Peace River Regional District REPORT

To: Chair and Directors Date: September 30, 2014

From: Chris Cvik, CAO

Subject: Quarterly Listing – Open Board Items

RECOMMENDATION(S): 1. That the Regional Board receives the attached quarterly listing of open items.

BACKGROUND/RATIONALE: This is the second update report to the Board.

During the Board Meeting on June 12, 2014, the Board approved the following recommendation that had been forwarded from the Electoral Area Directors Meeting:

The PRRD uses a software program called ‘Basecamp’ to record and track follow-up items that result from Board Meetings. The software program allows administration to track the following:  Date of Board Meeting where follow-up item was issued.  Brief description of follow-up item.  Name of staff member the follow-up item was assigned to.

On a quarterly basis, Administration will bring forward a report showing open items as well as those items that have been completed during the last quarter and can be removed from the tracking system.

The purpose of bringing forward the quarterly report is to make the Board aware of items that Administration is currently working on. It also provides an opportunity for the Board to ask for status updates on any items.

STRATEGIC PLAN RELEVANCE: FINANCIAL CONSIDERATION(S): COMMUNICATIONS CONSIDERATION(S): OTHER CONSIDERATION(S):

Staff Initials: Dept. Head: CAO: Page 1 of 1 REGIONAL BOARD FOLLOW UP QUARTERLY REPORT – Q3

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: AGENDA RESOLUTION DEPT ITEM ASSIGNED SEPTEMBER 18, 2014 REGIONAL DISTRICT BOARD MEETING R-2 Sept 9/14 - Trish Morgan, Mgr of Community Services - Contract Award for NP Sub-Reg Rec Facility Inv & Community Assess - That the Regional Board award a contract to David Hewko Planning & Prog Mgmt in the amount of $57,700 (excl GST) for the NP Sub-Regional Rec Facility Inventory & Assessment. R-1 Sept 7/14 - Chris Cvik, CAO - Strategic Planning - That consideration of the Strategic Planning Report of Sept Admin 7/14 be tabled to allow staff time to prepare a report on available dates for a 2 day strategic planning process with a facilitator, for review by the Board at its Oct 9/14 mtg. R-4 Sept 10/14 - Trish Morgan, Mgr of Community Services on behalf of RPC - 2014 Rec Trails Grants-in-aid Community Allocations - That the Regional Board approve the 2014 Rec Trails Grant-in-Aid applicants, Bear Mtn Nordic Ski Assoc, Moose ATV Club and Northland Trail Blazers Snowmobile Club, in the following amounts: - Bear Mtn Nordic Ski Assoc $20,866.21 - Moose ATV Club $24,984.29 - Northland Trail Blazers Snowmobile Club $29,149.50 C-4 Sept 9/14 - UNBC - Outcomes of NMPT Review - That a letter be forwarded to Christine Dillabaugh, UNBC Admin VP of External Relations, to express concern that the Outcomes of the NMPT Review mtg conflicts with other significant sessions during the UBCM convention, and request that a similar mtg be held in NE BC, further that Dr. Charles Jago, NH Board Chair, be invited to attend that mtg. B-4c) That the following Board Resolution No. RD/14/08/41 be rescinded: “That the RD Board approve the Assent Admin Voting (referendum) question for Tate Creek Community Centre Annual Financial Contribution Service Establishment Bylaw No. 2147, 2014, as follows: (see comment) B-4a) Tate Creek Community Centre Annual Financial Contribution Service Establishment Bylaw No. 2147, 2014 - Admin amended - That the 3 readings on Aug 7/14 of “Tate Creek Community Centre Annual Financial Contribution Service Establishment Bylaw No. 2147, 2014” be rescinded. C-1 Sept 4/14 - BC Electoral Boundaries Commission - Electoral District Boundaries - That a letter be forwarded Admin to the BC Electoral Boundaries Commission to express the Regional Board’s desire that no changes be made to the current Prov EA Boundaries. M-1 RD mtg minutes of Sept 4/14 - Adopt / Post Admin RD Agenda Adopt as amended w/handouts: C-1 Maps / R-8 Blackfoot Park Boat Launch / B-1 Revised Bylaw / CA-6 Admin NEBC Coalition / CA-8 HH Media Roundup - Post handouts to web R-5 Sept 12/14 - Kim Frech, CFO - NP Airport Society Resolution to Borrow - That the Regional Board adopts and Finance submits the following resolution to the NP Airport Society: WHEREAS the PRRD is a member of the NP Airport Society (S-0036167) (the “Society”); AND WHEREAS the Society desires to borrow funds, in the form of a collateral mtg, of up to $15,000,000, from CIBC; THEREFORE BE IT RESOLVED that the Corp of the PRRD approves and consents to the Society borrowing of up to $15,000,000 from the CIBC, and the granting to the CIBC of a mtg and general assignment of leases and rents as security for the funds. R-3 Sept 9/14 - Trish Morgan, Mgr of Community Services on behalf of RPC - Renewal of Sundance Lake Rec Community Site Agreement - That the Regional Board enter into a 10 yr Rec Sites & Trails BC Partnership Agreement for Sundance Lake Reg Park commencing Oct 1/14 and ending Sept 30/24. B-3 Zoning Amendment Bylaw No. 2149 (Campbell), 2014 - That “Zoning Amendment Bylaw No. 2149 Planning (Campbell), 2014” be read a 3rd time and adopted this 18th day of Sept\14. B-2 Zoning Amendment Bylaw No. 2143 (0934298 BC Ltd), 2014 - That “Zoning Amendment Bylaw No. 2143 Planning (0934298 BC Ltd.), 2014” be read a 3rd time and adopted this 18th day of Sept/14 SEPTEMBER 4, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING HNB-1 UNBC Northern Medical Prog - That a letter be forwarded to UNBC to request info on the # of students Admin currently enrolled in the Northern Medical Prog, plans for expansion of the prog, and the # of md's trained in northern BC that practice in northern BC, with a copies to the president of the Northern Medical Program Trust and the Honourable Amrik Virk, Min of Advanced Education. R-2 5) Telus & CRTC - That a letter be forwarded to CRTC to express concerns regarding the review of wholesale Admin mobile wireless services, Telecom Notice of Consultation CRTC 2014-76, stating the following: (see comments.) R-5 ALR NFU Application 195/2014 (0967412 BC Ltd.) - That the Regional Board support ALR NFU Application Planning 195/2014 of 0967412 BC Ltd., to operate a dugout at W ½ of Sec 14, Twp 80, Rge 16, W6M, PRD to provide a consistent supply of water for local agriculture and to supply the local oil & gas industry, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP and Zoning Bylaw.

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED SEPTEMBER 4, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING (continued) R-6 ALR NFU Application 194/2014 (Lindberg) - That the Regional Board support ALR NFU Application 194/2014 Planning of Trent & Twyla Lindberg, to operate a dugout at the NW ¼ of Sec 29, Twp 81, Rge 17, W6M, PRD, exc Pl A938 to provide a consistent supply of water for local agriculture and to supply the local oil & gas industry, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP and Zoning Bylaw. R-3 Aug 27/14 – Christina Wards, Asst Treasurer – Tendering Property Ins - That the Regional Board approve a 1 Finance yr postponement in tendering for Property Insurance and use the same carrier for 2015. R-7 Aug 28/14 – Trish Morgan, Mgr of Community Services – Replacement of 2008 Ford Pick-up (CL#8) for Finance CLFD - That the Regional Board authorize the transfer of up to $40,000 from the CL Fire Capital Reserve fund if required at yr end to offset any deficit incurred due to the replacement of the 2008 Ford F150 Pick-up (CL #8) used as a command vehicle by the CLFD. B-2 b) Zoning Amendment Bylaw No. 2107, 2014 (Ralph) - That “Zoning Amendment Bylaw No. 2107 (Ralph), 2014” Planning be adopted this 4th day of Sept/14. B-2 a) SP Fringe Area Official Community Plan Amendment Bylaw No. 2106, 2014 (Ralph) - That “SP Fringe Area Planning OCP Amendment Bylaw No. 2106 (Ralph), 2014” be adopted this 4th day of Sept/14. R-4 Aug 28/14 – Fran Haughian, Communications Manager / Commission Liaison – NP Airport Society, Proposed Admin Grant Application to NDIT - That the Regional Board support the NP Airport Society application for funding to NDIT for $189,000 to assist with funding of airport terminal improvements at the NP Regional Airport. Schedule of It was noted that the 2014 BC Oil & Gas Conference on Sept 30 – Oct 1/14 in FN, BC be removed from the Admin Events Schedule of Events, and that the Coal Energy Conference on Oct 8-9/14 in Chet, BC be added. M-1 RD Mtg Minutes of Aug 21/14 - Adopt / Post Admin RD Agenda Adopt as amended w/handout items: R-8 Two Bit Dev - Post handouts to web Admin HM-1 RHD Mtg Minutes of Aug 7/14 - Adopt / Post Admin RHD Adopt Admin Agenda AUGUST 21, 2014 REGIONAL DISTRICT BOARD MEETING R-9 Aug 13/14 - Chris Cvik, CAO - Work Camp Bed Tax - That, during scheduled mtgs with approp Ministers at Admin the UBCM convention on Sept 22–26/14, the Regional Board discuss the 2% MRDT, request that the parameters be expanded to incl work camps, and advise that a working group on work camps will be established. B-5 Zoning Amendment Bylaw No. 2149, 2014 (Campbell) - a) That “Zoning Amendment Bylaw No. 2149 Planning (Campbell), 2014” be read a 1st & 2nd time this 21st day of Aug/14. b) That a Public Hearing be held pursuant to the LGA, and that the holding of the Public Hearing be delegated to the Area Director ‘C’. R-5 ALR Subd Application 168/2014 (O'Dwyer) - That the Regional Board support ALR Subd Application Planning 168/2014 of Terry & Betty O’Dwyer, to subd NE ¼ of Sec 10, Twp 80, Rge 15, W6M, PRD into 2 lots, 24.5 ha (60 acres) for the land owners and 40.5 ha (100 acres) for their son, and authorize the application to proceed to the ALC with an alternative subd proposal of a 20 acre around the homesite as it is more in keeping with the OCP to minimize negative impacts on potential agricultural activities. R-2 DVP 138/2014 (Rempel / Ward) - That consideration of Resolution No. RD/14/08/08 (21) be placed in Planning abeyance until completion of the NP Fringe Area OCP. R-11 Aug 13/14 - Paulo Eichelberger, Mgr of Solid Waste Services - NP Reg LF - a) That the Regional Board not Env Serv award a contract for construction of a perimeter rd, stormwater retention pond and assoc ditching at the NP Regl LF. b) That the project be re-evaluated and retendered in Jan/15 in order to obtain more competitive bids. C-1 July 31/14 NP Airport Society - That staff prepare a report outlining the history and structure of the BC Hydro Finance grant-in-lieu policy, and provide options on the allocation of funds. NB-1 BC Hydro Mtg - That Chair Goodings and interested Directors be authorized to attend a mtg with BC Hydro Admin on Sept 9–10/14 in Vancouver to discuss Site C. C-2 Aug 13/14 N Rockies Reg Municipality - 2014 BC Oil & Gas Conf - That all EA Directors be authorized to Admin attend the 2014 BC Oil & Gas Conf on Sept 30–Oct 1/14 in FN, BC. C-6 Aug 18/14 - GeoScience BC - NDIT Funding Application - That the Regional Board support the application of Admin GeoScience BC to NDIT for the funding of a groundwater protection project. M-1 RD Minutes of Aug 7/14 - Adopt / Post Admin RD Agenda Adopt as amended w/new business & handouts: C-6 NDIT / R-2 Rempel DVP / R-5 O'Dwyer Subd / R-8 cpc / Admin R-13 Appts - Post handouts to web.

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COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED AUGUST 21, 2014 REGIONAL DISTRICT BOARD MEETING (continued) R-13 Aug 12/14 - Jeff Rahn, GM of Env Services - Weed Control Officer Appts - a)That the Regional Board rescind Admin the appt of Elaine Armagost as Weed Control Officer. b) That the Regional Board recommend to the Province that Ms. Kari Bondaroff, Mr. Jeff Rahn and Mr. Mike Pangman, be appted as Weed Control Officers under the authority of Sec 10 of the Weed Control Act. C-5 a) July 24/14 County of GP - Chronic Wasting Sign - a) That a letter be forwarded to GP County in response to Admin their July 24/14 correspondence in regard to the ‘Chronic Wasting Disease’ sign, to thank them for their concern and advise that the BC and AB MoE will be invited to attend the 2015 Interprovincial / Intermunicipal mtg to discuss the same. CA-7 July 28/14 - BC Assessment - Retired Farmer's Dwelling Exemption - That the July 28/14 correspondence from BC Hydro in regard to the Retired Farmer’s Dwelling Exemption be referred to the AAC. B-4 Zoning Amendment Bylaw No. 2141, 2014 (Lawton) - That “Zoning Amendment Bylaw No. 2141 (Lawton), Planning 2014” be read a 3rd time & adopted this 21st day of Aug/14. B-3 Zoning Amendment Bylaw No. 2126, 2014 (Krapp) - That “Zoning Amendment Bylaw No. 2126 (Krapp), Planning 2014” be read a 3rd time & adopted this 21st day of Aug/14. B-2 Zoning Amendment Bylaw No. 2125, 2014 (Wieler) - That “Zoning Amendment Bylaw No. 2125 (Wieler), Planning 2014” be read a 3rd time & adopted this 21st day of Aug/14. AUGUST 7, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING R-1 D) That the Regional Board authorizes the Chair and CAO to sign the MOU and Service Contract as required. Admin R-4 E) Protocol - Contaminated Soils - That the ‘Protocol – Acceptance of Contaminated Soils at RD Landfills’ be Env Serv accepted. R-4 B) Taylor Transfer Station - That the Regional District not pursue construction of a Tier 1 Transfer Station in the Env Serv Dist of Taylor as the site would be vastly underused compared to other Tier 1 sites and would not be cost effective. R-5 July 31/14 - Chris Cvik, CAO - FCM Standing Committee - That the amount of $6000 be allocated from the Finance ‘Legislative – Regional’ line item of the 2014 Financial Plan to cover est travel costs for Director Schembri’s participation on the FCM Standing Committee on Community Safety & Crime Prevention, Standing Committee on Env Issues and Sustainable Development, and Rural Forum. R-3 A) July 18/14 - Reg Parks Committee - Recommendations from Reg Parks Committee Mtg of June 25/14 - Community Blackfoot Park Boat Launch - That the Regional Parks Committee be authorized to schedule a mtg in Blackfoot Park and invite former members of the Blackfoot Park Commission, as well as other interested community members, to identify and discuss potential options for a boat launch in the vicinity of the park for presentation back to BC Hydro before the end of Aug. R-3 B) 2014 Regional Parks Tour - a) That the 2014 Regional Parks Tour take place on Aug 20 & 27; and b) That Community members of the Regional Board be invited to attend. R-10 TUP Application 127/2014 (Zira Properties) - That the Regional Board refuse the issuance of TUP No. Planning 127/2014 to Zira Properties, for a 3 year term, for the purpose of truck and trailer parking at Lot 8, Sec 5, Twp 84, Rge 18, W6M, PRD, Pl PGP38300, due to objections received and because the proposed use is not consistent with the intent of the community plan for residential development in the immediate area. R-6 ALR Subd Application 141/2014 (Hunt / Klassen) - That the Regional Board refuse authorization for ALR Planning Subd Application 141/2014 of Angie Hunt & Grayson Klassen, to subd a 10 acre lot from Lot 1, Sect 30 & 31, Twp 84, Rge 18, W6M, PRD, Pl 22829 for a residence, as the proposal is inconsistent with the OCP. R-7 ALR Excl Application 156/2014 (Large) - That the Regional Board support ALR Excl Application 156/2014 of Planning Dennis & Janice Large, to excl the 13.3 acre pcl at Lot A, Sec 26, Twp 83, Rge 18, W6M, PRD, Pl 24064 from the ALR, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP. R-8 ALR NFU Application 129/2014 (Nelson) - That the Regional Board support ALR NFU Application 129/2014 Planning of Troy Nelson, to place the applicants existing mobile home onto Bl A of Sec 10, Twp 77, Rge 18, W6M, PRD, and remove an existing mobile home, and authorize the application to proceed to the ALC. R-9 ALR Subd Application 146/2014 (Kelly) - That the Regional Board support ALR Subd Application 146/2014 of Planning Adeline M. Kelly, to subd a ~9 ha (20 acre) pcl around the home site from the remainder 1/4 section at Part of the NE ¼ of Sec 11, Twp 86, Rge 19, W6M, PRD for the owner’s retirement residence, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP. C-1 July 24/14 - EAO - PVOSB Amendment Report - That Chair Goodings and Director Hadland, Electoral Area Admin ‘C’, be authorized to meet with reps of PVOSB on Weds, Aug 13/14. R-2 B) That the Letter of Concern to the EAO regarding insufficient time to properly evaluate projects within the Admin application review stage include the recommendation that in situations where multiple projects are being put forward by the EAO for review and comment at the same time for a stakeholder, the EAO (or proponent submitting the project for review) would be required to provide funding to the stakeholder to allow the stakeholder to obtain external resources to assist in completing the review within the 180 day period. 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COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED AUGUST 7, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING (continued) R-2 A) July 20/14 - Chris Cvik, CAO - EAO Application Review Stage - That the Regional Board write a Letter of Admin Concern to the EAO regarding insufficient time to properly evaluate projects during the same 180 day Application Review Stage period when multiple projects occur within the same timeframe that require review by the same stakeholders. R-1 C) That the Regional Board approves the payment of $2000 to Aspen Grove Property Services as part of the Admin Service Contract should the Min of NG Development elect not to fund the request for an additional $2000 (2% of the $100,000 the Ministry has committed to funding for 2014/15). R-1 B) That the Regional Board approves the Service Contract between the PRRD and Aspen Grove Property Admin Services relating to the operation of the NE BC Rural Residents’ Independent Land Information and Advocacy Office (“Farmers Advocate”). R-1 A) July 25/14 - Chris Cvik, CAO - Independent Land Info & Advocacy Office Contract Renewal - That the Admin Regional Board approves the updated MOU between the Min of Ag, the Min of NG Development and the PRRD relating to the NE BC Rural Residents’ Independent Land Information and Advocacy Office (“Farmers Advocate”) D-1 SP Arts Society - Suspension of NLC Visual Arts Prog - That the letter being forwarded to Premier Christy Admin Clark, Min of Education, and Min of Advanced Education, to emphasize the importance of encouraging and incenting collaborative efforts between post-secondary institutions, include concerns in regard to the suspension of the NLC Visual Arts Program. CA-9 July 25/14 - City of DC - IIHF Under 18 Women's World Championship Bid - That a letter be forwarded to the Admin City of DC to thank them for their efforts in their bid to host the IIHF Under 18 Women’s World Championship, and offer them encouragement in their future endeavors. B-2 B) Invasive Plant Control Bylaw No. 2121, 2014 - That “Invasive Plant Control Bylaw No. 2121, 2014” be Admin adopted as amended this 7th day of Aug/14. B-2 A) Invasive Plant Control Service Establishment Conversion Bylaw No. 2120, 2014 - That “Invasive Plant Control Admin Service Establishment Conversion Bylaw No. 2120, 2014” be adopted this 7th day of Aug/14. B-7 OCP Amendment Bylaw No. 2144, 2014 & Zoning Amendment Bylaw No. 2145, 2014 (Rogers) - That “OCP Planning Amendment Bylaw No. 2144 (Rogers), 2014” and Zoning Amendment Bylaw No. 2145 (Rogers), 2014” be refused as submitted as it is inconsistent with the OCP. R-4 C) Recycling Contract Ext - That the recycling contract held by Eco-Depot be extended for an additional 1 year Env Serv period expiring August 31/15. B-4 Bylaw Notice Enforcement Amendment Bylaw No. 2148, 2014 - That “Bylaw Notice Enforcement Amendment Planning Bylaw No. 2148, 2014” be read a 1st, 2nd & 3rd time, and adopted this 7th day of Aug/14. B-3 Security Issuing Bylaw No. 2142, 2014 - That “Security Issuing Bylaw No. 2142, 2014” be read a 1st, 2nd & Finance 3rd time, and adopted this 7th day of Aug/14. R-11 Aug 1/14 - Jo-Anne Frank, CO - Appt of Chief Election Officer & Deputy Chief Election Officer - That pursuant Admin to Sect 41 of the LGA, Jo-Anne Frank be appointed Chief Election Officer for conducting the 2014 general election and other voting; and that Trish Morgan be appointed Deputy Chief Election Officer. M-1 RD mtg minutes of July 24/14 - Adopt / Post Admin RD Agenda Adopt as amended w/items of NB & handouts: D-2 BC Assessment / R-10 Zira Prop / B-7 Rogers OCP / NB- Admin 1 Mtg w/Min - post handouts to web HM-1 RHD mtg minutes of July 10/14 – Adopt / Post Admin RHD Adopt Admin Agenda JULY 10-24, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING CA-10 June 19/14 - Min - Oath of Office - That the June 19/14 correspondence from the Honourable Admin Coralee Oakes in regard to Oath of Office be referred to EADC to create an Oath of Office for the RD. R-12 15) Meet w/BC Hydro @UBCM - That the Regional Board accepts the invitation to meet with BC Hydro during the Admin UBCM convention to discuss issues in NE BC such as reliability of service, staffing levels, and power outages. B-1 NP Fringe Area OCP Amendment Bylaw No. 2129, 2014 and Zoning Amendment Bylaw No. 2130, 2014 Planning (0825038 BC Ltd) - 1) That the Regional Board has considered the requirements of Sec 879 of the LGA, and has provided opportunity for early and ongoing consultation with those persons, organizations and authorities the Board considers will be affected as summarized in the Development Services report dated June 23/14; and 2) That “NP Fringe Area OCP Amendment Bylaw No. 2129 (0825038 BC Ltd), 2014” be read a 1st & 2nd time this 24th day of July/14; and 3) That “Zoning Amendment Bylaw No. 2130 (0825038 BC Ltd), 2014” be read a 1st & 2nd time this 24th day of July/14; and 4) That Public Hearings be held pursuant to the LGA, and that the holding of the Public Hearings be delegated to the Director of Electoral Area ‘C’.

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COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED JULY 10-24, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING (continued) R-4 DVP 142/2014 (Peace Glass Ltd.) - That the Regional Board issue DVP 142/2014 to Peace Glass Ltd., to Planning reduce the min rear pcl line setback at Lot 1, Pl EPP18330, Sec 2, Twp 84, Rge 19, W6M, PRD from 7 meters (23 ft) to 0 meters (0 ft) to accommodate a light industrial bldg expansion, on the basis that it is consistent with the expected development of the area, and subject to a building permit and inspections by the PRRD. R-5 July 10/14 – Kole Casey, Land Use Planner – Progress Energy Canada Ltd Request to Waive Environmental Planning Assessment - That the BC EAO be advised that the Progress Energy Town N Gas Project description does not adequately address the environmental & social aspects of worker accommodation, such as water & sewer sources to be used, and hwy corridor improvements. R-10 DVP Application 113/2014 (Francoeur) - That consideration of DVP 113/2014 be tabled to allow staff the Planning opportunity to meet with the applicant to identify options for conforming to zoning requirements and report back to the Board. B-2 a) W Peace OCP Amendment Bylaw No. 2127, 2014 and Zoning Amendment Bylaw No. 2128, 2014 (Brewster) Planning - That consideration of Resolution No. RD/14/07/28 be tabled until such time as the Dist of Chetwynd has had the opportunity to comment. R-12 16) That staff prepare a report for the Board’s review at the July 24/14 Board meeting identifying a negotiator to Admin negotiate on the Board’s behalf with BC Hydro on Site C Clean Energy Project issues, with the option of an electronic vote if necessary. R-12 14) Discussion @Site C RLGLC Mtg - That info contained in the 3.1 addendum handout from Director Hadland Admin be brought forward for discussion with BC Hydro during the July 16/14 Site C Regional Local Gov't Liaison Committee mtg R-6 July 17/14 – Chris Cvik, CAO – Selection of Negotiator to Represent PRRD Re: Site C Clean Energy Project - Admin That the Regional Board agrees to the use of Lidstone & Company as legal counsel to represent the PRRD when dealing with monetary items related to BC Hydro on the Site C Clean Energy Project. D-1 NLC - Provincial Cutbacks to NLC - That a letter be forwarded to Premier , Hon Peter Admin Fassbender, Min of Education, and Hon Amrik Virk, Min of Advanced Education, to emphasize the importance of encouraging and incenting collaborative efforts between post-secondary institutions, stressing that education is an investment in resource development, and calling attention to the need for skilled laborers to support the Province’s oil & gas initiatives. R-2 July 10/14 – Trish Morgan, Mgr of Community Services – Recreational Trails Grants-in-Aid Policy - That the Community Regional Board adopt & implement the Recreational Trails Grants-in-Aid policy. R-1 July 10/14 – Trish Morgan, Mgr of Community Services – Regional Parks & Trails Master Plan - That the Community Regional Board adopt the 2013 Regional Parks & Trails Master Plan. R-8 ALR Subd Application 126/2014 (Gladysz) - That the Regional Board support ALR Subd Application 126/2014 Planning of Wendy Gladysz, to subd 5 or 10 acres at SE¼, Sec 1, Twp 84, Rge 20, W6M, PRD, and authorize the application to proceed to the ALC. R-7 ALR NFU Application 117/2014 (Crantz & Mann) - That the Regional Board refuse authorization for ALR NFU Planning Application 117/2014 of Trevor & Crystal Crantz and Jonathan & Lena Mann, to construct and operate an RV & camping park at the NE¼ of Sec 30, Twp 78, Rge 15, W6M, PRD, except Pcl A (N14567) and Pl A938, as the proposal is not consistent with the OCP. R-14 ALR Subd Application 140/2014 (Gould) - That the Regional Board support ALR Subd Application 140/2014 Planning of Paul & Lisa Gould, to subd W½, Sec 1, Twp 85, Rge 21, W6M, PRD into two quarter-sections (~65 hectares each) and to provide road access to the proposed N 1/4 section by means of an easement along the existing hydro row, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP. B-3 Zoning Amendment Bylaw No. 2141, 2014 (Lawton) - 1) That “Zoning Amendment Bylaw No. 2141 (Lawton), Planning 2014” be read a 1st & 2nd time this 24th day of July/14; and 2) That the holding of a Public Hearing be waived pursuant to Sec 890(4) of the Local Government Act, and that performance of public notification be authorized pursuant to Sec 893 of the LGA. R-2 ALR Subd Application 105/2014 (Edwards) - That the Regional Board support ALR Subd Application Planning 105/2014 of Bill Edwards, to subd the 10 acre homesite from the 1/4-section at NW ¼, Sec 20, Twp 84, Rge 16, W6M, PRD, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP. R-3 A) ALR Excl Application 101/2014 (Hamill) - That the Regional Board support ALR Excl Application 101/2014 of Planning Glen & Janice Hamill, to excl the remainder of SE ¼, Sec 21, Twp 84, Rge 20, W6M, PRD from the ALR in order to subdivide into rural residential lots, and authorize the application to proceed to the ALC as it is consistent with the OCP.

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COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED JULY 10-24, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING (continued) R-2 June 17/14 - Jo-Anne Frank, CO - Renewal of Federal Gas Tax Agreement - That the letter dated May 30/14 Admin from Rhona Martin, UBCM President, to Chair Goodings with attached 2014-2024 Community Works Fund Agreement, be received. Further, that the Chair and CO be authorized to sign the Agreement as presented. CA-2 June 19/14 - MoE - LP OSB Application - That staff investigate the public referral process for the LP OSB Admin Application to the MoE. R-10 July 4/14 – Jo-Anne Frank, CO – Lake Point Golf & Country Club Temporary Change to Liquor License - That Admin the Regional Board has no objection to the request from the Lake Point Golf & Country Club for a temporary extension to its Liquor Primary License to allow for a bar service until 2 am located under the E deck into cart park area of the golf course during the annual DGS Astro Paving Charity Golf Tournament on Aug 15/14. R-7 July 3/14 - Paulo Eichelberger, Mgr of Solid Waste - LF Gas Mgmt System Contract Award - a) That the NP Env Serv Reg LF Gas Mgmt System contract be awarded to L.B. Chapman Construction Ltd., in the amount of $1,014,911, excl applicable taxes; and b) That the Chair and CAO be authorized to sign the contract. C-1 July 18/14 – , MLA - Premier’s BC Natural Resource Forum - That the Premier’s BC Natural Admin Resource Forum on Jan 20–22/15 in PG, BC be added to the Schedule of Events. R-3 July 7/14 – Kim Frech, CFO – Purchasing Policy, July 2014 - That the Regional Board repeal the ‘Purchasing Finance Policy – Sept 2010’ adopted the 9th day of September, 2010, and adopt the ‘Purchasing Policy – July 2014’, as presented. C-2 NP Economic Development Commission – NDIT, Marketing Initiatives Grant - That the Regional Board support the Marketing Initiatives Grant application that will be submitted to NDIT by the NP Economic Development Commission. R-11 July 17/14 – Karen Goodings, Chair, EADC – Recommendations from the July 17/14 EADC Mtg - That the Admin EA Directors be authorized to attend the ALC Act Consultation Session scheduled for Thurs, July 31/14 from 11-1 p.m. at the Pomeroy Hotel, FSJ, BC. CA-2 B) That the Water Stewardship Committee include the following item on a future meeting agenda: That groups Admin such as the ML Community Assoc be included in and informed of the groundwater study process. M-3 CoW Mtg Minutes of July 10/14 - Adopt / Post Admin M-2 CoW Mtg Minutes of July 3/14 - Adopt / Post Admin M-1 RD Mtg Minutes of July 10/14 - Adopt / Post Admin RD Agenda Adopt as amended with additional handout items: D-1 NLC / R-11 ALC / B-1 0825038 BC / B-2 Half Moon Admin Lake / B-5 Wade Group / CA-8 Dinosaur Museum - Post handouts to web. R-1 3) MoTI - Pest Mgmt Permit - That a letter be forwarded to Mr. Darryl Nolan, MoTI, inquiring if Creeping Planning (Canada) Thistle is listed on the Ministry’s Pest Management Permit, and if not, request that the Ministry amend its permit to include Creeping (Canada) Thistle advising that this noxious weed is a threat to the agricultural industry in the NE and needs to be treated. R-1 1) June 20/14 - Leonard Heibert, AAC Chair - Recommendations from AAC - Exemption for Retired Farmer's Planning Dwelling Application - a) That a letter be forwarded to the Honourable , Min of Ag, requesting clarification on why ag producers actively farming and paying taxes, whose principle residence is outside of the ALR boundary, are not eligible for the “Retired Farmer’s Dwelling” exemption under Sect 23(3.1) of the Assessment Act as the application form clearly states that the land must be within the ALR; with b) Copies to the Honourable Coralee Oakes, Min of Community, Sport and Cultural Development; Connie Fair, Pres / CEO, BC Assessment Authority; , MLA – SP; and , MLA – NP. R-8 July 3/14 - Trish Morgan, Mgr of Community Services - Annual Event Grant, FSJ Community Arts Council: Community Sand Sensations - That the Regional Board approve a grant of $1,000 for the FSJ Community Arts Council for the purpose of hosting the Sand Sensations event in 2014. B-6 Security Issuing Bylaw No. 2138, 2014 - That “Security Issuing Bylaw No. 2138, 2014” be read a 1st, 2nd & Finance 3rd time & adopted this 10th day of July/14. B-7 a) OCP Amendment Bylaw No. 2070, 2013 (Robinson) - That “OCP Amendment Bylaw No. 2070 (Robinson), Planning 2013” be read a 3rd time & adopted this 10th day of July/14. B-7 b) Zoning Amendment Bylaw No. 2071, 2013 (Robinson) - That “Zoning Amendment Bylaw No. 2071 Planning (Robinson), 2013” be read a 3rd time & adopted this 10th day of July/14. DEFEATED ALR NFU Application 066/2014 (0967412 BC Ltd) - That the Regional Board support ALR NFU Application Planning - R-7 066/2014 of 0967412 B.C. Ltd., to operate a dugout at W½ of Sec 14, Twp 80, Rge 16, W6M, PRD to provide a consistent supply of water for local agriculture and to supply the local oil & gas industry, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP and Zoning Bylaw.

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COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED JULY 10-24, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING (continued) DEFEATED ALR NFU Application 067/2014 (Lindberg) - That the Regional Board support ALR NFU Application 067/2014 Planning - R-8 of Trent & Twyla Lindberg, to operate a dugout at NW ¼ of Sec 29, Twp 81, Rge 17, W6M, PRD, Except Pl A938 to provide a consistent supply of water for local agriculture and to supply the local oil & gas industry, and authorize the application to proceed to the ALC as the proposal is consistent with the OCP and Zoning Bylaw. B-1 NP Fringe Area OCP Amendment Bylaw No. 2129, 2014 (0825038 BC Ltd) and Zoning Amendment Bylaw Admin No. 2130 (0825038 BC Ltd), 2014 - That consideration of Resolution No. RD/14/07/26 be tabled to the July 24/14 regular Board mtg. C-2 June 19/14 - Saddle Hills County - Removal of Stop Chronic Wasting Sign - That a letter be forwarded to Admin Saddle Hills County in response to their June 19/14 correspondence re: ‘Chronic Wasting Disease’ sign, to thank them for their concern and advise that the BC & AB MoE will be invited to attend the 2015 Interprovincial / Intermunicipal mtg to discuss the same. A-1 Appt to Facilities Requirements Select Committee - That Director Goodings, Electoral Area ‘B’, Director Admin Hiebert, Electoral Area ‘D’, and Director Nichols, Dist of Chetwynd, be appointed to the Facilities Requirements Select Committee. R-6 June 19/14 - Fran Haughian, Mgr of Communications/Commission Liaison - PRRD 2013 Annual Report - Communica- That the Peace River Regional District 2013 Annual Report be adopted. tions Schedule of It was agreed that the 2014 BC Oil & Gas Conference on Sept 30 – Oct 1/14 in FN, BC be added to the Admin Events Schedule of Events. R-12 1-12) That the Peace River Regional District submit its comments on the June 2014 Potential Site C Energy Admin Project Conditions by the Environmental Assessment Office’s July 11, 2014 deadline. see comments R-5 July 3/14 - Jo-Anne Frank, CO - Goodlow Community Club License Agreement - That the agreement Admin between PRRD and Goodlow Community Club granting a license of the lands to the society for community purposes, for a 5 year term, be approved as presented; and, the Chair and CO be authorized to execute the agreement. C-3 June 26/14 - MoE - Cumulative Effects Proj, Murray River - That Director Schembri, Electoral Area ‘E’, or Admin delegate be authorized to attend the Cumulative Effects Project for the Murray River meeting on July 11- 12/14 in FSJ, BC. M-1 RD Meeting Minutes of June 26/14 - Adopt as amended with additional handout items: C-3 Murray River / R-4 Admin Permit Referral / R-6 News Article / B-3 Bylaw Referral / B-4 Bylaw Referral / B-5 Bylaw Referral - Post handouts to web. RD Agenda Adopt Admin HM-1 HM-1 RHD mtg minutes of June 12/14 - Adopt / Post Admin RHD Adopt Admin Agenda Notice of March 31/14 – IPC – IPC Mtg Recommendations from March 20/14 - No: 1 O&G Pest Mgmt Permits - That a Env Serv Motion letter be forwarded to the Honourable , Min of Environment requesting that the “industry pest management permit review” project being undertaken by Min of Environment staff be finalized as this information is vital to the RDs enforcement and compliance component of its invasive plant program. R-5 That at its July 10/14 mtg, the Board have a discussion with regard to the Coalition of Resource Communities Admin (Mayor’s Committee) to better understand how the intent of Min Oakes letter might be able to be accomplished. Further, that Minister Oakes’ letter dated May 27/14 be included on the agenda. B-1 Zoning Amendment Bylaw No. 2122, 2014 (Akulenko) - That “Zoning Amendment Bylaw No. 2122 Planning (Akulenko), 2014” be refused on the basis of potential for conflict with neighbouring residential uses, potential for expansion, and public concerns B-2 A) NP Fringe Area OCP Amendment Bylaw No. 2115, 2014 (Peace Vale Dairy Farms Ltd) - That “NP Fringe Planning Area OCP Amendment Bylaw No. 2115 (Peace Vale Dairy Farms Ltd.), 2014” be read a 3rd time & adopted this 26th day of June/14. B-2 B) Zoning Amendment Bylaw No. 2116, 2014 (Peace Vale Dairy Farms Ltd.) - That “Zoning Amendment Bylaw Planning No. 2116 (Peace Vale Dairy Farms Ltd.), 2014” be read a 3rd time & adopted this 26th day of June/14. CA-2 A) June 16/14 ML Community Assoc - That a letter be forwarded to the ML Community Assoc to thank them for Admin their correspondence of June 16/14 and their interest in the PRRD groundwater study

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OUTSTANDING FOLLOW UP ITEMS OVER THE PAST QUARTER: AGENDA RESOLUTION DEPT ITEM ASSIGNED SEPTEMBER 18, 2014 REGIONAL DISTRICT BOARD MEETING R-6 ALR NFU Application 178/2014 (FLNRO) - That the Regional Board support ALR NFU Application 178/2014 Planning of FLNRO, and authorize the application to proceed to the ALC. R-8 a) Sept 18/14 - Trish Morgan, Mgr of Community Services on behalf of RPC - RPC Recommendations for Community Blackfoot Park Boat Launch - That the Regional Board forward info from the Aug 25/14 public mtg at Blackfoot to BC Hydro identifying an alternative location on BC Hydro property, at Clayhurst, for the construction of a public boat launch and that a mtg be scheduled between the RPC and BC Hydro to discussion the option. R-8 b) That a letter be forwarded to the BC Comptroller of Water Rights and the Regional Water Mgr with FLNRO Community recommending that BC Hydro be held accountable to fulfill their obligations under the 2007 Water Use Plan to provide safe and reliable access to the Peace River at Clayhurst / Blackfoot Reg Park B-1 Zoning Amendment Bylaw No. 1946 (Hayward), 2011 - 1. That “Zoning Amendment Bylaw No. 1946 Planning (Hayward), 2011” be read a 1st & 2nd time this 18th day of Sept/14. 2. That a Public Hearing be held pursuant to the LGA. 3. That the holding of the Public Hearing be delegated to the EA 'D' Director B-4 b) That “Tate Creek Community Centre Annual Financial Contribution Service Establishment Bylaw No. 2147, Admin 2014”, as amended, be given 3 readings this 18th day of Sept/14 B-4 d) That the RD Board approve the Assent Voting (referendum) question for Tate Creek Community Centre Admin Annual Financial Contribution Service Establishment Bylaw No. 2147, 2014, as follows: (see comment) SEPTEMBER 4, 2014 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING C-1 Aug 22/14 – Spectra Energy – 2013 Sustainability Report - That Spectra Energy be invited to a future Admin Regional Board mtg to discuss the economic, environmental & social considerations of the PRRD area. C-2 Aug 27/14 – Select Standing Committee on Finance - 2015 Provincial Budget Consultations - That topics for Admin discussion at the 2015 Provincial Budget Consultations incl: • School bussing • BCUC involvement in Site C proceedings • Enbridge – benefits to region • Applying Norway’s mgmt of natural resources model in BC. R-1 Aug 25/14 – Chris Cvik, CAO – Grant-In-Lieu Allocation - That the Grant-In-Lieu Allocation Report be received Admin and filed and, should a Site C Grant-in-Lieu be realized, the Report be brought forward to the Board for further discussion. R-8 Aug 27/14 – Chris Cvik, CAO – Reconsideration of TUP Application 030/2014 (Two Bit Development Inc.) - Planning That the Regional Board cancel TUP 085/2013 of Two Bit Developments Inc. for the existing 500 person camp at DL 1371, PRD, exc Pl 28971, to be replaced with the issuance of TUP 030/2014 for a 1,000 person camp for a 3 yr term, for the purpose of expanding the existing work camp, and that a condition of permit issuing be the completion of a traffic study and intersection engineering study by MoTI. B-1 Zoning Amendment Bylaw No. 2150, 2014 (Schirokich) - That 1st & 2nd readings of “Zoning Amendment Planning Bylaw No. 2150 (Schirokich), 2014” be refused, as submitted, as it is not in character with the surrounding and nearby land uses. B-3 NP Fringe Area OCP Amendment Bylaw No. 2153, 2014 and Zoning Amendment Bylaw No. 2154, 2014 (Pro- Planning Mak Ind Ltd) - That consideration of Resolution No. RD/14/09/18 be tabled until such time as the City of FSJ has had the opportunity to comment on NP Fringe Area OCP Amendment Bylaw No. 2153, 2014 and Zoning Amendment Bylaw No. 2154, 2014 (Pro-Mak Ind Ltd). R-2 1) Aug 26/14 – Karen Goodings, Chair, EADC – Recommendations from the Aug 14/14 EADC Mtg - Bldg Bylaw Planning Review - That mtgs be arranged with key interested parties to review and compare the proposed new building bylaw to the old bylaw prior to presenting “Building Bylaw No. 2131, 2014” to the Regional Board. R-2 2) Bldg Bylaw Public Info Sessions - That, after the pre-mtgs have been held, public info sessions be held in Planning each electoral area to review “Building Bylaw No. 1189, 1999” with the proposed “Building Bylaw No. 2131, 2014”. R-2 3) Communications During 2014 Election Nominations - That the communications strategy to hold info sessions Communica- in the DC and FSJ RD offices for the 2014 Local General Election nomination period be approved as follows: tions (see comments) R-2 4) Chronic Wasting Disease & Signage - That Recommendation No. 4 from the Aug 14/14 EADC Mtg: “That Cait Planning Nelson, Wildlife Health Biologist, Fish & Wildlife Branch, FLNRO be invited to the next inter-provincial mtg to discuss Chronic Wasting Disease and signage.” be referred to the AAC for its comment back to the Board. R-2 6) Sewer Creek - That staff liaise with the City of FSJ regarding erosion mitigation of the creek channel Admin commonly known as Sewer Creek and to enquire concerning the status of in-line hydro generators. AUGUST 21, 2014 REGIONAL DISTRICT BOARD MEETING C-5 b) That the BC MoE be requested to provide a firm commitment to attend the 2015 Interprovincial / Admin Intermunicipal mtg to discuss the ‘Stop Chronic Wasting Disease’ sign, and that Saddle Hills County, host community, be requested to obtain the same from the AB MoE. R-1 ALR Excl Application 161/2014 (292625 AB Ltd) - That the Regional Board support ALR Excl Application Planning 161/2014 of 292625 AB Ltd., to excl the 2 acre portion of the property N of the hwy at NW ¼ of Sec 3, Twp 84, Rge 19, W6M, PRD, and authorize the application to proceed to the ALC as it is consistent with the OCP.

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OUTSTANDING FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED AUGUST 21, 2014 REGIONAL DISTRICT BOARD MEETING (continued) R-3 DVP 112/2014 (Francoeur) - That the Regional Board issue DVP No. 112/2014 to Daniel & Tawnya Planning Francoeur, to increase the max accessory building floor area by 119 m² (1,272 ft²), from the permitted 187 m² (2,016 ft²) to 306 m² (3,288 ft²), in order to build a new 279 m² (3,000 ft²) shop at Lot 4, Bl 1, Pl 18213, Sec 9, Twp 84, Rge 19, W6M, PRD. R-4 ALR Subd Application 159/2014 (Nicholls) - That the Regional Board support ALR Subd Application 159/2014 Planning of Richard & Tammy Nicholls, to subd 1.8 ha (4.5 acres) that is separated from the remainder by the Sukunka Forest Service Rd at Lot A, DL 2478 & 2705, PRD, Pl BCP10298, and authorize the application to proceed to the ALC as it is consistent with the OCP. R-6 ALR Subd Application 155/2014 (Kisser) - That the Regional Board support ALR Subd Application 155/2014 Planning of Waldemar & Lilli Kisser, to subd 4 ha (10 acres) from SE ¼ of Sec 2, Twp 79, Rge 16, W6M, PRD to provide a residence for their son, and authorize the application to proceed to the ALC as it is consistent with the OCP. R-7 ALR Subd Application 185/2014 (Peterson) - That the Regional Board support ALR Subd Application Planning 185/2014 of Paul Peterson, to subd 10 ha (27 acres) from NE ¼ of Sec 31, Twp 81, Rge 17, W6M, PRD, except Pl A938 for the owner’s retirement residence, and authorize the application to proceed to the ALC as it is consistent with the OCP. R-8 ALR NFU Application 143/2014 (Smiley) - a) That the Regional Board support ALR NFU Application 143/2014 Planning of Lynn Smiley, to construct and operate a telecommunications tower and access road at the Frac NW ¼ of Sec 31, Twp 85, Rge 20, W6M, PRD, exc Pl H827, and authorize the application to ALC as it is consistent with the OCP and zoning; and b) That, upon completion of the Public Consultation Process, Rogers Communications Inc. be requested to forward a copy of the final Industry Canada submission to the Regional Board. R-12 Aug 12/14 - Bruce Simard, GM of Development Services - Zoning Amendment Bylaw No. 1924, 2011 (Samuel Planning Ranch Ltd) - That “Zoning Amendment Bylaw No. 1924 (Samuel Ranch Ltd.), 2011” be denied. B-1 Zoning Amendment Bylaw No. 2143, 2014 (0934298 BC Ltd) - a) That “Zoning Amendment Bylaw No. 2143 Planning (0934298 BC Ltd.), 2014” be read a 1st & 2nd time this 21st day of Aug/14; and b) That the holding of a Public Hearing be waived pursuant to Sect 890(4) of the LGA, and that performance of public notification be authorized pursuant to Sect 893 of the LGA. AUGUST 7, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING B-6 OCP Amendment Bylaw No. 2123, 2014 & Zoning Amendment Bylaw No. 2124, 2014 (Henry) - 1. That the Planning Regional Board has considered the requirements of Sec 879 of the LGA, and has provided opportunity for early and ongoing consultation with those persons, organizations and authorities the Board considers will be affected as summarized in the Development Services report dated July 8/14. 2. That “OCP Amendment Bylaw No. 2123 (Henry), 2014” be read a 1st & 2nd time this 7th day of Aug/14. 3. That “Zoning Amendment Bylaw No. 2124 (Henry), 2014” be read a 1st & 2nd time this 7th day of Aug/14. 4. That a Public Hearing be held pursuant to the LGA. 5. That the holding of the Public Hearing be delegated to the Director of Electoral Area ‘C’. B-1 A) PRRD DCC Bylaw No. 2146, 2014 - That “PRRD DCC Bylaw No. 2146, 2014” be read a 1st, 2nd & 3rd time Admin this 7th day of Aug/14. B-1 B) That “PRRD DCC Bylaw No. 2146, 2014” and the “DCC Background Report” be sent to the Min of Admin Community, Sport and Cultural Development for final review and approval. R-4 A) July 23/14 - SWC - Recommendations from SWC Mtg of July 22/14 - Waiving of Tipping Fees - a) That a Env Serv letter be forwarded to the Bear Mtn Grazing Assoc, advising that the RD will waive the tipping fees, on a one time only basis; and b) That staff be authorized to research and find suitable alternatives to cost share with FLNRO as the refuse / derelict vehicles are located on Crown lands; and c) That staff draft a policy / protocol for community organizations and individuals picking up garbage for review by the Committee. R-4 D) NP Reg LF - That in the event construction of the Site C dam proceeds, that BC Hydro be requested to Env Serv provide for the relocation of the NP Regional LF to a central location with a state of the art cogeneration facility, including recycling, etc. R-12 Aug 1/14 - Karen Goodings, Director Electoral Area 'B' - Recommendation from the EADC Mtg on July 14/14 - Admin Oath of Office - That consideration of Resolution No. RD/14/08/31 be tabled until staff has investigated and completed a report on Oath of Office amendments made by other RDs. B-5 C) That, pursuant to Sect 164 of the LGA, the Notice of Other Voting for the Tate Creek Community Hall proposal Admin shall include a synopsis of the bylaw. NB-1 July 31/14 - Director Johansson, Dist of HH - Mtg with Min re: Groundwater / Water Sources - That the Admin Regional Board arrange to meet with Min Thomson, FLNRO, and Minister Polak, MoE, at the UBCM convention to discuss the need for a coordinated approach to the identification, analysis and protection of groundwater, and the need to protect water sources for rural residents. Page | 9

OUTSTANDING FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED JULY 24, 2014 REGIONAL DISTRICT BOARD MEETING BA-1 That a letter be forwarded to the MoTI to request that the parameters of the Site C Clean Energy Project Admin infrastructure impact study be expanded to include Electoral Area ‘C', with a copy to the City of FSJ. R-4 Shannon Anderson, Deputy Administrative Officer – Recommendation from the July 7/14 Water Stewardship Admin Committee Mtg - That the producing of a periodical newsletter on water initiatives in the region for those local groups with shared concerns on water stewardship be approved in principle, subject to a staff report coming forward on options to address how that will be achieved. B-5 Zoning Amendment Bylaw No. 2140, 2014 (Wade Group Development Ltd) - That the Regional Board refuse Planning “OCP Amendment Bylaw No. 2139 (Wade Group Development Ltd.), 2014” and “Zoning Amendment Bylaw No. 2140 (Wade Group Development Ltd.), 2014”, as it is inconsistent with the “NP Fringe Area OCP Bylaw No. 1870, 2009”. B-4 Zoning Amendment Bylaw No. 2110, 2014 (Schwarz) - That consideration of Resolution No. RD/14/07/28 (24) Planning be placed in abeyance until completion of the NP Fringe Area OCP. R-9 DVP Application 112/2014 (Marsh) - That consideration of Resolution No. RD/14/07/30 (24) be tabled to the Planning next Board mtg, and that staff provide a report on options for wording of a covenant that disallows any land use on the subject property other than residential. R-12 July 17/14 – Karen Goodings, Chair, EADC – Recommendations from the July 17/14 EADC Mtg - That the Admin No. 1 Regional Board support the creation of a sub-regional water function that includes all 4 electoral areas within the service area. R-12 That the Regional Board support the creation of a sub-regional sewage function that includes all 4 electoral Admin No. 2 areas within the service area. R-12 That the Regional Board support the use of the AAP for the creation of a sub-regional water function and sub- Admin No. 3 regional sewage function. R-13 July 17/14 – Karen Goodings, Chair, EADC – Recommendations from the July 17/14 EADC Mtg - That the Admin Directors and PRRD staff be authorized to meet with reps from both SD #59 & SD #60 to coordinate a presentation to be made to the Min of Education during this year’s UBCM convention regarding future funding and bussing concerns for the school districts in both the N and SP. B-2 WP OCP Amendment Bylaw No. 2127, 2014 and Zoning Amendment Bylaw No. 2128, 2014 (Brewster) - 1) Planning That the Regional Board has considered the requirements of Sec 879 of the LGA, and has provided the opportunity for early and ongoing consultation with those persons, organizations and authorities the Board considers will be affected as summarized in the Development Services report dated July 16/14. 2) That the “WP OCP Amendment Bylaw No. 2127 (Brewster), 2014” be read a 1st & 2nd time this 24th day of July/14”. 3) That “Zoning Amendment Bylaw No. 2128 (Brewster), 2014” be read a 1st & 2nd time this 24th day of July/14. 4) That a Public Hearing be held pursuant to the LGA. 5) That the Public Hearing be scheduled after the applicant and the PRRD discuss options for a 100m Preservation Buffer along Half- Moon Lake within DL 2964 and the buffer plan is approved by the GM of Development Services. 6) That the holding of the Public Hearing be delegated to the Director of Electoral Area ‘E’. NM-1 July 4/14 – Notice of Motion from Director Nichols, Dist of Chetwynd – Halfmoon Lake Basin Lands - That staff Community investigate the process for dedicating the Halfmoon Lake basin lands as a Park Reserve. JULY 10, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING R-1 2) Sharing of Information - That the Regional Board review the TOR of the AAC. Planning D-1 Kelly Lake Cree Nation - Governing Structure - That the matter of entering into a MOU with the Kelly Lake Admin Cree Nation be referred to staff for an investigation and report back to the Board, and that this be forwarded to the member municipalities for info purposes R-3 B) That all land development applications require that the property owners identify their proposed sewer and Planning water source. R-6 July 3/14 - Bruce Simard, GM of Development Services - Neonicotinoid Pesticides - That the Regional Board Planning refer the matter of banning neonicotinoid pesticides to the AAC for comment and advice, along with the e-mail from Wesley Olsen dated June 24/14 and the newspaper article, ‘It’s Time to Save the Bees’, written by David Suzuki, as distributed to Board members D-2 Doyle Rogers - Request to Remove Notice on Title - That staff prepare a report on the status of the property Planning owned by Doyle Rogers that is the subject of a Notice on Title. R-12 13) Negotiations w/BC Hydro - That the Regional District Board authorizes negotiations directly with BC Hydro on Admin Site C Clean Energy Project issues previously identified by the RD Board that impact communities. B-2 b) That a qualified professional be engaged by the applicant to research and give recommendations for Planning environmental protection or buffering between the lake and proposed gravel operations. B-3 NP Fringe Area OCP Amendment Bylaw No. 2134, 2014 and Zoning Amendment Bylaw No. 2135, 2014 Planning (Davidson) - That consideration of “NP Fringe Area OCP Amendment Bylaw No. 2134 (Davidson), 2014” and “Zoning Amendment Bylaw No. 2135 (Davidson), 2014” be placed in abeyance until completion of the NP Fringe Area OCP. Page | 10

OUTSTANDING FOLLOW UP ITEMS OVER THE PAST QUARTER: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED JULY 10, 2014 REGIONAL DISTRICT / REGIONAL HOSPITAL DISTRICT BOARD MEETING (continued) B-4 NP Fringe Area OCP Amendment Bylaw No. 2132, 2014 and Zoning Amendment Bylaw No. 2133, 2014 Planning (Ditmarsia Holdings Inc) - That consideration of “NP Fringe Area OCP Amendment Bylaw No. 2132 (Ditmarsia Holdings Inc), 2014” and “Zoning Amendment Bylaw No. 2133 (Ditmarsia Holdings Inc), 2014” be placed in abeyance until completion of the NP Fringe Area OCP. B-5 NP Fringe Area OCP Amendment Bylaw No. 2136, 2014 and Zoning Amendment Bylaw No. 2137, 2014 Planning (Wolsey) - That consideration of “NP Fringe Area OCP Amendment Bylaw No. 2136 (Wolsey), 2014” and “Zoning Amendment Bylaw No. 2137 (Wolsey), 2014” be placed in abeyance until completion of the NP Fringe Area OCP.

OUTSTANDING FOLLOW UP ITEMS – GREATER THAN THREE MONTHS: AGENDA RESOLUTION DEPT ITEM ASSIGNED R-3 June 19/14 - Leonard Hiebert, Chair, AAC - Recommendations from the AAC - That the Regional Board Planning approve a proposed partnership with the Ministry of Ag (BC AGRI) and feasibility study funding of $5500 for a new approach to conduct an Agricultural Land Use Inventory for the PRRD. R-13 June 6/14 – Karen Goodings, Chair – Recommendation from the May 21/14 Special EADC Mtg - Bldg Bylaw - Planning a) That the content of “Bdg Bylaw No. 1189, 1999” be re-instated, under a new name and #; and b) That Res No. RD/13/11/11, as follows: “That a referendum question be prepared for the next election in each of the RD Electoral Areas as follows: ‘Do you want the PRRD to establish a bdg inspection bylaw complete with inspection services?’” be rescinded. D-1 False Alarms in Rural Areas - That staff investigate and prepare a report for the Board’s consideration on Admin False Alarm Bylaws adopted by other local govt's. R-1 A) June 2/14 – Karen Goodings, Chair, EADC – Recommendations from the May 22/14 EADC Mtg - Seniors Admin Care Facilities - That staff be authorized to arrange a workshop including representatives from the various care facilities, NH and member municipalities to discuss and come to a consensus on what is needed to be able to move forward to achieve identified goals regarding Sr’s Care facilities. R-2 June 2/14 – Recruitment of Medical Professionals - That staff be authorized to incl reps from Cdn Natural Admin Resources, Progress Energy Canada Ltd., Shell Canada, Encana Corp, Exxon, Spectra Energy, TransCanada, Petronas, and the Cdn Assoc of Petroleum Producers in the medical recruitment meeting that the Board previously directed be held. R-8 June 4/14 – Shannon Anderson, Deputy CAO – Sewer Feasibility Study Deerfield Park Subd - That the Admin Regional Board approve a feasibility expenditure of up to $16000 to complete a sewer extension feasibility study for 10 lots in the Deerfield Park Subd. R-10 June 5/14 – Bruce Simard, GM of Development Services - Worker Camp Research Update (June/14) - 1. That Planning the Regional Board direct staff to investigate the development of a ‘basic’ worker camp database (to be owned by the PRRD), based on available data that would then be shared with member municipalities; and 2. That the Regional Board share the following reports with all PRRD member municipalities and agencies that participated in the Dec 10/13 inter-agency worker camp workshop: a) Interagency Communications Workshop on Worker Camps in the Peace Region; and b) Work Camp E-Referral Forms: Towards Streamlining Multiagency Data Access and Data Sharing. R-12 A) June 3/14 – Karen Goodings, Chair – Recommendations from the Apr 4/14 Interprovincial / Intermunicipal Mtg Admin - Sign Removal-AB/BC Border - That BC and Alberta Ministry of Env reps be invited to the 2015 Interprovincial / Intermunicipal mtg to discuss the sign posted at the BC / AB border regarding deer carcasses carrying wasting disease. R-12 B) Joint FAO - That the RD and the 3 Alberta counties investigate the feasibility of establishing a joint FAO. Admin R-4 May 21/14 - Bruce Simard, GM of Development Services - NP Fringe Area OCP Review, Steering Committee Planning Mtg Recommendation - That suitable, qualified consultants be invited to submit a Request for Proposal for a full review and update of the NP Fringe Area OCP R-2 A) Apr 28/14 – IPC Recommendations - IPC Representation - That staff be authorized to research what other Env Serv representatives are required to sit on the IPC pursuant to the requirements of the Weed Control Act. R-2 B) That the Regional Board initiate dialogue with the City of FSJ to request their consideration of extended Admin timelines past Dec/14 to accommodate the implementation of the CL Septage Handling Facility. BA-1 Worker Camps - That a mtg be arranged with worker camp operators who have submitted applications for the Planning Regional Board’s consideration, to discuss associated concerns. R-7 March 21/14 - Fran Haughian, Communications Mgr / Commission Liaison - NP Airport Resolution of Support Communica- for NDI Funding Application - That the Regional Board support the NP Airport Society application to the NDI tions for economic development funding assistance in expanding the NP Airport parking facilities. Page | 11

OUTSTANDING FOLLOW UP ITEMS – GREATER THAN THREE MONTHS: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED R-2 Feb 24/14 - Bruce Simard, GM of Development Services and Kim Frech, CFO - CARIP Reporting Planning Requirement - That a letter be forwarded to member municipalities requesting their input and any concerns on the requirement to report publically on the Climate Action Revenue Incentive Program and that responses be brought forward to the Board. R-3 B) That a letter be forwarded to MoTI and Transport Canada outlining the Regional District’s concerns with Planning egress and entrances along the Alaska Highway from the Alberta border through entire PRRD, and the need for industry to complete traffic impact studies before developing. R-2 A) Jan 16/14 - Karen Goodings, Chair, EADC - Recommendations from the Jan 16/14 EADC Mtg - Medical Admin Professional Shortages & Assisted Living Facilities - That the Regional Board host a regional public forum to discuss: a) How to provide additional assisted living unit opportunities in the region; and b) Medical professional recruitment and retention, incl physicians & support staff. R-20 A) Feb 7/14 - SWC - Recommendations from Feb 6/14 SWC Mtg - Transfer Station - That a Tier 2 Transfer Env Serv Station be constructed in Rolla. CA-4 Jan 2/14 – Dale Bumstead, Mayor of DC, Lori Ackerman, Mayor of FSJ, and Fred Jarvis, Mayor of Dist of Admin Taylor – Regional Coalition - That Karen Goodings, Chair, be authorized to attend Victoria to meet with the Ministers responsible to discuss the Fair Share Agreement, contingent upon the Ministers’ agreement to such a meeting. R-6 Dec 31/13 – Fred Banham, CAO, and Bruce Simard, GM of Development Services – Worker Camps, Planning Interagency Communications Workshop - That the Regional Board continue to support the Worker Camp issue by hosting a series of structured stakeholder group mtgs to support improved interagency communications on work camp referrals and applications in the Peace; and developing shared databases to facilitate the exchange of information. Next mtg date is proposed for mid-late Feb. Broadcast of Regional Board Mtgs - That staff be directed to research options on audio broadcasting that Communica- would enable the public to hear Regional District Board meetings via telephone. tions R-1 Nov 21/13 - Fran Haughian - That the Regional Board approves in principle the Communications Strategy as Communica- presented by Acumen Communications. tions R-3 (3) Nov 12/13 - Trish Morgan - That the Board of Directors authorize staff to investigate options for the provision Community of 911 call answer services and provide a report back to the Board in 2014. R-1 A) RECOMMENDATION 2 - Peace Lookout - That a public meeting be held in an effort to get public support to Community request the BC Provincial gov't to designate the Peace Lookout as a provincial park. B-3 Zoning Amendment Bylaw No. 2063, 2013 - a) That “Zoning Amendment Bylaw No. 2063, 2013”, which Planning rezones the property legally described as DL 2087, PRD from R-2 (Res 2 Zone) to HC (Hwy Commercial Zone) in “PRRD Zoning Bylaw No. 1000, 1996”, be read a 3rd time this 26th day of Sept/13; and b) That consideration of adoption of “Zoning Amendment Bylaw No. 2063, 2013” be subject to the owner’s registration of a restrictive covenant on the land title consistent with the requirements of MoTI’s letter of Aug 1/13. B-4 Zoning Amendment Bylaw No. 1820, 2008 - a) That “Zoning Amendment Bylaw No. 1820, 2008”, which Planning rezones Lot 3, Pl 19541, Sec 17, Twp 78, Rge 15, W6M, PRD, from R-4 “Res 4 Zone” to I-1 “Light Ind Zone” in “PRRD Zoning Bylaw No. 1343, 2001”, be read a 3rd time this 26th day of Sept/13; and b) That the Regional Board request that the applicant prepare and register a restrictive covenant on the property that requires the installation of buffering which is consistent with the buffering plan which was approved pursuant to the adoption of Bylaw 1822, 2008 pertaining to the adjacent property to the west, prior to final consideration of adoption of “Zoning Amendment Bylaw No. 1820, 2008”. R-5 Jo-Anne Frank, CO – Review of Board Procedure Bylaw - That the Regional Board strike a select committee Admin of 3 Directors to review “Board Procedure Bylaw No. 1633, 2006” and bring forward recommendations to the Board on amendments to the Bylaw; and that the select committee cease to exist after a revised procedure bylaw is adopted by the Board. B-4 B) Aug 14, 2013 - That the Regional Board consider adoption of “CL Local Sewage Service Area Boundary Admin Amendment Bylaw No. 2089, 2013” once capacity is available to accommodate the additional parcels. R-13 Aug 2, 2013 - Jo-Anne Frank, CO - Recommendations from July 25, 2013 CoW mtg re: work camps - Planning RECOMMENDATION 1: That the Regional Board, in concert with other agencies including the OGC, camp operators, and local governments in the Peace River area, convene a meeting to explore opportunities for tracking and sharing information about work camps, and major projects, development of a common information database; and the financial means required to establish and maintain an effective system; and standardize the approval process for work camps. R-13 RECOMMENDATION 6: That the recommendation that the Regional Board lobby the provincial government Admin to undertake a comprehensive study of the economic and social impacts of worker camps and industrial development on communities, people and services in the Peace River area to ensure that provincial agencies have the resources and capacity to effectively achieve their legislative mandates to inspect and ensure compliance with legislation, be tabled until after the meeting with other agencies including the OGC, camp operators, and local governments in the Peace River area.

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OUTSTANDING FOLLOW UP ITEMS – GREATER THAN THREE MONTHS: (continued) AGENDA RESOLUTION DEPT ITEM ASSIGNED R-13 RECOMMENDATION 7: That the recommendation to undertake a social impact assessment for the region to Admin gather detailed primary data on the impacts of the transient workforce and work camps be referred to a future meeting. R-13 RECOMMENDATION 8: That the recommendation to build on the social impact assessment by undertaking a Admin region-wide social plan to inform and assist local agencies, the province and industry, of strategic collaborative next steps be referred to the meeting with other agencies including the OGC, camp operators, and local governments in the Peace River area. R-13 RECOMMENDATION 9: That the recommendation to integrate the region-wide social plan into Official Admin Community Plans and region-wide planning efforts be referred to the meeting with other agencies including the OGC, camp operators, and local governments in the Peace River area. D-1 Kootenays Planning Consultants, Shannon Gadsby, Regional Parks & Trails Master Plan - That the Regional Community Board forward a letter to the Min of Forests, Lands and Natural Resource Operations expressing concerns regarding the neglect of trails systems in the PRRD, presenting the 2013 Regional Parks and Trails Master Plan, identifying gaps in provincial responsibility, and requesting the definition, protection, and maintenance of trails in the PRRD, with a copy to BC Parks. R-14 RECOMMENDATION 1 - July 3, 2013 – Karen Goodings, Chair, EADC – Recommendations from the June Admin 20, 2013 EADC Mtg - That the Regional Board arrange a joint meeting with the approp representatives from the Bear Mountain Pasture Assoc, Paradise Valley Snowmobile Club, RCMP, City of DC, Murphy Oil, EnCana, Min of Forests, Lands & Natural Resource Operations, Min of Env, Peace River Regional Cattlemen’s Assoc, Moose ATV Club and to incl residents along Road 237 as well as those adjacent to the Bear Mountain Grazing Reserve to find solutions of impacts created by off-road vehicles on rural rds and Crown leases. R-14 RECOMMENDATION 3 A)- That the concerns of fracking be discussed by the Directors in order to develop a Admin Regional Board statement that would encourage industry to seek viable alternatives to the usage of water for fracking. D-3 Trina Commandeur re: ATV Activity - that the Regional Board be the liaison for all stakeholders involved in the Admin ATV issue brought forward at the June 13, 2013 Board meeting by delegation Trina Commandeur. R-12 May 14, 2013 – Shannon Anderson, GM of Env Services – FSJ Airport Subd Resident, Water & Sewer Env Serv Concerns - that the Director of Area C, presents his argument for inequitable water and sewer rates to the City of FSJ Council for their understanding and consideration. NB-1 that Regional Board refusal of ALR Non-Farm Use Application 245/2012 of Dakota Contracting Ltd. be Planning referred to staff to prepare a report and provide options for the Board on the initial application and present condition, including photographs. R-3 Apr 11, 2013 – Bruce Simard, GM Development Services – that the EADC recommendation regarding Planning amendments to the Policy Statement for Bylaw Enforcement be referred to a future meeting. R-1 Feb 27/12 - KG, Chair EADC and FS, CO, EADC Recommendations - that staff be requested to investigate Env Serv the options available to encourage water conservation for rural residents through an exchange program for low-flush toilets, similar to the program instituted by the City of FSJ. NB-1 Cemetery Site Designation - Director Hadland - that staff be directed to apply for Cemetery Designation for the Admin old Hudson Bay Cemetery Site. C-4 July 12, 2011 - CN Rail - response - Rail Line between Dawson Creek, B.C. and Hythe Ab - that the July 12, Admin 2011 response from Michael A. Cory, Senior Vice President, Western Region, CN Rail regarding the rail line between Dawson Creek, B.C. and Hythe Ab. be forwarded to the Rail Committee.

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