Minutes of Ordinary Meeting Held Wednesday 12 July 2017 Held In

Minutes of Ordinary Meeting Held Wednesday 12 July 2017

Held in the Simeon Lord Room Library / Museum Building Redbank Street, Esk

Present

Cr G D Lehmann (Mayor) Cr D Hall (Deputy Mayor) Cr H Brieschke (Councillor) Cr S Choat (Councillor) Cr C Gaedtke (Councillor) Cr M Ogg (Councillor) Cr B Whalley (Councillor)

Mr C Payne (Acting Chief Executive Officer) (Director Corporate and Community Services) Mr T Jacobs (Director Operations) Mr B Sully (Director Planning and Development) Mr G Smith (Director Finance) Mrs K Jones (Director HR and Customer Service) Mrs S Pitkin (Minute Secretary) Ms M Maeseele (Communications and Marketing Manager)

Minutes of Ordinary Meeting 12 July 2017

C O N T E N T S

Financial reports ...... 19 Annual land valuation consultation ...... 22 Application for Liqour Licence - Albertos Items for reports for future meetings ..... 49 Italian Restaurant - 1 Railway Street Coominya ...... 17 Land severed by road ...... 23 Application for renewal of term lease - Leave of Absence ...... 3 0/232134 - Lot 627 on CG3024 ...... 29 Legal recovery action – leasehold land . 24 Application for Show Holiday 2018 ...... 27 Matters of Public Interest ...... 3 Business arising out of minutes of Mayor’s and Councillors’ Reports ...... 45 previous meeting ...... 3 Meetings authorised by Council ...... 45

Closed session...... 50 Opening of Meeting ...... 3 Closure of Meeting ...... 50 Operational Report for June 2017 ...... 34 Community Assistance Grants – Somerset Excellence Bursary 2017 – 2018 – Planning and Building Services Monthly Blake Anderson ...... 37 Report - June 2017 ...... 4 Confirmation of Minutes ...... 3 Proposed Temporary Road Closure – Consideration of notified motions ...... 49 Silverleaves Road – Watts Airfield Event Cr Brieschke – Councillor’s report ...... 46 ...... 27 Cr Brieschke – Matters of Public Interest 3 Cr Choat – Councillor’s report ...... 46 Queensland Pest Animal Symposium Cr Gaedtke – Councillor’s report ...... 47 2017 ...... 45 Cr Gaedtke – Matters of Public Interest .. 4 Cr Hall – Councillor’s report ...... 45 RADF Cheque Presentation – Kilcoy Art Cr Hall – Matters of Public Interest ...... 3 Society Inc (KASI) ...... 49 Cr Ogg – Councillor’s report ...... 47 RADF Cheque Presentation – Nuts & Cr Whalley – Councillor’s report ...... 47 Bolts ...... 50 Rate notice copies ...... 25 Development Application No 16848 - Receipt of Petition ...... 49 Lockyer View Rd, Wivenhoe Pocket .... 5 Reception of notices of motion for next Documents – Council owned building ... 50 meeting ...... 49 Dog registration due date ...... 21 Reel Wivenhoe Classic ...... 39

Esk Garden Lifestyle Fair ...... 38 Sale of Council land – Bachmann Road Evacuation Centres - Memorandum of Glamorgan Vale ...... 25 Understanding ...... 31 Extension of commercial lease of land The Lowood Truck Show - Saturday, 26 Part of Lots 16 SP133023 and 17 August 2017 ...... 31 SP133023 Railway Street Lowood ..... 26 Tourism and Promotions Report - June 2017 ...... 40 Fernvale Futures Complex room hire assistance package ...... 22

Minutes of Ordinary Meeting 12 July 2017

Opening of Meeting The Mayor, Cr Graeme Lehmann, opened the meeting at 9am.

Leave of Absence Nil

Confirmation of Minutes

Decision Moved – Cr Ogg Seconded – Cr Hall

“THAT the Minutes of the Ordinary Meeting held on 28 June 2017 as circulated to all Members of Council be confirmed”. Carried

Business arising out of minutes of previous meeting Nil

Matters of Public Interest

Cr Hall – Matters of Public Interest

17 July 2017 – Brisbane Valley Landcare AGM at Kilcoy

21 July 2017 - Christmas in July at Lowood at Clock Park

22 July 2017 – Rural Fire Brigade icebreaker demonstration at Kilcoy showgrounds

25 July 2017 - Lowood High School Pathway to Success

Cr Brieschke – Matters of Public Interest Wed 12 July NDIS information morning at Toogoolawah Community Connection Point, McConnell Park, 10 - 11.30am The Toogoolawah Christmas Tree Committee will host their Footy Night Fundraiser ‘The Decider’, Qld v NSW on the big screen at Toogoolawah Pictures, admission $5, children free

Thurs 13 Toogoolawah Show Society meeting, 7.30pm

Mon 17 Brisbane Valley Kilcoy Landcare meeting, Kilcoy Information Centre, 9.30am

Tues 18 Lowood Residents Group meeting, 7pm., Lowood RSL

Fri 21 Christmas in July hosted by Lowood Action Group, 4 - 7.30pm

Tues 25 Lowood CWA 90th Birthday celebration, 10am

Minutes of Ordinary Meeting 12 July 2017

Cr Gaedtke – Matters of Public Interest 21 July Christmas in July – Lowood

22 July Rural Fire Challenges – Kilcoy Showground

25 July Lowood QCWA 90th Birthday

27 July Glamorgan Vale QCWA Birthday

29 July KASI Christmas In July

The Brisbane Valley Rail Trail (BVRT) Users thanked Somerset Regional Council for fabricating and supplying the very much needed BVRT Detour signs. By all reports the signs made an immediate difference, by providing rail trail users easy navigation of the detour route. Feedback from cyclists using the detour route has been very positive.

Subject: Planning and Building Services Monthly Report - June 2017 File: Governance - Reporting - Officer Reports Action Officer: DPAD, SP, BS, PI

Background/Summary In delivering on the Themes identified in Council’s current Operational Plan, it is with pleasure that we submit a synopsis of the Sections’ activities during the month of June 2017.

NATURAL SOMERSET Nil

VIBRANT SOMERSET Council’s parkland and recreation strategies are progressively implemented as part of the development assessment and delivery process.

WELL PLANNED SOMERSET During the month officers continued attending workshops to better understand the new State Planning legislation, which will be in force in 2017.

Planning Development Applications During the month twenty-one (21) Development Applications were received, nine (9) above the number of applications during the same month in the previous year. Details form part of the attachments.

Building Development Approvals A total of forty-four (44) building approvals were issued in the region for May. This is up on the April total of thirty (30). The percentage of ‘Council approved’ building applications is 25% of all building approvals for the month of May.

Plumbing Compliance Permits and Inspections The number of plumbing and drainage approvals for June 2017 was 13; this figure is the same as the figure of 13 for June 2016.

The number of treatment plants on Councils register is 1731 of which 50 or 2.88% are currently overdue for servicing. Letters have been sent to the owners of these systems to ensure compliance. Penalty infringement notices have been issued to repeat offenders.

Minutes of Ordinary Meeting 12 July 2017

UNITED SOMERSET Information pamphlets, development application kits and website information for most aspects of development continue to be available and updated on a regular basis.

Attachments Spreadsheets and Graphs

Recommendation THAT the report be received and the contents noted.

Decision: Moved - Cr Gaedtke Seconded - Cr Whalley

“THAT the report be received and the contents noted.” Carried

Subject: Development Application No 16848 - Application for a Development Permit for a Material Change of Use for a Telecommunications Facility affected by Biodiversity overlay File No: DA16848 Assessment No: 00002-00000-000 Action Officer: PO-RC

Subject Land Location Lockyer View Road, Wivenhoe Pocket Real Property Description Lot 111 on RP156375 Area 2,000m2 Current land use Wivenhoe Pocket Rural Fire Brigade facility Easements and Encumbrances Nil

Somerset Region Planning Scheme 2016 Zone Rural

SEQ Regional Plan 2009-2031 Category Regional Landscape and Rural Production Area

Application Level of Assessment CODE Applicant/s nbn C/- Aurecon Australasia Applicants contact details Attn: Max Peel Locked Bag 331 Brisbane QLD 4001 Land Owner/s Somerset Regional Council Date application received 2 June 2017 Date properly made 6 June 2017

Referral Agencies Concurrence Agencies Nil Advice Agencies Nil Third Party Advice Agencies Queensland Government – Radiation Health

Minutes of Ordinary Meeting 12 July 2017

Attachments 1. Overall Site Plan and Site Setout Plan, Drawing No. 4FVL-51-07-WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016. 2. Site Elevation and Details Plan, Drawing No. 4FVL-51-07-WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016. 3. Queensland Government, Department of Health Third Party Advice, 8 June 2017.

RECOMMENDED DECISION Approve the Development Application subject to the requirements and conditions contained in the Schedules and Attachments.

1.0 APPLICATION Pursuant to Chapter 6 Section 260(1) and (3) of the Sustainable Planning Act 2009 (SPA), the applicant has made a properly made development application and is seeking approval for a Development Permit for Making a Material Change of Use for a Telecommunications facility affected by the Biodiversity overlay.

The following level of assessment applies to the development under the Somerset Region Planning Scheme:

 Code Assessable for Telecommunications facility.

The site is located in the Rural zone and the assessment criteria is the Rural zone code, Telecommunications facilities code, Biodiversity overlay code, Services, works and infrastructure code, Transport, access and parking code; South-East Queensland Regional Plan 2009-2031 and Regulatory Provisions.

An application is required because establishing a Telecommunications facility in the Rural zone triggers assessable development.

2.0 PROPOSAL Aurecon, acting on behalf of nbn and Ericsson are seeking approval for the use and development of a Telecommunications facility located off Lockyer View Road, Wivenhoe Pocket and described as Lot 111 on RP156375. The proposal comprises erecting and constructing a new 40m monopole (overall height 41m), and ancillary components including two (2) outdoor units (ODU) enclosed within a secured compound.

The proposed Telecommunications facility is located in an area which has previously been cleared; therefore, no vegetation clearing is required or proposed as part of the construction or operational phase of the proposed development.

The applicant proposes a new Telecommunications facility comprised of the following elements:

 Installation of a 40m monopole;

 Installation of one(1) 900mm diameter parabolic dish antenna for transmission purposes, located at an elevation of 37m on the monopole;

 Installation of three (3) panel antennas (dimensions 0.75m high x 0.3m wide x 0.15m deep), located at an elevation of 40m;

 Installation of two (2) outdoor equipment units (dimensions: 1.5m high x 0.65m wide x 0.65m deep). The outdoor units will be installed on an elevated platform and will be

Minutes of Ordinary Meeting 12 July 2017

metallic grey in colour; and

 Installation of associated feeder cables that will run underground from the equipment cabinets, and internally within the monopole to service the antennas.

The location of the proposed facility encompasses a 10m x 10m (100m2) lease area situated at the rear region of the property, close to the existing water tank. The proposed facility will be enclosed by a 2.4m high chainlink fence with a 3m wide access gate. All antennas are to be mounted on the proposed monopole.

The applicant has proposed that power will be supplied to the site via a new underground electrical route.

The proposed Telecommunications facility will be self-contained and operate on a continuous unstaffed basis. General maintenance works will be conducted three (3) times a year.

Once installed, the facility will provide wireless broadband services to the surrounding premises in Wivenhoe Pocket.

The applicant has considered alternative locations and the possibility of co-locating the proposed facility with existing facilities in the region. However, the application as proposed is considered by the applicant to be the best possible outcome for the area the facility serves.

Proposal drawings are provided as Attachments 1-2.

3.0 SITE DETAILS The site has a total area of 2,000m2 and is regular in shape. Its boundaries are defined by Lockyer View Road to the south-east and adjoining properties to the remaining boundaries. Vehicle access to the site is via Lockyer View Road. The site is currently occupied by the Wivenhoe Pocket Rural Fire Brigade, its associated infrastructure and a water tank measured at 12m in height.

The site is relatively cleared of vegetation. It is not known to be prone to slip, subsidence, erosion or inundation.

4.0 SURROUNDING LAND USES The immediate area surrounding the site is characterised by similar size residential allotments, dominated by single dwelling houses and associated outbuildings, and larger rural properties comprising the wider area.

5.0 ASSESSMENT 5.1 STATE LEGISLATION This application is made under the provisions of the Sustainable Planning Act 2009. As such it is subject to the requirements of the Regulatory Provisions of the South East Queensland Regional Plan 2009-2031 (SEQRP), relevant Acts and State Planning Policies.

5.2 SEQ REGIONAL PLAN 2009-2031 The site is located within the Regional Landscape and Rural Production area under the SEQRP. The proposal is for a Telecommunications facility and no urban or rural residential development is proposed. Therefore, the proposal is compliant with the provisions of the Regional Landscape and Rural Production Area and is consistent with the strategic intent requirements for the area. The proposed use does not require assessment against the SEQRP Regulatory Provisions.

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5.3 VEGETATION MANAGEMENT ACT 1999 There is no vegetation of significance as per the Department of Environment and Resource Management mapping.

5.4 ENVIRONMENTAL PROTECTION ACT 1994 The site is not listed on the Contaminated Land Register or the Environmental Management Register.

5.3 STATE PLANNING POLICY JULY 2016 As the Minister has identified, the State Planning Policy (SPP) has been reflected in the Somerset Region Planning Scheme (per section 2.1 of the planning scheme). Therefore, the proposed development does not require assessment against the SPP’s ‘interim development assessment provisions’.

6.0 LOCAL GOVERNMENT LEGISLATION The Somerset Region Planning Scheme identifies relevant codes and overlays against which the development is to be assessed with proposed solutions measured against the performance outcomes proposed by the Code. In instances where alternative solutions are provided in lieu of the probable solutions they are discussed below.

Applicable Code Performance Outcome Is Alternative Compliance Solution Provided? Rural zone code Yes Not required Telecommunications facility code Yes Yes Service, works and infrastructure code Yes Not required Transport, access and parking code Yes Not required

Applicable Overlay Code Performance Outcome Is Alternative Compliance Solution Provided? Biodiversity overlay code Yes Yes

The development as proposed complies with the provisions of the relevant codes identified in the Somerset Region Planning Scheme with the exception of the following:

Telecommunications facilities code Amenity Performance outcome Acceptable outcome PO1 AO1.2 The design and form of the tower mitigates The tower is located a minimum distance of visual impacts on the character of the locality 50 metres from a sensitive land use. to the greatest extent practicable and the tower does not cast shadows on nearby land such that the amenity of sensitive land uses or public open space is unacceptably reduced.

Applicant’s comment The closest sensitive land use to the site is a dwelling house on an adjoining lot – 118 Lockyer View Road – which is situated approximately 25m to the south-east of the proposed facility.

Despite the reduced setback to nearby dwellings, the proposed facility location is considered

Minutes of Ordinary Meeting 12 July 2017 to provide the most appropriate solution to ensure the targeted dwellings and businesses in Wivenhoe Pocket will receive a reliable Fixed Wireless service whilst achieving ‘line of sight’ to other Fixed Wireless facilities in the wider Somerset area.

It is important to note that the proposed Telecommunications facility has to be located close to the community it is servicing, to ensure a quality and reliable service. Therefore, infrastructure is sometimes located in close proximity to residential land uses. The proposed facility is considered to be appropriately located as it allows for buffering between incompatible land uses. Existing mature vegetation on site and in the wider area, in conjunction with the undulating topography will also minimise the visual impact of the facility when viewed from certain perspectives. The potential visual impacts of the facility are considered to be mitigated for the following reasons:

4.0 Scattered vegetation contained within adjoining and nearby properties will assist in obscuring views towards the proposed facility surrounding area;

5.0 The undulating topography of the area will assist in obscuring views of the proposed facility from the south, east and west;

6.0 The proposed facility has been strategically located outside of ‘High Scenic Amenity Areas’ outlined within the Strategic Framework mapping;

7.0 The proposed facility is set back a generous distance from identified Scenic Routes

8.0 No vegetation clearing is required, and impacts on environmentally sensitive areas is able to be avoided

9.0 This location enables the height of the proposed facility to be restricted to 40 m, whilst utilising a monopole structure, which is slim-line in appearance and reduces visual bulk compared to alternative structure types (i.e. lattice tower); and

10.0 This location enables nbn to achieve coverage to all the targeted localities throughout Wivenhoe Pocket and obtain line of sight to other planned sites in the nbn™ wireless network.

For these reasons, the extent of noncompliance with PO1 is considered to be acceptable in this instance.

Officer’s comment Given that no vegetation will be removed as part of the development, the existing vegetation will assist in obscuring views of the tower from the immediate area. Due to its large separation distance from the Brisbane Valley Highway and High scenic amenity area to the site and the proposed monopole design, it is considered that the proposed facility will have low visual impacts on the character of the locality.

The applicant has also investigated two alternative candidate sites within the locality. These alternative sites were dismissed by the applicant citing a facility in the two locations would require large amount of vegetation clearing in areas listed by the State government as Category B (Remnant Vegetation) and the possible visual impact in an area mapped as containing High scenic amenity value.

It is considered that the development as proposed achieves the PO1 of the Telecommunications facilities code.

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PO4 AO4.1 Where practicable, telecommunications Telecommunications facilities are co-located facilities that have a significant visual impact with existing facilities. such as radio masts or towers are co-located to reduce the cumulative visual impacts of multiple facilities.

Applicant’s comment There were no appropriate or practical opportunities to co-locate on existing telecommunications facilities or co-site with existing telecommunications infrastructure in the Wivenhoe Pocket area. Therefore, the facility has been appropriately sited and designed to achieve broad coverage, while minimising visual intrusion.

Planner’s comment In this instance, there is currently no existing tower in the locality of Wivenhoe Pocket. The applicant has also demonstrated that it is not practical to co-locate the proposed facility with an existing facility in another locality.

The closest existing facility is located at Fernvale, more than 7km south-east of Wivenhoe Pocket. Given the separation distance, co-location with the existing tower would not provide adequate service to the premises in Wivenhoe Pocket.

The proposal has given consideration to the visual impact of the proposed tower. The existing vegetation will assist in obscuring views of the tower and the unpainted galvanised steel monopole design will also reduces the visual impact to the amenity of the locality.

It is considered that the development as proposed achieves PO4 of the Telecommunications facilities code.

Biodiversity overlay code Performance outcome Acceptable outcome PO14 Where for Material Change of Use Development is sufficiently setback and AO14.3 minimises impacts on koalas, koala habitat A minimum setback of 50 metres is provided values, and koala habitat connectivity and between buildings and structures and areas employs measures to manage impacts on mapped as bushland koala habitat on koala biodiversity values. Biodiversity overlay maps OM-003c-d.

Note - Koalas are listed as vulnerable under Where within the Rural zone or Rural the Environment Protection and Biodiversity residential zone Conservation Act 1999 (EPBC Act). Referral AO14.6 under the EPBC is required for certain Where within the Rural zone or Rural actions. residential zone the minimum setbacks identified in AO14.3 to AO14.5 are taken to Note - Where a suitably qualified person be 100 metres. demonstrates that the mapped koala habitat values attributed to the site are not present on the site the above performance outcome may not apply (subject to Council discretion).

Applicant’s comment No comments.

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Officer’s comment The facility is proposed to be located within 100m of mapped Secondary koala habitat. However, the proposed development is located in an existing cleared area. The application also does not require the removal of any vegetation and will be entirely fenced.

Therefore, if the application is supported, a condition will be included requiring the use of a koala exclusion panel (smooth unclimbable plastic strip) be integrated into the fencing around the proposed facility, therefore, excluding koalas from entering the compound.

It is considered that the development as proposed achieves PO14 of the Biodiversity overlay code.

7.0 OTHER PLANNING CONSIDERATIONS 7.1 Trunk Infrastructure and Services The following items of trunk infrastructure and services applicable to the proposed development are individually addressed below.

7.2 Water Supply The proposed facility is to be unmanned and as such does not require a potable water supply.

7.3 Sewerage The proposed facility is to be unmanned and as such does not require an effluent disposal system.

7.4 Stormwater/Drainage The proposed development is not considered to have any adverse impacts upon stormwater. However, the landowners must ensure that stormwater is delivered to a legal point of discharge.

7.5 Roads The site has a single street frontage to Lockyer View Road. The proposed development will reuse the existing access to the site from Lockyer View Road, which is constructed to a sealed standard.

7.6 Services All infrastructure and services including the provision of underground electricity and telecommunication services are available to the site.

7.7 Environment The proposed development will not result in environmental degradation.

7.8 Heritage The site neither adjoins nor contains a heritage feature listed in either the State Queensland Heritage Register or Council’s Local Heritage Register.

8.0 COMMUNITY CONSULTATION Despite the application being defined by the planning scheme as Code assessable, the applicant undertook voluntary public consultation of the proposal in the form of a public information session.

The public information session was conducted on the 21 June 2017 from 3pm to 6pm at the Fernvale Community Hall. The applicant has advised that in total, they received seven (7) feedback forms during the public information session, of which six (6) were in support of the

Minutes of Ordinary Meeting 12 July 2017 proposed development and 1 (one) was against. In total, approximately 15-20 people attended the session.

9.0 STATE AGENCY REFERRALS 9.1 Concurrence Agencies There are no Concurrence Agencies relating to this application.

9.2 Advice Agencies There are no Advice Agencies relating to this application.

9.3 Third Party Advice Agency Queensland Government, Department of Health – Radiation Health Unit The application was referred for Third Party Advice to the Radiation Health Unit, Health Protection Branch of the Department of Health who advised that the proposed facility is estimated to operate well below the exposure limits stated in the Radiation Protection Standard Maximum Exposure Levels to Radiofrequency Fields – 3kHz to 300GHz.

Correspondence from the Radiation Health Unit has been attached as Attachment 3.

RECOMMENDED DECISION THAT Council approve the Development Application for a Material Change of Use for a Development Permit for Telecommunications facility affected by the Biodiversity overlay on land described as Lot 111 on RP156375 and situated at Lockyer View Road, Wivenhoe Pocket subject to the requirements and conditions contained in the Schedules and Attachments.

SCHEDULE 1 – GENERAL CONDITIONS No Condition Timing 1.1 Carry out the development generally in accordance with At all times the material contained in the development application, supporting documentation and the plan(s) listed below, except where amended by these conditions of approval.

Overall Site Plan and Site Setout Plan, Drawing No: 4FVL- 51-07-WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016. Site Elevation and Details Plan, Drawing No.: 4FVL-51-07- WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016. Queensland Government, Department of Health Third Party Advice, Dated 8 June 2017.

1.2 Comply with the relevant provisions of the Somerset At all times Region Planning Scheme; Planning Scheme Policies and Local Laws.

1.3 A legible copy of this development approval package is to At all times during the be available on the premises at all times during construction phase construction.

1.4 Pay to Council any outstanding rates, charges or expenses Prior to levied by Council over the subject land commencement of use

Minutes of Ordinary Meeting 12 July 2017

1.5 A koala exclusion panel (smooth unclimbable plastic strip) Prior to is to be integrated into the fencing around the proposed commencement of use facility, to exclude koalas from entering the compound.

1.6 During construction phases, measures are to be taken in During construction construction practices to not increase the risk of death or phase injury to koalas.

1.7 Obtain Council approval for the demolition or removal of Prior to any existing buildings on site necessary for the approved commencement of use development to proceed.

SCHEDULE 2 – Engineering Assessment Manager No Condition Timing Public Utilities/Infrastructure 2.1 Bear the costs of works carried out to Council and utility Prior to Compliance services infrastructure and assets, including any alterations Assessment and repairs resulting from compliance with these conditions.

Vehicle Access 2.2 All vehicular access shall provide convenient and safe Prior to Compliance access and egress from the site in accordance with Assessment Somerset Regional Council Development Manual and Standard Drawings.

2.3 The applicant is responsible for maintenance of vehicular At all times access from the road carriageway to the lease boundary.

Erosion and Sediment Control 2.4 Erosion and sedimentation controls shall be implemented, At all times as necessary, and shall be maintained to Council’s satisfaction at all times during the course of the project. Should Council determine that proposed controls are ineffective or a downstream drainage system has become silted, the developer will:

 Be required to install additional measures.  Be responsible for the restoration work.

Stormwater drainage 2.5 Ensure Stormwater drainage is delivered to a lawful point Before the change of discharge happens

SCHEDULE 3 – Environmental Assessment Manager

3.1 All solid, semi-solid and liquid waste generated from the At all times construction and occupation of this approved development must be collected and disposed of by Council’s contractor or other Council approved waste collector unless otherwise

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approved by Council.

All construction / demolition or other waste is to be During construction removed from the site and deposited at an approved waste phase disposal facility in a manner acceptable to Somerset Regional Council unless otherwise authorised by Council.

The holder of this development approval must not: At all times

. Burn or bury waste generated in association with this development approval at or on the development site; nor . Allow waste generated in association with this development approval to burn or be burnt or buried at or on the development site; nor . Stockpile any waste on the development site.

The holder of this development approval must not: During construction phase . Release stormwater runoff into a roadside gutter/ swale, stormwater drain or water that results in a build-up of sand, silt or mud in the gutter, drain or water; or . Deposit sand, silt or mud in a roadside gutter, stormwater drain or water; or in a place where it could reasonably be expected to move or be washed into a roadside gutter/swale, stormwater drain or water and result in a build-up of sand, silt or mud in the gutter, drain or water.

Advice This approval has effect in accordance with the provisions of Division 5 Section 339 of the Sustainable Planning Act 2009. [A copy of Section 339 will be enclosed with the Decision Notice].

Relevant Period - Pursuant to Section 341 of the ‘Act’ the approval will lapse if the first change of the use under the approval does not start within the ‘relevant period’ – four (4) years starting the day the approval takes effect.

The Sustainable Planning Act 2009 (SPA) states that any change to the use or the scale or intensity of the approved use requires the submission of a new development application and subsequent development approval.

Separate development approval is required for any building work and plumbing/drainage work necessitated by the conditions contained in this approval.

Dust pollution arising from the construction and maintenance of the works required by this approval are the applicant’s responsibility. The applicant must comply with any lawful instruction from Council’s Manager of Operations if in his opinion a dust nuisance exists.

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Pursuant to Division 8 Section 461 of the Sustainable Planning Act 2009, the Applicant has the Right of Appeal to the Planning and Environment Court regarding any condition of this approval; another matter stated in the development approval and the identification or inclusion of a code under section 242 of the ‘Act’. [A copy of the Right of Appeal will be enclosed with the Decision Notice].

Attachments for the Decision Notice include:  Overall Site Plan and Site Setout Plan, Drawing No.: 4FVL-51-07-WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016.  Site Elevation and Details Plan, Drawing No.: 4FVL-51-07-WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016.  Queensland Government, Department of Health Third Party Advice, Dated 8 June 2017.

Decision: Moved - Cr Whalley Seconded - Cr Brieschke

“THAT Council approve the Development Application for a Material Change of Use for a Development Permit for Telecommunications facility affected by the Biodiversity overlay on land described as Lot 111 on RP156375 and situated at Lockyer View Road, Wivenhoe Pocket subject to the requirements and conditions contained in the Schedules and Attachments.

Overall Site Plan and Site Setout Plan, Drawing No: 4FVL- 51-07-WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016. Site Elevation and Details Plan, Drawing No: 4FVL-51-07- WIVE-C2, Revision 01, Drawn and Prepared by MH at Aurecon, Dated 19 April 2016. Queensland Government, Department of Health Third Party Advice, Dated 8 June 2017.

1.2 Comply with the relevant provisions of the Somerset At all times Region Planning Scheme; Planning Scheme Policies and Local Laws.

1.3 A legible copy of this development approval package is to At all times during the be available on the premises at all times during construction phase construction.

1.4 Pay to Council any outstanding rates, charges or expenses Prior to levied by Council over the subject land commencement of use

1.5 A koala exclusion panel (smooth unclimbable plastic strip) Prior to is to be integrated into the fencing around the proposed commencement of use

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facility, to exclude koalas from entering the compound.

1.6 During construction phases, measures are to be taken in During construction construction practices to not increase the risk of death or phase injury to koalas.

1.7 Obtain Council approval for the demolition or removal of Prior to any existing buildings on site necessary for the approved commencement of use development to proceed.

2.3 The applicant is responsible for maintenance of vehicular At all times access from the road carriageway to the lease boundary.

 Be required to install additional measures.  Be responsible for the restoration work.

Stormwater drainage 2.5 Ensure Stormwater drainage is delivered to a lawful point Before the change of discharge happens

SCHEDULE 3 – Environmental Assessment Manager

All construction / demolition or other waste is to be During construction

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removed from the site and deposited at an approved waste phase disposal facility in a manner acceptable to Somerset Regional Council unless otherwise authorised by Council.

The holder of this development approval must not: At all times

Advice This approval has effect in accordance with the provisions of Division 5 Section 339 of the Sustainable Planning Act 2009. [A copy of Section 339 will be enclosed with the Decision Notice].

Separate development approval is required for any building work and plumbing/drainage work necessitated by the conditions contained in this approval.

Minutes of Ordinary Meeting 12 July 2017

Subject: Application for Liquor Licence - Albertos Italian Restaurant - 1 Railway Street Coominya File Ref: Laws and enforcement - Licences - Liquor licensing Action Officer: PO-MO

Background/Summary The Office of Liquor and Gaming Regulation has advised that an application has been received from Saas Holdings Pty Ltd for a Liquor Licence for the Alberto’s Italian Restaurant at 1 Railway Street, Coominya. The proposed licence is for Commercial Other – Subsidiary on Premises Licence (Meals), which allows for the sale of liquor for consumption on the premises where the principal activity is the provision of meals prepared and served to be eaten on the premises.

The trading hours proposed are as follows:

10am to 12am, Monday to Sunday

The site is located within the Township zone of Coominya, in the commercial centre of the township. The site is currently occupied by the Blue Teapot Cafe, and is described as Lot 115 on C5481. The premises has a current food licence issued to Saas Holdings Pty Ltd for the Blue Teapot Cafe. Council officer’s note a new name of premises on the application, being Alberto’s Italian Restaurant.

The owners of the Blue Teapot Cafe have been discussing the planning requirements for a new deck with Council, to provide an additional outdoor seating area at the rear of the shop/cafe. Council officers have reviewed the proposed plans, and advised the owner that a Material Change of Use application is required, for an intensification of an existing use – Food and drink outlet. Council officers have provided relevant documents and advice to allow the owner to make the application.

The owner has advised Council (Doc 963722) that they are expecting a maximum capacity of 54 persons following the extension, up from 35 persons in the existing situation. The new extension will create an additional 59m2 of dining area.

The Office of Liquor and Gaming Regulation advised that application relates to the existing internal areas and an “outdoor dining area” but could not confirm if it was the proposed deck extension. Council currently has no records of an existing outdoor dining area. By law the Liquor and Gaming must afford Council the opportunity to:

 Comment on the reasonable requirements of the public in the locality.  Object to the granting of the application on the grounds that the amenity, quiet or good order of the locality would be lessened.

Attachments Locality Plan of Lot 115 on C5481 Notification by the Office of Liquor and Gaming Regulation of the Department of Justice and Attorney General

Recommendation THAT Council advise the Office of Liquor and Gaming Regulation of the Department of Justice and Attorney General that Council offers no objection to the application from Saas Holdings Pty Ltd to allow the sale of alcohol for consumption on the premises associated

Minutes of Ordinary Meeting 12 July 2017

with the provision of meals prepared and served to be eaten on the premises during trading hours 10am to 12 midnight Monday to Sunday at Alberto’s Italian Restaurant at 1 Railway Street, Coominya and described as Lot 115 on C5481, where within the existing lawful use of the premises.

Decision: Moved - Cr Hall Seconded - Cr Whalley

“THAT Council advise the Office of Liquor and Gaming Regulation of the Department of Justice and Attorney General that Council offers no objection to the application from Saas Holdings Pty Ltd to allow the sale of alcohol for consumption on the premises associated with the provision of meals prepared and served to be eaten on the premises during trading hours 10am to 12 midnight Monday to Sunday at Alberto’s Italian Restaurant at 1 Railway Street, Coominya and described as Lot 115 on C5481, where within the existing lawful use of the premises.” Carried

Subject: Financial reports File Ref: Financial management - meetings - monthly financial statements Action Officer: DFIN

Background/Summary

Financial reports Monthly financial reports for the period 1 July 2016 to 29 June 2017 are attached in accordance with section 204 of the Local Government Regulation 2012 including comments in respect of performance against budget.

A draft set of financial statements including all yearend adjustments will be provided to Council’s audit committee and to Council’s auditors for auditing after 6 September 2017.

Grants Council is awaiting advice about:

 Council’s Australian Government’s Building Better Regions Fund Brisbane Valley Rail Trail application which was lodged on 27 February 2017.

 Council’s Australian Government’s Bridges Renewal Programme (BRP) round 3 submissions which were lodged in May 2017 for 12 bridges

Council officers are developing a grant application under the Australian Government’s Heavy Vehicle Safety and Productivity Programme (HVSPP) for a further Gregors Creek Road widening and strengthening upgrade. This program has not yet officially opened.

Rates Rates are issued in six monthly cycles. Overdue rates have been contained as follows:

 $1.49 million – 31 December 2016  $1.58 million – 29 June 2017

Council issued 29 notices of intention to sell land for overdue rates or charges totalling

Minutes of Ordinary Meeting 12 July 2017

$165,969 on 19 May 2017. As at 29 June 2017, there were 12 sale actions still current with $64,049 outstanding.

Contract matters To assist compliance with section 237 of the Local Government Regulation 2012, Council has potentially entered into purchase contracts for a value greater than $200,000 as indicated in the attached payments listing including as follows:

 A and M Civil Contracting Pty Ltd - $366,392 - contract road, bridge and park construction and maintenance services/ materials - payment 35491

 Local Government Mutual - $282,209 – public liability insurance - payment 35463

A full listing of payments is attached as per Council’s previous request.

Road maintenance detail Councillors have also previously requested additional information about road maintenance:

Rural Urban Total ($000's) ($000's) ($000's) Bitumen road maintenance 501 129 630 Gravel road maintenance 2,005 70 2,075 Roadside drainage 392 149 541 Culvert maintenance 109 - 109 Vegetation maintenance 431 232 663 Traffic furniture 204 69 273 Linemarking 17 14 31 Total actual year to date 3,659 663 4,322 Expected pro-rata budget year to date 4,005 529 4,534

Council’s 30 most costly road segments for ordinary maintenance this financial year were:

Rasmussen Rd Mt Archer (gravel) Ch0-Ch1850 $ 113,714 Esk Crows Nest (gravel) Ch26120-Ch34090 $ 83,149 Pohlmans Range Road (gravel) Ch0-Ch2980 $ 70,725 Banks Creek Road (gravel) Ch4670-Ch12870 $ 47,887 Banks Creek Road Ch3800-Ch4500 $ 42,299 Mt Byron Road (gravel) Ch2020-Ch15370 $ 36,870 E Summervilles Road (gravel) Ch770-Ch2850 $ 34,620 Wanora Road (gravel) Ch1200-Ch3160 $ 32,749 Mt Mulgowie Road (gravel) Ch840-Ch3100 $ 32,213 Gregors Creek Road (bitumen) Ch5530-Ch6810 $ 31,531 Harris Road (gravel) Ch3340-Ch3600 $ 31,120 Voss Road (gravel) Ch880-Ch2690 $ 30,825 Cedarvale Road CulvCh2.0 $ 29,413 Westvale Road (gravel) Ch1340-Ch13550 $ 27,263 Rifle Range Road (gravel) Ch2770-Ch3800 $ 26,367 Monsildale Road (gravel) Ch1630-Ch10200 $ 24,529 Kipper Ck Road (gravel) Ch2500-Ch5060 $ 24,172 Muckerts La (gravel) Ch1370-Ch2780 $ 24,060 Roseborough Road (gravel) Ch60-Ch2340 $ 23,717 Mahons Road (bitumen) Ch0-Ch7480 $ 23,621 Turtle Creek Road (bitumen) Ch0-Ch5640 $ 23,017 Diaper Road (gravel) Ch3000-Ch6200 $ 22,998

Minutes of Ordinary Meeting 12 July 2017

Lehmanns Road (gravel) Ch1920-Ch2840 $ 22,988 Kennedy Road WPckt (gravel) Ch0-Ch1250 $ 21,846 Ivory Creek Road (gravel) Ch10150-Ch12590 $ 21,653 Kipper Creek Road B (gravel) Ch110-Ch2300 $ 21,372 Coal Creek Road (gravel) Ch120-Ch1920 $ 19,453 Banks Ck-England Ck Rd Ch1150-Ch1650 $ 19,383 Drapers Road West (gravel) Ch100-Ch1630 $ 18,883 Bischoffs Road (gravel) Ch7510-Ch8160 $ 18,667 Subtotal $1,001,104

Attachments Operating reports, statement of balances, cash flows and equity movements, capital works report, summary of largest 70 payments to payees and detailed listing of payments

Recommendation THAT the reports including payments presented totalling $9,357,556.70 be received.

Decision: Moved - Cr Hall Seconded - Cr Ogg

“THAT the reports including payments presented totalling $9,357,556.70 be received.” Carried

Subject: Dog registration due date File Ref: Financial management - setting of cost recovery fees Action Officer: DFIN

Background/Summary Dog registration renewal notices under section 56 of the Animal Management (Cats and Dogs) Act 2008 were issued on 12 June 2017 showing a due date of 1 August 2017 and relevant discounts.

A change to the register of cost recovery fees is now recommended in order to potentially save administrative costs in respect of payments received on 2 and 3 August 2017.

Recommendation THAT the date in the line “due date in respect of registration fees” under dog registration in the 2017/2018 register of cost recovery fees be amended from 1 August 2017 to 3 August 2017.

Decision: Moved - Cr Choat Seconded - Cr Brieschke

“THAT the date in the line ‘due date in respect of registration fees’ under dog registration in the 2017/2018 register of cost recovery fees be amended from 1 August 2017 to 3 August 2017.” Carried

Minutes of Ordinary Meeting 12 July 2017

Subject: Annual land valuation consultation File Ref: Rates and government valuations - valuations - shire revaluations Action Officer: DFIN

Background/Summary The Valuer-General has sent a letter requesting Council’s opinion as to whether an annual valuation of rateable land in Somerset should be undertaken effective 30 June 2018.

Council pays the State Government more than $100,000 per annum in compulsory annual valuation levies whether or not an annual valuation is performed.

A State government land revaluation for Somerset has been undertaken effective 30 June 2017.

The previous revaluation was as at 30 June 2014.

It is considered that if annual valuations were conducted every year instead of every three years, then this might help to moderate changes in official State land values.

Council rates, State Government land tax and State Government land rentals are based on the official State land valuations.

Recommendation THAT the Valuer-General be advised that Council requests an annual revaluation in order to moderate future changes to valuations, because there may be a community benefit in property owners receiving updated information about official property values and because Council pays for an annual revaluation.

Decision: Moved - Cr Whalley Seconded - Cr Choat

“THAT the Valuer-General be advised that Council requests an annual revaluation in order to moderate future changes to valuations, because there may be a community benefit in property owners receiving updated information about official property values and because Council pays for an annual revaluation.” Carried

Subject: Fernvale Futures Complex room hire assistance package File Ref: Council properties - leasing out - buildings Action Officer: DFIN

Background/Summary Two users have been hiring the large training room at Fernvale Futures for less than the rates applying in the adopted schedule of charges. This relates to a Council decision in February 2014.

The users are:

- Fernvale Women’s Group

Minutes of Ordinary Meeting 12 July 2017

- Fernvale Social Group

The recommendation below would allow these groups to continue to hire this large room at the same rates they have been charged in the past with a sunset date of 30 June 2018.

Recommendation THAT the schedule of charges be amended to include the following under Fernvale Futures Complex:

Hire fees for long term / repeat hire for a period of two (2) hours or less of the meeting room also apply for similar hire of the training room by the Fernvale Women’s Group or Fernvale Social Group only. These measures apply until 30 June 2018.

Decision: Moved - Cr Gaedtke Seconded - Cr Ogg

“THAT the schedule of charges be amended to include the following under Fernvale Futures Complex:

Carried

Subject: Land severed by road File Ref: Economic development - planning - regional development Action Officer: DFIN

Background/Summary Subdivision in the regional landscape and rural production area is generally not permitted under the South East Queensland Regional Plan. One exception is for lots that are severed by long-existing gazetted roads. The exception is preserved in the draft Planning Regulation 2017.

DA12864 is an example of a previously approved subdivision (one into two lots) near Marburg where this exception applied so that the portions of a parcel either side of a road became two parcels.

A mapping query has indicated that there may be as many as 700 freehold parcels in Somerset in private hands that are severed by roads. A minority of these parcels are in areas of generally higher land valuations in the south and east of Somerset.

To illustrate, a map is attached of three parcels of land (lot 470 CC2052, lot 533 CC2220 and lot 534 CC2221) that are severed by gazetted roads into eight fragments, implying that five new properties could be created by subdivision in this area.

For regional development purposes, it is recommended that low cost measures be employed to communicate the “severed by road” subdivision exception to relevant land owners in areas where this is considered appropriate.

Minutes of Ordinary Meeting 12 July 2017

Attachments  Page 164 South East Queensland Regional Plan 2009-2031 (subdivision)  Map of lot 470 CC2052, lot 533 CC2220 and lot 534 CC2221

Recommendation THAT relevant rate notices for parcels that are severed by roads that were gazetted before 2006 include a notation advising that subdivision of named parcels may be possible where considered appropriate and in the regional landscape and rural production area in and near the localities of Banks Creek, Borallon, England Creek, Glamorgan Vale, Glenfern, Hazeldean, Lake Manchester, Marburg, Minden, Mount Archer, Mount Kilcoy, Mount Tarampa, Prenzlau, Sandy Creek, Tarampa, Winya and Wivenhoe Pocket.

Decision: Moved – Cr Whalley Seconded - Cr Hall

“THAT relevant rate notices for parcels that are severed by roads that were gazetted before 2006 include a notation advising that subdivision of named parcels may be possible where considered appropriate and in the regional landscape and rural production area in and near the localities of Banks Creek, Borallon, England Creek, Glamorgan Vale, Glenfern, Hazeldean, Lake Manchester, Marburg, Minden, Mount Archer, Mount Kilcoy, Mount Tarampa, Prenzlau, Sandy Creek, Tarampa, Winya and Wivenhoe Pocket.” Carried

Subject: Legal recovery action - leasehold land File Ref: Financial management - revenue - debt recovery Action Officer: DFIN

Background/Summary A notice of intention to sell land for overdue rates or charges was issued for property 81269- 10000-000 lot 1 RP90516 in Hazeldean in May 2017 and $6,191 was recovered on 22 June 2017 to complete this action.

The same property owners also occupy neighbouring land 81269-20000-000 lot 2 RP90516 under a lease from Queensland Bulk Water Supply Authority (QBWSA or Seqwater).

The leaseholders are responsible for the payment of rates which are currently showing as $4,430 overdue. Council has been liaising with QBWSA over this debt and it is considered that legal recovery action against the leaseholders through the court system may be required.

Recommendation THAT legal rate recovery action be endorsed in respect of 81269-20000-000 lot 2 RP90516.

Decision: Moved - Cr Brieschke Seconded - Cr Whalley

“THAT legal rate recovery action be endorsed in respect of 81269- 20000-000 lot 2 RP90516.” Carried

Minutes of Ordinary Meeting 12 July 2017

Subject: Rate notice copies File Ref: Financial management - cost recovery fees Action Officer: DFIN

Background/Summary A change is sought to the register of cost recovery fees to extend the provision of rate notice copies at no cost as part of rates process improvements.

Recommendation THAT the following words in the register of cost recovery fees:

“Owner's copy of rate notice - current financial year, per notice - $0.00”

Be amended to read:

“Owner's copy of rate notice - current financial or current calendar year, per notice - $0.00”

Decision: Moved - Cr Choat Seconded - Cr Gaedtke

“THAT the following words in the register of cost recovery fees:

“Owner's copy of rate notice - current financial year, per notice - $0.00.”

Be amended to read:

“Owner's copy of rate notice - current financial or current calendar year, per notice - $0.00”.” Carried

Subject: Sale of Council land - Bachmann Road Glamorgan Vale - L 2 RP35632 File Ref: Council properties - disposal of land Action Officer: DFIN

Background/Summary Council resolved as follows on 14 June 2017:

“THAT no offers be accepted for tender 1028 for the sale of L 2 RP35632

THAT the Chief Executive Officer be authorised to negotiate the sale of L 2 RP32632 to a tenderer consistent with section 236 of the Local Government Regulation 2012.”

Tenderers were given the opportunity to submit revised offers by 11am on 6 July 2017.

Details of revised offers are provided in confidence for Councillors.

There are holding costs associated with this land which prompted the sale process.

Minutes of Ordinary Meeting 12 July 2017

Attachment Tender information of 6 July 2017 is provided to Councillors separate to the agenda

Recommendation THAT the offer from Gordon and Vicki Brewster dated 1 July 2017 for the purchase of L 2 RP35632 on Bachmann Road Glamorgan Vale be accepted.

Decision: Moved - Cr Whalley Seconded - Cr Choat

“THAT the offer from Gordon and Vicki Brewster dated 1 July 2017 for the purchase of L 2 RP35632 on Bachmann Road Glamorgan Vale be accepted.” Carried

Subject: Extension of commercial lease of land Part of Lots 16 SP133023 and 17 SP133023 Railway Street Lowood File Ref: Council Properties - Leasing Out - Council Land and Buildings - Doc Id 960703 AG496 Action Officer: DCORP

Background/Summary Council currently has a commercial lease of land with the Lowood Districts Christian Church for the land located at 41 Railway Street, Lowood part of Lot 16 and Lot 17 SP133023.

The building on site is the property of the Church. The lease is due to expire on 30 June 2018. However, the lease would be recommended for approval if Council has no use planned for the land.

Council is in receipt of correspondence from Trax Christian Church for an additional building to be placed on the land, with the intended additional building to be a railway carriage.

If agreed, this would require a minor extension of the existing lease area. No other leaseholders are impacted.

Attachments Letter and drawing of the new proposed carriage site

Recommendation THAT Council approve an extension to the lease area for Lowood Districts Christian Church for the purpose of an addition to the existing building, incorporating a railway carriage.

Decision: Moved - Cr Brieschke Seconded - Cr Ogg

“THAT Council approve an extension to the lease area for Lowood Districts Christian Church for the purpose of an addition to the existing building, incorporating a railway carriage.” Carried

Minutes of Ordinary Meeting 12 July 2017

Subject: Application for Show Holiday 2018 File Ref: Laws and enforcement - declarations - Holidays Act 1983 - Doc Id. 965559 Action Officer: DCORP

Background/Summary Council is in receipt of correspondence from the Queensland Treasury, Office of Industrial Relations, seeking Council’s advice on a Show Holiday for 2018.

Council has previously applied for a holiday in August, with respect to the Royal Queensland Show (Brisbane Exhibition).

Attachments Nil

Recommendation THAT Council request the granting of a Show Holiday for 2018 with respect to the Royal Queensland Show, with such holiday to be observed in August on the Monday immediately preceding People’s Day at the Show.

Decision: Moved - Cr Brieschke Seconded - Cr Ogg

“THAT Council request the granting of a Show Holiday for 2018 with respect to the Royal Queensland Show, with such holiday to be observed in August on the Monday immediately preceding People’s Day at the Show.” Carried

Subject: Proposed Temporary Road Closure - Silverleaves Road - Watts Airfield Event File Ref: Roads - road closures - temporary Action Officer: CSSA

Background/Summary Council has received an email from the secretary of Watts Bridge Memorial Airfield requesting a temporary closure of Silverleaves Road for the purpose of holding the 2017 Gathering of Eagles event between the hours of 8am to 4.30pm on Saturday, 19 and Sunday 20 August, 2017.

The 2017 Gathering of Eagles event will be held on Saturday 19 and Sunday 20 August 2017 and it is anticipated that 2 or 3 larger World War 2 aircraft will be attending this event and as such the additional length of main runway across Silverleaves Road may be required to accommodate these aircraft.

Watts Bridge Memorial Airfield Secretary has requested a temporary closure of Silverleaves Road from the Cressbrook Caboonbah Road intersection to the end of Silverleaves Road at Lot 14 RP862776 on Saturday 19 and Sunday 20 August 2017.

The landowners of Lot 1 RP117242, Lot 24 RP906051 and Lot 14 RP862776 will be affected by the temporary closure of Silverleaves Road.

Minutes of Ordinary Meeting 12 July 2017

On previous occasions when a request for closure has been considered, Council has required that the affected owners provide written confirmation that they have no objection to the road being closed for the days of the fly in and further that suitable arrangements be made to allow emergency travel on the closed section should it be required.

The secretary advised in the application for the temporary road closure that the committee will be seeking written approval from the landowner of Lot 24 RP906051 and Lot 14 RP862776. However, in previous years, this landholder has not been willing to sign a no objection letter.

In 2015, Silverleaves Road was temporarily closed for this event with the following conditions:

 That the road is only closed during periods when the increased runway length is required and further that the temporary road closure is only to be in place between the hours of 8.30am and 4.30pm.

 That during periods when the closure is active that both ends of the closure be manned by licensed traffic controllers.

 A temporary road closure permit has been obtained from the Queensland Police Department for the closure of Silverleaves Road and a copy provided to Council.

 Emergency services are advised of the proposed road closure.

 That provisions for controlled access is in place for the owners of Lot 1 RP117242, Lot 14 RP862776 and Lot 24 RP906051 and emergency services when required during the event.

 Signage to be displayed as per the traffic management plan and in accordance with the Manual Uniform Control Devices under the control of accredited traffic controllers.

It is noted that in 2015, Council officers did not receive any complaints or negative feedback regarding the temporary road closure of Silverleaves Road during or after this event.

Attachments Temporary traffic management plan – Silverleaves Road closure

Recommendation THAT Council approve the temporary road closure permit for Silverleaves Road on Saturday 19 and Sunday 20 August 2017 subject to the following conditions:

 THAT the road is only closed during periods when the increased runway length is required and further that the temporary road closure is only to be in place between the hours of 8am and 4.30pm.

 THAT during periods when the closure is active that both ends of the closure be manned by licensed traffic controllers.

 THAT a temporary road closure permit has been obtained from the Queensland Police Department for the closure of Silverleaves Road and a copy provided to Council.

Minutes of Ordinary Meeting 12 July 2017

 THAT emergency services are advised of the proposed road closure.

 THAT provision for controlled access is in place for the owners of Lot 1 RP117242, Lot 14 RP862776 and Lot 24 RP906051 and emergency services when required during the event.

 THAT signage to be displayed as per the traffic management plan and in accordance with the Manual Uniform Control Devices under the control of accredited traffic controllers.

Decision: Moved – Cr Hall Seconded - Cr Brieschke

“THAT Council approve the temporary road closure permit for Silverleaves Road on Saturday 19 and Sunday 20 August 2017 subject to the following conditions:

 THAT the road is only closed during periods when the increased runway length is required and further that the temporary road closure is only to be in place between the hours of 8am and 4.30pm.

 THAT during periods when the closure is active that both ends of the closure be manned by licensed traffic controllers.

 THAT a temporary road closure permit has been obtained from the Queensland Police Department for the closure of Silverleaves Road and a copy provided to Council.

 THAT emergency services are advised of the proposed road closure.

 THAT provision for controlled access is in place for the owners of Lot 1 RP117242, Lot 14 RP862776 and Lot 24 RP906051 and emergency services when required during the event.

 THAT signage to be displayed as per the traffic management plan and in accordance with the Manual Uniform Control Devices under the control of accredited traffic controllers.”

Carried

Subject: Application for renewal of term lease - 0/232134 - Lot 627 on CG3024 File Ref: Rates and Government Valuations - Notifications - Leases (Road Licence - Permit to Occupy - Stock Grazing Permit) (964154) Action Officer: TO

Background/Summary An email has been received from the Department of Natural Resources and Mines, reference 2015/007368, seeking Council’s view on renewal of the term lease of TL 0/232134 for grazing purpose over Lot 627 on CG3024, locality Minden.

Minutes of Ordinary Meeting 12 July 2017

The term of the lease expires on 06 February 2018. The land is leasehold land and presently leased for grazing.

The Department is also looking for Council’s view on any local non-indigenous cultural heritage values to be considered. Council is not aware of any local non-indigenous or cultural heritage values over the area being considered.

Council Engineer’s are presently reviewing options for the replacement of the timber bridge on Neuendorf Road. Depending upon consultation with adjoining landholders and the final option selected by Council for the replacement bridge, the present grazing lease may be impacted.

Accordingly, it is suggested that the Department of Natural Resources and Mines be advised of this potential impact and noted on the grazing lease renewal.

Attachments Parcel Map

Recommendation THAT Council advise the Department of Natural Resources and Mines that with regards to the reference number 2015/007368, it has no objection to the further leasing of Lot 627 on CG3024 being issued for grazing purposes provided it is kept free of noxious weeds. However, Council would like the following to be noted on the lease:

 Council is presently reviewing options for the replacement of the timber bridge on Neuendorf Road and depending upon final bridge alignment part of the lease area may be required for the construction of the new bridge and associated roadworks.

Further, Council is not aware of any non-indigenous cultural heritage values.

Decision: Moved - Cr Whalley Seconded - Cr Gaedtke

“THAT Council advise the Department of Natural Resources and Mines that with regards to the reference number 2015/007368, it has no objection to the further leasing of Lot 627 on CG3024 being issued for grazing purposes provided it is kept free of noxious weeds. However, Council would like the following to be noted on the lease:

Further, Council is not aware of any non-indigenous cultural heritage values.” Carried

Minutes of Ordinary Meeting 12 July 2017

Subject: Evacuation Centres - Memorandum of Understanding File Ref: Emergency services - planning - disaster planning Action Officer: DMO

Background/Summary Council have an informal agreement with the Department of Education and Training (DETE) to utilise schools as evacuation centres if required. In an effort to formalise this arrangement Council have been working with DETE to develop a memorandum of understanding (MoU), of which three (3) have now been signed by both parties;

Department of Education – Metropolitan Region

 Lowood State School  Fernvale State School

Department of Education – North Coast Region

 Kilcoy State School

Department of Education – Darling Downs West Region

 Esk State School  Toogoolawah State School

These documents outline the responsibilities for both Council and DETE should a school be required by the Local Disaster Management Group and/or Council during times of disasters. They will expire on 30 June 2020 and are subject to change at any time by either party.

Attachments Nil

Recommendation THAT this report be received and the contents noted.

Decision: Moved - Cr Ogg Seconded - Cr Brieschke

“THAT this report be received and the contents noted.” Carried

Subject: The Lowood Truck Show - Saturday, 26 August 2017 File Ref: Roads - road closures - temporary (965365, 965271) Action Officer: CSSA

Background/Summary An email has been received from the organisers of The Lowood Truck Show seeking approval to hold a procession within Lowood township. It is proposed that the procession of trucks will travel from Lowood Showgrounds from Lindemans Road, Prospect Street, Park Street, Michel Street, Main Street, Railway Street, Lindemans Road and turn back into the Lowood Showgrounds.

The organisers are expecting up to 150 vehicles taking part in this procession including

Minutes of Ordinary Meeting 12 July 2017 motorcycles, cars and trucks. There will be no trailers on the trucks. It is proposed that the procession will start at 11am and will be finished by 11.30am with all vehicles returning to the Lowood Showgrounds.

Local shops and residents will be notified two weeks before the event with details of the procession, roads affected and times.

This event was held in 2016 and was very successful with 92 vehicles taking part in the procession including motorbikes, cars and trucks. Organisers advised that there were over 1,000 people through the Lowood Showground gates and that local businesses had increased walk ins and sales.

In 2016, Council officers did not receive any complaints or negative feedback regarding this event.

The organisers have an approved police permit and for the procession and have provided a copy of the permit to Council for its records. Conditions include:

 Local residents and businesses are advised of the planned disruption to the traffic.

 All due consideration shall be given to all residents for access to and from their residential address.

 That barricades and warning signs be erected and supervised by Police or SES personnel and traffic to be rerouted.

 That all barricades and signs be removed after the parade has cleared each particular street.

 That warning signs be erected around the area.

 The parade is to be led and followed by a police vehicle for the safety of all parade participants.

 Advise ambulance, fire brigade, bus services, taxis and churches on route (in case of weddings) of the road closures and possible disruption to traffic.

 That an ad be placed in the local newspaper advertising the road closures.

 That all Transport Department conditions will be complied with.

Attachments Map showing the proposed route Copy of flyer

Recommendation THAT approval is given The Lowood Truck Show Committee to hold a procession along the proposed route of Lindemans Road, Prospect Street, Park Street, Michel Street, Main Street and Railway Street on Saturday, 26 August 2017 between 11am to 11.30am subject to the following conditions:

 A temporary road closure permit has been obtained from the Queensland Police Department for the proposed route.

Minutes of Ordinary Meeting 12 July 2017

 The vehicles taking part in the procession shall be marshalled in the showgrounds and then proceed with the proposed route attached to the application.

 The organiser must make all arrangements associated with the safe running of the event.

 All work on Council controlled roads must be carried out in accordance with the Manual of Uniform Traffic control Devices and any other relevant state standards, regulations or laws.

 Traffic Management Plan including a Traffic Guidance Scheme to be forwarded to Council in advance of the event for approval.

 A copy of Department of Transport and Main Roads approval to be given to Council prior to the event showing that approval has been given to use the nominated main roads to hold this event.

 Organiser of the event must have public liability insurance in an amount of not less than $10,000,000 and it must state that Somerset Regional Council is an interested party. A copy of the public liability certificate of currency must be provided to Council before the commencement of the event.

 Any change to the details provided to Council regarding this event shall be notified to Council in writing.

Decision: Moved - Cr Gaedtke Seconded - Cr Hall

“THAT approval is given The Lowood Truck Show Committee to hold a procession along the proposed route of Lindemans Road, Prospect Street, Park Street, Michel Street, Main Street and Railway Street on Saturday, 26 August 2017 between 11am to 11.30am subject to the following conditions:

 A temporary road closure permit has been obtained from the Queensland Police Department for the proposed route.

 The vehicles taking part in the procession shall be marshalled in the showgrounds and then proceed with the proposed route attached to the application.

 The organiser must make all arrangements associated with the safe running of the event.

 All work on Council controlled roads must be carried out in accordance with the Manual of Uniform Traffic control Devices and any other relevant state standards, regulations or laws.

 Traffic Management Plan including a Traffic Guidance Scheme to be forwarded to Council in advance of the event for approval.

 A copy of Department of Transport and Main Roads approval to be given to Council prior to the event showing that approval

Minutes of Ordinary Meeting 12 July 2017

has been given to use the nominated main roads to hold this event.

 Any change to the details provided to Council regarding this event shall be notified to Council in writing.” Carried

Subject: Operational Report for June 2017 File Ref: Governance – Reporting – Officer Reports Action Officer: CSSA

Background/Summary – Technical Design Team (Michael Kinion) This team continues to develop detailed designs for the 2017/18 capital works projects. They have provided support to the construction crews, on the roadwork’s at Glamorgan Vale, Esk Crows Nest Road, the construction of Ferny Gully Bridge and Gregors Creek Road. They have provided Traffic Guidance Schemes for the Parks and Gardens team. The Technical Design team continue to set out traffic counters within the region to update our information and have surveyed all gravel pits within the region for end of financial year reporting. Our assets system is now updated to include road inspections and continues to be updated with the stormwater and cemeteries. End of financial year reporting has been completed from asset system.

Permit June-17 June-16

Property Searches 71 29 Land Access Permit 37 23 Property Access Applications 7 4 National Heavy Vehicle Regulator Permits - Dwellings 7 13 National Heavy Vehicle Regulator Permits - Other 10 11

Background/Summary – Works Department (Rob Bourchier)

Weather Conditions: Cool and generally fine conditions have prevailed, some lost time due to late morning fog.

Gary Eastell - Foreman: Northern Maintenance Crew (Greg Rolph) Crew continuing with the widening and realignment to the eastern approach at Gallanani Bridge on Esk Crows Nest Road. Maintenance undertaken on Harsh Road, Linkes Lane, Drew Lane, Rosentreters Lane and Kipper Creek Road, Biarra.

Excavator crew (Dave Bandit) There have been four (4) burials during June. Ongoing drainage maintenance and clean up of illegal dumping sites. Completing works on new 450 pipes under Esk Crows Nest Road

Minutes of Ordinary Meeting 12 July 2017 and associated drainage near Gallanani Bridge.

Landfill (Rob Hester) The waste operations are continuing as normal at Esk Landfill.

Wayne Kohler - Foreman: Southern Maintenance Crew (Thomas Varney) Crew has now completed construction works on the intersections and widening project on Glamorgan Vale Road. Maintenance undertaken on O’Learys Road and Goan Lane.

Esk Concrete Crew (Ron Ratcliff) Crew has now completed works on the Glamorgan Vale Road project, and are back on Prospect Street footpath at Lowood.

Doug Freeman - Foreman: Kilcoy 1 Grader Crew (Stuart Gardner) Crew continuing with maintenance grading on Kangaroo Creek Road, Brighton Hills Road, Spring Creek Road, Wise Lane, O’Leary Lane, Toogoolawah Biarra Road shoulder grading. Crew will be commencing works on Gregors Creek Road.

Kilcoy 2 Grader Crew (Lyle Crawford) Crew has undertaken maintenance works on McKey Road and Kenman Lane. Crew have now completed construction work to the approaches of Crossdale Bridge No 1 and are now undertaking pavement repairs on Crossdale Road before making a start at Mary Smokes Creek Road on D’Aguilar Highway for TMR.

Bob Peters – Foreman: Austroads Patching Crew 1 (Clinton McLeod) Ongoing patrols for potholes. Spray sealing of minor works and repairs as required. Assisting other crews as required.

Austroads Patching Crew 2 (Craig Thompson) This crew is continuing with pothole patching throughout the region, spray sealing and assisting other crews as needed.

Bitumen Crew (James Rolph) Crew have completed clearing and drain cleaning works on BVH south of Fernvale for TMR, other works include pavement repairs on BVH and Kilcoy Murgon Road. Crew currently on repairs and cleanup for Rail Trail Fun Run.

Bruce Zinn - Foreman: Bridge Crew: (Kerry Kubler) Bridge crew pouring blinding slabs in readiness for abutment construction at the footbridge in Fernvale. Crew have been assisting concrete crew with footpath work and drainage work as required. Ongoing Bridge inspections as time permits.

Kilcoy Concrete Crew: (Nigel Valentine) This crew has now completed work on the concrete drain in Mary Street, Toogoolawah and have been working on Short Street footpath construction in Somerset Dam Township.

Nelson Handyside – Senior Foreman: Repair Crew: (Jim Walker) This crew is continuing placing signs for schemes on Council roads. Ongoing sign repairs and CSR’s. Asphalt crack sealing is ongoing in the Lowood area, also line marking in Kilcoy.

Minutes of Ordinary Meeting 12 July 2017

Town Maintenance Crew: (Steve Nutley Acting Ganger) Crew is continuing with ongoing CSR and proactive repairs south of Esk, Moore/Linville and Kilcoy areas. It is also undertaking crack sealing of roads within the Lowood area.

Charlene Meehan – Foreman: Esk Gardeners: Crew is continuing to undertake general garden and tree maintenance, undertaking grounds maintenance in preparation for park/community events such as the Lowood to Fernvale Fun Run in Fernvale/Lowood and delivery of residential bins. Arrangements are also being made for annual leave during off-peak period (winter).

Esk and Lowood Mowing Crew: Mowing crew is completing its final mowing round for the current season and undertaking grounds maintenance in preparation of park/community events such as the Lowood to Fernvale Fun Run in Fernvale/Lowood and delivery of residential bins. Arrangements are also being made for annual leave during off-peak period (winter).

Kilcoy Mowing Crew and Gardeners Crew is continuing with mowing rounds, garden maintenance and grounds maintenance in preparation for park/community events including delivery event bins. This crew has commenced taking annual leave during off-peak period (winter).

SRC Slasher Operators: Slasher operators have commenced inter flail mowing round and operators have been assisting Parks and Gardens staff and making plans for taking annual leave during off-peak period (winter).

Town Stewards: Town stewards are continuing their usual cleansing duties as well as general mowing, grounds, and asset and facility maintenance activities. Arrangements are also being made for annual leave during off-peak period (winter).

Peter Heath – Workshop Foreman: Mechanics: Ongoing service and maintenance of Council fleet along with services and repairs to floating plant items. Repairs were undertaken on the following plant, P.112 Grader, replaced broken door glass, P.239 Excavator, replaced broken rear and side glass, P.260 Small twin drum roller repaired broken steering ram, P.586 Tip truck replaced blown exhaust manifold gasket, P.773 Trailer replaced brake linings and machine drums. No repairs were carried out on IWS trucks. One new lease vehicle arrived in May. Monthly check and start test on emergency gensets were carried out at Esk Office, Fernvale Futures and Kilcoy Depot. Workshop carried out quarterly servicing and inspection on all Council and SES trailers.

Welding Crew: Crew has carried out various repairs to Council assets including parks, gardens and buildings around the Region. Completed quarterly operational inspection on all Council playground equipment. P.775 S.C.O. Trailer modified shelves in trailer to make access for marquees easier. Fabricated a rack for new skid steer trailer to carry bucket and broom.

Hire Plant: Trucks, excavators, water trucks, rollers have been hired as needed. Council’s bitumen contractor, SRS Roads (name change, now called COLAS) has completed reseals on various construction jobs.

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Background/Summary – Customer Service Requests (Debbie Chandler) Council received 633 customer service requests for the month of February 2017 and 686 for the month of March 2017. Copies of the reports are attached for your information.

No. of For CSR's Comparison No of CSR's Month Received Month Received Jul-16 462 Jul-15 453 Aug-16 529 Aug-15 526 Sept-16 590 Sept-15 526 Oct-16 541 Oct-15 518 Nov-16 557 Nov-15 609 Dec-16 423 Dec-15 422 Jan-17 584 Jan-16 510 Feb-17 633 Feb-16 518 Mar-17 686 Mar-16 605 Apr-17 578 Apr-16 491 May-17 679 May-16 509 June-17 594 June-16 475 Total 6856 Total 6162

The top five requests received from customers during the month of June 2017:

 Roads/Bridges/Drainage - Gravel Roads - 46  Roads/Bridges/Drainage - Bitumen Roads - 45  Roads/Bridges/Drainage - Vegetation - 44  Roads/Bridges/Drainage - Traffic Furniture - 38  Animals - Miscellaneous - 32

Recommendation THAT the report be received.

Decision: Moved - Cr Choat Seconded - Cr Ogg

“THAT the report be received.” Carried

Subject: Community Assistance Grants – Somerset Excellence Bursary 2017 – 2018 – Blake Anderson – Doc Id 966152 File Ref: Community Relations – Sponsorships – Somerset Excellence Bursaries Action Officer: DHRCS

Background/Summary Council has received an application for financial assistance from Lisa Anderson, on behalf of her son Blake from Sandy Creek. Blake has been selected as a member of the School

Minutes of Ordinary Meeting 12 July 2017

Sport Sunshine Coast Cross Country Regional Team and has been invited to attend the Queensland School Sport State Championships being held at Bald Hills from 15 - 17 July 2017.

Blake has previously been the recipient of a regional level grant and two state level grants for representation in Athletics in previous financial years.

This application is considered as part of the Community Assistance Grant Policy which provides for a payment of $100 for Regional Level representation.

Attachments Nil

Recommendation THAT Council approve the application as summarised in this report and grant a Regional Level Sporting Excellence grant of $100 to Lisa Anderson, on behalf of her son Blake Anderson who has been selected as a member of the School Sport Sunshine Coast Cross Country Regional Team and has been invited to attend the Queensland School Sport State Championships being held at Bald Hills from 15 - 17 July 2017.

Decision: Moved - Cr Choat Seconded - Cr Brieschke

“THAT Council approve the application as summarised in this report and grant a Regional Level Sporting Excellence grant of $100 to Lisa Anderson, on behalf of her son Blake Anderson who has been selected as a member of the School Sport Sunshine Coast Cross Country Regional Team and has been invited to attend the Queensland School Sport State Championships being held at Bald Hills from 15 - 17 July 2017.” Carried

Subject: Esk Garden Lifestyle Fair File Ref: Officers Reports Action Officer: CSSA

Background/Summary On 22 June 2017, Somerset Regional Council Mayor Graeme Lehmann and the communications and marketing manager had a post-event meeting with the organisers of the Esk Garden and Lifestyle Fair.

The Valley of the Lakes Garden Club held the event on Saturday, 17 June at Esk’s Pipeliner Park in conjunction with the Somerset Arts Society Incorporated art awards.

Council supported the fair through a Community Assistance Grant, predominately in-kind support to a maximum value of $2,000 being cost of supply of two Council employees for a maximum of eight hours to assist on the day of the event, plus further in-kind support through supply of traffic furniture and waste service facilities.

Council also had a promotional stall at the event with one customer service officer and the NRM officer in attendance. This stall promoted tourism, Council activities and environmental education and awareness.

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The Valley of the Lakes Garden Club advised that the event was a success with about 3000 visitors attending the event between 8am and 3pm. Of the 600 people to complete a survey, 58% of attendees were from outside of Somerset, 38% were from Somerset and 4% were interstate visitors.

The Valley of the Lakes Garden Club are seeking in principle approval from Council to support the Esk Garden and Lifestyle Fair at Pipeliner Park, Esk on Saturday, 16 June 2018.

Attachments Email correspondence from the Valley of the Lakes Garden Club.

Recommendation THAT Council give in principle approval to the Valley of the Lakes Garden Club to host the 2018 Esk Garden and Lifestyle Fair at Pipeliner Park, Esk on Saturday, 16 June 2018.

THAT Council advise the Valley of the Lakes Garden Club that in principle support is given pending submission of an application to use a public park and further that they be invited to submit a Community Assistance Grant application for any in kind or financial assistance from Council.

Decision: Moved - Cr Gaedtke Seconded - Cr Brieschke

“THAT Council give in principle approval to the Valley of the Lakes Garden Club to host the 2018 Esk Garden and Lifestyle Fair at Pipeliner Park, Esk on Saturday, 16 June 2018.

Subject: Reel Wivenhoe Classic File Ref: Officers Reports Action Officer: CMM

Background/Summary On 22 February 2017, Somerset Regional Council moved a motion to engage the services of Garry Fitzgerald to organise a non-professional fishing tournament, Reel Wivenhoe Classic, at Logan Inlet on Lake Wivenhoe on Saturday, 22 July through to Sunday, 23 July 2017.

Issues with the event were experienced in June 2017 including (but not limited to) the event’s major sponsors pulling out. These sponsors had offered a $10,000 prize incentive for participants to enter the fishing competition. Another major sponsor offering a similar prize could not be secured six weeks out from the event.

In light of the issues that have arisen, Council officers have investigated postponing the event.

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Event partners, Seqwater, have advised they would be supportive of moving the event to another date as all event approvals would remain providing the nature of the event and scope does not change.

Seqwater and campground operators, Pro Management, have advised that moving the Reel Wivenhoe Classic to a weekend in July 2018 would not be an issue.

The weekend of Saturday, 21 July 2018 and Sunday, 22 July 2018 have been identified as a suitable weekend to hold the event.

Mr Fitzgerald has not been able to commit to a specific weekend in July as he has other events which he has advised he will need to avoid (eight in total). Mr Fitzgerald has advised that these events have not yet locked in the dates for 2018.

To ensure the success of the Reel Wivenhoe Classic in 2018 and to gain maximum exposure/advertising opportunities for the event, Council felt it is appropriate to commit to a time frame for the 2018 event.

Attachments Nil

Recommendation THAT Council postpone the Reel Wivenhoe Classic fishing competition originally scheduled to be held on Saturday, 22 July and Sunday, 23 July 2017.

THAT Council host the inaugural Reel Wivenhoe Classic fishing competition on a weekend in July 2018.

Decision: Moved - Cr Hall Seconded - Cr Ogg

“THAT Council postpone the Reel Wivenhoe Classic fishing competition originally scheduled to be held on Saturday, 22 July and Sunday, 23 July 2017.

THAT Council host the inaugural Reel Wivenhoe Classic fishing competition on a weekend in July 2018.” Carried

Subject: Tourism and Promotions Report - June 2017 File Ref: tourism – Promotions Action Officer: CMM

Background The following is the end of monthly summary of activities relating to the three visitor information centres in Somerset (Esk, Fernvale and Kilcoy) and the Somerset Regional Art Gallery – The Condensery (Toogoolawah) for June.

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Visitor Statistics

Other Rest of Interstate International Total Somerset Brisbane SEQ Queensland Esk VIC 91 154 132 33 199 17 626

Kilcoy VIC 115 119 102 25 94 34 489 Fernvale 770 284 223 121 43 78 21 VIC SRAG - The 197 111 43 3 19 11 384 Condensery

Visitor Motivators The top three reasons visitors attended each respective centre.

First Second Third

Esk VIC Tourist drives Trails and walks Events and markets

Kilcoy VIC Caravan and camping Tourist drives Environmental Centre Fernvale Meetings Caravan and camping Boating fishing and lakes VIC SRAG - The Gallery exhibition History and heritage Tourist drive Condensery

Merchandise Sold The top three merchandise items sold at each centre.

First Second Third Total $ Value Esk VIC Magnet Postcard Stubby cooler 446 Stubby cooler / water $24 Kilcoy VIC Magnet Postcard bottle Water $7 Fernvale VIC Magnet Postcard bottle

NB: No merchandise is currently sold at the Somerset Regional Art Gallery – The Condensery. Display cabinets to display tourism merchandise arrived at the end of June. There is one cabinet for each of the four sites.

Volunteers Active Non Active Total

Volunteers Volunteers Esk VIC 132 2 15

Kilcoy VIC 13 3 16

Fernvale VIC 17 3 20

SRAG - The 9 1 10

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Condensery

52 9 61

Other Four volunteers resigned from various centres in June. The next volunteer famil will be held on Tuesday, 19 September 2017.

Room Bookings Total Number of Room $ value from Room bookings/hires bookings/hires Esk VIC 0

Kilcoy VIC 4 $80

Fernvale VIC 21 $517

SRAG - The Condensery 0

Fernvale Community Hall 29 $1117

Fernvale Showgrounds 2 $156

Trade Shows Queensland Caravan Camping and Touring Supershow 7-12 June at the Brisbane RNA Showgrounds

4050 Somerset Real Country, Real Adventure promotional bags and 100 visitor guides were distributed over six days. The show attracted 40,298 visitors which was down from last year’s

50,000. The Win a Somerset Experience had over 575 entries.

Esk Caravan Park assisted on the stand for two days and Old Church Gallery Moore for one day.

Gold Coast Midyear Caravan and Camping Expo plus home and outdoor living ideas 28-30 July – Gold Coast Turf Club, Bundall

Council was offered a free booth/stand to attend this expo and in return Council needs to provide a prize and conduct a 15-20 minute presentation each day of the expo.

A prize to the value of $500 has been offered by Council with Esk Caravan Park donating a $100 accommodation voucher and Ottaba Llamas donating two Llama walks, other prizes are being sourced.

Note: Council has never had a presence at this trade show before. This trade show is organised by the same company that organised the Nambour and Toowoomba trade shows.

Outdoor Adventure and Motoring Expo plus Hunting Expo 4-6 August at the Toowoomba Showgrounds

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One operator attending – Esk Caravan Park and 11 operators to provide brochures for the promotional bags. Competition to be organised.

Exhibition Somerset Regional Art Gallery – The Condensery welcomed a new exhibition Diverse Passions by Kathy Ellem on Saturday, 10 June 2017. Kathy Ellem is conducting several workshops throughout the exhibition period with the first acrylic workshop held at the Kilcoy Courthouse Art Gallery on Saturday, 10 June 2017 and Sunday, 11 June 2017.

Events Somerset Rail Trail Fun Run Sunday, 9 July 2017 The fifteenth annual Somerset Rail Trail Fun Run event includes a 24km bike leg from Wulkuraka to Fernvale. The finish line festival will be held at the Fernvale Sports Park with a free post race festival. The team are coordinating the festival component as well as general organisation and promotion of the event.

Reel Wivenhoe Classic Has been postponed until July 2018. New date to be confirmed. Fishing Competition to be held at Logan Inlet in conjunction with Garry Fitzgerald and support from Seqwater.

2017 Somerset Garden Competition August – September 2017 Council is introducing an open garden scheme and also a competition for gardeners in Somerset. Major Sponsor has been confirmed. Promotional material to be circulated in July.

Mayoral Gala Charity Ball Saturday, 9 September 2017 Council will be holding a mayoral gala charity ball event with profits from the event to be held in trust by Council to assist people suffering from disability, homelessness, trauma, abuse or neglect in Somerset. Sponsorship for this event is being sourced and will close in July. Advertising of the event will start in July.

Somerset Seniors Week Friday, 25 August 2017 Council is again hosting the regional seniors week event at the Somerset Civic Centre in Esk.

Christmas Lights Competition Entrants encouraged from late September 2017.

Australia Day Awards Ceremony Friday, 26 January 2018 Morning Tea and Awards Ceremony

Nomination forms are available online and have been emailed to bursary recipients and tourism volunteers. Community groups will be contacted.

Australia Day Festival Friday, 26 January 2018 – 4pm to 8pm Cormorant Bay, Wivenhoe Dam Organisation of the festival will start soon.

Queen’s Baton Relay 27 March 2018

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Council nominated Batonbearer submission has been submitted, traffic plan is completed as a working document.

GOLDOC will visit Kilcoy on Sunday, 27 August for relay and stop timings.

The next local working group meeting is to be confirmed for September. Community celebrations are to be organised for after the relay.

Promotions Events have been uploaded to the Visit Brisbane website for the Somerset Rail Trail Fun Run.

Content and photographs have been provided for the Visit Brisbane spring/summer visitor guide.

Creating online content for free listings with ATDW. This will increase online presence for tourism in Somerset.

Events are continually updated on the Experience Somerset website.

Electronic signs – events placed on signs throughout the region.

Graphic design and promotional material/merchandise to support all events is created by the tourism team on an ongoing basis.

Social Media Social Media: Facebook Current page likes as at Monday, 3 July: 1762

Breakdown of the page visits per the below.

Date Page Visits Page likes Total Reach People Total Page Engaged Likes 28 May – 4 June 56 5 1999 269 1715 5 – 11 June 69 37 5646 1174 1745 13 – 19 June 21 12 2937 619 1757 19 – 25 June 19 3 2418 449 1760 25 June – 2 July 15 6 2261 183 1762

Instagram Current followers as at Monday, 3 July: 456

Social Media Promotions/Campaigns A competition was run at the Queensland Caravan, Camping and Touring Supershow on social media and at the stand. Experience Somerset received 34 new Facebook likes and 13 new Instagram followers, along with more than 500 entry forms completed.

A similar social media competition will be run at the Outdoor Adventure and Motoring Expo in Toowoomba in August.

Operator Relationship Building Detail of activities that have occurred to engage tourism operators

All Somerset operators were contacted and given the opportunity to participate in the

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Queensland Caravan, Camping and Touring Supershow. Two operators attending (Esk Caravan Park and Old Church Gallery Moore) and nine operators provided brochures. All operators were contacted to participate in the Outdoor Adventure and Motoring Expo in Toowoomba and have until Tuesday, 4 July to respond.

Somerset Fishing and Tackle were invited to talk to the Kilcoy volunteers at the June volunteer meeting, with great success. This is a new operator in Somerset who provides services including the hire of kayaks, boats and stand up paddle boards.

Attachments Nil

Recommendations THAT the report be received.

Decision: Moved - Cr Choat Seconded - Cr Ogg

“THAT the report be received.

THAT the Somerset Garden Competition be held from August through to October 2017.” Carried

Meetings authorised by Council

Queensland Pest Animal Symposium 2017 Cr Hall advised he would not be attending the Bush Councils Convention to be held in Charters Towers later this year, as authorised by Council at the meeting of 28 June 2017.

Cr Hall sought authorisation to attend the Queensland Pest Animal Symposium to be held in December 2017 with Cr Choat.

Decision: Moved - Cr Choat Seconded - Cr Brieschke

“THAT Cr Hall be authorised to attend the Queensland Pest Animal Symposium to be held in December 2017 with Cr Choat.” Carried

Mayor’s and Councillors’ Reports

Cr Hall – Councillor’s report

Somerset Rail Trail Fun Run 2017 Cr Hall noted his attendance at this year’s Fun Run, stating that it was a tremendous event and congratulated all staff involved. It was good to see the roll up of people especially the families.

Minutes of Ordinary Meeting 12 July 2017

Cr Brieschke – Councillor’s report

29 June Biggest Morning Tea hosted by Nash Gallery and LJ Hooker, Esk Meeting with BV Kilcoy Landcare and Council’s NRM at The Condensery - South Toogoolawah Rehabilitation Project

3 July Meeting at BV Junior Rugby League, Esk

7 July Meeting with Valley FM 95.9, Toogoolawah

8 July ARROW meeting, Esk

9 July BV Rail Trail Fun Run, Fernvale

11 July BV Transport meeting, Fernvale

Brisbane Valley Rail Trail Fun Run It was great to see so many happy faces crossing the finish line on Sunday. A huge thank you to the participants, on foot and on bikes, who supported this year’s Fun Run and congratulations to all Council Staff involved in the operation of another outstanding event.

Brisbane Valley Bulls Rugby League The BV Bulls will be playing their first “away” game this weekend.

Cr Choat – Councillor’s report

28/06/2017 Somerset Regional Council General Meeting and Workshop Council Chambers Esk

30/06/2017 Lowood Lions Changeover Once again Nicky and I enjoyed the hospitality of the Lowood Lions with Tony Sherlock and his Team. Kev Larsen was a sensational MC for the evening and the laughs were non- stop. The event raised some much needed funds for little Justin Schmidt who is a very sick yet, happy and inspiring little boy. Mayoress and Lion Judy Lehmann made a most moving and compelling speech during the evening and has been a rallying force for little Justin and his family despite her own personal battle at present. I was glad to provide support for the fundraising efforts.

2/07/2017 Fernvale Lions Changeover The Fernvale Lions Changeover breakfast was once again held at the Lowood Golf Club and Nicky and I very much enjoyed a lovely morning. Congratulations to Roland Sjollema and his team have achieved so much this past year in particular with their efforts in the restoration of the historic Fernvale Uniting Church which will become a community asset for the district. Congratulations too to Fernvale Lion of the Year 2016/17 Karen Sjollema – very deserving recipient of this honour.

5/07/2017 Esk 50 and Better Club Meeting I very much enjoyed the meeting held at the Esk QCWA Hall. I was made to feel so very welcome and am looking forward to Christmas in July with the club as well as chairing their upcoming AGM. The Club is a great way for the district’s ‘mature’ residents to connect, enjoy outings, fellowship and general support from likeminded locals.

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8/07/2017 Anglican Men’s Breakfast I was privileged to be asked by Mr and Mrs Dance to be guest speaker at the Men’s Breakfast to talk about life after State Politics and my transition to Somerset Council. The Anglican Parish covers the districts of Rosewood, Marburg and Lowood and surrounds. It was also very nice to meet the new Parish Priest, Rev Fr John Cuffe who is an impressive fellow who will no doubt have a positive impact on the parish community. I look forward to attending a service at Lowood very soon.

9/07/2017 Somerset Rail Trail Fun Run This year’s fun run was once again a great success with many local and visiting participants. The addition of the new bike category has seen the event attract an even broader spectrum of participants. It was great to cheer the participants across the line offering them a much needed cold drink and some fresh fruit.

Cr Whalley – Councillor’s report Esk Races – 1 July 2017 Cr Whalley noted his attendance at the Esk Races on 1 July 2017and congratulated the Esk Jockey Club on drawing such a huge crowd. It was an extremely successful day and a great event.

Agriculture / water tour – DNRM / QFF / DEWS - Tuesday 11 July 2017 Cr Whalley reported that on behalf of the Mayor, he had joined David Wiskar, Director Department Natural Resources and Mines (DNRM), Steph Hogan (Manager Water Planning DNRM), Paul Sanders (Manager SE DNRM), Ian Johnson (Queensland Farmers Federation), and an engineer from DEWS on a site tour, including the Protein Precinct, olive farms, Lake Clarendon, Lake Atkinson and farms in the Lockyer, to bring to the attention of the Departments various issues with water in the region.

Although the emphasis of the day was on the big ticket item of securing water from the dam to the Upper Lockyer, it was very positive in the sense that the executive director is looking at some very practical issues that can easily be addressed. For example with regard to the Protein Precinct, they have bought allocations of water off various farms, but the current policy is that they can only take water on the bottom side of the dam and it would be a high cost to bring a pipeline up to the precinct. A change in policy would mean they could take it from the top side of the dam wall, and use the existing pipeline that currently supplies Coominya meatworks.

Cr Whalley stated that it was very positive, and the departments were able to see some practical ways they could easily facilitate supply of water to a couple of our local businesses without creating the need for major infrastructure. They are getting a good grasp on the day to day issues that the other major farms have with their policies and how the policies restrict trade on water.

Cr Whalley stated that he was very encouraged by the practicality of the new executive director, who is interested in trying to facilitate good change.

Cr Ogg – Councillor’s report Annual Rail Trail Fun Run Cr Ogg reported that he had a wonderful time at this year’s Fun Run, which was very professionally done.

Cr Gaedtke – Councillor’s report

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Meetings/Functions attended 28 June Meeting with Manager Kilcoy Sports Centre, CEO, DCCS, SRO - Esk 28 June Kilcoy Toastmasters Annual Changeover of Executive 30 June Lions Club of Lowood Inc. Changeover Dinner 05 July Fernvale Youth Inc. BBQ - Fernvale 06 July Brisbane Valley Heritage Trails Committee Meeting – Kilcoy 09 July Somerset Rail Trail Run Bicycle Event – Fernvale

Kilcoy Toastmasters Annual Changeover of Executive I was invited to a very interesting Changeover of the Executive of the Kilcoy Toastmasters Club. Mr John Knox informed us about his days of radio and how his career grew over forty- nine years, John also had some historic radio items that he explained the use of. Mr Claude Fullinfaw told us all about growing up in India. Congratulations to the outgoing and the incoming Executive members. I enjoyed the evening very much.

Lions Club of Lowood Changeover Dinner Another fantastic and fun night at the Lions Club of Lowood Inc. District 43rd Annual Changeover. The three-course dinner was very tasty, with home-made cooking at its best. There were many raffles with very good prizes, I was lucky enough to win two very useful prizes. Once again, the fine jar was circulating, and this year every Councillor was fined for some reason or rather. It is always a pleasure to be part of a formal ceremony of a very strong and supportive club. Congratulations to the outgoing and incoming Directors. It was also heartwarming to be able to assist the fund-raising effort of “Jumpstart Justin’s Journey”.

Fernvale Youth Inc BBQ – Stumer Park Approximately seventy children enjoyed the warm Winter’s day at Stumer Park, whereby the Fernvale Youth Inc. organised a free sausage sizzle, free face painting by Wendy and Shayla from Let’s Face it Face Painting, and ball games facilitated by Fernvale Indoor Sports Centre. The children also enjoyed the skate park and just hanging out together. Congratulations to Fernvale Youth Inc. for organising this interesting school holiday event. As Councillor I would like to encourage Fernvale Youth Inc. committee members meet with council staff to discuss a master plan for this important Fernvale facility.

Brisbane Valley Heritage Trails Committee Meeting – Kilcoy A major outcome and future goal was recognised by the committee and it was agreed that an approach be made to the South Burnett Regional Council to commence the conversation around tourism initiatives and positive collaboration between neighbouring regions.

Somerset Rail Trail Fun Run Bicycle Event – Fernvale Congratulations to the winners of the Somerset Rail Trail Fun Run, Max Neumann, Brendan Press, Clay Dawson, Tamara Carvolth (Somerset resident), Clare Geraghty and Kate Riethmuller. But more than just that, well done to everyone that pinned on a race number and took part in this fantastic fun event! A total of thirty-five members of the Kilcoy Indoor Sports Centre, Toogoolawah Gym and families ran or walked eight or three kilometres, and all decked out in fluoro colours. I have never been a long-distance runner, preferring sprints as a school student, but I thoroughly enjoyed the experience. A big thank you to those members of the Kilcoy Indoor Sports Centre who willed me over the finishing line, to achieve a personal best. Congratulations to Somerset Regional Council staff for organising a very well run and planned major regional event.

Census 2016 The Census has helped update Australia’s estimated resident population, which has grown to 24.4 million people by December 31, 2016. The Census found that New South Wales

Minutes of Ordinary Meeting 12 July 2017

remains the most populous state, with 7,480,228 people counted, ahead of Victoria in second (5,926,624 people) and Queensland in third (4,703,193 people). The Australian Capital Territory (ACT) experienced the largest population growth of any state or territory over the past five years, adding more than 40,000 new residents – an increase of 11 per cent. Australians are getting older. The 2016 Census found that there are 664,473 additional people aged 65 and over since 2011. Tasmania is our most experienced state, with nearly one in five people aged 65 and over.

The data also revealed the fastest growing areas in Queensland are outside the capital, a statistic that contrasts with the national trend which shows that two-thirds of Australians live in capital cities which are growing twice as fast as regional areas. The majority of Queenslanders are aged 15 – 64, the average household weekly gross income is $1,402, up from $1,235 in 2011 and 28.5 % of dwellings are owned outright with 34.2% of Queenslanders renting – 3% over the national average.

Survey tracks public attitude to Councils About 700 Queensland households will be quizzed in detail about their opinions of local government in coming weeks as part of the 2017 LGAQ Community Attitudes Survey. The survey, the 11th since the first 1997 Benchmark Study, is held every two years. It tracks the performance of councils, grouped in broad categories, relative to the value systems of the community. The results of the survey should help councils identify initiatives that will enhance overall performance by closing the gap between the importance of a service or function and the rating of current performance. It also identifies emerging issues and themes and I look forward to learning of the results.

Decision: Moved - Cr Choat Seconded - Cr Brieschke

“THAT the written and verbal reports of Councillors Hall, Brieschke, Choat, Whalley, Ogg, and Gaedtke be received and the contents noted.” Carried

Receipt of Petition Nil

Consideration of notified motions Nil

Reception of notices of motion for next meeting Nil

Items for reports for future meetings Nil

RADF Cheque Presentation – Kilcoy Art Society Inc (KASI) Mr Brian Wallace, Secretary of the Kilcoy Art Society attended and accepted a RADF cheque from the Mayor for a KASI event, Introduction for Drawing Fundamentals. Mr

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Wallace thanked Council for the cheque, and advised that this weekend’s workshop was already booked out.

Closed session

Decision: Moved - Cr Hall Seconded - Cr Ogg

“THAT the meeting move into a closed session at 9.45am to discuss other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.” Carried

Decision: Moved - Cr Hall Seconded - Cr Ogg

“THAT the meeting move out of the closed session at 9.55am, and be once again open to the public.” Carried

Subject: Documents – Council owned building File Ref: Council Properties - Maintenance and Operations - Council Infrastructure - Doc Id 965525 Action Officer: DCORP

Decision: Moved - Cr Gaedtke Seconded - Cr Hall

“THAT Council engage Mercury Engineering Pty Ltd to provide structural engineering assessment, evaluation and drawing preparation for the facility located on Lot 305 CG4123.” Carried

RADF Cheque Presentation – Nuts & Bolts Mr Neil Barradeen from the Kilcoy RSL attended on behalf of Jacqui Littman and accepted a RADF cheque from the Mayor for a Nuts & Bolts project – A Canvas of the Mind. Mr Barradeen advised that Kilcoy RSL had auspiced Ms Littman in this great project.

Closure of Meeting

Summary There being no further business, the Mayor, Cr Graeme Lehmann closed the meeting at 10am.