Minutes of Ordinary Meeting Held Wednesday, 26 August 2020 Held in the Simeon Lord Room Library / Museum Building Redbank Street, Esk Present Cr Graeme Lehmann (Mayor) Cr Helen Brieschke (Deputy Mayor) Cr Sean Choat (Councillor) Cr Cheryl Gaedtke (Councillor) Cr Kylee Isidro (Councillor) Cr Jason Wendt (Councillor) Mr A Johnson (Chief Executive Officer) Mr M McGoldrick (Director Corporate and Community Services) Mr C Young (Director Operations) Mr L Hannan (Director Planning and Development) Mr G Smith (Director Finance) Mrs K Jones (Director HR and Customer Service) Mrs S Pitkin (Minute Secretary / Executive Assistant) Ms M Maeseele (Communications and Marketing Manager) Apologies Cr Bob Whalley (Councillor) Minutes of Ordinary Meeting 26 August 2020 C O N T E N T S Amalgamating freehold lots – Kilcoy Final draft of Brisbane Valley Rail Trail depot and kindergarten ......................... 14 Strategic Plan .................................... 31 Application of Hold Annual Lifecycle Cycling Classic – Sunday 13 September Items for reports for future meetings ..... 48 2020 .................................................. 33 Kilcoy racecourse trackside seating Business arising out of minutes of proposed shade structures ................ 15 previous meeting ................................. 3 Leave of Absence ................................... 3 CCTV monitoring options ...................... 16 Closure of Meeting ................................ 48 Matters of Public Interest ........................ 3 Commercial Lease – Railway St Lowood – Mayor and Councillor Reports ............... 42 Parts of Lot 16 SP133023 .................. 17 Meetings authorised by Council ............ 42 Community Assistance Grants 2020 – 2021 – Kilcoy Pastoral, Agricultural and Opening of Meeting ................................. 3 Industrial Society ............................... 40 Confidential Closed session .................. 41 Parking control – Railway Street, Lowood Confirmation of Minutes .......................... 3 .......................................................... 32 Conflict of Interest ................................... 4 Planning and Building Services Monthly Consideration of notified motions .......... 47 Report – July 2020 ............................... 4 Corporate and Community Services Potential for expanding domestic violence Monthly Report – July 2020 ............... 20 red seat program ............................... 48 Cr Brieschke – Councillor report ........... 42 Cr Brieschke - Matters of public interest .. 3 Receipt of Petition ................................. 47 Cr Choat – Councillor report .................. 43 Reception of notices of motion for next Cr Choat - Matters of public interest ........ 4 meeting .............................................. 47 Cr Gaedtke – Councillor report .............. 44 Cr Gaedtke - Matters of public interest .... 4 Sale of Land – Lot 708 CSH 2384, Pryce Cr Isidro – Councillor report .................. 44 Street, Braemore ............................... 42 Cr Isidro - Matters of public interest ......... 4 Sale of Land – Lot 9 and 10 RP14982 and Cr Lehmann - Mayor's report ................ 45 Lot 1 RP101735 ................................. 42 Cr Wendt – Councillor report ................. 43 Somerset Outdoor Recreation Facility ... 41 Cr Whalley – Councillor report .............. 45 Credit card limits – procurement policy Vacancy on the Ministerial Advisory change proposal ................................ 14 Council – Flood Mitigation Manuals for Customer Service Report - July 2020 .... 35 Wivenhoe, Somerset and North Pine Dams ................................................. 13 Fernvale Sports Park Turf Cricket Wicket Vandalism – July 2020 ......................... 19 Construction ...................................... 18 2 Minutes of Ordinary Meeting 26 August 2020 Opening of Meeting The Mayor, Cr Graeme Lehmann, opened the meeting at 9.01 am. Leave of Absence Councillor Whalley seeks a leave of absence from today’s Council meeting. Resolution Moved – Cr Wendt Seconded – Cr Choat “THAT Councillor Whalley be granted leave of absence from attending today’s Council meeting.” Carried Vote - Unanimous Confirmation of Minutes Resolution Moved – Cr Brieschke Seconded – Cr Gaedtke “THAT the Minutes of the Ordinary Meeting held 12 August 2020 as circulated to all Members of Council be confirmed”. Carried Vote - Unanimous Resolution Moved – Cr Choat Seconded – Cr Isidro “THAT the Minutes of the Special Council Meeting held 19 August 2020 as circulated to all Members of Council be confirmed”. Carried Vote - Unanimous Business arising out of minutes of previous meeting Nil Matters of Public Interest Cr Brieschke - Matters of public interest West Moreton Health held a COVID-19 Update meeting yesterday in response to the recent outbreak associated with the Brisbane Youth Detention Centre. Chief Executive, Dr Kerrie Freeman advised there was an extraordinary amount of work being performed with clinics recording high numbers of people being tested. Dr Freeman advised the West Moreton Health service is well prepared and thanked all regional services for their support and information. 3 Minutes of Ordinary Meeting 26 August 2020 A reminder to our community that under the updated Movement and Gathering Public Health Direction, gatherings in homes and in public have been restricted to a maximum of 10 people in Brisbane, Ipswich, Logan, Scenic Rim, Somerset, Lockyer Valley, Moreton Bay Regions and Redlands. Cr Choat - Matters of public interest Today is International Dogs Day, and most of us have a pet dog or two, unless you have a permit. On a serious note we know that as a council we do have a lot of issues about people keeping dogs. Pay tribute to those pet owners in the Somerset region who take dog ownership seriously and are responsible in containing their dogs and look after their dogs, because at the end of the day a contained dog is a happy healthy safe dog. Cr Gaedtke - Matters of public interest The Electoral Commission of Queensland is making changes to prevent queues and allow for social distancing for the State Elections to be held in October. It is interesting to note that Queensland voters will be able to start voting from October 19, with about 200 early voting centres to be opened across the state. At the last election around 25% of Queenslanders lodged pre-poll votes and anther 700,000 voters chose to mail their votes, and more than a third didn’t turn up to polling booths on election day. The NAB has reduced the opening hours of 114 of its smaller branches across Queensland. The Esk branch will be one of those affected and will now only open to customers from 9:30 am to 12:30 pm. No jobs will be lost as a result. Cr Isidro - Matters of public interest August 2020 27 Excellence Award, Esk 28 Meeting with resident, Esk 29 Esk Kindergarten Charity Golf day, Esk 31 Ipswich Blood Donor Centre Conflict of Interest No declarations of conflict of interest in the following agenda items were notified at this time. Subject: Planning and Building Services Monthly Report - July 2020 File Ref: Governance - Reporting - Officer Reports Action Officer: DPAD, ESM, SP, SBC, NRMO Report A summary of the Department's activities during the month of July 2020 is provided for Council’s information. Planning Development Applications During the months of June and July the following Development Applications were received: 4 Minutes of Ordinary Meeting 26 August 2020 Assessment Type June 2020 July 2020 Building Works assessable against the Planning Scheme 6 8 Material Change of Use 2 6 Reconfiguring a Lot 2 - Operational Works 1 2 Combined Applications - - Total 11 16 The list of applications received is provided in Appendix 1. During the month the following Development Applications were decided: Approved/Refused June 2020 July 2020 Refused - Council - 2 Approved - Council 3 5 Approved - Delegated Authority 9 7 Total 12 14 The list of applications decided is provided in Appendix 1A. Planning and Environment Court Appeals Roubaix Properties Pty Ltd v Somerset Regional Council and Anor Planning and Environment Court No. 2327 of 2019 The Appeal is against Council’s decision to refuse the development application. The trial was undertaken from 8 June to 12 June 2020. The final judgement was received on 17 July 2020 which dismissed the appeal against Council’s decision. Edith Pastoral Company Pty Ltd -V- Somerset Regional Council Planning and Environment Court No. 2773 of 2019 The Appeal is against Council’s decision to refuse the development application and has been the subject to preliminary proceedings and expert reviews to-date. The matter is set for review in September, the matter has been tentatively set down for a hearing date in February 2021. Building Development Approvals A total of thirty-one (31) building approvals were issued in the region for June 2020. A total of forty-seven (47) building approval were issued in the region for July 2020. Assessment Type: Building Works Status June 2020 July 2020 Accepted 47 53 Approved - Council 7 12 Approved - Private Certifier 24 35 Info Request 9 12 Finalised 31 38 5 Minutes of Ordinary Meeting 26 August 2020 The list of applications approved is provided in Appendix 2. Building Compliance Matters The following are non-compliant building activities in this period: June 2020: Unapproved building works at Esk, Mount Tarampa, Atkinsons Dam, Prenzlau, Lowood and Fernvale. Unlawful use of buildings at Esk, Toogoolawah, Moore, Mount Hallen, Mount Tarampa