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General Tariffs Filming general tariffs Meeting / ConferenCe faCilities ConserVation BY ProDUCts BaViaansKLOOF 1 unit 40 Pax max R550/unit Venison R15/kg excl warthog GREAT fisH riVer 1 unit 15 Pax max R440/unit R12/kg warthog tHoMAS BAINES 1 unit 45 Pax max R360/unit TSOLWANA 1 unit 40 Pax max R550/unit Catering for Meetings / ConferenCes Filming BREAKFAST R65/person lUnCH R90/person loCation fees DINNER R165/person STILLS: FASHION CATALOGUe VENISON Braai R1320 for 15, R90/person thereafter 1-12 people max. 1-5 vehicles max. - fees negotiated between R2000-R3500/day TEA/COFFEE & EATS R30/person Baviaanskloof filming formalities. This service is only applicable to Tsolwana, Great Fish River and Mpofu Nature Reserves. Arrangements and payment to be made prior to arrival. Minimum 10 FILMs: CoMMerCial, DoCUMENTARY & LARGE STILLS sHOOTS 13-40 people max. 5-20 vehicles max. - fees negotiated between R7500-R9000/ persons (overnight visitors). day. Please note that location fee is to be adjusted according to storyboard Visitor Catering concept i.e. helicopter landings, impact on fauna and flora, etc. 1-4 person group R150/day FEATURES 1-10 person group R300/day 40+ people, 20+ vehicles - fees are available on request with a minimum of Cook hired to prepare three meals per day using visitor’s own groceries. Applicable to R9000/day, depending on size of crew and storyboard. Tsolwana, Great Fish & Mpofu Nature Reserves. Arrangements to be made prior to arrival. toUrisM, ProMotional & eDUCational PrograMMes Where location fees are often requested to be waivered or reduced. Requests are reserVe Categories to be submitted to the Marketing Manager of the ECPTA and every request is to be CATEGORY a NATUre RESERVES considered by the ECPTA on merit and marketing relevance, content, advertising Baviaanskloof Nature Reseerve, Great Fish River Nature Reserve, Groendal Nature spin offs etc. Reserve, Hluleka Nature Reserve, Mkhambathi Nature Reserve, Mpofu Nature Reserve, Silaka Nature Reserve, Thomas Baines Nature Reserve, Tsolwana Nature PerMit Payment Reserve & Watersmeeting Nature Reserve. Full payment has to be made in advance. A permit will only be valid once proof CATEGORY B NATUre RESERVES of payment has been received. The filming permit and receipt of payment Commando Drift Nature Reserve, Dwesa Nature Reserve, East London Coast Nature have to be presented on request to the Reserve Manager before filming will be Reserve, Formosa Nature Reserve, Fort Fordyce Nature Reserve, Hamburg Nature allowed to commence. Reserve, Island Nature Reserve, Nduli Luchaba Nature Reserve, Ongeluksnek Nature Reserve & Oviston Nature Reserve. filMing WitHoUt PerMission ConserVation fee Filming without a valid permit will be charged at the highest fee per category plus 100%, and will be payable on site. CATEGORY a NATUre RESERVe aDULTS R20/person CanCellation fee CHILDren 2-11 yrs R10/child A cancellation of 20% of the full filming fee will be charged if the permit was issued, CHILDren 0-1 yr Free but the shoot was cancelled 24hrs or less before a shoot. VeHiCle Free CHaritY CATEGORY B NATUre RESERVe A reduced fee for commercial shoots on behalf of charity organisations will only aDULTS R10/person be considered in the case of pro-bona advertising campaigns, supported by the CHILDren 2-11 yrs R5/child relevant paperwork. In such instances we require that ECPTA’s contribution to CHILDren 0-1 yr Free the campaign be acknowledged in some or all of the following manners: credits, VeHiCle Free contact details, ECPTA logo, Media coverage, Showcasing of signboards, etc. sCHOOL GROUPs - R15/teacher, R5/child, vehicle free. Baviaanskloof: No unlicensed vehicles enforced by road traffic law 68 69 Terms and Conditions WaiVereD fee Should location fees be waivered for what ever reason, the presence of a To ensure a pleasant and successful trip through the ECPTA nature reserves it Reserve Manager on site will remain a requirement, and will be charged at the is essential that you adhere strictly to the regulations, which are intended for current hourly rate of a R120. your protection and enjoyment. The following Terms and Conditions apply to all bookings and stays: fines anD BlaCKlisting * Should it be reported by at least three residents/landowners/visitors to our 1. DaMage/loss/DeatH nature reserves that you have transgressed the terms and conditions of your permit, you will be liable for a fine of at least R5000. It is a distinct condition of admission to any protected area that the ECPTA * Blacklisting with the Film Commission will be considered in the following cases: accepts no responsibility arising from a visit(s) however caused: - if no effort is made to adhere to requirements agreed upon. • For any death, injury or illness sustained or suffered by any person. - if the production company is noted to have caused environmental damage • For theft/loss/damage to any property, whether allegedly due to the and failed to pay for damages within seven days. negligence of the board/officers/employees/agents or arising from the use of - failed to meet contractual payment obligations. any facilities supplied/made available. • From any alleged defect in any utensil/equipment/services. • From any other conveyance supplied/made available, or from any liquid/ long terM filMing ProjeCts food supplied. * A sliding scale may apply to long term filming projects. Each case will be • From any other matter arising, in any other manner and from any other considered on merit. cause whatsoever. * Days 1-10: 100% of applicable rate * Days 10-20: 75% of applicable rate 2. DisClaiMer of liaBilitY * Days 20-end of production: 50% of applicable rate ECPTA, its Directors and employees shall not be liable to any person or any legal entity for: otHer fees • Any loss or damages caused by or as a result of any theft or burglary or any - Permit fee (non-refundable): R300/permit other cause and /or - Reserve manager fees - R120/hour or part thereof • Any incident, injury, loss of life, loss or damage whether by ECPTA, its - In the case of very large filming crews and under certain circumstances Directors or its employees, consequential or otherwise caused to such person ECPTA will require additional Reserve Managers to accompany the crew. or entity from whatever cause arising while upon or while using the said - Other staff assistance: R200/hour excluding travelling time. Additional premises or any portion thereof. However such accident, delay, injury, loss assistance (guide, courier, labour, technical, professional or scientific of life or loss or damage may arise occasionally as a result of negligence or expertise) that may be required by the production will be made available breach of contract. at the standard rate. 3. BooKing fees • Right of admission is reserved. ECPTA only confirms a booking on receipt of Venue Hire full payment by the deadline date (within 14 days of making booking or prior to arrival, which ever is the lesser) as specified on the provisional booking. When using our nature reserves for the following: Weddings, Adventure • It is the client’s responsibility to ensure that full payment is made before the Challenges, Parties, Ad-hoc Events, etc the price will be negotiated specified date on provisional booking to avoid automatic cancellation, as the between R500 - R10000/day. Please note that the venue fee will be central reservations unit cannot be responsible for this. adjusted according to the size of the event, impact on fauna and flora, • ECPTA reserves the right to cancel the booking if no or only partial payment is infrastructure and staff requirements etc. received, or should the proof of full payment not be received by the specified deadline date. Any money paid in by that date will be kept as credit for the customer for another 14 days period only, after which the money will be forfeited and automatically become an administration fee. 70 71 4. BooKing CanCellation anD resCHeDUling The following conditions apply to any rescheduled booking: • Day visitors must be out of the nature reserve by sunset or 18h00, which • Bookings rescheduled will be subject to a 25% of the total booking as an ever is the earliest. administration fee. The total booking fee plus the administration fee must be • Picnics, swimming, fishing and fires may only be undertaken in designated areas. paid in full before access to the reserve is granted. • Entrance to nature reserves may be only be made with the appropriate entry • Bookings may only be rescheduled twice permit and payment of prescribed fees. • Rescheduling of bookings must be made within 12 months of the original • South African residents 55 yrs and over are granted a discount of 20% on arrival date or money paid will be forfeited. accomodation tariffs during off-peak season, and for bookings that are 3 nights or • When rescheduling, the monetary value of the cancelled booking will go as more. This discount excludes trails and overnight hiking. South African residents credit against the new booking (not the quantity of days booked.) qualify for the above discount on presentation of identification and proof of age for • Refunds on or after the arrival date will be processed by the head office on pensioners, failing which, full rates will be charged. recommendation from the reserve. • Thomas Baines offers a student rate, however to qualify for the applicable • Refund of bookings prior to arrival date will be charged a cancellation fee as follows: students must provide a valid student card for authenticating purposes. Cancellations greater than 45 days prior to arrival = 10% of booking total • Normal road and traffic regulations are applicable in all nature reserves. Cancellation within 44-30 days prior to arrival = 25% of booking total • Consult our Reservation Staff for details for out of season discounts and Cancellation within 29-15 days prior to arrival = 50% of booking total promotions.
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