SOMERSETREGIONAL COUNCIL- Officer'sReport To: Andrew Johnson, Chief ExecutiveOfficer From: Matthew McGoldrick, DirectorCorporate and Community Services Director: Matthew McGoldrick, DirectorCorporate and Community Services Date: 12 October 2020 Subject: Corporate Services Monthly Report September2020 File Ref: - Information management - reporting - Corporate Service Report Action Officer: DCORP

Background/Summary In delivering on Council's Operational Plan and commitment to excellent customer service, the Corporate Services Department offer the following information as a representation of activities undertaken during the month of September2020,

CommunityDevelopment

Network and Other Meetings Promoted RUOK Day (10 September) in association with RHealth (mental health ? Valley Interagency navigators)with bannersand electronic signs in (host) the five towns and with the distribution of ? Kilcoy Interagency (host) posters and/orcup-cake flags to 47 businesses ? Inter-Counciland Services Forum throughout the region. The initiative was well (host) received by the businesses,who supported the ? Ipswich and District Seniors promotion. Network Meeting ? Moreton Bay Elder Abuse Program Network ? Kilcoy High School Support Meeting ? LGAO Domestic and Family Violence Network meeting ? Ipswich and Local Level Alliance Meeting ? Families and Communities Association's Drought Strategy Release ? Met with representatives from Coast and Country Bus Lines ? Met with new Youth in Charge Alcohol and Other Drugs Worker ? Attended Child ProtectionWeek Committee Art Judging ? Met with representatives from Metro North Health and Hospital Service

Requestsfor Information and Referral Request Type Number Area(s) Aged care - horne care packages 2 Esk and 321- Risk of suicide (one youth) 2 Esk Elder abuse 1 Esk New resident assistance 1 Esk Homelessness/risk of homelessness 1 Sandy Creek, Kilcoy Emergency Relief or Financialsupport 4 Esk and Toogoolawah TOTAL 11

Community Groups Assisted Brisbane Valley Kilcoy Landcare Brisbane Valley Mens Shed Lowood RSL Lowood CWA Eskcapees

Activities Throughout August Movement to Music continued throughoutSeptember with around 40 seniors participating each week, at Toogoolawah. Many participants are asking if it can be continued next year as they really enjoy it and find it beneficial.

Information sample packs including service information, giveaways and other child friendly activities were provided at school holiday event to help inform residents about available services.

Informationand Communication Technology(ICT) The month continued to see significant impacts on ICT resourcing due to COVID, with increased remote user support and increased use of collaboration and conferencing tools factoring heavily. The situation has provided an excellent opportunity to test portions of our disaster recovery and business continuity processes, and some improvements have now been made or planned based on lessons learnt.

The organisational wide building alarm consolidation project has recommenced, with initial physical work nearing completion and planning for the system wide user audit under way. Work continues implementing the recommendations from the 2019 internal audit.

Software and infrastructure upgrades continue to be carried out in line with budgetary considerations and operational requirements.

NBN rollout across multiple sites is almost complete, and networking infrastructure is being reviewed to identify improvement opportunities through the more recent availability of enterprise NBN.

DNRMEhave announcedthat they are coinciding the adoption of the GDA2020spatial datum

-322- with the retirement of the current method of retrieving cadastral updates and changes to the provided data, so a project has commenced to review and update this process. Cyber Security The percentage of malicious emalis remains at around 35%, to with phishing emails continuing target a Office365 and videoconferencing utilities such as ha Zoom. Several legitimate external contacts had their accounts compromised during the month which can be challenging for end users to recognise due to hackers replying to previous legitimate email trails found in the external account.

Phishing testing of all corporate email users continues in line with audit requirements, with the effects of ongoing awareness training being proven by only one user failing in the most recent test. Phishing testing involves sending benign copies of malicious emails to staff and Councillors to increase their awareness and test their response to a potential risk.

Attacks continue against internetfacing resources,with the Australian Cyber SecurityCentre (ACSC) and Queensland Government Chief Information Officer (OGClO) again warning of an ongoing cyber campaign by a foreign nation targeting Australiangovernmentand business networks and providing attack indicators to assist in identificationand mitigation. Thousands of direct compromise attempts continue to be detected on the primary Council firewall, still mostly comprising automated script attacks. Websites The primary corporate website (somerset.qld.gov.au) received 44,270 page views for the month (up 49%), while eServices (eservices.somerset.qld.gov.au) received 20,405 page views (up 26%).

The "Have Your Say" section of the website has receivedthousands of visits to date and it is recommendedthat this facility continueto be internally promotedto increase awareness and usage.

Poafà- ¾ees

emmu=ummmmmme

asimminamømmm

-323- Libraries

389.5 Computer e Bookings

1475 Enquiries Answered

4207 Physical items Loaned 487 Digital items Accessed Digitai Visitors

425T'wa 1895 h Esk 6206 visitors

f e 2137 1749 Kilcoy Lowood 716 Facebook Followers 487 Wi-Fi Sessions 56 New Members

il 4620 staff minutes 30 library 400 New Items spent learning ResourceTraining Catalogued

Staff Training School holidays @ Somerset Libraries O Proposal O In Progress O Completed Proposal O In Progress Completed Library staff have recently attended Dealing with Difficult People training. Staff were given A varietyof school holiday activitieswere the skills to - held in libraries over the September/ Octoberschool holidays. Attendance was ? Develop self awareness and the mixed with the activities the first to be willingnessto change behaviour. held after libraries reopened post COVID ? Plan their communication style and 19. Activities included Sepheros, 3D profile their personality style to reduce mask making, recycled bottle craft and anxietyand stress levels. book binding workshops. ? Understand what motivates other people. ? Use time management techniques to ensure services are deliveredon time.

-324- TravellingCraftroom TravellingCraftroom- online O Proposal O In Progress O Completed O Proposal O in Progress B Completed

In the first of a series of workshops, residents In a first for Somerset Libraries, a series were invited to learn and take part in paper of craft school holiday activities were held making workshops and gel press printing. online via Facebook. Residents were Somerset Libraries were able to purchase the invited to pick up their free craft packs equipmentto hold these ongoing workshops via from any branch library and watch a 'how funding from the State Library of Queensland. to video' via Facebook. Craft packs Workshops will be held throughoutthe yearwith included, tea lights, picture frames, batik the equipment available for loan to community painting, bedded bookmarks and mask groups. making. 280 packs were created with 236 handed out. This project was funded through a State Library of Queensland grant.

Records

Documentation - At a Giance .-. September 2020 inward/Actioned Documents - 3799 Outward Correspondence- 2270 Customer Service Requests1 372 Councillor Requests - Nine (9) Decision Notices/Workshop Outcomes - Tender/Quotation Decision Notices Eighty-Four (84) Tenders Six (6) - Workshop Actions- Thirty-Four(34) Numbered- Quotations - - Three (3) Total Documents Registered for the month of September2020 - 8606 Comparison Figures Registered - for the month of September2019 - 7697

This month, the team focussed on digitising permanent paper-based records. This may accountfor some of the increased number of registered documents this month compared to last September. In the following months,the team will shift theirfocus to preparing for disposal of records that are able to be destroyed in the 2021 disposal. This will help to free up some space in Councils archive facilities, which are rapidlyfilling.

Emails In 2471 Letters n -1190 Emails Out- 1620 Requests 381 Letters Out 654 - - -

Media 35 Faxes 3 - Photos - 150 -

Reports 63 Confidential 7 Internal - 849 - -

Invoices 753 Receipts - -127 Maps - Plans - 31

-325- Sport and Recreation

1. Indoor sport, gymnasiumand aquatic facility operations

Facility Commentary Attendance Comparative Membership for the to Month Change Month Historical (comparative Average to previous Total Fernvale month) - . Five industrial fans 1,452 (1,824) +25 (464) Indoor installed into the main Sports sports hall Centre . Team up program delivered to local schools ? Lunch time games delivered at Lowood State School through term 3 with up to 40 students regularly participation ? No reportable incidents Kilcoy Indoor Promotional initiatives . 1,892 (1,791) -14 (197) Sports included weight loss and Centre training challenges as well as promoting new Linville classes ? Somerset Health and Fitness donated $1,000 to the Kilcoy Gymnastics Club . Significant marketing initiatives included promoting health challenges, individual client 75kg weight loss and social BVRT event . One incident reported i following a visitor overheating in the indoor court; no follow up required from Council Toogoolawah Promotional initiatives . 292 (290) -2 (59) Community included weight loss and Gym training challengesas well as promoting the Movement to Music classes . No reportable incidents Esk ? Reopened 26 September 2 N/A N/A Swimming . First time the pool has Pool opened in September since pre-2014 No reportable incidents Kilcoy ? Reopened 19 September 470 (753) N/A Aquatic . Free entry offered on 26 Centre September, unfortunately cool and

-326- windy weather deterred many patrons Lowood ? Reopened 19 September 673 (287) N/A Swimming . Free entry offered on Pool Tuesday 22 September, with complimentary entertain from local performer, DJ Bex ? Free event well supported with 65 children in attendance Toogoolawah ? Reopened 19 September 159 (147) N/A Swimming . Free entry offered on 24 Pool September ? Free entry was reasonably subscribed with 35 attendances

2. Events and initiatives

? The Somerset Primary Sports Cup was held at the Esk State School on Friday 18 September. The event, which is usually held at the Toogoolawah State High School, saw approximately 130 year five and six students from Esk, Toogoolawah and State Schools participate in multi-sport events day. Students participated in touch football, soccer, indoor cricket, netball and softball. Somerset Regional Council financially support the annual event through the provision of transport and first aid, as well as assisting with coordination, time-keeping, scoring and umpiring. A team from Toogoolawah State School claimed the cup for 2020.

? The SRO coordinated free pool entry to coincide with skatepark events at each facility. In total, 150 children accessed the Lowood, Esk, Toogoolawah and Kilcoy aquatic facilities for free over the school holidays.

? The SRO coordinated free skateboard clinics at the five skateparks throughout the region on 19 and 20 September. Attendance at the events was limited. 3. Club Contact

? The SRO organised a Club Dinner and Workshop at the Exchange Hotel Kilcoy on Thursday 10 September. The evening featured a presentation on resilience and sustainability from CPR Group Managing Director, Michael Connelly. The event was well received with 13 representatives from seven different local sporting clubs in attendance. ? The SRO attended three club meeting in the month of September.

4. Sport and Recreation Projects

? The SRO continues to liaise with the University of Queensland Business School Service Innovation Alliance regarding the Brisbane Valley Rail Trail Visitor ResearchProgram.

Two further in person survey capture days were held on Saturday 19 and Saturday26 Septemberin Fernvale and Toogoolawah and Esk and Linville respectively. The total responses to date are in excess of 600.

? Installation of an electric heating system at the ToogoolawahSwimming Pool has been scheduled for 15 and 16 October2020. The installation of the heating units

-327- will be accompanied by upgrading the infrastructureto the swimmingpool pump room.

? Installation of industrial fans at the Fernvale indoor Sports Centre commenced on Monday 28 September.

? The SRO drafted a response to the Queensland ReconstructionAuthority request for detailed information regarding a funding expression of interest (EOI) to the Local Economic Recovery Program. The EOl was for the drafting of an implementationplan for the developmentof a recreation and nature reserve utilising available Mount Glen Rock property and constructing recreationtrails utilising existing fire breaks.

? LED Lighting Infrastructuretenders closedon 23 Septemberfor the Fernvale Sports Park, Lowood Recreation Complex, Esk Football Grounds and Hopetoun Sports Fields. Significant interest has been expressed by tenderers for the contract.

Youth Engagement YEO - project and activity overview and YES alignment Project/activity YES Updates/notes Status Key date/s alignment* Internal documents YES Recommendations In progress ASAP Working With Children- approved

School Holiday SDR - 3, 4 Spring SHP in progress 19/09/2020 Programs including 3/10/2020- QWY2020 grant

School Support SDR - 2, 3, KSHS Completed 1/09/2020 Meetings Term 3 5, 6, 7 LSHS Completed 10/09/2020 - TSHS Completed 17/09/2020

SomersetYouth SDR - 8 2020 exhibition In progress 14/11/2020 Leadership Camp 10/01/2021- 2020 and 2021 2020 end of year In progress Tentative: celebration 14/11/2020

2021 camp venue in progress ASAP booking and-school confirmation

* Youth Engagement Strategy (YES)alignment: StrategicDirection and Recommendations(SDR) from the YES

YEO Septemberprojects and activities Brief overview- of relevantprojectsand activities

$c6oólflölidä3(PìòÿïëihKoùèfviëviáôfëveht? tó^dáte ÝEOÉvèritsNÍNôbllåöÑatiöhávi?Ñ!$$ÒÄlåÌÍÜÏ$bmàátÄèältlìÂiÃÈitäèss Event, location and date Attendees

ScooterCompetition, Lowood, 22 September 60 (18 participants in the competition)

Bookbinding Workshop, Esk, 24 September 5 (Maximumof 10 bookings permitted)

Bookbinding Workshop, Toogoolawah,24 0 Session cancelled lack of bookings September -

-328- SkateboardingWorkshop, Toogoolawah, 24 6 September Bookbinding Workshop, Kilcoy, 25 September 5 (Maximumof 10 bookingspermitted) Bookbinding Workshop, Lowood, 25 September 0 Session cancelled - lack of bookings Youth Drop in Night, Kilcoy, 25 September 8

ScooterCompetition, Kilcoy, 26 September 50 (19 participants in the competition)

ScooterChampionship, Fernvale, 30 September 120 (26 participants in the competition)

Youth Drop In Night, Kilcoy, 2 October Pending

Skateboarding Championship, Esk, 3 October Pending

YEO assistedat the Outdoor Movie Nightin Fernvaleon 30 September(approximately150- 200 attendees) and will assist at the OutdoorMovie Night in Esk on 3 October (pending). Otherlibraryactivities, OutdoorMovie Nights, skateboardingworkshops and free pool entry to be reportedby RL, EO and SRO.

ASclióòlSüppbrt.Meetinüs

Term.2 . Kilcoy SHS Lowöod·SHS ToogoolawahSHS ? Term 3 KSHS SSM took ? Term 3 LSHS SSM took place ? Term 3 TSHS SSM took place on 1 September on 10 Septemberfrom 12pm- place on 17 September from 1.30pm-3pm at the 1.30pm via teleconference. from 2.30pm-4pmat Kilcoy Memorial Hall. Twelve attended. Toogoolawah SHS. Eight attended. Seven attended. 6 Networksand Committees Attended

o Covid-19 --. EngagementGroup o Kilcoy Interagency o Youth interagency o 3 x School Support Meetings

Attachments Nil

Recommendation THAT the CorporateService Report for September2020 be received and the contentsnoted.

-329- SOMERSETREGIONALCOUNCIL- Officer'sReport To: AndrewJohnson, Chief ExecutiveOfficer From: Rachel Pitman, Corporate and Community Services Officer Director: Matthew McGoldrick, Director Corporate and CommunityServices Date: 16 October2020

Subject: Application for Purchase of State Land Lot 7 CP882123 Bellbird Road, Jimna - -

File Ref: Land Use and Planning Surveying Encroachments Doc ID 1225934,1233014,1236326- - -

Action Officer: CCSO

Background/Summary Correspondencehas been received from ONF Surveyors seeking Council's position on a proposed boundary realignment between Lot 7 CP882123 and Lot 119 LX2541. Lot 7 CP882123 is State Land, being a Reserve for Park and Recreation, in the trusteeship of Council.

When undertaking a boundary identification survey for Lot 119 LX2541, it was discovered that an existing fence and part of a shed on the western side of the property encroached on the common boundary of Lot 7 CP882123.

The ownerof Lot 119 LX2541 is making application to the Department of Natural Resources, Mines and Energy (DNRME)to purchase State Land to rectify the encroachment. Council's supportof the proposed realignment is requested.

The proposed area to be purchased is 114m2 and is identified in Attachment 1 Identification Survey Sketch. -

It should be noted that this Reserve is currently the subject of a Native Claim by the Kabi People. It was gazetted as a Reservefor Park and Recreationpurposes on 25 January 1996. The final inspection certificate for the encroaching shed was issued on 11 February 2016. As the encroachment occurred post-23 December 1996, there are native title implications associated with the proposed purchase that will need to be dealt with.

it is recommendedthat Council provide no objections to the proposed boundaryrealignment and purchase, subject to the State Government dealing with the native title requirements relating to existing or future native title claims over the site, and any future native title claims for compensationbeing payable by the State Government.

Attachments Attachment 1 - Identification Survey Sketch Recommendation THAT Council advise ONF Surveyors that it has no objection to the proposed boundary realignment or to the purchase of part of Lot 7 CP882123, in accordancewith Attachment 1 Identification Survey Sketch, subjectto the following conditions: -

- the State Government dealing with the native title requirements relating to existing or future native title claims overthat part of Lot 7 CP882123 proposed to be purchased;and

- any future native title claimsfor compensationoverthat part of Lot 7 CP882123proposed to be purchased be payable by the State Government.

-330- INSET

CPB82123 (State Landl

7 CP882123 (State Landl

1e xaset i / cURA4WONG/ SCALE : 1 : 3,000

7 CP882123 5 CP882123 Proposed Purchase Area 2.tsø to be added to Lot 119 114m" rn

SP112543 a 119 4 o e LX2541 o

6 SP112543 373 66

00 ROAD

om em iam

Let 119 on LX2541 & Lot 7 on CP882123 N GRIFFIN NOTES: Arena 5 dimensions REG OWNERS. only and LEVEL bject to alto DATUM:- N/a ""' Boundary Realignment CONTOUR INT:- N/a BUR VEYOR B Ph. 108 Bellbird Road SCALE : 1 : 400 (On 4t82 ??» ?- lon 4162 5599 .,,,,8855P/1 DRAWN:mm e/esso m¾rel##i=\iesenen\a==venssuwemen.us\sessPtduo EmaE: JIMNA adm_ ...iyore.conhau ?- SOMERSETREGIONALCOUNCIL- Officer'sReport To: Andrew Johnson, Chief ExecutiveOfficer From: Rachel Pitman, Corporate and Community Services Officer Director: Matthew McGoldrick, DirectorCorporate and Community Services

Date: · 15 October2020 Subject: Tender - Grazing Agreements File Ref: Council land and buildings Doc Id. 1041238, 1076924, 1047624, 1046522, 1027037 -

Action Officer: CCSO

Background/Summary At Council's Ordinarymeeting of 28 March 2018 and 24 October 2018, it considered tenders received for grazing purposes over the following properties:

- Lot 473 CG2670 Highwood Lane, Kilcoy - Lot 2 SP117270 - Mount Beppo Road, Mount Beppo - Lot 22 RP144072- Nerreman Road, WivenhoePocket - Lot 94 CC3388 Reinbotts- Road, Lowood - Lot 6 RP176587- Lowood-Minden Road Lowood Lot 2 SP225650 - Winya Road Kilcoy - - These agreements are due to expire on 31 July 2021.

In accordance with s227 of the Local Government Regulation 2012, a local government can not enter into a valuable non-current asset contract unless it first invites written tenders for the contractunder s228.

Council have previouslyoffered a three (3) year lease via tender. This process has been the most cost effective option, as an advertisement in the local paper and preparation of the agreementsin-house is the least expensive way of meeting Council's obligations under the Local Government Regulation 2012. A short term lease does not require lodgement with Titles, saving Council lodgement fee expense.

Grazing agreements for these properties also decrease Council's mowing obligations, and provide some income for the sites.

Attachments Nil

Recommendation THAT Council invite written tenders for grazing leases, for the period 1 August 2021 -31 July 2024, for the followingproperties:

- Lot 473 CG2670 Highwood Lane, Kilcoy - Lot 2 SP117270 - Mount Beppo Road, Mount Beppo - Lot 22 RP144072- Nerreman Road, - Lot 94 CC3388 Reinbotts- Road, Lowood - Lot 6 RP176587- Lowood-Minden Road Lowood Lot 2 SP225650- Winya Kilcoy. - - Road

-332- SOMERSET REGIONALCOUNCIL- Officer's Report To: AndrewJohnson, Chief Executive Officer From: Daniel Rowe, Sport and Recreation Officer Director: MatthewMcGoldrick, Director Corporate and CommunityServices Date: 21 October 2020 Subject: Kilcoy Aquatic Centre EmergencySealing Works File Ref: - Council Properties - Maintenance and Operations Kilcoy Swimming Pool Action Officer: SRO -

Background/Summary In September 2020 it was identified that the Sikaflex expansion lines of the Kilcoy Aquatic Centre had deteriorated to a hazardous standard. The expansion lines function as seal between the concourse and pool shell preventing water from seeping underneath the pool shell and allowing movement between the concourse and pool shell. Potential implications of not addressing the deteriorated seal include damage to the pool shell and tiling, as well as cracking in the concourse.

It should be noted that under the most recent Queensland Health Water Quality Guidelines for Public Aquatic Facilities (September2019) the Kilcoy Aquatic Centre is deemed a high-risk facility.

Anyconcourseobstructionsthat may occur as a result of not efficiently repairing the expansion lines would also conflict with the Guidelinesfor Safe Pool Operation Safe Pool Design; GSPO SP 5.4.1 and GSPO SP 5.4.4. -

To ensure an efficient resolution of this issue Council Officers request that Yowie Tiling be engagedas soon as possible (pleaserefer to the Attachment1.).Yowie Tiling have previously completedvarious aquatic works for Council and have completed works to a high standard in a timely manner.

This is a specialist discipline and Council Officers have previously spent significant time attempting to source alternate providers. The time lost in attempting to source further bringing quotations and a new provider up to speed with the facility would likely offset any potential cost savings.

To complywith Council's ProcurementPolicy Council must promote value for money. In this instance the value for money assessmentincludes considerationof:

(i) contributionto the advancementof Council's priorities; and (ii) fitnessfor purpose, quality, services and support; and (iii) whole-of-lifecosts including costs of acquiring, usina, maintaining and disposal; and (iv) internal administrationcosts; and (v) technicalcompliance issues; and (vi) risk exposure; and, (vii) the value of any associated environmentalbenefits.

Forthe aforementioned(underlined)reasons a recommendation is made to Council that Yowie Tiling is the most suitable supplier available to Council to carry out this work and the other quotationsneed not be sought.

-333- Attachments Quotation Yowie Tiling; Replace Kilcoy Aquatic Centre Expansion Lines (Commercialin Confidence-

Recommendation THAT Council resolves under s235 of the Local Government Regulation 2012 to not call quotationsfrom three suppliers for the replacement of expansion lines at the Kilcoy Aquatic Centre as Yowie Tiiing represents the best supplier reasonably available to Council to carry out these works.

-334- SOMERSETREGIONALCOUNCIL- Officer's Report To: Andrew Johnson, Chief ExecutiveOfficer From: Helen Golinski, Corporate and Community Services Officer Director: Matthew McGoldrick, Director Corporate and Community Services Date: 19 October2020 Subject: Vandalism - September2020 File Ref: Risk Assessment - Vandalism

Action Officer: DCORP

Background/Summary Council has previously resolved to be informed of incidences of wilful damage and destruction of Council property.

The following incidents were reported during the month of September2020.

Date Location l Incident 16 and 28 Anzac Park Toilets, Kilcoy Disabled toilet seat broken, September2020 Stainless steel rubbish bag holder broken 28 September2020 Coach Stop Toilets, William Toilet seat stolen from male toilets Street Kilcoy 28 September2020 Minden Village Toilets Stainless steel toilet seat broken

The vandalism repair costs until 30 September2020 are attached. here were no insurance claims relating to vandalism for this period.

Attachments Table .-. Vandalism Repair Costs - September2020. Recommendation THAT Council receive the vandalism report for the period 1 September to 30 September 2020 and the contents be noted.

-335- VANDALISM REPAIR COSTS - YEAR TO DATE- September 2020

YEAR-TO- GLNumber Description Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun DATE

7333-2000-0200PublicConvVandalism 625 625 405 ------1,655

7336-2000-0000Vandalism-Other 454 90 43 ------587

Sub-Total $ 1,079 $ 715 $ 448 $ $ $ $ $ $ $ $ ------$ - $ 2,242 Vandalism-RelatedInsurance Claims Costs

Recoveries

Sub-Total $ $ $ $ $ $ $ $ $ $ $ $ ------$ -

NET COSTS $ 1,079 $ 715 $ 448 $ $ $ $ $ $ $ $ ------$ - $ 2,242 OPERATIONS SOMERSET REGIONAL COUNCIL - Officer's Report To: AndrewJohnson, Chief ExecutiveOfficer From: Gary Love, Civil Designer Director: Craig Young, Director Operations Date: 20 October2020 Subject: B-double Route Application - Edinburgh Drive Mount Hallen File Ref: Traffic and transport permits 2020-2021 National Heavy Vehicle Regulator - NHVR - - - Action Officer: CD (Gary Love)

Background/Summary An application has been received from Bowditch Freighters Pty Ltd to obtain a 25m/26m B- Double permit along the following route for the period 19 October 2020 to 18 October 2023:

? Start: 189 Edinburgh Drive, Mount Hallen OLD 4312 Gatton Esk Road, Buaraba - requesting consent for the intersection of Road and Gatton Esk Road. End: ApprovedB-Double Network, Gatton Esk Road, Churchable QLD 4311

? TMR Controlled Roads Gatton Esk Road, Esk Intersection of Gatton Esk Road and Edinburgh Drive

? SOMERSETREGIONAL COUNCIL Controlled Roads Edinburgh Drive, Mount Hallen Intersectionof Gatton Esk Road and Edinburgh Drive

Officer undertook an assessment of the Council controlled infrastructure with onsite inspection.

Sealed carriageway width along Edinburgh Drive is 6m with gravel shoulders.

Access to and from the requesting propertyat 189 Edinburgh is insufficient for a B-Double and would require an upgrade to the access before a B-Double could operate. The posted speed at the site of this access, located on the outside of a curve, is 80kmh

Property impacts along Edinburgh Drive would include noise, dust and vibration etc.

A Council officer telephoned the applicant to ask why there is a requirement for B-Double access along Edinburgh Drive. The applicant stated that this was their premises and they wantedto bring the vehicle home some evenings and weekends

A similar applicationfor 190 Edinburgh Drive (neighboringproperty) was received in March 2017 which was rejected by Council at that time.

Attachments Road Manager ConsentRequest Number365041r2v1 Location Plan

Recommendation THAT Council rejects the proposed B-Double route as Council has previously rejectedthe parking of B-Doubles in residential areas.

-337- 365041r2v1 Case: - New - B-Double Customer: REGENCY TRANSPORT LOGISTICS Assigned B ... to: Primary contact mail Case Status: Due:

Overview

Case progress Case duration

- --g . -m - __ µ_.. . 4d 0 4d

Regulator Case Officer

Angela Bessell

Application Type Status

New Permit B-Double Submitted

Application nickname Submitted

Home 12-Oct-202014:23:54

Applicationld Legacy case reference co 390224

AppliCant detailS

ACN RCN ABN

617198160 10280072 54617198160

Applicant Address

REGENCY TRANSPORT LOGISTICS PTY LTD 189 EdinburghDr, Mount Hallen, QLD 4312

State of registration QLD

Contact Phone Email

Libby Debnam 0409945967 [email protected] Vehicle / load

Vehicle Class Vehicle configuration Class 2 B-Double

Short description

Combination (up to 9 axles)

Height Length

Up to 4.3m Up to 25m/26m

Whatfreight will you be carrying? General Freight

Permit details

Issuer of the existing permit NHVR permit number Permit Expiry Issued document

NHVR 365041V1 02-Aug-2021 B Permit Document

Permit period

Period From Period To

19-Oct-2020 18-Oct-2023 Route / area details

LSK NatlORdl Park

Mount Halle

Buaraba Ravensbourne Ravensbourne National Park

Coominva

3 km c C urchaale NHVR Terrns of Use

Route overview Route description

Route type Route notes Area

Area Road Manager

Somerset Regional Council

Route Id

124EK-4 v4 r3

Route summary

1) Start: 189 EdinburghDr, MountHallen QLD 4312 Gatton Esk Rd, Buaraba- Requestingconsentfor the intersectionof AtkinsDam Rd and Gatton Esk Rd. End: ApprovedB-Oouble Network.Gatton Esk Rd. Churchable QLD 4311

Road list (all Road Managers) Status Road name Road Manager Notes

Edinburgh Dr. MOUNTHALLEN e QLD292 - Requires Consent

Y% Gatton Esk Rd, MOUNT HALLEN RMOLD1 Requires Consent - Requestingconsent for the intersectionof Edinburgh Dr and Gatton Esk Rd.

Gatton Esk 99 Rd, BUARABA RMOLD1 Requires Consent Requesting - consent forthe intersectionof AtkinsDam Rd and Gatton Esk Rd,

Road Manager Decisions (2)

Road Manager Consentstatus Due date Decisions Department Transport Main Roads of and (TMR) (RMQLD1) 13-Nov-2020

Type Subject Status Due date Labels No decisions availablefor review

Somerset Regional Council (QLD292) 13-Nov-2020 o

Type Subject Status Due date Labels Decision:Approval (16-Oct-2020) f Road Manager RequestIn Draft | 13-Nov-2020 Conditions

Regulator

LEOLOther Lawsand Legislation Nothing this driver within permit exemptsthe or operatorof the permittedheavyvehicle from complyingwith legislationregulatingthe heavy This includesbut use of vehicle. is not limited to conditions appliedwithin the vehicles registration,compliancewith sign postedrestrictions,traffic law or compliancewith lawful directionsof authorisedofficer.

LE0Tfhe driverand operatorof the B-double comply must withall conditions,except conditionsrelating to stated routes or networks,set out in the NationalClass 2 HeavyVehicleB-doubleAuthorisation(Notice) for includingthe schedufe a participatingjurisdictionwhenthe vehicleis beingused in the jurisdictionto whichthat schedule applies.

LE12A B-double to 26.0m long maybe up provkfedthe vehiclemeets Schedule 6 Section3 (3) of the HeavyVehicle (Mass, Dimension and Loading)NationalRegulation.

Regulator

GO03 You may be requiredunderanother law to obtainconsent or approval froma Third Party entity.

Theseapprovalsmust be carrredand on by an In Third produced request authorisedofficer. this section Party entity usually includethe following - potice especiallywith respectto the a movementof vehicleswhichexceed dimensionrequirementsdueto the potentialrisksto otherroad users and possibleneedfor poTice assistanceto controltraffic b. rail infrastructuremanagers the movementof oversizelovermassheavy level .) vehiclesacross crossingsor restricted accessvehiclesnear rail infrastructuremay create risks thatneed to be managed c. have utilities restrictedaccessvehiclesmay adverse effects on utilitiesinfrastructurewithover heightvehiclesand telecommunications/powerlinesbelng a common concern d. private road owners allowingpublic access toll roads, ports, airports,hospitalsand private estatesare potential owners, be exampleswherethoseroad who may not road managersfor the purpose of the HVNL, also need to grant consentto the use of restrictedaccessvehicles forestry e. agencies roadsowned by govemmentalagenciescan possess differentcharacteristicsthat may poserisks not found on typical if the is roadsand govemmentagency not a road managerfor the purposeof the HVNLmay regulrespecialconsiderationto manegerisksarisingfrom the use of restrictedaccessvehicles on theseroads. Notes (16)

Subject Date created Labels Consent stage: Assessment 16-Oct-2020 e Heidi Cross (oepartmentof Transport and Main Roads (TMR) ) overdue 16 Oct 2020 08 29 AM

Case status changed

Updated 'Class 2 ' consent workgroup: team 16-Oct-2020 $ Jo Lonsdale (Departmen1of Transpori and Main Roads (TMR) ) 16 Oct 2020 07 29 AM

No comments

Case stage: Consent Requested 16-Oct-2020 e Angela Bessell (National Heavy VehicleRegulator) 16 Oct 2020 07 29 AM

Systemtransitionedcase to 'Consent Requested' - new consentsin progress.

Consentstage: New 16-Oct-2020

Angela Bessell(National Heavy Vehicle Regu!ator) lurem 16 Oct 2020 07 29 AM

New consent requestfor Somerset RegionalCouncil

Application updated 16-Oct-2020 e Angela Bessell (Natronal HeavyVeh cle Regulator) 16 oci 2020 07 29 AM

No comments

Application updated 16-Oct-2020 e AngelaBessell (NationalHeavy Vehcle Regulator) 16 Oc1 2020 07 28 AM

No comments

Application updated 16-Oct-2020 e O AngelaBessell(NationalHeavyVehicle Regufator) 16 Ocl 2020 07:27 AM

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Group File name File type File size Regulator files 202005-1149-operating-a-4-6-m-high-heavy-vehicle-as-a-specified-semitrailer.pdfrd D PDF 341-15 KB Regulatorfiles Manage case - 390224.pdffd GPDF 606.01 KB

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I declare that I have read and agree to the NHVR Portal Terms of Use. Yes

I hereby declare details in that all provided this applicationare true and correct.Knowinglymaking a false statementto the NHVR may attractsignificant penalties under the HeavyVehicle National Law. Yes Payment details (1)

Payments

Date Reference PaymentType Amount Result

12-Oct-2020 14:23:54 ACCS2-4-BD-390224 Credit Card $74.00 Approvee

Total to pay

Description Qty Unit Price GST Total

New Application B-Double - 1 $74.00 $0.00 $74.00

Total $0.00 $74.00 a E 't

PO Box 117 , 2 Redbank St Esk QLD 4312 Ph.0/-5424 4000 , Fax.07-54244099 ? Email: [email protected] Web· www sonrersetqid.gov.au

Disclaimer

This ardormanon has Deon prepared for Counal's mtemal ouiposec.and for no other purpose No stalemen m made about the acustacy r u 189 Edinburgh Drive sUilabliity of the informationlor use ny r>urposewnew is -nose has tieennoUíied to Couaiolor rM) Wh e every cure is taken to ensure the accuracy of this riata. neithei int . Councilnor the Departmentof rL1ur Resourcesand ¼nss makesany e representations or wariantJesaljou1. is accuracy.reliaD

Title , B-Double Route Proposal 189 Edinburgh Drive N Somerset Roadline Legend Mount Hallen Sealed LRRS - Sealed Fomed Rural Main Road Unused ? ? LRRS - Gravel - - Gravel LRRS - Formed -=- -|- - Unformed Town Main Road Date: 21/10/2020 SOMERSETREGIONALCOUNCIL- Officer's Report To: AndrewJohnson, Chief Executive Officer From: Michael Kinion, Developmentand Design Manager Director: Craig Young, Director Operations Date: 2 October2020 Subject: Prenzlau State School Flashing School Zone Signs File Ref: Roads/ maintenance/ signs Action Officer: DDM (Michael Kinion)

Background/Summary Council received correspondencefrom the Department of Transportand Main Roads (TMR) regarding flashing school zone signs (FSZS)at Prenzlau State School on Prenzlau Road.

The Department of Transport and Main Roads will install flashing school zone signs at Prenzlau State School for the 2020-21 program. The layouts have been developed in accordance with relevant sections of the Australian Standard AS1742 Manual of Uniform Traffic Control Devices (MUTCD), Queensland'sMUTCD, and TMR's Traffic and Road User ManagementManual.

Officers note previous advice to consideraltering the time zones of the school zone, however, recent investigations have determined this needs to be done on a regional basis and in consultation with all schools. This matter will be discussed at a future Traffic and Safety Advisory Committee.

Attachments Preliminary Enhanced School Zone Signs

Recommendation THAT Council receive the report from Department of Transport and Main Roads dated 27 September 2020 for the Prenzlau State School Flashing Schooi Zone Signs and that the contentsbe noted.

-348- Design certmcation This signing scheme has been designed in accordance with Departmentof Transportand Mains Roads. Designof ESZS Layout Plans Work Instruction (CN-14370_Wl(1)) .

D recto I r ncipar Consultant 4 . SIGN 5 SITE NOT SUITABLE FOR FLASHING SIGN RoadPro , Consulting . DUE TO POTENTIAL CONFLICT WITH OVERHEAD POWER LINES

7 9

DAYS . 2 . ,

SIGN 2 SITE NOT SUITABLE FOR . FLASHINGSIGN 4 DUE TO POTENTIAL CONFLICT WITH OVERHEAD . *, I POWERLINES ' .

er n Prenzlau sor,s lateSchool

SIGN 1 PROPOSED TO REMAINAT EXISTING 2-4. LOCATION AS THERE WOULD BE INSUFFICIENT icHool VISIBILITYTO THE SIGN IF RELOCATEDTO SITE 3 oAys

G Legend Notes PRELIMINARY o EnhancedSchool Zone Signs eens and @ %nnuin ish9si90taberemovedorrelocated NOT APPROVEDFOR CONSTRUCTION School:PrenztauStateschool Dra . | omtrens ier Signnumber/ Em1|ng lo C±¼°G sign remain Road name: Prenzlau Road 1.ocation:Prenzlau llerimiensFDefasylkms | r.eraliuesu | _.,,Bel. I ,,. ,.7.,,. ---, LGA: SomersetRegionalCouncR TMR District: North Coast HR AND CUSTOMER SERVICE SOMERSETREGIONALCOUNCIL- Officer'sReport To: Andrew Johnson, Chief Executive Officer From: Tiara Hurley, Office Administrator Director: Kerri-Lee Jones, Director Human Resourcesand Customer Service Date: 16 October2020 Subject: CommunityAssistance Grants 2020 - 2021 Lions Club of FernvaleInc. Doc Id - - 1230803 File Ref: Community Relations Sponsorships- Donations Action Officer: DHRCS -

Background/Summary To assist with the costs associated with the installation of a digital sound system at the Fernvale Lions Club, 6 Clive Street, Fernvale OLD 4306 described as L181 CC2325 to improvethe facility for volunteersand patrons at events and functions.

Amount requested: $ 6,700 Total cost of project: $ 8,200 Amount recommended to be granted: $ 6,700

Assessor'sSummary The applicantstates that:

? The club does not own any sound equipment and the installation of a digital sound system will improve the facilities for volunteers and patrons at events and functions. ? In keeping with the heritage of the building, the speakers for the system will be mounted in discreet locations to ensure the aesthetics of the building are not changed. ? The proposedsound system includes a basic console, feedback eliminatorand power amplifier. ? The quoted price includes installation.

The group have requested that Council considertheir application outside of funding rounds via covering letter and have provided a copy of the quotation for the sound system.

Attachments Nil

Recommendation THAT the application as summarised in this report be approved for funding and $6,700 be granted throughthe Community Assistance Grants budget allocation; plus GST if applicable, to assist with the costs associatedwith the installationof a digital soundsystem at the Fernvale 6 . Lions Club, Clive Street, Fernvale OLD 4306 described as L181 CC2325 to improve the facilityfor volunteersand patrons at events and functions.

-350- SOMERSETREGIONAL COUNCIL- Officer's Report

To: AndrewJohnson, Chief Executive Officer From: Kerri-Lee Jones, DirectorHuman Resourcesand Customer Service Date: 16 October 2020 Subject: Community AssistanceGrants SomersetExcellenceBursary 2020 2021 Samantha Bremner Doc Id-1234423 - -- - File Ref: Community Relations Sponsorships Somerset Excellence Bursaries Action Officer: DHRCS - -

Background/Summary Council has received an application for financial assistance from Denise Bremner, on behalf of her daughterSamantha from Fernvale. Samantha has been selected as a member of the Queensland School Sport 13-15 years Girls Cricket Team and has been invited to attend the Cricket State Championships being held at Redlands from 8-10 November 2020.

The application was received prior to the event date.

Samantha has been the recipient of four State Level Bursaries for similar sporting achievements.

This application is considered as part of the Community Assistance Grant Policy which provides for a payment of $300 for State Level representation.

Attachments Nil

Recommendation THAT Council approve the application as summarised in this report and grant a State Level Sporting Excellence grant of $300 to Denise Bremner, on behalf of her daughterSamantha who has been invited to attend the QueenslandSchool Sport 13-15 Years Girls Cricket State Championships being held at Redlands from 8-10 November 2020.

-351- SOMERSETREGIONAL COUNCIL- Officer's Report To: AndrewJohnson, Chief Executive Officer From: Kristy McLean, Customer Service Team Leader Director: Kerri-LeeJones, Director HR and Customer Service Date: 19 October2020 Subject: Customer Service Report for September2020 File Ref: Officers Report Action Officer: (CSTL)Customer Service Team Leader

Background/Summary A summary of the customer service section activities during the month of September2020 is provided for Council'sinformation.

Summaryfor September2020

®OOOO4704 4436 202 34 12 TOTAL PHONE(ALLS PHONE(ALLS PHONECALLS PHONE(ALLS ONEPH RE(ElVEDDURING RECEIVED RECEIVEDBY REFERREDTO BUSINESS AVERAGE AFTER HOURS AFTERHOURS CALLS HOURS PERDAY CALLCENTRE DUTY OFFICER

OVERTHE GGAP PROPERTY COUNTERRECEIPTS TRANSACTIONS SEARCHES

The below table shows the number of Council financial transactionsthat were taken over the counter at each of the customer service centres in the region for September2020. These numbers include cheques that were posted into the Council. In total there was 721 financial transactionsacross the three customer servicecentreswith 242 at Esk AdministrationCentre, 181 at Kilcoy Customer Service Centre and 298 at Lowood Customer Service Centre for September2020.

There was an increase in over the counter receipts as well as other financial transactions as rates for the August rating period were due by Tuesday, 6 October2020.

-352- Over the counter receipts 350

300

250

200

150

100

50

0 Esk Kilcoy Lowood

?Jul-20 #Aug-20 Sep-20

The belowtable illustrates all other financial transactions(excludingover the counter receipts) received at Council and processed by the finance department. These are BPay and EFT (electronic funds transfer)transactions for payments such as rates, animal registration etc.

Other financial transactions 8000

7000

6000

5000

4000

3000

2000

1000

0 May-20 Jun-20 Jul-20 Aug-20 Sep-20

Below are the total number of calls received into the Council main phone line (07 5424 4000), including out of hours, compared to last calendaryear. Calls receiveddoes not includeinternal calls made within Council, or outbound calls. There were 4,704 calls receivedfor the month of September 2020. This is an increase of 253 calls compared to August 2020. Compared to September 2019 there were 454 fewer calls for the month.

-353- lilllllllllI|||||||

Listed below are the daily phone calls receivedfor September2020 to the main Council phone line. There were 4,436 calis received during business hours and 268 receivedafter hours. Of the 268 calls received out of hours, 34 calls went to the afterhours call centre. There was a decrease of 11 calls to Council's afterhours provider compared to August 2020.

Daily phone calls

250

200

150

100

Listed below is a comparisonof the average calls received per day within business hours. On average there were 202 calls received each business day for September2020, which is a decrease of 27 calls on average per day from September 2019. Compared to August 2020 there was on average the same numberof calls per day.

Average calls per day within business hours 250

0

100

50

0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

-354- For the month of September 2020 there were 108 property searches completed for prospective purchasers. The graph below depicts the day property searches were completed. This increased by 27 completed searches comparedto August 2020. Daily completed property searches 11. l I ...... I i ul .

///////////////Monthly completed property searches 120

100

80

60

40

20

0 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20

There was 684 QueenslandGovernment Agent Program(QGAP)transactionsfor the Lowood QGAP agency in September. On average there were 31 transactions per business day in August which is an increase of six transactions on average per business day.

Number of QGAP Transactions

600

500 I I an Feb Mar Apr MayilJun Jul Aug Sep Oct Nov Dec Attachments Nil

Recommendation THAT Council receive the CustomerService Reportfor September2020and the contentsbe noted.

-356- CHIEF EXECUTIVE OFFICER SOMERSET REGIONALCOUNCIL - Officer's Report

To: Andrew Johnson, Chief ExecutiveOfficer From: Daniel Rowe, Sportand Recreation Officer Director: Matthew McGoldrick, Director Corporateand CommunityServices Date: 21 October2020 Subject: Mount Glen Rock Recreation and Nature Park Development- Next Steps File Ref: Recreation and Cultural Services Service Provision Recreation Facilities - -

Action Officer: SRO

ExecutiveSummary The by resolution Council to purchase Lot 2 RP156580 received a significantresponse from the local communityand regional stakeholders.

The purchase has also been utilised to successfully apply for funding from the Queensland Reconstruction Authority 2019 Queensland Bushfires Local Economic Recovery Program. A $1,281,593.38, total of including the matched contribution from Council, has been securedto develop the Mount Glen Rock site and associated networks. following The report outlines next steps to be implemented for the developmentof the Mount Glen Rock site including;

- Drafting a consultant brief to develop a feasibility and implementation plan for the Mount Glen Rock site; - A Council delegation fact-finding tour to Derby; and - The formation of steering committee to oversee Stages 1 and 2 of the Mount Glen Rock Recreation and Nature Park (also referred to as the Mountain to Mountain project).

The highlights report also recent research undertaken by a third party into the feasibility of developing the adjacentrecreation reserves with regards to.native land title. Background/ Context At the 10 June 2020 Ordinary Meeting, Council authorised the Chief Executive Officer (CEO) to negotiate the purchaseof Lot 2 RP156580, 'Mount Glen Rock', and that the negotiated sale price be broughtback to Council for approval or otherwise. Following negotiations with the owners of Lot 2 RP156580, Council resolved to purchase the site for a sale price of $420,000.00at the 22 July 2020 Ordinary Meeting.

Thecontractsettlementfor the transferof ownershipfor Lot 2 RP156580 to Council is currently scheduledfor 23 October2020.

It should be noted, that in addition to the above resolutions two reports have previously been submitted to Council to inform decision making regarding the use of land on Mount Glen Rock;

- SomersetOutdoor Recreation Facility Site Investigations(Sportand Recreation Officer Report 3 June 2020); and - Recreation- Facilities at Mount Glen Rock Grant Application (Natural Resource ManagementOfficer and Sport and Recreation- Officer Report 21 April - 2016).

-357- The announcementof the purchase of Lot 2 RP156580has been met with significant interest by the local community and potential tourist markets. A social media post published by Council, announcing the purchase, organically reached an audience of over 28,000. The single post had nearly 6,000 engagements, with 240 likes, 109 shares and 84 comments. For context, the total estimated reach for the entire promotional campaign of the 2019 Somerset Rail Trail Fun Run or Ride was 25,000, including organic and paid content. The news of the purchase was shared by local interest groups, businesses and regional recreational groups amongst others.

In addition to the purchase, Council has recently sort to address native land title implications for the development of four adjacent reserves totalling 81 hectares; Lot 242 CSH2097, Lot 243 CSH2097, Lot 141 CSH2097 and Lot 239 CA1444 (please see Image 1 below).

Image 1: Mount Glen Rock; Freeholdand Reserve Parcels

The development of Lot 2 RP156580 and adjacent reserves maintains alignment with the Somerset Regional Council Corporate Plan (2016-2021)as outlined in Attachment 1.

To ensure the viability of the site long-term feasibility and implementation plan is required to enable sustainableeconomic, environmentaland cultural outcomes for the site. There is also potential to capitalise on community and market momentum to deliver fast-tracked cost- effective developmentand appease community expectations.

On 5 October2020, Council received correspondencefrom the Queensland Reconstruction Authority (ORA) that a funding application through the 2019 Queensland Bushfires Local Economic Recovery (LER) Program had been successful. The funding is to be used toward the Mountainto Mountain Trail Developmentand Activation - Stages 1 and 2.

-358- Stage 1 of the approved funding is for:

- The creation of an implementation plan for the development of the Mount Glen Rock Recreation and Nature Park; The - construction of the multipurpose 'Sandy Creek Trail' on an existing fire break at the base of Mount Glen Rock on Lot 2 RP156580;and The - construction of the Highland Street Trail on a road verge running adjacent to Highland St.

Stage 2 of the approved funding for:

The - constructionof a walking trail to the summit of MountGlen Rock and small clearing / lookout area at the summit; and - The construction of a pedestrian bridge from Hassall St, across Sandy Creek, to the Sandy Creek trail.

The total budget of the approved project is $1,281,593.38; $635,680.51 from the LER Program, matched by $645,912.87investmentfrom Council.

Per the terms of the Project Funding Schedule, the projectsare to be completed by 30 June 2022.

Feasibility and implementation Planning

A feasibility and implementation planning process will inciude (but not be limited) to the following;

- A proposed MTB trail network and conceptdesigns; - A proposed walking trail network and concept designs; - Proposed lookout location/s and concept designs; - Investigations into potential for appropriate and compatible recreational uses at the Mount Glen Rock site (e.g. rock climbing, orienteering, scout activities); - An outline of all furthersupporting infrastructure required (e.g.amenities, picnic shelter, entry into the site, kiosk, equipmentstorage, drainagefacilities); - An analysis of ongoing maintenance costs; - An economicimpact report; .· An environmental impact report; Cultural heritage trails; - analysis of . - A terrain surveyfor heavy infrastructure in the area; - Preliminaryinvestigations intothe potential to extend into adjacentand nearby freehold sites into the future; - Canvassingcommunitysupport for a concept design; and - Investigating potential opportunitiesto establish an outdoor recreation or mountain bike club at the site.

The approximatecost to develop the feasibility and implementation plan would be between $100,000to $120,000.This amount was budgeted in the LER Program funding application.

The Mount Glen Rock Recreation and Nature Park will seek to leverage the momentum created by otherprojectssuch as the Blue Derby mountain bike tralis in Tasmaniaand transfer their success to the SomersetRegion.

There is no other developmentquite like the Blue Derby projectwithin Queenslandor Australia in terms of scale or success. The project was led by a local council with the supportvarious state departments, national government funding and private sector investments, utilising a combinationof freeholdand state reserves.

-359- The $3.1 million, 80km network of mountain bike trails is reportedly attracting more than 30,000 visitors every year, who spend four to five nights in Derby. The return on investment has been estimated at $30 million per year (seeAttachment 2 for further information).

Fast-TrackedDevelopments

To capitalise on the momentum of public and commercial interest in the development of this project 'fast-trackedcost-effective' outcomes have been identified. These developments will be instigated concurrently to the feasibility and implementation plan and have been identified based on their ability to deliver short-term outcomes without impacting the long-term viability of the site.

The following projects have confirmed co-funding form the QRA LER program and will be budgeted by Council in the 2021-22 financial year.

SandyCreek Fire BreakTrail

The Sandy Creek Fire Break Trail will run on an established fire break along the western base of Mount Glen Rock on Lot 2 RP156580. The length of the trail will be approximately850m, from Francis Terrace (near Esk Sewerage commencing the TreatmentPlant) , heading south adjacentto Sandy Creek and terminating near State Highway 17 across from Middle St (refer to Attachment3 for further information).

The trail will be a two-waymulti-purposelow grade trail similarto the well-developed sections of the Brisbane Valley Rail Trail (BVRT),meaning that people with a disability can complete the trail with assistance. Works to constructthe trail would also include refurbishments to the Francis Terraceaccess bridge, as well as new traffic, direction and interpretive signage.

The detailed cost estimate to construct the trail is $223,504.60 excluding GST (refer to Attachment 4 for further information), with constructionto take three to five months. . HighlandTrail

The Highland Trail will run adjacentto Highland St from Lakeview Parkto WattleStreet utilising available road verge space. The length of trail will·be approximately 1700m (refer to Attachment 5 for further information).

The trail will be a twoLway, medium difficulty, walking trail. The trail will incorporate natural terrain as much as possible. Users will require some experience and fitness to complete the trail. Mountain bike trails for this site will likely not be a viable inclusion given the number of road crossingsand driveways. For example, the distancebetween Ridge Street and Outlook Drive is approximately 500m and features eight driveways.

There is potential to include exclusive mountain bike trails from OutiookDrive to Wattle Street and connect with the BVRT via state land off Wattle Street. This would bypass the playground and picnic equipmentthough it would run along the northern and western boundaries of the Esk Cemeterycreating potential decorumissues.

The preliminary cost estimate to construct the trail is $123,412.86 excluding GST (refer to Attachment 6 for further information), with construction to take three to five months. The preliminary cost estimate, which includes a 20 per cent contingency, was developed to inform the QRA LER program funding application and requires further exploration. SummitTrail

The Summit Trail will run from the Sandy Creek Fire Break Trail to the highest peak of Mount

-360- Glen Rock. The trail will be a two-way walking trail of medium difficulty. The trail will be 3km approximately one-way and will largely utilise natural terrain and materials found on site. The trail incorporate will a small clearing / lookout area at the summit, as well signage and minimal trail supporting infrastructure.

The preliminarycost estimate to constructthe trail is $120,000.00excluding GST. The timeline for trail is constructing the to be determined. The preliminarycost estimate, which includes a 25 per cent contingency, was developed to inform the ORA LER program funding application and requires further exploration.

Hassall Street Bridge

The Hassall Street Bridge will be a pedestrian bridge commencing from the western side of Sandy Creek off the BVRT Horse Bypass and overto the Sandy Creek Fire Break Trail (please refer to Attachment7 for further information).

The preliminarycost estimate utilised to inform the ORA LER program funding applicationwas for a multi-span fibre-reinforcedpolymerbridge. The bridge would be 60m long x 2.5m wide, with a centre span of 40m and two approach spans of 10m each. The estimated cost to constructthe bridge is $587,475.00 excluding GST and would take approximately 16 weeks to construct (please refer to Attachment 8 for further information). The preliminary cost estimate, which includes a 25 per cent contingency, was developed to inform the ORA LER program funding application and requires furtherexploration. Once constructed,a pedestrian would be able to walk from any one of the cafes or restaurants in the Esk town centre across the Hassall Street Bridge, north along the Sandy Creek Fire Break Trail and ascend the Summit Trail to the top of Mount Glen Rock.

Native Land Title and Cultural Heritage

Native land title presently exists on the four reserve parcels; Lot 242 CSH2097, Lot 243 CSH2097, Lot141 CSH2097andLot239CA1444.

Native land title has been extinguished on Lot 2 RP156580.

There is currentlyone active Native Land Title claim.over Mount Glen Rock, which was filed by the Jagera Yagara Gurrangnam people on 31 October2019. The claim was not accepted by the National Native Land Title Tribunal on 7 February2020 and 22 June 2020. The future of this claim is currentlyunknown.

Council has sort advice regarding the progression of the Mount Glen Rock Recreation and Nature Park on the reserve parcels with consideration to native land title. Council received advice from Jenny Humphris, Holding Redlich, on 9 September 2020 (seeAttachment9). The advice received is that there is a pragmaticapproach that may be taken under section 24JA of the Native Title Act 1993.

"In our view the constructionof walking trails has the potential to be inconsistentwith the exerciseofnative title on the basis that it willinvolve, at the least, clearingof vegetation and that during construction willprevent access to the area. Therefore, in our view they are likely to be future acts.

We are of the view that Council can validate the construction of walking trails under s 24JA NTA.

Section 24JA applies to activitiesundertaken on a reserve,providedthat the reservewas dedicated before 23 December 1996. That is the situation with respect to each of the Reservesin this case."

-361- Furthermore, the advice obtained from Holding Redlich states that: "If Council proceeds under s 24JA NTA, the State, not Council is liable for any compensationthat may be payable for the impactof the walking trails on native title"

Separateto native title Council should considerits duty of care under the AboriginalCultural Heritage Act 2003 prior to constructingtrails. This should be conducted on a needs basis in conjunction with the feasibilityand implementation plan.

Steering Committee Establishment

Given the scale, significance and uniqueness of this project it would be considered best practice that an overarching committee be formed to guide the short to medium term development of the Mount Glen Rock Recreation and Nature Park, including Stages 1 and 2 the Mountain of to Mountainproject implementation. A steering committee is one such option. In addition to guiding the project, the committee could provide advice regarding community consultation and communication, as well as feeding information back to the various establishedadvisorycommittees with an interest in the project. In the future Council may wish to establish an Advisory Committee to over-see long-term development.

A steering committee could feature representatives of Council, the Executive and various Officer disciplines, including Planning, Civil Design, Natural Resource Management, Marketing and Communicationsand Sport and Recreation.

A steering committeecould meet quarterly or as necessary and be chaired by the CEO or other.

Attachments 1. Mount Glen Rock Recreation and Nature Park Links to Corporate Plan 2. Blue Derby Case Study -2018 3. Sandy Creek Fire Break Trail Trail Design (Commercialin Confidence) 4. Sandy Creek Fire Break Trail- Construction Cost Estimate (Commercial in Confidence) - 5. Highland Trail Site Map 6. Highiand Trail - Construction Cost Estimate (Commercialin Confidence) 7. Hassall Street-Bridge Site Map 8. Hassali Street Bridge - Budget Proposal (Commercialin Confidence) 9. Correspondencefrom-Holding Redlich Mount Gien Rock Reserves; Advice re Native Title (Commercialin Confidence) -

Recommendation

1. THAT Council authorises Mayor Graeme Lehmann, Councillor Mr Andrew ...... , Johnson, Chief Executive Officer, Mr Craig Young, Director Operations and Mr Daniel Rowe, Sports and Recreation Officer to travel to Dorset Council in Tasmania to undertake a fact-findingtour of the Derby Mountain Bike Trails.

2. THAT Council authorise the establishment of a Steering Committee to guide the implementation Stages 1 and 2 of the Mountain to Mountain project featuring representatives of Council and internal Council disciplines of Planning, Civil Design, Natural Resource Management, Marketing and Communications and Sport and Recreation.

-362- Attachment1 - Mount Glen Rock Recreation and Nature Park Links to Corporate Plan The developmentof MTB trail and outdoor recreation facilities within the aligns to the Somerset Regional Council Corporate Plan (2016-2021)outcomes, as outlined below.

- Natural Somerset o Promote the lakes, valleys, mountains, rivers and heritage in the region's branding, marketing and development. o Take an active role in the maintenance and enhancement of the region's natural resources through targeted expenditure of the environment levy and other funding resources, educational programs and promotion of the importance of the region, preserving the region's natural features and the opportunitiesthat exist for carbon reduction initiatives. o Protect and utilise our economic assets such as agricultural land, forests, extractive environment, existing business and local people.

- Vibrant Somerset o increase the local range of recreational opportunities by encouraging the construction and operation of regional facilities.

- Well Planned Somerset o Provide all towns with open space areas and access to recreational facilities that are safe and meet the needs of residents.

-363- The Rise of Blue Derby

QSE S

Blue Derby in Tasmania is a case study for the successof youngpeoplein St Helens,who have limited alternative mountain bike tourismin achieving economic benefits for options for recreation. The programs provide them with local communities.The Tasmanian CycleTourismStrategy an appreciation of the natural environment,personal aims to establish Tasmania as the cycle tourism capital of health and wellbeing benefits, as well as careeroptions in is backed Australia, and by a $6 million fund. adventureguiding,mountain bike maintenanceand tour guiding. After sufferinga decline in traditionalmining and forestry industries, has the rural township of Derby been revitalised Whilethere has been immense success in terms of by the investment in more than 80km of purpose built economiclongevity of the town, some local residentshave bike mountain trails. Offeringa range of experiences expressed their concerns and fears that the new mountain through pristine bushland on the town's doorstep,the bikingculture has displacedthe more traditionalvalues 'Blue Derby' mountain bike tourism destination is widely of the town and its people. The case has highlighted the regarded as the mountain bike capital of Australia,its importanceof communityengagement and consultation in closest rivals located across the ditch in New Zealand. the development process, to ensure old and new industries In 2oz7, the Blue Derby trails were voted by professional can co-exist harmoniously. mountain bikers as the best in the Enduro World Series Buildingon the success of Blue Derby, Stage 1 of the $4.1 (EWS)competition.This was the first time a stage of the million, lookm+,Wild MerseyMountain Bike Development EWSwas held in Australia. in the North West of Tasmania,cateringfor more beginner $3.1 The million, 8okm network is reportedly attracting and familyexperiences,commencedconstructionin 2018. more than 30,o00visitors everyyear, who spendfour to The North West is predicted to attractover 138,000 new five nights in Derby then another five nights elsewherein visitors, and create 51 full time jobs,contributing$6.88 Tasmania. The returnon investmenthas been estimated millionto the economy. at $30million per year. A $2.5million Federal Government grant enabledthe project,aimingto develop a new industry to help the region recover from the collapseof the forestry industry. c Further investmentis planned for Stage 2, a 66km network St Helens,including Bay Fires south of an iconic of Devonport a Descent Trail S1 Helens LAUNCES ON The townshipof Derby has largely embracedthe opportunitiesprovided by mountainbiking, with the development of new food and beverageoutlets, accommodation and bike stores. HOBART Programshave been established to provide local disengaged youth the opportunityto experiencemountainbiking in Blue Derby. The experienceshave been transformative for

The Rise ofBlue Derby- Case Study Page 1 of 2

-364- Planning and Development Timeline

Partners Pkmning Vumling

Multiple State Trails Tasmania Strategy 2002 - 2013 - $2.45million funding Government bike 2004 Northern Tasmania RegionalRecreation Trails Strategy towards mountain trails Departments - in North East Tasmania- 2005 Mountain Biking in Tasmania:A summaryof currenttrends Australian Government's Multiple Local - and future opportunities Regional DevelopmentAustralia Government Cycling Fund. Agencies 2005 - Tourismin Great Western Tiers $550k 2o07 IMBA HollybankConceptPlan investmentfrom other Private - sector project partners. Mountain Bike 2008 - Tourism - Market Profile for Tasmania Mountain Bike 2017 - Funding for Blue Derby 2009 Tasmania Mountain Bike Plan comm@ - Stage 2 announced.$2.SM 20o9 Tasmania Mountain Bike MarketingStrategy Federal Government,$600k Event - promoters Local Government 2011 - Mountain Bike TourismPotentialin Northern Tasmania 2017 - $6 million for cycle 2012 - North East Tasmania Trail Development Region Planning tourismin Tasmania- 2012 - North Eastern Mountain Bike DevelopmentProject Department of State Growth Discussion Paper 2018 - Funding for Wild Mersey 2013 - Potentialfor Mountain Biking in North Eastern Tasmania Stage 1 announced:$3ook Federal Government,$6ook 2013 Hollybank MountainBike Facility Master Plan - State Government,$200k Local 2013 - Blue DerbyConcept Design Governments 2013 North EasternMTB DevelopmentBusiness Case - 2018 - Labour Government $4 1 commitmentto million 2015 - Opening of Blue Derby Stage statewideTracks and Trails 2016 - Opening of Blue Tier descendingtrail, Derby CommunityGrants Program

2016 - Planning and Economic Modelling,Blue Derby Stage 2

2017 - Tasmanian Government CycleTourismStrategy

2o18 - Wild MerseyMountain Bike Trails Development

"The $3.1million, 8okm network is reportedlyattractingmore than go,ooo visitors every year, who spendfour to five nightsin Derby then anotherfive nightselsewhere in Tasmania."

365 4 . Esk 01D 4312 . . n 07.5474400G

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-367- 1. Mount Glen Rock Summit WalkingTrail likely starting point 2. Sandy CreekWalking Trail 3. Mount Glen Rock Access Bridge 4. Esk CBD Ipswich St 5. Esk Caravan- Park

-368- SOMERSETREGIONALCOUNCIL- Officer's Report

To: Andrew Johnson, Chief ExecutiveOfficer From: Melanie Maeseele,Communicationsand Marketing Manager Director: Andrew Johnson, Chief ExecutiveOfficer Date: Monday, 12 October 2020

Subject: Tourism and Promotions Report - September2020 File Ref: Tourism - Promotions Action Officer: CMM

Background The following is the September2020 summary of activities for Somerset visitor information centres and the communications and marketing team members. Statistics Other Rest Somerset Brisbane of Interstate International Total SEQ state Esk VIC 87 189 129 61 13 1 480 Kilcoy VIC 67 180 200 92 29 18 586

FernvaleVIC 111 194 92 13 13 1 424 SRAG/ Toogoolawah 61 151 127 50 3 0 392 VIC

Motivators First Second Third

Esk Maps and Directions Glen Rock Gallery Brisbane Valley Rail Trail

Kilcoy Maps and Directions Other Caravanning and Camping Br ane Valley Rail Fernvale Maps and Directions Other

SRAG / TVIC Gallery Maps and Directions Heritage

Merchandise First Second Third otual

Esk Fridge Magnets Postcards $29 st kker s bt:ybcomoe Kilcoy Postcards Water bottles Stubby coolers $78 Fernvale Postcards Water bottles Magnet and stubbycooler $17 SRAG / TVIC Postcards Bumper sticker Stubby cooler $18

Volunteers Active Non-active Total Resignations New

Esk 7 3 10 0 1

-369- Kilcoy 9 3 12 0 0

Fernvale 20 1 21 1 0 SRAG / TVIC 8 5 13 0 0

Volunteer acknowledgement and engagement

No famils were held. Planning is underway for a get together/celebration in December to acknowledgeand thank the tourism volunteers. Room bookings Number Total value Esk VIC 0 $0

Kilcoy VIC 7 $0

Fernvale VIC 3 $0

Fernvale Community Hall 13 $489

FernvaleShowgrounds 1 $890

Somerset Regional Art Gallery - The Condensery Artist, Robbie Greer's exhibition, Rusticated Art, and Jonathan Jones and Patricia Wheatstone's, On the Walls Exhibitions, were on display at the gallery until Sunday, 27 September 2020. The gallery was closed from Monday, 28 Septemberuntil Wednesday, 30 Septemberfor the installationof Budding Talents by the Kilcoy SeniorStudents in Galleryone and Chapter Two by Jonathon Jones and PatriciaWheatstone.

The Somerset Regional Art Gallery The Condensery and Toogoolawah Visitor Information Centre reopened on weekends from-Saturday, 19 September.

Glen Rock Art Gallery (Esk Visitor Information Centre)

The Kilcoy Art Society Inc. exhibition, Kilcoy Rocks, was on display from 3 September until 1 October2020.

Events

The Events Officer has provided support to the corporate services team with programming and delivery of the 2020 Spring School Holiday program. The outdoor movie program was well attendedwith positive feedback received across all events.

The 2021 Somerset Australia Day Awards nomination process is open with a new online awards submission method. This process is being trialled for the 2021 awards to improve community engagementand investigate efficiencies within the managementof the awards process.

Logistical and ticketing support is being provided to the Regional Librarian for the staging of four ArTour performances at the Somerset Civic Centre in October and November 2020. Bookings for the Funny Mummies ComedyGala are underway. Ticketing and publicity for the other events will be released soon.

A full day of Citizenship Ceremonieswere held at the Simeon Lord room on 17 September with registration and COViD safe event support provided by the Events Officer.

-370- Assistance and is consultation being provided across various departments and to community to in stakeholders ensure events Councli venues can meet industry requirements for COVID Safe including events Council's free tree give-a-way events and Flood Mitigation Strategy community consultation This events. has included a reviewof the Venue Hire agreements. Promotions and graphic design Creating online contentfor free listings with the Australian Tourism Data Warehouse (ATDW) is Operators ongoing. have been encouraged to create their own ATDW listing. Regional have been events also added to ATDW to be distributed to various websites including Visit Brisbane Queensland.com. and The event page is currently disabled on the Experience Somerset due to COVID-19 website restrictions.Graphic design and promotional material and merchandiseto support eventsand promotions is being outsourced and/or developed with the help of a customerservice officer.

Social media Facebook ? Experience Somerset: 2,573 likes (+29) ? SomersetRegional Art Gallery -- The Condensery: 609 (+10) ? SomersetRail Trail Fun Run: 1570 (+12) ? Tourism pages are also active for each Visitor information Centre (four in total) Instagram ? Experience Somerset: 1152 (+93)

Experience Somersetwebsite

? Pageviews: 8954 ? Visitors: 83% new, 17% returning ? Peak time: 240 sessions on 27 September 2020 ? Most popularpages: SomersetPark Campground, Somerset home page and Boating Fishing in Somerset and ? Device: 58% mobile, 37% desktop and 5% tablet ? Referrais: Visit Brisbane (227), Queensland.com(58), Facebook (49), Other:

? The tourism team started operator visits in Septemberto collect content and images for the SEO Food Trails website and to discuss with operators additional ways to their businesses in promote and return Somerset (e.g.ATDW, SEO Food Trails, social VICs, media, etc). Council'spresenceon this food trails page is not yet active. An expression of interestwas sent to tourism food operators to join the SEO Food trails The SEO Food website. Trails website is expected to be created over the next month to give the tourism team time to capture the required imagery and content from food operators.

? Tourism and Events Queensland organised a media famil on Wednesday, 2 September and visited Woongooroo Estate and the Linville Hotel. Renowned food blogger Kerry Heaney toured the region.

? Content Brisbane was provided to the Economic DevelopmentAgencyfor inclusion of Somersetin upcoming promotions.

? Visit Brisbane will showcase Somerset on Instagram and Facebook for a week from

-371- Monday, 31 August. The social media promotion increased Experience Somerset's instagrampage by 76 and 11 new page likes on Facebook over the week.

? The Fernvale, Toogoolawah and Kilcoy visitor information centres participated in the Driver Reviver program over the Septemberschool holidays.

? Work on the Somerset Tourism Strategy is continuing. The team are providing support and guidance to consultants, SC Lennon and Associates. The tourism team and tourism volunteerswill participate in consultation on the Somersettourism strategy in Octoberas will members of the tourism industry and Somerset community. Attachments Nil

Recommendations THAT Council receive the Tourism and Promotions Reportfor the month of September2020 and the contents be noted.

-372-