Minutes of Ordinary Meeting Held Wednesday, 26 August 2020
Held in the Simeon Lord Room Library / Museum Building Redbank Street, Esk
Present
Cr Graeme Lehmann (Mayor) Cr Helen Brieschke (Deputy Mayor) Cr Sean Choat (Councillor) Cr Cheryl Gaedtke (Councillor) Cr Kylee Isidro (Councillor) Cr Jason Wendt (Councillor)
Mr A Johnson (Chief Executive Officer) Mr M McGoldrick (Director Corporate and Community Services) Mr C Young (Director Operations) Mr L Hannan (Director Planning and Development) Mr G Smith (Director Finance) Mrs K Jones (Director HR and Customer Service) Mrs S Pitkin (Minute Secretary / Executive Assistant) Ms M Maeseele (Communications and Marketing Manager)
Apologies
Cr Bob Whalley (Councillor)
Minutes of Ordinary Meeting 26 August 2020
C O N T E N T S
Amalgamating freehold lots – Kilcoy Final draft of Brisbane Valley Rail Trail depot and kindergarten ...... 14 Strategic Plan ...... 31 Application of Hold Annual Lifecycle Cycling Classic – Sunday 13 September Items for reports for future meetings ..... 48 2020 ...... 33 Kilcoy racecourse trackside seating Business arising out of minutes of proposed shade structures ...... 15 previous meeting ...... 3 Leave of Absence ...... 3 CCTV monitoring options ...... 16 Closure of Meeting ...... 48 Matters of Public Interest ...... 3 Commercial Lease – Railway St Lowood – Mayor and Councillor Reports ...... 42 Parts of Lot 16 SP133023 ...... 17 Meetings authorised by Council ...... 42 Community Assistance Grants 2020 – 2021 – Kilcoy Pastoral, Agricultural and Opening of Meeting ...... 3 Industrial Society ...... 40 Confidential Closed session ...... 41 Parking control – Railway Street, Lowood Confirmation of Minutes ...... 3 ...... 32 Conflict of Interest ...... 4 Planning and Building Services Monthly Consideration of notified motions ...... 47 Report – July 2020 ...... 4 Corporate and Community Services Potential for expanding domestic violence Monthly Report – July 2020 ...... 20 red seat program ...... 48 Cr Brieschke – Councillor report ...... 42 Cr Brieschke - Matters of public interest .. 3 Receipt of Petition ...... 47 Cr Choat – Councillor report ...... 43 Reception of notices of motion for next Cr Choat - Matters of public interest ...... 4 meeting ...... 47 Cr Gaedtke – Councillor report ...... 44 Cr Gaedtke - Matters of public interest .... 4 Sale of Land – Lot 708 CSH 2384, Pryce Cr Isidro – Councillor report ...... 44 Street, Braemore ...... 42 Cr Isidro - Matters of public interest ...... 4 Sale of Land – Lot 9 and 10 RP14982 and Cr Lehmann - Mayor's report ...... 45 Lot 1 RP101735 ...... 42 Cr Wendt – Councillor report ...... 43 Somerset Outdoor Recreation Facility ... 41 Cr Whalley – Councillor report ...... 45 Credit card limits – procurement policy Vacancy on the Ministerial Advisory change proposal ...... 14 Council – Flood Mitigation Manuals for Customer Service Report - July 2020 .... 35 Wivenhoe, Somerset and North Pine Dams ...... 13 Fernvale Sports Park Turf Cricket Wicket Vandalism – July 2020 ...... 19 Construction ...... 18
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Minutes of Ordinary Meeting 26 August 2020
Opening of Meeting The Mayor, Cr Graeme Lehmann, opened the meeting at 9.01 am.
Leave of Absence
Councillor Whalley seeks a leave of absence from today’s Council meeting.
Resolution Moved – Cr Wendt Seconded – Cr Choat
“THAT Councillor Whalley be granted leave of absence from attending today’s Council meeting.” Carried Vote - Unanimous
Confirmation of Minutes
Resolution Moved – Cr Brieschke Seconded – Cr Gaedtke
“THAT the Minutes of the Ordinary Meeting held 12 August 2020 as circulated to all Members of Council be confirmed”. Carried Vote - Unanimous
Resolution Moved – Cr Choat Seconded – Cr Isidro
“THAT the Minutes of the Special Council Meeting held 19 August 2020 as circulated to all Members of Council be confirmed”. Carried Vote - Unanimous
Business arising out of minutes of previous meeting Nil
Matters of Public Interest
Cr Brieschke - Matters of public interest
West Moreton Health held a COVID-19 Update meeting yesterday in response to the recent outbreak associated with the Brisbane Youth Detention Centre.
Chief Executive, Dr Kerrie Freeman advised there was an extraordinary amount of work being performed with clinics recording high numbers of people being tested.
Dr Freeman advised the West Moreton Health service is well prepared and thanked all regional services for their support and information.
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Minutes of Ordinary Meeting 26 August 2020
A reminder to our community that under the updated Movement and Gathering Public Health Direction, gatherings in homes and in public have been restricted to a maximum of 10 people in Brisbane, Ipswich, Logan, Scenic Rim, Somerset, Lockyer Valley, Moreton Bay Regions and Redlands.
Cr Choat - Matters of public interest
Today is International Dogs Day, and most of us have a pet dog or two, unless you have a permit. On a serious note we know that as a council we do have a lot of issues about people keeping dogs. Pay tribute to those pet owners in the Somerset region who take dog ownership seriously and are responsible in containing their dogs and look after their dogs, because at the end of the day a contained dog is a happy healthy safe dog.
Cr Gaedtke - Matters of public interest
The Electoral Commission of Queensland is making changes to prevent queues and allow for social distancing for the State Elections to be held in October. It is interesting to note that Queensland voters will be able to start voting from October 19, with about 200 early voting centres to be opened across the state. At the last election around 25% of Queenslanders lodged pre-poll votes and anther 700,000 voters chose to mail their votes, and more than a third didn’t turn up to polling booths on election day.
The NAB has reduced the opening hours of 114 of its smaller branches across Queensland. The Esk branch will be one of those affected and will now only open to customers from 9:30 am to 12:30 pm. No jobs will be lost as a result.
Cr Isidro - Matters of public interest
August 2020 27 Excellence Award, Esk 28 Meeting with resident, Esk 29 Esk Kindergarten Charity Golf day, Esk 31 Ipswich Blood Donor Centre
Conflict of Interest No declarations of conflict of interest in the following agenda items were notified at this time.
Subject: Planning and Building Services Monthly Report - July 2020 File Ref: Governance - Reporting - Officer Reports Action Officer: DPAD, ESM, SP, SBC, NRMO
Report A summary of the Department's activities during the month of July 2020 is provided for Council’s information.
Planning Development Applications
During the months of June and July the following Development Applications were received:
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Minutes of Ordinary Meeting 26 August 2020
Assessment Type June 2020 July 2020 Building Works assessable against the Planning Scheme 6 8 Material Change of Use 2 6 Reconfiguring a Lot 2 - Operational Works 1 2 Combined Applications - - Total 11 16
The list of applications received is provided in Appendix 1.
During the month the following Development Applications were decided:
Approved/Refused June 2020 July 2020 Refused - Council - 2 Approved - Council 3 5 Approved - Delegated Authority 9 7 Total 12 14
The list of applications decided is provided in Appendix 1A.
Planning and Environment Court Appeals
Roubaix Properties Pty Ltd v Somerset Regional Council and Anor Planning and Environment Court No. 2327 of 2019 The Appeal is against Council’s decision to refuse the development application. The trial was undertaken from 8 June to 12 June 2020. The final judgement was received on 17 July 2020 which dismissed the appeal against Council’s decision.
Edith Pastoral Company Pty Ltd -V- Somerset Regional Council Planning and Environment Court No. 2773 of 2019 The Appeal is against Council’s decision to refuse the development application and has been the subject to preliminary proceedings and expert reviews to-date. The matter is set for review in September, the matter has been tentatively set down for a hearing date in February 2021.
Building Development Approvals
A total of thirty-one (31) building approvals were issued in the region for June 2020.
A total of forty-seven (47) building approval were issued in the region for July 2020.
Assessment Type: Building Works
Status June 2020 July 2020 Accepted 47 53 Approved - Council 7 12 Approved - Private Certifier 24 35 Info Request 9 12 Finalised 31 38
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Minutes of Ordinary Meeting 26 August 2020
The list of applications approved is provided in Appendix 2.
Building Compliance Matters The following are non-compliant building activities in this period:
June 2020: Unapproved building works at Esk, Mount Tarampa, Atkinsons Dam, Prenzlau, Lowood and Fernvale.
Unlawful use of buildings at Esk, Toogoolawah, Moore, Mount Hallen, Mount Tarampa and Vernor.
July 2020: Unapproved building works at Wanora, Coominya, Glamorgan Vale, Mount Hallen, Fernvale, Mount Archer and Gregors Creek.
Unlawful use of buildings at Vernor, Hazeldean, Biarra, Sandy Creek and Mount Kilcoy.
Plumbing Compliance Permits and Inspections
A total of twenty-two (22) plumbing and drainage approvals were issued in the region for July 2020.
Assessment Type: Plumbing Approval
Status June 2020 July 2020 Approved 18 22 Info Request 10 14 Total 28 36
The list of applications approved is provided in Appendix 3.
The number of home sewerage treatment plants on Council’s register is 1970 of which 70 or 3.55% are currently overdue for servicing. Letters have been sent to the owners of these systems to ensure compliance.
Mid-Brisbane River and Linville Risk Mitigation Program Council Plumbing Inspectors and NRM officer are currently in the process of managing a subsidy program aimed at improving water quality in the mid Brisbane River catchment and Linville township catchment.
The subsidy of up to $17,000 per household is being offered for the upgrade of septic systems on properties identified as high risk to water quality. The subsidy is funded by Seqwater.
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Minutes of Ordinary Meeting 26 August 2020
Please see table’s below for current figures of Mid Brisbane and Linville Programs:
Environmental Health Services
Toolbox overview The below figures reflect the customer sessions on Somerset Regional Council’s content on Toolbox for the months of May and June.
Visitors to Council content May 2020 June 2020 Users 316 383 Sessions 397 484 Pageviews 821 1094 Pages/Session 2.07 2.26 Avg. Session Duration 3m3s 2m56s Downloads 156 224
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Minutes of Ordinary Meeting 26 August 2020
Most popular content
Top content pages Unique Pageviews May 2020 June 2020 Cats and dogs 239 318 Other animals 54 59 Birds and poultry - 49 Food 34 29 Noise Pollution 45 29
Food Safety Training Council subscribes to the I’m ALERT food safety training package which offers food businesses, community groups, schools and the general public access to free online interactive food safety training. Just go to www.somerset.imalert.com.au
A total of 94 users completed the training during the month of July.
Swimming Pool Water Quality Monitoring Swimming pool water samples were not collected this month as the Toogoolawah, Kilcoy and Lowood pools are currently closed and will reopen for the swimming season in late September 2020. Sampling to check for compliance with the Queensland Health Water Quality Guidelines for Public Aquatic Facilities, September 2019 will recommence at that time.
School Based Immunisation Clinics Council delivers a school based vaccination program at the Lowood and Toogoolawah High Schools for Year 7 and Year 10 students under a service provider agreement with the State Government. The first school based immunisation clinics were conducted Tuesday 3 March 2020, with the second clinics scheduled for 1 September 2020.
Mosquito Monitoring Officers are currently planning the 2021 mosquito surveillance program in conjunction with Queensland Health proposed to be conducted in various towns and villages in the region from January to March 2021.
The main aim of the annual surveillance program is to establish the level of confidence in:
• the assumption that mosquitoes Aedes aegypti or Aedes albopictus are not present in the Somerset Region, and • the likelihood of early detection – to facilitate eradication.
In addition to the Queensland Dengue Management Plan 2015 – 2020; Queensland Health is currently working with local governments in SEQ to establish an emergency response framework that will be triggered on confirmation of positive Aedes aegypti or Aedes albopictus identification in SEQ.
An overview of the section activities for the month is contained in Appendix 4. Figures for the month of June were not available at the time of preparation of this report.
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Minutes of Ordinary Meeting 26 August 2020
Pest Management
The following is a report on activities in the Pest Management sections for the months of June and July.
Invasive Animal Control The following is a summary of pest animal control activities for the months:
Wild dogs: 1080 baits injected: June 2020 July 2020 Bryden 10 - Kangaroo Creek - 156 Mt Kilcoy - 25 Kingaham - 18 Kimbala - 186 Yabba - 231 Linville - 38 Dundas - 57 Dingo scalps Brightview - 48 presented: Fernvale - 20 Toogoolawah group - 50 Total 10 829 June 2020 July 2020 Diaper 11 - Kilcoy 14 - Mt Byron 2 - Esk Hampton 3 - Eskdale 3 - Coal Creek 3 - Biarra 6 - Mt Halen 8 - Crossdale 3 - Buaraba 4 - Total 55 0
Feral pigs: 1080 baits injected:
June 2020 July 2020 Eskdale 32 33 Kangaroo Creek - 9 Kingaham - 12 Total 32 54
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Minutes of Ordinary Meeting 26 August 2020
Feral pig scalps presented: June 2020 July 2020 Mt Byron 1 - Total 1 -
Rabbits: • Officers have been working with landholders to control rabbit infestations in the following areas:
o May: Kilcoy, Hazeldean, Minden, Lowood. o Fernvale, Hazeldean, Prenzlau, Mt Beppo, Kilcoy showgrounds • Officers are continuing to work closely with Seqwater in controlling rabbits around Somerset and Wivenhoe Dams.
Invasive Plant Control A summary of invasive plant and other vegetation treatment activities for the month is as follows:
June: • Groundsel – Harlin. • Fireweed – Prenzlau, Fernvale. • Giant rats tail grass – Mt Kilcoy, Sandy Creek, Wivenhoe Pocket, Mt Tarampa. • Annual Ragweed –Toogoolawah, Mt Byron, Mt Glorious, Colinton. • Lantana – Mt Kilcoy, Eskdale. • Mother of Millions – Esk, Lowood, Coominya, Wivenhoe Pocket, Atkinson Dam, Mt Halon, Prenzlau, Fernvale, Mt Tarampa, Minden, Clarendon, Toogoolawah, Neurum. • Prickly Pear – Coal Creek, Fernvale. • Parthenium – Woolmar. • Main Roads Element 5 – Brisbane Valley Highway mechanical removal of lantana. • Council managed infrastructure – Lowood-Minden Rail Trail, Council bridges. • Herbicide applied –16,190L. • Lantana Control – Mechanical removal of lantana was conducted along Brisbane Valley Highway, Esk Crow’s-Nest Road and the Coominya area.
July: • Fireweed – Neurum, Kilcoy, Westvale, Fernvale, Glamorgan Vale, Jimna. • Giant rats tail grass – Prenzlau, Mt Kilcoy, Sandy Creek, Wivenhoe Pocket, Esk, Monsildale, Fernvale, Jimna. • Mother of Millions – Prenzlau, Fernvale, Neurum, Coominya, Marburg, Toogoolawah, Wivenhoe Pocket, Lowood, Esk, Glamorgan Vale. • Prickly Pear – Toogoolawah. • Parthenium – Linville. • Main Roads Element 5 – Esk Kilcoy Road, • Council managed infrastructure – Northern Council bridges • Herbicide applied –14, 319L. • Lantana mechanical removal- 433, 550m2 / 43.355Ha • Lantana chemically treated- 49, 450m2 / 4.945Ha • Lantana Control – Mechanical removal of lantana was conducted along the Brisbane Valley Highway, Brightview area and the Forest Hill Fernvale Road with
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Minutes of Ordinary Meeting 26 August 2020
herbicide control carried out on Esk Crows Nest Road, Esk, Moore and Mt Kilcoy.
Compliance under the Biosecurity Act 2014:
June 2020 July 2020 Information notices 3 6 Biosecurity Orders - - Enter and Clear action - - Total 3 6
Animal Management
An overview of the section activities for the month are contained in Appendix 4.
Natural Resource Management
Land for Wildlife
• 1 new Land for Wildlife property was welcomed to the Somerset program in July at Crossdale. • Officer participation in Land for Wildlife Committee meeting held 8 July 2020.
Somerset Flora and Fauna
• Ongoing feedback and consultation regarding the State Government review of Koala provisions – Meeting with State representatives 22 July 2020 regarding mapping amendment/review options. • Expressions of interest issued for the provisions of Matters of Local Environmental Significance (MLES) investigation to inform future Planning Scheme review – pending submissions, an appointment is anticipated in August 2020.
Catchment Management
• Resilient Rivers Project Updates:
o Planting has been completed across the 4 properties included in the Black Snake Creek Project and is currently under a period of 1 years contracted maintenance. o The Hills and Savages Crossing Investigation Project is nearing completion as the final stages of consultation regarding the options presented are concluded. Based upon the feedback provided, a final design will be presented for consideration of stakeholder implementation/investment in the future.
• The steering committee has decided progress the Upper Brisbane and Stanley Catchment Action Plan through virtual engagement/s over the coming weeks to ensure this project progresses within the current restrictions. Stakeholders will be contacted and engaged through the most suitable “virtual” means available in each instance.
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• Stage 3 of the On-site Wastewater Mitigation Program is ongoing, with Council Plumbing officers engaging properties in Linville Township, and further properties along the Mid Brisbane River (in a continuation of Stage 2 delivery).
Offsets – Planting • Delivery of Councils 2019/20 Capital Works Offsets:
o Kilcoy – Approximately two thirds of the planting at Yowie Park has now been completed after a working bee with Brisbane Valley Kilcoy Landcare on 9 July 2020. o Toogoolawah – Planting in new gardens along the rail trail corridor is complete and is being maintained by Council staff o Lowood – Planting of trees on this site has been completed and is being maintained by contractors until established.
• An offset planting along Kilcoy creek has been completed, and is currently under maintenance/establishment by a contractor. This planting is supported with funding from Department of Transport and Main Roads, and SEQ Water.
Collaborations
• Continued consultation regarding the establishment of a collaborative Canoe trail across the Brisbane River Catchment with draft signage being produced by Ipswich City Council for stakeholder consideration. • Facilitated working bee at Greenhide Reserve – Linville, supporting Friends of the Forest Moore in their restoration works in this small but significant forest – 30 July 2020. • Facilitated burn off of stockpiled materials around Jimna township/reserves as a result of emergency clearing works undertaken during the recent bushfires – 1 July 2020. NRMO is also coordinating stakeholder input into a fire management/burn plan for the Jimna township context and reserves for ongoing fuel reduction activities. • Plants were provided to all participant schools in the Somerset Region in support of National Tree Day – 31 July 2020.
Consultation and Assessment
• Officer participation in Vegetation Legislation - Forum discussion – 7 July 2020.
Recommendation THAT the Department of Planning and Development Monthly Report for July 2020 be received and the contents noted.
Resolution Moved – Cr Gaedtke Seconded – Cr Brieschke
“THAT the Department of Planning and Development Monthly Report for July 2020 be received and the contents noted.” Carried Vote – Unanimous
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Subject: Vacancy on the Ministerial Advisory Council – Flood Mitigation Manuals for Wivenhoe, Somerset and North Pine Dams File Ref: Government relations - state and federal government departments – liaison (1082062, 1090621) Action Officer: DPAD
Background/Summary On 29 June 2020, Mayor Lehmann received further correspondence from Dr Anthony Lynham MP, Minister for Natural Resources, Mines and Energy, in response to Council’s resolution on 22 April 2020 and thanking Council for its previous participation on the Ministerial Advisory Council for Flood Mitigation Dams (Advisory Council).
Minister Lynham also clarified that technical knowledge regarding dam flood mitigation manuals was not required and that Council was still invited to nominate a suitable representative knowledgeable of Council’s planning and development matters.
The role of the Advisory Council is to assist the Minister for NRME in deciding whether to approve revised versions of the flood mitigation manuals when they are submitted to him. The vacant position was previously filled by Somerset Regional Council’s former Director Planning and Development, Peter Tabulo.
Council has made previous resolutions regarding this matter as follows, most recently:
On 22 April 2020, Council resolved –
“THAT Council advise the Department of Natural Resources, Mines and Energy that Somerset Regional Council will not be filling the vacated position on the Ministerial Advisory Council – Flood Mitigation Manuals.”
As indicated in the Minister’s correspondence, the value of a Council representation on the Advisory Council is to assist the Minister to consider matters that may be of special relevance to the Somerset region.
Attachments Correspondence from Minister Lynham, dated 29 June 2020 Decision of the Ordinary Meeting, Wednesday 22 April 2020 Decision of the Ordinary Meeting, Wednesday 23 January 2019 Decision of the Ordinary Meeting, Wednesday 10 April 2019
Recommendation THAT Council approve the Director of Planning and Development, Luke Hannan, as Council’s representative to the Ministerial Advisory Council – Flood Mitigation Manuals.
Resolution Moved – Cr Wendt Seconded – Cr Choat
“THAT Council approve the Director of Planning and Development, Luke Hannan, as Council’s representative to the Ministerial Advisory Council – Flood Mitigation Manuals.” Carried Vote – Unanimous
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Subject: Amalgamating freehold lots – Kilcoy depot and kindergarten File Ref: State Government Emergency Management Levy Action Officer: DFIN
Background/Summary Kilcoy works depot, Kilcoy SES and Kilcoy Kindergarten sit on five contiguous freehold land titles. Amalgamating the titles would:
• Reduce Council and Kilcoy Kindergarten operating costs • Facilitate future development
Attachments Nil
Recommendation THAT Council authorise amalgamation of L 110 K3796, L 111 K3796, L 120 K3796, L 121 K3796, and L 122 K3796 while noting the registered lease over L 122 K3796.
Resolution Moved – Cr Gaeddtke Seconded – Cr Brieschke
“THAT Council authorise amalgamation of L 110 K3796, L 111 K3796, L 120 K3796, L 121 K3796, and L 122 K3796 while noting the registered lease over L 122 K3796.” Carried Vote – Unanimous
Subject: Credit card limits – procurement policy change proposal File Ref: Financial management – banking - credit cards Action Officer: DFIN
Background/Summary Council’s credit card transactions have increased 80% in the past three months as below.
This has been part of a strategy to benefit supplier cashflows and to manage Council’s transaction costs since the coronavirus pandemic declaration. Monthly credit card transactions
$250,000
$200,000
$150,000
$100,000
$50,000
$-
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Council’s procurement policy contains the following words:
“No purchasing card other than card of the Chief Executive Officer shall have a transaction limit exceeding $3,000. No card shall have a transaction limit exceeding $5,000.”
Council has infrequent larger transactions which could be made by credit card.
It is recommended that the limit for the Chief Executive Officer credit card be increased from $5,000 to $10,000 to achieve further efficiencies while appropriately managing risks.
Attachments Nil
Recommendation THAT the procurement policy words “No card shall have a transaction limit exceeding $5,000” be amended to “No card shall have a transaction limit exceeding $10,000”.
Resolution Moved – Cr Choat Seconded – Cr Isidro
“THAT the procurement policy words “No card shall have a transaction limit exceeding $5,000” be amended to “No card shall have a transaction limit exceeding $10,000”.” Carried Vote – Unanimous
Subject: Kilcoy racecourse trackside seating proposed shade structures File Ref: Grants - programs - LGGSP Action Officer: DFIN
Background/Summary Councillors have previously discussed shade structures over the new trackside seating at Kilcoy racecourse.
A meeting of the Kilcoy Recreation Grounds Advisory Committee Meeting is due to be held on 27 August 2020. Council officers understand that a new round of the Local Government Grants and Subsidies Program (LGGSP) will be announced in September 2020.
The attached proposal from Graham Richardson Associates and Versatile Structures (a Local Buy supplier under BUS267) may cost $80,000.
Attachments Documents from Versatile Structures
Recommendation THAT following consultation with the Kilcoy Recreation Grounds Advisory Committee, the Chief Executive Officer be authorised to lodge a funding application for the construction of shade structures over the new trackside seating at Kilcoy racecourse consistent with document 1218307
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Minutes of Ordinary Meeting 26 August 2020
Resolution Moved – Cr Gaedtke Seconded – Cr Choat
“THAT following consultation with the Kilcoy Recreation Grounds Advisory Committee, the Chief Executive Officer be authorised to lodge a funding application for the construction of shade structures over the new trackside seating at Kilcoy racecourse consistent with document 1218307.” Carried Vote – Unanimous
Subject: CCTV monitoring options File Ref: Officer report Action Officer: ICT Coordinator
Background/Summary Council currently own and maintain around 200 fixed CCTV cameras in our major towns. Of these, over 80 are street public safety cameras with live and recorded footage directly accessible by police officers at the relevant local station. Local officers have praised the installations both as a deterrent and for providing evidence to allow offenders to be identified and successfully prosecuted. Due to CCTV bandwidth requirements, each town records footage to a central location over a combination of dedicated fibre and wireless links with remote access generally limited to camera status checks.
An investigation has been conducted into whether Council could leverage the Ipswich City Council (ICC) Safe City program for monitoring our street cameras. The Safe City program commenced in 1994 and includes over 300 public safety cameras monitored 24/7 from a dedicated facility, with two operators monitoring cameras and a supervisor in attendance during business hours. Safe City cameras generally utilise dedicated fibre optic connections to each camera location, which would normally be configured at a speed of 1000Mbps.
The fastest commercially available NBN plans for our sites provide a maximum 40Mbps uplink, allowing 8 cameras or less to be viewed per link depending on camera resolution, frame rates and compression settings. The cost for these links with reasonable support contracts would be approximately $25,000 per year, and it is also unlikely that ICC would allow public internet connections to be connected to their dedicated private infrastructure. Installing a new dedicated fibre run would be uneconomic due to the required distance to link our CCTV infrastructure to Safe City (over 100km from Kilcoy to Ipswich). For this reason, linking our CCTV cameras back to the Safe City facility is considered unviable.
Consideration was also given to Somerset Regional Council setting up our own dedicated CCTV monitoring facility similar to Safe City. In addition to the costs of hardware setup and maintenance, significant ongoing expenses would be incurred for telecommunications and staffing costs. Allowing for 24/7 operation would require 17,520 Full Time Equivalent (FTE) work hours per year for operators alone, almost the equivalent of 9 normal full-time staff.
Attachments Nil
Recommendation THAT Council continue with the current practice of connecting public safety cameras to local police stations for monitoring and footage retrieval as necessary.
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Minutes of Ordinary Meeting 26 August 2020
Resolution Moved – Cr Brieschke Seconded – Cr Wendt
“THAT Council continue with the current practice of connecting public safety cameras to local police stations for monitoring and footage retrieval as necessary.” Carried Vote – Unanimous
Subject: Commercial Lease - Railway St Lowood - Parts of Lot 16 SP133023 File Ref: Council properties - leasing out - Council Land and Buildings Doc Id. 1012937, 1019304, 1019304, 1019305, 1024310, 1041376, 1129642, 1129643 Action Officer: CCSO
Background/Summary At Council’s Ordinary Meeting of 24 January 2018, it resolved to call tenders for the lease of parts of property described as Lot 16 on SP133023 and Lot 17 on SP133023, located in Railway Street, Lowood for a six year period, comprising an initial three year period and an option for a further three years.
The tender was subsequently advertised and submissions closed at 11am on 7 March 2018.
At Council’s Ordinary Meeting of 28 March 2018, it considered the tenders received for these properties. At the time this matter was considered, the tenderer for Property 1, Ruth Carlton, was unsure of her future plan at the site. Accordingly, she requested that her lease term be for a period of one year, with an option for a further three years.
Consequently, her lease agreement is due to expire on 30 June 2022. The other successful tenderers have expiration dates of 30 June 2024.
Mrs Carlton has now requested that the lease agreement be extended for a further two year period. This would make the expiry of her lease agreement 30 June 2024, consistent with the other leased properties in Railway Street, and consistent with the period of time offered in the advertised tender. As such, it is considered that the provisions relating to the disposal of land via tender in the Local Government Act have been met.
It should also be noted that Mrs Carlton is the only likely tenderer, as she owns the building.
The existing lease agreements provide that rent payable is reviewed annually and increased in accordance with CPI. It is recommended that Mrs Carlton’s lease period be extended to 30 June 2024, subject to the CPI increase.
Recommendation THAT Council offer Ruth Margaret Carlton a lease for Property No. 1 described as part of Lot 16 on SP133023, located in Railway Street, Lowood for a two-year period, from 1 July 2022 to 30 June 2024, on the existing lease terms, with the annual rental to be adjusted in accordance with CPI at each rental review date.
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Minutes of Ordinary Meeting 26 August 2020
Resolution Moved – Cr Choat Seconded – Cr Wendt
“THAT Council offer Ruth Margaret Carlton a lease for Property No. 1 described as part of Lot 16 on SP133023, located in Railway Street, Lowood for a two-year period, from 1 July 2022 to 30 June 2024, on the existing lease terms, with the annual rental to be adjusted in accordance with CPI at each rental review date.” Carried Vote – Unanimous
Subject: Fernvale Sports Park Turf Cricket Wicket Construction File Ref: Recreation and Cultural Services - Service Provision - Recreation Facilities Action Officer: SRO
Background/Summary As part of the 2020-21 COVID Works for Queensland Somerset Regional Council has received $335,000.00 for Fernvale Sports Park Enhancements. These enhancements include extending the existing amenities building, constructing practice cricket nets and constructing a turf cricket wicket. Funding for these projects is conditional upon completion in the 2020-21 Financial Year.
Council has utilised Bruce Raleigh of Totally Cricket Wickets to consult on the feasibility of the turf cricket wicket.
To support the upcoming summer cricket season and enhanced use of the Fernvale Sports Park it is recommended that construction of the wickets commence urgently for the pitches to be functional by December 2020.
Correspondence with the Marburg Mt Crosby Thunder Cricket Club and Queensland Cricket has highlighted a need for a new turf wicket facility within the Somerset, Ipswich and Lockyer areas. There are a number of clubs and parties that would be interested in using the turf wickets this season.
Totally Cricket Wickets has supplied a quotation to construct the cricket wicket and supply equipment to maintain the surface (see Attachment 1.)
To support COVID Works for Queensland timelines and to meet a December construction completion Council Officers request that Totally Cricket Wickets be engaged as soon as possible to commence construction.
Council would normally seek three written quotations for these works however there are significant external time pressures involved in the delivery of this project. The time lost in seeking additional quotation would likely not offset any potential cost savings. Cricket wicket construction is also a highly skill dependent construction discipline. There are limited contractors available nationally of which Bruce Raleigh is one (see Attachment 2 reference).
To comply with Council’s Procurement Policy Council must promote value for money. In this instance the value for money assessment includes consideration of:
(i) contribution to the advancement of Council’s priorities; and (ii) fitness for purpose, quality, services and support; and
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Minutes of Ordinary Meeting 26 August 2020
(iii) whole-of-life costs including costs of acquiring, using, maintaining and disposal; and (iv) internal administration costs; and (v) technical compliance issues; and (vi) risk exposure; and (vii) the value of any associated environmental benefits.
For the aforementioned (underlined) reasons a recommendation is made to Council that Totally Cricket Wicket is the most suitable supplier available to Council to carry out this work and the other quotations need not be sought.
Bruce Raleigh has given an undertaking to provide advice and training on the care, maintenance and preparation of the wicket for competition to Council's currently contracted groundsman and representatives of the Marburg Mt Crosby Thunder Cricket Club.
Attachments 1. Quotation – Totally Cricket Wickets (COMERCIAL IN CONFIDENCE) 2. Allan Border Field Turf Wicket Construction Using Bruce Raleigh
Recommendation THAT Council, in accordance with Section 235(b) of the Local Government Regulation 2012, endorse the use of Bruce Raleigh - Totally Cricket Wickets as a preferred supplier for installation of the cricket wicket square for the Fernvale Sports Park due to the specialised nature of the service and that it would be impractical or disadvantageous to invite quotations.
Resolution Moved – Cr Brieschke Seconded – Cr Isidro
“THAT Council, in accordance with Section 235(b) of the Local Government Regulation 2012, endorse the use of Bruce Raleigh - Totally Cricket Wickets as a preferred supplier for installation of the cricket wicket square for the Fernvale Sports Park due to the specialised nature of the service and that it would be impractical or disadvantageous to invite quotations.” Carried Vote – Unanimous
Subject: Vandalism - July 2020 File Ref: Risk Assessment - Vandalism Action Officer: DCORP
Background/Summary Council has previously resolved to be informed of incidences of wilful damage and destruction of Council property.
The following incidents were reported during the month of July 2020.
Date Location Incident 17 July 2020 Minden Park, Minden Time capsule was vandalised and contents removed
28 July 2020 Polocrosse Hut, Kilcoy Glass panes smashed Showgrounds
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Minutes of Ordinary Meeting 26 August 2020
28 July 2020 Mary Nunn Pavillion, Kilcoy Fan cover removed Showgrounds
28 July 2020 Area 3 Toilets, Kilcoy Broken Toilet seat and hand towel rail Showgrounds removed from Jockeys Room
28 July 2020 Anzac Park Toilets, Kilcoy Disabled toilet seat removed from toilet
30 July 2020 Minden Park Toilets, Minden Corrugated wall of toilet cut.
The vandalism repair costs until 30 July 2020 are attached. There were no insurance claims relating to vandalism for this period.
Attachments Table – Vandalism Repair Costs – July 2020.
Recommendation THAT Council receive the vandalism report for the period 1 July to 30 July 2020 and the contents be noted.
Resolution Moved – Cr Choat Seconded – Cr Gaedtke
“THAT Council receive the vandalism report for the period 1 July to 30 July 2020 and the contents be noted.” Carried Vote – Unanimous
Subject: Corporate and Community Services Monthly Report - July 2020 File Ref: Corporate Management - Reporting Action Officer: DCORP
Background/Summary
Sport and Recreation The following contains an overview of current activities of the Sport and Recreation Officer (SRO), an update of programs and projects for the month of July 2020.
1. Indoor sport, gymnasium and aquatic facility operations
Facility Commentary Attendance Comparative Membership for the to Month Change Month Historical (comparative Average to previous month) Fernvale • Prep aged gymnastics classes 945 (1,593) +12 (382) Indoor recommenced on 15 July Sports • PCYC Fernvale is now a Centre placement provided for TAFE Qld students studying a Cert 4 in Youth Works through the Braking the Cycle and Youth
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Minutes of Ordinary Meeting 26 August 2020
Development Programs • One incident record for the month of July – no action required by Council
Kilcoy Indoor • Record monthly attendance 1879 (1,558) -3 (201) Sports for July Centre • Marketing initiatives for the month included additional advertising and free passes for local businesses • No reportable incidents
Toogoolawah • Marketing initiatives for the 280 (273) +2 (65) Community month included advertising Gym and free passes for the Movement to Music group • No reportable incidents
Aquatic • Somerset Leisure completed N/A N/A N/A Facilities monthly yard maintenance and monitored the water quality.
2. Events and Initiatives
Toogoolawah Golf Course Hosting the 2021 Queensland Athletics State Cross Country Championships
• SRO facilitated a meeting between Queensland Athletics and the Toogoolawah Golf Club at the Toogoolawah Golf Club regarding a Memorandum of Understanding and roles and responsibilities for the event
• Council and the National Department of Industry, Science, Energy and Resources finalised and executed the Grant Agreement to fund the event
Club Development Workshop Scheduled for Thursday evening 10 September at the Exchange Hotel Kilcoy
• Workshop topic will be ‘Building Club Resilience in Times of Change’
• The workshop will be facilitated by CPR Group Managing Director – Michael Connelly
Wivenhoe Triathlon Event
• SRO and DCORP met with Phil Hungerford, Race Promotions regarding a triathlon event at Lake Wivenhoe utilising existing infrastructure at Logan’s Inlet, Wivenhoe Hills and potentially Billy’s Bay.
• Race Promotions remain positive to conduct an event in May or October 2021.
• Council will await further feedback from Race Promotions before engaging in further planning activities.
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Minutes of Ordinary Meeting 26 August 2020
• Race Promotions have expressed an interest in running a trail running event at the Wivenhoe Hills site in September or October 2020.
3. School Relationships
• SRO is liaising with Minden State School to replace the stolen contents from the Minden Park Time Capsule.
• The Mayor will accept contents from the school at a school assembly on 21 August.
4. Club Contact
• The SRO has sent multiple email communications and had numerous in person and phone conversation with Somerset Sport and Recreation Clubs, primarily regarding the Queensland Government Active Restart Infrastructure Recovery Fund program. Applications closed 7 August 2020.
• SRO has been liaising with a regional Park Run coordinator following the decision of the Cormorant Bay Park Run event coordinator to withdraw from the position.
5. Community Sport & Recreation Needs
• The SRO facilitated the monthly Esk Tennis and Girl Guides Steering Committee meeting in late July, with guests from Tennis Queensland present. The committee is agreed upon an approach moving forward with regards to joint facility.
6. Sport and Recreation Projects
• The SRO continues to liaise with the University of Queensland Business School Service Innovation Alliance regarding the Brisbane Valley Rail Trail Visitor Research Program. Dates have been scheduled for in person surveying along the trail.
• Design documentation and necessary approvals are being finalised for the construction of the new Toogoolawah Community Gym. Council has received confirmation from Energex the 200 Amps will be made available for the gym and swimming pool. This will require the installation of a new transformer on site. The first Project Control Group meeting has also held with a representative of the Queensland Sport and Recreation Infrastructure Partnership Office.
• Quotations have been requested for the construction of a multi lane cricket net facility at the Fernvale Sports Park. Soil classification testing has also occurred.
• The SRO, in collaboration with PCYC Fernvale, has sourced quotes for the installation of a ventilation system for the indoor courts.
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Minutes of Ordinary Meeting 26 August 2020
Libraries
325 Computer 25 Technology Bookings Training Sessions
692 Digital
4821 Physical Items Loaned Visitors 770 Digital Items Accessed 348 1593 Esk T'wah Quarterly statistics from statewide database 6007 visitors Usage have been made available
1829 1545 Kilcoy Lowood
691 Facebook 360 Wi-Fi 62 New Members Followers Sessions
26 (videos) Programs and Events 1169 Enquiries 57 New Items 2451 (views) Attendees Answered Catalogued
Outreach Storytimes @ home with Somerset ☐ Proposal ☒ In Progress ☐ Completed Council ☐ Proposal ☐ In Progress ☒ Completed Somerset library staff have recommenced their outreach programming. In accordance Somerset Libraries, Storytime @ home with with COVID 19 measures and social Somerset Council was a great community distancing restrictions, staff have visited engagement tool and was well received by kindergartens in Lowood and Esk. Future families across the region. The storytimes visits have been arranged with kindergartens featured council staff from varied in Toogoolawah and Kilcoy. departments reading a picture book story within their work environment. All readings were well liked with the storytimes featuring outdoor staff particularly well received.
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Stanley Somerset – FF5 trailer Events and storytimes ☐ Proposal ☒ In Progress ☐ Completed ☐ Proposal ☐ In Progress ☒ Completed
Somerset Libraries First Five Forever trailer Libraries will recommence storytime has arrived. The next step is exterior design sessions in Lowood and Kilcoy venues on and wrapping before it hits the road. The Monday 24 August. Storytime sessions will trailer will help facilitate library outreach and be held in venues outside of the library will be used at events such as regional buildings – Lowood CWA and Kilcoy Visitor shows, under eights days and community Information Centre to facilitate social events. distancing. Small community craft workshops have also been scheduled for September with print making and papermaking workshops booked for Lowood, Esk and Kilcoy Libraries.
Youth Engagement
YEO – project and activity overview and YES alignment Project/activity YES Updates/notes Status Key date/s alignment* Internal documents YES Report to Council In progress TBC – Working With Children School Holiday SDR - 3, 4 Spring SHP In progress 22/09/2020 – Programs including 3/10/2020 QWY 2020 grant School Support SDR - 2, 3, KSHS Date set 1/09/2020 Meetings – Term 3 5, 6, 7 LSHS Pending TBC TSHS Date set 17/09/2020 Somerset Youth SDR - 8 2020 exhibition In progress 14/11/2020 – Leadership Camp 10/01/2021 2020 Talkin’ It Up – SDR - 3 Event postponed Postponed to TBC Regional Youth 2021 Mental Health Forum
* Youth Engagement Strategy (YES) alignment: Strategic Direction and Recommendations (SDR) from the YES
YEO – June projects and activities Brief overview of relevant projects and activities
Talkin’ It Up The Talkin’ It Up – Regional Youth Mental Health Forum will be postponed until 2021. The Steering Committee are brainstorming ideas for the best format for this event to align with COVID safe plans, school preferences and potential future restrictions.
School Holiday Program Planning (YEO, SRO, EO, CDC and RL collaborative youth event contributions)
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Minutes of Ordinary Meeting 26 August 2020
Esk Lowood 24 September: bookbinding workshop 22 September: Scooter competition, free 3 October: Skateboarding competition, free BBQ and free pool entry (plus disco) BBQ, movie in the park and free popcorn 25 September: bookbinding workshop Fernvale Toogoolawah 30 September: Scooter competition, free BBQ, 24 September: Skateboarding workshop, movie in the park and free popcorn free BBQ, free pool entry, bookbinding (Teddy Bears Picnic also scheduled on this day) workshop
Kilcoy 25 September: bookbinding workshop and youth drop in night at KISC 26 September: Scooter competition, free BBQ, free pool entry, movie in the park and free popcorn 2 October: youth drop in night at KISC
School Support Meetings Term 2 Kilcoy SHS Lowood SHS Toogoolawah SHS • Term 2 KSHS SSM: actions LSHS continues to decline a • Term 2 TSHS SSM: responsible to YEO have meeting due to the current actions responsible to been actioned COVID-19 landscape and YEO have been actioned school priorities. • Term 3 KSHS SSM • Term 3 TSHS SSM scheduled for 1 September scheduled for 17 from 1.30pm-3pm at the September from 2.30pm- Kilcoy Memorial Hall. 4pm at Toogoolawah SHS.
3 Networks and Committees Attended 1 Training Session Attended
o Kilcoy Interagency o Provide First Aid and CPR o Morton May Local Level Alliance Meeting o Talkin' it Up Steering Committee Meeting
Community Development
Network and Other Meetings Audit • Covid-19 WMHHS Engagement Group Completed Human Services Quality • Brisbane Valley Interagency (host) Framework (HSQF) self audit and • Kilcoy Interagency (host) continuous assessment requirement for • Somerset Recovery Group Meeting – Department of Communities Disability Human and Social Services and Seniors funding for position of • Ipswich Local Level Alliance Meeting community development coordinator • Moreton Bay Elder Abuse Prevention Network Informal Discussions with other service • Child Protection Week Committee providers - topics • NDIA Access and Employment Opportunities for NDIS • Community Transport • Qld Neighbourhood Centres Drought Response Grants
• Meeting with Senator Paul Scarr Successful application for $14,400 for regarding youth mental health and Community Drought Support - Events support service delivery in Somerset
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Minutes of Ordinary Meeting 26 August 2020
Requests for Information and Referral Request Type Number Area(s) Transport - senior 1 Esk Risk of suicide 1 Fernvale My Aged Care 1 Toogoolawah Medicare - access 1 Esk TOTAL 4
Community Groups Assisted Esk 50s and Over
Future Events/Activities Seniors Weeks Concerts in the Park - August Teddy Bears Picnic - September Farmers Dinner – November (proposed)
Current Activities Movement to Music commenced in July. It will run until 14 December 2020 and is being held in Toogoolawah. The activity is popular, being fully booked with a wait list. It is funded by the Active Neighbourhood for Older Australians grant which is designed to support residents 65 years and older maintain their physical wellbeing. It replaces the Seniors Social Dancing mornings.
Corporate Services
During the month of July Corporate and Community Services Officers have undertaken the following tasks:
JULY TASKS TOTAL
Enquiries Property matters 24 Governance 7
Governance Matters Authorised Persons documentation 1 Agreements Policies / procedures Delegations Annual Report Preparation for 19-20 FY year commenced SPER 1
Property Matters Tenders 2 Acquisition and Disposal 12 Leases / Licences 4 Easements Road matters 14 (including realignments, acquisitions, openings/closures) Strategic property investigations 12
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Minutes of Ordinary Meeting 26 August 2020
Reports Prepared 3 Other Projects / Tasks 6
Records
Documentation – At a Glance – July 2020
Inward/Actioned Documents - 3519 Customer Service Requests - 357 Decision Notices/Workshop Outcomes - Decision Notices - Forty-Four (44) Workshop Actions - Thirty-Two (32) Outward Correspondence - 1932 Councillor Requests - Five (5) Tender/Quotation – Tenders - Two (2) Numbered Quotations - Two (2)
Total Documents Registered for the month of July 2020 - 7732.
Comparison Figures - Registered for the month of July 2019 - 7141
In – 2269 Out – 1615 Requests - 402 Photos – 398
Media – 44 Reports – 51 Receipts – 117
Internal - 412 Faxes – 5 Confidential - 17
Maps- 236 Invoices – 627 In – 826 Out – 327
Projects The A0 scanner that had been on hire (originally intended to be used by casual staff while libraries were closed due to Covid-19) has been returned at the end of the contract. Despite not having access to additional staff to carry out the project as originally intended, all the tubes held in Councils archives have been scanned and registered; as well as Parish Maps, Road Maps, Fire Division Maps and Water Maps previously held in the Finance Department. These have been registered and filed in archives, making more room in the office for the recent alterations at the Esk Administration Office.
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Minutes of Ordinary Meeting 26 August 2020
Over 300 large maps were scanned and registered as part of this project. Several boxes of plans of Council facilities have also been scanned and are awaiting registration as time permits. The focus however, was on getting the documentation scanned while we had access to the large scanner.
To put this project into perspective, the cost quoted just to get the plans that Council had filed in tubes and plan boxes in the archive facility would have cost $2800 to get scanned in by an external party. It should be noted that this price was quoted at a reduced rate. The records team managed to get these scanned in and more in the three months that the scanner was on hire; whilst performing their other duties. This has been a huge undertaking by an already busy department.
Information Technology Information and Communication Technology (ICT) Monthly Report – July 2020
The month continued to see significant impacts on ICT resourcing due to COVID, with staff moves, increased remote user support and increased use of collaboration and conferencing tools factoring heavily. The situation has provided an excellent opportunity to test portions of our disaster recovery and business continuity processes with a view to identifying and incorporating lessons learnt.
The organisational wide building alarm consolidation project has slowed considerably due to access restrictions and the inability to sight existing user fobs however some urgent work has been performed to rectify failed duress alarms.
All high risk and most medium risk recommendations from the 2018 cyber security audit have now been implemented, with work progressing on agreed recommendations from the 2019 internal audit.
Several software and infrastructure upgrades have been carried out in line with budgetary considerations and operational requirements.
NBN rollout continues at multiple sites. Significant preparatory work has been carried out to reduce or migrate existing copper PSTN connections to minimise potential negative impacts. Cyber Security The percentage of malicious emails reduced slightly compared to June, however this is due to legitimate Incoming Emails incoming emails being up by 36% to over 26,000 for the month of July. Phishing emails continue to target Office365 and videoconferencing utilities such as Zoom.
Phishing testing of all corporate email users continues in line with audit requirements, with only 1 user failing in the most recent test. Phishing testing involves sending benign copies of malicious emails to staff and Councillors to increase their awareness and test their response to a potential risk. Spam/Malicious Legitimate
Attacks continue against internet facing resources, with the Australian Cyber Security Centre (ACSC) continuing to warn of an ongoing cyber campaign targeting Australian networks and thousands of direct compromise attempts detected on the primary Council firewall, still mostly comprised of automated script attacks. Many attacks purport to originate from China and Russia, although with modern obfuscation techniques and ongoing successful malicious
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Minutes of Ordinary Meeting 26 August 2020 takeovers of Australian websites it is trivial to mask the real point of origination for these attacks.
Websites The primary corporate website (somerset.qld.gov.au) received 31,037-page views for the month, while eServices (eservices.somerset.qld.gov.au) received 18,088-page views (up 12% on June). The “Have Your Say” section of the website has received thousands of visits to date and it is recommended that this facility continue to be internally promoted to increase awareness and usage.
Popular Pages
eServices Property Employment eServices Flood Cameras Contact Us eServices DAs Planning Scheme eServices Cemetery Register eServices Mapping News item Mount Glen Rock Planning Minutes and agendas Building 0 500 1000 1500 2000 2500 3000 3500
Facilities Maintenance
Esk Race Club • Esk Tab Area concreting – Initial camera work has been completed. Quotes have been received and passed to Matthew. The job has been raised and has been completed.
Esk Showgrounds – Vets Rooms • There was some termite damage and roof was collapsing. A temporary fix was done
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Minutes of Ordinary Meeting 26 August 2020
as races were still due to happen but were subsequently cancelled. Quotes have been received and passed to Matthew. These have been approved and the job is in progress.
Esk Recreation Reserve • To prevent vehicular traffic, bollards will be installed on the road side. This will encourage grass growth. A job has been raised.
Esk Visitor Information Centre • A quotation has been sourced for an additional toilet internal for staff only. A job has been raised. • Quotations have been sought for the installation of a dishwasher in the small kitchen area of the Esk Visitor Information Centre. Council will purchase the dishwater and will engage a contractor to install. Still waiting on the dishwasher to arrive.
Esk Works Depot. • Still working through the Eye Wash station at this site. The Chief Executive Officer has approved a chemical shed for Esk and a job has been raised. This job has been completed.
Lowood Pool • We have found a contractor who has a plan to rectify the problems we have at this site. • We a waiting on a quote for the crack in the tile work and concrete on concourse. • A contractor from Yowie Tiles has been on site and I have requested a quote for dummy tiles and grinding work only. They attended the site Thursday 2 July to re- quote. The amended quote has been submitted, approved and a job order raised. • Cupboards at the pool have become severely water damaged and are collapsing. The job has been raised and this work is in progress. • The pool steps are loose and required securing to the side of the pool. A contractor has been onsite and will fix all three steps and re-weld the stainless-steel grab rail to the pool. They will also quote on manufacturing new disabled stairs into the pool. This quote will be sent in separately to the side stairs repair
Lowood Recreation Grounds • A replacement water meter was required. A job has been raised, and the replacement part has been ordered, however there is a six to eight week wait, meaning the install date will be close to the beginning of September.
Lowood Lions Club • Termites have been reported and since treated in the building. Quotations have been sought for repairs to the damage caused. Job has been raised.
Kilcoy Anzac Park Amenities • The Kilcoy Anzac Park amenities have been reopened. Since opening, rubbish bag steel frame has been stolen and the disabled shower seat has also been stolen. Currently the disabled toilets have been locked from public use until I can obtain the new disabled items for installation.
Kilcoy Showgrounds • Installation of block wall and stainless-steel hand rail are almost complete. Quotations were sought and this job has been raised. • Quotations were sought to install fencing in newly acquired land (Lot 916) at the Kilcoy Racetrack. This job has been raised.
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Minutes of Ordinary Meeting 26 August 2020
• Sandblasting of the camp draft fencing job has been raised and works will commence 10 August 2020. • A new dump point has been installed. • The ceiling and concreted area at the Mary Nunn Pavilion was moldy and dirty with spider webs and bird droppings. This area has been cleaned.
Kilcoy Administration Office • The duress alarms kept failing the monthly testing. The issue was investigated and RDH were selected to hardwire the system to ensure that this works. This job has been raised. • SAFETY WIN – New access ladder and support railing around the existing air conditioning has been installed on the roof of the building in accordance with guidelines. This job is now complete.
Attachments Nil
Recommendation THAT Council receive the Corporate and Community Services Monthly Report for July and that the contents be noted.
Resolution Moved – Cr Brieschke Seconded – Cr Isidro
“THAT Council receive the Corporate and Community Services Monthly Report for July and that the contents be noted.” Carried Vote – Unanimous
Subject: Final draft of Brisbane Valley Rail Trail Strategic Plan File Ref: Economic development - projects - rail trails Action Officer: DOPER
Background/Summary In late April, Council made a submission to the Department of Transport and Main Roads (TMR) in relation to the draft Brisbane Valley Rail Trail (BVRT) Strategic Plan. The submission related to the primary areas of:
• Governance – Council felt the suggested governance model needed to be reviewed;
• Partnership – Council highlighted that the Strategy missed opportunities to work in partnership with Somerset Regional Council to develop, promote and build off the Brisbane Valley Rail Trail;
• Marketing and Promotion – Council noted the need for subject matter experts to be critical to the long-term success of the trail.
TMR have responded to Council’s submission and finalised the draft of the BVRT Strategic Plan and are seeking Council’s endorsement of the draft before wider release to the community.
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Minutes of Ordinary Meeting 26 August 2020
The governance model has been clarified and the reference to an advisory board has been removed, replaced with an advisory group now and further clarity on the purpose of this group. There has been some criticism received by key stakeholder groups that the 3-tiered governance model is unwieldy and could stifle innovation. TMR have outlined that they do not believe this to be the case with the grass roots Steering Committee driving the recommendations. The Steering Committee will consist of: operations and maintenance representatives; community representatives, Tourism Queensland and subject matter experts.
The bulk of Council’s submission in relation to developing the BVRT and leveraging further opportunities from the trail have been supported and now included into the document.
The Council’s submission has been largely supported by the state and reflected in the final draft.
Attachments Nil
Recommendation THAT Council endorse the final draft of the Brisbane Valley Rail Trail Strategic Plan and the Director Operations provide this advice to the Department of Transport and Main Roads.
Resolution Moved – Cr Wendt Seconded – Cr Brieschke
“THAT Council endorse the final draft of the Brisbane Valley Rail Trail Strategic Plan and the Director Operations provide this advice to the Department of Transport and Main Roads.” Carried Vote – Unanimous
Subject: Parking control - Railway Street, Lowood File Ref: Customer Service Requests - Roads - Bridges - Drainage - Traffic Furniture - Railway Street Lowood - 3307 (Doc ID 1212192) Action Officer: QAO
Background/Summary The owners of the drapery and hardware businesses on Railway Street, Lowood have reported instances of vehicles being parked on this street between the inbound bus stop and Station Street for extended periods (e.g. 2-3 hours) during business hours while drivers visit the hotel nearby. Elderly customers are having to park considerable distances from these stores, instead of being able to avail themselves of the more convenient parking spaces.
Ample alternative on- and off-street parking is available in close proximity to the hotel.
The installation of two parking control signs to establish a half hour limit parking zone may discourage shoppers, commuters and others from monopolising these parking facilities for excessive periods; local Police could enforce this requirement if considered necessary.
Parking control signs (as shown on the attached page) would be installed on the north-eastern side of Railway Street, between the bus stop and Station Street, to provide a parking area approximately 40m long with 6x parking bays approximately 6.6m long (equivalent to the current parking facility), also allowing clear access to the fire hydrant located several metres
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Minutes of Ordinary Meeting 26 August 2020 north west of the side street.
Discussions with the operators of the businesses concerned have established the appropriate time periods for this parking restriction.
The Officer-in-charge of Lowood Police has confirmed that QPS would adopt a communication / education approach regarding the application of any new parking restrictions.
Attachments Parking control signs and location map
Recommended Action THAT Council install parking control signs and associated pavement markings to establish a half hour limit parking zone on Railway Street, Lowood between the inbound bus stop and Station Street.
Resolution Moved – Cr Choat Seconded – Cr Brieschke
“THAT Council install parking control signs and associated pavement markings to establish a half hour limit parking zone on Railway Street, Lowood between the inbound bus stop and Station Street.” Carried Vote – Unanimous
Subject: Application of Hold Annual Lifecycle Cycling Classic - Sunday 13 September 2020 File Ref: Recreation and cultural services - event management - community events - festivals - sporting (1199140) Action Officer: CSSA (Debbie Chandler)
Background/Summary The Lifecycle Cycling Club has written to Council requesting permission to hold their annual Lifecycle Cycling Classic on Sunday, 13 September 2020 based at the Lowood Sports Complex. This will be the 19th time this event has been run in our community and typically attracts 300 riders from around SEQ, plus 100 supporters and volunteers.
Post event festivities will be held at the Lowood Sports and Recreation Ground and include BBQ food and drinks stall, fruit and vege stall plus market stalls.
This event is usually held in June each year, however, due to COVID-19, Cycling Queensland has allocated 13 September 2020 as being the revised date after consultation with the Sports and Recreation and Queensland Health Department. A copy of their COVID-19 plan has been attached.
The Lifecycle Classic course starts and finishes in Noland Street, Lowood, adjacent to the Lowood Recreation Grounds. The course travels from Lowood to Coominya to Mt Tarampa and back to Lowood mostly using Council’s local roads. Refer to attached full cycle course details.
Corporate Plan • Corporate Plan Theme: Prosperous Somerset
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Minutes of Ordinary Meeting 26 August 2020
• Corporate Plan Theme Strategy: Expand and facilitate major events within the Region to enhance economic growth for our local communities, associates and businesses.
Support for the development and enhancement of local events is identified as a key output of the Corporate and Operational plans. This event brings 300 riders and 100 supporters to the Somerset Region and has run successfully for 19 years.
Attachments Letter from Lifecycle Cycling Club including proposed route Outdoor sports industry Covid safe plan
Recommendation THAT Council provide approval to the Lifecycle Cycling Club to hold their annual Lifecycle Cycling Classic on Sunday, 13 September 2020 subject to the COVID-19 conditions at the time of the event and with the following conditions -
1. The organisers of the event shall undertake their own assessment of the suitability of the proposed route prior to the event.
2. The organisers must make all arrangements associated with the safe running of the event.
3. Organiser of the event must have public liability insurance in an amount not less than $20,000,000 with Somerset Regional Council being listed as an interested party and produce documentary evidence of the insurance to Council before the commencement of the event.
4. A copy of the police permit is to be provided to Council prior to the event showing the conditions of approval.
5. A copy of Department of Transport and Main Roads approval to be given to Council prior to the event showing that approval has been given to use the nominated State controlled road to hold this event.
6. Provide a traffic management plan which is to be approved by Somerset Regional Council prior to the event.
7. A copy of written advice from the Management Committee of the Lowood Recreational Complex that approval has been given to the use of the grounds shall be provided to Council prior to the event.
8. All work on Council controlled roads must be carried out in accordance with the Manual of Uniform Traffic Control Devices and any other relevant state standards, regulations or laws.
9. Any change to the details provided to Council regarding this event shall be notified to Council in writing.
10. The event is to be undertaken in a manner consistent with the current “Outdoor Sports Industry Covid Safe Plan” as available on the Queensland Government website.
Resolution Moved – Cr Gaedtke Seconded – Cr Brieschke
“THAT Council provide approval to the Lifecycle Cycling Club to hold
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Minutes of Ordinary Meeting 26 August 2020
their annual Lifecycle Cycling Classic on Sunday, 13 September 2020 subject to the COVID-19 conditions at the time of the event and with the following conditions -
1. The organisers of the event shall undertake their own assessment of the suitability of the proposed route prior to the event.
2. The organisers must make all arrangements associated with the safe running of the event.
3. Organiser of the event must have public liability insurance in an amount not less than $20,000,000 with Somerset Regional Council being listed as an interested party and produce documentary evidence of the insurance to Council before the commencement of the event.
4. A copy of the police permit is to be provided to Council prior to the event showing the conditions of approval.
5. A copy of Department of Transport and Main Roads approval to be given to Council prior to the event showing that approval has been given to use the nominated State controlled road to hold this event.
6. Provide a traffic management plan which is to be approved by Somerset Regional Council prior to the event.
7. A copy of written advice from the Management Committee of the Lowood Recreational Complex that approval has been given to the use of the grounds shall be provided to Council prior to the event.
8. All work on Council controlled roads must be carried out in accordance with the Manual of Uniform Traffic Control Devices and any other relevant state standards, regulations or laws.
9. Any change to the details provided to Council regarding this event shall be notified to Council in writing.
10. The event is to be undertaken in a manner consistent with the current “Outdoor Sports Industry Covid Safe Plan” as available on the Queensland Government website.” Carried Vote – Unanimous
Subject: Customer Service Report - July 2020 File Ref: Officers Report Action Officer: (CSTL) Customer Service Team Leader
Background/Summary A summary of the customer service section activities during the month of July 2020 is provided
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Minutes of Ordinary Meeting 26 August 2020 for Council’s information.
The below table shows the number of Council financial transactions that were taken over the counter at each of the customer service centres in the region for July 2020. These numbers include cheques that were posted into the Council. In total there was 272 financial transactions across the three customer service centres with 115 at Esk Administration Centre, 56 at Kilcoy Customer Service Centre and 101 at Lowood Customer Service Centre for July 2020.
Over the counter receipts 140
120
100
80
60
40
20
0 Esk Kilcoy Lowood
May-20 Jun-20 Jul-20
The below table illustrates all other financial transactions (excluding over the counter receipts) received at Council and processed by the finance department. These are BPay and EFT (electronic funds transfer) transactions for payments such as rates, animal registration etc.
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Minutes of Ordinary Meeting 26 August 2020
Other financial transactions 4000
3500
3000
2500
2000
1500
1000
500
0 May-20 Jun-20 Jul-20
Below are the total number of calls received into the Council main phone line (5424 4000), including out of hours, compared to last calendar year. Calls received does not include internal calls made within Council, or outbound calls. There were 4,241 calls received for the month of July 2020. This is an increase of 131 calls compared to June 2020. Compared to July 2019 there were 892 fewer calls for the month.
Total Calls Received 6000
5000
4000
3000
2000
1000
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 2020
Listed below are the daily phone calls received for July 2020 to the main Council phone line. There were 3,956 calls received during business hours and 285 received after hours. Of the 285 calls received out of hours 30 calls went to the afterhours call centre. There was an increase of two calls to Council’s afterhours provider compared to June 2020.
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Minutes of Ordinary Meeting 26 August 2020
Daily phone calls 250
200
150
100
50
0
After Hours Business Hours
Listed below is a comparison of the average calls received per day within business hours. On average there were 172 calls received each business day for July 2020, which is a decrease of four calls on average per day from July 2019. Compared to June 2020 there was on average nine less calls per day.
Average calls per day within business hours 250
200
150
100
50
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 2020
For the month of July 2020 there were 98 property searches completed for prospective purchasers. The graph below depicts the day property searches were completed. This increased by 41 completed searches compared to June 2020.
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Minutes of Ordinary Meeting 26 August 2020
Completed property searches 12 10 8 6 4 2 0
Completed property searches 120
100
80
60
40
20
0 Mar-20 Apr-20 May-20 Jun-20 Jul-20
There was 678 Queensland Government Agent Program (QGAP) transactions for the Lowood QGAP agency in July. On average there were 28 transactions per business day in comparison to June which had on average 30 transactions per business day.
Number of QGAP Transactions 800
700
600
500
400
300
200
100
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 2020
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Minutes of Ordinary Meeting 26 August 2020
Attachments Nil
Recommendation THAT Council receive the Customer Service Report for July 2020 and the contents be noted.
Resolution Moved – Cr Choat Seconded – Cr Wendt
“THAT Council receive the Customer Service Report for July 2020 and the contents be noted.” Carried Vote – Unanimous
Subject: Community Assistance Grants 2020 – 2021 – Kilcoy Pastoral, Agricultural and Industrial Society – Doc Id 1216042 File Ref: Community Relations – Sponsorships – Donations Action Officer: DHRCS
Background/Summary To assist with part of the costs associated with the construction of a new Poultry Pavilion at the Kilcoy Showgrounds.
Amount requested: $ 56,000 Total cost of project: $ 91,800 Amount recommended to be granted: $ 21,000 plus ‘in-kind’ support
Assessor’s Summary The applicant states that the new poultry pavilion would be an asset to the Kilcoy Show Society, the showgrounds and the local community and further states:
• The replacement of the recently demolished poultry pavilion will add to the safety and comfort of patrons and growth opportunities for show poultry patrons and exhibitors.
• The improved poultry pavilion will enhance the multifunctional aspect of the showground and help entice visitors from Somerset surrounding areas to exhibit and view the poultry at the annual Kilcoy Show.
• The group have been successful in obtaining a Gambling Community Benefit Fund Grant (CBFGG) for amount of $35,000 to cover part of the estimated construction costs. The group has sought several construction quotations from reputable builders for the construction of the new poultry pavilion.
• Due to timeline of the project and CBFGG grant due to lapse, the group has requested consideration outside of the Community Assistance Grant funding rounds.
• A cost estimate for the project of $90,800 has been supplied. Council Engineers have assessed the foundation cost for the project, which makes up more than a third of the project estimate. This high cost is due to the present poor soil classification. Council engineers are aware that the building height will need to be increased to achieve necessary flood immunity; hence an opportunity exists to improve the soil
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Minutes of Ordinary Meeting 26 August 2020
classification, which substantially reduces the foundation cost. To achieve this outcome, and keep the cost as low as possible, it is recommended that the foundation work, including a revised slab design, is completed as ‘in-kind’ support by Council.
• Further to the construction funding request, once completed the new Poultry Pavilion will become a Council asset that can be used by various groups and would require periodic maintenance at Council’s expense.
Attachments Nil
Recommendation THAT the application as summarised in this report be recommended for funding and $21,000 plus ‘in kind’ support be granted through the Community Assistance Grants budget allocation; plus GST if applicable, to assist with the costs associated with the construction of a new Poultry Pavilion at the Kilcoy Showgrounds.
Resolution Moved – Cr Choat Seconded – Cr Brieschke
“THAT the application as summarised in this report be recommended for funding and $21,000 plus ‘in kind’ support be granted through the Community Assistance Grants budget allocation; plus GST if applicable, to assist with the costs associated with the construction of a new Poultry Pavilion at the Kilcoy Showgrounds.” Carried Vote – Unanimous
Confidential Closed Session In accordance with Section 275 of the Local Government Regulation 2012 Council may close a Council meeting. Section 275 reads A local government or committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss —
(e) contracts proposed to be made by it; or (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Resolution Moved – Cr Brieschke Seconded – Cr Choat
“THAT Council move into closed session at 9.40 am to discuss two confidential reports as follows -
1. Sale of Land – Lot 708 CSH 2384, Pryce Street, Braemore; and
2. Sale of Land – Lot 9 and 10 RP14982 and Lot 1 RP101735.”
Carried Vote - Unanimous
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Minutes of Ordinary Meeting 26 August 2020
Resolution Moved – Cr Brieschke Seconded – Cr Choat
“THAT Council move out of the closed session at 9.53 am and that the meeting be once again open to the public.” Carried Vote - Unanimous
Subject: Sale of Land – Lot 708 CSH 2384, Pryce Street, Braemore File Ref: Disposal of Land – Doc Id1217926,1217933,1219450,1219467 Action Officer: CCSO
Resolution Moved – Cr Choat Seconded – Cr Brieschke
“THAT Council endorse the actions of the Chief Executive Officer to sign a contract for the sale of Lot 708 CSH2384.” Carried Vote - Unanimous
Subject: Sale of Land – Lot 9 and 10 RP14982 and Lot 1 RP101735 File Ref: Disposal of Property Doc Id 1213595,1220007,1217481 Action Officer: CCSO
Resolution Moved – Cr Wendt Seconded – Cr Brieschke
“1. THAT Council accept the offer to purchase lots 9 and 10 RP14982 by the adjoining landowner without calling tenders because it is satisfied that the criteria of section 236 (c) (iv) of the Local Government Regulation 2012 can be met.
2. THAT Council seek an independent valuation for lot 1 RP101735 and that the matter be brought back to Council for further consideration.”
Carried Vote - Unanimous
Meetings authorised by Council Nil
Mayor and Councillor Reports
Cr Brieschke – Councillor report
August 2020 12 Ordinary Council Meeting 13 Brisbane Valley Interagency meeting via Zoom. 15 BVRT Riders Group booking at The Condensery Art Gallery, Toogoolawah.
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Minutes of Ordinary Meeting 26 August 2020
17 Seniors Week Concert, McConnel Park, Toogoolawah. Brisbane Valley Protein Precinct industry update, lunch and site tour. 18 SRC Economic Development and Tourism Advisory meeting via Microsoft Teams. 19 Visit to Mt Glen Rock and Sandy Creek walking trail. Local Disaster Management meeting, Esk, via Microsoft Teams. Special Council meeting, Local Economic Recovery Program. 24 Site visit Esk-Kilcoy Road, Lantana clearing and promotional launch of the Drought Assistance Funding program for Lantana, Parthenium and Rabbits. 24 West Moreton Health COVID-19 Update via Microsoft Teams. Esk Tennis Clubhouse Steering Committee
Congratulate staff on the organisation and managing of the Seniors Days events. Toogoolawah went particularly well, Cr Isidro and I attended. The rest of the events went well in the region. The staff have done a wonderful job putting the days together, and thank you.
Cr Choat – Councillor report
10/08/2020 Lowood Lions General Meeting 11/08/2020 West Moreton Landcare Reinbotts Road Reserve Opening 12/08/2020 Council General Meeting and Workshop – Council Chambers Esk 17/08/2020 Brisbane Valley Protein Tour and Update 17/08/2020 Fernvale Community Association General Meeting 18/08/2020 Kilcoy Seniors Commemoration 18/08/2020 Lowood and Districts Residents Network General Meeting 19/08/2020 Tour of Glen Rock Localities 19/08/2020 Transport and Safety Advisory Committee Meeting 19/08/2020 Council Special Meeting – Council Chambers Esk 20/08/2020 Fernvale Recreation Grounds Committee Meeting
Cr Choat highlighted the seniors event in Kilcoy, attended with Cr Gaedtke. People enjoyed the day and we had a lot of fun. It is testament to our council staff that they made the event under difficult circumstances. Thank you to the seniors for coming along and thank you to the staff.
Cr Wendt – Councillor report
August 2020 12 Ordinary Council Meeting – Esk Workshop Meeting – Esk 17 Brisbane Valley Protein Precinct lunch & tour - Coominya Meeting with Council Executive Team - Coominya Biarra Rural Fire Brigade AGM - Biarra 18 Economic Development and Tourism Meeting – Esk Esk Recreation Ground Committee Meeting – Esk Golf Club WSFS meeting – Fernvale 19 Mt Glen Rock visit - Esk Traffic and Safety Advisory Committee Meeting - Esk Somerset LDMG Meeting – Esk Special Meeting Local Economic Recovery Program – Esk Meeting with Andrew Johnson, Darren McPherson and Craig Young – in relation to roadside burning - Esk 20 Senior’s Week Concert – Fernvale
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Minutes of Ordinary Meeting 26 August 2020
22 Brisbane Valley Rail Trail Ride – Blackbutt to Linville 23 Meeting with Business Owner – Lowood 25 Lowood Recreation Ground Committee Meeting – Lowood
Cr Gaedtke – Councillor report
August 2020 12 Somerset Regional Council Ordinary Meeting – Esk 12 Somerset Regional Council Confidential Workshop Meeting - Esk 12 Kilcoy State High School P&C Assn monthly meeting 12 Stanley River Rural Fire Brigade Group AGM/monthly meeting – Mt Kilcoy Sandy Creek RFB Shed 17 Invitation to share lunch and tour Brisbane Valley Protein Precinct, Coominya 17 RADF Assessment Meeting – Esk 18 Somerset Seniors Concert Series – Yowie Park, Kilcoy 18 Economic Development and Tourism Committee Meeting – Esk 19 Visit to Mount Glen Rock-Sandy Creek Trail – Esk 19 Traffic Safety Advisory Committee – Esk 19 Special Meeting – Local Economic Recovery Program 20 Road Inspection – Sandy Creek, Kilcoy 20 Meeting local Business Owner – Kilcoy CBD Roadworks 20 Brisbane Valley Kilcoy Landcare Group monthly meeting – Kilcoy 22 Councillors and Council Staff Bicycle Ride – Blackbutt to Linville 24 Kilcoy District Progress Assn Meeting 25 Kilcoy Interagency Meeting
I would like to remind and invite our communities to complete the short survey that offers an opportunity to have a say on arts and culture in our region. The arts and cultural survey is being conducted through our Regional Arts Development Fund partnership and is open until 31 August. Information collected will help provide a framework necessary to support and nurture an environment in which arts and culture in the region can flourish.
I am pleased to report that the park bench which was painted red at Clock Park Lowood in support of the Red Rose Foundation’s Red Bench Initiative to raise awareness of domestic violence has received a great deal of support, so much in fact, other towns are seeking the same consideration. A plaque with the message “Change the Ending: Let’s Stop Domestic Violence” was installed on the red bench.
Many thanks to our staff for organising the Somerset Seniors Concert Series held at Toogoolawah, Kilcoy, Moore and Fernvale. I have witnessed how much work is devoted to these events. Also, a vote of thanks to staff for organising the Blackbutt to Linville BVRT bike ride. A very enjoyable day spent on our very famous BVRT, with great company, a lovely lunch and talented entertainment. Many thanks also to Out There Cycling and the Linville Hotel.
Cr Isidro – Councillor report
August 2020 17 Toogoolawah Seniors Event, McConnel Park Toogoolawah Industry Familiarisation tour - Brisbane Valley Protein, Coominya. As part of the tour, lunch was provided where we sampled some of BVP meat, beef, lamb and quail along with salads.
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Minutes of Ordinary Meeting 26 August 2020
RADF Committee Meeting, via Zoom 18 Economic Development and Tourism Committee, Esk Esk Reserve Committee Meeting, Esk 19 Site visit Glen Rock, Esk LDMG Meeting, via Zoom Special Council Meeting, Esk 20 Meals on Wheels AGM, Toogoolawah 21 Accepting Content of Time Capsule, Minden State School 24 Kilcoy District Progress Association meeting, Kilcoy 25 Kilcoy Interagency Meeting, via Zoom 25 Esk Tennis Club Steering Committee meeting, Esk
Seniors day in Toogoolawah was a big success. General consensus that it was just so good that they could get out, and they felt safe with regard to the Covid plan and everything put in place. Thank you to the Somerset Team for the effort.
Cr Whalley – Councillor report
August 2020 17 Tour of Brisbane Valley Protein Precinct and lunch 18 Economic Development and Tourism Committee meeting Esk Recreational Reserve meeting: o Points to note - requested action to secure more land and discussion on private / public venture in developing camping/caravan sites. 19 Tour of Glen Rock Senior Citizens function at Moore Special Council meeting regarding Queensland Reconstruction Authority funding 20 Fernvale Recreation Reserve meeting
Cr Lehmann - Mayor's report
The Mayor presented a report of his activities from 23 July 2020 to 26 August 2020 as follows -
Thursday 10 am CWA AGM, CWA Hall Esk 23 July 2020 10.30 am Inspection of Old Fire Station, Esk 11.30 am Catch up with Rachel Quinn and Julie McLelland, Healthy Land and Water with CEO
Friday 3.30 pm Virtual Covid briefing 24 July 2020
Saturday 7.30 am Operation Ice Breaker, Kilcoy Showgrounds with local 25 July 2020 rural fire brigade groups
Monday 9 am - 3 pm LGAQ Elected Member Update in house training 27 July 2020
Tuesday 8.30 am Met with Tom and Lyn Wilkinson regarding a realignment 28 July 2020 of boundaries 7 pm Lions Changeover Dinner, Lowood Bowls Club
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Minutes of Ordinary Meeting 26 August 2020
Wednesday 9 am - 3 pm Media training day 29 July 2020
Thursday 9 am Human Social Working Group meeting with DMO 30 July 2020 10.30 am Economic Sub-Group Recovery meeting with DMO 2 pm Meeting with CEO and neighbouring landholders regarding Glen Rock
Friday 7.10 am Radio interview with Tony from River 94.9 regarding 31 July 2020 Glen Rock purchase
Monday 8.30 am Phone meeting with CEO and Tony Scrimshaw 3 August 2020 regarding upcoming State Election
10 am Councillor and Executive Scene Setting Workshop - by SC Lennon and Associates re Tourism Strategy
Tuesday 10 am Meeting at Kilcoy with Kilcoy Global Foods CEO Dean 4 August 2020 Goode, Somerset CEO and Somerset Director Planning regarding future developments.
Wednesday 11 am Teleconference with Premier and Mayors regarding 5 August 2020 Covid.
Thursday 10 am Met with Father Stephen Bliss, CEO and DCORP 6 August 2020 regarding Somerset Parish, and Somerset Dam Catholic Church 12.30 pm Met at Fernvale Futures with CEO, Cr Bob Whalley and Paul Heymans. 3 pm Lockyer Valley Water Collaborative Meeting at Lockyer Valley Regional Council with CEO
Friday 3 pm Teleconference - West Moreton Health re Covid with Cr 7 August 2020 Brieschke
Saturday 6.30 am L2L Linville to Lowood Endurance Event - Opening 8 August 2020 Ceremony at Linville
Monday 7 pm Lowood Lions Club meeting 9 August 2020
Tuesday 8 am West Moreton Landcare launch - Reinbotts Road, 11 August 2020 Lowood on the Rail Trail.
Wednesday 9 am Council meeting 12 August 2020
Thursday 9.30 am SEQCMA Board Meeting by Zoom 13 August 2020 12 noon Radio interview with David Illiffe (ABC) re Brisbane Valley Rail Trail Funding 1 pm SEQCMA Community Consultative Committee meeting by Zoom
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Minutes of Ordinary Meeting 26 August 2020
Friday 3 pm Premier's Covid briefing with Mayors by Zoom 14 August 2020
Monday 12 noon Luncheon and Tour of Brisbane Valley Protein Precinct 17 August 2020 with Councillors and CEO and Senior Staff 7 pm Biarra Rural Fire Brigade AGM with Cr Wendt
Tuesday 10 am Mr. and Mrs. Lawson, Esk Caravan Park regarding 18 August 2020 camping opportunities in Esk, with CEO 11 am Craig England (TMR) and CEO regarding rail trail management matters 1 - 3 pm Economic Development Tourism Meeting at the Somerset Civic Centre 7.30 pm Somerset Wivenhoe Fish Stocking Association meeting at Fernvale Futures
Wednesday 7 am Tour of Glen Rock with Councillors and staff 19 August 2020 9.30 am Traffic and Safety Advisory Committee meeting at Esk 11 am Local Disaster Management Group meeting at Esk 1 pm Special Council meeting
Thursday 9 am Seniors week event at Fernvale Hall with Cr Wendt 20 August 2020 11 am City Smart Flood Resilient Home Program meeting via TEAMS at Esk
Friday 12 noon Council of Mayors Waste Working Group meeting, City 21 August 2020 Hall, Brisbane with Director Operations
Monday 7 pm Lowood Lions meeting 24 August 2020
Tuesday 8.30 am Sgt. Trezise and Sgt. Cumner, CEO, Director Operations 25 August 2020 and Disaster Manager Officer regarding policing issues in the region.
Summary Moved – Cr Gaedtke Seconded – Cr Isidro
“THAT the verbal and written reports be received and the contents be noted.” Carried Vote - Unanimous
Receipt of Petition Nil
Consideration of notified motions Nil
Reception of notices of motion for next meeting Nil
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Minutes of Ordinary Meeting 26 August 2020
Items for reports for future meetings
Potential for expanding domestic violence red seat program Officer: DCORP
Summary Moved – Cr Gaedtke Seconded – Brieschke
THAT a report be brought back to Council about the potential of expanding the domestic violence red seat program across the region following positive feedback from the community.” Carried Vote - Unanimous
Closure of Meeting
Summary There being no further business, the Mayor, Cr Graeme Lehmann closed the meeting at 10.01 am.
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