Peace River Regional District REPORT
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Peace River Regional District REPORT To: Chair and Directors Date: September 30, 2014 From: Chris Cvik, CAO Subject: Quarterly Listing – Open Board Items RECOMMENDATION(S): 1. That the Regional Board receives the attached quarterly listing of open items. BACKGROUND/RATIONALE: This is the second update report to the Board. During the Board Meeting on June 12, 2014, the Board approved the following recommendation that had been forwarded from the Electoral Area Directors Meeting: The PRRD uses a software program called ‘Basecamp’ to record and track follow-up items that result from Board Meetings. The software program allows administration to track the following: Date of Board Meeting where follow-up item was issued. Brief description of follow-up item. Name of staff member the follow-up item was assigned to. On a quarterly basis, Administration will bring forward a report showing open items as well as those items that have been completed during the last quarter and can be removed from the tracking system. The purpose of bringing forward the quarterly report is to make the Board aware of items that Administration is currently working on. It also provides an opportunity for the Board to ask for status updates on any items. STRATEGIC PLAN RELEVANCE: FINANCIAL CONSIDERATION(S): COMMUNICATIONS CONSIDERATION(S): OTHER CONSIDERATION(S): Staff Initials: Dept. Head: CAO: Page 1 of 1 REGIONAL BOARD FOLLOW UP QUARTERLY REPORT – Q3 COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: AGENDA RESOLUTION DEPT ITEM ASSIGNED SEPTEMBER 18, 2014 REGIONAL DISTRICT BOARD MEETING R-2 Sept 9/14 - Trish Morgan, Mgr of Community Services - Contract Award for NP Sub-Reg Rec Facility Inv & Community Assess - That the Regional Board award a contract to David Hewko Planning & Prog Mgmt in the amount of $57,700 (excl GST) for the NP Sub-Regional Rec Facility Inventory & Assessment. R-1 Sept 7/14 - Chris Cvik, CAO - Strategic Planning - That consideration of the Strategic Planning Report of Sept Admin 7/14 be tabled to allow staff time to prepare a report on available dates for a 2 day strategic planning process with a facilitator, for review by the Board at its Oct 9/14 mtg. R-4 Sept 10/14 - Trish Morgan, Mgr of Community Services on behalf of RPC - 2014 Rec Trails Grants-in-aid Community Allocations - That the Regional Board approve the 2014 Rec Trails Grant-in-Aid applicants, Bear Mtn Nordic Ski Assoc, Moose ATV Club and Northland Trail Blazers Snowmobile Club, in the following amounts: - Bear Mtn Nordic Ski Assoc $20,866.21 - Moose ATV Club $24,984.29 - Northland Trail Blazers Snowmobile Club $29,149.50 C-4 Sept 9/14 - UNBC - Outcomes of NMPT Review - That a letter be forwarded to Christine Dillabaugh, UNBC Admin VP of External Relations, to express concern that the Outcomes of the NMPT Review mtg conflicts with other significant sessions during the UBCM convention, and request that a similar mtg be held in NE BC, further that Dr. Charles Jago, NH Board Chair, be invited to attend that mtg. B-4c) That the following Board Resolution No. RD/14/08/41 be rescinded: “That the RD Board approve the Assent Admin Voting (referendum) question for Tate Creek Community Centre Annual Financial Contribution Service Establishment Bylaw No. 2147, 2014, as follows: (see comment) B-4a) Tate Creek Community Centre Annual Financial Contribution Service Establishment Bylaw No. 2147, 2014 - Admin amended - That the 3 readings on Aug 7/14 of “Tate Creek Community Centre Annual Financial Contribution Service Establishment Bylaw No. 2147, 2014” be rescinded. C-1 Sept 4/14 - BC Electoral Boundaries Commission - Electoral District Boundaries - That a letter be forwarded Admin to the BC Electoral Boundaries Commission to express the Regional Board’s desire that no changes be made to the current Prov EA Boundaries. M-1 RD mtg minutes of Sept 4/14 - Adopt / Post Admin RD Agenda Adopt as amended w/handouts: C-1 Maps / R-8 Blackfoot Park Boat Launch / B-1 Revised Bylaw / CA-6 Admin NEBC Coalition / CA-8 HH Media Roundup - Post handouts to web R-5 Sept 12/14 - Kim Frech, CFO - NP Airport Society Resolution to Borrow - That the Regional Board adopts and Finance submits the following resolution to the NP Airport Society: WHEREAS the PRRD is a member of the NP Airport Society (S-0036167) (the “Society”); AND WHEREAS the Society desires to borrow funds, in the form of a collateral mtg, of up to $15,000,000, from CIBC; THEREFORE BE IT RESOLVED that the Corp of the PRRD approves and consents to the Society borrowing of up to $15,000,000 from the CIBC, and the granting to the CIBC of a mtg and general assignment of leases and rents as security for the funds. R-3 Sept 9/14 - Trish Morgan, Mgr of Community Services on behalf of RPC - Renewal of Sundance Lake Rec Community Site Agreement - That the Regional Board enter into a 10 yr Rec Sites & Trails BC Partnership Agreement for Sundance Lake Reg Park commencing Oct 1/14 and ending Sept 30/24. B-3 Zoning Amendment Bylaw No. 2149 (Campbell), 2014 - That “Zoning Amendment Bylaw No. 2149 Planning (Campbell), 2014” be read a 3rd time and adopted this 18th day of Sept\14. B-2 Zoning Amendment Bylaw No. 2143 (0934298 BC Ltd), 2014 - That “Zoning Amendment Bylaw No. 2143 Planning (0934298 BC Ltd.), 2014” be read a 3rd time and adopted this 18th day of Sept/14 SEPTEMBER 4, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING HNB-1 UNBC Northern Medical Prog - That a letter be forwarded to UNBC to request info on the # of students Admin currently enrolled in the Northern Medical Prog, plans for expansion of the prog, and the # of md's trained in northern BC that practice in northern BC, with a copies to the president of the Northern Medical Program Trust and the Honourable Amrik Virk, Min of Advanced Education. R-2 5) Telus & CRTC - That a letter be forwarded to CRTC to express concerns regarding the review of wholesale Admin mobile wireless services, Telecom Notice of Consultation CRTC 2014-76, stating the following: (see comments.) R-5 ALR NFU Application 195/2014 (0967412 BC Ltd.) - That the Regional Board support ALR NFU Application Planning 195/2014 of 0967412 BC Ltd., to operate a dugout at W ½ of Sec 14, Twp 80, Rge 16, W6M, PRD to provide a consistent supply of water for local agriculture and to supply the local oil & gas industry, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP and Zoning Bylaw. COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED SEPTEMBER 4, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING (continued) R-6 ALR NFU Application 194/2014 (Lindberg) - That the Regional Board support ALR NFU Application 194/2014 Planning of Trent & Twyla Lindberg, to operate a dugout at the NW ¼ of Sec 29, Twp 81, Rge 17, W6M, PRD, exc Pl A938 to provide a consistent supply of water for local agriculture and to supply the local oil & gas industry, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP and Zoning Bylaw. R-3 Aug 27/14 – Christina Wards, Asst Treasurer – Tendering Property Ins - That the Regional Board approve a 1 Finance yr postponement in tendering for Property Insurance and use the same carrier for 2015. R-7 Aug 28/14 – Trish Morgan, Mgr of Community Services – Replacement of 2008 Ford Pick-up (CL#8) for Finance CLFD - That the Regional Board authorize the transfer of up to $40,000 from the CL Fire Capital Reserve fund if required at yr end to offset any deficit incurred due to the replacement of the 2008 Ford F150 Pick-up (CL #8) used as a command vehicle by the CLFD. B-2 b) Zoning Amendment Bylaw No. 2107, 2014 (Ralph) - That “Zoning Amendment Bylaw No. 2107 (Ralph), 2014” Planning be adopted this 4th day of Sept/14. B-2 a) SP Fringe Area Official Community Plan Amendment Bylaw No. 2106, 2014 (Ralph) - That “SP Fringe Area Planning OCP Amendment Bylaw No. 2106 (Ralph), 2014” be adopted this 4th day of Sept/14. R-4 Aug 28/14 – Fran Haughian, Communications Manager / Commission Liaison – NP Airport Society, Proposed Admin Grant Application to NDIT - That the Regional Board support the NP Airport Society application for funding to NDIT for $189,000 to assist with funding of airport terminal improvements at the NP Regional Airport. Schedule of It was noted that the 2014 BC Oil & Gas Conference on Sept 30 – Oct 1/14 in FN, BC be removed from the Admin Events Schedule of Events, and that the Coal Energy Conference on Oct 8-9/14 in Chet, BC be added. M-1 RD Mtg Minutes of Aug 21/14 - Adopt / Post Admin RD Agenda Adopt as amended w/handout items: R-8 Two Bit Dev - Post handouts to web Admin HM-1 RHD Mtg Minutes of Aug 7/14 - Adopt / Post Admin RHD Adopt Admin Agenda AUGUST 21, 2014 REGIONAL DISTRICT BOARD MEETING R-9 Aug 13/14 - Chris Cvik, CAO - Work Camp Bed Tax - That, during scheduled mtgs with approp Ministers at Admin the UBCM convention on Sept 22–26/14, the Regional Board discuss the 2% MRDT, request that the parameters be expanded to incl work camps, and advise that a working group on work camps will be established. B-5 Zoning Amendment Bylaw No. 2149, 2014 (Campbell) - a) That “Zoning Amendment Bylaw No. 2149 Planning (Campbell), 2014” be read a 1st & 2nd time this 21st day of Aug/14.