BURSLEDON PARISH COUNCIL

Parish Council Office, The Lowford Centre, Portsmouth Road. Bursledon Southampton SO31 8ES Telephone 023 8040 7535 Website: bursledon-pc.gov.uk Email: [email protected]

Agenda

Meeting of Full Council

Time and date: 7:00pm on Wednesday 27 November 2019

Place: The Lowford Community Library, The Lowford Centre, Portsmouth Road, Bursledon, Southampton, Hampshire

Members of the public and press are welcome to attend in accordance with the Public Bodies (Admissions to Meetings) Act 1960

1 Apologies Page No To receive and consider apologies for absence.

2 Declarations of Interest 2.1 To receive from members, in respect of any items included on the agenda for this meeting, disclosures of any personal or pecuniary interests in line with the Bursledon Parish Council’s Code of Conduct and gifts and hospitality in line with government legislation.

2.2 Declarations of Interest for District & County Councillors District & County Councillors on the Council will make their comments and decisions based upon information available at the time of this meeting. It is accepted that District & County Councillors may come to different decisions in the light or more information being made at District or County Council Planning Meetings.

3 Minutes To approve the minutes of the Council meeting held on Wednesday 30 1 - 4 October 2019 (Attached).

4 Questions from the Public 4a The Chair will invite members of the public present if they would like to speak or ask any questions on any Local Government matter, not included on the agenda to which an answer will be given or if necessary, a written reply will follow within 10 working days, or the questioner will be informed of the appropriate contact details.

4b The Chair will invite members of the public present to indicate which item on the agenda if any, they would like to speak.

5 Chair’s Communications To receive any communications from the Chair of the Council.

6 Planning Applications

6a Application No: H/19/86734 Site Address:2 OAKHILL CLOSE, BURSLEDON, SOUTHAMPTON, SO31 1AP Description: Demolition and Reconstruction of Rear Conservatory following subsidence related damage.

6b Application No: H/19/86756 Site Address:18 HILL PLACE, BURSLEDON, SOUTHAMPTON, SO31 8AE Description: Single storey rear extension

6c Application No: HCC/2019/0836 Site Address: Bursledon Windmill, Windmill Lane, Southampton Description: Installation of 3 new oak floor joists alongside existing deteriorated joists within barn.

7 Quotes for Building Works

To consider quotes for internal building works to Council offices. To be To confirm funding for the above project circulated

8 Purchase of additional van for Ground Staff To consider purchasing an additional van. 5 To consider moving a capital project for funding of a vehicle from 2020/21 to 2019/20 and to approve the funding for the project.

9. Finance Reports 9a • To note and approve the schedule of payments 21 October 2019 9b to 20 November 2019. (Attached) 6 – 8 • To note the cash book summary at 31 October 2019 (Attached). 9

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Bursledon Parish Council

Minutes of the Full Council Meeting

Minutes of the meeting of Bursledon Parish Council held on Wednesday 30 October 2019 at 7.00 pm in Lowford Community Library, The Lowford Centre, Portsmouth Road, Bursledon.

Members: Cllr J O’Sullivan * Cllr S Holes (Chair)+ Cllr B Simon-Hart + Cllr M Garrett (Vice Chair) + Cllr M Penn + Cllr T Craig + (arrived 19.22) Cllr J Rich + Cllr K House +

Note: + = Attended, * = Apologies, #= Absent and no apology received. Also, Attended Officers of the Council R Potter (Parish Clerk) J Lennon (Administrator) Eastleigh Borough Council: Matt Blythe Members of the Public: 1

FC/20/068 Apologies for Absence Apologies for absence were received and accepted from Cllr J O’Sullivan.

FC/20/069 Declarations of Interest There was no declaration of interest.

FC/20/070 Minutes of Previous Meeting. The minutes of the Full Council Meeting held on Wednesday 25 September 2019 were received and signed as a correct record.

FC/20/071 Questions from the Public There were no questions from the Member of the public present.

FC/20/072 Chair’s Communications Remembrance Service This year’s Remembrance Service will be held at St Leonards Church on Sunday 10th November all Members of the Council are encouraged to attend.

Steps to Tesco’s Tesco’s are undertaking work to reinstate the steps from Tesco owned land into Lionheart Way ecology park. The Parish Council did not receive prior

Bursledon Parish Council Full Council Meeting Wednesday 30 October 2019

Signed…………………………………………………………………………………Date………………………………………………………. 001 notification of this work. The Parish Council has placed a notice at the bottom of the ecology park on Lionheart Way advising residents that there is no access to Tesco’s through the ecology park whilst this work is carried out.

Recruitment of Ground staff. Letters will be sent out this week inviting applicants to interview next week for the position of grounds maintenance operative.

Changes to calendar of meetings The schedule of Parish meetings has been changed slightly over the coming 3 months between November and January. The amended details are: Planning and Highways 13 November 2019 – meeting cancelled Planning and Highways 11 December 2019 – date changed to 18 December 2019. Planning and Highways 8 January 2020 – meeting cancelled.

FC/20/073 Planning Applications Application No: C/19/86487 Site Address: MOLE COTTAGE, HIGH STREET, BURSLEDON, SOUTHAMPTON, SO31 8DL Description: Demolition of the existing dwelling and construction of a new family home.

Cllr Garrett advised Members that this application has been withdrawn by the applicant.

FC/20/074 Application No: F/19/86469 Site Address: Pile V24-25, Mid-stream Hamble river, Bursledon, SO31 8DN Description: Installation of 1no. pontoon between piles V24 -25 in midstream River Hamble opposite the Jolly Sailor.

RESOLVED: BY A MAJORITY TO OBJECT and would ask that if Officers are minded to approve this application that it be referred to the LAC.

The installation of almost continuous pontoons along this stretch of the upper Hamble river has reduced the amount of usable river space and Members would ask that a Blue Area designation be considered for this part of the river.

Bursledon Parish Council Full Council Meeting Wednesday 30 October 2019

Signed…………………………………………………………………………………Date………………………………………………………. 002 FC/20/075 Application No: H/19/86602 Site Address: 47 ESTRIDGE CLOSE, BURSLEDON, SOUTHAMPTON, SO31 8FN Description: Erection of single storey side extension for use as a home shed and storage area and garage conversion.

RESOLVED: BY A MAJORITY: DO NOT OBJECT with the following condition attached.

• No commercial use.

FC/20/076 Application No: H/19/86618 Site Address: QUISETTA, PROVIDENCE HILL, BURSLEDON, SOUTHAMPTON, SO31 8AT Description: Two and single storey rear extension including raising of ridge of original dwelling, addition of roof lantern on rear flat roof and rooflight on front roof slope

RESOLVED: BY A MAJORITY DO NOT OBJECT.

FC/20/077 Community Events & Engagement Council considered the proposal to develop a series of community events in 2020/21 and to appoint a working group to organise such events.

RESOLVED: • To appoint a community event working group. • That Cllr M Penn would Chair this working group and report back to Full Council.

FC/20/078 Appointments to Outside Bodies & Working Groups Members considered appointing a representative to the Hamble River Valley Forum.

RESOLVED: That Cllr J Rich would represent Bursledon Parish Council at the Hamble River Valley Forum as a temporary appointment.

Following the resignation of a Parish Councillor a position has arisen on the Library Working Group.

RESOLVED: That Cllr J Rich would be appointed to the Library Working Group.

Bursledon Parish Council Full Council Meeting Wednesday 30 October 2019

Signed…………………………………………………………………………………Date………………………………………………………. 003 FC/20/079 Internal Auditors Interim Report The Council received and noted the internal auditors report for the period 1 April to 30 September 2019.

RESOLVED: • That the Internal Auditors report be noted. • That the recommended actions identified within the report be adopted.

FC/20/080 Finance Reports The Council received the schedule of payments and the cash book summary as at 30th September 2019.

RESOLVED: Approved the schedule of payments and the cash book summary as at 30th September 2019.

FC/20/081 Minutes of Committees To note the minutes of the Planning & Highways Committee on 14 August 2019.

RESOLVED: That the minutes of the Committee are noted.

FC/20/082 The Council resolved that under Section 1(2) of the Public Bodies (Admission to Meetings Act 1960) "that as publicity would be prejudicial to the public interest because of the Confidential nature of the business about to be transacted at Agenda Items 12 due to contractual sensitivity of the item to be discussed the Public and Press be temporarily excluded from this meeting and they are herewith instructed to withdraw."

FC/20/083 Partnership proposal between Eastleigh Borough Council & Bursledon Parish Council re the Mercury Library Hamble. To Council received and considered a partnership proposal from Eastleigh Borough Council regarding the future management of the library.

RESOLVED: • That Bursledon Parish Council would provide support to Eastleigh Borough Council during the change of staff.

FC/20/084 The Meeting closed : 20:12

Bursledon Parish Council Full Council Meeting Wednesday 30 October 2019

Signed…………………………………………………………………………………Date………………………………………………………. 004

Agenda Item 8 Bursledon Parish Council

Report to Full Council

Report of Roland Potter (Parish Clerk)

Title: Purchase of additional van for Ground Staff

Author: Roland Potter (Parish Clerk) Presented by: Chair of Full Council

Produced for Full Council Date of Report: 19 November 2019

1 Summary of Key Issues • To consider purchasing an additional small van. • To agree to move the project to purchase a van from the 2020/21 project list to the current year • To approve the funding of £5,000 of an additional van from capital reserves.

2 Supporting Information

The Council currently employs 2.5 ground staff and has one pick up which used to access all the Councils sites.

This means that staff waste time taking staff to and from different locations. The availability of a second vehicle will improve the efficiency and value for money of the staff. In addition, we will have a back up vehicle for the times when the current vehicle is unavailable.

The Council is requested to consider purchasing a small second-hand van at a cost of approximately £5,000

3 Legal, Policy and Risk Issues The current vehicle is not capable of carrying three members of staff.

4 Financial Implications The Council has already planned to replace or purchase a new vehicle in its five-year capital programme from 2020. The Council has a Capital Reserve fund with enough funds to cover this cost.

5 Recommendation • To approve the purchase of an additional van.

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005 Paid Expenditure over £0.00 Oct - Nov Start of year 01/04/19

Cheque Paid date Tn no Net Cttee Details Heading SSE 07/10/19 1296 £70.28 Groun SSE Southern Electric Electricity charges Pavilion Long Lane 455/3 14.6.19 to 18.9.19 DD EE 07/10/19 1317 £24.64 Admin EE Office Mobile 222 Fuelgenie 14/10/19 1304 £55.06 Groun Fuel Genie Van diesel 50.86 ltrs 16.9.19 460/3 Mainstream 14/10/19 1307 £90.00 Admin MAINSTREAM DIGITAL Superfast broadband 60months 21-09-19 225 to 20-12-19 Mainstream 14/10/19 1308 £35.00 Admin MAINSTREAM DIGITAL PBX maintenance samsung 60 months 7-9- 222 19 to 6-12-19 Mainstream 14/10/19 1309 £42.18 Admin MAINSTREAM DIGITAL Call charges businessl level care, call 222 charges and quarterly rental 7.9.19 to 6.12.19 02380 403541 Mainstream 14/10/19 1310 £37.55 Admin MAINSTREAM DIGITAL Business level care call charges quarterly 222 line rental and caller display 02380 407535 Eastleigh 14/10/19 1319 £11.68 Groun Eastleigh Borough Council Emptying of Dog Waste Bins GDP and LL 452/3 Borogh 8 Emptyings M Docking 16/10/19 1291 £12.50 Groun Matt Docking Expenses Spare Car key for Ford Ranger 460/3 Sage 16/10/19 1305 £16.00 Admin Sage Monthly sage subscription fee 240 R Potter 16/10/19 1316 £12.64 Admin R Potter Adobe 226 DIRECT 17/10/19 1318 £10.32 Groun SSE Southern Electric Final bill Pavilion Long Lane before new 455/3 DEBIT contract Stackhouse 20/10/19 1325 £3,043.30 Admin Came and Company Insurance 250 Wicksteed 21/10/19 1241 £34,440.00 Capit Wicksteed Leisure Ltd Installation 6060 -060 Pilands Wood new 500/1 Leisure Play Area Wicksteed 21/10/19 1256 £9,956.00 Groun Wicksteed Leisure Ltd Long Lane Rec partial refurbishment of 480/3 Leisure play area Wicksteed 21/10/19 1258 £18,551.90 Groun Wicksteed Leisure Ltd Woodlands Way partial refurbishment 480/1 Leisure Titchfield 21/10/19 1289 £350.00 Groun Titchfield Trees Services Ltd Emergency work to remove dangerouse 465/1 Trees branch Lion Heart Way Ecology Park Eversons 21/10/19 1290 £1,470.50 Groun Eversons Fuels 1384 ltrs diesel 460/2 SLCC 21/10/19 1297 £65.06 Admin Society of Local Council Books 240 Clerks RAK 21/10/19 1299 £255.00 Groun RAK Technical KGV disconnect light fitting over door and 455/1 installation to install power supply to the roller shutter door

19/11/19 11:38 AM Vs: 8.30.01 Bursledon Parish Council Page 1 of 3 006 Paid Expenditure over £0.00 Oct - Nov Start of year 01/04/19

Cheque Paid date Tn no Net Cttee Details Heading RAK 21/10/19 1300 £438.40 Groun RAK Technical Installation of new isolator for fuel tank 455/1 Cathedral 21/10/19 1301 £38.14 Groun Cathedral Leasing Ltd Supply of hygiene bin to KGV 455/1 Focus 21/10/19 1302 £25.00 Admin Focus Complete Security Monthly data fee 226 Complete Solutions Buisness 21/10/19 1303 £94.53 Groun Business-Stream Water Charges The Knowlton Pavilion 455/2 Stream KGV 13.8.19 to 10.9. 19 Industrial 21/10/19 1306 £1,515.71 Groun Industrial Door Services Ltd Roller shutter door for KGV pavilion 455/1 Doors Ser Wicksteed 21/10/19 1323 £28,190.00 Capit Wicksteed Leisure Ltd Part payment , tn 1241 - Awaiting remedial 500/1 Leisure works, Installation 6060 -060 Pilands Wood new Play Area Green Magic 21/10/19 1327 £82.20 Green-Magic 10 x A4 stake holders 2 x A5 stakeholders 450 Light Touch 21/10/19 1330 £325.00 Admin Light Touch Interim Internal Audit fees 276/2 Audits Bank Charges 31/10/19 1340 £2.00 Admin Unity Bank Bank Charges 280 DD EE 06/11/19 1347 £24.64 Admin EE Office Mobile 222 EBC DD 12/11/19 940 £129.60 Groun Eastleigh Borough Council Additional clollection Long Lane in plus 452/1 trade refuse collection 1.7.18 to 20.9.18 7 lifts EBC DD 12/11/19 1000 £97.20 Groun Eastleigh Borough Council Trade Waste Collection Long Lane 452/1 contra 12/11/19 1165 £85.00 Groun Fuel Genie Fuel 460/3 contra tn 1000 12/11/19 1349 £97.20 Groun Eastleigh Borough Council Trade Waste Collection Long Lane 452/1 SOS 13/11/19 1326 £216.72 Admin SOS Systems Ltd Photocopier hire 224 Fuelgenie 13/11/19 1339 £42.02 Groun Fuel Genie Small tools petrol 40.05 ltrs 9.10.19 460/3 Mainstream 14/11/19 1345 £0.37 Admin MAINSTREAM DIGITAL Call Charges 8.10.19 to 31.10.19 02380 222 407535 Mainstream 14/11/19 1346 £5.22 Admin MAINSTREAM DIGITAL Call Charges 1.10.19 to 31.10.19 222 02380403541 EBC 15/11/19 1343 £14.60 Groun Eastleigh Borough Council Emptying of dog waste bins 10 emptyings 452/3 October 2019 Matt Docking 18/11/19 1333 £9.17 Groun Matt Docking November expenses Solent Locksmiths 2 455/1 keys for roller shutter door knowlton pavilion. KGV R Potter 18/11/19 1337 £86.25 R Potter Expenses 292

19/11/19 11:38 AM Vs: 8.30.01 Bursledon Parish Council Page 2 of 3 007 Paid Expenditure over £0.00 Oct - Nov Start of year 01/04/19

Cheque Paid date Tn no Net Cttee Details Heading Sage 18/11/19 1341 £16.00 Admin Sage Sage software November invoice 226 Edge IT 20/11/19 1321 £768.90 EDGE IT Systems Ltd Inspect Edge on line module 3 year 226 contract for playgrounds and memorial inspections Eastleogh BC 20/11/19 1328 £17.70 Admin Eastleigh Borough Council Trade Recycling Parish Office 220 Maxwell 20/11/19 1329 £55.90 Groun Maxwell Amenity Ltd Line Marking Paint Red for additional junior 450 Amenity pitches Wickstead 20/11/19 1338 £1,638.00 Groun Wicksteed Leisure Ltd Moving of equipment from Piland re siting 460/1 at Long Lane Rec Focus CCTV 20/11/19 1342 £25.00 Admin Focus Complete Security Monthly data fee for CCTV 226 Solutions Catherdral 20/11/19 1344 £390.00 Groun Cathedral Leasing Ltd Annual fee for supply of hygiene services 3 455/4 Leasing bins 2 x Long Lane 1 x Knowlton Pavilions. contra 20/11/19 1350 £85.00 Groun Fuel Genie Fuel 460/3 HMRC 20/11/19 1356 £1,248.83 HMRC 450 Play safe 20/11/19 1358 £245.00 Groun Play Safety Ltd (ROSPA) Routine Play equipment inspection 471 course - M Docking Viking 20/11/19 1359 £94.83 Viking 223 HALC 20/11/19 1361 £90.00 Hampshire Association of 291 Local Councils

19/11/19 11:38 AM Vs: 8.30.01 Bursledon Parish Council Page 3 of 3 008 Financial Summary - Cashbook Summary between 01/10/19 and 31/10/19 inclusive. Balances at the start of the year Ordinary Accounts EBC Deposit Account £68,645.33 Petty Cash £60.00 Unity Trust Bank £116,771.90 Total £185,477.23

Balances at start of period Ordinary Accounts EBC Deposit Account £68,817.41 Petty Cash £60.00 Unity Trust Bank £283,735.17 Total £352,612.58 RECEIPTS Net Vat Gross Allotments £664.15 £0.00 £664.15 Grounds Maintenanace £277.00 £0.00 £277.00 Total Receipts £941.15 £0.00 £941.15

PAYMENTS Net Vat Gross Administration £6,589.32 £60.20 £6,649.52 Capital £28,190.00 £5,638.00 £33,828.00 Grounds Maintenanace £36,041.18 £6,595.73 £42,636.91 Total Payments £70,820.50 £12,293.93 £83,114.43

Closing Balances Ordinary Accounts EBC Deposit Account £68,817.41 Petty Cash £60.00 Unity Trust Bank £201,561.89 Total £270,439.30

Signed

Chair Clerk / Responsible Financial Officer

19/11/19 11:44 AM Vs: 8.30 Bursledon Parish Council Page 1 of 1 009