary Superannuation) Regulations 2002 Gene Technology Regulations 2003 Electricity Supply Industry (Price Control) Regulations 2003
The private and public sectors are provided with access to current up-to-date legislation. The staged repeal of subordinate legislation under the Subordinate Legislation Act 1992 continues. Any new subordinate legislation is automatically loaded onto the database of Tasmanian legislation and is available to the public via the Tasmanian legislation website. The Office continues to develop its own website enabling it to present several indexes to complement the Tasmanian legislation site.
The Office prepares and maintains the ‘Indexes to the Legislation of Tasmania’. This publication is well received by members of the legal profession and others who use legislation. It is hoped that electronic access to this publication can be achieved via the Office of Parliamentary Counsel's website in the future.
PEOPLE AND EVENTS
Michael Gluskie and Glen Gibbs (Parliamentary Counsel)
Department of Premier and Cabinet Annual Report 2002-03 63 OUTPUT 2.3: TASMANIAN GOVERNMENT COURIER
RESPONSIBLE OPERATING UNIT
Courier Service Geoff Owen, Director Telephone: (03) 6233 6349 Facsimile: (03) 6233 5685 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/corpservices/
DESCRIPTION
In support of this Output, the Courier Service provides: • collection and sorting of incoming and outgoing mail; • delivery of mail and small parcels to government departments and regional offices; • liaison with Australia Post as required; and • management of all contracts for internal Government mail delivery to the North and North-West of the State.
ACHIEVEMENTS AND HIGHLIGHTS
The service experienced an increase in the volume of mail and an increased number of delivery/pickup points.
PEOPLE AND EVENTS
John Price, Peter Dolan and Ernie Porthouse (Courier Service)
64 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT 2.4: CORPORATE SUPPORT TO MINISTERIAL AND PARLIAMENTARY OFFICES AND THE OFFICE OF THE GOVERNOR
RESPONSIBLE OPERATING UNIT
Corporate Services Division Geoff Owen, Director Telephone: (03) 6233 6349 Facsimile: (03) 6233 5685 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/corpservices/
DESCRIPTION
The Corporate Services Division provides support to the Ministerial and Parliamentary offices and the Office of the Governor. These include financial management (inner Budget and off-Budget operations), human resource management, information management, asset management and planning and executive support.
ACHIEVEMENTS AND HIGHLIGHTS
See Section – Internal Management and Support Services.
PEOPLE AND EVENTS
Kathy Castle and Sarah Owen (Information Systems Branch)
Department of Premier and Cabinet Annual Report 2002-03 65 OUTPUT 2.5: REPRESENTATION IN CANBERRA
RESPONSIBLE OPERATING UNIT
Tasmanian Government Office Brent Knevett – Manager Telephone: (02) 6209 2150 Facsimile: (02) 6209 2154 Email: [email protected] Internet web-site: www.tgo.tas.gov.au
DESCRIPTION
The Tasmanian Government Office provides a Tasmanian presence in the national capital. Its role is to maximise opportunities for government agencies, Tasmanian business and community groups to access Commonwealth Government funding, along with facilitating greater understanding by Tasmanian Government agencies of the Federal policy and operational environment. In turn, it aims to facilitate a better understanding of Tasmania by Commonwealth policy makers and other individuals and organisations that, without this understanding, may overlook Tasmania as a potential investment or business opportunity.
ACHIEVEMENTS AND HIGHLIGHTS
Following the resignation of the former Director at the end of October 2002, the activities of the Tasmanian Government Office were administered by a senior officer from the Policy Division, Peter Bennett.
The major areas of activity involved responding to inquiries in relation to Tasmania in general, tourist activities and opportunities for moving to Tasmania from interstate.
The Tasmanian Government Office database of funding opportunities for community and regional organisations was maintained and updated as required. Assistance was provided directly to a number of organisations to help them in obtaining funding from the Commonwealth.
Several briefings were undertaken with a number of embassy officials to acquaint them with Tasmania prior to visits to the State. This was undertaken with the assistance of the Protocol Office within the Department of Premier and Cabinet.
66 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT GROUP 3: ELECTRONIC SERVICES FOR GOVERNMENT AGENCIES AND THE COMMUNITY
OUTPUT 3.1: WHOLE-OF-GOVERNMENT EGOVERNMENT POLICY DEVELOPMENT AND PROJECT MANAGEMENT
RESPONSIBLE OPERATING UNIT
Inter Agency Policy and Projects Unit Mitchell Knevett, Manager Telephone: (03) 6233 2093 Facsimile: (03) 6233 2678 Email [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/gis www.go.tas.gov.au www.projectmanagement.tas.gov.au
DESCRIPTION
The Inter Agency Policy and Projects Unit was established during 2002-03 and operated under the direction of the Inter-Agency Steering Committee.
The Unit is responsible for co-ordinating the development and implementation of whole-of-government information management and information systems policies aimed at improving and modernising the operations of government in Tasmania.
The Unit managed a number of cross-government and whole-of-government projects, promoted high quality project management methodologies and offered project management advisory and review services to other government agencies.
ACHIEVEMENTS AND HIGHLIGHTS In 2002-03, the Inter Agency Policy and Projects Unit: • developed the revised Tasmanian Government Web Publishing Standards to provide a contemporary framework for web publishing activities being undertaken within the State Government;
Department of Premier and Cabinet Annual Report 2002-03 67 • completed a Commonwealth-funded pilot of government-to-business electronic procurement in the Department of Primary Industries, Water and the Environment and the Department of Education. The results of the pilot provided the government with a basis for deciding on the future use of electronic procurement in all agencies; • managed inter-governmental relations with other jurisdictions and participated in relevant working groups, in particular those driven by the Commonwealth/State Ministerial Online Council examining integrated service delivery and e-commerce; • developed, through extensive consultation with key stakeholders, legislation to apply information privacy protection to the Tasmanian public sector, as well as Local Government; • developed an Information Security Framework (consisting of a high-level Charter and supporting Guidelines) to assist Tasmanian Government agencies to manage the security of their information; • raised awareness of the use of information and communications technologies and information systems to support the operations of the Tasmanian Government through activities such as forums on current innovative solutions and a revision of the Tasmanian Government Online website (www.go.tas.gov.au); • promoted and continued developing the Tasmanian Government Project Management Guidelines and reviewed support resources on the website (www.projectmanagement.tas.gov.au); and • established and provided ongoing support for the Computers for Community Groups Program. One hundred and twenty-five ex-government computers are provided to eligible Tasmanian community groups every year, overseen by a Selection Committee of community representatives.
68 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT 3.2: TASMANIAN TELECOMMUNICATIONS POLICY AND STRATEGIC DEVELOPMENT
RESPONSIBLE OPERATING UNIT
Inter Agency Policy and Projects Unit Mitchell Knevett, Manager Telephone: (03) 6233 2093 Facsimile: (03) 6233 2678 Email [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/gis www.go.tas.gov.au www.projectmanagement.tas.gov.au
DESCRIPTION
In support of this Output, the Inter Agency Policy and Projects Unit provided support for whole-of-government telecommunications initiatives and projects.
ACHIEVEMENTS AND HIGHLIGHTS In 2002-03, the Inter Agency Policy and Projects Unit: • managed inter-governmental relations with other jurisdictions and participated in relevant working groups, in particular those driven by the Commonwealth/State Ministerial Online Council examining telecommunications needs; • provided policy and support to facilitate investment in telecommunications associated with the distribution phase of the planned natural gas roll-out in Tasmania, including investigating mechanisms to encourage and support such investment and to align other Government activities; and • provided policy and support for arrangements facilitating the co- location of a telecommunications cable with the proposed Basslink cable.
Department of Premier and Cabinet Annual Report 2002-03 69 OUTPUT 3.3: WHOLE-OF-GOVERNMENT MANAGEMENT AND ONGOING DEVELOPMENT OF SERVICE TASMANIA
RESPONSIBLE OPERATING UNIT
Service Tasmania Glenn Hill, Manager Telephone: (03) 6233 4169 Facsimile: (03) 6233 6534 Email: [email protected] Internet web-site: www.service.tas.gov.au
DESCRIPTION
Service Tasmania is a customer-focused approach to the delivery of government services aimed at making it easier for Tasmanians, especially in rural and regional areas, to do their everyday business with government on a one-stop-shop basis over the counter, over the phone and over the Internet.
(Tasmania Together 14.1.1 and 15.4.2) The Service Tasmania Unit is responsible for the development of services for delivery by three lead agencies responsible for shops, phone services and Service Tasmania Online. The Unit works closely with all State Government agencies to identify new services and also forms partnerships with Commonwealth and Local Government organisations to deliver their services through the three Service Tasmania channels. The Unit provides executive support to the Service Tasmania Board. The charter of the Service Tasmania Board is management of consistent, high-quality customer service, identification of new service delivery opportunities, marketing and financial control and budgeting.
ACHIEVEMENTS AND HIGHLIGHTS
In 2002-03, the Service Tasmania Unit achieved the following: • a new Service Tasmania shop opened at Wynyard in North-West Tasmania. There were 26 Service Tasmania shops statewide by the end of June 2003; • the Service Tasmania shop in Queenstown co-located with the Magistrates Court and videoconferencing was introduced for Centrelink and the Department of Justice and Industrial Relations customers on the new site;
70 Annual Report 2002-03 Department of Premier and Cabinet • the Service Tasmania shop in Glenorchy was refurbished and the layout changed to provide more space in the public area; • the number of State, Commonwealth and Local Government services accessible to Tasmanians using Service Tasmania shops increased from 400 to 432; • the number of bill payment services available over the phone increased from 47 to 57 and the number available over the Internet increased from 47 to 59; • the number of State, Local and Commonwealth government web resources accessible to customers through Service Tasmania Online increased from 500 to over 4,500; • the number of enquiries about government services received by the online Service Tasmania Help Desk increased from 1,322 in 2001-02 to 1,515 in 2002-03; • the number of Service Tasmania shops providing Centrelink services increased from 9 to 12 with services now available at Queenstown, Campbell Town and Beaconsfield shops; • an improved multi-channel, web-based system for use by Service Tasmania staff, called ‘Quest’, was implemented to replace the original Service Tasmania procedural information system; • the number of Service Tasmania shops with videoconferencing facilities was increased from four to five; • the “Identification of Electronic and Additional Services” (IDEAS) program began in the Department of Health and Human Services and the Department of Infrastructure Energy and Resources. This program is aimed at using technology to improve customer service; • a whole-of-government contract was finalised to allow Departments to introduce a BPay service so that customers can pay government accounts through their Internet or telephone banking service using their debit card; • a Department of Veterans’ Affairs service that enables veterans to lodge claims and applications online in Service Tasmania shops was implemented; • an advertising campaign was conducted to promote Service Tasmania, highlighting the convenience of the phone and Internet channels; • the final report was submitted to Networking the Nation on activities undertaken as part of the Service Tasmania Project; • a consultant writer was engaged to write the story of the development of Service Tasmania. The story is expected to be published later in 2003; • Service Tasmania continued its involvement with the Commonwealth Trials of Innovative Government Electronic Regional Services (TIGERS) Program until the Program wound- up at the end of June 2003;
Department of Premier and Cabinet Annual Report 2002-03 71 • a Service Tasmania Client Agency Forum was held with representatives of State, Commonwealth and Local government organisations; • work began to collaborate with the State Library on developing a system to provide public access to stored government publications though Service Tasmania Online; • work began on a system to provide public access through Service Tasmania Online to information about all government services; and • work began on an electronic system to verify the identity of Service Tasmania shop customers who do not have a birth certificate when applying for a driver’s licence.
72 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT 3.4: MANAGEMENT OF TASINET AND NETWORKING TASMANIA
RESPONSIBLE OPERATING UNIT
TMD Keith Chapman, Director Telephone: (03) 6233 7647 Facsimile: (03) 6233 7222 Email: [email protected] Internet web-site: www.tmd.tas.gov.au
DESCRIPTION
TMD is responsible for managing the Government’s telephone services (TASINET) and the outsourced data services contract known as Networking Tasmania (NT). The NT contract covers the provision of data network and other associated services used by government agencies and enterprises and other customers including local councils. The primary focus is: • ensuring that agencies receive Australian best practice services in both voice (TASINET) and data (Networking Tasmania) networks and facilities; and • managing the government wide-area data network contract (Networking Tasmania). The services provided by TASINET include: • managing the TASINET voice communications system that provides integrated telephone services to all government agencies; • full directory service including a web directory; • detailed billing reports; and • project management of new installations.
The services provided by NT in managing the contract include: • quality assurance; • benchmarking; • strategic management; and • consultancy.
Department of Premier and Cabinet Annual Report 2002-03 73 ACHIEVEMENTS AND HIGHLIGHTS
General Both TMD-TASINET and TMD-NT again showed growth in services provided to customers. New services were introduced into the Networking Tasmania contract to better suit agency requirements especially at higher bandwidths. The NT contract was renegotiated for a further two years until March 2005. The contract renewal produced some savings to the Government and flexibility to conduct trials with other suppliers. Some reductions were also achieved in the prices of telephone calls during the year. Major goals set in 2002 were achieved and the key business performance indicators were met. TMD’s Quality System continues to be a focus to improve service delivery and was successfully reviewed by external quality auditors.
TMD - TASINET The number of services provided by TASINET grew from 23,891 at 1 July 2002 to 25,147, including 4,333 mobile services, at 30 June 2003. This represents an increase of 5.3 per cent. The prices of long distance calls, calls to mobiles and inbound calls fell during the year after negotiations with the supplier. TASINET Help Desk and Switchboard staff again performed at a very high standard. The mobile phone tender was extended for one year following a review with customers.
TMD - Networking Tasmania The number of sites connected by NT grew from 469 to 500 over the year representing an increase of 7 per cent. The total bandwidth delivered to all sites increased by an average of 20 per cent.
There has been a decrease of 25 per cent in Internet download prices following contract negotiations.
Additionally a significant number of new ADSL broadband services have been implemented for agencies.
74 Annual Report 2002-03 Department of Premier and Cabinet PEOPLE AND EVENTS
Kellie Wright supervisor of the Government switchboard
Scott Seabrook assisting TASINET customers at the Help Desk
Department of Premier and Cabinet Annual Report 2002-03 75 OUTPUT 3.5: INFORMATION SYSTEMS MANAGEMENT
RESPONSIBLE OPERATING UNIT
TMD Keith Chapman, Director Telephone: (03) 6233 7647 Facsimile: (03) 6233 7222 Email: [email protected] Internet web-site: www.tmd.tas.gov.au
DESCRIPTION
The services associated with this Output are provided by the Computing and HR (Human Resources) Systems business units of TMD and include: • facilities management of computer processing activities on behalf of most government agencies; • managing business computer applications including HR systems on behalf of most government agencies; • facilities management of agencies’ computing services; • management of applications systems for agencies; • electronic printing and fax services; • business continuity services; • consultancy in infrastructure planning; and • provision of payroll and personnel services to agencies.
ACHIEVEMENTS AND HIGHLIGHTS
TMD-Computing enjoyed a very successful year by attracting several new customers and expanding services provided to existing customers. TMD-Computing continues to administer whole- of-government contracts and provide shared services across Government including the facilities management of Finance systems. TMD-HR Systems assisted setting up the HR system for the new agency Tourism, Parks, Heritage and the Arts.
76 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT GROUP 4: STATE SERVICE EMPLOYMENT AND MANAGEMENT
OUTPUT 4.1: STATE SERVICE EMPLOYMENT AND MANAGEMENT
RESPONSIBLE OPERATING UNIT
Office of the State Service Commissioner Chris Smyth, Director Telephone: (03) 6233 2312 Facsimile: (03) 6233 6600 Email: [email protected] Internet web-site: www.ossc.tas.gov.au
DESCRIPTION
The primary role of this Output Group is to provide support to the State Service Commissioner, whose functions as an independent statutory officer include: ensuring State Service agencies adhere to the State Service Principles; determining management and employment practices; determining breaches of the code of conduct; reviewing employment decisions; and evaluating how employment practices are managed by agencies.
The Premier is the employer of the Tasmanian State Service. This Output Group also covers the services provided to the Premier in that role, including policy and program development and implementation and advice on a wide range of employment and management issues. Particular emphasis is placed on contributing to the State Service and employment-related goals within Tasmania Together and the learning and development components of Partnership Agreements.
This Output Group contributes to Tasmania Together Benchmarks 15.1.1 Proportion of people under 29 employed in all levels of government; 15.3.2 Number and range of leadership development programs for State and Local Government; and 16.1.5 Proportion of employees with flexible leave options.
State Service agencies are also provided with assistance. The services include: advice covering employment and management principles and practices; employment legislation; change management; and guidance on best practice in these matters. Selected training, development and educational programs for management and other employees are also provided on a cost- recovery basis.
Department of Premier and Cabinet Annual Report 2002-03 77
ACHIEVEMENTS AND HIGHLIGHTS
For details of achievements and highlights, please refer to the 2002-03 annual report of the State Service Commissioner.
78 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT GROUP 5: ABORIGINAL AFFAIRS
OUTPUT 5.1: ABORIGINAL AFFAIRS – POLICY ADVICE AND COMMUNITY SERVICES
RESPONSIBLE OPERATING UNIT
Office of Aboriginal Affairs Greg Brown, Manager Telephone: (03) 6233 3671 Facsimile: (03) 6233 4506 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/oaa
DESCRIPTION
The Office of Aboriginal Affairs endeavours to advance Aboriginal affairs across the State sector. It is the primary resource for and adviser to the Government on policy issues affecting Aboriginal people. The Office undertakes this role by: • providing advice to the Government on policies and practices affecting the Aboriginal community; • assisting with information about programs, services and issues; and • administering and co-ordinating policy development affecting Aboriginal people.
The Office of Aboriginal Affairs is also responsible for administering the Aboriginal Land Act 1995.
The Office is responsible for high-level consultation with the Aboriginal community. It provides an accurate representation of an Aboriginal view to advise the Premier and Cabinet on the efficient, effective management of policies, legislation and programs that affect Aboriginal people. The Office also seeks to assist the Aboriginal community to achieve social, cultural and economic outcomes and promote greater understanding and acceptance of Aboriginal culture and its ongoing contribution to the Tasmanian community.
The Office of Aboriginal Affairs contributes to a range of Tasmania Together benchmarks, particularly those related to Goal 10: Acknowledge and respect the contribution that the Aboriginal community and its culture have made and continue to make to Tasmania and its identity.
Department of Premier and Cabinet Annual Report 2002-03 79 ACHIEVEMENTS AND HIGHLIGHTS
During the year, the Office was involved in: • consulting with the Aboriginal community and organisations about State Government legislation, policies and service programs and accurately representing the Aboriginal community’s view to Government; • publication of the report “ya pulingina kani – Good to see you Talk”, which told stories of Indigenous family violence and included recommendations aimed at addressing this issue; • increasing access to State sector employment for Aboriginal people; • promoting the development of agency-specific Aboriginal employment strategies as part of Managing Diversity in the State Service; • holding a careers orientation camp Down the Track, for 20 Aboriginal students from Grades 10, 11 and 12, who were interested in pursuing careers with the Tasmanian Government; • representing the Government on the Ministerial Council for Aboriginal and Torres Strait Islander Affairs (MCATSIA) and the Standing Committee for Aboriginal and Torres Strait Islander Affairs (SCATSIA); • participating in MCATSIA working parties dealing with the Indigenous Indicator Framework, Indigenous Family Violence and MCATSIA Action Plan; • implementing the State’s responsibilities as required by MCATSIA; • facilitating and participating in the implementation of the State’s responsibilities as required under the Council of Australian Government’s Reconciliation Framework; • progressing the development of Aboriginal tourism initiatives; • assisting Aborigines to pursue Aboriginal cultural hunting, fishing and gathering activities; • providing cultural awareness training to agencies; • assisting and advising on: - implementing relevant Tasmania Together goals and benchmarks; - developing Aboriginal-specific strategies in Local Government Partnership Agreements; - the eligibility of agency clients accessing Aboriginal specific programs and services; - Aboriginal interpretation at visitor attractions and centres; - Aboriginal cultural heritage and Aboriginal land issues as part of the shack sites categorisation program; and - Bicentenary of European Settlement programs;
80 Annual Report 2002-03 Department of Premier and Cabinet • supporting the Aboriginal Land Council of Tasmania (ALCT) in administering the Aboriginal Land Act 1995; • developing a policy framework to improve service delivery to Tasmania’s Aboriginal and Torres Strait Islander population; • continued negotiations with Housing Tasmania, the Aboriginal community, Commonwealth Department of Family and Community Services and the Aboriginal and Torres Strait Islander Commission (ATSIC) in developing an agreement between the Commonwealth Government and State of Tasmania regarding Aboriginal and Torres Strait Islander housing; and • assisting with developing a partnership agreement between ATSIC and the State Government.
PEOPLE AND EVENTS
Laurette Thorp (Aboriginal Affairs)
Young Aboriginal dancers and performers were the focus of the opening event for the 2003 10 Days on the Island Festival.
Back: Danny Gardner, Nathan Maynard, Leah Brown, Premier Jim Bacon. Front: Sinsa Mansell, Nikki Smith. (photo courtesy of ATSIS)
Department of Premier and Cabinet Annual Report 2002-03 81 OUTPUT GROUP 6: MULTICULTURAL TASMANIA
OUTPUT 6.1: MULTICULTURAL TASMANIA – POLICY ADVICE AND COMMUNITY SERVICES
RESPONSIBLE OPERATING UNIT
Multicultural Tasmania Lyn Andersch, Manager Telephone: (03) 6233 3439 Facsimile: (03) 6233 2683 Freecall: 1800 066 782 (Tasmania only) Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/multitas/
DESCRIPTION
Multicultural Tasmania provides policy advice to the Government on issues relating to Tasmania's culturally diverse communities and enhances interaction between these communities and Government agencies.
Through Multicultural Tasmania, administrative support is provided to the Tasmanian Advisory Council for Multicultural Affairs (TACMA) and the International Wall of Friendship Development Committee. Multicultural Tasmania is also the State Certifying Authority for the Regional Sponsored Migration Scheme (RSMS) which provides the opportunity for areas like Tasmania to increase its migrant share by promoting employment opportunities for migrants with skills that are not otherwise available in Tasmania.
Executive support was provided to the Inter-departmental Committee administering the Multicultural Policy. In addition, Multicultural Tasmania worked with Local Government through the Partnership Agreements to provide better support and services to migrants. It also provided policy advice and assistance to private organisations and individuals on request.
Multicultural Tasmania contributes to Tasmania Together Goals 1, 3, 8, 9, 11, 12 and 14, but particularly to Benchmarks 9.2.1 Number of multicultural events in Tasmania; 9.2.2 Number of schools integrating multicultural perspectives in the curriculum; and 16.3.3 Proportion of migrants.
82 Annual Report 2002-03 Department of Premier and Cabinet ACHIEVEMENTS AND HIGHLIGHTS
Activities during the year included: • administering grants totalling $20 000 to organisations to assist with projects for migrants; • helped to settle humanitarian entrants, including those on Temporary Protection Visas; • continued work with government and non-government agencies to provide necessary services for Temporary Protection Visa holders who receive limited assistance from the Commonwealth; • further developed the Government’s Multicultural Policy and the Principles for Tasmania’s Culturally Diverse Community. An inter-departmental committee is now administering this policy; • provided executive support to the Settlement Working Party which is focused on ensuring appropriate State Government services for recently arrived migrants and refugees; • raising awareness of Tasmania's cultural diversity and the resources available to employers in this area; • provided presentations on cultural sensitivities to Tasmania Police officers, ambulance officers, government agencies and both State and private schools; • produced a multicultural calendar for circulation around Australia and overseas. The calendar provides information on days of significance to migrant communities and information on university, TAFE Tasmania and school term dates; • participated in Local Government Partnership Agreement consultations and continued to encourage the appointment of Multicultural Liaison Officers in Local Government; • conducted an annual meeting of Multicultural Liaison Officers to raise cultural awareness and provide information on newly arrived refugees; and • in partnership with the No Interest Loans Network of Tasmania, introduced a three-year commitment of $30 000 to pilot a Humanitarian Entrants Reunion Scheme to enable small loans to be made available to humanitarian entrants to assist with the cost of airfares.
Department of Premier and Cabinet Annual Report 2002-03 83 PEOPLE AND EVENTS
Stuart Beswick (Multicultural Tasmania)
Greek Children Dancing at the Estia Festival on 16 March 2003. The Estia is organised by the Greek Association and is held annually over a two-week period. The festival focuses on Greek culture and artists are brought to Tasmania from overseas and the mainland.
84 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT GROUP 7: DEVELOPMENT OF LOCAL GOVERNMENT
OUTPUT 7.1: DEVELOPMENT OF LOCAL GOVERNMENT
RESPONSIBLE OPERATING UNIT
Local Government Division Marguerite Scott, Director Telephone: (03) 6233 2113 Facsimile: (03) 6233 5602 Email: [email protected] Internet web site: www.dpac.tas.gov.au/divisions/lgd
DESCRIPTION
The Local Government Division provides a link between State and Local Government in Tasmania. The objectives are to: • develop and review bilateral, regional and statewide Partnership Agreements with Tasmanian councils; and • maintain and develop a clear policy and legislative framework for matters relevant to Local Government.
Services include: • portfolio support to the Premier, Jim Bacon MHA and the Minister Assisting the Premier on Local Government, Jim Cox MHA, including executive support to the Premier's Local Government Council; • advice to and liaison with the Secretary of the Department of Premier and Cabinet with regard to Local Government; • develop, implement, monitor and review bilateral, regional and statewide Partnership Agreements with Tasmanian councils; • develop policy and legislation with regard to Local Government, including ongoing administration; • review of the Local Government Act 1993; • ongoing administration of the Dog Control Act 2000, Burial and Cremation Act 2002, Local Government (Highways) Act 1981, Southern Regional Cemetery Act 1981 and other legislation for which the Division is responsible; • research and analysis of issues relevant to Local Government and current practice, both within and outside of Australia; • enhancement of Local Government, including: - executive support to the Local Government Board and its reviews of councils;
Department of Premier and Cabinet Annual Report 2002-03 85 - providing executive support to the Key Performance Indicators (KPI) Committee and undertaking the ongoing management of the Local Government KPI Project; and - provision of professional development services to Local Government. • inter-governmental communication, liaison and ongoing stakeholder management, including liaison with the Local Government Association of Tasmania (LGAT), Local Government Managers Australia (LGMA) and publication of the Local Government Division Bulletin; and • provision of advice to councils and responses to community queries and/or complaints.
ACHIEVEMENTS AND HIGHLIGHTS
Partnership Agreements The Government has undertaken to enter into Partnership Agreements with every willing council in the State. Partnership Agreements provide a way in which the Government can work with councils to improve sustainable economic development, promote social and environmental outcomes and better co-ordinate service delivery to the community.
The Local Government Division oversees the Partnership Agreement process. All state government agencies are involved in negotiating and implementing strategies in the Agreements. All Tasmanian councils are currently involved in a Partnership Agreement of some kind, at either a bilateral, regional or statewide level.
Bilateral Agreements have been signed or agreed with 16 councils: Circular Head; Launceston City; Flinders; Glenorchy City; Hobart City; Kingborough; Break O’Day; Central Highlands; Derwent Valley; West Coast; Burnie City; Glamorgan Spring Bay; George Town; King Island; Latrobe and Meander Valley.
Substantial progress was made since the last Annual Report in developing Agreements with another four councils – Dorset, Northern Midlands, West Tamar, Devonport City.
Major reviews have begun on the Launceston City and Circular Head Partnership Agreements.
Before the end of 2003, work will commence on bilateral Agreements with Brighton and Waratah-Wynyard Councils.
Negotiations for a regional Agreement with the Southern Tasmanian Councils are well advanced. When signed, this will bring the number of regional Agreements to three. A major evaluation has begun on the Cradle Coast regional Agreement.
86 Annual Report 2002-03 Department of Premier and Cabinet A third statewide Agreement – on communication and consultation between the two spheres of government – was signed this year through the Premier’s Local Government Council (see below).
Contributes to Tasmania Together Benchmarks 12.1.1 Proportion of Commonwealth, State and Local Government assistance dedicated to locally driven community programs/projects; 12.1.2 Number of decisions made at the local level affecting community development and service delivery; and 14.1.1 Number of co-operative programs between levels of government.
Premier’s Local Government Council Statewide Agreements are developed through the Premier’s Local Government Council (PLGC). The PLGC was established in 2000 to allow high-level discussions and agreement on issues from a statewide perspective. The forum is chaired by the Premier and includes the eight elected representatives on the Local Government Association of Tasmania’s General Management Committee. An Officials Committee supports the PLGC, with membership provided by senior officers from Local Government and state agencies. Administrative support is provided to the PLGC and Officials Committee through the Local Government Division. The Director of the Local Government Division is a member of the PLGC Officials Committee.
The third statewide Partnership Agreement – the State/Local Government Communication and Consultation Partnership - was co-ordinated through the PLGC and signed in March 2003.
All initiatives were agreed to by the PLGC after a thorough consultation process. The Premier and the President of LGAT (representing Tasmanian councils) signed the Agreement. The new Agreement is in addition to the Waste Management and Simplifying Planning Schemes Agreements now being implemented.
Substantial progress was also made on a State and Local Government Financial Relations Agreement. Work also began on a tripartite agreement between the Commonwealth, State and Local governments dealing with positive ageing in Tasmania.
Contributes to Tasmania Together Benchmarks 12.1.3 Progress towards identification of roles and functions at all levels of government; 14.1.1 Number of co-operative programs between levels of government; 21.1.1 An enhanced planning system; 24.8.1 Waste disposal to landfill and incineration; and 24.8.2 Emissions of pollutants into waterways.
Local Government Board The Local Government Board was initially established in 1987 under the Local Government Act 1962 and continued under the Local Government Act 1993. Its main role has been to carry out reviews of councils on matters such as boundaries, amalgamations, electoral districts, council names and the numbers of elected councillors.
Department of Premier and Cabinet Annual Report 2002-03 87 The role of the Board changed when it was reconstituted in December 1998. The Board has broadened the scope of general reviews to include governance and operational matters and developed guidelines for general reviews.
Board members: • David Lovell, Chairperson, who has experience in Local Government and was appointed by the Minister; • Christine Mucha, nominated by the Local Government Association of Tasmania; • Paul Arnold, nominated by the Local Government Managers Australia; • Trevor Cordwell, who has experience in Local Government and was appointed by the Minister; and • Marguerite Scott, Director of Local Government – a statutory appointment.
The Local Government Board is required by the Act to undertake a general review of each Council at least every eight years.
The Board substantially completed five general reviews during the 2002-03 financial year: Northern Midlands Council; Launceston City Council; King Island Council; Brighton Council; and Clarence City Council. The Board also completed a follow-up review on Flinders Council and a specific review of Burnie City Council.
Contributes to Tasmania Together Benchmark 15.2.4: Proportion of recommendations made by Local Government Board adopted in partnership agreements between state and Local Government.
Development Of Key Performance Indicators (KPIs) For Local Government In 1998, the Local Government Division, the Local Government Association of Tasmania (LGAT) and the Local Government Managers Australia (LGMA) formed a partnership to develop KPIs for Tasmanian Councils. Although individual councils had previously applied KPIs, there was no overall framework within Tasmanian Local Government.
The KPIs have been developed through an initial grant of $150 000 from the Commonwealth’s Local Government Development Program, further special funding from consolidated revenue and $50 000 from the Commonwealth’s Local Government Incentive Program.
The Division provides executive support for a KPI Committee, which consists of State and Local Government representatives and the Chairperson of the Local Government Board. The Committee provides guidance on general policy and process issues. Management of the project is undertaken by the Division.
88 Annual Report 2002-03 Department of Premier and Cabinet The report covering the 2001-02 financial year was released in July 2003. This is the third KPI report and it follows the reports for the 1999-00 and 2000-01 financial years. Now that the system is fully established and there is more data available, the KPI Committee will be looking to increase the level of graphical presentation and analyses in future reports.
The KPI project will continue to be a joint effort between State and Local Government. There is strong support for the measurement system from Local Government and all 29 Councils provided their data on a voluntary basis for all three KPI reports.
Preparation of Burial and Cremation Legislation The Burial and Cremation Act 2002 and Regulations dealing with cremations and the handling of human remains came into force on 1 July 2002. Following agreement with major stakeholders, the Regulations dealing with the handling of human remains were withdrawn pending the resolution of some difficulties in their application. Regulations on the management of cemeteries have been progressing and will come into effect shortly.
Review of the Local Government Act 1993 The State Government is conducting a review of the Local Government Act 1993. The objective of the review is to update the Act to ensure that it promotes the best Local Government practices, meets the needs of local communities and reflects the goals of Tasmania Together.
The review is covering the entire Act, including: • governance of councils; • accountability issues, eg elections and complaints management; • inter-governmental relations; • revenue and financial management, eg, rating powers; and • council administration and operations.
In January 2003, the Minister established a Steering Committee to provide the Government with guidance on the overall strategic direction to be taken in relation to the review. The membership of the Steering Committee includes representatives of the community, Local Government and the State Government. This Committee is also responsible for recommending amendments to the Minister.
The first phase of public consultation was undertaken in March and April 2003. It included the release of an Issues Paper, nine regional workshops and an invitation to make written submissions suggesting amendments to the Act. Over 100 written submissions were received from a variety of sources, including community members, ratepayer and progress associations, State agencies, industry groups, councils and individual Councillors.
Department of Premier and Cabinet Annual Report 2002-03 89 The results were: • in total, 330 amendment proposals and issues have been raised for consideration as part of the review; • community members raised about 64; • Local Government raised the majority of proposals (approximately 150, or 45 per cent); • the remainder came from State Agencies, including the Local Government Division (approximately 95); and • the Local Government Board raised 19 proposals.
The Steering Committee established three working groups with the role of researching the issues raised by the review and providing recommendations to the Steering Committee regarding how the issues should be resolved. The working groups include representatives of the community, industry organisations, Local Government and State Government. The groups met between April and July 2003.
The Steering Committee has decided to undertake the second phase of public consultation with a Report on the Working Groups’ Findings and Recommendations. It is due to make its recommendations to the Minister in October 2003.
Council By-Laws Council by-laws are local laws made by councils. By-laws can only relate to the powers and functions given to councils under the Local Government Act 1993. As at 30 June 2003 there were 143 such by-laws in place.
In accordance with National Competition Policy (NCP) obligations, the Division reviews and certifies all proposed by-laws to ensure that any restrictions on competition are fully justified for the public benefit. Eighteen such certificates were issued during the year. The Division also reviews by-laws to encourage the adoption of best practice in their development.
During the year the Division developed an internet database of all council by-laws. This allowed Tasmanian ratepayers, for the first time, to readily access their council by-laws and to compare them with others. Council officers also benefit from the ready availability of this information to easily compare the approach taken by other councils and, if appropriate, adopt an already tested response. The database was accessed over 3,700 times in the first six months of operation. The database is at: www.dpac.tas.gov.au/divisions/lgd.
Kentish Council The Division provided administrative support for a Board of Inquiry into Kentish Council. The previous Councillors were suspended and an Administrator appointed.
90 Annual Report 2002-03 Department of Premier and Cabinet Following the appointment of an Administrator in August 2002, a plebiscite was held in early April 2003 to determine the future of the Council. An overwhelming 85 per cent of the electors voted in favour of keeping the Council.
Elections for the ten councillor positions followed in June 2003. The new Mayor and Councillors assumed office at the end of June.
Professional Development The Local Government Division has conducted professional development seminars for prospective candidates for Local Government elections. It has followed up with further seminars for successful candidates. The seminars have focused on the roles and responsibilities of councillors.
Representatives from the Division have also given presentations to conferences and seminars both in Tasmania and interstate.
Water Reform The Division continued to assist in implementing the State’s obligations under the National Competition Policy Water Reform Agreement, especially in relation to urban water pricing reforms.
The Division worked with councils to prepare annual returns on their level of cost recovery for water and wastewater services. The returns are audited by the Government Prices Oversight Commission and the results made available to the National Competition Council as part of the State Government’s annual report on its Water Reform commitments. The latest Government Prices Oversight Commission report is available on the Division’s webpage.
The Division also conducted regional Urban Water Pricing Workshops in February 2003, where councils were provided with guidance on water reform pricing principles, with an emphasis on asset management policies and the development of trade-waste programs and charges.
Department of Premier and Cabinet Annual Report 2002-03 91 PEOPLE AND EVENTS
Patricia Zapotocky, Therese Dowling and Jim Cox MHA (Local Government Division)
92 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT GROUP 8: WOMEN TASMANIA
OUTPUT 8.1: WOMEN TASMANIA – POLICY ADVICE AND COMMUNITY SERVICES
RESPONSIBLE OPERATING UNIT
Women Tasmania Wanda Buza, Director Telephone: FreeCall 1800 001 377 Facsimile: (03) 6233 8833 Email: [email protected] Internet web-site: www.women.tas.gov.au
Hobart Resource Centre 140 Macquarie Street Hobart 7000
Launceston Resource Centre 53 St John Street Launceston 7250
North-West Coast Office 80B Wilson Street Burnie 7320
DESCRIPTION
Women Tasmania’s role is to ensure all Tasmanian women participate in the economic, political, civic and cultural life of the community and to ensure that women’s needs are recognised and addressed in government policies, programs and projects.
Activities aimed at meeting these objectives include: • providing policy advice on the interests and concerns of Tasmanian women and encouraging positive outcomes for women from Government services; • promoting gender equity through a range of strategies in priority areas; • maintaining an information and referral service for women and several public access resource centres in major population centres; • co-ordinating a women’s development program in the South, North and North-West of the State;
Department of Premier and Cabinet Annual Report 2002-03 93 • providing secretariat and project support to the Tasmanian Women’s Council, which advises government on issues of concern to women; and • administering a Women’s Development Small Grants Fund.
Women Tasmania works across areas of policy including: women and work; leadership and decision-making; women and safety; and information services. The statewide Women’s Development Program provides outreach and works across all of these areas.
ACHIEVEMENTS AND HIGHLIGHTS
Information and Referral Service Women Tasmania’s shopfront premises in Hobart and Launceston continue to receive enthusiastic support. These resource centres have a community development focus offering advice, resources and information for individual women or women’s groups. They provide facilities such as book and video collections on women’s issues, photocopying, Internet and local telephone access and a free venue for conferences and meetings. This financial year over 10,000 women accessed the resource centres, website hits rose to over 100,000 and more women’s groups chose Women Tasmania as the place to hold their meetings.
Women Tasmania also maintains a 1800 advice and referral line for Tasmanian women for information about government and community services.
Women Tasmania Website Information Service Women Tasmania maintains a dynamic website that contains information for women on a variety of subjects. The website is also a tool for promoting Tasmanian women artists and poets and also promotes Tasmanian women’s history, with the Significant Tasmanian Women section of the site proving extremely popular. The website has been enhanced this year to provide a resources portal for older women, a new Body-Image site for young women and a booklet featuring some of the projects funded under the grants program.
International Women’s Day (IWD) International Women’s Day was celebrated by Women Tasmania in all three regions with hundreds of women attending the various functions. In the North-West, a forum on rural women’s stories of leadership was well attended. The Northern celebration took on the theme of life for women a century ago and the South celebrated with breakfast focusing on women’s international human rights and was attended by over 200 women.
The second Women Tasmania International Women’s Day Art Competition, 'Material Girl', was opened by the Minister for Women Tasmania, Paula Wriedt, MHA.
94 Annual Report 2002-03 Department of Premier and Cabinet There were over 700 visitors to the exhibition at the Moonah Arts Centre and selected works toured with the Tasmanian Regional Arts Program throughout 2002. There has been extremely positive feedback about the competition and exhibition by sponsors, artists and visitors alike. The winning sculpture of a Tasmanian woman aviator (reflecting the theme A woman’s place is in the Air) has been purchased by the Tasmanian Government and is displayed at Women Tasmania.
Women’s Development Small Grants Program The annual Women’s Development Grants Program provides small non-recurrent grants to individuals and organisations to undertake projects to promote equality of opportunity for women and enhance their social well-being. Priority is given to women with limited access to social and economic resources, projects that benefit a large number of women, or groups of women with special needs. In 2002-03, 45 grants totalling $50 000 were given to community organisations. A booklet was produced which show-cased successful community projects as a resource for aspiring grant applicants. The Women’s Development Officers in the three regions also provided ongoing support and advice to grant recipients.
Leadership and Mentoring Programs for Young Women Women Tasmania Development Officers have a special focus on leadership and mentoring programs for young women. Women Tasmania has initiated, developed and funded a number of projects focusing on capacity building in young women, with the aim of improving career and lifestyle options for young girls. Project partners include local councils and schools in all three regions. The development of further initiatives in this area will be a focus over the forthcoming year. All 15 students enrolled in the inaugural Southern program in 2002 continued in further education in 2003. A pilot program for young women in George Town was also funded to create a specific pathway to further education and employment.
Women Into Local Government A publication entitled Women Into Local Government: You Can Make a Difference was launched by the Premier prior to the 2002 Local Government elections. The publication informs women about the structures and processes of Local Government and the campaign skills required by candidates and their supporters. It emphasises the role of mentors and the usefulness of support networks for women candidates. It is available on the Women Tasmania website.
Women Tasmania supported women’s groups who mentored candidates in the 2002 Local Government elections. This included holding a highly successful workshop in Burnie for women candidates in September 2002 where a panel of six women councillors presented information. Four of the women who attended were elected in the subsequent local elections.
Department of Premier and Cabinet Annual Report 2002-03 95 Women on Government Boards, Committees and Statutory Authorities As at May 2003, women made up 34 per cent of the membership of Tasmanian Government boards and committees. This is an increase of 9 per cent from 1998.
Women Tasmania undertakes a range of strategies to encourage the appointment of women to government boards including maintaining the Tasmanian Women’s Register and preparing quarterly reports to Cabinet to keep Ministers informed of progress towards the Government’s target.
Women Tasmania undertook a review to identify the most useful recruitment strategies. As a result a range of new strategies will be put in place in 2003-04. These include making the register available to Ministers and agencies as an online resource and extending the register to include women interested in becoming mentors.
Women and Safety Women Tasmania participated on the national Partnerships Against Domestic Violence (PADV) Taskforce and on the Tasmanian Family Violence Inter-departmental Committee which is working on the paper “Safe at Home”. The paper details the criminal justice framework for responding to family violence. The recommendations of two reports Justice Matters and Pathways, funded under phase one of the PADV initiative, were considered as part of developing a comprehensive, co-ordinated whole-of- government strategy for responding to family violence.
Safer Community Initiatives Women Tasmania has been working with local communities to address problems of community violence. The Dorset for a Safer Community Project involves government, service providers and the community developing strategies to deal with domestic violence, the effects of violence on children, bullying in schools, workplace bullying, street violence, child abuse and suicide. The community signed a Safer Communities Charter in October 2002. The project has been very successful with widespread support from service providers, business and industry. Women Tasmania’s involvement continues in an advisory capacity.
Women Tasmania initiated and facilitated the Women’s Safety Awards in the Community in conjunction with ‘Reclaim the Night’ celebrations. Awards for business, education, government, community, non-government, media/arts and individuals were presented to winners for projects which demonstrated solutions or risk control measures to improve safety for women.
Women Tasmania also assisted West Coast FM and North-West domestic violence service providers to develop a series of community announcements for radio about family and domestic violence designed to raise public awareness and provide information about where to go for help.
96 Annual Report 2002-03 Department of Premier and Cabinet Women and Education Women Tasmania is represented on two committees dealing with women and vocational, education and training - the Steering Committee of the Tasmanian Implementation Plan for Women in Vocational Education and Training (VET) and the VET Equity Advisory Committee. Both committees aim to increase the enrolment and retention of women in VET and to extend their participation across the range of available courses.
Work and Family Women Tasmania has drafted a resource for private-sector Tasmanian employers and employees detailing flexible work practices used Australia-wide. In addition, Women Tasmania sponsored a Tasmanian Award, as part of the ACCI National Work and Family Awards, for best practice in achieving a flexible workplace. The Inaugural Award will be presented in 2003-04. A series of employer forums is also planned for 2003-04.
Women in the Senior Executive Service (SES) The Government is committed to increasing the number of women in the Government SES from 28 per cent to 35 per cent. Together with the Women in the Senior Management Committee, Women Tasmania conducted research into ways to reach this goal. The 11 recommendations from the Women in Tasmanian Public Sector Senior Management Report are now being implemented.
Monthly Forums A series of monthly lunch-time forums was held to introduce women to various topics to help them take the lead in their families and communities. Topics have included pathways to employment, small business, superannuation, smoking and the ageing experience for women and strengthening your community. Between 30 and 40 women attend each forum.
Tasmanian Women’s Council (TWC) The Council provides advice to Government on issues of importance to women and consults with Tasmanian women on issues referred to it by the Minister for Women Tasmania. Professor Margaret Reynolds, the former Commonwealth Minister for the Status of Women, is the Convenor of the Council.
The Council met four times in 2002-03. A range of issues were considered including: access to childcare; transport problems for women in urban and rural areas; proposed changes to physical punishment of children; same sex adoption legislation; regulation of prostitution; domestic violence; and the centenary of suffrage.
The Council rotates meetings between the three regions and consults with local service providers, regional women and government agencies.
Department of Premier and Cabinet Annual Report 2002-03 97 Other members of the TWC are:
Ald Kerry Degrassi – Dodges Ferry Ald Mary Guy – Glenorchy Ms Lisa Singh – North Hobart Ms Jodie Tune – Campania Ms Debra Chandler – Lenah Valley Ms Mary Lees – Dilston Ms Kym Richardson – Launceston Ms Vicki Sherburd – South Hobart Mrs Eve Thorp – Launceston Ms Ceridwen Davies – Latrobe Ms Julieanne Smith – Ulverstone Mrs Deirdre Smith – Mole Creek Ms Wanda Buza, Director Women Tasmania (ex-officio)
Women’s Information Network Women Tasmania has responded to the information needs of women from regional, rural and isolated Tasmania by establishing a statewide Women’s Information Network (WIN) providing information and online rooms in community settings and training for volunteer co-ordinators.
Rooms have been established in Rosebery, Burnie, Devonport, Deloraine, Westbury, Rocherlea, Karinya Young Women’s Shelter in Launceston, Mount Arthur, Derby, Fingal, Launceston General Hospital, University of Tasmania (Launceston), Ouse and Oatlands. The WIN room in Derby was officially opened on 28 January 2003 and the Westbury Community Resource library recently on 5 May 2003.
Women Tasmania supports each of these rooms and regularly provides updated information packages. Information has included new areas such as basic carpentry and car maintenance and repairs. The inaugural Women’s Information Network training was held in 2002 and included speakers from Women Tasmania and the Network Access Technology and Training (NATT) team.
Capacity Building Workshops Women Tasmania works with many community organisations on issues including strategic planning, change management, preparing funding submissions, marketing and team building.
Additional Community partnership projects include: • community outreach – South, North and North-West; • funding information and alerts- all regions; • Goodwood Together project; • Chances for Children – Waverley; • Shorewell Connect project; • African Women’s Group;
98 Annual Report 2002-03 Department of Premier and Cabinet • Active Citizen Project; • Living on the Edge projects- North; • Play Group- Launceston; • West Coast Development group; • Community Safety- North-West pilot; • Respite Care Project- Clarendon Vale; • Rocherlea Community School Project; • George Town PYPS pilot program for young women; and • Capacity-building workshops for NGOs- all regions.
Aboriginal Women’s Group An Aboriginal Women’s Issues Group was established during 2002-03. The Group aims to assist Aboriginal women identify and develop solutions for issues in their communities. Leadership for and by Aboriginal women was examined and issues were put forward for inclusion in the Ministerial Council’s Women and Reconciliation National Action Plan. Representatives from the Group attended the 2002 National Gathering and Ministerial Council meeting in Darwin.
The project Tasmania - Aboriginal Artists brought together the work of Aboriginal artists in Tasmania who share a commitment to continuing their culture and traditions. A 12 card set was produced, including a number of contributions from young and emerging artists from Cape Barren Island, as well as established artists whose work deserves national and international recognition. The project is now in the marketing phase and the product is available through museums, art galleries and other retail and tourism outlets. The project partners are Women Tasmania and ATSIC. A special trust account has been established and proceeds from sales will be used to fund new and innovative Aboriginal arts products in the State. The cards may be viewed on line at www.women.tas.gov.au
Responding to Older Women Women over 50 years of age make up nearly 31 per cent of Women Tasmania’s clients. Women Tasmania projects aimed at older women during 2002-03 included an online portal for older women, a support group for older victims of domestic violence in the South, and in the North, a Women’s Opportunity Network. Women Tasmania also helped oversee the development, implementation and evaluation of the Housing for Older People Strategic Framework. In May 2003 Women Tasmania hosted a well-attended information session on housing options for older women, which focused on co-housing models.
Women from culturally and linguistically diverse backgrounds Women Tasmania is involved in developing the Tasmanian Immigration and Settlement Committee plan, and works in partnership with other government agencies and the multicultural
Department of Premier and Cabinet Annual Report 2002-03 99 community sector to initiate and support social and economic projects. The One Island-Many Cultures Project led to release of a product celebrating the island’s multicultural diversity.
PEOPLE AND EVENTS
Askalu Weldemariam, Pauline Woolley, Wanda Buza and Debbie Priseman (Women Tasmania)
Mentoring Program - Cosgrove High School
100 Annual Report 2002-03 Department of Premier and Cabinet OUTPUT GROUP 9: TASMANIA TOGETHER PROGRESS BOARD
OUTPUT 9.1: SUPPORT FOR THE TASMANIA TOGETHER PROGRESS BOARD
RESPONSIBLE OPERATING UNIT
Tasmania Together Lee Prince, Director Telephone: (03) 6233 5958 Facsimile: (03) 6233 5932 Email: [email protected] Internet web-site: www.tasmaniatogether.tas.gov.au/
DESCRIPTION
Tasmania Together is a long-term social, environmental and economic plan for the State’s development for a period of 20 years. It provides an overarching framework for planning, budgeting and policy priorities for Government and non-government sectors. This Output Group provides support to the Tasmania Together Progress Board to fulfil its legislative responsibilities and requirements and to: • monitor and report publicly on progress towards achieving the Tasmania Together goals and benchmarks; • carry out research and collection of data in respect to the goals and benchmarks; • co-ordinate the further development, refining and revising the goals and benchmarks; • promote the goals and benchmarks in the broader community; and • develop coalitions of interest within and between various sectors of the community with respect to Tasmania Together.
ACHIEVEMENTS AND HIGHLIGHTS
For details of achievements and highlights, please refer to the 2002-03 annual report of the Tasmania Together Progress Board.
Department of Premier and Cabinet Annual Report 2002-03 101 PEOPLE AND EVENTS
Kathy Barnsley (Tasmania Together)
102 Annual Report 2002-03 Department of Premier and Cabinet INTERNAL MANAGEMENT AND SUPPORT SERVICES
CORPORATE SERVICES
RESPONSIBLE OPERATING UNIT
Corporate Services Division Geoff Owen, Director Telephone: (03) 6233 6349 Facsimile: (03) 6233 5685 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/corpservices/
DESCRIPTION
These internal services are provided for the other Outputs of the Department and are similar to those provided by this Operating Unit to the Ministerial and Parliamentary Offices and the Office of the Governor under Output 2.4. The services include: • financial management (inner budget and off-budget); • human resources management; • information systems management; • records management; • asset management; • grants administration and other special projects; • management of the corporate planning programs of the Department; and • provision of advice to the Secretary on relevant matters.
ACHIEVEMENTS AND HIGHLIGHTS
During 2002-03, the Corporate Services Division continued to provide support programs to the various operating units of the Department in an efficient and cost-effective manner. In addition, the Division implemented a suite of online Human Resource Management reports for managers via the Intranet, continued the implementation of accrual budgeting and accrual accounting practices in accordance with Department of Treasury and Finance requirements, developed and implemented an online Partnerships Agreement reporting system and developed a Departmental records management thesaurus.
Department of Premier and Cabinet Annual Report 2002-03 103 OFFICE OF THE SECRETARY
RESPONSIBLE OPERATING UNIT
Executive Division Philip Foulston, Director Telephone: (03) 6233 6790 Facsimile: (03) 6223 8609 Email: [email protected] Internet web-site: www.dpac.tas.gov.au/divisions/execdivision/
DESCRIPTION
This Operating Unit provides support to the Secretary. The Office of the Secretary also provides the primary link between the Department and the Office of the Premier.
ACHIEVEMENTS AND HIGHLIGHTS
During the year, the Office of the Secretary, part of the Executive Division, provided support to the Secretary and the Divisions of the Department. It co-ordinated the Department's legislative program, Parliamentary and other ministerial briefs and communication services.
104 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 1 – FINANCIAL STATEMENTS
(Output names in the Financial Statements are listed as they appear at 1 July 2002. Some new names were introduced during 2002-03 and these appear elsewhere in this annual report.)
Department of Premier and Cabinet Annual Report 2002-03 105
106 Annual Report 2002-03 Department of Premier and Cabinet
DEPARTMENT OF PREMIER AND CABINET
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2003
Department of Premier and Cabinet Annual Report 2002-03 107
CONTENTS Page No.
PUBLIC ACCOUNT – CASH STATEMENTS Ministerial and Parliamentary Support Statement of Compliance Source of Funds 109 Summary of Expenditure 109 Items Reserved by Law 109 Department of Premier and Cabinet Statement of Compliance Source of Funds 110 Summary of Expenditure 110 Notes to Statement of Compliance 112 Special Deposits and Trust Fund Accounts 115 PUBLIC ACCOUNT – ACCRUAL STATEMENTS Statement of Financial Performance 116 Statement of Financial Position 117 Statement of Cash Flows 118 Schedule of Administered Expenses and Revenues 119 Schedule of Administered Assets and Liabilities 120 Schedule of Administered Cash Flows 121 Notes to the Financial Statements 122
Certification of Financial Statements 152
Audit Report 153
108 Annual Report 2002-03 Department of Premier and Cabinet
MINISTERIAL AND PARLIAMENTARY SUPPORT Statement of Compliance with the Consolidated Fund Appropriations and other External Requirements for the year ended 30 June 2003
2002 2003 2003 Note Actual Estimate Actual Variation $'000 $'000 $'000 $'000
OPENING BALANCE 291 180 381 201
RECEIPTS Consolidated Fund: Recurrent Services 3a 10,344 10,597 12,048 1,451 Reserved by Law 3b 448 462 511 49 Total Consolidated Fund 10,792 11,059 12,559 1,500
Other Receipts Gross cash proceeds from sale of assets - - - - Departmental revenue not paid into Consolidated 3c 68 - 106 106 Fund GST collections and input tax credits 3d - 330 294 (36) Total Other Receipts 68 330 400 70
TOTAL SOURCE OF FUNDS 11,151 11,569 13,340 1,771
EXPENDITURE BY OUTPUT GROUP
Output Group 1: Support for Members of Parliament 1 Support for Ministers 4a 8,641 8,882 10,011 (1,129) 2 Support for Other Members of Parliament 4b 2,116 2,202 2,529 (327) Total Output Group 1 10,757 11,084 12,540 (1,456)
Administered Payments 13 330 334 (4)
TOTAL OUTPUT GROUP EXPENDITURE 10,770 11,414 12,874 (1,460)
CLOSING BALANCE 381 155 466 311
MINISTERIAL AND PARLIAMENTARY SUPPORT Statement of Items Reserved by Law for the year ended 30 June 2003
ITEMS RESERVED BY LAW
Note 2002 2003 2003 Actual Estimate Actual Variation $'000 $'000 $'000 $'000
Allowances of Ministers (Parliamentary Salaries and Allowances Act 1973) 448 462 511 (49)
TOTAL 448 462 511 (49)
Department of Premier and Cabinet Annual Report 2002-03 109
DEPARTMENT OF PREMIER AND CABINET Statement of Compliance with the Consolidated Fund Appropriations and other External Requirements for the year ended 30 June 2003
2002 2003 2003 Note Actual Estimate Actual Variation $'000 $'000 $'000 $'000
OPENING BALANCE 18,263 17,226 20,012 2,786
RECEIPTS Consolidated Fund Recurrent Services 21,396 21,270 21,827 557 Works and Services 200 - - - Total Consolidated Fund 21,596 21,270 21,827 557
Other Receipts Gross cash proceeds from sale of assets - - 15 15 Commonwealth cash receipts not paid into the Consolidated Fund 3e 4,450 5,711 4,347 (1,364) Non-government contributions 4 5 5 - Departmental revenue not paid into Consolidated 3f 25,143 22,662 28,373 5,711 Fund GST collections and input tax credits 3g 4,503 5,134 4,377 (757) Total Other Receipts 34,100 33,512 37,117 3,605
Less: Payment to Consolidated Fund - - - -
TOTAL SOURCE OF FUNDS 73,959 72,008 78,956 6,948
EXPENDITURE BY OUTPUT GROUP Output Group 1: Support for Executive Decision Making 1 Strategic Policy and Advice 1,888 1,944 1,990 (46) 2 Management of Policy Projects 1,662 1,162 1,085 77 3 Seniors Bureau - Policy Advice and Community - 484 464 20 Services Total Output Group 1 3,550 3,590 3,539 51
Output Group 2: Government Processes and Services 1 Management of Executive Government Processes 4c 4,564 1,598 2,181 (583) 2 Principal and Subordinate Legislation 4d 1,441 1,502 1,337 165 3 Tasmanian Government Courier 462 445 453 (8) 4 Corporate Support to Ministerial and Parliamentary Offices and Office of the Governor 834 834 872 (38) 5 Representation in Canberra - 389 357 32 Total Output Group 2 7,301 4,768 5,200 (432)
110 Annual Report 2002-03 Department of Premier and Cabinet
Output Group 3: Electronic Services for Government Agencies and the Community 1 Whole-of-government eGovernment Policy Development and Project Management 4e 2,006 2,056 1,684 372 2 Tasmanian Telecommunications Policy and Strategic Development 248 250 269 (19) 3 Whole-of-government management and ongoing development of Service Tasmania 8,725 9,464 9,705 (241) 4 Management of TASINET and Networking Tasmania 4f 14,466 14,577 17,215 (2,638) 5 Information Systems Strategies and Facilities and Services Management 3,007 3,018 3,140 (122) Total Output Group 3 28,452 29,365 32,013 (2,648)
Output Group 4: State Service Employment and Management 1 State Service Employment and Management 4g 2,268 1,985 2,341 (356) Total Output Group 4 2,268 1,985 2,341 (356)
Output Group 5: Aboriginal Affairs 1 Aboriginal Affairs - Policy Advice and Community Services 538 485 508 (23) Total Output Group 5 538 485 508 (23)
Output Group 6: Multicultural Tasmania 1 Multicultural Tasmania - Policy Advice and Community Services 304 320 339 (19) Total Output Group 6 304 320 339 (19)
Output Group 7: Development of Local Government 1 Development of Local Government 1,582 1,637 1,624 13 Total Output Group 7 1,582 1,637 1,624 13
Output Group 8: Women Tasmania 1 Women Tasmania - Policy Advice and Community Services 1,025 1,098 1,141 (43) Total Output Group 8 1,025 1,098 1,141 (43)
Output Group 9: Tasmania Together Progress Board 1 Support for the Tasmania Together Progress Board 4h - 614 673 (59) Total Output Group 9 - 614 673 (59)
TOTAL 45,020 43,862 47,378 (3,516)
ADMINISTERED PAYMENTS 4i 8,428 13,973 9,406 4,567
CAPITAL INVESTMENT PROGRAM 200 - - -
INFRASTRUCTURE FUND 4j 404 - 2,746 (2,746)
TOTAL OUTPUT GROUP EXPENDITURE 54,052 57,835 59,530 (1,695)
CLOSING BALANCE 19,907 14,173 19,426 5,253
Department of Premier and Cabinet Annual Report 2002-03 111 Department of Premier and Cabinet Notes to and forming part of the Statement of Compliance for the year ended 30 June 2003
1. The Statement of Compliance with Consolidated Fund Appropriations and other External Requirements is prepared on a cash basis, and as such, line items may not agree to line items in the Statement of Financial Performance, which has been prepared on an accrual basis.
2. Expenditures incurred by the Department which are subject to recovery by agreement are recorded as gross expenditure. Amounts recovered are recorded as operating revenue.
3. Variations between actual amounts for the financial year and estimated receipts.
(a) Ministerial and Parliamentary Support: Consolidated Fund – Recurrent Services Additional funding was approved to provide for unbudgeted expenditure relating mainly to: • a restructure of support services for Ministers of the Crown, including an additional Minister, other Government offices and an increased number of Tasmanian Greens Members of Parliament following the 2002 State Election; and • provision for refurbishment of the Public Buildings at 53 St Johns Street, Launceston.
(b) Ministerial and Parliamentary Support: Consolidated Fund – Reserved by Law Additional funding was approved to provide for unbudgeted expenditure relating to the appointment of an additional Minister of the Crown.
(c) Ministerial and Parliamentary Support: Departmental revenue not paid into Consolidated Fund Revenue resulted mainly from the recovery from other sources of salaries and other expenses met initially by the Department on behalf of other agencies and subsequently recovered from those agencies.
(d) Ministerial and Parliamentary Support: GST collections and input tax credits Net GST collections and input tax credits were lower than anticipated.
(e) Premier and Cabinet: Commonwealth cash receipts not paid into the Consolidated Fund Decreased revenue resulted from a lower than anticipated level of funding for the Private Forest Reserve Program, sourced from the Natural Heritage Trust of Australia Reserve.
(f) Premier and Cabinet: Departmental revenue not paid into Consolidated Fund The variation was due mainly to: • an increase in revenue resulting from consolidation of agency telephones under the TASINET umbrella; • an increase in TMD (Computing Services) revenue due to a greater level of business activity, including systems management and support and whole-of-government Oracle licence management; • revenue from the Infrastructure Fund for the Wilkinson’s Point, Strahan Sewerage and Australian Axeman’s Hall of Fame and Timberworks projects; and • greater than estimated revenue from other business activities, including the Tasmanian Training Consortium.
(g) Premier and Cabinet: GST collections and input tax credits Net GST collections and input tax credits were lower than anticipated.
112 Annual Report 2002-03 Department of Premier and Cabinet
4. Variations between actual amounts for the financial year and estimated expenditure.
Ministerial and Parliamentary Support
(a) Output Group 1: Support for Members of Parliament Output 1: Support for Ministers The variation resulted mainly from a restructure of support services for Ministers of the Crown, including an additional Minister, following the 2002 State Election.
(b) Output Group 1: Support for Members of Parliament Output 2: Support for Other Members of Parliament The variation resulted mainly from a restructure of support services for other Government Members’ offices and further support for the Tasmanian Greens Members of Parliament following the 2002 State Election.
Department of Premier and Cabinet
(c) Output Group 2: Government Processes and Services Output 1: Management of Executive Government Processes The variation resulted mainly from unbudgeted expenditure associated with co-ordination of Government displays at the Hobart, Launceston and Burnie shows, leave entitlement transfers, printing of a Pensioner Rebate brochure, staff relief, contributions and increased accommodation rental.
(d) Output Group 2: Government Processes and Services Output 2: Principal and Subordinate Legislation The variation resulted mainly from lower than estimated employee related expenditure due to staff vacancies.
(e) Output Group 3: Electronic Services for Government Agencies and the Community Output 1: Whole-of-government eGovernment Policy Development and Project Management The variation resulted mainly from the non-filling of a SES position, delays in filling vacant positions and lower than expected expenditure on Commonwealth funded projects and activities funded from retained revenue.
(f) Output Group 3: Electronic Services for Government Agencies and the Community Output 4: Management of TASINET and Networking Tasmania The variation resulted mainly from the further consolidation of Agencies’ telephones under the TASINET umbrella.
(g) Output Group 4: State Service Employment and Management Output 1: State Service Employment and Management The variation resulted mainly from increased accommodation rental payments, higher than estimated costs associated with upgrading of computing infrastructure, consulting services in relation to State Service Principles and the preparation of profiles for SES levels, and increased business activities of the Tasmanian Training Consortium.
(h) Output Group 9: Tasmania Together Progress Board The variation resulted mainly from unbudgeted expenses subject to recovery, higher than estimated employee related costs due to need to retain staff beyond their expected termination date, additional communication costs and higher than anticipated printing costs, including the cost of printing the Tasmania Together Progress Board Report.
Department of Premier and Cabinet Annual Report 2002-03 113
(i) Administered Payments The variation was due mainly to the timing of distribution of Commonwealth compensation funding under the Regional Forest Agreement and the Private Forest Reserve Program.
A summary of Administered Payments for 2002-03 is as follows:
$'000
Aboriginal Land Council 198 Employment and Training Program 300 Family Assistance Program 350 Goods and Services Tax 4,442 Regional Forest Agreement 3,522 Sundry Grants 509 University Scholarships 85 9,406
(j) Infrastructure Fund The expenditure relates to the Government’s contribution towards the following projects:
$'000
Development of Wilkinson’s Point 46 Strahan Sewerage Scheme 2,500 Australian Axeman’s Hall of Fame and Timberworks 200 2,746
114 Annual Report 2002-03 Department of Premier and Cabinet
DEPARTMENT OF PREMIER AND CABINET Statement of Receipts and Expenditure for Departmental Accounts within the Special Deposits and Trust Fund for the year ended 30 June 2003
Balance Balance 30 June 2002 No. Name Receipts Expenditure 30 June 2003 $'000 $'000 $'000 $'000
15,756 T115 Regional Forest Agreement Account 3,009 3,522 15,243 3,217 T520 Department of Premier and Cabinet Operating Account 42,352 42,770 2,799 1,298 T631 Telecommunications Management Division Operating Account 22,681 22,298 1,681 111 T730 Tsuneichi Fujii Fellowship Account 6 3 114 11 T816 Department of Premier and Cabinet Service Tasmania Account 8,568 8,524 55
20,393 Total 76,616 77,117 19,892
Account Account Name Account Purpose Number T115 Regional Forest Agreement Account To record amounts received from the Commonwealth Government under the Regional Forest Agreement and the disbursement of those funds to Agencies responsible for managing specific programs under the Agreement.
T520 Department of Premier and Cabinet To record transactions associated with the Operating Account operations of the Department of Premier and Cabinet and Ministerial and Parliamentary Support.
T631 Telecommunications Management Division To record transactions associated with the Operating Account operation of the Telecommunications Management Division and Computing Services of the Department of Premier and Cabinet, including general operating expenses, equipment purchases and receipt of revenue from clients.
T730 Tsuneichi Fujii Fellowship Account To record transactions associated with funds provided by Tsuneichi Fujii, President, Fujii Keori Ltd, for the creation of a fellowship to encourage development and further goodwill between the people of Tasmania and the people of Japan.
T816 Department of Premier and Cabinet Service To record financial transactions associated with Tasmania Account the operations of Service Tasmania shops.
Department of Premier and Cabinet Annual Report 2002-03 115
DEPARTMENT OF PREMIER AND CABINET Statement of Financial Performance for the year ended 30 June 2003
Note 2003 2002 $'000 $'000 Revenue from ordinary activities Revenues from Government 1.4(a) 32,437 30,627 Commonwealth grants 1.4(b), 3.1 1,698 897 User charges 1.4(c), 3.2 24,102 4,850 Gross proceeds from the disposal of assets 1.4(f), 3.3 - - Other revenue from ordinary activities 1.4(i), 3.4 3,113 1,982
Total revenue from ordinary activities 61,350 38,356
Expenses from ordinary activities (excluding borrowing costs) Employee entitlements 1.5(a), 4.1 25,291 18,665 Depreciation and amortisation 1.5(b), 4.2 654 120 Written down value of disposed assets 1.5(d), 3.3 - - Other expenses from ordinary activities 1.5(h), 4.3 35,055 19,995 Total expenses from ordinary activities (excluding borrowing costs) 61,000 38,780
Net operating surplus (deficit) from ordinary activities 350 (424)
Total changes in equity other than those resulting from transactions with Tasmanian State Government in its capacity as owner 350 (424)
The above Statement of Financial Performance should be read in conjunction with the accompanying notes.
116 Annual Report 2002-03 Department of Premier and Cabinet
DEPARTMENT OF PREMIER AND CABINET Statement of Financial Position as at 30 June 2003
Note 2003 2002 $'000 $'000 Assets Current assets Cash on hand and deposit accounts 1.6(a), 9 4,541 3,127 Receivables 1.6(b), 6.1 4,448 795 Other current assets 1.6(d), 6.4 968 225 Total current assets 9,957 4,147
Non current assets Furniture, plant and equipment 1.6(e), 6.2 1,315 353 Total non current assets 1,315 353
Total assets 11,272 4,500
Liabilities Current liabilities Payables 1.7(a), 7.3 2,790 402 Provisions 1.7(b), 7.2 3,629 2,360 Total current liabilities 6,419 2,762
Non current liabilities Provisions 1.7(b), 7.2 2,880 2,462 Total non current liabilities 2,880 2,462
Total liabilities 9,299 5,224 Net assets (liabilities) 1,973 (724)
Equity Asset Revaluation Reserve 1.6(e), 8 62 - Accumulated surplus (deficit) 8 1,911 (724)
Total Equity 1,973 (724)
The above Statement of Financial Position should be read in conjunction with the accompanying notes.
Department of Premier and Cabinet Annual Report 2002-03 117
DEPARTMENT OF PREMIER AND CABINET Statement of Cash Flows for the year ended 30 June 2003
2003 2002 Note $'000 $'000 Cash flows from operating activities Cash inflows Revenues from Government 1.4(a) 32,437 30,427 Capital appropriations - 200 Commonwealth grants 1.4(b) 1,243 897 Infrastructure Fund 2,246 904 User fees and charges 1.4(c) 29,590 4,862 GST refunds 4,671 2,625 Other cash receipts 1,466 1,017 Total cash inflows 71,653 40,932
Cash outflows Employee entitlements 1.5(a) (24,534) (18,701) GST payments (4,776) (2,544) Other cash payments 1.5(h) (41,747) (19,891) Total cash outflows (71,057) (41,136)
Net cash from (used by) operating activities 596 (204)
Cash flows from investing activities Cash inflows Gross proceeds from the disposal of assets 1.4(f) - - Total cash inflows - -
Cash outflows Payments for acquisition of assets 1.6(e) (586) (126) Total cash outflows (586) (126)
Net cash from (used by) investing activities (586) (126)
Net increase (decrease) in cash held 10 (330) 9 Cash at the beginning of the reporting period 4,425 3,457 8 Cash assumed 106 - 9 Cash at end of the reporting period 4,541 3,127
The above Statement of Cash Flows should be read in conjunction with the accompanying notes.
118 Annual Report 2002-03 Department of Premier and Cabinet
DEPARTMENT OF PREMIER AND CABINET Schedule of Revenues and Expenses administered on behalf of the whole-of-government for the year ended 30 June 2003
Note 2003 2002 11 $'000 $'000 Revenue from ordinary activities Revenues from Government 1,949 1,762 Commonwealth grants 2,981 3,571 User charges - 17,715 Other revenue from ordinary activities 45 101
Total revenue from ordinary activities 4,975 23,149
Expenses from ordinary activities (excluding borrowing costs) Employee entitlements - 3,956 Reserved by Law - Ministerial Allowances 521 449 Depreciation and amortisation - 561 Grants and subsidies 1,438 1,338 Regional Forest Agreement 3,522 2,539 Other expenses from ordinary activities - 13,213 Total expenses from ordinary activities (excluding borrowing costs) 5,481 22,056
Net operating surplus (deficit) from ordinary activities before transfers to Government (506) 1,093
Transfers to the Consolidated Fund 34 24
Net operating surplus (deficit) from ordinary activities after transfers to Government (540) 1,069
The above Schedule of Revenues and Expenses Administered on behalf of the whole-of-government should be read in conjunction with the accompanying notes.
Department of Premier and Cabinet Annual Report 2002-03 119
DEPARTMENT OF PREMIER AND CABINET Schedule of Assets and Liabilities administered on behalf of the whole-of-government as at 30 June 2003
Note 2003 2002 11 $'000 $'000 Assets Current assets Cash on hand and deposit accounts 15,244 17,054 Receivables 11 2,736 Other current assets - 523 Total current assets 15,255 20,313
Non-current assets Furniture, plant and equipment - 944 Total non current assets - 944
Total assets 15,255 21,257
Liabilities Current liabilities Provisions 10 939 Payables - 1,054 Other current liabilities - 1,060 Total current liabilities 10 3,053
Non-current liabilities Provisions - 98 Other non-current liabilities - 166 Total non-current liabilities - 264
Total liabilities 10 3,317
Net assets (liabilities) 15,245 17,940
Equity Accumulated surplus (deficit) 15,245 17,940
Total Equity 15,245 17,940
The above Schedule of Assets and Liabilities Administered on behalf of the whole-of-government should be read in conjunction with the accompanying notes.
120 Annual Report 2002-03 Department of Premier and Cabinet
DEPARTMENT OF PREMIER AND CABINET Schedule of Administered Cash Flows administered on behalf of the whole-of-government for the year ended 30 June 2003
2003 2002 Note $'000 $'000 Cash flows from operating activities 11 Cash inflows Revenue from Government 1,949 1,762 Commonwealth grants 3,010 3,552 User fees and charges - 18,353 GST refunds - 1,878 Other cash receipts 34 100 Total cash inflows 4,993 25,645
Cash outflows Employee entitlements - (3,868) Ministerial Allowances (511) (449) GST payments - (1,887) Grants and subsidies (1,438) (1,338) Transfers to Consolidated Fund (34) (24) Other cash payments (3,522) (15,188) Total cash outflows (5,505) (22,754)
Net cash from (used by) operating activities (512) 2,891
Cash flows from investing activities Cash outflows Payments for acquisition of assets - (831) Total cash outflows - (831)
Net cash from (used by) investing activities - (831)
Net increase (decrease) in cash held (512) 2,060
Cash at the beginning of the reporting period 15,756 14,994
Cash at end of the reporting period 15,244 17,054
The above Schedule of Cash Flows Administered on behalf of the whole-of-government should be read in conjunction with the accompanying notes.
Department of Premier and Cabinet Annual Report 2002-03 121 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2003
Department of Premier and Cabinet
Note Description
1 Summary of significant accounting policies 1.1 Objectives and funding 1.2 Funds held in trust 1.3 Basis of accounting 1.4 Revenue from ordinary activities (a) Revenues from Government – Appropriation (b) Commonwealth grants (c) User charges and fees (d) Interest (e) Taxation, fees and fines (f) Gross proceeds from the disposal of assets (g) Resources received free of charge (h) Assets assumed/transferred (i) Other revenue from ordinary activity (j) Correction of fundamental errors 1.5 Expenses from ordinary activities (a) Employee entitlements (b) Depreciation and amortisation (c) Grants and subsidies (d) Written down value of disposed physical assets (e) Write down of assets (f) Resources provided free of charge (g) Correction of fundamental errors (h) Other expenses from ordinary activities 1.6 Assets (a) Cash on hand and deposit accounts (b) Receivables (c) Other financial assets (d) Other assets (e) Furniture, plant and equipment 1.7 Liabilities (a) Payables (b) Provisions for employee entitlements (c) Superannuation (d) Other liabilities (e) Transfer payments 1.8 Leases 1.9 Foreign currency 1.10 Comparative figures 1.11 Rounding 1.12 Departmental taxation
2 Events occurring after balance date
122 Annual Report 2002-03 Department of Premier and Cabinet
3 Revenues from ordinary activities 3.1 Commonwealth grants 3.2 User charges and fees 3.3 Gross proceeds and expense from the disposal of assets 3.4 Other revenues from ordinary activities
4 Expenses from ordinary activities 4.1 Employee entitlements 4.2 Depreciation and amortisation 4.3 Other expenses from ordinary activities 4.4 Resources provided free of charge
5 Outputs of the Department 5.1 Department’s outputs 5.2 Output summary 5.3 Statement of Outputs
6 Assets 6.1 Receivables 6.2 Furniture, plant and equipment 6.3 Reconciliations of non current physical assets 6.4 Other assets
7 Liabilities 7.1 Schedule of commitments 7.2 Provisions 7.3 Payables
8 Equity and movements in equity
9 Cash flow reconciliation
10 Financial instruments 10.1 Net fair value of Financial Assets and Liabilities
11 Administered Transactions
Department of Premier and Cabinet Annual Report 2002-03 123
Note 1: Summary of significant accounting policies
1.1 Objectives and funding The Department of Premier and Cabinet provides the services, other than those provided by the House of Assembly and the Legislative Council, to support Ministers and non-Ministerial Members of the House of Assembly. In addition, there are some shared services provided to Members of the Legislative Council. The Department also provides a range of services to support the Premier and the Cabinet. The Department has an important role in whole-of-government policy co-ordination, issues management, inter-governmental relations, information technology and telecommunications and public sector management. The Department delivers a range of outputs to support the activities of other public sector organisations. These services encompass project management, information resource management, inter-agency human resource management issues, and across government telecommunication and computing services. The Department also includes Women Tasmania, the Office of Aboriginal Affairs, Multicultural Tasmania and Seniors Bureau. The Seniors Bureau was transferred from the Department of Health and Human Services to the Department of Premier and Cabinet with effect from 1 July 2002. The Department also supports the Office of the State Service Commissioner. Agency activities contributing toward these outcomes are classified as either departmental or administered. Departmental activities involve the use of assets, liabilities, revenues and expenses controlled or incurred by the Agency in its own right. Administered activities involve the management or oversight by the Agency on behalf of the Government of items controlled or incurred by the Government. The Department is funded by a mixture of Parliamentary appropriations and retained revenues. It provides the following services on a fee-for-service basis: • training services; • legislation drafting; • information technology policy; • information brochures and publications; and • telecommunications and computing services. The financial report encompasses all funds through which the Department controls resources to carry on its functions. In the process of preparing accrual based reports for the Department as a single entity, all material intra-entity transactions and balances have been eliminated.
1.2 Funds held in trust The Department holds monies in a trustee capacity on behalf of the Tsuneichi Fujii Fellowship Trust. As the Department performs only a custodial role in respect of these monies, and because the monies cannot be used for achievement of the Department’s objectives, they are not brought to account in the general purpose financial statements but are shown in the Statement of Receipts and Expenditure for Departmental Accounts within the Special Deposits and Trust Fund.
1.3 Basis of accounting The financial statements are a general purpose financial report and have been prepared in accordance with: • the Treasurer’s Instructions issued under the provisions of the Financial Management and Audit Act 1990; and • Australian Accounting Standards, in particular AAS 29 ‘Financial reporting by Government Departments’ and Urgent Issues Group Abstracts. Except where stated, the financial statements have been prepared on an accrual basis and are in accordance with historical cost convention. The accounting policies are generally consistent with the previous year. Assets and liabilities are recognised in the Department’s Statement of Financial Position when it is probable that future economic benefits will flow and the amounts of the assets or liabilities can be reliably measured.
124 Annual Report 2002-03 Department of Premier and Cabinet
Revenues and expenses are recognised in the Department’s Statement of Financial Performance when the flow or consumption or loss of economic benefits has occurred and can be reliably measured. Control arises in the period of appropriation. The continued existence of the Department in its present form, undertaking its current activities, is dependent on Government policy and on continuing appropriations by Parliament and retained revenues for the Department’s administration and activities. With effect from July 2002 TMD has been treated as a ‘controlled’ component of the Department. It was previously treated as an ‘administered’ component. The effect of this is to increase controlled revenue by $19,941,000 and controlled expenses by $20,180,000. Controlled assets have increased by $6,423,000 and controlled liabilities by $3,688,000. Corresponding reductions have occurred in the administered statements of the Department for the year ending 30 June 2003.
Transactions and Balances administered on a whole-of-government basis. The Department administers, but does not control, certain resources on behalf of the Government as a whole. It is accountable for the transactions involving such administered resources, but does not have the discretion to deploy resources for the achievement of the Department’s objectives. Administered assets, liabilities, expenses and revenues are disclosed in the notes to the financial statements, forming a part of the general purpose report for the Department. The administered items are disclosed on the same basis as is described for the financial statements of the Department. The schedules of administered revenues and expenses, assets and liabilities, and cash flows are prepared on the same basis, and using the same policies as for Departmental items, except where otherwise stated.
Transactions by the Government as owner – Restructuring of administrative arrangements
Net assets received under a restructuring of administrative arrangements are designated as contributions by owners and adjusted directly against equity. Net assets relinquished are designated as distributions to owners. Net assets transferred are initially recognised at the amounts at which they were recognised by the transferring agency immediately prior to the transfer.
1.4 Revenue from ordinary activities The revenues described in this Note are revenues relating to the ordinary activities of the Department. Revenues are recognised in the Statement of Financial Performance when it is probable that the inflow or other enhancement or saving in outflows of future economic benefits has occurred and can be measured reliably. a) Revenues from Government - Appropriation Appropriations, whether recurrent or capital, are recognised as revenues in the period in which the Department gains control of the appropriated funds. Control arises in the period of appropriation. b) Commonwealth Grants Grants payable by the Commonwealth Government are recognised as revenue when the Department gains control of the underlying assets. Where grants are reciprocal, revenue is recognised as performance occurs under the grant. Non- reciprocal grants are recognised as revenue when the grant is received or receivable. Conditional grants may be reciprocal or non-reciprocal depending on the terms of the grant. c) User Charges and Fees Amounts earned in exchange for the provision of goods and services are recognised when the good or service is provided. d) Interest Interest revenue is recognised as it accrues. e)Taxation, Fees and Fines The Department does not raise revenue from taxation, fees and fines. f) Gross proceeds from the disposal of assets Revenue from the sale of non current assets is recognised when control of the asset has passed to the buyer. g) Resources received free of charge The Department does not acquire resources free of charge. However, if such services were received free of charge by the Department, they would be recognised as revenue when a fair value could be reliably determined and at the time
Department of Premier and Cabinet Annual Report 2002-03 125 the services would have been purchased if they had not been donated. Use of those resources would be recognised as an expense. h) Assets assumed/ transferred Contributions of assets at no cost of acquisition or for nominal consideration are recognised at their fair value when the asset qualifies for recognition, unless received from another government agency as a consequence of restructuring of administrative arrangements, when book values from the transferor Department may be used. (Refer to note 1.3) i) Other revenue from ordinary activity Revenue from general fees and recoveries is recognised when the obligation to pay arises. j) Correction of fundamental errors Fundamental errors, which render past financial reports unreliable, are disclosed separately on the face of the statement. Their nature is disclosed in the notes, as well as the amount of the correction relating to prior periods including, where practicable, a restatement showing the information that would have been recognised had the error not been made.
1.5 Expenses from ordinary activities The expenses described in this note are expenses arising from the ordinary activities of the Department Expenses are recognised in the Statement of Financial Performance when it is probable that the consumption or loss of future economic benefits resulting in a reduction in assets and/or an increase in liabilities has occurred and the consumption or loss of future economic benefits can be measured reliably. a) Employee entitlements Employee entitlements include entitlements to wages and salaries, annual leave, sick leave, long service leave, superannuation and other post-employment benefits. Liabilities for wages and salaries and annual leave are recognised, and are measured as the amount unpaid at the reporting date at current pay rates in respect of employees’ services up to that date. The liability for sick leave is not material and has not been recognised. A liability for long service leave is recognised, and is measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date. Consideration is given, when assessing expected future payments, to expected future wage and salary levels plus on-costs, experience of employee departures and periods of service. On-costs include payroll tax and employer superannuation contributions, however, normally exclude workers compensation premiums and fringe benefits tax. Expected future payments are discounted using interest rates attaching, as at the reporting date, to Commonwealth Government guaranteed securities with terms to maturity that match, as closely as possible, the estimated future cash outflows. A superannuation provision is maintained in the Special Deposits and Trust Fund for all departments. During the reporting period, the Department paid to the provision 11 per cent of salary in respect of contributory members and the appropriate Superannuation Guarantee Charge in respect of non-contributors. Under these arrangements the Department has no further superannuation liability for the past service of its employees. b) Depreciation and amortisation All non-current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of their service potential. Depreciation is provided for on a straight line basis, using rates which are reviewed annually. Major depreciation periods are: Minor Computing Equipment 3 years Major Computing Equipment - TMD 3 years Major Computing Equipment - DPAC 5 years Office Equipment 5 years Heritage assets are not depreciated. Adjustments to reflect current valuations are made to the Asset Accounts immediately following the revaluation.
126 Annual Report 2002-03 Department of Premier and Cabinet c) Grants and subsidies Grants are recognised to the extent that (i) the services required to be performed by the grantee have been performed or (ii) the grant eligibility criteria has been satisfied. A liability is recorded when the Department has a binding agreement to make the grants but services have not been performed or criteria satisfied. Where grant monies are paid in advance of performance or eligibility, a prepayment is recognised. d) Written down value of disposed physical assets The written down value reflects the carrying value of the asset at the time of disposal. e) Write down of assets A revaluation decrement is recognised as an expense in the Statement of Financial Performance except to the extent that the decrement reverses a revaluation increment previously credited to, and still included in the balance of, an asset revaluation reserve in respect of that same class of asset. In this case, it is debited direct to that revaluation reserve. Where an increment reverses a revaluation decrement previously recognised as an expense in the Statement of Financial Performance in respect of that same class of non-current assets, the revaluation increment is recognised as revenue. f) Resources provided free of charge Services provided free of charge, by the Department to another entity, are recognised as an expense when fair value can be reliably determined. g) Correction of fundamental errors Fundamental errors, which render past financial reports unreliable, are disclosed separately on the face of the statement. Their nature is disclosed in the notes, as well as the amount of the correction relating to prior periods including, where practicable, a restatement showing the information that would have been recognised had the error not been made. h) Other expenses from ordinary activities Expenses from acquisition of supplies and services are recognised when the obligation to pay is identified, usually at the time of supply of such supplies and services.
1.6 Assets Assets are recognised in the Statement of Financial Position when it is probable that the future economic benefits embodied in the asset will eventuate and the asset possesses a cost or other value that can be measured reliably. a) Cash on hand and deposit accounts Cash means notes and coins held and any deposits held at call with a bank or financial institution. Cash is measured at nominal amounts and is also the net fair value. Not all Treasury trust accounts earn interest. However, the interest applicable on various Treasury trust account balances was an average of 4.50% for the year ended 30 June 2003. Exposure to interest rate and credit risks is considered to be minimal. b) Receivables Receivables are recognised at the amounts receivable as they are due for settlement. Collectability of receivables is reviewed at balance date. Debts, which are known to be uncollectable, are written off. A provision for doubtful debts is raised where some doubts exist as to collection. c) Other financial assets Investments are brought to account at the lower of cost and recoverable amount. d) Other assets Prepayments are recognised during the reporting period and are expensed as the prepaid commitment is recognised.
Department of Premier and Cabinet Annual Report 2002-03 127 e) Furniture, plant and equipment (i) Valuation basis Non-current physical assets have been valued in accordance with AASB 1041 Revaluation of Non-Current Assets and Treasury Guidelines for the Introduction of AASB 1041. Heritage assets are valued on the fair value basis. Equipment and other non-current assets are valued at cost. Fair Value is ‘the amount for which an asset could be exchanged, or a liability settled between knowledgeable willing parties in an arms length transaction’. (ii) Asset recognition threshold The asset capitalisation threshold adopted by the Department is $5,000. Assets valued at less than $5,000 are charged to the Statement of Financial Performance in the year of purchase. (iii) Revaluations The Department’s heritage assets (furniture) were most recently revalued by Gowans Auctions (Auctioneers and Valuers) in August 2002.
1.7 Liabilities Liabilities are recognised in the Statement of Financial Position when it is probable that the future sacrifice of economic benefits will be required and the amount of the liability can be measured reliably. a) Payables Payables, including accruals not yet billed, are recognised when the Department becomes obliged to make future payments as a result of a purchase of assets or services. Payables are normally settled within 30 days. The fair value of payables is the nominal amount. b) Provisions for employee entitlements Liabilities for wages and salaries and annual leave are recognised, and are measured as the amount unpaid at the reporting date at current pay rates in respect of employees’ services up to that date. A liability for long service leave is recognised, and is measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date. c) Superannuation No superannuation liability is recognised for the accruing superannuation benefits of Departmental employees. This liability is held centrally and recognised within the Finance-General Division of the Department of Treasury and Finance. During the reporting period, the Department paid up to 11% of salary in respect of contributory members of the Retirement Benefits Fund into the Superannuation Provision Account within the Special Deposits and Trust Fund. The Department paid the appropriate Superannuation Guarantee Charge into the nominated superannuation fund in respect of non-contributors. d) Other Liabilities Revenue in advance is recognised at the time of receipt and treated as revenue in the period to which it relates. (e) Transfer payments The Department is responsible for transfers to eligible beneficiaries and grant recipients. The Department does not control amounts for transfer, but it acts only as an agent. Details of amounts received and transferred during the reporting period are included in note 11.
1.8 Leases The Department has entered into a number of operating lease agreements for buildings and office equipment, where the lessors effectively retain all of the risks and benefits incidental to ownership of the items leased. Equal instalments of lease payments are charged to the Statement of Financial Performance over the lease term as this is representative of the pattern of benefits to be derived from the leased property.
128 Annual Report 2002-03 Department of Premier and Cabinet
1.9 Foreign currency Transactions denominated in a foreign currency are converted at the exchange rate at the date of the transaction. Foreign currency receivables and payables are translated at the exchange rates current as at balance date. Associated gains and losses are not material.
1.10 Comparative figures Comparative figures have been adjusted to conform to changes in presentation in these financial statements where required.
1.11 Rounding All amounts in the financial statements have been rounded to the nearest thousand dollars unless otherwise stated. As a consequence, rounded figures may not add to totals. Accounting records are maintained and controls apply to figures in dollars and cents.
1.12 Departmental Taxation The Department is exempt from all forms of taxation except fringe benefits tax, payroll tax and the goods and services tax. In the Statement of Cash Flows the GST component of cash flows arising from investing or financing activities which is recoverable from, or payable to, the Australian Taxation Office is, in accordance with the Australian Accounting Standards, classified as operating cash flows.
Note 2: Events occurring after balance date No events have occurred after the reporting date for which a financial effect has not been recognised.
Note 3: Revenue from ordinary activities
3.1 Commonwealth Grants 2003 2002 $’000 $’000 National Communications Fund 700 - Specific grants 998 897 Total Commonwealth grants 1,698 897
3.2 User charges and fees
Revenues include the proceeds from user charges and fees which are controlled by the Department for the following services: 2003 2002 $’000 $’000 TASINET charges 15,950 - NT contract management 363 - Computing Services 1,276 - HR Systems 984 - Oracle licensing 667 - Information Technology Policy 42 177 Legislation Drafting 24 34 Training Services 590 445 Service Tasmania transaction fees and contributions 4,167 4,083 Other 39 111 Total 24,102 4,850
Department of Premier and Cabinet Annual Report 2002-03 129
3.3 Gross proceeds and expense from the disposal of assets 2003 2002 $’000 $’000 Non-financial assets – infrastructure, plant and equipment: Revenue (proceeds) from sale - - Less written down value of disposed assets - - Total - -
3.4 Other revenues from ordinary activities 2003 2002 $’000 $’000 Information Technology Policy recoveries 36 8 Leave entitlements transferred from other agencies 146 159 Infrastructure Fund 2,246 904 Centenary of Federation revenue - 254 Show Displays contributions 102 161 Senior Executive Review contributions - 118 Other fees and recoveries 583 378 Total 3,113 1,982
Note 4: Expenses from ordinary activities
4.1 Employee Entitlements 2003 2002 $’000 $‘000 Wages and salaries (including fringe benefits and non monetary components) 18,567 13,727 Annual leave 1,534 1,179 Long service leave 489 273 Sick leave 370 287 Superannuation 2,148 1,631 Other post-employment benefits 284 178 Payroll tax 1,422 1,095 Workers’ compensation premiums 82 76 Recruitment 36 39 Training and conferences 270 129 Other employee expenses 89 51 Total 25,291 18,665
4.2 Depreciation and amortisation 2003 2002 $’000 $’000 Amortisation of Oracle licenses 167 - Depreciation of plant and equipment 487 120 Total 654 120
130 Annual Report 2002-03 Department of Premier and Cabinet 4.3 Other Expenses from ordinary activities 2003 2002 $’000 $’000 Buildings and Infrastructure maintenance 147 275 Rent 2,987 2,336 Other property services 301 338 Printing and information 388 314 Communications 13,616 744 Travel and transport 1,606 1,752 Office machines & equipment 394 307 Information technology 2,073 1,364 Entertainment 73 74 Consultants 493 826 Advertising and promotion 434 402 Legal fees 47 51 Insurance 86 75 Interest - 22 Sitting fees 255 205 Transfers to Service Tasmania Shops - Lead Agency 8,452 7,643 Transfers to other Agencies 78 162 Contractors, training fees and expenses 463 292 Audit fees 27 36 Contributions 2,682 804 Meeting/Committee expenses 73 137 Wreaths, floral tributes, flowers and plant hire 15 10 Centenary of Federation events - 1,651 Materials and supplies 163 128 Other 202 47 35,055 19,995
4.4 Resources provided free of charge
No services have been identified that are provided free of charge.
Note 5: Outputs of the Department
5.1 Department’s outputs Information about the Department’s Outputs and the expenses and revenues which are reliably attributable to those Outputs is set out in the Output Schedule. Information about expenses and revenues administered by the Department is given in the schedule of Administered Expenses and Revenues (see also note 11).
5.2 Output summary (i) Ministerial Output Group 1: Support for Members of Parliament Description Allowances, facilities and support services including staff, equipment, travel, technical services and office accommodation are provided to the following: • Ministers; • other Government Members of the House of Assembly; and • Members of the House of Assembly belonging to non-government political parties. Certain services are also provided to some Members of the Legislative Council.
Department of Premier and Cabinet Annual Report 2002-03 131
Transport services are provided to all Ministers, the Speaker and Leader of the Opposition in the House of Assembly, and the President and Leader for the Government in the Legislative Council. Intended Outputs: 1.1 Support for Ministers 1.2 Support for Other Members of Parliament
(ii) Departmental Output Group 1: Support for Executive Decision Making Description: The focus of this Output Group is to provide services to assist the Premier and the Cabinet to make informed decisions. The primary services include: • research, advice and policy development on issues relevant to the Government’s overall policy framework and agenda; • reviewing and co-ordinating policy proposals from other government agencies; • management of critical issues and projects and the provision of strategic advice; • inter-government liaison and co-ordination; and • monitoring the impact of the Government’s policies and programs. Intended Outputs: 1.1 Strategic Policy and Advice 1.2 Management of Policy Projects
(iii) Departmental Output Group 2: Government Processes and Services Description: The primary functions of this Output Group are the management of executive Government processes, a legislation drafting service, an inter-agency courier service and provision of corporate support to Ministerial and Parliamentary offices and the Office of the Governor. From 1 July 2002, the Output Group also includes representation on behalf of government agencies in Canberra. Management of executive Government processes includes administrative support for a variety of Executive Government bodies such as the Cabinet and the Executive Council as well as co-ordination of State protocol, security and other similar matters. The services provided include preparation, scrutiny and processing of documents, advice to the Governor, Ministers and Departments on procedures and matters of administrative policy, management of official visits, State receptions and functions, co-ordination of the honours and award nomination processes and participation in national counter-terrorism processes. The legislation drafting service covers the provision of drafts of proposed new legislation, amendments to existing legislation and an up to date electronic database of Tasmanian legislation. The corporate support provided to the Ministerial and Parliamentary offices and the Office of the Governor includes financial management (inner-Budget and off-Budget operations), human resource management, information management, asset management and planning and executive support. The Tasmanian Government Office provides representation in Canberra. Intended Outputs: 2.1 Management of Executive Government Processes 2.2 Principal and Subordinate Legislation 2.3 Tasmanian Government Courier 2.4 Corporate Support to Ministerial and Parliamentary Offices and the Office of the Governor 2.5 Representation in Canberra
132 Annual Report 2002-03 Department of Premier and Cabinet
(iv) Departmental Output Group 3: Electronic Services for Government Agencies and the Community Description:
This Output Group covers a range of services provided for government agencies. Some of the services need to be purchased by agencies while others are provided to meet whole-of-government responsibilities concerning Information and Communications Technology (ICT). The primary services available include: • co-ordinating whole-of-government ICT policy development as critical support to Tasmania Together and the Local Government Partnership process; • co-ordinating and assisting with development and implementation of across-government policy and initiatives that are related to ICT; • managing whole-of-government telecommunications initiatives and projects; • managing inter-governmental relations concerning ICT; • managing Service Tasmania Board business; • maintaining Project Management Guidelines, training and support programs; • providing project advisory and review services to government agencies; • ensuring that agencies receive Australian best practice services in both voice (TASINET) and data (Networking Tasmania) networks and facilities; • managing the government-wide area data network contract (Networking Tasmania); • facilities management of computer processing activities on behalf of most government agencies; and • managing business computer applications including HR systems on behalf of most government agencies. Intended Outputs: 3.1 Whole-of-government eGovernment policy development and project management 3.2 Tasmanian telecommunications policy and strategic development 3.3 Whole-of-government management and ongoing development of Service Tasmania 3.4 Management of TASINET and Networking Tasmania 3.5 Information Systems Management
(v) Departmental Output Group 4: State Service Employment and Management Description: The Premier is the statutory employer for the Tasmanian State Service. This Output Group covers the services provided to the Premier in that role. The primary focus is on implementing statutory functions including policy and program development and implementation and the provision of advice from a whole-of-government perspective on a wide range of employment and management issues in the State Service. Particular emphasis is placed on contributing to the State Service and employment related goals within Tasmania Together and the learning and development components within Partnership Agreements. Support is also provided to the State Service Commissioner, whose statutory functions as an independent statutory officer include ensuring agencies adhere to the State Service Principles, determining management and employment practices, determining breaches of the code of conduct, reviewing employment decisions and evaluating the implementation of the management of employment practices by agencies. Government agencies are also provided with assistance. The services include advice covering employment and management principles and practices, employment legislation, change management and guidance on best practice in these matters. Selected training, development and educational programs for management and other employees are also provided on a cost recovery basis. Intended Output: 4.1 State Service Employment and Management
Department of Premier and Cabinet Annual Report 2002-03 133
(vi) Departmental Output Group 5: Aboriginal Affairs Description: The purpose of this Output Group is to advance Aboriginal affairs across the State Sector. The Office of Aboriginal Affairs is the primary resource and adviser to the Government on policy issues affecting Aboriginal people. The Office undertakes this role through: • the provision of advice to Government on policies and practices impacting on the Aboriginal community; • assisting in the flow of information about programs, services and issues; and • the administration and co-ordination of policy development affecting Aboriginal people and intended to have a significant and lasting effect. The Office of Aboriginal Affairs is also responsible for administering the Aboriginal Land Act 1995. Activities within this Output Group include high level consultation with the Aboriginal community and the accurate representation of an Aboriginal view to assist and advise the Premier and the Government on the efficient, effective and co-ordinated management of policies, legislation, programs and issues that impact on Aboriginal people. Activities undertaken facilitate the development of an environment in which the Aboriginal community is assisted to achieve improved outcomes in their social, cultural and economic well being. Activities undertaken within the Output Group also seek to promote greater understanding, appreciation and acceptance of Aboriginal culture and its ongoing contribution to the Tasmanian community. Intended Output: 5.1 Aboriginal Affairs - Policy Advice and Community Services
(vii) Departmental Output Group 6: Multicultural Tasmania Description: The purpose of this Output Group is to provide policy advice to the Government on issues relating to Tasmania’s culturally diverse communities and to enhance interaction between these communities and State Government agencies. Through Multicultural Tasmania, administrative support is provided to the Tasmanian Advisory Council for Multicultural Affairs (TACMA) and the International Wall of Friendship Development Committee. Multicultural Tasmania is also the State Certifying Authority for the Regional Sponsored Migration Scheme (RSMS) that provides the opportunity for designated areas, such as Tasmania, to increase their migrant share by promoting employment opportunities for migrants with skills that are not otherwise available in Tasmania. Multicultural Tasmania also provides policy advice and assistance to private organisations and individuals on request. Intended Output: 6.1 Multicultural Tasmania - Policy Advice and Community Services
(viii) Departmental Output Group 7: Development of Local Government Description: The services comprising this Output Group provide a link between the State Government and Local Government. The objective is to review and develop continuing partnerships and a clear policy and legislation framework for matters of relevance to Local Government. Typical services include: • providing portfolio support for the Premier and Secretary, including the Premier’s Local Government Council; • development of bilateral, regional and state-wide Partnership Agreements; • research analysis and policy and legislation development on issues relevant to Local Government; • enhancement of Local Government through support for Local Government Board reviews, application of key performance indicators and provision of professional development services; • administering and reviewing the Local Government Act 1993; and • inter-governmental liaison activities. Intended Output: 7.1 Development of Local Government
134 Annual Report 2002-03 Department of Premier and Cabinet
(ix) Departmental Output Group 8: Women Tasmania Description: The purpose of this Output Group is to enhance the capacity of State Government agencies to develop policies and deliver services and programs which are inclusive of, and appropriate to, women’s needs and which also reflect and recognise the diversity of women as a social group within Tasmania. Services include the undertaking of policy review and development, consultation, community development, the initiation of research, the co-ordination of government responses to issues raised by the Tasmania Women's Council and the provision of relevant state-wide information and referral services. Intended Output: 8.1 Women Tasmania - Policy Advice and Community Services
(x) Departmental Output Group 9: Tasmania Together Progress Board Description: Tasmania Together is a long-term social, environmental and economic plan for the State’s development for a period of 20 years. It provides an overarching framework for planning, budgeting and policy priorities for the government and non-government sectors. The focus of this Output Group is to provide support to enable the Tasmania Together Progress Board to fulfil its legislative responsibilities and requirements to: • monitor and report publicly on progress towards achieving the Tasmania Together goals and benchmarks; • carry out research and the collection of data in respect to the goals and benchmarks; • co-ordinate the process of further developing, refining and revising the goals and benchmarks; • promote the goals and benchmarks in the broader community; and • develop coalitions of interest within and between various sectors of the community with respect to Tasmania Together. Intended Output: 9.1 Support for the Tasmania Together Progress Board
(xi) Administered Payments Employment and Training Program Funding is available to assist State Service agencies to provide fixed term employment and training for youth less than 25 years of age, through the provision of traineeships and labour market programs for Tasmanians seeking employment. Family Assistance Program The item provides special funding for five welfare organisations undertaking programs to support Tasmanian families. The funding is available for emergency relief, as well as preventative and support programs or research designed to reduce the need for emergency relief. Grants under this program are not available to meet administrative overheads. Funding under this program is designed to supplement other available funding sources. Recipient organisations are expected to maintain their efforts to secure funding from other sources. Goods and Services Tax This Administered Payment represents the payment of Goods and Services Tax (GST) by the Department on purchases and payments to the Commonwealth of GST collected on the provision of Departmental goods and services. These payments are largely offset by Input Tax Credits received from the Commonwealth. Regional Forest Agreement These payments represent the distribution of Commonwealth funding under the Regional Forest Agreement for forest industry developments and environmental and socio-economic projects.
Department of Premier and Cabinet Annual Report 2002-03 135 Sundry Grants –Aboriginal Affairs This grant program is linked to Output Group 5 Aboriginal Affairs and provides financial assistance to the Aboriginal Land Council of Tasmania, to assist with the management of land returned to the Aboriginal community, and the Tasmanian Aboriginal Centre Inc, to assist Aboriginal first home buyers and Aboriginal charitable institutions with the payment of stamp duty costs. Sundry Grants - Premier A discretionary grants program is maintained to allow the Premier to meet requests received to provide limited financial assistance to groups or individuals. These grants are designed to support valued community and cultural activities with national, state-wide or local significance. Sundry Grants – Multicultural Tasmania This grant program is linked to Output Group 6 Multicultural Tasmania and provides financial assistance to groups and organizations to assist Tasmania’s culturally diverse community to access government services and foster respect for, and understanding of, cultural diversity in Tasmania. Sundry Grants - Women Tasmania The annual Women’s Development Small Grants program provides small, non-recurrent grants to individuals and organisations to undertake projects that will promote equality of opportunity for women and enhance their social and economic well being. Priority for funding is given to women with limited access to social and economic resources and to projects that are of benefit to a large number of women or to groups of women with special or particular needs. University Scholarships The Tasmania Scholarships Program offers financial assistance on the basis of merit to qualified people wishing to study at the University of Tasmania. The Program is a key element in activities by the University to capitalise on the potential of Tasmania to become a national and international higher education destination. The Tasmania Scholarships Program is designed to encourage local students to stay in the State and to attract top national and international students to the University of Tasmania. This item provides for a contribution by the State Government to the Tasmania Scholarships Program.
136 Annual Report 2002-03 Department of Premier and Cabinet
5.3 Statement of Outputs Department of Premier and Cabinet
Schedule of Expenses and Revenues by Output Group and Schedule of Administered Expenses and Revenues for the year ended 30 June 2003
OUTPUT GROUP Ministerial and Parliamentary Support 1 General 2003 2002 2003 2002 $'000 $'000 $'000 $'000 REVENUES AND EXPENSES REVENUES Revenues from Government 12,048 10,344 Commonwealth grants User charges and fees 10 54 Gross proceeds from disposal of assets Other revenue from ordinary activity 54 53 TOTAL 12,112 10,451 - - EXPENSES Employee entitlements 8,259 7,023 Depreciation 36 18 Written down value of disposed assets Other expenses from ordinary activities 3,407 3,289 TOTAL 11,702 10,330 - - REVENUE LESS EXPENSES 410 121 - - Total changes in equity other than those resulting from contributions from the Tasmanian Government as owner 410 121 - -
ADMINISTERED REVENUES AND EXPENSES ADMINISTERED REVENUES Collections for credit to Consolidated Fund Reserved by Law - Appropriation 511 449 Recurrent Appropriation - Grants Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) TOTAL 511 449 - - ADMINISTERED EXPENSES Reserved by Law-Ministerial Allowances 521 449 Grants and subsidies Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) TOTAL 521 449 - - Transfer to Consolidated Fund
ADMINISTERED REVENUE LESS EXPENSES (10) - - -
Department of Premier and Cabinet Annual Report 2002-03 137
5.3 Statement of Outputs Department of Premier and Cabinet
Schedule of Expenses and Revenues by Output Group and Schedule of Administered Expenses and Revenues for the year ended 30 June 2003
OUTPUT GROUP Department of Premier and Cabinet 1 2 3 2003 2002 2003 2002 2003 2002 $'000 $'000 $'000 $'000 $'000 $'000 REVENUES AND EXPENSES REVENUES Revenues from Government 3,463 3,204 4,821 6,140 6,405 6,050 Commonwealth grants 11 350 455 65 1,077 363 User charges and fees 6 32 31 41 23,439 4,273 Gross proceeds from disposal of assets Other revenue from ordinary activity 188 5 424 694 106 153 TOTAL 3,668 3,591 5,731 6,940 31,027 10,839 EXPENSES Employee entitlements 2,418 2,356 3,567 3,236 6,712 2,369 Depreciation 20 20 46 45 531 18 Written down value of disposed assets Other expenses from ordinary activities 970 1,190 1,460 3,884 24,489 8,639 TOTAL 3,408 3,566 5,073 7,165 31,732 11,026 REVENUE LESS EXPENSES 260 25 658 (225) (705) (187) Total changes in equity other than those resulting from contributions from the Tasmanian Government as owner 260 25 658 (225) (705) (187)
ADMINISTERED REVENUES AND EXPENSES ADMINISTERED REVENUES Collections for credit to Consolidated Fund Reserved by Law - Appropriation Recurrent Appropriation - Grants Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) 17,767 TOTAL - - - - - 17,767 ADMINISTERED EXPENSES Reserved by Law-Ministerial Allowances Grants and subsidies Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) 17,730 TOTAL - - - - - 17,730 Transfer to Consolidated Fund
ADMINISTERED REVENUE LESS EXPENSES - - - - - 37
138 Annual Report 2002-03 Department of Premier and Cabinet
5.3 Statement of Outputs Department of Premier and Cabinet
Schedule of Expenses and Revenues by Output Group and Schedule of Administered Expenses and Revenues for the year ended 30 June 2003
OUTPUT GROUP Department of Premier and Cabinet 45 6 2003 2002 2003 2002 2003 2002 $'000 $'000 $'000 $'000 $'000 $'000 REVENUES AND EXPENSES REVENUES Revenues from Government 1,659 1,514 362 337 331 295 Commonwealth grants 150 114 5 User charges and fees 590 446 1 Gross proceeds from disposal of assets Other revenue from ordinary activity 42 151 18 3 7 4 TOTAL 2,291 2,111 530 455 343 299 EXPENSES Employee entitlements 1,413 1,363 316 306 230 219 Depreciation 10922 1 1 Written down value of disposed assets Other expenses from ordinary activities 789 931 183 232 89 98 TOTAL 2,212 2,303 501 540 320 318 REVENUE LESS EXPENSES 79 (192) 29 (85) 23 (19) Total changes in equity other than those resulting from contributions from the Tasmanian Government as owner 79 (192) 29 (85) 23 (19)
ADMINISTERED REVENUES AND EXPENSES ADMINISTERED REVENUES Collections for credit to Consolidated Fund Reserved by Law - Appropriation Recurrent Appropriation - Grants Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) TOTAL ------ADMINISTERED EXPENSES Reserved by Law-Ministerial Allowances Grants and subsidies Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) TOTAL ------Transfer to Consolidated Fund
ADMINISTERED REVENUE LESS EXPENSES ------
Department of Premier and Cabinet Annual Report 2002-03 139
5.3 Statement of Outputs Department of Premier and Cabinet
Schedule of Expenses and Revenues by Output Group and Schedule of Administered Expenses and Revenues for the year ended 30 June 2003
OUTPUT GROUP Department of Premier and Cabinet 78 9 2003 2002 2003 2002 2003 2002 $'000 $'000 $'000 $'000 $'000 $'000 REVENUES AND EXPENSES REVENUES Revenues from Government 1,641 1,557 1,059 986 648 Commonwealth grants 5 User charges and fees 1 2 2 24 Gross proceeds from disposal of assets Other revenue from ordinary activity 1 12 26 3 1 TOTAL 1,642 1,570 1,087 996 673 - EXPENSES Employee entitlements 1,175 1,063 765 730 436 Depreciation 3354 Written down value of disposed assets Other expenses from ordinary activities 460 592 357 257 251 TOTAL 1,638 1,658 1,127 991 687 - REVENUE LESS EXPENSES 4 (88) (40) 5 (14) - Total changes in equity other than those resulting from contributions from the Tasmanian Government as owner 4 (88) (40) 5 (14) -
ADMINISTERED REVENUES AND EXPENSES ADMINISTERED REVENUES Collections for credit to Consolidated Fund Reserved by Law - Appropriation Recurrent Appropriation - Grants Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) TOTAL ------ADMINISTERED EXPENSES Reserved by Law-Ministerial Allowances Grants and subsidies Regional Forest Agreement Telecommunications Management Division and Computing Services (TMD) TOTAL ------Transfer to Consolidated Fund
ADMINISTERED REVENUE LESS EXPENSES ------
140 Annual Report 2002-03 Department of Premier and Cabinet
5.3 Statement of Outputs Department of Premier and Cabinet
Schedule of Expenses and Revenues by Output Group and Schedule of Administered Expenses and Revenues for the year ended 30 June 2003
OUTPUT GROUP CIP/ General Infrastructure Fund TOTAL 2003 2002 2003 2002 2003 2002 $'000 $'000 $'000 $'000 $'000 $'000 REVENUES AND EXPENSES REVENUES Revenues from Government 200 32,437 30,627 Commonwealth grants 1,698 897 User charges and fees 24,102 4,850 Gross proceeds from disposal of assets - - Other revenue from ordinary activity 2,246 904 3,113 1,982 TOTAL - - 2,246 1,104 61,350 38,356 EXPENSES Employee entitlements 25,291 18,665 Depreciation 654 120 Written down value of disposed assets - - Other expenses from ordinary activities 133 2,600 750 35,055 19,995 TOTAL - 133 2,600 750 61,000 38,780 REVENUE LESS EXPENSES - (133) (354) 354 350 (424) Total changes in equity other than those resulting from contributions from the Tasmanian Government as owner - (133) (354) 354 350 (424)
ADMINISTERED REVENUES AND EXPENSES ADMINISTERED REVENUES Collections for credit to Consolidated Fund 45 24 45 24 Reserved by Law - Appropriation 511 449 Recurrent Appropriation - Grants 1,438 1,338 1,438 1,338 Regional Forest Agreement 2,981 3,571 2,981 3,571 Telecommunications Management Division and Computing Services (TMD) - 17,767 TOTAL 4,464 4,933 - - 4,975 23,149 ADMINISTERED EXPENSES Reserved by Law-Ministerial Allowances 521 449 Grants and subsidies 1,438 1,338 1,438 1,338 Regional Forest Agreement 3,522 2,539 3,522 2,539 Telecommunications Management Division and Computing Services (TMD) - 17,730 TOTAL 4,960 3,877 - - 5,481 22,056 Transfer to Consolidated Fund 34 24 34 24
ADMINISTERED REVENUE LESS EXPENSES (530) 1,032 - - (540) 1,069
Department of Premier and Cabinet Annual Report 2002-03 141 5.3 Statement of Outputs (continued)
Output Group Number Output Group Name
Ministerial and Parliamentary Support Output Group 1 Support for Members of Parliament Department of Premier and Cabinet Output Group 1 Support for Executive Decision Making Output Group 2 Government Processes and Services Output Group 3 Electronic Services for Government Agencies and the Community Output Group 4 State Service Employment and Management Output Group 5 Aboriginal Affairs Output Group 6 Multicultural Tasmania Output Group 7 Development of Local Government Output Group 8 Women Tasmania Output Group 9 Tasmania Together Progress Board
Note 6: Assets
6.1 Receivables 2003 2002 $’000 $’000 User charges and fees and recoveries 4,458 795 Less: Provision for doubtful debts (10) - Total 4,448 795
6.2 Furniture, plant and equipment 2003 2002 $’000 $’000 Heritage and furniture assets at independent valuation (August 2002) 151 65 Less: accumulated depreciation - - 151 65
Other Furniture, plant and equipment at cost 435 1,105 Less: accumulated depreciation (245) (817) 190 288
Computer hardware/software at cost 4,147 - Less: accumulated depreciation (3,173) - 974 - Total Furniture, plant and equipment 1,315 353
6.3 Reconciliations of non current physical assets Reconciliations of the carrying amounts of each class of plant and equipment at the beginning and end of the current and previous financial year are set out below. 2003 2002 Furniture, plant and equipment $’000 $’000 Carrying amount at start of year 1,297 348 Additions 610 125 Asset Revaluation 62 - Disposals - - Depreciation expense (654) (120) Carrying amount at end of year 1,315 353
142 Annual Report 2002-03 Department of Premier and Cabinet 6.4 Other Assets 2003 2002 Other Current Assets $’000 $’000 Inventories 23 - Accrued Revenue 245 - Prepayments 700 225 Total other current assets 968 225
Note 7: Liabilities
7.1 Schedule of Commitments
Schedule of Commitments as at 30 June 2003 2002 $’000 $’000 Lease Commitments Operating leases 33,190 26,314 Total lease commitments 33,190 26,314
By Maturity Operating lease commitments One year or less 3,878 2,674 From one to five years 12,780 10,103 Over five years 16,532 13,537 Total operating lease commitments 33,190 26,314
Actual Operating Lease expenditure for the year ended 30 June Equipment 177 183 Rental of properties 2,997 2,336 Rental of motor vehicles 473 337 Total Actual Operating Lease expenditure 3,647 2,856
Description of Leasing Arrangements
Properties • Property lease payments are determined by the price per square metre of the leased area as agreed in the lease documents. • Terms of leases are set for specific periods with options to extend in most instances. The normal period of a lease is five years with a three year option, although periods may vary. • Leases contain provision for price rates to be adjusted in accordance with market rates. Adjustments are normally made after each two years of the agreement. • Lease agreements do not contain provision for purchase on cessation.
Motor Vehicles • The Government Motor Vehicle fleet is managed by Fleetcare Pty Ltd. • Lease payments vary according to the type of vehicle and where applicable the price received for trade-in vehicles. • Lease terms are for a maximum of two years or 40,000 kms which ever comes first, with no change to the lease rate. • No restrictions or purchase options are contained in the lease agreements.
Department of Premier and Cabinet Annual Report 2002-03 143
Equipment Photocopiers • Lease payments are determined at time of lease agreement and are paid monthly. • Lease terms are for three years with no change to the lease rate. • No restrictions or purchase options are contained in the lease agreements. Water Coolers • Lease payments are determined at time of lease agreement and are paid monthly. • Lease terms are for one year with no change to the lease rate. • No restrictions or purchase options are contained in the lease agreements.
7.2 Provisions 2003 2002 $’000 $’000 Accrued salaries 736 465 Annual leave 1,952 1,510 Long service leave 3,821 2,847 Total 6,509 4,822
Provisions are represented by: Current 3,629 2,360 Non current 2,880 2,462 Total 6,509 4,822
7.3 Payables 2003 2002 $’000 $’000 Accrued Expenses 190 - GST Payable 115 - Revenue in advance 1,237 - Oracle licensing payment plan – current 167 - Discounts held 95 - Creditors 986 402 Total 2,790 402
Payables are represented by: Current 2,790 402 Total 2,790 402
144 Annual Report 2002-03 Department of Premier and Cabinet
Note 8: Equity and movements in equity
Equity Accumulated Results 2003 2002 $’000 $’000
Balance at 1 July 1,431 (299)
Assets Assumed 1 106 - Assets Recognised 2 24 - Net surplus/(deficit) 350 (424) Asset Revaluation Reserve 3 62 -
Balance at 30 June 1,973 (723)
Notes: 1. Transfer of Seniors Bureau from Department of Health and Human Services to Department of Premier and Cabinet with effect from 1 July 2002. 2. Recognition of Heritage Assets following revaluation in August 2002. 3. Revaluation of Heritage Assets in August 2002.
Note 9: Cash Flow Reconciliation 2003 2002 $’000 $’000 (a) Reconciliation of cash per Statement of Financial Position to Statement of Cash Flows Cash at year end per Statement of Cash Flows (T520, T631, T816) 4,541 3,127 Statement of Financial Position items comprising above cash: ‘Financial Asset – Cash’ 4,541 3,127
(b) Reconciliation of operating surplus to net cash provided by operating activities: Net surplus (deficit) 350 (424) Depreciation/Amortisation 654 120 Loss (Profit) on disposal of assets - - Decrease (increase) in receivables (964) 30 Decrease (increase) in other current assets (249) 23 Increase (decrease) in employee liabilities 650 (32) Increase (decrease) in supplier’s liability (118) 79 Increase (decrease) in other liabilities 273 - Net cash provided (used) by operating activities 596 (204)
(c) Tasmanian Government Card The Department of Premier and Cabinet has a Tasmanian Government Card facility limit of $1,000,000. As at 30 June 2003 outstanding transactions amounted to $14,628.
Department of Premier and Cabinet Annual Report 2002-03 145
Note 10: Financial Instruments Terms, conditions and accounting policies
Financial Notes Accounting Policies and Methods Nature of underlying instrument Instrument (including recognition criteria and (including significant terms & measurement basis) conditions affecting the amount, timing & certainty of cash flows) Financial 1.6(c) Financial assets are recognised when Assets control over future economic benefits is established and the amount of the benefit can be reliably measured. Cash 1.6(a) Deposits are recognised at their The Department operates a nominal amounts. Interest is credited collections account and an to revenue as it accrues. expenditure account. No interest is applied to these accounts. Receivables for 1.6(b) These receivables are recognised at Receivables are with both user charges the nominal amounts due, less any Government entities and entities provision for bad and doubtful debts. external to the State. Credit terms are Collectability of debts is reviewed at 30 days. balance date. Provisions are made when collection of the debt is judged to be less rather than more likely. Indemnities 1.7 Creditors and accruals are recognised Creditors are both Government at their nominal amounts, being the entities and entities external to the amounts at which the liabilities will State. Settlement is usually made be settled. Liabilities are recognised within 30 days. to the extent that the goods or services have been received (and irrespective of having being invoiced).
10.1 Net Fair Values of Financial Assets and Liabilities
2003 2002 Total Aggregate Total Aggregate carrying net fair carrying net fair amount value amount value $’000 $’000 $’000 $’000 Financial Assets Cash at bank 4,541 4,541 3,127 3,127 Receivables for user charges and fees 4,448 4,448 795 795 Prepayments 968 968 225 225 Total financial assets 9,957 9,957 4,147 4,147
Financial Liabilities (recognised) Payables 2,790 2,790 402 402 Total financial liabilities (recognised) 2,790 2,790 402 402
146 Annual Report 2002-03 Department of Premier and Cabinet
Note 11: Administered Transactions
(a) Administered expenses and revenues
2003 2002 $’000 $’000 Regional Forest Agreement Expenses 3,522 2,539 Revenue 2,981 3,571
Reserved by Law - Ministerial Allowances Expenses 521 449 Revenue 511 449
Grants Expenses 1,438 1,338 Revenue 1,438 1,338
TMD Expenses - 17,730 Revenue - 17,767
(b) Administered assets and liabilities
2003 2002 $’000 $’000 Regional Forest Agreement Assets 15,244 15,785
Reserved by Law - Ministerial Allowances Liabilities 10 -
TMD Assets - 5,472 Liabilities - 3,317
Department of Premier and Cabinet Annual Report 2002-03 147
Reconciliation of Administered Cash Flows 2003 2002 $’000 $’000 (a) Reconciliation of cash per Schedule of Assets and Liabilities to Schedule of Administered Cash Flows Cash at year end per Schedule of Administered Cash Flows (T115) 15,244 17,054 Schedule of Assets and Liabilities items comprising above cash: ‘Financial Asset – Cash’ 15,244 17,054
2003 2002 $’000 $’000 (b) Reconciliation of operating surplus to net cash provided by operating activities: Net surplus (deficit) (540) 1,069 Depreciation/Amortisation - 561 Decrease (increase) in receivables (11) (210) Decrease (increase) in prepayments - (84) Decrease (increase) in inventories - (36) Decrease (increase) in other current assets 29 (25) Increase (decrease) in employee liabilities 10 52 Increase (decrease) in supplier’s liability - 473 Increase (decrease) in GST payable - (6) Increase (decrease) in other liabilities - 1,097 Net cash provided (used) by operating activities (512) 2,891
148 Annual Report 2002-03 Department of Premier and Cabinet
TMD (Telecommunications Management Division and Computing Services)
Notes to Accounts:
Note 11(1): Variation to Accounting Practices
In 2001-02 TMD was treated as ‘administered’. From July 2002 TMD has been treated as a ‘controlled’ component within the Department for financial accounting and reporting purposes. The effect of this is to reduce administered revenue by $19,941,000 and administered expenses by $20,180,000. Administered assets have reduced by $6,423,000 and administered liabilities by $3,688,000. Corresponding increases have been recognised in the controlled statements of the Department for the year ending 30 June 2003.
Note 11(2): Operating Revenue
Operating revenue for TMD was derived from user fees and charges, provision of consultancy and contract management services and reimbursement received for some operating costs.
2003 2002 $’000 $’000 User Fees and Charges - 17,715 Other - 52 Total - 17,767
Note 11(3): Operating Expenses
(i) Figures for employee entitlements were comprised of staff salaries, allowances and leave entitlements.
2003 2002 $’000 $’000 - 3,956
(ii) Depreciation and amortisation expense consisted of the following:
2003 2002 $’000 $’000 Depreciation – Furniture and Fittings - 43 Depreciation – Computing HW/SW - 345 Depreciation – Office Equipment - 7 Amortisation – Oracle Licences - 166 Total - 561
Department of Premier and Cabinet Annual Report 2002-03 149
(iii) Supplies were defined as all costs incurred which are directly related to product sales.
2003 2002 $’000 $’000 TASINET Rent - 4,167 TASINET Calls - 4,895 TASINET Installation Costs - 321 TASINET Mobiles - 1,515 Cost of Handsets - 139 Computing Supplies - 124 - 11,161
(iv) Other expenses consisted of: 2003 2002 $’000 $’000 Personnel & related costs - 102 Hire of Contract Staff - 4 Computing Hardware/Software/Facility Management - 924 Data Communication costs - 144 Corporate Services - 125 Insurance - 32 Travel & Transport - 75 Materials - 30 Office Machines & Equipment - 8 Consultancy Costs - 55 Marketing - 10 Other fees & charges - 48 General Communication Costs - 18 - 1,575 Property Services (including rent) - 477 Total - 2,052
Note 11(4): Debts Outstanding and Provision for Doubtful Debts
2003 2002 $’000 $’000 Days Outstanding Current (less than 30 days) - 2,365 30 Days - 343 60 Days - 27 90 + Days - 11 Provision for Doubtful Debts - (10) Total Trade Debtors - 2,736
Total Receivables - 2,736
150 Annual Report 2002-03 Department of Premier and Cabinet
Note 11(5): Furniture, Plant & Equipment
Non Current Assets 2003 2002 $’000 $’000 Furniture and Fittings Gross Purchase Price - 237 Less Accumulated Depreciation - (77) Written Down Value - 160
Computer Hardware/Software Gross Purchase Price - 2,634 Less Accumulated Depreciation - (1,858) Written Down Value - 776
Office Equipment Gross Purchase Price - 20 Less Accumulated Depreciation - (12) Written Down Value - 8
Note 11(6): Other Liabilities
Other current liabilities consisted of the following items:
2003 2002 $’000 $’000 Revenue billed in advance - 850 Oracle licences payment plan - 167 Discounts held - 43 - 1,060
Note 11(7): Operating Leases
At the reporting date, TMD had the following obligations under operating leases (these obligations are not recognised as liabilities): Operating Lease Commitments 2003 2002 $’000 $’000 Not later than 1 year - 469 Later than 1 year and not later than 5 years - 1,691 Later than 5 years - 3,429 - 5,589
Actual Operating Lease Expenditure 2003 2002 $’000 $’000 Rental of Properties - 431 Rental of Motor Vehicles - 35 - 466
Department of Premier and Cabinet Annual Report 2002-03 151
CERTIFICATION OF FINANCIAL STATEMENTS:
The accompanying financial statements of the Department of Premier and Cabinet are in agreement with the relevant accounts and records and have been prepared in compliance with Treasurer’s Instructions issued under the provisions of the Financial Management and Audit Act 1990 to present fairly the transactions for the year ended 30 June 2003 and the financial position as at end of the year.
At the date of signing, I am not aware of any circumstances which would render the particulars included in the financial statements misleading or inaccurate.
Linda Hornsey Secretary
23 September 2003
152 Annual Report 2002-03 Department of Premier and Cabinet Audit Report
Department of Premier and Cabinet Annual Report 2002-03 153 154 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 2 – HUMAN RESOURCES INFORMATION
(As required under the State Service Act 2000 Reg 9 (b) – parts (i) to (vi))
Department of Premier and Cabinet Annual Report 2002-03 155 STAFFING INFORMATION
As of 30 June 2003, the Department employed the following employees including staff in the Office of the State Service Commissioner. Also included in the tables below are staff employed in Ministerial and Parliamentary support offices. The totals include State Servants (TSS) and non- State Servants (Non-TSS).
TABLE 2-1: STAFFING
Department of Premier and Cabinet Head Count FTEs TSS Non- TOTAL TSS Non- TOTAL TSS TSS Policy Division 18 18 16.8 16.8 Social Projects Unit 3 3 2.6 2.6 Office of Aboriginal Affairs 5 5 4.8 4.8 Multicultural Tasmania 4 4 3.2 3.2 Women Tasmania 14 14 12.7 12.7 Seniors Bureau 5 5 4.6 4.6 Executive Division 19 19 18.0 18.0 Office of Parliamentary Counsel 12 12 10.5 10.5 Courier Services 10 10 10.0 10.0 Corporate Services 36 36 35.1 35.1 Inter Agency Policy and Projects Unit 16 16 15.8 15.8 Service Tasmania Unit 11 11 11.0 11.0 TMD 74 74 69.5 69.5 Local Government Division 18 18 17.8 17.8 Tasmania Together Progress Board 6 6 5.2 5.2 Leave without Pay (LWOP) 2 2 2.0 2.0
Office of the State Service Commissioner Commissioner 1 1 1.0 1.0 Office 17 17 16.8 16.8 LWOP 1 1 1.0 1.0
SUB-TOTAL 271 1 272 257.4 1.0 258.4
Ministerial and Parliamentary Offices
Ministerial Offices 27 62 89 26.4 60.0 86.4 Drivers 11 4 15 11.0 4.0 15.0 Opposition Offices 15 15 14.0 14.0 Tasmanian Greens 8 8 7.7 7.7 Government Offices 5 5 4.4 4.4 Legislative Council Offices 2 2 1.5 1.5 General 1 1 1.0 1.0 LWOP 2 1 3 2.0 1.0 3.0
SUB-TOTAL 40 98 138 39.4 93.6 133.0
TOTAL 311 99 410 296.8 94.6 391.4
156 Annual Report 2002-03 Department of Premier and Cabinet ACTIVITIES
RECRUITMENT POLICIES AND PROGRAMS
The Department of Premier and Cabinet is committed to the recruitment and retention of highly skilled employees and aims to be viewed as an employer of choice. Recruitment strategies used by the agency are consistent with the State Service Principles relating to merit, fairness and access for the whole community.
During 2002-03, the Department continued with its active promotion and use of the Australian Traineeship Scheme. During this year, nine new clerical trainees were employed who undertook 12 months training and on-the-job work experience. All trainees were under 25 years of age and their employment makes a positive contribution to the overall profile of youth employment in the State Service. An additional three people were engaged within the Department as Administrative Trainees (Graduate Recruits).
The Human Resources Branch of the Department provided significant administrative support during the process of staffing Ministerial and other Parliamentary offices following the State Election in 2002. This involved providing advice and assistance to existing staff and prospective employees, issuing of offers of employment, Instruments of Appointment and managing staff terminations where required.
STAFF DEVELOPMENT ACTIVITIES
During 2002-03, the Department of Premier and Cabinet continued the development of a Performance Review and Development Plan (PRDP) designed to review the performance of individuals within the agency as well as identify appropriate professional and personal development goals. The Plan, which was piloted within a discrete work unit of the Agency during 2002-03, will be released in early 2003-04 to all staff for comment and implementation. It is anticipated that the implementation of an agency-wide performance management system will facilitate a closer alignment of staff development activities with organisational goals.
The Department of Premier and Cabinet is a member of the Tasmanian Training Consortium. The Consortium ensures that member organisations are able to access quality training and development opportunities for their staff while achieving cost efficiencies and quality standards that can be realised by approaching the delivery of training and development opportunities in a co-ordinated manner.
Table 2-2 shows the profile of training and development activities undertaken in the Agency during 2002-03. There are some clear trends in the type of training activities undertaken by staff in the Agency - personal computer software training was the major training activity reflecting the Agency’s commitment to keeping pace with new software technologies.
Department of Premier and Cabinet Annual Report 2002-03 157 Leadership and Management training activities were also prominent representing over 18 per cent of all training undertaken. This demonstrates the continued commitment of the agency to the principle of leadership development contained within the State Service Act 2000.
Other training activities such as Occupational Health and Safety (OH&S) awareness and computer systems training remained similar to previous years. However the attendance at conferences and seminars did decrease notably whilst still remaining an important development activity. Jobs skills development reduced in activity in preference to personal skills development, although there were appreciable enhancements to job skills from undertaking personal development activities such as verbal communication, customer service, time management and writing skills.
WORKPLACE DIVERSITY PROGRAMS
During 2002-03, the Department of Premier and Cabinet undertook the following activities in line with the principles of workplace diversity: • the Office of Aboriginal Affairs conducted a careers orientation camp ‘Down the Track’ for twenty young Aboriginal students from grades 10, 11 and 12 who were interested in pursuing careers in the Tasmanian State Government. The Department of Premier and Cabinet managed the employment of persons conducting the camp. Following the camp, Aboriginal students were matched to suitable six week paid work experience placements within participating agencies – three of which were within the Department; • participation in the first Tasmanian version of the ‘Willing and Able Mentoring’ program (WAM). WAM matches a person with a disability currently studying at the University of Tasmania with a person working in their chosen career path in the public sector. The mentoring process is undertaken over an eight week period and includes specific career advice and general job seeking support; • participation in the trial program for work placements for college and university students under the age of 30 years. Increased immigration and refugee intake in Tasmania allowed an opportunity to provide structured work place exposure and familiarisation for refugees together with training in the areas of job search skills; • active marketing of the ‘Volunteer for a Day’ program. During 2002-03, 16 employees from DPAC participated in this program which allows State Service employees across Tasmania to volunteer their services for a day during working hours to community based organisations that rely heavily on volunteers; • active marketing of flexible working options such as the State Service Accumulated Leave Scheme (SSALS) resulting in an increase in participation in this program;
158 Annual Report 2002-03 Department of Premier and Cabinet • provision of a free, off-site, confidential counselling service (24 hours a day, seven days a week) for employees; • active participation in the Tasmanian State Service Workplace Diversity Network and the State Service Multicultural Liaison Officer Network; and • provision of work experience opportunities for persons that have traditionally experienced employment-related disadvantage such as persons with a disability or persons recovering from long-term illness or injury.
EMPLOYEE PARTICIPATION
The Agency operates with a philosophy of flexible and consultative management practices as reflected in the corporate values embedded within the Corporate Plan. Employee participation and consultation are valued at all levels of the organisation.
The Corporate Plan itself provides an important mechanism for employee participation. Managers are strongly encouraged to develop the programs, projects, targets and measures contained in the Corporate Plan in a consultative manner with employees.
The agency intranet is the primary vehicle for employee communication and feedback. The Human Resources (HR) branch regularly provides new information for the site, which includes a mechanism for employees to provide feedback to HR or to ask questions about their employment.
The Occupational Health and Safety Committee continues to provide a forum for employee participation in the agency. The activities of this Committee are described on the next page of this report.
INTERNAL GRIEVANCE PROCEDURES
The Agency has internal grievance procedures that incorporate the principles of natural justice. The procedures aim to avoid the escalation of grievances, or where a grievance exists, to provide a means of resolution based on consultation, co-operation and discussion.
During the year 2002-03, there were no formal internal grievances lodged.
OCCUPATIONAL HEALTH AND SAFETY (OH&S) STRATEGIES
In 2002-03, the Agency Occupational Health and Safety Committee continued to achieve targets as outlined in the Agency OH&S Strategic Plan as follows: • a training program in basic ergonomic assessment skills was developed and implemented. This program has resulted in
Department of Premier and Cabinet Annual Report 2002-03 159 workplace representatives now having the skills required to perform initial ergonomic assessments for new employees. This has contributed to the significant reduction in the number of ergonomic hazards reported in 2002-03 compared with 2001-02 as detailed in Table 2-3; • an awareness program for back and neck care was developed and implemented. Three sessions were conducted in 2002-03 with further programs anticipated in 2003-04; • a peer inspection checklist was developed and implemented. This allows workplace representatives to assist each other in inspecting their respective work areas; • as an action item arising from the DPAC Action Plan to Minimise Stress in the Work Environment, there was a weekly stress management ‘tip’ published on the agency intranet every week during 2002-03. Feedback indicated that this initiative had been well received; • another action item from this plan resulted in the launch by the Training Consortium of a series of training and development activities which build to form the ‘First Time Managers and Supervisors’ program. The elements specified in the program by the Department are aimed at providing new managers and supervisors with the knowledge to make them aware of their legislative obligations and the skills to effectively manage their team and themselves in a manner that reduces stress in the work environment; and • a suite of HR Management Reports were developed during 2002-03. These reports, which managers access directly via their web browser, include reports on employee leave. This readily available, up to date information assists managers to more effectively manage their employees leave entitlements which in turn, contributes to the general well being of employees.
The OH&S Committee issued two new policies during 2002-03: Outdoor Worker Safety and Hearing Policy and Guidelines. A policy called Breaks from the Workplace was also issued by the department and a comprehensive revision was also undertaken of the First Aid Policy resulting in the issue of an adapted policy. Table 2-3 shows the trend in reported occupational health and safety hazards that were reported over the last four years. This table shows an overall drop of 31 per cent in hazards reported during 2002-03 compared to the previous year.
One reported hazard that has remained consistently high is traffic speed (representing between 16 per cent and 19 per cent of all reported hazards). A program of driver training and education will be implemented in 2003-04 to address this issue. This will also assist in addressing the relatively high level of motor vehicle accidents that were reported in 2002-03.
160 Annual Report 2002-03 Department of Premier and Cabinet TABLE 2-2: TRAINING PROFILE (% OF COURSES ATTENDED)
Activity Percentage Computer Software Training 19.96% Leadership/Management 18.38% Personal Development 15.55% Seminar 10.50% OH&S 8.62% Computer Systems Training 7.77% Job-Skills Development 5.88% Conference 4.83% Project Management 3.57% First Aid 2.10% Assisted Study – Traineeships 1.68% Professional Development 0.84% Workplace Diversity 0.42% Total 100.00%
Department of Premier and Cabinet Annual Report 2002-03 161 TABLE 2-3: REPORTED OH&S HAZARD PROFILE
Hazard Type 2002-03 2001-02 2000-01 1999-00 Air Conditioning/Quality 5 6 7 7 Disposal 0 0 0 0 Door 0 3 3 1 Electrical 1 0 0 1 Fire and Emergency Protection 1 0 1 0 Ergonomic 28 54 5 39 Floor/Pathway 7 4 4 3 Hazardous Material 1 0 0 0 Health and Fitness 1 0 1 0 Hygiene 1 4 2 0 Kitchen 0 1 1 1 Lifts 1 1 0 2 Light 1 1 1 2 Manual Handling 1 1 0 1 Mobile Phone 0 0 0 2 Noise 3 3 2 1 Odour/Smoke 2 3 2 4 Office Cleaning 0 0 11 1 Office Maintenance 0 1 1 2 Office Machinery 1 0 0 0 Security 1 2 2 2 Static Electricity 1 0 1 0 Sun 1 0 0 0 Traffic Speed 12 1 0 1 Water 4 5 3 1 Total 73 90 47 71
162 Annual Report 2002-03 Department of Premier and Cabinet SUPERANNUATION CERTIFICATE
I, Linda Carol Hornsey, Secretary, Department of Premier and Cabinet, hereby certify that the Department of Premier and Cabinet has met its obligations under the Commonwealth’s Superannuation Guarantee (Administration) Act 1992 in respect of those employees of the Department who are members of the following complying superannuation schemes to which this Department contributes:
• Australian Government Employees Superannuation Trust Fund; • Australian Mutual Provident Society Superannuation Fund; • Australian Mutual Provident Society Mobile Superannuation Fund; • AMP Retirement Savings Account; • AMP Superleader Plan; • ANZ Superannuation Savings Account Fund; • Asgard Super Service; • BT Funds Management Lifetime Super Personal Plan; • Burleigh Superannuation Fund; • Colonial Portfolio Services Limited Master Fund; • Colonial First State Rollover & Super Fund; • Commonwealth Life Personal Super Fund; • ComSuper; • Hesta Super Fund; • Just Super; • Legal and General Personal Superannuation Fund; • Mentor Superannuation Master Trust; • MLC Masterkey Superannuation Fund; • National Mutual Retirement Fund; • National Mutual Tailored Superannuation; • Perpetual Investors Choice Retirement Fund; • Perpetual Trustees Nominees Limited Superannuation Fund; • Powell Super Fund; • Prince Super Fund; • Printing Industry Superannuation Fund; • Quadrant Superannuation Scheme; • Rothschild Aus Asset Management Ltd; • STA Superannuation Fund; • Strategic Super Master Plan; • Super Wrap - Assetlink Personal Super Plan; • Tasplan Superannuation; • Timber Industry Superannuation Scheme; • The Spectrum Plan.
Department of Premier and Cabinet Annual Report 2002-03 163
These are the only complying superannuation schemes (other than those established under the provisions of the Retirement Benefits Act 1993 and the Public Sector Superannuation Reform Act 1999) to which this agency makes employer superannuation contributions.
Linda Hornsey Secretary Department of Premier and Cabinet
164 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 3 – OFFICE LOCATIONS
Department of Premier and Cabinet Annual Report 2002-03 165
OFFICE LOCATIONS
Office Address Telephone Facsimile (03) area code unless specified otherwise
Aboriginal Affairs Level 6 6233 3671 6233 4506 144 Macquarie Street Hobart Tasmania 7000
Cabinet Office and Level 4, Executive Building 6233 2858 6233 2201 Executive Council 15 Murray Street Secretariat Hobart Tasmania 7000
Corporate Services Level 6, Executive Building 6233 3738 6233 5685 15 Murray Street Hobart Tasmania 7000
Courier Service Basement Level 6233 6179 6233 5685 Franklin Square Hobart Tasmania 7000
Executive Division Level 7, Executive Building 6233 2932 6223 8609 15 Murray Street Hobart Tasmania 7000
Inter Agency Policy Level 8 6233 3836 6233 2678 and Projects Unit 144 Macquarie Street Hobart Tasmania 7000
Local Government Level 5, Executive Building 6233 6758 6233 5602 Division 15 Murray Street Hobart Tasmania 7000
Multicultural Level 2 1800 066 782 6233 2683 Tasmania 144 Macquarie Street 6233 3439 Hobart Tasmania 7000
Office of Level 11, AMP building 6233 3422 6233 3335 Parliamentary 86 Collins Street Counsel Hobart Tasmania 7000
Office of State Level 9 6233 2525 6233 6600 Service 144 Macquarie Street Commissioner Hobart Tasmania 7000
Office of the Level 7, Executive Building 6233 2932 6223 8609 Secretary 15 Murray Street Hobart Tasmania 7000
166 Annual Report 2002-03 Department of Premier and Cabinet Office Address Telephone Facsimile (03) area code unless specified otherwise
Policy Division Level 7, Executive Building 6233 6538 6233 2242 15 Murray Street Hobart Tasmania 7000
Seniors Bureau Level 2 6233 2882 6233 4164 144 Macquarie Street Hobart Tasmania 7000
Service Tasmania Level 7 6233 4860 6233 6534 144 Macquarie Street Hobart Tasmania 7000
State Protocol Level 6, Executive Building 6233 6789 6233 3345 Office 15 Murray Street Hobart Tasmania 7000
Tasmania Unit 2, 4 Phipps Place (02) (02) Government Office Deakin ACT 2600 6209 2150 6209 2154
Tasmania Together Level 7 6233 5958 6233 5952 Progress Board 144 Macquarie Street Hobart Tasmania 7000
TMD Level 4, Executive Building 6233 7633 6233 7222 15 Murray Street Hobart Tasmania 7000
The Training Level 9 6233 6459 6233 6600 Consortium 144 Macquarie Street Hobart Tasmania 7000
Women Tasmania London Chambers 1 800 001 377 6233 8833 140-142 Macquarie Street 6233 2208 Hobart Tasmania 7000
53 St John Street 1800 001 377 6336 2331 Launceston Tasmania 7250 6336 2347
80b Wilson Street 1 800 001 377 6434 6352 Burnie Tasmania 7320 6434 6458
Department of Premier and Cabinet Annual Report 2002-03 167 168 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 4 – LEGISLATION ADMINISTERED BY THE DEPARTMENT
Department of Premier and Cabinet Annual Report 2002-03 169 LEGISLATION ADMINISTERED BY THE DEPARTMENT
Aboriginal Land Council Elections Act 1999 Aboriginal Lands Act 1995 Administrative Arrangements (Miscellaneous Amendments) Act 1990 Administrative Arrangements Act 1990 Anglican Church of Australia (All Saints Church) Act 1989 Anglican Church of Australia (Stanley Parsonage) Act 1984 Anglican Church of Australia Constitution Act 1973 Australia Acts (Request) Act 1985 Australia Acts (Request) Act 1999 Baptist Union Incorporation Act 1902 Church of England (Rectory of St. James the Apostle) Act 1980 Burial and Cremation Act 2002 Churches of Christ Tasmania Act 1978 Churches of Christ, Scientist, Incorporation Act 1980 Coastal and Other Waters (Application of State Laws) Act1982 Constitution (Doubts Removal) Act 1999 Constitution (Doubts Removal) Act 2001 Constitution (State Employees) Act 1944 Constitution (Validation of Taxing Acts) Act 1991 Constitution Act 1934 Constitutional Powers (Coastal Waters) Act 1979 Crown Servants’ Reinstatement Act 1970 Daylight Saving Act 1968 Dog Control Act 2000 Ex-Servicemen’s Badges Act 1967 Financial Management and Audit Act 1990 - (insofar as it relates to the office of Auditor-General) Glebe Lands Act 1865 Governor of Tasmania Act 1982 - (except insofar as it relates to the Governor’s pension) Hobart Hebrew Congregation Act 1958 Launceston Flood Protection Act 1977 Legislation Publication Act 1996 Legislative Council Elections Act 1999
170 Annual Report 2002-03 Department of Premier and Cabinet Local Government (Building and Miscellaneous Provisions) Act 1993 – Part 6 Local Government (Highways) Act 1982 Local Government (Savings and Transitional) Act 1993 Local Government Act 1993 Local Government Amendment Act 1994 Native Title (Tasmania) Act 1994 Ockerby Gardens Helipad Act 1999 Parliament House Act 1962 Parliamentary (Disclosure of Interests) Act 1996 Parliamentary Privilege Acts 1858, 1885, 1898 and 1957 Parliamentary Reform Act 1998 Police Regulation Act 1898 - (insofar as it relates to the office of Commissioner of Police) Presbyterian Church Acts 1896 and 1908 Presbyterian Church of Australia Acts 1901 and 1971 Public Accounts Committee Act 1970 Public Works Committee Act 1914 - (except insofar as it relates to the conditions precedent to commencing public works) Roman Catholic Church Property Act 1932 Southern Regional Cemetery Act 1981 Standard Time Act 1895 State Policies and Projects Act 1993 - (except Part 4 and section 46 insofar as that section relates to Part 4) State Policies and Projects (Validation of Actions) Act 2001 State Service Act 2000 State Service (Savings and Transitional Provisions) Act 2000 Statutory Authorities Act 1962 Subordinate Legislation Committee Act 1969 Tasmania Together Progress Board Act 2001 Tsuneichi Fujii Fellowship Trust Act 1985 Uniting Church in Australia Act 1977 Year 2000 Information Disclosure Act 1999
Department of Premier and Cabinet Annual Report 2002-03 171 172 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 5 – PUBLICATIONS
Department of Premier and Cabinet Annual Report 2002-03 173 PUBLICATIONS PRODUCED BY THE DEPARTMENT OF PREMIER AND CABINET
DEPARTMENT OF PREMIER AND CABINET Annual Report 2001-02: www.dpac.tas.gov.au/documents/annualreport/2001- 2002/annualreport01-02.pdf
Department of Premier and Cabinet Strategic Plan 2002-05: www.dpac.tas.gov.au/documents/strategicplan/2002-05v1-2.pdf
Tasmanian Government Concessions: Sharing the Rewards 2003-04: www.premier.tas.gov.au/documents/concessios1.pdf
Department of Premier and Cabinet website: www.dpac.tas.gov.au
POLICY DIVISION
Tasmania Together Government Activity Report No 2 2002: A Report from Government on its Contribution to the 20-Year Tasmania Together Plan: www.premier.tas.gov.au/projects/budgetreport.pdf
OFFICE OF ABORIGINAL AFFAIRS
ya pulingina kani - Good to see you talk
Aboriginal and Torres Strait Islander Fixed Term Employment Register Information Sheet and Application Form
Office of Aboriginal Affairs Information Sheet
SENIORS BUREAU
Seniors Week 2002 - Information Pack - Program of Events Booklet - Promotional Posters - Promotions Flyers Seniors Card - Seniors Card Discount Directory 2002-03 - Seniority Newsletter – quarterly - Seniors Card Business Provider Application Form - Seniors Card Holder Application Form
174 Annual Report 2002-03 Department of Premier and Cabinet Positive Ageing Forum - Promotional pamphlet - Registration form
OFFICE OF THE PARLIAMENTARY COUNSEL
Indexes to the Legislation of Tasmania
Annual Volumes of Acts and Statutory Rules
Office of Parliamentary Counsel website: www.dpac.tas.gov.au/divisions/opc/
INTER AGENCY POLICY AND PROJECTS UNIT
IAPPU Business Plan
Project Management website: www.projectmanagement.tas.gov.au
Project Management: A Quick Guide: www.projectmanagement.tas.gov.au//booklet/pm_booklet_basics_v1 .1.pdf
Government Online website: www.go.tas.gov.au
Project Zone newsletter Issues 8-10: www.projectmanagement.tas.gov.au/n_letter/pznewsletter_menu1.ht m
Computers for Community Groups
Computers for Community Groups Program Guidelines June 2003
Computers for Community Groups Frequently Asked Questions June 2003
Computers for Community Groups Application Form Round 2
Computers for Community Groups Program Results of Round 1 December 2002
The Tasmanian Government Web Publishing Standards 2002
eGovernment Good Practice Discussion Paper
Delivering Services in Regional Australia The Tasmanian Approach
Telecommunications Enhancement in Tasmania - A History of State- wide Strategy
Writing documents for the World Wide Web
Department of Premier and Cabinet Annual Report 2002-03 175 OFFICE OF THE STATE SERVICE COMMISSIONER
Annual Report 2001-02
Review of Administrative Appeal Processes Issues Paper
Report of the Administrative Appeal Processes Issues Paper
Office of the State Service Commissioner website: www.ossc.tas.gov.au
MULTICULTURAL TASMANIA
Outlook newsletter – Issues 24-26
Tasmanian Advisory Council on Multicultural Affairs – brochure
International Wall of Friendship – brochure
Regional Sponsored Migration Scheme – brochure
Communicating with people whose language background is not English – brochure
Multicultural Tasmania – Our role and Services – brochure
2003 Multicultural Calendar - calendar
Multicultural Tasmania website: www.dpac.tas.gov.au/divisions/multitas/
LOCAL GOVERNMENT DIVISION
Local Government Directory
Local Government Division website: www.dpac.tas.gov.au/divisions/lgo
Review of Local Government Act 1993 – Issues Paper: www.dpac.tas.gov.au/divisions/lgo/legislation/LGA%20Review%202 002-03/downloads.html
176 Annual Report 2002-03 Department of Premier and Cabinet WOMEN TASMANIA
International Women's Day – Poster, postcard and bookmarks to celebrate IWD 2002
Women Tasmania website: www.women.tas.gov.au - Women into Local Government - One Island Many Cultures - 12 Gift Cards & Envelopes for Every Occasion - Tasmania Aboriginal Artists - 12 Gift Cards & Envelopes for Every Occasion
Information Sheets - Women & Consumer Issues - November 2002 - Women & Study - November 2002 - Women & Separation - November 2002 - Women & Heart Disease - November 2002 - Women & Mid Life Issues - November 2002 - Women & Minor Tranquillisers - November 2002 - Women & Public Awards - January 2003 - How to Avoid Sexually Transmitted Debt - November 2002 - Women & Domestic Violence - January 2003 - International Women's Day Poster - March 2003
Newsletters - Reaching for New Horizons - July 2002 - Reaching for New Horizons - October 2002 - Reaching for New Horizons - December 2002 - Reaching for New Horizons - March/April 2003
Department of Premier and Cabinet Annual Report 2002-03 177
178 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 6 – TSUNEICHI FUJII FELLOWSHIP TRUST
Department of Premier and Cabinet Annual Report 2002-03 179 TSUNEICHI FUJII FELLOWSHIP TRUST
ANNUAL REPORT 2002-03
Pursuant to the provisions of the Tsuneichi Fujii Fellowship Trust Act 1985, the Trust submits its eighth Report and Accounts which cover the period from 1 July 2002 to 30 June 2003.
BACKGROUND
The Trust was established under the Tsuneichi Fujii Fellowship Trust Act 1985 as the result of a $50,000 gift from the late Mr Tsuneichi Fujii, the then President of the Fujii Keori Company in Osaka, to assist in promoting co-operation, goodwill and further understanding between Tasmania and Japan.
COMPOSITION
The Trust, constituted as a body corporate, consists of five members: • The Secretary, Department of the Premier and Cabinet (Chair); • The Secretary, Department of Treasury and Finance (Deputy Chair); and • Three other persons appointed by the Minister as being suitable to further the objects of the Trust.
MEMBERSHIP
Ex-officio members:
Chair Ms Linda Hornsey Secretary Department of Premier and Cabinet
Deputy Chair Mr Don Challen Secretary Department of Treasury and Finance
Ministerial appointments Mr Don Blew Emeritus Professor Coleman O’Flaherty Mr Peter Shelley
180 Annual Report 2002-03 Department of Premier and Cabinet FUNCTION
The income of the Trust shall be employed by the Trust for the purpose of making grants or loans to persons or organisations, or in accordance with agreements entered into with persons or organisations, in pursuance of the objectives of the Trust.
OBJECTIVES
Educational Exchanges The financing of studies, research, instruction and other educational activities in Tasmania and Japan. The financing of visits between Tasmania and Japan of students, trainee teachers, teachers and academics.
Cultural Exchanges The financing of visits and interchanges between Tasmania and Japan of leaders and experts in fields of specialised knowledge or skill and other influential or distinguished persons. The financing of tours of Japan by creative and performing artists and athletes from Tasmania, individually or in groups, in any field of the arts, sport or other forms of personal or collective attainment.
Scientific Exchanges The financing of visits and interchanges between Tasmania and Japan of persons skilled and knowledgeable in any area of scientific learning and endeavour. The financing of tours of Japan, either individually or in groups, of such persons.
Trade and Business Exchange The financing of visits and interchanges between Tasmania and Japan of persons engaged in trading and business enterprises who wish to establish or further any trade business with Japan.
Participation in Fairs and Expositions The promotion of participation in fairs and expositions in Japan where Tasmanian achievements in economy, trade, manufacturing and/or primary industry may be demonstrated.
Interchange of Publications and Products Financing the interchange between Tasmania and Japan of scientific, technical and scholarly books, literary works, critical works, periodicals and Government publications, and the reproduction and translation of such writings. Financing the interchange of handcrafts and samples of manufacturing and primary industry products.
Department of Premier and Cabinet Annual Report 2002-03 181 Other Projects and Purposes The financing of other projects and purposes consistent with the abovementioned objects.
FINANCE
The Tsuneichi Fujii Fellowship Account was established with funds provided by the late Mr Tsuneichi Fujii, whose initial gift of $50,000 was invested by the Department of Treasury and Finance on behalf of the Tasmanian Government, for the purpose of utilising the interest yielded to finance fellowship awards under the Fellowship Trust. At 1 July 2002, the amount of net accumulated interest was some $61,240.67. At 30 June 2003, additional interest of some $5,449.68 had been received and expenditure of $2,796.08 was incurred during the year ending 30 June 2003. A copy of the Trust’s Financial Statement for the period 1 July 2002 to 30 June 2003, as verified by the Auditor-General, is shown as an attachment to this report. During 2002-03, the Trust continued to develop a project for an exchange of apprentice chefs with Japan. Expressions of Interest from suitably qualified apprentice chefs to represent Tasmania in the exchange closed on 30 June 2003. It is envisaged that this project will be completed during 2003-04.
CONCLUSION
The Trust will meet to assess the apprentice chef exchange project in 2003-04 and to identify potential future projects of the Trust.
Linda Hornsey Chair Tsuneichi Fujii Fellowship Trust October 2003
182 Annual Report 2002-03 Department of Premier and Cabinet TSUNEICHI FUJII FELLOWSHIP TRUST
STATEMENT OF RECEIPTS AND EXPENDITURE FOR THE FINANCIAL YEAR ENDED 30 JUNE 2003
2001-02 2002-03 Actual Actual $’000 $’000 $’000 107 CR Opening Balance as at 1 July 111 CR Consisting of: Endowment 50 Accumulated Interest (Net) 61 ______Receipts 4 Interest on Investment 6 ______4 Total Receipts 6 ______
Less Expenditure - Fellowship Award - - Administration Expenses 3 ______- Total Expenditure - ______111 CR Closing Balance as at 30 June 114 CR ______
NOTES: Interest received is derived from investments through Tascorp. As at 30 June 2003 the Trust had accrued interest of $479.
Linda Hornsey Jason Lockley Chair Secretary 11 August 2003 7 August 2003
Department of Premier and Cabinet Annual Report 2002-03 183 Audit Report
184 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 7 – CONTRIBUTIONS AND GRANTS
Department of Premier and Cabinet Annual Report 2002-03 185 CONTRIBUTIONS AND GRANTS
The Premier and Ministers often receive requests for financial assistance from a variety of organisations within the community. A specific allocation is made for the funds appropriated to the Department to meet some of these requests, which are generally of a miscellaneous nature and do not readily fall within the responsibility of other Government agencies. The amounts listed are GST exclusive where applicable.
SUMMARY $
Employment and Training Program 300,000 Family Assistance Program 350,000 Sundry Grants – Premier 437,800 Sundry Grants – Aboriginal Affairs 198,000 Sundry Grants – Multicultural Tasmania 17,683 Sundry Grants – Women Tasmania 50,000 University Scholarships 85,000
TOTAL 1,438,483
186 Annual Report 2002-03 Department of Premier and Cabinet
EMPLOYMENT AND TRAINING PROGRAM $
Department of Education 117,000 Department of Health and Human Services 18,000 Department of Infrastructure, Energy and Resources 12,000 Department of Justice and Industrial Relations 19,000 Department of Premier and Cabinet 20,000 Department of Primary Industries, Water and Environment 15,000 Department of Economic Development 15,000 Department of Tourism, Parks, Heritage and the Arts 45,000 Department of Treasury and Finance 21,000 TAFE 9,000 Tasmania Police 9,000
TOTAL 300,000
FAMILY ASSISTANCE PROGRAM $
Anglicare Tasmania 100,000 St Vincent de Paul 100,000 The Salvation Army 100,000 Hobart City Mission 25,000 Launceston City Mission 25,000
TOTAL 350,000
Department of Premier and Cabinet Annual Report 2002-03 187 SUNDRY GRANTS – PREMIER
Organisation $ Purpose
AFL Tasmania 10,000 To assist with the Tasmanian VFL team.
Apex Club of the Huon Inc 1,000 Towards additions to the children's playground facilities at the Huonville Esplanade.
Arts Tasmania (Tasmanian Pacific 10,000 Towards Tasmania Pacific Region poetry Regional Prize Advisory Committee) prize.
Australian Commonwealth Games 30,000 To assist Tasmanian athletes selected in Association Tasmanian Division Inc the team.
Australian Legion 1,000 To assist with cost of sending two delegates to the Australian Legion National Congress in Melbourne.
Australian Red Cross 50,000 Towards the Red Cross Bali Appeal.
Avery, Terence 500 Towards participation at the Eighth Australian Transplant Games.
Bicheno Youth Committee 3,000 Towards a skatepark.
Birralee and Districts Pony Club 3,000 Towards upgrade of facilities.
Birralee Hall Committee 3,000 Towards replacement of wooden floor in Supper Room.
Bridgenorth Football Club 2,500 Towards extensions to Clubrooms.
Cerebral Palsy Tasmania 1,000 To assist with the fundraising through the Project M Walkathon.
Circular Head Agricultural Society 250 Towards costs of the 2002 Annual Show, December 2002.
Colony 47 500 Towards a Christmas Lunch at the Wesley Hall.
Commonwealth Study Conferences 15,000 Towards the Ninth Commonwealth Study (Aust) Inc Conference.
Country Trio 500 Towards costs of providing entertainment to nursing home residents.
Cradle Coast Authority 25,000 Towards the Sports Carnival Association Inc of Tasmania northern carnival series.
CSIRO Science Education Centre 500 Towards staging the 2003 Tasmanian Model Solar Car and Boat Challenge at Woodbridge, April 2003.
188 Annual Report 2002-03 Department of Premier and Cabinet SUNDRY GRANTS – PREMIER (continued)
Organisation $ Purpose
Derwent Sailing Squadron 3,000 Towards the 2002 Melbourne to Hobart Yacht Race and the 2003 King of the Derwent Yacht Race.
Devonport Racing Club Inc 1,500 Towards the Premier's Handicap, 2003 Devonport Cup Day.
Dominic Old Scholars Association 6,500 To assist eight former Boys' Town residents travel to Tasmania to attend the Boys' Town Child Migrants 50th Reunion, October 2002.
East Derwent Little Athletics Inc 1,200 To assist the East Derwent Little Athletics with the construction of long jump facilities.
East Devonport Football Club 1,000 Towards operational costs of the East Devonport Football Club.
Estia Greek Festival of Hobart 10,000 Towards costs of the Estia Greek Festival of Hobart.
Friends of Callington Mill Inc 1,000 Towards establishment of the Friends of Callington Mill.
Gagebrook Communitity Centre 250 Towards purchase of an overlocker for the Centre.
George Town Folk Club Inc 3,000 To assist the George Town Folk Club Inc staging the 2003 Tamar Valley Folk Festival.
Glenorchy Golden Years Club 2,500 Towards the purchase of new chairs and tables for the Club.
Great Western Tiers Visitor Centre 2,000 Towards refurbishment of the gallery in the Folk Museum.
Here for life (Life's a Ball) 2,500 Towards ‘Life’s a Ball’ sessions on the East and West Coast of Tasmania.
Historical Arms and Military 300 Towards a lunch for veterans attending Society of Tasmanian Shooting the 60th Anniversary of the Battle of El Club Inc Alamein, October 2002.
Hobart City Council 2,950 Towards the cost of banners for NAIDOC Week 2003.
Hockey Tasmania 25,000 To assist Hockey Tasmania with the deficit incurred in hosting the 2002 Junior Men's World Hockey Cup.
Department of Premier and Cabinet Annual Report 2002-03 189
SUNDRY GRANTS – PREMIER (continued)
Organisation $ Purpose
Jahadi 2,000 Towards tourism venture.
Keep Australia Beautiful 25,000 Towards the 2002 Spring Clean Tasmania Tidy Towns Program.
Kennerley Children's Homes Inc 1,000 Towards the 2003 48-Hour Charity Relay Run.
Launceston Bowls Club 500 Towards the Club’s 120th Anniversary Celebrations.
Launceston Legacy 2,000 Towards administrative costs in 2002-03.
Legislature-General 10,000 Towards hosting the Eighth Australasian (Parliamentary Standing and Pacific Conference on Delegated Committee on Subordinate Legislation and the fifth Australasian Legislation) Conference on the Scrutiny of Bills.
Leven Country Music Group Inc 1,000 Towards the purchase of sound equipment.
Lions Club of Hobart Inc 900 To assist disadvantaged and disabled children to attend the 2003 Lions Club of Hobart Annual Film Festival.
Littler, Albert 50 Towards a plaque honouring the Last Australian Soldier to be evacuated from Gallipoli - Captain Charles Augustus Murray Littler.
Longford Show Society Inc 4,000 Towards Longford Show, development of grounds.
Lullworth Community Association 1,000 Towards the purchase of two new water tanks.
Monaghan, Elizabeth 500 To assist her daughter Emily participate in the Gondwana Voices Choir North America Tour in April 2003.
Multicultural Council of Tasmania 35,000 Towards promoting the benefits of diversity, advocating for members and representing culturally diverse communities to Government.
National Automobile Museum of 5,000 To assist the Museum. Tasmania
National Liaison Committee - 8,800 Towards Tasmanian Multicultural Week Tasmanian Multicultural Week 2002. 2002.
190 Annual Report 2002-03 Department of Premier and Cabinet
SUNDRY GRANTS – PREMIER (continued)
Organisation $ Purpose
North Hobart Junior Football Club 500 Towards the North Hobart Junior Football Club.
Orielton Fire Brigade 1,000 Towards beautification and landscaping of the area surrounding the Fire Station.
Our Story Aboriginal Corporation 5,000 Towards the development of the Our Story Risdon Cove Program.
Port Arthur Chopping Club 1,000 Towards staging the Boxing Day 2002 Port Arthur Chop.
Rio Tinto Services - Aboriginal 3,000 To assist Rory Mansell travel to Canada to and Community Relations attend 'The World Peoples Conference on Indigenous Education'.
Rosebery Athletic Club Inc 4,000 Towards the 2002 and 2003 Rosebery Sporting Carnivals.
Rotary Club of Devonport 8,000 Towards staging the 2003 Devonport Air Show.
Rotary Club of Hobart Inc 1,000 Towards the 2002 Rotary Club of Hobart Annual Magic Show.
Rotary International 1,000 Towards the Rotary Youth Program of Enrichment events to be held in 2003.
Royal Hobart Hospital 4,000 Towards a mural for the main entrance wall of the 5th floor of the Hospital - Pharmacy Art.
Royal Hobart Regatta Association 8,000 Towards the 2003 Royal Hobart Regatta.
Royal Humane Society of 500 Towards recognising community Australasia Inc achievements by way of awards to members of the community who have demonstrated acts of bravery by risking their lives to save the lives of others.
Salvation Army Red Shield Appeal 20,000 Towards the 2003 Red Shield Appeal.
St Helens Athletic Club Inc 2,000 To assist with growth of the St Helens Sporting Carnivals.
St Mary's Aerobics Group 1,500 Towards the replacement of equipment lost in the Todd's Hall fire.
Studio of Highland Dance 2,500 To assist Ticia Glass attend the World Highland Dancing Championships in Scotland.
Department of Premier and Cabinet Annual Report 2002-03 191
SUNDRY GRANTS – PREMIER (continued)
Organisation $ Purpose
Surfing Tasmania 1,100 Towards provision of toilet facilities for Rip Curl West Coast Classic.
Tamar Valley Semaphore 900 Towards the purchase of semaphore flags.
Tasmanian Axemens Association 10,000 Towards the Eric Reece Memorial Incorporated 300mm Standing Handicap.
Tasmanian Craft Fair 2,000 Towards sponsorship of the Premier's Award for Excellence at the 2002 and 2003 Tasmanian Craft Fairs.
Tasmanian Lymphoedema Centre 2,500 Towards the cost of the National Inc Convention.
Tasmanian Pacing Club 1,500 Towards the Premier's Breeders Plate.
Tasmanian Pensioners Union 5,000 Towards costs of Branch activities. (Glenorchy Branch)
Tasmanian Racing Club 1,500 Towards the Premier's Plate.
Tasmanian Regional Arts (Inc) 6,000 Towards travel and registration fees for the Regional Arts Australia National Conference, October 2002.
Tasmanian Sports Camp 2,000 To assist underprivileged children attending sports camps in the June and September school holidays.
Tasmanian Wood Design Centre 13,000 Towards staging of the “125 Years of Finnish Design” Exhibition.
Tasmanian Writers' Centre 5,000 Towards funding for the 2002 Island of Residencies.
TASRAD - Tasmanian Sport and 1,000 To assist athletes attend the Multi- Recreation Association for People Disabled Junior Nationals in Adelaide, with a Disability April 2003.
The Filipino Women's Support 1,000 Towards the cost of the Filipino Festival January 2003.
The Helping Hand Association, 2,000 To assist with the Association's Longford activities.
Triabunna Football Club 1,500 Towards updating the Triabunna Football Club's facilities.
United Nations Youth Association 1,000 To assist five Tasmanians to participate of Australia - Tasmanian Division in the Evatt Trophy Competition 2002.
192 Annual Report 2002-03 Department of Premier and Cabinet
SUNDRY GRANTS – PREMIER (continued)
Organisation $ Purpose
Water Polo Tasmania 1,500 Towards the establishment of a junior development water polo program in Tasmania.
Wellington District Guides 100 Towards costs of a senior member of the Management Committee group representing Australia at Wings 2003 in Berkshire, United Kingdom.
TOTAL 437,800
SUNDRY GRANTS – ABORIGINAL AFFAIRS
Organisation $ Purpose
Aboriginal Land Council of 153,000 To assist with the Council’s operating Tasmania costs and co-ordination and land management activities.
Tasmanian Aboriginal Centre Inc 45,000 Towards stamp duty assistance for Aboriginal first home buyers and charitable organisations.
TOTAL 198,000
SUNDRY GRANTS – MULTICULTURAL TASMANIA
Organisation $ Purpose Alliance Francaise de Launceston 700 Towards French Children’s concert in association with local schools of Launceston. Burnie City Council 1,000 Towards celebration of multiculturalism in the Municipality during Harmony Week in March 2003.
Circular Head International 1,000 Towards continued support of this group Friendship Group of people from diverse cultures.
Devonport City Council 1,000 Towards celebration of multiculturalism in the Municipality during Harmony Week in March 2003.
Department of Premier and Cabinet Annual Report 2002-03 193
SUNDRY GRANTS – MULTICULTURAL TASMANIA (continued)
Organisation $ Purpose
Ethnic Communities Council of 1,000 To assist the Council and enable it to Northern Tasmania continue its work.
Filipino Women's Support Group 1,000 Towards the cost of organising Fiesta Inc Filipino 2003.
Good Neighbour Council of 600 Towards co-ordination and continuation of Tasmania - Burnie Drop In Centre the Drop In Centre.
Good Neighbour Council of 1,400 Towards administration of the Council on Tasmania Inc a Statewide basis.
Good Neighbour Council of 1,000 Towards Zest for Life A Healthy Seniors Tasmania - Launceston Branch Project.
Indian Multicultural Group, 1,000 Towards Indian ‘Diwali’ celebrations 2003. Launceston
Launceston Chinese Association 1,000 Towards language classes for cross cultural Chinese people.
Media, Entertainment and Arts 300 Towards Tasmanian Government Alliance - Tasmania Multicultural Media Award.
Migrant Resource Centre, South - 783 Towards recreation, sport and first aid Youth Support Program equipment for Bonza Recreational Group.
Migrant Resource Centre, South 1,000 Towards Health Living group for older women from diverse cultural and linguistic backgrounds.
Multicultural Council of Tasmania 1,000 Towards the Young People’s Forum.
Nelson United Soccer Club 500 To assist with subscriptions for five young Sudanese men.
Networking for Harmony, Hobart 1,000 Towards welcome for international, City Council migrant and refugee students.
Philippines - Australia Community 900 Towards Independence Day 2003. of Tasmania Inc
Sudanese Community Launceston 1,000 Towards subsidising driving lessons to assist Sudanese community members.
TASDEC Global Learning Centre 500 Towards "One Island - Many Cultures": project to promote and acknowledge the diversity of the Tasmanian community through the works of art by people from different cultures.
TOTAL 17,683
194 Annual Report 2002-03 Department of Premier and Cabinet
SUNDRY GRANTS – WOMEN TASMANIA
Organisation $ Purpose
Anglicare Tas Inc 1,400 Towards Young Women's Poetry and Creative Writing Booklet.
Artscape, West Tamar 1,380 Towards establishment of Women's Art room/garret.
Australian Maritime College Family 280 Towards fabric dying. Club - Beauty Point Group
Beaconsfield House 812 Towards exercise classes / circuit training.
Bridgewater Online Access Centre 950 Towards 'Computer Office Skills for Women' program.
Burnie/Wynyard Women of the 245 Towards International Women's Day World celebration.
Burnie Community House 1,200 Towards women's information resource and access cupboard.
Burnie Community House Inc - 905 Towards 'From our own hands in our own Domestic Violence Support words' project. Committee
Carer's Association of Tasmania 1,000 Towards pampering days and information sessions for women who are carers.
Claremont College - Young 1,400 Towards Nurturing Networks - Camp for Mothers' Program young mothers and their children.
Community Connections - 1,088 Towards women's resource room. Chances for Children
Continuing Education & Training 1,000 Towards Parenting Effectiveness and Self- Committee for the Huon (CETCH) Esteem Program for Women.
Derwent Valley Online Access 1,200 Towards 'Derwent Valley Owls' - Online Centre Women Learning Something program.
Devonport Community House 2,000 Towards 'Girls in Space' project
Dorset Community House 1,000 Towards 'Seasonal Retreats' program.
Dowsing Point Community Centre 1,000 Towards 'Enhancing Women's Employment Opportunities' program.
Exeter Online Access Centre 990 Towards 'Creative Women Going Cyber' project.
George Town Neighbourhood 1,500 Towards 'Small Business Opportunities for House Young Women' course.
Department of Premier and Cabinet Annual Report 2002-03 195
SUNDRY GRANTS – WOMEN TASMANIA (continued)
Organisation $ Purpose
Girl Guides Association of 1,175 Towards 'Guiding Alive' program. Tasmania
Girl Guides Association of 1,090 Towards Guiding Alive - taking guiding to Tasmania rural and isolated areas, including Queenstown.
Hobart Women's Health Centre 1,250 Towards the Women's Health Access Program - 'Friendly Fitness'.
Hobart Women's Health Centre - 1,500 Towards 'Woman Song 2003' workshops. Laughing Hearts
Holyoake Tasmania Inc 1,500 Towards the 'Childhood in Perspective' Program.
Interweave Arts Association Inc - 1,330 Towards 'Safe as Houses' project. Arts Roar
Jireh House Association 1,000 Towards resources for the Jireh House library.
King Island Supporting Disabilities 960 Towards 'Phoenix Embroidery and Working Group Quilting' class.
Maranoa Heights Community 1,000 Towards Kingborough single mothers Centre Inc support program.
Migrant Resource Centre 1,100 Towards road safety awareness training (Northern Tasmania) Inc and driving lessons for migrant and refugee women.
National Council of Women 1,000 Towards 'Children - Formation and Setting the Boundaries' seminar-workshop.
Northern Suburbs Community 245 Towards 'Girlz, Girlz, Girlz' project. Centre Inc - Extreme Team Youth Group
Palawa Aboriginal Corporation 1,200 Towards support group for Aboriginal women artists.
Penguin Skill Centre 1,000 Towards educational opportunities for rural women returning to the workforce.
Ravenswood Neighbourhood 900 Towards Women's Own mentoring House Inc engaging neighbourhood.
Rose Bay High School 1,500 Towards Young Women's Group - Resourceful and Entrepreneurial Young Women's Program.
196 Annual Report 2002-03 Department of Premier and Cabinet SUNDRY GRANTS – WOMEN TASMANIA (continued)
Organisation $ Purpose
Rosebery Neighbourhood House 500 Towards purchase of folding tables.
Sisters of St Joseph 400 Towards pamper van for women.
St James College 1,500 Towards girls’ work-related learning project.
TASDEC Global Learning Centre 2,000 Towards 'Active Citizenship Skills' project.
Tasmanian Association of 1,000 Towards the 'Childcare' component of a Community Houses Inc large parenting project.
Ulverstone Community House 500 Towards a story telling for migrant and aboriginal women course.
Vietnam Veterans Women's 1,000 Towards encouraging and maintaining Auxiliary social networks with the partners/carers of Vietnam veterans.
Waverly Primary School 1,000 Towards 'Mums and Daughters: Being Empowered' program.
West Coast Health and 1,200 Towards survey of expressed interest and Community Services – Women’s needs of West Coast women. Community Survey Group
Women's Karadi Aboriginal 1,800 Towards promotion and publicity of Corporation Centre.
Yolla Online Access Centre 2,000 Towards Women, Work and Computing courses.
TOTAL 50,000
Department of Premier and Cabinet Annual Report 2002-03 197 198 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 8 – GENERAL DEPARTMENTAL INFORMATION
Department of Premier and Cabinet Annual Report 2002-03 199 FINANCIAL RESOURCES SUMMARY
In 2002-03, the Outputs of the Department of Premier and Cabinet were funded as follows:
$'000
Opening Balance 20 393
Receipts Consolidated Fund: Recurrent Services 33 875 Reserved by Law 511 Works and Services … Total Consolidated Fund 34 386
Other Receipts Proceeds from sale of assets/equipment 15 Commonwealth receipts not paid into Consolidated Fund 4 347 Non-government contributions 5 Departmental revenue not paid into Consolidated Fund 28 479 GST collections and input tax credits 4 671 Total Other Receipts 37 517
TOTAL SOURCE OF FUNDS 92 296
Less: Closing Balance Approved provisions 418 Other 19 474 Total Closing Balance 19 892
TOTAL FUNDING OF OUTPUTS 72 404
Full financial statements are shown in Appendix 1.
200 Annual Report 2002-03 Department of Premier and Cabinet
ASSET MANAGEMENT AND RISK POLICIES
MAJOR CAPITAL PROJECTS
There were no major acquisitions or capital projects undertaken during 2002-03.
ASSET MANAGEMENT POLICIES
Assets are recorded in an asset register. The policy on recording of assets is as follows: • the Department, including TMD, currently records purchases of equipment and furniture and fittings with a value greater than $5 000 as assets. Purchases of these items valued at less than $5 000 are written off to expense; • the Department, including TMD, has reported on all assets with a value greater than $5 000; and • assets are recognised and valued on an individual basis, as follows: - non-current physical assets are valued in accordance with AASB 1041, Revaluation of Non-Current Assets and Treasury Guidelines for the Introduction of AASB 1041. Equipment and other non-current assets are initially valued at cost. Heritage assets are valued on a fair value basis; - the written-down book value of assets is determined by depreciation over the period of their expected useful economic life, using the straight line method. The useful economic life is normally considered to be three to five years, depending on the asset. Assets are first depreciated in the year of acquisition or from the time an asset is held ready for use; - heritage assets are revalued periodically. They are not depreciated.
PRICING POLICIES FOR GOODS AND SERVICES
TMD was the main area within the Department that charged for services in 2002-03. TMD seeks to recover all costs. Full cost recovery includes direct salaries, employer superannuation contributions, payroll tax, all operating expenditure, rental, fringe benefits tax, provision for annual and long service leave entitlements and provision for capital reinvestment. There is no cross-subsidisation between business units and, where possible, none between services provided by a single business unit.
Department of Premier and Cabinet Annual Report 2002-03 201 The Office of the Parliamentary Counsel charged for some services. There are two categories of charging: • full costs are charged when: - the instructing agency is off budget, a statutory authority or a government business enterprise; - the legislation is part of a major project which will result in direct financial return to the State; and - external funding is available; • partial costs are charged when: - there is a major review of legislation or subordinate legislation; and - instructions are provided without adequate lead time.
No charges are made for any other work. This is the bulk of activity within the Office.
The Office of the State Service Commissioner charged for training services. The charges were generally on the basis of full cost recovery.
Service Tasmania received fees for services delivered through Service Tasmania shops to agencies operating off-budget, Government Business Enterprises, other external organisations such as MAST, Local Government Councils and Commonwealth agencies and the private sector.
FREEDOM OF INFORMATION
The Department of Premier and Cabinet received 30 requests for information under the provisions of the Freedom of Information Act 1991, 25 of which were decided during the financial year. Sixteen of the requests were lodged by members of the public, two by Parliamentarians and 12 by journalists.
Analysis of how the requests were decided: Granted in full 8 Granted in part 9 Withdrawn by applicant 1 Request refused 1 Transferred to another agency 5 Information not in possession of Agency 1
202 Annual Report 2002-03 Department of Premier and Cabinet SUPPORT FOR LOCAL BUSINESS
Where possible the Department tries to engage Tasmanian businesses in its procurement activities, taking into account value for money and quality. Some general procurement activities were undertaken under whole-of-government contracts awarded by the Department of Treasury and Finance. In 2002-03, the Department awarded eight contracts with a value over $50 000. The following information is provided in relation to these contracts:
2001-02 2002-03
Total number of contracts awarded 4 8 Total number of contracts awarded to Tasmanian suppliers 3 3 Total value of contracts awarded $488 625 $25 066 445 Total value of contracts awarded to Tasmanian suppliers $379 740 $24 060 000 Total number of tenders called 4 0 Total number of bids received 15 0 Total number of bids received from Tasmanian businesses 12 0
No tenders were called during the 2002-03 financial year as six exemptions were granted in accordance with the Government Procurement Guidelines and two contracts were extended. Further details of the Department’s procurement activities are provided below.
Department of Premier and Cabinet Annual Report 2002-03 203 CONTRACTORS OVER $50 000
Contractor Location Description Period of Estimated Actual contract value of expenditure contract 2002-03
Gartner Australasia Vic Best Practice in Oct 2002 to $200 000 $100 000 Pty Ltd business and Oct 2004 Information and Communications Technology Oracle Corporation Vic Software Feb 2003 $107 669 $107 300 Australia Pty Ltd development and to Jun 2004 support for Ministerial Portal Royal Melbourne Vic Maintenance and Mar 2001 $542 386 $102 108 Institute of support of the to Jun 2004 Technology Enact Legislation System Tasmania Committee Tas Tasmanian of the Jan 2003 to $60 000 $20 000 Incorporated Year Awards Dec 2005
CONSULTANCIES OVER $50 000
Consultant Location Description Period of Estimated Actual contract value of expenditure contract 2002-03
Cordiner King & Co Vic Recruitment of Oct 2002 to $60 000 $57 146 Pty Ltd Secretary, Dec 2002 Department of Economic Development Dytech Solutions Pty Tas Design and build Oct 2001 to $181 840 $72 085 Ltd Quest Helpfile Oct 2002 system for Service Tasmania Shops
204 Annual Report 2002-03 Department of Premier and Cabinet CONSULTANCIES LESS THAN (OR EQUAL TO) $50 000
Consultant Location Description Period of Estimated Actual contract value of expenditure contract 2002-03
Arbiter Pty Ltd Vic Service Tasmania May NA $4 221 Project 2002 to Jul 2002 Blanch Consulting Tas Evaluation of Jul 2002 NA $3 636 Partnerships Against Domestic Violence Project Blanch Consulting Tas Evaluation of Mar 2003 NA $3 636 Partnerships Against Domestic Violence Project Croger Associates Tas Review of Jun 2002 $6 750 $6 750 Pty Ltd eProcurement to Jul Submissions 2002 Crystal Decisions NSW Proof of concept for Nov 2002 NA $5 400 Crystal Enterprise software Crystal Decisions NSW Crystal Enterprise Jun 2003 NA $11 000 software e3i Research Tas 2002 Seniors Card Nov 2002 $23 075 $24 375 Business to Feb Recruitment 2003 Campaign Gibson Quai Pty Ltd NSW Benchmarking for Oct 2002 NA $2 000 Networking Tasmania Services Gibson Quai Pty Ltd NSW Review draft Feb 2003 NA $4 000 Broadband for Rural Tasmania project document Great Wall Media Tas Media, Mar 2002 NA $11 250 Communications and to Aug Public Relations 2002 Services Great Wall Media Tas Communications March NA $1 400 Strategy for 2003 to Government Activity Jun 2003 Report – Tasmania Together G Hugh Denny Tas Measuring Council Jun 2002 $10 000 $8 890 Performance in to Jun Tasmania Project 2004 Insight Information Tas Research relating to Jun 2003 NA $1 980 Services Pty Ltd the Review of the Local Government Act 1993
Department of Premier and Cabinet Annual Report 2002-03 205 Consultant Location Description Period of Estimated Actual contract value of expenditure contract 2002-03
Mercer Human Vic Preparation of Sep 2002 $11 124 $11 124 Resource Consulting Position and Capability Profiles for new Senior Executive levels Securenet Ltd Vic Analysis of Jan 2002 $44 545 $44 454 Transaction Costing to Jul for the Electronic 2002 Procurement Project Stenning & Tas Evaluation and Nov 2002 $41 622 $46 327 Associates Pty Ltd Review of the to Mar Electronic 2003 Procurement Pilot Project University of Tas Undertake research Oct 2000 $124 500 $31 125 Tasmania: School of project ‘Pathways to Dec Social Work and Turning Points: 2002 How Women Survive Violent Men’ Unitas Consulting Ltd Tas Evaluation of the Jan 2003 $9 000 $9 000 application of the to Jun State Service 2004 Principles Wise Lord Consulting Tas Facilitation of Key Jun 2002 $4 900 $4 900 Pty Ltd Performance to Jul Workshops and 2002 Recording, Collation and Preparation of Summary of Outcomes Wise Lord Consulting Tas Design, Planning, Mar 2003 $5 000 $5 000 Pty Ltd Preparation and Facilitation of the Local Government Act Review Workshops Wise Lord Consulting Tas Facilitation and Jun 2003 NA $1 600 Pty Ltd Consulting Services for the At School, On Time, Ready for Work Project
206 Annual Report 2002-03 Department of Premier and Cabinet COMMON USE CONTRACTS
Contracts Contractors undertaking Location Period of contract Estimated value the contract of contract
Networking Tasmania Telstra Corporation Ltd Tas Renewed Mar 2003 $22 M for a period of two years Tasmanian Telstra Corporation Ltd Tas Extended Dec $2 M Government Mobiles 2002 for a period of one year
NA – not applicable or information not available
Department of Premier and Cabinet Annual Report 2002-03 207 208 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 9 – ABBREVIATIONS
Department of Premier and Cabinet Annual Report 2002-03 209
ABBREVIATIONS
ABS Australian Bureau of Statistics ADSL Asymmetrical Digital Subscriber Line AFSM Australian Fire Service Medal AHCA Australian Health Care Agreement AIRC Australian Industrial Relations Commission ALCT Aboriginal Land Council of Tasmania AM Order of Australia APM Australian Police Medal APMC Australasian Police Ministers Council ATSIC Aboriginal and Torres Strait Islander Commission ATSIS Aboriginal and Torres Strait Islander Services BP2 Budget Paper No 2 CBR Chemical, Biological or Radiological C’lth Commonwealth CD Commissioner's Direction CIWG COAG Implementation Working Group COAG Council of Australian Governments COI Coalitions of Interest CSIRO Commonwealth Scientific and Industrial Research Organisation CRF Consolidated Revenue Fund CSHA Commonwealth-State Housing Agreement CSTDA Commonwealth, State and Territory Disability Agreement CU Communications Unit DE Department of Education DHHS Department of Health and Human Services DIER Department of Infrastructure, Energy and Resources DIMA Department of Immigration and Multicultural Affairs DJIR Department of Justice and Industrial Relations DPAC Department of Premier and Cabinet DPIWE Department of Primary Industries, Water and Environment DPPS Department of Police and Public Safety DTF Department of Treasury and Finance ESM Emergency Services Medal E&R Environment and Resources
210 Annual Report 2002-03 Department of Premier and Cabinet EnAct Legislation database FMAA Financial Management Audit Act 1990 FMD Foot And Mouth Disease GDS Government Directory Service GSG Greenhouse Strategy Group GST Goods and Services Tax HMCA Hobart Metropolitan Councils Association HR Human Resources HTML Hyper Text Mark-up Language IASC Inter-Agency Steering Committee ICT Information and Communications Technology IDC Inter-Departmental Committee IDDI Illicit Drug Diversion Initiative IDEAS Identification of Electronic and Additional Services IFV Indigenous Family Violence IGRG Inter-Governmental Reference Group ISB Information Systems Branch of Corporate Services ISSN International Standard Serial Number IT Information Technology IWD International Women's Day IYV International Year of the Volunteer KPI Key Performance Indicator KRA Key Results Area LAN Local Area Network LGAT Government Association of Tasmania LGMA Local Government Managers Australia LWOP Leave without Pay MCATSIA Ministerial Council of Aboriginal and Torres Strait Islanders MEAA Media, Entertainment & Arts Alliance MOU Memorandum of Understanding NATA National Association of Testing Authorities NATT Network Access Technology and Training NC National Commitment NCC National Competition Council NCTC National Counter-Terrorism Committee NCP National Competition Policy NGO Non Government Organisations NHT Natural Heritage Trust
Department of Premier and Cabinet Annual Report 2002-03 211 NOO National Oceans Office NT Networking Tasmania NTMO Northern Tasmanian Municipal Organisation NTN Networking the Nation OAM Medal in the Order of Australia OH&S Occupational Health and Safety OSSC Office of the State Service Commissioner PA Partnership Agreement PACC Positive Ageing Consultative Committee PADV Partnerships Against Domestic Violence PLGC Premier's Local Government Council PKI Public Key Infrastructure PMG Partnership Management Group QTB Question Time Briefing RCIADIC Royal Commission into Aboriginal Deaths in Custody RFA Regional Forest Agreement RIG RFA Implementation Group RSMS Regional Sponsored Migration Scheme SCATSIA Standing Committee for Aboriginal and Torres Strait Islander Affairs SES Senior Executive Service SPP Specific Purpose Payments SRCT Southern Regional Cemetery Trust SSAG State Security Advisory Group SSALS State Service Accumulated Leave System SSWA State Service Wage Agreement STEP Structured Training and Employment Project STNI State and Territory Nominated Independents TACMA Tasmanian Advisory Council on Multicultural Affairs TCN Tasmanian Community Network TGIPS Tasmanian Government Internet Publishing Standards TGO Tasmanian Government Office TIC Tasmanian Industrial Commission TIGERS Trials in Innovative Government Electronic Regional Services TIRC Tasmanian Industrial Relations Commission TMD Telecommunications Management Division TSS Tasmanian State Servants TT Tasmania Together
212 Annual Report 2002-03 Department of Premier and Cabinet TTC The Training Consortium TTPB Tasmania Together Progress Board TWC Tasmanian Women’s Council VET Vocational Education and Training VFD Volunteer For a Day WAN Wide Area Network WIN Women’s Information Network WSA Workplace Standards Authority WT Women Tasmania WWW World-Wide-Web XML Extensible Mark-up Language
Department of Premier and Cabinet Annual Report 2002-03 213
214 Annual Report 2002-03 Department of Premier and Cabinet APPENDIX 10 – COMPLIANCE INDEX
Department of Premier and Cabinet Annual Report 2002-03 215
COMPLIANCE INDEX
This index has been prepared to facilitate identification of compliance with statutory disclosure requirements of the Financial Management and Audit Act 1990 and Treasurer’s Instructions and the State Service Act 2000.
DESCRIPTION SECTION Aids to Access Table of Contents ...... Front of report Compliance Index ...... Appendix 10
Overview Overall mission and objectives of Department including its strategic plan and related programs Our Direction
A report on the performance of the functions and powers of the Head of Agency under any written law ...... Annual Report
A report by any statutory office holder employed in or attached to the Department except where required to report under any other Act ...... NA
Details of major changes affecting programs, objectives or organisational structure ...... Secretary’s Report/ ...... Our Direction
Statutory/Non Statutory Bodies and Companies A list of names of companies...... NA
Legislation Administered and Major Documents Produced A list of legislation administered by the Department...... Appendix 4 A list of major documents or publications produced ...... Appendix 5
Organisational Structure Organisational Chart as at the end of the reporting year...... Our Department Details of relationship between corporate and program structure ...... Our Department
Performance Information by Output Group...... Our Performance
Human Resource Management Staffing information as at 30 June 2003 ...... Appendix 2 Training courses and staff development activities ...... Appendix 2 Equal Employment Opportunity ...... Appendix 2
Office Locations ...... Appendix 3
Staff participation and processes available for appeals against decisions by Department ...... Appendix 2
216 Annual Report 2002-03 Department of Premier and Cabinet Asset Management and Risk Policies Major capital projects ...... Appendix 8 Asset management policies, strategies and initiatives ...... Appendix 8 Pricing policies of goods and services ...... Appendix 8 Risk Management policies, activities or initiatives ...... Appendix 8
External/Internal Scrutiny External Consultants...... Appendix 8
Public Access and Awareness of Services Provided A list of contact officers and points of public access ...... Output Activity Activities undertaken to develop community awareness of the services the Department provides ...... Appendix 5
Freedom of Information details ...... Appendix 8
Financial Statements Financial statements of the Department including statements of any public body not required to report under any other Act, together with the audit opinion on those statements ...... Appendices 1, 6 and 7
Note: NA: Not applicable to the Department of Premier and Cabinet.
Department of Premier and Cabinet Annual Report 2002-03 217
218 Annual Report 2002-03 Department of Premier and Cabinet