11/16/2016 State Bar Code File Upload For HearForm

Barcode Input File Record Layout 2016­2017 School Year

Field Field Description Field Name Field Valid Values within the Field Number Length 1 Last Name LAST_NAME * 50 A­Z, space, dash, apostrophe, period, comma ­ no other special characters 2 First Name FIRST_NAME * 50 A­Z, space, dash, apostrophe, period, comma ­ no other special characters 3 Date of Birth BIRTH_DATE * 10 MM/DD/YYYY ­ e.g., 09/01/1990, no dashes or letters. 4 Gender GENDER 1 F = Female; M = Male 5 Grade GRADE 2 00­12 or two alphabetic characters 6 School/Building Name BUILDING_NAME 50 Not greater than 50 characters 7 Class/Teacher Name CLASS_NAME 102 0­9, A­Z, space, comma, or blank. 8 State­assigned Student ID No. STATE_ID * 10 Each position: 0­9, no blanks. 9 Race ­ Am. Indian or Alaskan AMERICAN_IND 1 No limitation 10 Race ­ Asian ASIAN 1 No limitation 11 Race ­ African American AFROAMERICAN 1 No limitation 12 Ethnicity ­ Hispanic or Latino HISPANIC_LATINO 1 No limitation 13 Race ­ Hawaiian/Pacific Islander HAWAII_PI 1 No limitation 14 Race ­ White WHITE 1 No limitation 15 Other Info ­ Field 1 OI_FIELD_1 3 No limitation 16 Other Info ­ Field 2 OI_FIELD_2 3 No limitation 17 Other Info ­ Field 3 OI_FIELD_3 3 No limitation 18 Test Admin: Column P (Full Academic ADM_P 1 No limitation Year ­ FAY) 19 Program ­ SE (spec ed) PROG_SE 1 No limitation 20 Program ­ 504 PROG_504 1 No limitation 21 Program ­ F/RL (free/reduced) PROG_FRL 1 No limitation 22 Program ­ GT (gifted) PROG_GT 1 No limitation 23 Program ­ ELL (Eng. learner) PROG_ELL 1 No limitation 24 Program ­ MG (migrant) PROG_MG 1 No limitation 25 Program ­ TI L (Title 1 Lang) PROG_T1LANG 1 No limitation 26 Program ­ TI M (Title 1 Math) PROG_T1MATH 1 No limitation 27 Foster Care FOSTER_CARE 1 No limitation 28 Homeless HOMELESS 1 No limitation 29 District­assigned Student ID No. LOCAL_ID 10 No limitation 30 Resident District RES_DIST 4 No limitation 31 Attending School ATT_SCHOOL * 4 0­9 (leading zeroes optional); required field 32 Enrollment (Entry) Type ENR_TYPE 2 No limitation Bold face with asterisk(*) symbol in Field Name fields are required. Optional Columns 33 Parent First Name PFIRST 50 A­Z, space, dash, apostrophe, period, comma or blank­ no other special characters 34 Parent Last Name PLAST 50 A­Z, space, dash, apostrophe, period, comma or blank­ no other special characters 35 Parent Street PSTREET 60 No limitation or blank 36 Parent City PCITY 50 No limitation or blank 37 Parent State PSTATE 2 Two alphabetic upper case or blank 38 Parent Zip PZIP 10 Digits only or blank 39 Parent Home Phone PHOMEPHONE 20 Length not greater than 20 or blank 40 Parent Cell Phone PCELLPHONE 20 Length not greater than 20 or blank 41 Parent Work Phone PWORKPHONE 20 Length not greater than 20 or blank 42 Custody CUSTODY 1 digits or blank ­ no other special characters 43 Relation RELATION 50 A­Z, space, dash, apostrophe or blank ­ no other special characters 44 Parent Email PEMAIL 80 String before and after @, period, or blank

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