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Financial Summary - Cashbook Summary Between 01/04/20 and 31/05/20 Inclusive

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Financial Summary - Cashbook Summary Between 01/04/20 and 31/05/20 Inclusive BURSLEDON PARISH COUNCIL Parish Council Office, The Lowford Centre, Portsmouth Road. Bursledon Southampton SO31 8ES Telephone 023 8040 7535 Website: bursledon-pc.gov.uk Email: [email protected] Notice of Meeting Meeting of Full Council Time and date 7: 00pm on Monday 24 June 2020 Place Bursledon Parish Council Virtual Office. (This will be an on- line meeting managed by the Parish Council.) To ALL MEMBERS OF THE COUNCIL Dear Councillor You are hereby summoned to attend the on-line meeting of Bursledon Parish Council to be held on Wednesday 24 June at 7.00 pm. You will receive an electronic invitation to the meeting from the Council Office. The Agenda for the meeting is attached Yours sincerely Roland Potter Roland Potter Parish Clerk 17 June 2020 PUBLIC NOTICE – HOW TO TAKE PART IN A MEETING Due to the current restrictions on public meetings and social distancing. Council and committee meetings will be held on-line. If you wish to take part in this meeting please see the instructions on the next page. 001 HOW TO TAKE PART IN A MEETING If you wish to speak at a meeting or ask a question, you should submit a request by email to the [email protected] including you email address up to one hour before the meeting. You will then receive an invite from the Council to take part in the on - line meeting. Or 5 to 10 minutes before the start time please click “Join Microsoft Teams Meeting” below using either a computer, tablet or smartphone. Join Microsoft Teams Meeting If prompted, we recommend that you install the Teams app rather than using the functional but inferior web version. Then join the audio as follows: - Smart phone: no further action is required - Computer & tablet: either use a headset (recommended) or the built-in microphone and speaker - Phone: (1) mute microphone by clicking “Microphone” button on Microsoft Team window (2) mute speaker on computer/ tablet (3) dial 023 8212 8725 and the conference ID 340 127 603# You can skip the “Join” stage and simply dial 23 8212 8725 and the conference ID 340 127 603#, but you will not be able to see what is displayed during the meeting. 2 002 Agenda Meeting of Full Council Time and date: 7:00pm on Wednesday 24 June 2020 Place: Bursledon Parish Council Virtual Office. Members of the public and press are welcome to attend in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 Apologies To receive and consider apologies for absence. 2 Declarations of Interest 2.1 To receive from members, in respect of any items included on the agenda for this meeting, disclosures of any personal or pecuniary interests in line with the Bursledon Parish Council’s Code of Conduct and gifts and hospitality in line with government legislation. 2.2 Declarations of Interest for District & County Councillors District & County Councillors on the Council will make their comments and decisions based upon information available at the time of this meeting. It is accepted that District & County Councillors may come to different decisions in the light or more information being made at District or County Council Planning Meetings. 3 Minutes To approve the minutes of the Council meeting held on Tuesday 29 May 2020 (Attached). 4 Questions from the Public 4a The Chair will invite members of the public present if they would like to speak or ask any questions on any Local Government matter, not included on the agenda to which an answer will be given or if necessary, a written reply will follow within 10 working days, or the questioner will be informed of the appropriate contact details. 4b The Chair will invite members of the public present to indicate which item on the agenda if any, they would like to speak. 5 Chair’s Communications To receive any communications from the Chair of the Council. 3 003 6 Planning Applications Please note the Parish Council is only a consultee on Planning Issues and does not decide if a planning application will be approved or refused 6a Application No: H/20/87963 Site Address: THE LODGE, PLOVERFIELD, LONG LANE, BURSLEDON, SOUTHAMPTON, SO31 8DA Description: Erection of garden room 6b Application No: F/20/87923 Site Address: FAIRPORT HOUSE, LANDS END ROAD, BURSLEDON, SOUTHAMPTON, SO31 8DN Description: Erection of single-storey boathouse following demolition of existing boathouse. 7 Internal Auditors Report To receive and note the Internal Auditors Report for 2019/20. To consider the actions recommended within the report. 8 Annual Governance Statement 2019/20 To approve the Annual Governance Statement for 2019/20. 9 Annual Accounts 2019/20 To receive and approve the Annual Accounts and Annual Return for 2019/20 10 Finance Reports • To note and approve the schedule of payments at 19 June 2020 • To note the Budget report at 31 May 2020 • To note the Cash Book Summary at 31 May 2020 11 Parish Clerks Report To receive and note the Parish Clerks Report. To approve the actions identified within the report. 12. The Chair will close the meeting 4 004 Bursledon Parish Council Minutes of the Full Council Meeting Minutes of the virtual meeting of Bursledon Parish Council held on Tuesday 19 May 2020 at 7pm in the Bursledon Parish Council Virtual Office. (This was an on-line meeting managed by the Parish Council) Members: Cllr S Holes (Chair)+ Cllr B Simon-Hart # Cllr M Garrett (Vice Chair) + Cllr M Penn + Cllr T Craig + Cllr J Rich + Cllr K House + Note: + = Attended, * = Apologies, #= Absent and no apology received. Also, Attended Officers of the Council R Potter (Parish Clerk) Members of the Public: 6 FC/20/129 Apologies for Absence There were no apologies FC/20/130 Declarations of Interest There were no declarations of interest. FC/20/131 Minutes of Previous Meeting. The minutes of the Full Council Meeting held on Wednesday 26 February 2020 were agreed and signed as a correct record. FC/20/132 Questions from the Public There were no questions by the public FC/20/133 Chair’s Communications There were no communications FC/20/134 Change to the order of the Agenda Council considered changing the order of business to hear planning applications first. RESOLVED: To change the order of the agenda to defer items 6 & 7 util after items 8 and 9 Page 1 of 6 Bursledon Parish Council Full Council Meeting Wednesday 19 May 2020 Signed…………………………………………………………………………………Date………………………………………………………. 005 FC/20/135 Appointment if Chair of the Planning & Highways Committee Due to the resignation of Cllr O Sullivan, there was now a vacancy for the chair of the Planning Highways Committee. Cllr Rich proposed, and Cllr Pen seconded that Cllr M Garrett to take the position of Chair of the Committee. RESOLVED: That Cllr M Garrett be appointed Chair of the Planning and Highways Committee. FC/20/136 Cllr Holes passed the Chair of the meeting to Cllr M Garrett Chair of the Planning and Highways Committee for the planning section of the agenda. Planning Applications FC/20/137 Application No: O/20/87736 Site Address: THE MILL HOUSE, WINDMILL LANE, BURSLEDON, SOUTHAMPTON, SO31 8BG Description: Outline planning application for 14no. affordable housing dwellings with associated landscaping, infrastructure and access from Windmill Lane (considering access and layout only) RESOLVED: OBJECT The Council objects for the following reasons: • The application contrary to EBC Policies about conservation and countryside. The new buildings in the proposal are for a high- density development of homes and hard standing parking for vehicles, which does not enhance the designated area and has a detrimental impact on the setting of the windmill with the conservation area. • The Council believes there will be an unacceptable loss of wildlife habitat and trees. • The proposed development on the disruption of wind flow which is essential to maintain the working of one of the last working Windmills and will reduce its production capacity. • The Council are concerned over impact of proposed drainage of the site on neighbouring properties. • The proposed access to the north of the site is on a narrow lane with on road parking serving homes directly opposite. • The unacceptable increase in related traffic on Windmill Lane. Page 2 of 6 Bursledon Parish Council Full Council Meeting Wednesday 19 May 2020 Signed…………………………………………………………………………………Date………………………………………………………. 006 • If officers are minded to approve this application, the Council asks that it passed to the Local Area Committee for consideration and decision. FC/20/138 Application No: F/20/87702 Site Address: DROVE HOUSE, HIGH STREET, BURSLEDON, SOUTHAMPTON, SO31 8DJ Description: Construction of two-storey 4-bedroom dwelling and detached double garage following the demolition of the existing dwelling and garage. RESOLVED: OBJECT The Council objects for the following reasons: • The application is contrary to Section 170.LB of the adopted Local Plan regarding demolition within the conservation area. The Council is of the opinion that regarding 170.LB (i) the current house is in a habitable condition and that the proposed development does not fulfil the requirement of sections (ii) and (iii) of 170.LB. • The volume of proposed replacement exceeds the limit for extending property in Old Bursledon Conservation Area. • The roof mass and materials at Western end of proposed dwelling will have a detrimental impact on the conservation area setting viewed from High Street. • The building design, materials and colour for proposed replacement dwelling will detract from the character of the conservation and countryside designated area; both when viewed from Strawberry Trial route along High Street and viewed from the River Hamble. • If officers are minded to approve this application, the Council asks that it passed to the Local Area Committee for consideration and decision.
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