City Council Agenda Via Zoom Due to COVID-19 Public Health Emergency Monday, December 21, 2020 at 7:00 pm
For the safety of staff and residents, in-person attendance is not permitted. Join the Zoom meeting online as a viewer or listener and to provide public comment during the meeting from a PC, Mac, iPad, iPhone or Android device at https://zoom.us/j/93458534987?pwd=ZmVyY3dtK1NyNU9JVEJ3ZDBLTzUydz09, Password: 33553400: Description: Council Meeting; or join by phone at 833-548- 0282 (toll free); Webinar ID: 934 5853 4987, Password: 33553400. International numbers available at https://zoom.us/u/ahwKbeuA. Residents may also submit comments/questions regarding items on the agenda or other items not on the agenda 6 hours in advance of the meeting by emailing Jeri E. Chaikin at [email protected] or by calling (216) 491-1424. Comments or questions submitted prior to the meeting will be read into the record at the meeting. The audio of the meeting will be available the following day on the City’s website.
Public Comment on Budget Items
Comments and questions submitted prior to the meeting will be read into the record.*
2020 Budget Ordinance
1. Amending Ordinance No. 20-94 making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2020, as amended by Ordinances Nos. 19-115, 20-46, 20-73, 20-94 in Fund No. 101, the General Fund and other funds, and declaring an emergency.
Documents:
2020.PDF
2021 Budget Ordinances
2. An Ordinance making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2021, and declaring an emergency.
Documents:
2021.PDF
3. Appropriating funds from the General Capital Fund 0401 for the purchase of information technology equipment, software and licenses for use by various city departments, and declaring an emergency
Documents:
INFO TECH 2021.PDF
4. Appropriating funds from the General Capital Fund 0401 for the Forward Together Joint city, schools, and library Facilities Plan (City Share) for the Planning Department and declaring an emergency.
Documents:
PLANNING 2020 JOINT FACILITIES PLAN.PDF
5. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Police Department, and declaring an emergency.
Documents:
POLICE 2021 EQUIPMENT.PDF
6. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Fire Department, and declaring an emergency.
Documents:
FIRE 2021 EQUIPMENT.PDF
7. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Public Works Department, and declaring an emergency.
Documents:
PW 2021 EQUIPMENT.PDF
8. Appropriating funds from the General Capital Fund 0401 to provide for the 2021 Street Resurfacing Program, and declaring an emergency.
Documents:
PW 2021 STREETS.PDF
9. Appropriating funds from the Sewer Capital Improvement Fund No. 402 to provide funding for the repair of mainline sewers, laterals and culverts, and declaring an emergency.
Documents:
2021 SEWER CAPITAL IMPROVEMENTS.PDF
10. Appropriating funds from the General Capital Fund 0401 for the acquisition of equipment and various repairs and improvement projects for various City facilities, and declaring an emergency.
Documents:
PW 2021 BLDG MAINT PROJECTS.PDF
11. Appropriating funds from the General Capital Fund 0401 for the repair and replacement of Recreation facilities by the Recreation Department, and declaring an emergency.
Documents:
RECREATION 2021 EQUIP PROJECTS.PDF
12. Confirming the Mayor’s re-appointment of alternate member Greydon Petznick for a three- year term expiring on December 31, 2023, appointment of alternate member Kevin Kennedy for a three-year term expiring on December 31, 2023, and appointment of alternate member W. Daniel Bickerstaff II for the remaining one year of an unfulfilled term, expiring December 31, 2021, to the Architectural Board of Review.
Documents:
ABR.PDF
13. Confirming the Mayor’s re-appointment of Joanna Ganning for a six-year term, expiring December 31, 2026, to the Board of Zoning Appeals/City Planning Commission.
Documents:
CPC.PDF
14. Confirming the Mayor’s re-appointment of Stephanie Ryberg-Webster for a three-year term, expiring December 31, 2023; and re-appointment of Thomas Starinsky for a three-year term, expiring December 31, 2023, to the Landmark Commission.
Documents:
LC.PDF
15. Confirming the Mayor’s re-appointment of Earl Williams as a regular member, re- appointment of Nancy Moore as an alternate member; and re-appointments of citizen members Joseph MacDonald and Arun Kottha for two-year terms expiring on December 31, 2022, to the Board of Appeals.
Documents:
BDOFAPP.PDF
16. Approval of the minutes of the regular meeting of November 23, 2020 (attached herewith).
Documents:
COMN112320.PDF
17. Accepting a proposal and authorizing a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $325,100 for the period February 11, 2021, through February 10, 2024, for an annual license and support agreement for the City’s financial system. (FIN)
Documents:
TYLER.PDF
18. Authorizing the execution of Then and Now Certificates by the Director of Finance and the payment of amounts due for various purchase orders, and declaring an emergency. (FIN)
Documents:
THEN AND NOW.PDF
19. Accepting a proposal and authorizing a personal, professional consultant contract with Quality Control Inspection, Inc., for construction observation and related services for work within the City’s right-of-way that is required under Section 153.03(f) of the Codified Ordinances, and declaring an emergency. (SPW), (FIN)
Documents:
QCI.PDF
20. Accepting the dedication of right-of-way along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, from a portion of City–owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, for the Shaker Boulevard and Warrensville Center Road intersection reconfiguration, and declaring an emergency. (SPW)
Documents:
ROW.PDF
21. Authorizing a resolution expressing approval and support for the designation of State Bike Route 80 in the City of Shaker Heights. (SPW)
Documents:
BIKE.PDF
22. Approving and authorizing execution of a Purchase Agreement under the City’s Side Lot Program, for the sale of the City-owned property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), for a purchase price of $1.00, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency.
Documents:
3616 INGLESIDE.PDF
23. Authorizing execution of a Purchase and Development and Use Agreement with the Cuyahoga County Land Reutilization Corporation, for the sale of City-owned property at 3634 Ludgate Road, Permanent Parcel Number 735-21-097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, for a purchase price of $1.00 for each property, for the construction of two new homes, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency. (NRD), (FIN)
Documents:
CCLRC.PDF
24. Liquor Permit: SP Connextion Inc. DBA Saffron Patch 20126 Chagrin Blvd.
Documents:
LIQ.PDF
Public Comment on Other Items
Comments and questions submitted prior to the meeting will be read into the record.*
*Comments and questions submitted may be edited if excessively lengthy.
Committees:
FIN: Finance Committee. NRD: Neighborhood Revitalization and Development Committee. SPW: Safety and Public Works Committee.
To request an accommodation for a person with a disability, call the City's ADA Coordinator at 216-491-1440, or Ohio Relay Service at 711 for TTY users. City Council Agenda Via Zoom Due to COVID-19 Public Health Emergency Monday, December 21, 2020 at 7:00 pm
For the safety of staff and residents, in-person attendance is not permitted. Join the Zoom meeting online as a viewer or listener and to provide public comment during the meeting from a PC, Mac, iPad, iPhone or Android device at https://zoom.us/j/93458534987?pwd=ZmVyY3dtK1NyNU9JVEJ3ZDBLTzUydz09, Password: 33553400: Description: Council Meeting; or join by phone at 833-548- 0282 (toll free); Webinar ID: 934 5853 4987, Password: 33553400. International numbers available at https://zoom.us/u/ahwKbeuA. Residents may also submit comments/questions regarding items on the agenda or other items not on the agenda 6 hours in advance of the meeting by emailing Jeri E. Chaikin at [email protected] or by calling (216) 491-1424. Comments or questions submitted prior to the meeting will be read into the record at the meeting. The audio of the meeting will be available the following day on the City’s website.
Public Comment on Budget Items
Comments and questions submitted prior to the meeting will be read into the record.*
2020 Budget Ordinance
1. Amending Ordinance No. 20-94 making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2020, as amended by Ordinances Nos. 19-115, 20-46, 20-73, 20-94 in Fund No. 101, the General Fund and other funds, and declaring an emergency.
Documents:
2020.PDF
2021 Budget Ordinances
2. An Ordinance making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2021, and declaring an emergency.
Documents:
2021.PDF
3. Appropriating funds from the General Capital Fund 0401 for the purchase of information technology equipment, software and licenses for use by various city departments, and declaring an emergency
Documents:
INFO TECH 2021.PDF
4. Appropriating funds from the General Capital Fund 0401 for the Forward Together Joint city, schools, and library Facilities Plan (City Share) for the Planning Department and declaring an emergency.
Documents:
PLANNING 2020 JOINT FACILITIES PLAN.PDF
5. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Police Department, and declaring an emergency.
Documents:
POLICE 2021 EQUIPMENT.PDF
6. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Fire Department, and declaring an emergency.
Documents:
FIRE 2021 EQUIPMENT.PDF
7. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Public Works Department, and declaring an emergency.
Documents:
PW 2021 EQUIPMENT.PDF
8. Appropriating funds from the General Capital Fund 0401 to provide for the 2021 Street Resurfacing Program, and declaring an emergency.
Documents:
PW 2021 STREETS.PDF
9. Appropriating funds from the Sewer Capital Improvement Fund No. 402 to provide funding for the repair of mainline sewers, laterals and culverts, and declaring an emergency.
Documents:
2021 SEWER CAPITAL IMPROVEMENTS.PDF
10. Appropriating funds from the General Capital Fund 0401 for the acquisition of equipment and various repairs and improvement projects for various City facilities, and declaring an emergency.
Documents:
PW 2021 BLDG MAINT PROJECTS.PDF
11. Appropriating funds from the General Capital Fund 0401 for the repair and replacement of Recreation facilities by the Recreation Department, and declaring an emergency.
Documents:
RECREATION 2021 EQUIP PROJECTS.PDF
12. Confirming the Mayor’s re-appointment of alternate member Greydon Petznick for a three- year term expiring on December 31, 2023, appointment of alternate member Kevin Kennedy for a three-year term expiring on December 31, 2023, and appointment of alternate member W. Daniel Bickerstaff II for the remaining one year of an unfulfilled term, expiring December 31, 2021, to the Architectural Board of Review.
Documents:
ABR.PDF
13. Confirming the Mayor’s re-appointment of Joanna Ganning for a six-year term, expiring December 31, 2026, to the Board of Zoning Appeals/City Planning Commission.
Documents:
CPC.PDF
14. Confirming the Mayor’s re-appointment of Stephanie Ryberg-Webster for a three-year term, expiring December 31, 2023; and re-appointment of Thomas Starinsky for a three-year term, expiring December 31, 2023, to the Landmark Commission.
Documents:
LC.PDF
15. Confirming the Mayor’s re-appointment of Earl Williams as a regular member, re- appointment of Nancy Moore as an alternate member; and re-appointments of citizen members Joseph MacDonald and Arun Kottha for two-year terms expiring on December 31, 2022, to the Board of Appeals.
Documents:
BDOFAPP.PDF
16. Approval of the minutes of the regular meeting of November 23, 2020 (attached herewith).
Documents:
COMN112320.PDF
17. Accepting a proposal and authorizing a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $325,100 for the period February 11, 2021, through February 10, 2024, for an annual license and support agreement for the City’s financial system. (FIN)
Documents:
TYLER.PDF
18. Authorizing the execution of Then and Now Certificates by the Director of Finance and the payment of amounts due for various purchase orders, and declaring an emergency. (FIN)
Documents:
THEN AND NOW.PDF
19. Accepting a proposal and authorizing a personal, professional consultant contract with Quality Control Inspection, Inc., for construction observation and related services for work within the City’s right-of-way that is required under Section 153.03(f) of the Codified Ordinances, and declaring an emergency. (SPW), (FIN)
Documents:
QCI.PDF
20. Accepting the dedication of right-of-way along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, from a portion of City–owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, for the Shaker Boulevard and Warrensville Center Road intersection reconfiguration, and declaring an emergency. (SPW)
Documents:
ROW.PDF
21. Authorizing a resolution expressing approval and support for the designation of State Bike Route 80 in the City of Shaker Heights. (SPW)
Documents:
BIKE.PDF
22. Approving and authorizing execution of a Purchase Agreement under the City’s Side Lot Program, for the sale of the City-owned property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), for a purchase price of $1.00, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency.
Documents:
3616 INGLESIDE.PDF
23. Authorizing execution of a Purchase and Development and Use Agreement with the Cuyahoga County Land Reutilization Corporation, for the sale of City-owned property at 3634 Ludgate Road, Permanent Parcel Number 735-21-097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, for a purchase price of $1.00 for each property, for the construction of two new homes, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency. (NRD), (FIN)
Documents:
CCLRC.PDF
24. Liquor Permit: SP Connextion Inc. DBA Saffron Patch 20126 Chagrin Blvd.
Documents:
LIQ.PDF
Public Comment on Other Items
Comments and questions submitted prior to the meeting will be read into the record.*
*Comments and questions submitted may be edited if excessively lengthy.
Committees:
FIN: Finance Committee. NRD: Neighborhood Revitalization and Development Committee. SPW: Safety and Public Works Committee.
To request an accommodation for a person with a disability, call the City's ADA Coordinator at 216-491-1440, or Ohio Relay Service at 711 for TTY users. City Council Agenda Via Zoom Due to COVID-19 Public Health Emergency Monday, December 21, 2020 at 7:00 pm
For the safety of staff and residents, in-person attendance is not permitted. Join the Zoom meeting online as a viewer or listener and to provide public comment during the meeting from a PC, Mac, iPad, iPhone or Android device at https://zoom.us/j/93458534987?pwd=ZmVyY3dtK1NyNU9JVEJ3ZDBLTzUydz09, Password: 33553400: Description: Council Meeting; or join by phone at 833-548- 0282 (toll free); Webinar ID: 934 5853 4987, Password: 33553400. International numbers available at https://zoom.us/u/ahwKbeuA. Residents may also submit comments/questions regarding items on the agenda or other items not on the agenda 6 hours in advance of the meeting by emailing Jeri E. Chaikin at [email protected] or by calling (216) 491-1424. Comments or questions submitted prior to the meeting will be read into the record at the meeting. The audio of the meeting will be available the following day on the City’s website.
Public Comment on Budget Items
Comments and questions submitted prior to the meeting will be read into the record.*
2020 Budget Ordinance
1. Amending Ordinance No. 20-94 making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2020, as amended by Ordinances Nos. 19-115, 20-46, 20-73, 20-94 in Fund No. 101, the General Fund and other funds, and declaring an emergency.
Documents:
2020.PDF
2021 Budget Ordinances
2. An Ordinance making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2021, and declaring an emergency.
Documents:
2021.PDF
3. Appropriating funds from the General Capital Fund 0401 for the purchase of information technology equipment, software and licenses for use by various city departments, and declaring an emergency
Documents:
INFO TECH 2021.PDF
4. Appropriating funds from the General Capital Fund 0401 for the Forward Together Joint city, schools, and library Facilities Plan (City Share) for the Planning Department and declaring an emergency.
Documents:
PLANNING 2020 JOINT FACILITIES PLAN.PDF
5. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Police Department, and declaring an emergency.
Documents:
POLICE 2021 EQUIPMENT.PDF
6. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Fire Department, and declaring an emergency.
Documents:
FIRE 2021 EQUIPMENT.PDF
7. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Public Works Department, and declaring an emergency.
Documents:
PW 2021 EQUIPMENT.PDF
8. Appropriating funds from the General Capital Fund 0401 to provide for the 2021 Street Resurfacing Program, and declaring an emergency.
Documents:
PW 2021 STREETS.PDF
9. Appropriating funds from the Sewer Capital Improvement Fund No. 402 to provide funding for the repair of mainline sewers, laterals and culverts, and declaring an emergency.
Documents:
2021 SEWER CAPITAL IMPROVEMENTS.PDF
10. Appropriating funds from the General Capital Fund 0401 for the acquisition of equipment and various repairs and improvement projects for various City facilities, and declaring an emergency.
Documents:
PW 2021 BLDG MAINT PROJECTS.PDF
11. Appropriating funds from the General Capital Fund 0401 for the repair and replacement of Recreation facilities by the Recreation Department, and declaring an emergency.
Documents:
RECREATION 2021 EQUIP PROJECTS.PDF
12. Confirming the Mayor’s re-appointment of alternate member Greydon Petznick for a three- year term expiring on December 31, 2023, appointment of alternate member Kevin Kennedy for a three-year term expiring on December 31, 2023, and appointment of alternate member W. Daniel Bickerstaff II for the remaining one year of an unfulfilled term, expiring December 31, 2021, to the Architectural Board of Review.
Documents:
ABR.PDF
13. Confirming the Mayor’s re-appointment of Joanna Ganning for a six-year term, expiring December 31, 2026, to the Board of Zoning Appeals/City Planning Commission.
Documents:
CPC.PDF
14. Confirming the Mayor’s re-appointment of Stephanie Ryberg-Webster for a three-year term, expiring December 31, 2023; and re-appointment of Thomas Starinsky for a three-year term, expiring December 31, 2023, to the Landmark Commission.
Documents:
LC.PDF
15. Confirming the Mayor’s re-appointment of Earl Williams as a regular member, re- appointment of Nancy Moore as an alternate member; and re-appointments of citizen members Joseph MacDonald and Arun Kottha for two-year terms expiring on December 31, 2022, to the Board of Appeals.
Documents:
BDOFAPP.PDF
16. Approval of the minutes of the regular meeting of November 23, 2020 (attached herewith).
Documents:
COMN112320.PDF
17. Accepting a proposal and authorizing a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $325,100 for the period February 11, 2021, through February 10, 2024, for an annual license and support agreement for the City’s financial system. (FIN)
Documents:
TYLER.PDF
18. Authorizing the execution of Then and Now Certificates by the Director of Finance and the payment of amounts due for various purchase orders, and declaring an emergency. (FIN)
Documents:
THEN AND NOW.PDF
19. Accepting a proposal and authorizing a personal, professional consultant contract with Quality Control Inspection, Inc., for construction observation and related services for work within the City’s right-of-way that is required under Section 153.03(f) of the Codified Ordinances, and declaring an emergency. (SPW), (FIN)
Documents:
QCI.PDF
20. Accepting the dedication of right-of-way along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, from a portion of City–owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, for the Shaker Boulevard and Warrensville Center Road intersection reconfiguration, and declaring an emergency. (SPW)
Documents:
ROW.PDF
21. Authorizing a resolution expressing approval and support for the designation of State Bike Route 80 in the City of Shaker Heights. (SPW)
Documents:
BIKE.PDF
22. Approving and authorizing execution of a Purchase Agreement under the City’s Side Lot Program, for the sale of the City-owned property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), for a purchase price of $1.00, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency.
Documents:
3616 INGLESIDE.PDF
23. Authorizing execution of a Purchase and Development and Use Agreement with the Cuyahoga County Land Reutilization Corporation, for the sale of City-owned property at 3634 Ludgate Road, Permanent Parcel Number 735-21-097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, for a purchase price of $1.00 for each property, for the construction of two new homes, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency. (NRD), (FIN)
Documents:
CCLRC.PDF
24. Liquor Permit: SP Connextion Inc. DBA Saffron Patch 20126 Chagrin Blvd.
Documents:
LIQ.PDF
Public Comment on Other Items
Comments and questions submitted prior to the meeting will be read into the record.*
*Comments and questions submitted may be edited if excessively lengthy.
Committees:
FIN: Finance Committee. NRD: Neighborhood Revitalization and Development Committee. SPW: Safety and Public Works Committee.
To request an accommodation for a person with a disability, call the City's ADA Coordinator at 216-491-1440, or Ohio Relay Service at 711 for TTY users. City Council Agenda Via Zoom Due to COVID-19 Public Health Emergency Monday, December 21, 2020 at 7:00 pm
For the safety of staff and residents, in-person attendance is not permitted. Join the Zoom meeting online as a viewer or listener and to provide public comment during the meeting from a PC, Mac, iPad, iPhone or Android device at https://zoom.us/j/93458534987?pwd=ZmVyY3dtK1NyNU9JVEJ3ZDBLTzUydz09, Password: 33553400: Description: Council Meeting; or join by phone at 833-548- 0282 (toll free); Webinar ID: 934 5853 4987, Password: 33553400. International numbers available at https://zoom.us/u/ahwKbeuA. Residents may also submit comments/questions regarding items on the agenda or other items not on the agenda 6 hours in advance of the meeting by emailing Jeri E. Chaikin at [email protected] or by calling (216) 491-1424. Comments or questions submitted prior to the meeting will be read into the record at the meeting. The audio of the meeting will be available the following day on the City’s website.
Public Comment on Budget Items
Comments and questions submitted prior to the meeting will be read into the record.*
2020 Budget Ordinance
1. Amending Ordinance No. 20-94 making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2020, as amended by Ordinances Nos. 19-115, 20-46, 20-73, 20-94 in Fund No. 101, the General Fund and other funds, and declaring an emergency.
Documents:
2020.PDF
2021 Budget Ordinances
2. An Ordinance making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2021, and declaring an emergency.
Documents:
2021.PDF
3. Appropriating funds from the General Capital Fund 0401 for the purchase of information technology equipment, software and licenses for use by various city departments, and declaring an emergency
Documents:
INFO TECH 2021.PDF
4. Appropriating funds from the General Capital Fund 0401 for the Forward Together Joint city, schools, and library Facilities Plan (City Share) for the Planning Department and declaring an emergency.
Documents:
PLANNING 2020 JOINT FACILITIES PLAN.PDF
5. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Police Department, and declaring an emergency.
Documents:
POLICE 2021 EQUIPMENT.PDF
6. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Fire Department, and declaring an emergency.
Documents:
FIRE 2021 EQUIPMENT.PDF
7. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Public Works Department, and declaring an emergency.
Documents:
PW 2021 EQUIPMENT.PDF
8. Appropriating funds from the General Capital Fund 0401 to provide for the 2021 Street Resurfacing Program, and declaring an emergency.
Documents:
PW 2021 STREETS.PDF
9. Appropriating funds from the Sewer Capital Improvement Fund No. 402 to provide funding for the repair of mainline sewers, laterals and culverts, and declaring an emergency.
Documents:
2021 SEWER CAPITAL IMPROVEMENTS.PDF
10. Appropriating funds from the General Capital Fund 0401 for the acquisition of equipment and various repairs and improvement projects for various City facilities, and declaring an emergency.
Documents:
PW 2021 BLDG MAINT PROJECTS.PDF
11. Appropriating funds from the General Capital Fund 0401 for the repair and replacement of Recreation facilities by the Recreation Department, and declaring an emergency.
Documents:
RECREATION 2021 EQUIP PROJECTS.PDF
12. Confirming the Mayor’s re-appointment of alternate member Greydon Petznick for a three- year term expiring on December 31, 2023, appointment of alternate member Kevin Kennedy for a three-year term expiring on December 31, 2023, and appointment of alternate member W. Daniel Bickerstaff II for the remaining one year of an unfulfilled term, expiring December 31, 2021, to the Architectural Board of Review.
Documents:
ABR.PDF
13. Confirming the Mayor’s re-appointment of Joanna Ganning for a six-year term, expiring December 31, 2026, to the Board of Zoning Appeals/City Planning Commission.
Documents:
CPC.PDF
14. Confirming the Mayor’s re-appointment of Stephanie Ryberg-Webster for a three-year term, expiring December 31, 2023; and re-appointment of Thomas Starinsky for a three-year term, expiring December 31, 2023, to the Landmark Commission.
Documents:
LC.PDF
15. Confirming the Mayor’s re-appointment of Earl Williams as a regular member, re- appointment of Nancy Moore as an alternate member; and re-appointments of citizen members Joseph MacDonald and Arun Kottha for two-year terms expiring on December 31, 2022, to the Board of Appeals.
Documents:
BDOFAPP.PDF
16. Approval of the minutes of the regular meeting of November 23, 2020 (attached herewith).
Documents:
COMN112320.PDF
17. Accepting a proposal and authorizing a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $325,100 for the period February 11, 2021, through February 10, 2024, for an annual license and support agreement for the City’s financial system. (FIN)
Documents:
TYLER.PDF
18. Authorizing the execution of Then and Now Certificates by the Director of Finance and the payment of amounts due for various purchase orders, and declaring an emergency. (FIN)
Documents:
THEN AND NOW.PDF
19. Accepting a proposal and authorizing a personal, professional consultant contract with Quality Control Inspection, Inc., for construction observation and related services for work within the City’s right-of-way that is required under Section 153.03(f) of the Codified Ordinances, and declaring an emergency. (SPW), (FIN)
Documents:
QCI.PDF
20. Accepting the dedication of right-of-way along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, from a portion of City–owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, for the Shaker Boulevard and Warrensville Center Road intersection reconfiguration, and declaring an emergency. (SPW)
Documents:
ROW.PDF
21. Authorizing a resolution expressing approval and support for the designation of State Bike Route 80 in the City of Shaker Heights. (SPW)
Documents:
BIKE.PDF
22. Approving and authorizing execution of a Purchase Agreement under the City’s Side Lot Program, for the sale of the City-owned property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), for a purchase price of $1.00, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency.
Documents:
3616 INGLESIDE.PDF
23. Authorizing execution of a Purchase and Development and Use Agreement with the Cuyahoga County Land Reutilization Corporation, for the sale of City-owned property at 3634 Ludgate Road, Permanent Parcel Number 735-21-097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, for a purchase price of $1.00 for each property, for the construction of two new homes, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency. (NRD), (FIN)
Documents:
CCLRC.PDF
24. Liquor Permit: SP Connextion Inc. DBA Saffron Patch 20126 Chagrin Blvd.
Documents:
LIQ.PDF
Public Comment on Other Items
Comments and questions submitted prior to the meeting will be read into the record.*
*Comments and questions submitted may be edited if excessively lengthy.
Committees:
FIN: Finance Committee. NRD: Neighborhood Revitalization and Development Committee. SPW: Safety and Public Works Committee.
To request an accommodation for a person with a disability, call the City's ADA Coordinator at 216-491-1440, or Ohio Relay Service at 711 for TTY users. City Council Agenda Via Zoom Due to COVID-19 Public Health Emergency Monday, December 21, 2020 at 7:00 pm
For the safety of staff and residents, in-person attendance is not permitted. Join the Zoom meeting online as a viewer or listener and to provide public comment during the meeting from a PC, Mac, iPad, iPhone or Android device at https://zoom.us/j/93458534987?pwd=ZmVyY3dtK1NyNU9JVEJ3ZDBLTzUydz09, Password: 33553400: Description: Council Meeting; or join by phone at 833-548- 0282 (toll free); Webinar ID: 934 5853 4987, Password: 33553400. International numbers available at https://zoom.us/u/ahwKbeuA. Residents may also submit comments/questions regarding items on the agenda or other items not on the agenda 6 hours in advance of the meeting by emailing Jeri E. Chaikin at [email protected] or by calling (216) 491-1424. Comments or questions submitted prior to the meeting will be read into the record at the meeting. The audio of the meeting will be available the following day on the City’s website.
Public Comment on Budget Items
Comments and questions submitted prior to the meeting will be read into the record.*
2020 Budget Ordinance
1. Amending Ordinance No. 20-94 making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2020, as amended by Ordinances Nos. 19-115, 20-46, 20-73, 20-94 in Fund No. 101, the General Fund and other funds, and declaring an emergency.
Documents:
2020.PDF
2021 Budget Ordinances
2. An Ordinance making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2021, and declaring an emergency.
Documents:
2021.PDF
3. Appropriating funds from the General Capital Fund 0401 for the purchase of information technology equipment, software and licenses for use by various city departments, and declaring an emergency
Documents:
INFO TECH 2021.PDF
4. Appropriating funds from the General Capital Fund 0401 for the Forward Together Joint city, schools, and library Facilities Plan (City Share) for the Planning Department and declaring an emergency.
Documents:
PLANNING 2020 JOINT FACILITIES PLAN.PDF
5. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Police Department, and declaring an emergency.
Documents:
POLICE 2021 EQUIPMENT.PDF
6. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Fire Department, and declaring an emergency.
Documents:
FIRE 2021 EQUIPMENT.PDF
7. Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Public Works Department, and declaring an emergency.
Documents:
PW 2021 EQUIPMENT.PDF
8. Appropriating funds from the General Capital Fund 0401 to provide for the 2021 Street Resurfacing Program, and declaring an emergency.
Documents:
PW 2021 STREETS.PDF
9. Appropriating funds from the Sewer Capital Improvement Fund No. 402 to provide funding for the repair of mainline sewers, laterals and culverts, and declaring an emergency.
Documents:
2021 SEWER CAPITAL IMPROVEMENTS.PDF
10. Appropriating funds from the General Capital Fund 0401 for the acquisition of equipment and various repairs and improvement projects for various City facilities, and declaring an emergency.
Documents:
PW 2021 BLDG MAINT PROJECTS.PDF
11. Appropriating funds from the General Capital Fund 0401 for the repair and replacement of Recreation facilities by the Recreation Department, and declaring an emergency.
Documents:
RECREATION 2021 EQUIP PROJECTS.PDF
12. Confirming the Mayor’s re-appointment of alternate member Greydon Petznick for a three- year term expiring on December 31, 2023, appointment of alternate member Kevin Kennedy for a three-year term expiring on December 31, 2023, and appointment of alternate member W. Daniel Bickerstaff II for the remaining one year of an unfulfilled term, expiring December 31, 2021, to the Architectural Board of Review.
Documents:
ABR.PDF
13. Confirming the Mayor’s re-appointment of Joanna Ganning for a six-year term, expiring December 31, 2026, to the Board of Zoning Appeals/City Planning Commission.
Documents:
CPC.PDF
14. Confirming the Mayor’s re-appointment of Stephanie Ryberg-Webster for a three-year term, expiring December 31, 2023; and re-appointment of Thomas Starinsky for a three-year term, expiring December 31, 2023, to the Landmark Commission.
Documents:
LC.PDF
15. Confirming the Mayor’s re-appointment of Earl Williams as a regular member, re- appointment of Nancy Moore as an alternate member; and re-appointments of citizen members Joseph MacDonald and Arun Kottha for two-year terms expiring on December 31, 2022, to the Board of Appeals.
Documents:
BDOFAPP.PDF
16. Approval of the minutes of the regular meeting of November 23, 2020 (attached herewith).
Documents:
COMN112320.PDF
17. Accepting a proposal and authorizing a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $325,100 for the period February 11, 2021, through February 10, 2024, for an annual license and support agreement for the City’s financial system. (FIN)
Documents:
TYLER.PDF
18. Authorizing the execution of Then and Now Certificates by the Director of Finance and the payment of amounts due for various purchase orders, and declaring an emergency. (FIN)
Documents:
THEN AND NOW.PDF
19. Accepting a proposal and authorizing a personal, professional consultant contract with Quality Control Inspection, Inc., for construction observation and related services for work within the City’s right-of-way that is required under Section 153.03(f) of the Codified Ordinances, and declaring an emergency. (SPW), (FIN)
Documents:
QCI.PDF
20. Accepting the dedication of right-of-way along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, from a portion of City–owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, for the Shaker Boulevard and Warrensville Center Road intersection reconfiguration, and declaring an emergency. (SPW)
Documents:
ROW.PDF
21. Authorizing a resolution expressing approval and support for the designation of State Bike Route 80 in the City of Shaker Heights. (SPW)
Documents:
BIKE.PDF
22. Approving and authorizing execution of a Purchase Agreement under the City’s Side Lot Program, for the sale of the City-owned property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), for a purchase price of $1.00, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency.
Documents:
3616 INGLESIDE.PDF
23. Authorizing execution of a Purchase and Development and Use Agreement with the Cuyahoga County Land Reutilization Corporation, for the sale of City-owned property at 3634 Ludgate Road, Permanent Parcel Number 735-21-097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, for a purchase price of $1.00 for each property, for the construction of two new homes, authorizing the disposition of City owned property without competitive bidding, and declaring an emergency. (NRD), (FIN)
Documents:
CCLRC.PDF
24. Liquor Permit: SP Connextion Inc. DBA Saffron Patch 20126 Chagrin Blvd.
Documents:
LIQ.PDF
Public Comment on Other Items
Comments and questions submitted prior to the meeting will be read into the record.*
*Comments and questions submitted may be edited if excessively lengthy.
Committees:
FIN: Finance Committee. NRD: Neighborhood Revitalization and Development Committee. SPW: Safety and Public Works Committee.
To request an accommodation for a person with a disability, call the City's ADA Coordinator at 216-491-1440, or Ohio Relay Service at 711 for TTY users.
Memorandum
To: Members of City Council From: Assistant Finance Director, Cheryl Arslanian cc: Mayor, David E. Weiss Chief Administrative Officer, Jeri E. Chaikin Director of Finance, John J. Potts Date: December 21, 2020 Re: 2020 Budget Amendments - December
Each year during the fourth quarter, the current year appropriation ordinance is amended to reflect final appropriation changes. The amendments need to be made so that there is sufficient appropriation authority within departments and fund budgets to pay all personal service and other expenditure costs. The following budget amendments are being requested in order to insure that:
1. All funds have sufficient appropriations to finance their projected actual 2020 obligations (amounts actually expended plus open purchase commitments existing at year end). 2. Within each fund, all departments have sufficient appropriation allocations in total, and by category, to finance their projected actual 2020 obligations. 3. Each fund ends 2020 with a positive available ending fund balance.
Amendments to the 2020 operating budget were fewer this year due to the expense reimbursements from the CARES Act disbursements (over $2.1 million) which were allocated to the various General Fund departments. The budget amendments below are presented in four categories: realignments to General Fund operating budgets; realignments to other fund budgets, amendments to General Fund transfers, and other fund transfers and advances.
Operating Budget Realignments – General Fund One amendment to the general fund budget that is being requested is due to a promotion in the Human Resources department that was not budgeted in 2020. Part of that employee’s salary is allocated to the Civil Services department and the Self Insurance Fund (discussed later in this memo). Therefore, we are requesting a (personal services account) transfer from the Human Resources Department to the Civil Services Department. Refer to Figure 1 below.
Figure 1 Expense Department Fund Amount Description Category Transfer unspent Personal Service Human Resources 101 ($3,000) Personal Services appropriation to cover shortfall in Civil Service Department Increase Personal Services due to increased Civil Service 101 $3,000 Personal Services payroll costs due to promotion.
Operating Budget Realignments – Other Funds Amendments to the 2020 operating budget are being requested to realign appropriations to correct four other special revenue fund budgets. The amendments are based on the projected fourth quarter results for 2020. Three of the requested amendments are realignments within line-item budgets for the State Highway Fund (202), the Tree Maintenance Fund (282) and the Self Insurance Fund (605). The fourth amendment is an increase to the Fire Pension Fund (206).
The increase in the Personal Services appropriation for the State Highway Fund (202), Tree Maintenance Fund (282), and Self Insurance Fund (206) are all offset by corresponding decreases in the other expenditures appropriations within those funds. The increase to the Personal Services appropriation for the Fire Pension Fund (206) is due to the increase in overtime costs due to the pandemic. Refer to Figure 2 below.
Figure 2: Expense Fund Name Fund Amount Description Category Increase due to unexpected work after State Highway 202 $5,000 Personal Services waterline breaks. Other Decrease to cover the increase in Personal State Highway 202 ($5,000) Expenditures Services. Increase due to storms that caused Tree Maintenance 282 $25,000 Personal Services significant damage. Other Decrease to cover the increase in Personal Tree Maintenance 282 ($25,000) Expenditures Services. Increase to cover payroll costs due to Self-Insurance 605 $2,000 Personal Services promotion. Other Decrease to cover the increase in Personal Self-Insurance 605 ($2,000) Expenditures Services. Increase to cover overtime due to Fire Pension 206 $35,000 Personal Services pandemic.
2 General Fund Transfers There are three amendments to budgets for transfers out of the General Fund to other funds. The transfers to the General Capital Fund have been increased by $2,000,000 due to the needs for projects listed in the Ten Year Capital Plan and other capital needs that may arise. The transfers to the Recreation Fund have been increased by $300,000 to maintain a positive cash balance in the fund at year end due to the lack of program revenues caused by the pandemic. Finally, the transfers to the Fire Pension Fund have been increased by $161,000 to increase the minimum fund reserve to be more aligned with the other pension funds. Refer to Figure 3 below.
Figure 3: Transfer Transfer To Fund Amount Description From General Capital General 401 $2,000,000 Increase transfers for capital needs. Fund Fund General Increase transfers to maintain positive Recreation Fund 105 $300,000 Fund cash balance. General Fire Pension Fund 206 $161,000 Increase transfers to align fund reserve. Fund
Other Funds Advances The City is required by Ohio Revised Code (§5705.41) to maintain positive cash balances in all funds at year-end. There are instances in which we use a temporary transfer or advance from the General Fund to ensure all funds have a positive ending balance. The requested fund advances are routine in nature and will be advanced back to the General Fund in 2021. Advances can be repaid in the year after the advance.
Three internal service funds, Central Stores Purchasing Fund (601), Central Printing Operation Fund (602), and Central Garage Operation Fund (603) will need advances from the General Fund to avoid cash deficits at the end of 2020. The advanced amounts are based on the final projected expenditures and remaining encumbrances in the funds. The advances will be repaid to the General Fund in 2021. Completing the advances between the General Fund and Internal Service Funds will maintain the City’s compliance and ensure audit requirements. Refer to Figure 4 below.
Figure 4: Advance Transfer To Fund Amount Description From Central Stores General 601 $200,000 Prevent 2020 year-end fund deficit. Purchasing Fund Central Printing General 602 $20,000 Prevent 2020 year-end fund deficit. Operation Fund Central Garage General 603 $20,000 Prevent 2020 year-end fund deficit. Operation Fund
3 Council is requested to approve the amendments above to various operating budgets, General Fund transfers and advances and to adopt this ordinance on first reading and as an emergency. This action will ensure that there are sufficient appropriations for all anticipated expenditures and that all funds will have positive cash balances at the end of the year.
4 ORDINANCE NO. 20- BY: Amending Ordinance No. 20-94 making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2020, as amended by Ordinances Nos. 19-115, 20-46, 20-73, 20-94 in Fund No. 101, the General Fund and other funds, and declaring an emergency.
WHEREAS, each year during the fourth quarter the current appropriation ordinance is amended to reflect final appropriation changes and budget amendments needed so that there is sufficient appropriation authority within all departments and fund budgets to pay all personal services and other expenditures costs; and
WHEREAS, amendments to the 2020 operating budgets are being requested to realign appropriations to correct multiple General Fund and other fund department budgets based on projected fourth quarter results for 2020 and all of the request amendments to department budgets are realignments with the individuals budgets for each department and the net result of the amendments is budget neutral except for the fund 206 fire pension amendment; and
WHEREAS, in order to correct the amended 2020 budget, it is necessary to transfer $3,000 from the "Personal Services" appropriation of the Human Resources Department in Fund No. 101, General Fund to the "Personal Services" appropriation of the Civil Services Department, Fund 101; and
WHEREAS, in order to correct the amended 2020 budget, it is necessary to transfer $5,000 from the "Other" appropriation in Fund No. 202 the State Highway Maintenance Fund, to the "Personal Services" appropriation in Fund No. 202, the State Highway Maintenance Fund; and
WHEREAS, due to increased overtime in the Fire Department as a result of COVID-19 absences in 2020, it is necessary to increase the "Personal Services" appropriation in Fund No. 206, the Fire Pension Fund, by $35,000 and to increase the General Fund transfer to Fund No. 206, the Fire Pension Fund, by $161,000 for a total transfer of $1,027,008; and
WHEREAS, in order to correct the amended 2020 budget, it is necessary to transfer $25,000 from the "Other" appropropriation in Fund No. 282, the Tree Maintenance Fund, to the "Personal Services" appropriation in Fund No. 282, the Tree Maintenance Fund; and
WHEREAS, in order to correct the amended 2020 budget, it is necessary to transfer $2,000 from the "Other" appropropriation in Fund No. 605, the Self Insurance Reserve Fund, to the "Personal Services" appropriation in Fund No. 605, the Self Insurance Reserve Fund, and
WHEREAS, due to needs in the 10 Year Capital Plan, it is necessary to transfer an additional $2,000,000 from Fund No. 101, the General Fund, to Fund No. 401, the General Capital Fund, for projects listed in the 10 Year Capital Plan and other capital needs that may arise; and
WHEREAS, in order to assure that Fund No. 105, the Recreation Fund, has a positive balance in 2020, it is necessary to transfer an additional $300,000 from Fund No. 101, the General Fund, to Fund No. 105, the Recreation Fund; and
WHEREAS, in order to assure that Fund No. 601, the Central Stores Purchasing Fund, has a positive balance at the end of 2020, it is necessary to advance $200,000 from Fund No. 101, the General Fund, to Fund No. 601, the Central Stores Purchasing Fund; and
WHEREAS, in order to assure that Fund No. 602, the Central Printing Operation Fund, has a positive balance at the end of 2020, it is necessary to advance $20,000 from Fund No. 101, the General Fund, to Fund No. 602, the Central Stores Purchasing Fund; and
WHEREAS, in order to assure that Fund No. 603, the Central Garage Operation Fund, has a positive balance at the end of 2020, it is necessary to advance $200,000 from Fund No. 101, the General Fund, to Fund No. 603, the Central Stores Purchasing Fund; and
NOW, THEREFORE, be it ordained by the Council of the City of Shaker Heights, State of Ohio:
Section 1: That to provide for the current expenses and other expenditures of the City of Shaker Heights for the fiscal period ending December 31, 2020, the following appropriations are hereby authorized:
Section 2: That there be appropriated transferred and advanced from the following funds and as further detailed in the Schedule attached hereto as Exhibit "A" and incorporated herein:
1 General Fund Group - 0101 Personal Transfers & Fund # Fund Activity Services Other Advances Total 0101 General Fund: Municipal Court:$ 2,232,498 $ 117,268 $ - $ 2,349,766 Other City Activities: 27,280,746 12,275,133 13,082,356 52,638,235 0101 Total General Fund$ 29,513,244 $ 12,392,401 $ 13,082,356 $ 54,988,001
0103 Econ Development and Housing$ - $ 243,739 $ 50,000 $ 293,739
0105 Recreation Fund$ 1,710,596 $ 966,456 $ - $ 2,677,052
Special Revenue Fund Group - 0200 Personal Transfers & Fund # Fund Activity Services Other Advances Total 0201 Street (Maintenance & Repair)$ 996,358 $ 662,151 $ - $ 1,658,509 0202 State Highway Maintenance 14,719 160,689 - 175,408 0204 Sewer Maintenance 403,676 923,715 212,338 1,539,729 0205 Police Pension 1,260,412 150 - 1,260,562 0206 Fire Pension 1,260,549 150 - 1,260,699 0209 Indigent Driver Alcohol Treatment - 45,358 - 45,358 0210 Court Computerization/Legal Research 47,634 36,021 - 83,655 0211 Clerk's Computerization - 234,855 - 234,855 0213 Housing Grant Fund - - - - 0214 Fair Housing Grant 11,006 24,800 - 35,806 0215 Community Preservation - - - 0216 Community Diversion 7,300 6,324 - 13,624 0218 Court Alternate Dispute Resolution 23,871 750 - 24,621 0220 Ohio Court Security Grant Project 54,608 - 54,608 0223 Nuisance Abatement - 100,000 - 100,000 0224 Indigent Driver Interlock - 15,758 - 15,758 0281 Street Lighting - 812,872 - 812,872 0282 Tree Maintenance 422,044 488,591 - 910,635 0285 Local Coronvirus Fund 1,815,000 305,000 2,120,000 0701 Law Enforcement Trust Local 28,930 100,000 - 128,930 0702 Law Enforcement Trust Federal - 155,000 - 155,000 0200 Total Special Revenue Funds$ 6,291,499 $ 4,126,792 $ 212,338 $ 10,630,629
Debt Service Fund Group - 0300 Personal Transfers & Fund # Fund Activity Services Other Advances Total 0301 Debt Service$ - $ 2,643,151 $ - $ 2,643,151 0302 Urban Renewal Bond Retirement - 9,961,234 - 9,961,234 0300 Total Debt Service Funds$ - $ 12,604,385 $ - $ 12,604,385
Internal Service Fund Group - 0600 Personal Transfers & Fund # Fund Activity Services Other Advances Total 0601 Central Stores Purchasing$ - $ 937,514 $ 200,000 $ 1,137,514 0602 Central Printing Operation - 46,000 20,000 66,000 0603 Central Garage Operation 1,154,648 406,237 20,000 1,580,885 0604 Central Services Operation 498,906 563,953 - 1,062,859 0605 Self-Insurance Reserve 68,814 5,992,882 - 6,061,696 0600 Total Internal Service Fund Group$ 1,722,368 $ 7,946,586 $ 240,000 $ 9,908,954
Grand Total All Funds$ 39,237,707 $ 38,280,359 $ 13,584,694 $ 91,102,760
2 Itemized list of Transfers and Advances by Fund
Description Amount General Fund Transfers General Fund to General Capital $ 7,750,000 General Fund to Police Pension Fund 1,010,850 General Fund to Fire Pension Fund 1,136,987 General Fund to Recreation Fund 1,027,008 General Fund to Street Lighting Fund 265,000 General Fund to 27th Payroll Reserve Fund 185,700 General Fund to Sewer Capital Improvements Fund - General Fund to Street Maintenance and Repair Fund - General Fund to Sewer Maintenance Fund -
General Fund to General Obligation Debt Service Fund Other Debt Service $ 658,286 TIF Debt Service 372,525 Total General Fund to General Obligation Debt Service Fund$ 1,030,811 General Fund to Urban Renewal Debt Service Fund - General Fund to Self Insurance Fund 436,000 Total General Fund Transfers $ 12,842,356
Other Fund Transfers Sewer Maintenance Fund to General Obligation Debt Service Fund$ 212,338 Economic Development & Housing Fund to Nuisance Abatement Fund 50,000 Total Fund Transfers $ 13,104,694
Advances/Advance Repayments Central Stores IS Fund to General Fund -2019 Advance Repayment$ 200,000 Central Printing IS Fund to General Fund - 2019 Advance Repayment 20,000 Central Garage IS Fund to General Fund - 2019 Advance Repayment 20,000 General Fund to Central Stores - 2020 Advance 200,000 General Fund to Central Printing - 2020 Advance 20,000 General Fund to Central Garage- 2020 Advance 20,000 Total Advances $ 480,000
Total Transfers and Advances $ 13,584,694
Section 3: That all monies in the Custodial Fund Accounts are hereby deemed appropriated for their intended purposes.
Section 4: That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations set forth upon presentation of proper vouchers.
Section 5: That all expenditures within the fiscal year ending December 31, 2020 shall be made in accordance with the code accounts set forth above, and shall be made within the appropriations herein provided ("Appropriations" as used means the total amount appropriated for an individual fund).
Section 6: That it is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.
Section 7: This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public, peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and therefore shall take effect immediately upon its enactment and approval by the Mayor.
Enacted December 21, 2020 Approved this ______day of ______, 2020.
DAVID E. WEISS, Mayor Attest:
JERI E. CHAIKIN Clerk of Council
3 EXHIBIT "A" SCHEDULE OF BUDGETS BY DEPARTMENT FOR GENERAL FUND
Personal Transfers & Dept # Department Services Other Advances Total 11 Police$ 9,354,877 $ 1,842,566 $ 1,010,850 $ 12,208,293 80 CCSE 38,000 2,814,888 10,561,994 13,414,882 50 Public Works 4,913,692 4,046,568 - 8,960,260 12 Fire 6,436,388 872,392 1,136,987 8,445,767 76 Municipal Court 2,232,498 117,268 - 2,349,766 40/42 Building and Housing 1,459,984 166,610 372,525 1,999,119 30 Recreation 1,044,537 226,748 - 1,271,285 49 Economic Development 310,265 821,432 - 1,131,697 72 Finance 704,419 192,064 - 896,483 44 Communication and Marketing 339,070 471,745 - 810,815 73 Law 634,447 142,025 - 776,472 41 Planning 550,924 148,521 - 699,445 79 Information Technology 453,321 140,597 - 593,918 77 Human Resources 257,983 160,130 - 418,113 70 Mayor 219,568 35,075 - 254,643 71 Chief Administrative Officer 232,194 13,979 - 246,173 48 Neighborhood Revitalization 161,494 83,303 - 244,797 75 City Council 142,396 15,083 - 157,479 77 Civil Service 27,187 81,407 - 108,594 GRAND TOTAL$ 29,513,244 $ 12,392,401 $ 13,082,356 $ 54,988,001
SCHEDULE OF BUDGETS BY DEPARTMENT FOR THE ECONOMIC DEVELOPMENT AND HOUSING FUND
Personal Transfers & Dept # Department Services Other Advances Total 49 Economic Development$ - $ 214,739 $ 50,000 $ 264,739 41 Planning - 29,000 - 29,000 GRAND TOTAL$ - $ 243,739 $ 50,000 $ 293,739
4
Memorandum
To: Members of City Council From: Director of Finance, John J. Potts cc: Mayor, David E. Weiss Chief Administrative Officer, Jeri E. Chaikin Date: December 21, 2020 Re: 2021 Budget Appropriation Ordinances
The adoption of the City’s 2021 budget requires a number of Ordinances. The annual appropriation ordinance sets the budget for the general fund group, special revenue fund group, debt service fund group and internal service fund group. An ordinance is required for each department or department category as presented for the capital budget. The following lists the timeline of the 2021 operating and capital budget process:
• The 2021 budget for general fund revenues was discussed in detail at the October 13th joint council / finance committee work session. • The 2021 budget for general fund expenditures and transfers was discussed in detail at the November 9th joint council / finance committee work session. • The 2021 budget for the capital fund was discussed in detail at the November 23rd joint council / finance committee work session. A recap of the capital budget along with the sources and uses is presented at the end of this memo. There have been no changes to the 2021 capital fund budget since that meeting. • All of the above budgets were reviewed again at the December 7th joint council / finance committee work session. There have been no changes to the 2021 general fund (operating) budget since that meeting. Each of these ordinances are being requested to be adopted on first reading and as an emergency so that they can take effect for January 1, 2021.
City of Shaker Heights Capital Summary Updated November 23, 2020
2021
Police Department Equipment and Traffic Improvements $ 410,000 Fire Department Equipment $ 375,000 Public Works Department - Equipment $ 943,500 Public Works Department - Streets $ 2,000,000 Public Works Department - Sewers $ 2,112,500 Public Works - Building Maintenance $ 1,093,000 Recreation Department - Equipment and Facilities $ 25,000 Information Technology Department - Hardware & Software $ 200,000 Planning Department $ 50,000
Total Capital Summary $ 7,209,000
Sources & Uses
General Sewer Sewer Capital Capital Maintenance Total Fund Fund Fund
Police - Equipment $ 410,000 $ 410,000
Fire - Equipment $ 375,000 $ 375,000
Public Works - Equipment $ 839,000 $ 104,500 (C) $ 943,500
Public Works - Streets $ 2,000,000 $ 2,000,000
Public Works - Sewers $ 2,112,500 (B) $ 2,112,500
Public Works - Building Maintenance $ 1,093,000 $ 1,093,000
Recreation - Facilities and Maintenance $ 25,000 $ 25,000
IT - Hardware and Software $ 200,000 $ 200,000
Planning $ 50,000 $ 50,000
$ 4,992,000 (A) $ 2,112,500 $ 104,500 $ 7,209,000
(A) Funded with General Fund transfer of $7.8 million in 2020. (B) Funded by borrowings with debt service to be paid by sewer fees. (C) Lease payments in Sewer Maintenance Fund for Sewer Jet Vac ($60,000) and Street Sweeper ($45,000). 2 CITY OF SHAKER HEIGHTS, OHIO ORDINANCE NO. _____ By: ______
An Ordinance making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2021, and declaring an emergency.
NOW, THEREFORE, be it ordained by the Council of the City of Shaker Heights, State of Ohio:
Section1: That to provide for the current expenses and other expenditures of the City of Shaker Heights for the fiscal period ending December 31, 2021, the following appropriations are hereby authorized
Section 2: That there be appropriated, transferred and advanced from the following funds and as further detailed in the Schedule attached hereto as Exhibit "A" and incorporated herein:
General Fund Group Personal Transfers & Fund # Fund Activity Services Other Advances Totals Municipal Court $ 2,199,226 $ 102,463 $ - $ 2,301,689 Other City Activities 26,776,606 11,431,743 8,653,291 46,861,640 101 Total General Fund$ 28,975,832 $ 11,534,206 $ 8,653,291 $ 49,163,329
Subfunds of the General Fund 103 Economic Development and Housing $ - $ 240,739 $ - $ 240,739 105 Recreation Fund 1,257,979 734,624 - 1,992,603 753 Unclaimed Monies - 130,000 - 130,000 772 Flexsave - 130,000 - 130,000
Special Revenue Fund Group Personal Transfers & Fund # Fund Name Services Other Advances Totals 201 Street Maintenance & Repair $ 1,090,785 $ 663,651 $ - $ 1,754,436 202 State Highway Maintenance 10,181 165,689 - 175,870 204 Sewer Maintenance 510,244 969,127 277,813 1,757,184 205 Police Pension 1,255,728 150 - 1,255,878 206 Fire Pension 1,226,563 150 - 1,226,713 209 Indigent Driver / Alcohol Treatment - 45,358 - 45,358 210 Court Computer 35,505 36,021 - 71,526 211 Clerk's Computerization - 234,855 - 234,855 214 Fair Housing Grants 10,956 24,800 - 35,756 216 Law Enforcement Grants 7,300 6,324 - 13,624 218 Court Alternate Dispute Resolution 23,338 750 - 24,088 220 Ohio Court Security Project - 54,608 - 54,608 223 Housing Nuisance Abatement - 100,000 - 100,000 224 Indigent Driver Interlock - 15,758 - 15,758 281 Street Lighting - 812,872 - 812,872 282 Tree Maintenance 421,220 372,069 - 793,289 287 CRA Fee 3,000 - - 3,000 291 Law Enforcement Trust - Local 28,930 100,000 - 128,930 292 Law Enforcement Trust - Federal - 155,000 - 155,000 751 Obstruction Permit - 72,000 - 72,000 752 Excavation Permit - 11,000 - 11,000 768 Shaker / Cuyahoga Credit Enhancement - 143,654 - 143,654 769 Shaker Plaza TIF - 170,000 - 170,000 770 Van Aken District TIF - 1,500,000 - 1,500,000 771 Point of Sale Escrow - 1,453,822 - 1,453,822 Total Special Revenue Funds $ 4,623,750 $ 7,107,658 $ 277,813 $ 12,009,221
Debt Service Fund Group Personal Transfers & Fund # Fund Name Services Other Advances Totals 301 Debt Service$ - $ 4,462,494 $ - $ 4,462,494 302 Urban Renewal Bond Retirement - 1,264,581 - 1,264,581 Total Debt Service Funds $ - $ 5,727,075 $ - $ 5,727,075
1 Internal Service Fund Group Personal Transfers & Fund # Fund Name Services Other Advances Totals 601 Central Stores Purchasing $ - $ 887,514 $ 200,000 $ 1,087,514 602 Central Printing Operation - 46,000 20,000 66,000 603 Central Garage Operation 1,106,838 411,775 20,000 1,538,613 604 Central Services Operation 482,312 479,421 - 961,733 605 Self-Insurance Reserve 71,304 5,994,882 - 6,066,186 Total Internal Service Fund Group $ 1,660,454 $ 7,819,592 $ 240,000 $ 9,720,046
Grand Total All Funds $ 36,518,015 $ 33,423,894 $ 9,171,104 $ 79,113,013
Itemized list of Transfers and Advances by Fund
Description Amount
General Fund Transfers General Fund to General Capital Fund $ 4,000,000 General Fund to Police Pension Fund 1,023,282 General Fund to Fire Pension Fund 997,164 General Fund to Debt Service Fund 984,681 General Fund to Recreation Fund 761,464 General Fund to Self Insurance Fund 436,000 General Fund to Street Lighting Fund 265,000 General Fund to 27th Payroll Reserve Fund 185,700 Total General Fund Transfers $ 8,653,291
Other Fund Transfers Sewer Maintenance Fund to General Obligation Debt Service Fund 277,813
Grand Total Fund Transfers $ 8,931,104
Advances / Advance Repayments Central Stores Purchasing Fund to General Fund - 2020 Advance Repayment $ 200,000 Central Printing IS Fund to General Fund - 2020 Advance Repayment 20,000 Central Garage IS Fund to General Fund - 2020 Advance Repayment 20,000 Total Advances / Advance Repayments $ 240,000
Grand Total Transfers and Advances $ 9,171,104
Section 3: That all monies in the Custodial Funds are hereby deemed appropriated for their intended purposes.
Section 4: That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations set forth upon presentation of proper vouchers.
Section 5: That all expenditures within the fiscal year ending December 31, 2021 shall be made in accordance with the code accounts set forth above, and shall be made within the appropriations herein provided (Appropriations" as used means the total amount appropriated for an individual fund).
Section 7: That it is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.
Section 8: This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and therefore shall take effect immediately upon its enactment and approval by the Mayor.
Enacted December 21, 2020 Approved this ______day of ______, 2020.
DAVID E. WEISS, Mayor Attest:
JERI E. CHAIKIN Clerk of Council
2 EXHIBIT "A" - Schedule of Budgets by Department - General Fund
Personal Transfers & Dep't # Department Services Other Advances Totals 11 Police$ 9,020,530 $ 1,842,566 $ 1,023,282 $ 11,886,378 12 Fire 6,374,073 674,308 997,164 8,045,545 30 Recreation 774,909 323,291 - 1,098,200 41 Planning 550,159 81,820 - 631,979 42 Building and Housing 1,419,568 166,610 375,263 1,961,441 44 Communication and Marketing 365,162 471,745 - 836,907 48 Neighborhood Revitalization 160,998 63,303 - 224,301 49 Economic Development 320,995 521,794 - 842,789 50 Public Works 4,917,670 3,933,942 - 8,851,612 70 Mayor 213,728 35,075 - 248,803 71 Chief Administrative Officer 383,928 38,979 - 422,907 72 Finance 675,098 206,960 - 882,058 73 Law 636,541 143,225 - 779,766 75 City Council 142,658 15,083 - 157,741 76 Municipal Court 2,199,226 102,463 - 2,301,689 77 Human Resources 275,347 160,130 - 435,477 78 Civil Service 28,964 81,407 - 110,371 79 Information Technology 454,278 140,597 - 594,875 80 CCSE 62,000 2,530,908 6,257,582 8,850,490 Grand Total All Departments $ 28,975,832 $ 11,534,206 $ 8,653,291 $ 49,163,329
Schedule of Budgets by Department - Economic Development & Housing Fund
Personal Transfers & Dep't # Department Services Other Advances Totals 41 Planning $ - $ 29,000 $ - $ 29,000 49 Economic Development - 211,739 - 211,739 Grand Total$ - $ 240,739 $ - $ 240,739
3 ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 for the purchase of information technology equipment, software and licenses for use by various city departments, and declaring an emergency.
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund No. 0401 the sum of $200,000 to provide for the cost of acquiring information technology equipment, software and licenses for use by various city department as follows:
Project Allocation Computer Hardware/Software
Acquisition/Licenses/Replacement Software - Replacement and Upgrade Assurance $ 35,000 Computer Workstation Replacements 125,000 Software – Antivirus Software Replacement 20,000 Software – Internet Monitoring System Replacement 20,000 Total $200,000
Section 3. That all expenditures shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 4. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of 2020
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council
ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 for the Forward Together Joint city, schools, and library Facilities Plan (City Share) for the Planning Department and declaring an emergency.
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund No. 0401 the sum of $50,000 to provide funding for Joint Facilities Plan by the Planning Department.
Project Allocation
The Forward Together Vision Plan Joint Facilities Plan $50,000 Total $50,000
Section 3. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 4. That all expenditures shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of _____ 2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Police Department, and declaring an emergency.
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund account No. 0401 the sum of $410,000 to provide for the purchase of equipment for use by the Police Department as follows:
Project Allocation
Equipment Replacement/Purchase Replacement Police Vehicles and Equipment $260,000
Replacement Traffic Signalization Truck 120,000
800 MHZ Radio Communication Equipment & Installation 30,000 Total $410,000
Section 3. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 4. That all expenditures shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of 2020.
______DAVID E. WEISS, Mayor Attest:
______JERI E. CHAIKIN Clerk of Council ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Fire Department, and declaring an emergency.
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund account No. 0401 the sum of $375,000 for the purchase or replacement of equipment for use by the Fire Department.
Project Allocation
Equipment Replacement/Purchase Replacement of a 2009 Rescue Squad & Stryker Cot $350,000
Fire Department Emergency Management Equipment Trailer $ 25,000
Total $375,000
Section 3. That all expenditures shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 4. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of 2020.
______DAVID E. WEISS, Mayor Attest:
______JERI E. CHAIKIN Clerk of Council ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Public Works Department, and declaring an emergency.
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriations are hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund account No. 0401 the sum of $839,000 to provide for the purchase or refurbishment of the following pieces of equipment for use by the Public Works Department:
Project Allocation Equipment Replacement/Purchase Parks and Public Land Replacement Pick-up Truck No. 66 (2008) $ 45,000 Replacement Water Gator/Utility Vehicle 197 (2001) 35,000 Replacement Hustler Mower No. 407 (2005) 17,500 Replacement Hustler Mower No. 412 (2011) 17,500 Brush Collection Replacement Brush/Leaf Trailer No. 65 (2009) 85,000 Refuse Collection Replacement Scooter – Diesel No. 103 (2012) 35,000 Snow & Ice Replacement Single-Axle Dump Truck No. 52 (2000) 200,000 Streets Replacement Street Utility Truck No. 29 (2006) 60,000 Replacement Truck Bed No. 33 (2008) 7,500 Replacement Truck Bed No. 43 (2007) 7,500 Replacement Stake Body Truck No. 40 (2008) 60,000 Replacement Pick-up Truck No. 21 (2011) 50,000 Replacement Backhoe No. 210 (2004) 135,000 Replacement Sewer Snake Machine (2013) 9,000 Tree Maintenance Replacement Chipper Machine No. 701 (2000) 75,000 Total $839,000
Section 3. That all expenditures shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 4. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of 2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council
ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 to provide for the 2021 Street Resurfacing Program, and declaring an emergency.
WHEREAS, Public Works will implement the 2021 road resurfacing program to resurface select streets within the City of Shaker Heights; and
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund No. 0401 the sum of $2,000,000 to provide for the construction, engineering and design and inspection costs of the 2021 Street Resurfacing Program for improvements to City streets as follows:
Project Allocation
2021 Street Resurfacing Projects
2021 Street Resurfacing Program $1,992,500
Bike Striping 7,500 Total $2,000,000
Section 3. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 4. That all expenditures from the General Capital Fund No. 401 authorized by this ordinance shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not
exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of 2020.
______DAVID E. WEISS, Mayor Attest:
______JERI E. CHAIKIN Clerk of Council
ORDINANCE NO. 20- BY:
Appropriating funds from the Sewer Capital Improvement Fund No. 402 to provide funding for the repair of mainline sewers, laterals and culverts, and declaring an emergency.
WHEREAS, the Public Works Director has determined that various sewer capital repairs will be completed throughout the year as identified; and
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the Sewer Capital Improvement Fund No. 402 the sum of $2,112,500 to provide for the repair of mainline sewers, and laterals and culverts as follows:
Project Allocation 2021 Sewer Improvements Various Sewer Improvements & Lining $1,787,500 SSO 11(Lynnfield/Lomond) Control Projects Design 225,000 Outfall Source Tracking & Elimination 100,000 Total $2,112,500
Section 3. That all expenditures shall be made within the total appropriation herein provided. “Appropriation” as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 4. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 5. This ordinance is hereby declared to be an emergency necessary for the immediate preservation of the public peace, health and safety for the reason that it is necessary for the current operation of the city, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of 2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 for the acquisition of equipment and various repairs and improvement projects for various City facilities, and declaring an emergency.
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund No. 0401 the sum of $1,093,000 to provide for the acquisition of equipment and the repair, maintenance and improvement of various City facilities as set forth below:
Project Allocation General Building Maintenance and Repair Consulting Engineer 8,000 City Hall Council Chambers HVAC Replacement 60,000 City Hall Exterior Painting 65,000 City Hall Window Wells Waterproofing 30,000 Fire Station #2 HVAC and Roof Hatch Replacement 40,000 Tuck Pointing Masonry Repairs 40,000 Police/Court Building Generator Replacement and Upgrade 250,000 Regrade and Repave North Parking Lot 225,000 Fire Station #1 Building Automation System (HVAC Controls) Replacement 200,000 Fire Station #1 Exterior Painting 15,000 The Dealership Tuck Pointing Repairs – Additional Funds 40,000 Public Space Improvements Repave South Chagrin Business District Parking Lot – East 120,000 Section Total $1,093,000
Section 3. That all expenditures shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 4. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of ______2020.
______DAVID E. WEISS, Mayor Attest:
______JERI E. CHAIKIN Clerk of Council ORDINANCE NO. 20- BY:
Appropriating funds from the General Capital Fund 0401 for the repair and replacement of Recreation facilities by the Recreation Department, and declaring an emergency.
BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. That to provide for the capital expenses of the City of Shaker Heights for the fiscal year ending December 31, 2021, the following appropriation is hereby authorized.
Section 2. That there be and is hereby appropriated from the General Capital Fund No. 0401 the sum of $25,000 to provide funding for the following Recreation Department repair and replacement projects:
Project Allocation Park Property and Equipment and Improvements Thornton Park Ice Arena Compressor Overhaul $ 25,000 Total $25,000
Section 3. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations hereinabove set forth upon presentation of proper vouchers.
Section 4. That all expenditures shall be made within the total appropriation herein provided. "Appropriation" as used means the total amount appropriated for the listed projects. Notwithstanding the financial detail herein presented, the Mayor or Chief Administrative Officer is authorized to transfer budgeted amounts within each project grouping provided that the total amount appropriated for the project grouping is not exceeded. The appropriation herein approved shall lapse only upon completion of all specified projects; therefore, any appropriation balance unexpended at the end of the fiscal year shall be carried forward to subsequent fiscal years.
Section 5. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and this ordinance shall, therefore, take effect immediately upon its enactment and approval by the Mayor.
Enacted December , 2020.
Approved this day of ______2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council
Memorandum
To: Members of Council From: Joyce G. Braverman, Director of Planning, Planning Dan Feinstein, Senior Planner, Planning cc: David E. Weiss, Mayor Jeri E. Chaikin, Chief Administrative Officer Date: December 4, 2020 Re: 2021 Architectural Board of Review
Architectural Board of Review members are appointed for three-year terms. The appointments are made by the Mayor and confirmed by Council. Currently, the Architectural Board of Review has three alternate members positions open. There are two full three-year terms open and an unfulfilled term with one year remaining.
The Mayor has appointed the following as alternate members of the Architectural Board of Review:
o Re-Appointment of alternate member Greydon Petznick for a three-year term, expiring December 31, 2023.
o Appointment of alternate member Kevin Kennedy for a three-year term, expiring December 31, 2023.
o Appointment of alternate member W. Daniel Bickerstaff II for the remaining one year of an unfulfilled term, expiring December 31, 2021.
Greydon Petznick was most recently a Senior Project Manager for the firm RDL Architects LLC. Mr. Petznick is a 20-year practicing architect and a trustee for the Shaker Historical Society. Mr. Petznick has served two years on the Board as he was appointed to fill an unexpired term. Mr. Petznick is a Fernway neighborhood resident. The Planning Department recommends Mr. Petznick’s re-appointment as an alternate member for a 3-year term expiring December 31, 2023. His resume is attached.
Kevin Kennedy is a Principle and Project Manager for HBM Architects. Mr. Kennedy is a 30-year practicing architect. Mr. Kennedy and his family are longtime Fernway neighborhood residents. The Planning Department recommends Mr. Kennedy’s appointment as an alternate member for a 3- year term expiring December 31, 2023. His resume is attached.
W. Daniel Bickerstaff II is Founder and Principle of the firm Ubiquitous Design Ltd. Mr. Bickerstaff is a 30-year practicing architect. Mr. Bickerstaff is a Lee Road resident and his design firm is located in the Kingsbury Building on Lee Road. The Planning Department recommends Mr. Bickerstaff’s
appointment as an alternate member for the remaining one year of an unexpired 3-year term expiring December 31, 2021. His resume is attached.
Recommendation: The Planning Department recommends, and the Mayor appoints, Greydon Petznick and Kevin Kennedy for three-year terms, expiring on December 31, 2023 and W. Daniel Bickerstaff II for a remaining one-year term, expiring December 31, 2021 to the Architectural Board of Review. Council confirmation is now required.
2
GREYDON PETZNICK 3342 Avalon Road Shaker Heights, OH 44120 [email protected] 216.548.5335 PROFESSIONAL SUMMARY
Registered Architect, Ohio 1416104 NCARB Certificate 70855 Registered Architect-Inactive Texas 22298
Seasoned design architect with 20+ years experience in custom residential, multi-family, institutional, commercial, preservation, and urban planning projects striving for design excellence Enjoys a collaborative, design-focused environment Recognized for successes professionally and in client referrals Trained in smaller offices for flexibility and adaptability in all roles; a dedicated team member Able to work independently and quickly through all phases of a project; an avid detailer Modernist aesthetic with a respect for history and preservation Active volunteer for the community and profession; strong work ethic and personal responsibility
PROFESSIONAL EXPERIENCE
RDL Architects LLC, Shaker Heights, OH: 2015-2018 Senior Project Manager, responsible for the development and management of large scale ($40M+) multifamily and senior living projects. Managed workforce and training.
Dimit Architects LLC, Lakewood, OH: 2013-2015 Project Manager and Designer, responsible for the development and management of the Flats East Bank project and single-family residences. Managed workforce and training of interns.
Van Auken Akins Architects LLC, Cleveland, OH: 2008-2013 Project Architect and Designer, responsible for the design, research, coordination and production of project documentation and its administration for institutional, educational, historic, and urban design projects; performs design and plan reviews and building assessments; advises on marketing and awards.
Steinbomer and Associates Architects, Austin, TX: 1997 - 2001; 2002 - 2008 Senior Project Manager and Designer, responsible for the design and production of project documentation, its administration, and its marketing for high-end residential, multi-family, preservation, and commercial projects in a small firm.
Cunningham+Quill Architects, Washington, DC: 2001 - 2002 Project Manager and Designer, responsible for the design, coordination, production, and administration of smaller scaled urban residential and restoration projects. Team member assisting with design and production of mixed-use, multi-family, and urban planning projects.
EDUCATION
University of Texas at Austin Masters of Architecture, 1996 First Professional Design Historic Preservation Certificate
Duke University Bachelor of Arts , 1989 Art History and History – Graduation with Distinction Duke in New York Arts Internship – Architecture: Arquitectonica, NYC, NY
GREYDON PETZNICK 3342 Avalon Road Shaker Heights, OH 44120 [email protected] 216.548.5335
AFFILIATIONS AND COMMUNITY
Shaker Historical Society Trustee, Strategic planning, development, and building committees: 2011+ Architectural Lecturer, “The Famous Architects of Shaker Heights,” Shaker Historical Society, February 2012 “Historical Revivalism,” Shaker Historical Society, April 2013 Bike Shaker Tour Guide, SHS-Bike Shaker Architecture Tours, Summers 2014+ Bike Shaker, Encourages cycling through education and improving infrastructure: Charter member 2013+ ACE Mentor Program of Cleveland, Architect mentor for the John Hay High School program: 2012-2013 Shaker Heights Public Library, Local History Collection, Architectural collection reviewer: 2011-2014 Duke University Northeast Ohio Alumni Board Member, 2008+ (Treasurer 2011 - 2013) Duke University Admissions Interviewer, Undergraduate interviews and evaluations: 1999-2013 AIA Cleveland Urban Design Committee, Promoted lecture series on urban developers: 2008 - 2009 AIA Austin Design Awards Committee, 2002 - 2007 (Chairman 2005 - 2006) AIA Austin Executive Committee, Long-range planning and leadership committee: 2005 - 2006 Northeast Ohio Revit Users Group, Active membership: 2009+ NEO Chapter of the US Green Building Council, Active membership: 2008-2013 Cleveland Restoration Society, Active membership: 2008+ Texas Society of Architects, Intern representative for TSA’s roundtable planning meetings: 2004 Architecture Student Council Representative, Graduate school representative: 1993 - 1994
PROJECT AWARDS AND MEDIA
Award of Excellence for Exterior Restoration, Cleveland Restoration Society: Public Auditorium - 2013 National Exhibition of School Architecture, NSBA: Orange Commons - 2010 AIA Citation Award, AIA Potomac Valley: Herndon Senior Center - 2008 Special Focus Award, Builder Magazine: Tarrytown Pavilion - 2008 Merit Award, Custom Home Magazine: Tarrytown Pavilion - 2008 AIA Honor Award, AIA Potomac Valley: Hunt Field Master Plan 2007 AIA Merit Award-Institutional, AIA Northern Virginia: Herndon Senior Center - 2007 AIA Citation of Honor Award, AIA Austin: Tarrytown Modern Residence - 2004 National Register Nomination, 1940 International Style, Chester Nagel House, Austin, TX: 1997 Charles E. Peterson Prize, Historic American Buildings Survey: Korus-Rakowitz Homestead - 1996 Best of Studio Design Exhibitions, UT-Austin SOA: Studio representative projects in four shows, 1994-1996
Houzz.com, “Poolhouse Perfection”: Tarrytown Pavilion – 2012 Austin Home Magazine, “Poolside Life”: Tarrytown Modern Residence - 2012 Austin Home Magazine, “Hillbrook”: Hillbrook Residence – 2012 Houzz.com, “Five Modern Pavilions and Pool Houses”: Tarrytown Pavilion - 2012 Houzz.com, “Lessons Learned from Mid-Century Modern Design”: Tarrytown Modern Residence - 2012 The Plain Dealer, “Cleveland Envisions a Floating Office Park…”: Cleveland Waterfront Plan - 2012 The Plain Dealer, “New Lakefront Plan from Cleveland Mayor Jackson…”: Cleveland Waterfront Plan - 2011 The Plain Dealer, “Mayor Frank Jackson Tries to Change History…”: Cleveland Waterfront Plan - 2011 Properties Magazine, “Natural Strength, Laurel School’s Fitness Center”: Butler Center - 2011 The Luxury Homes of Texas, Jolie Carpenter, Hillbrook Residence and Tarrytown Modern Residence - 2009 Tribeza, “Cool Baths”: Hillbrook Residence - 2008 Custom Home Magazine, “Outdoor Pavilion”: Tarrytown Pavilion - 2008 Atomic Ranch, “Texas Teardown”: Tarrytown Modern Residence - 2009 Urban Spaces, “Hunt Field”: Hunt Field Master Plan - 2006 Inform Architecture and Design, “Hunt Field”: Hunt Field Master Plan - 2003 Tribeza, “Schematic”: Tarrytown Modern Residence – 2003 KEVIN KENNEDY RA, NCARB, LEED AP PRINCIPAL & PROJECT MANAGER
Kevin has more than 30 years of experience in all aspects of architectural practice from Pre- Design services through Construction Administration. He has worked on multiple project types including Libraries, K-12 schools, Higher Education projects, laboratories, corporate suites, theaters, airports, facility assessments, and urban and institutional master plans.
As a Principal, Kevin is responsible for directing and monitoring our office staff to evenly distribute workload among team members and ensure that projects are receiving the support they need to adhere to high quality and production standards. During his time with HBM, Kevin has excelled with facility master planning for libraries and supports the planning team by EDUCATION conducting community input gathering events and staff work sessions.
Master of Architecture As a Project Manager, Kevin is responsible for the coordination of the overall project team Virginia Polytechnic & State to assure the most efficient and cost-effective execution of the project. He serves as the University primary client liaison for the projects that he manages. Kevin is particularly focused on bringing the schedule, budget, and scope of work to completion while exceeding expectations. He Bachelor of Professional Studies in also works with the client and engineering team to discuss and evaluate sustainable design Architecture strategies for incorporation into the project. State University of New York at Buffalo
RECENT PROJECT EXPERIENCE REGISTRATION Johnson County Public Library - a new Clark Clarksville-Montgomery County Public Library Registered Architect | Ohio, Pleasant Branch | IN • a new North Branch California and New York • Main Library updates to select areas Indianapolis Public Library - a new West LEED AP Perry Branch | IN Ida Rupp Public Library - Marblehead Peninsula Branch adaptive reuse of a former NCARB Boone County Public Library - a new Hebron restaurant building Branch | KY Daviess County Public Library - partial Cleveland Public Library - Historic South renovations | KY Branch renovation & expansion | OH Sanibel Public Library - phased renovations Toledo Lucas County Public Library | OH • Historic Main Library renovation | FL • Sylvania Branch expansion & renovation Perry County District Library - Somerset • King Road Branch Branch | OH • Oregon Branch expansion & renovation Southwest Public Libraries - Grove City • Facilities Master Plan Library | OH Historic Napoleon Public Library expansion Penn State University - Harrell Health and renovation | OH Sciences Library phased renovation | PA Mentor Public Library - Mentor on the Lake Muskingum County Library System - Facility Branch meeting room addition | OH Master Plan | OH
RECENT SPEAKING ENGAGEMENTS 10/2019 Library Journal Design Institute - Austin, Texas Panelist for “The Staff Connection - how architects balance the influence of staff on design and design on staff. Taking into account staff needs like clear sight lines; new approaches to staff engagement with users; and trends in staff workspaces.” 10/2017 Ohio Library Council Convention - Dayton, Ohio Speaker - “Visual Merchandising: Applying Bookstore Insight to Public Library Collections” 05/2017 Library Journal Design Institute - Columbus, Ohio Panelist for “Moving from Collections to Connections” presentation/discussion Principal-in-Charge W. Daniel Bickerstaff II, AIA, NOMA Founder and Principal Architect
EDUCATION Mr. Bickerstaff founded Ubiquitous Design, Limited as a Junior in B.A.- Architecture, college in order to supplement his income while a student Washington University, St. Louis, Missouri, 1987 matriculating through architecture school.
REGISTRATION Mr. Bickerstaff has more than twenty five years of direct project Professional Architect management. He has completed numerous design projects Ohio- 12608 throughout the Northeast Ohio region as an intern with various AFFILIATIONS architectural firms, as well as serving as Chief Architect within the American Institute of City of Cleveland’s Division of Architecture. He has played Architects significant roles in the design of the Northeast Ohio Headquarters for the Red Cross and the City of Cleveland’s Greenhouse National Organization of Minority Architects, Addition. He has also designed numerous residential, commercial, Charter Cleveland Chapter and institutional projects, not the least of which is the City of President Cleveland’s African American Cultural Garden currently under construction in the Historic Rockefeller Park. National Council of Architects Registration Boards As Principal Architect of Ubiquitous Design Limited he is Cleveland Restoration Society, responsible for the execution of all aspects of the office; from Trustee development of proposals and pre-design services to construction administration. His commitment and dedication ensures the GUEST LECTURER The Cleveland Art Museum successful completion of projects both large and small. As an example of our project portfolio’s diversity, we have designed buildings ranging in value from Five Thousand Dollars ($5,000.00) to Twenty Four Million ($24,000,000.00). This is a testament to our ability to embrace any scale project and give it the level of professionalism it deserves.
A more detailed resume is as follows:
W. Daniel Bickerstaff II, AIA, NOMA Resume Page I Principal-in-Charge W. Daniel Bickerstaff II, AIA, NOMA Founder and Principal Architect
EDUCATION
Washington University Saint Louis, Missouri Baccalaureate: Architecture Major December 1987
Masconomet Regional High School Boston, Massachusetts Diploma June 1982
EXPERIENCE City Division of Architecture, Cleveland, Ohio, 1997 - 2002 Chief Architect Responsibilities: Served as Project Architect for all City of Cleveland owned existing and new facilities Prepared Construction Documents for the Cleveland Greenhouse Addition Designed City of Cleveland’s New Mayor’s Office Prepared Construction Documents for the entire roof replacement of Harvard Yards Service Facilities
City Planning Commission, Cleveland, Ohio, 1994 - 1997 Chief Architect Responsibilities: Served as Chairman of Cleveland's Inter-departmental Residential Design Committee/reviewed designs of all architectural projects/developed architectural and computerized graphic presentations/coordinated design initiatives for local development corporations/managed all office architectural design operations. Created the City's original comprehensive Residential Design Guidelines ordinances Traveled to Miami, Florida to review a three story full scale mock-up of the new Cleveland Public Library by Hardy-Holzman Pfeiffer Architects
Zelina/Sandvick Architects, Cleveland, Ohio, 1992 - 1994 Architectural Intern Responsibilities: Assisted with all stages of architectural profession/developed initial project concepts/prepared project drawings/acted as liaison between client, contractor, consultants and architectural staff/determined cost estimates/prepared bids/conducted research studies/maintained records/supervised Architectural Drafters. Rehabilitated 90,000 s.f. Retail building Historically restored 100 year old residential structure
HWH Architects Engineers Planners, Cleveland, Ohio, 1988 - 1990 Architectural Intern Responsibilities: prepared architectural presentation and construction drawings/constructed scale architectural models. Major role in the design of the Northeastern Ohio Red Cross Headquarters Redesigned HWH corporate office building's entrance and lobby
W. Daniel Bickerstaff II, AIA, NOMA Resume Page II Principal-in-Charge W. Daniel Bickerstaff II, AIA, NOMA Founder and Principal Architect
HONORS Blue Ribbon Drafting Honor Awarded annually to one individual for High School drafting excellence National Honor Society Member American Institute of Architects Scholar Received scholarship during undergraduate years at Washington University based upon academic performance. ORGANIZATIONS Cleveland Restoration Society, Former Trustee; Current Community Advisor American Institute of Architects, Member National Organization of Minority Architects (NOMA), Charter Cleveland Chapter President Omega Psi Phi Fraternity, Inc., Member ARCHITECTURAL ACCOMPLISHMENTS
Chief Digital Architect within Division of Architecture -AutoCad -Architectural Desktop -3D Studio VIZualization -Corel Draw -PhotoStudio -Microsoft Project -Google Sketch-Up
Architectural Projects -The Cleveland Clinic: various renovation projects throughout the Greater Cleveland area -University Hospitals: various renovation projects throughout the Greater Cleveland area -Prepared design and structural drawings for the largest newer home in the Hough neighborhood- East 73rd and Chester Avenue -Prepared Design Drawings for the Cleveland Metropolitan School District (CMSD) Administrative offices relocation -Prepared Design and Construction Documents for the Repurposing of the Former East High School now being used as CMSD’s East Professional Center (including two new parking lots and the reconfiguration of the original lot) -Completed Construction Documents for CMSD “Warm, Safe & Dry” Facilities Plan -Served as Associate Architect on Segment II CMSD school project: Willson School K-8 -Completed various Residential and Commercial projects Northeast Ohio -Prepared Design and Construction Documents for City of Cleveland’s African American Cultural Garden that is currently under construction
W. Daniel Bickerstaff II, AIA, NOMA Resume Page III Supplemental Information: Firm Profile
Ubiquitous Design, LTD, conceived in 1987 and established in 2001, operates from a Architectural Studio in Shaker Heights, Ohio. We have been recognized by the State of Ohio as a business entity for over eighteen years. We are currently a small DBE (Diversity Business Enterprise) architectural firm operating under the Limited Liability Corporation legal framework. Despite our size, we are dedicated to excellence in serving all our clients needs. UD, LTD has experience in completing a multitude of architectural projects, ranging from historic preservation to cutting edge medical offices. We have Ubiquitous Design, Limited been able to successfully complete a variety of projects Founded 2001 as a result of our unique passion for architecture and the evolution of our professional reputation of providing 3443 Lee Road superior service. Shaker Heights, Ohio 44120 P: 216.752.4444 We take great pride in our reputation for providing F: 216.752.5011 quality services for our clients while complying with UDLTD.com their established project schedules. This reputation is due to our approach to rigorous project schedule compliance and our deliberate ability to listen to and work with each client. LEADERSHIP Principal UD, LTD's project management plan is structured around a single point of contact system. W. Daniel Bickerstaff, II AIA, NOMA, UD, LTD's designated Project Manager will have responsibility for the project and be the NCARB primary point of contact for the client- which for the MetroHealth OR Renovation / Upgrade project will be W. Daniel Bickerstaff, II. FIRM COMPOSITION Registered Architects 1 As an emerging Cleveland architectural practice, UD, LTD represents a renewed Project Designers 1 enthusiasm for the built environment. With effective management, sound business practices competent project execution is assured. Our firm reflects significant growth PROFESSIONAL SERVICES from its inception with regard to project portfolio. Professional abilities and technical Architecture competence are major components in solidifying Ubiquitous Design, Ltd.'s reputation as Facilities Assessment Graphics a firm that delivers unique solutions for unique situations. Interior Architecture Master Planning It is through our myriad of project topologies that we Programming have established ourselves as a firm with unique design sensibilities resulting in interventions having sculptural integrity, symbolic and contextual importance as well as having the affect of facilitating civic pride. Our practice over the past five to ten years has placed an emphasis on creating a niche within the Health Care Sector- with the goal of creating healing environments that serve to reinforce the importance of patient care and well being. We believe that this aspiration, as a major component of our professional mission, is what will set our practice apart and allow us to produce for you a design solution that will be functional, cost effective, innovative and delightful.
W. Daniel Bickerstaff II, AIA, NOMA Founder and Principal Architect
Memorandum
To: Members of Council From: Joyce G. Braverman, Director of Planning, Planning Dan Feinstein, Senior Planner, Planning cc: David E. Weiss, Mayor Jeri E. Chaikin, Chief Administrative Officer Date: November 16, 2020 Re: 2020 Board of Zoning Appeals/City Planning Commission Appointments
Board of Zoning Appeals/City Planning Commission members are appointed for six-year terms. The appointments are made by the Mayor and confirmed by Council. Currently, the Board of Zoning Appeals/City Planning Commission has one member with an expiring term.
The Mayor has appointed the following members to the Board of Zoning Appeals/City Planning Commission:
o Re-Appointment of member Joanna Ganning for a six-year term, expiring December 31, 2026.
Joanna Ganning, PHD, is Associate Dean and Associate Professor at the Levin College of Urban Affairs at Cleveland State University. Dr. Ganning holds a PhD in Regional Planning from the University of Illinois Urbana-Champaign and a Masters in Urban and Regional Planning from Virginia Tech. Dr. Ganning has served approximately two years on the Commission as she was appointed to fill the unexpired term of Mayor Weiss prior to his election. The Planning Department recommends Dr. Ganning’s re-appointment as a member for a 6-year term expiring December 31, 2026. Her resume is attached.
Recommendation: The Planning Department recommends, and the Mayor re-appoints, Joanna Ganning to the Board of Zoning Appeals/City Planning Commission for a six-year term, expiring on December 31, 2026. Council confirmation is now required.
Joanna P. Ganning, PhD
Assistant Professor of Urban Planning and Economic Development Levin College of Urban Affairs Cleveland State University 2121 Euclid Avenue, Cleveland, OH 44115 phone: 216-687-2221 | email: [email protected]
EDUCATION
PhD in Regional Planning, University of Illinois at Urbana-Champaign, Urbana, IL, 2010 Dissertation title: “Growth Effects of Urban-Rural and Intra-Regional Linkages on Non- Metropolitan Counties and Communities in the U.S.” Dissertation committee chair: Prof. Bumsoo Lee
Master of Urban and Regional Planning (MURP), Virginia Polytechnic Institute and State University (Virginia Tech), Blacksburg, VA, 2005 Thesis title: “Rural Planning and Zoning Adoption in the United States” Thesis chair: Professor C. Theodore Koebel
BS in Environmental Resource Management, with honors and with distinction, Pennsylvania State University, Schreyer Honors College, University Park, PA, 2003
ACADEMIC APPOINTMENTS
Assistant Professor, Levin College of Urban Affairs, Cleveland State University. August 2016- present. I also coordinate the Economic Development graduate certificate program for the College.
Assistant Professor, Department of City & Metropolitan Planning, University of Utah. July 2013-June 2016.
Executive Director, Metropolitan Research Center, Department of City & Metropolitan Planning, University of Utah. July 2014-June 2016.
Associate Director, Metropolitan Research Center, Department of City & Metropolitan Planning, University of Utah. July 2013-June 2014.
Assistant Professor, Urban Planning and Real Estate Development Masters program, Saint Louis University. August 2010-June 2013.
SELECTED FUNDED RESEARCH AND CONSULTING
Co-PI, Economic Impact of U.S. Route 30 in Carroll, Columbiana, and Stark Counties. Contract pending, project approved by RTIP Board 9/2017. Funded by the Regional Transportation Improvement Project: $107,600. J. Ganning, Page 1 of 3
PI, What Do We Know about Location Affordability in Shrinking Cities? 2016. Funded by the National Institute for Transportation and Communities (NITC): $227,458.
PI, An Analysis of Current and Hypothetical Development in Salem, Utah, for Property Reserve, Inc. Spring 2016. Funded by Property Reserve, Inc.: $42,500. Consulting.
PI, Economic Effects of Prisons. October 2014. Funded by the City of Saratoga Springs, Utah. $1,700. Consulting.
PI, The Effects of Commuter Rail on Population Deconcentration and Commuting. August 2014- December 2015. Funded by the National Institute for Transportation and Communities (NITC): $123,796.
PI, The Impact of the Arts on Downtown Redevelopment for a Traditional City. May 2013-2014. Funded by the National Endowment for the Arts: $33,000.
PI, Project-Specific Impact Analysis of Investments Made through the New Markets Tax Credits Program in St. Louis. July 2011-July 2012. Externally-sponsored contract: $109,000.
Co-PI, HUD/East-West Gateway/Applied Research Collaborative, Regional Planning for Sustainable Communities. January 2011-January 2014. Grant amount awarded: $669,000.
SELECTED PEER-REVIEWED PUBLICATIONS
Ganning, Joanna P. and J. Rosie Tighe. “Moving Toward a Shared Understanding of the U.S. Shrinking City.” In press: Journal of Planning Education and Research.
Ganning, Joanna P. 2018. “The Effects of Commuter Rail Establishment on Commuting and Deconcentration: A Salt Lake City Regional Case Study.” In press, Regional Studies. https://doi.org/10.1080/00343404.2018.1437898
Ganning, Joanna P. 2017. “It’s Good but is it Right? An Under-the-Hood View of the Location Affordability Index.” Housing Policy Debate 27(6): 807-824.
J. Rosie Tighe and Ganning, Joanna P. 2016. “Do Shrinking Cities Allow Redevelopment without Displacement? An Analysis of Affordability Based on Housing and Transportation Costs for Redeveloping, Declining, and Stable Neighborhoods.” Housing Policy Debate 26(4-5): 785- 800.
Ganning, Joanna P. 2016. “Arts Stability and Growth amid Redevelopment in U.S. Shrinking Cities’ Downtowns: A Case Study.” Economic Development Quarterly 30(3): 239-251.
Ganning, Joanna P. and J. Rosie Tighe. 2015. “Assessing the Feasibility of Side Yard Programs as a Solution to Land Vacancy in U.S. Shrinking Cities.” Urban Affairs Review 51(5): 708-725.
J. Ganning, Page 2 of 3 J. Rosie Tighe and Joanna Ganning. 2015. “The Divergent City: Unequal and Uneven Development in Shrinking Cities.” Urban Geography 36(5): 654-673.
SELECTED OUTREACH PUBLICATIONS
Ganning, Joanna P. February 2017. “Community Development Lending by Banks in Cuyahoga County, 2015.” Focus on Facts, Levin College of Urban Affairs, Cleveland State University.
“Problem Properties & St. Louis City” Prepared Spring 2013 by UPD 537: Intermediate GIS, for the City of St. Louis. Course instructor: Joanna Ganning. Urban Planning and Real Estate Development, Center for Sustainability, Saint Louis University.
Joanna P. Ganning and Erika Kubsch. 2012. “New Markets Tax Credits as Part of a Diverse Funding Portfolio: An Integral Part of Urban Revitalization.” Urban Planning and Real Estate Development, Center for Sustainability, Saint Louis University.
Joanna M. Paulson (former name), C. Theodore Koebel, Marilyn S. Cavell. 2005. “Augusta County, Virginia Housing Assessment.” Sponsor: Augusta County Community Development Department. Center for Housing Research, Virginia Tech.
C. Theodore Koebel and Joanna M. Paulson (former name). 2004. “Homeownership Affordability in Virginia.” Virginia Association of Realtors and Virginia Tech Center for Housing Research: Blacksburg, VA
PRESENTATIONS
• I have a long history of presenting planning analysis to public groups and in public settings. • I present research annually at the Association of Collegiate Schools of Planning conference. This is the meeting of planning academics primarily from North American universities. • Some years I have presented at the annual conferences of the Urban Affairs Association and the North American Meetings of the Regional Science Association International. • I have given a number of invited talks at the Utah State Capitol, Cleveland Neighborhood Progress, and various municipal planning departments and commissions.
RELEVANT SERVICE From 2014-2016 I served on the Executive Committee and Board of Trustees of the Economic Development Corporation of Utah, a non-profit that works closely with the Utah Governor’s Office of Economic Development.
J. Ganning, Page 3 of 3
Memorandum
To: City Council From: Joyce G. Braverman, Director of Planning, Planning Cameron Roberts, Planner, Planning cc: David E. Weiss, Mayor Jeri E. Chaikin, Chief Administrative Officer Date: December 21, 2020 Re: 2020 Landmark Commission Appointments
Landmark Commission members are appointed for three-year terms. The appointments are made by the Mayor and confirmed by Council. Currently, the Landmark Commission has two members with terms expiring.
The Mayor has appointed the following members to the Landmark Commission: o Re-Appointment of member Stephanie Ryberg-Webster for a three-year term, expiring December 31, 2023. o Re-Appointment of member Thomas Starinsky for a three-year term, expiring December 31, 2023.
Stephanie Ryberg-Webster is an Associate Professor and Program Director for the Master of Urban Planning and Development program at Cleveland State University. She holds a Ph.D. in City and Regional Planning and a Master’s degree in Historic Preservation. The Planning Department recommends Ms. Ryberg-Webster’s re-appointment as a member for a 3-year term expiring December 31, 2023. Her resume is attached.
Thomas Starinsky is Associate Director of the Historic Warehouse District Development Corporation and Historic Gateway Neighborhood Corporation. He has a Bachelor’s of Fine Art from the Cleveland Institute of Art in Sculpture and a Masters of Urban Planning, Design and Development from Cleveland State University. Mr. Starinsky has served on the Landmark Commission since 2012. The Planning Department recommends Mr. Starinsky’s re-appointment as a member for a 3-year term expiring December 31, 2023. His resume is attached.
Recommendation: The Planning Department recommends, and the Mayor re-appoints, Stephanie Ryberg-Webster and Thomas Starinsky to the Landmark Commission for three-year terms, expiring on December 31, 2023. Council confirmation is now required.
Stephanie Ryberg-Webster 2121 Euclid Avenue, UR 319 [email protected] Cleveland, Ohio 44115 216-802-3386
ACADEMIC POSITIONS, CLEVELAND STATE UNIVERSITY, LEVIN COLLEGE OF URBAN AFFAIRS Associate Professor August 2016 – present Historic Preservation Certificate Program Coordinator August 2013 – present Program Director, Master of Urban Planning & Development July 2015 – 2019 Assistant Professor August 2010 – 2016
EDUCATION Ph.D., City & Regional Planning, University of Pennsylvania May 2010 Master of Historic Preservation, University of Maryland May 2004 Bachelor of Urban Planning, University of Cincinnati June 2001
SELECT RESEARCH & PUBLICATIONS Scholarly Books Tighe, J. L., and S. Ryberg-Webster, eds. 2019 The Legacies of Legacy Cities: Continuity and Change amid Decline and Revival. Pittsburgh: University of Pittsburgh Press.
Peer-Reviewed Journal Articles Ryberg-Webster, S. 2019. “Community Development and Historic Preservation: Exploring Intersections in Seattle’s Chinatown-International District,” Community Development Journal. 54 (2): 290-309 Ryberg-Webster, S. 2019. “One step ahead of the bulldozer: Historic preservation in Houston, Texas,” Journal of Urbanism. 12 (1): 15-33. Ryberg-Webster, S. and A. Ashley. 2018. “The nexus of arts and preservation,” Change Over Time. 8 (1): 32-52. Ryberg-Webster, S. 2017. “Beyond Rust and Rockefeller: Preserving Cleveland’s African American Heritage,” Preservation Education and Research. 9: 7-23. Ryberg-Webster, S. and K. Kinahan. 2017. “Historic Preservation in Declining City Neighbourhoods,” Urban Studies. 54 (7): 1673-1691.
Book Chapters Ryberg-Webster, S. 2021. “Housing Preservation, Health, & Sustainability.” In Toward Sustainability + Equity, E. Avrami, ed. New York: GSAPP Books/Columbia University Press [forthcoming].
K. L. Kinahan and S. Ryberg-Webster. 2020. “New Faces in Historic Preservation.” In Urban Histories in Practice: Morphology and Memory, J. Kruth and S. Rugare, eds. Newcastle, UK: Cambridge Scholars Publishing [forthcoming].
1 Ryberg-Webster, S. 2020. “Toward an Inclusive Preservation: Lessons from Cleveland.” In Preservation and Social Inclusion, E. Avrami, ed. New York: GSAPP Books/Columbia University Press, 23-34.
Ryberg-Webster, S. 2019. “Combatting Decline: Preservation and Community Development in Pittsburgh and Cincinnati.” In Giving Preservation a History, 2nd Edition, M. Page and R. Mason, eds., New York: Routledge, 227-247.
Ryberg-Webster, S. and K. L. Kinahan. 2019. “The Possibilities and Perils of Data-Driven Preservation Research: Lessons from a Multi-Year Study of Federal Historic Rehabilitation Tax Credits.” In Urban Heritage and Data, E. Avrami, ed. New York: GSAPP Books/Columbia University Press, 97-110.
Ryberg-Webster, S. 2018. “Urban Preservation: A Community and Economic Development Perspective.” In Making the Past Less Foreign, J. Wells and B. Stiefel, eds. New York: Routledge, 211-228.
Review Essays Ryberg-Webster, S. 2018. “Review of: Believing in Cleveland: Managing Decline in the Best Location in the Nation.” Journal of the American Planning Association. 84 (3-4): 311-312. Ryberg-Webster, S. 2018. “Review of: Transforming Providence: Rebirth of a Post-Industrial City.” Journal of Urban Affairs 40 (8): 1180-1181.
SELECT SCHOLARLY PRESENTATIONS Invited Lectures & Symposia “Who Authorizes Heritage?,” Providence Symposium, November 2020 (invited symposium). “Preserving the Landscape of Daily Life: Exploring the Intersections of Housing Rehabilitation, Environmental Justice, and Climate Action Planning,” Toward Sustainability and Equity: Envisioning Preservation Policy Reform. Columbia University/the Earth Institute/The American Assembly, New York City, February 2020 (invited symposium) “Commentary on ‘Is the Past the Future? Historic Resources and Urban Revival’,” The Other Urban America: The Past, Present, and Possible Futures of the Small Industrial Cities of the Midwest. Miami University, Oxford, Ohio, April 2019 (invited symposium) “Legacy City Preservation: The Future of the Past in an Age of Decline,” University of Toledo, Department of Geography and Planning, Department Colloquium Series, March 2019 (invited lecture) “The Path to Inclusive Preservation,” Preservation and Social Inclusion. Columbia University/the Earth Institute/The American Assembly, New York City, February 2019 (invited symposium) “The Possibilities and Perils of Data-Driven Preservation Research,” Urban Heritage and Data in the 21st Century. Columbia University/the Earth Institute/The American Assembly, New York City, February 2018 (invited symposium)
2 “The Future of the Past in America’s Legacy Cities,” Iowa State University, College of Design, Department of Community and Regional Planning Lecture Series, March 2017 (invited lecture) “Historic Preservation in the Era of the Shrinking City,” Jean Brainard Boebel Memorial Lecture in Historic Preservation, University of New Orleans, April 2015 (invited lecture)
Conference Presentations “Historic Preservation in Shrinking City Comprehensive Plans.” Association of Collegiate Schools of Planning, November 2020 (virtual due to COVID-19). “Toward an Inclusive Preservation: Lessons from Cleveland.” Association of Collegiate Schools of Planning, Greenville, October 2019. “Preservation Planning for Downtown Revitalization: Cleveland, Ohio’s Warehouse District.” Association of Collegiate Schools of Planning, Buffalo, October 2018. “New Faces in Historic Preservation.” Association of Collegiate Schools of Planning, Buffalo, October 2018 and Alternatives to the Present: A Conference on Architecture, Urbanism, Sociology, Development & Planning, Cleveland, November 2018 (with K. Kinahan). “The Possibility of Equitable Development through Arts and Preservation: A Case Study of Cleveland’s Detroit-Shoreway Neighborhood.” Society for American City and Regional Planning History, Cleveland, November 2017 (with A. Ashley). “Preservation as a Remedy for Decline? A Case Study of Cleveland, Ohio, 1975-1985.” Association of Collegiate Schools of Planning, Denver, October 2017. “Sprucing up the Storefront: A Qualitative Comparison of Business District Placemaking Strategies in the Rustbelt.” Urban Affairs Association, April 2017.
SELECT TEACHING AND ADVISING Recent Courses Taught UST 810: Urban Development Seminar Spring 2020 UST 608: Urban Design Spring 2016, Spring 2014, Fall 2013, Spring 2013, Fall 2012, Spring 2012, Fall 2011 UST 579: Civic Engagement Fall 2019, Fall 2018 UST 476/576: Historic Preservation Fall, 2019, Fall 2018, Fall 2016, Fall 2015, Spring 2015, Spring 2014, Spring 2013, Spring 2012, Spring 2011 UST 302: Contemporary Urban Issues Fall 2015 (on-line), Spring 2015 (on-line), Fall 2010 UST 250: The City in Film Summer 2020, Spring 2020, Fall 2019, Fall 2018, Spring 2017, Fall 2016
3 SELECT SERVICE University Service Admissions & Standards, 2018 – 2019 Honors Council, 2018 – 2019 Faculty Senate, 2016 – 2017
Levin College / Department of Urban Studies Service Curriculum Committee, 2015 – 2017, 2018 – present (chair) Levin Faculty Affairs Committee, 2019 – present Graduate Petitions & Standards, 2016 – 2017, 2019 – 2020
Community & Professional Service Journal of the American Planning Association, Editorial Board, 2020 – present Shaker Heights Landmark Commission, 2019 – present Shaker Heights Joint Facilities Task Force, 2019 – present Advisor, Affordability and Risk of Displacement in Historically African American Neighborhoods, National Trust for Historic Preservation, Research & Policy Lab, 2018 – present Board of Directors, Society for American City & Regional Planning History, 2017 – present Trustee, Cleveland Restoration Society, 2012 – 2020 Executive Committee, Cleveland Section of the American Planning Association, 2012 – 2016, 2019 – present Legacy City Preservation National Conference Planning Committee, 2017 – 2018 Co-Chair, Local Host Committee, Society for American City and Regional Planning History 2017 conference (with M. Souther), 2015 – 2017
SELECT GRANTS & FUNDING “Restoring the Rustbelt: Historic Preservation amid Urban Decline, Cleveland, Ohio,” Funded by the New York Center for Architecture Foundation, Arnold W. Brunner Grant ($7,500), 2017 – 2018 “Restoring the Rustbelt: Histories of Historic Preservation in Cleveland, Ohio,” Funded by Cleveland State University, Faculty Scholarship Initiative ($4,634.50), 2017 – 2018 “Preservation Innovations in Cleveland’s St. Clair Superior Neighborhood,” Funded by Cleveland State University, Civic Innovation Grant ($2,500), 2015 “Ohio Historic Preservation Tax Credit Economic Impact Study,” Funded by Ohio Development Services Agency ($67,340) (with I. Lendel, C. Clouse, M. Piazza, and T. Guzman), 2015
4 THOMAS STARINSKY 3038 Chadbourne Road, Shaker Heights., Ohio, 44120 216.409.7054 ~ [email protected]
Professional Experience
Urban Planning and Design • Lighthouse Park – Currently managing the design and construction of a small park at the location of Cleveland’s original lighthouse in the Warehouse District. Primarily federally funded, the $460,000 project also requires approximately $210,000 in matching funds raised through philanthropic and stakeholder sponsorships. • Main Avenue Connector – Co-managed a design competition and design development work to develop public realm improvements along the Main Avenue Underpass in the transition between the Warehouse District and Flats East Bank. • Downtown-Wide Urban Planning – Serve as a representative of the Gateway District and Warehouse District on major planning efforts including City of Cleveland Lakefront Plan, Euclid Corridor Bus Rapid Transit Study and Implementation, Innerbelt Plan, and Downtown Cleveland Alliance Step Up Downtown Plan. • Warehouse District Public Realm Plan – Staffed a community-based plan to improve the quality of public spaces in the District. Successes to date include a flower basket and banner program, Warehouse District Anthology (public art), and the W. 6th Streetscape Project. • Gateway District Guide to Development – Staffed a community-based committee to develop a master plan for the Gateway District that serves as a resource for development in the District. • W. 6th Street Streetscape Project – Partnered with the City of Cleveland to manage the development and implementation of $1 million streetscape project along W. 6th Street including coordination of planning, grant application and engineering with the City of Cleveland. Provided stakeholder representation during project construction. • Historic Downtown Design Review – Manage and staff design review for the local landmark districts in Downtown Cleveland. Work includes informal assistance to business owners, property owners, and developers; coordinating formal design review meetings; and supporting the projects at the city level. Further, assist city staff on Downtown-wide design review issues.
Community and Economic Development • City of Cleveland Tax Abatement Policy – Participate in the City’s Equitable Community Development Working Group that studies housing tax policy. Currently undertaking an analysis of the tax abatement policy. Policy revisions will continue to support housing development with mechanisms that combat displacement. • Center City Housing Demand Study – Co-managed a study to understand the market demand in Downtown Cleveland and six adjacent neighborhoods across housing types ranging from low/moderate income housing to for-sale housing. • Community Development Block Grant - Manage the CDBG proposals, contracts, and activities for Historic Gateway Neighborhood Corporation and Historic Warehouse District Development Corporation. • Main Street Initiatives – Provide community and economic development assistance to Warehouse District and Gateway District in Downtown Cleveland using the Main Street Approach, a national model employing the Four Point Approach – Organization, Design, Promotion and Economic Vitality.
• THOMAS STARINSKY Page 2
• Small Box – Conceived, managed, and implemented a creative retail project using three shipping containers as small stores on the edge of a parking lot in the Warehouse District. $40,000 of the $80,000 budget was raised through a crowdfunding challenge. The project proved the demand for retail in Downtown along with other initiatives. • City of Cleveland Storefront Renovation Program – Project management of over 100 signage projects that received over $400,000 in City Investment, which leveraged over $1.5 million in private investment. Technical assistance includes design assistance along with preparation of program application and contracts. • Business Technical Assistance – Provide assistance to business owners including connecting to available spaces, identifying city funding, permitting, and design work. Additionally, provide assistance to existing businesses for issues related to parking, construction related issues, and development. • Development Assistance – Facilitate mixed-use residential development predominately using historic preservation financing tools. Work is primarily in design related issues related to master plan coordination and design review with recent focus shifting to include development financing related to city funding and transit oriented development financing. • Community Engagement – Serve as a resource to community stakeholders on quality of life related issues including bar/night club noise, street and development construction, providing a platform upon which to voice their opinions. • Project Management: Played a leadership role as a board member in the relocation of SPACES, an alternative arts organization. Participation included working with staff, board, and committee members on tasks including developing organizational criteria for a new location; interviewing neighborhood organizations during site selection; reviewing specific buildings for consideration; purchase agreement negotiation; construction management, and fundraising.
Placemaking and Public Art • Kenmore Boulevard Design Guidelines, Akron, Ohio – Working with Kenmore Neighborhood Alliance’s Design Committee to develop design guidelines for the Kenmore Boulevard National Register District. Also, working with KNA and the City of Akron to form a formal design review advisory body. • La Crosse, Wisconsin Placemaking Action Plan – Worked as a consultant with Downtown Mainstreet, Inc., the economic development Main Street organization, to create an action plan for bringing the community to the next level of success. Facilitated a series of meetings with downtown stakeholders to explore how La Crosse can sustain its growth and leverage its current success to bring the Downtown to the next level of achievement. The result was a report with recommended actions related to marketing, place design, and economic development. • Gateway District Street Furniture and Sidewalk Parks – Staffed the Gateway District Public Realm Committee to develop signature furniture to provide essential amenities to the District streetscape and reinforced the identity of the Gateway District. Managed the contract with artist Tom Hubbard on design development through prototype. Currently fundraising for full implementation. • Warehouse District Anthology – Managed the design of a public art project with artist Corrie Slawson that tells the stories of the history and development of the Warehouse District in eight chapters.
THOMAS STARINSKY Page 3
Relevant Employment Experience
Placemaking Consultant • Design Guidelines Development – Kenmore Neighborhood in Akron, Ohio September 2019 - Present • Placemaking Action Plan - La Crosse, Wisconsin January 2017
Historic Warehouse District Development Corporation and Historic Gateway Neighborhood Corporation Associate Director May 2001 – Present
Cleveland Restoration Society 1999 – 2001 Project Manager
Education
Masters of Urban Planning, Design and Development, Cleveland State University Bachelors of Fine Art – Major in Sculpture, Minor in Printmaking, Cleveland Institute of Art
THOMAS STARINSKY Page 4
Other Endeavors
City of Cleveland Equitable Community Development Working Group – May 2019 – present - Invited member of this committee that analyzes housing tax policy.
SPACES – Board Member 2011-Present (Board President 2015-2018) – Active board member of this nationally prominent alternative arts organization. Led the Building Search Committee analyzing potential neighborhoods for the move to a new location, identifying a new location; negotiating the purchase and design of the new space.
Racial Equity and Inclusion Training – September 2016 – Participated in Cleveland Neighborhood Progress’ two- day training as a part of their Year of Awareness Building.
Washington County Heritage Summit – Keynote Speaker - January 2018, “The Stories Our Cities Tell”
Downtown Cleveland Alliance Business Forum – August 2017 - Panelist on the role of urban planning on health and wellness in a downtown workforce
Shaker Heights Landmarks Commission Member – 2011 – Present
Van Aken District Working Group – During 2016 served on an advisory panel for the City of Shaker Heights to guide the zoning, urban design and architecture of this new mixed-use development.
National Main Street Conference – May 2016 Session Presenter on the role of placemaking plays in attracting investments to commercial districts.
Lorain County Historical Society - 2016 Expo Keynote Speaker on “The Role of Historic Preservation in Sustaining Our Cities”
Main Street America – Main Street News, August 2016 article – Small Box – A Creative Retail Project
Heritage Ohio Statewide Conference – Regular session presenter on the role of design on Main Street.
TEDxCLE - Speaker, 2011. “Building Community Through Historic Preservation: Decisions on the Evolution of Cities”
Crain’s Cleveland Business – 40 Under 40 Class of 2006
Memorandum To: Members of Council
From: William M. Ondrey Gruber, Director of Law
cc: David E. Weiss, Mayor Jeri E. Chaikin, Chief Administrative Officer
Date: December 21, 2020
Re: Board of Appeals – Confirmation of Mayor’s Appointments
The Mayor has re-appointed Earl Williams as a regular member, Nancy Moore as an Alternate Member, and Arun Kottha and Joseph MacDonald as citizen members, of the Board of Appeals, and Council is asked to confirm the appointments.
The Board of Appeals is comprised of 5 members and 3 alternate members. • The regular and alternate members are appointed by the Mayor to two-year, calendar-year terms, and must be confirmed by Council. • One member and one alternate member are members of City Council, and the remaining four members and two alternates are citizen members. • The citizen members must reside in the City, and may not hold other public office or employment with the City or the Shaker Heights Board of Education. • At least two of the citizen members must have expertise or substantial experience in one of the following fields: law, real estate, housing management, construction or other housing, health or safety field, provided that such professionals are, in fact, available in the community, as determined by the Mayor.
The current two-year terms of Mr. Williams, Mrs. Moore, Mr. Kottha and Mr. MacDonald (2019-2020) expire on December 31, 2020.
Five other current Board members have one more year of their two-year terms remaining: Patricia Barz Neil Dick
Note that there are two (2) vacant positions on the Board—that is, two alternate member positions.
The Mayor has re-appointed Mr. Williams as a regular Member, Mrs. Moore as an Alternate member, and Mr. Kottha and Mr. MacDonald as Citizen Members of the Board. It is requested that Council confirm the Mayor’s appointments to the Board of Appeals for 2-year terms (2021-2022).
M:/councilmemos/1221boardofappeals-re-appointmentsWilliamsMooreKotthaMacDonald
Council Minutes Via Zoom Due to COVID-19 Public Health Emergency November 23, 2020
The Council of the City of Shaker Heights met in a regular session at 7:00 p.m., Mayor David E. Weiss presiding.
Council Members Present: Ms. Anne Williams Ms. Carmella Williams Mr. Earl Williams Mr. Zimmerman Mr. Malone Mrs. Moore Mr. Roeder
Council Members Absent: None
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Audio of this meeting may be found here through February 23, 2021.
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At 7:00 p.m. a Joint Council/Finance Committee work session was held.
Finance Committee members present: Martin Kolb Anthony Moore Linda Lalley
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Finance Director John Potts, Information Technology Director Frank Miozzi, Planning Director Joyce Braverman, Police Chief Jeff DeMuth, Fire Chief Pat Sweeney, Public Works Director Patricia Speese, and Recreation Director Alexandria Nichols presented the Proposed 2021 Capital Budget by Department.
The Mayor asked the Clerk of Council to read into the record public comments received on the capital budget.
Clerk of Council Ms. Chaikin read aloud the comments she received in an email from Frank Goforth of 3643 Latimore. “First, I have great respect for Recreation Director Nichols and have no intention to make the job more difficult. The 10-year projected capital budget for the Thornton ice rink is
$9,653,500, the 10 year projection for the swimming pool is $756,000, the projection for all city tennis courts is $457,000, and all basketball courts is $250,000. The cost to city residents for ice skating is grossly out of proportion to other activities, particularly when considering the actual number of resident skaters served each year. I am asking the City Council to place a moratorium on capital expenditures for the ice rink until the Joint Facilities Task Force completes a separate operating plan for the ice rink which will amortize this capital and demonstrate a taxpayer cost no greater than the average for all recreational activities other than the ice rink, on a per resident basis.”
Mayor Weiss offered those participating the opportunity to “raise their hand” to provide public comment on the capital budget.
No comments were offered.
* * * *
At 8:45 p.m. Council returned to the regular meeting.
Confirming the Mayor’s reappointment of Lee Trotter to the Civil Service Commission.
Human Resources Director Sandra Middleton stated that Lee Trotter adds great value and does not cost the City anything because he is a volunteer. He has served diligently on the Civil Service Commission for some time. He started initially filling an unexpired term, then served a six-year term. This request is for his continued service on the Civil Service Commission for another six-year term.
Mayor Weiss stated that Mr. Trotter is a great asset and we are pleased to make this appointment.
It was moved by Mr. Earl Williams, and seconded by Ms. Anne Williams to confirm the Mayor’s appointment of Lee Trotter to the Civil Service Commission.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
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It was moved by Ms. Anne Williams, and seconded by Mr. Earl Williams, that the minutes of the special meeting of October 13, 2020, be approved as recorded.
Council Meeting November 23, 2020 Page 203
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
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It was moved by Ms. Anne Williams, and seconded by Ms. Carmella Williams, that the minutes of the regular meeting of October 26, be approved as recorded.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
* * * *
The Mayor asked the Clerk of Council to read into the record public comments received on any of the agenda items.
Clerk of Council Ms. Chaikin stated that no public comments were received on any agenda items by email or by phone.
Mayor Weiss offered those participating the opportunity to “raise their hand” to provide public comment on agenda items.
No comments were offered.
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Ordinance No. 20-96, by Mr. Roeder, approving the appointment of Alexandria Nichols as the City’s representative to the Shaker Heights Youth Center Board of Trustees, to represent the City’s interests.
Chief Administrative Officer Jeri E. Chaikin stated that most everyone is familiar with the Shaker Heights Youth Center which has been around since 1970. The City contributes to the Youth Center’s operations about $70,000 each year, currently in the proposed budget for 2021 as well. The Youth Center has a number of programs with our middle school and high school youth which are listed in the memo distributed. Recent programs include the MyCom Shaker program and working with MOOS, Making Our Own Spaces. The Recreation Department works closely with the Youth Center and the Youth Center has asked Recreation Director Alexandria Nichols to join their board. In order to eliminate any
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conflict of interest, Council is requested to officially appoint Director Nichols to the Youth Center board for a two-year term beginning February 10, 2021, to represent the interests of the City.
It was moved by Mr. Roeder, and seconded by Mrs. Moore, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-96 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mr. Roeder, and seconded by Mrs. Moore, that Ordinance No. 20-96 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
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Ordinance No. 20-97, by Mr. Earl Williams, accepting a proposal and authorizing a personal professional services contract with Shark & Minnow Inc., in the total amount not to exceed $135,000, for the period January 1, 2021 through December 31, 2022 for professional marketing and public relations services.
Communications and Marketing Director Julie Voyzey stated that this request is to enter into a new contract with Shark & Minnow per the continuation of our Shaker 365 marketing campaign. Shark & Minnow is a certified WBE/FBE firm. This is a $135,000 contract for two years beginning January 1, 2021 through December 31, 2022. This multi-year cohesive marketing campaign reflects the diversity and unique amenities of the City. An ongoing campaign is key to remaining competitive in the region by placing Shaker at the top of people’s minds as they relocate. It is especially important in light of the impact of the ongoing pandemic and unique threats to our economy and potentially our tax base. Now more than ever we need to redouble our efforts to attract and retain residents. A new contract would enable the department to continue to build on the momentum of this campaign and seamlessly expand it with a particular emphasis on the attract messaging. As is often the case with personal services contracts, especially those focused on creative work, continuing the relationship with the team once a creative direction is established and proven successful is critical to building on the momentum of the campaign. It takes years to establish a relationship with a creative team so they can work seamlessly as an extension of the department. A successful campaign requires the creative team to have a deep understanding of the dynamics of the community and all of its diversity and be able to reflect it authentically in a marketing campaign. Shark & Minnow has proven itself up to the challenge and worthy of an additional contract. The team has consistently demonstrated a commitment and willingness to go way beyond the contract in
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part because several team members live in Shaker Heights and are dedicated to its success and its future. Funds sufficient to cover the costs of the contract are regularly allocated in the department’s annual operating budget. This item is requested with a suspension of the rules as it has been presented and discussed at both the Administration and Finance Committees.
Council member Ms. Carmella Williams stated that this item was reviewed and approved by the Administration Committee. They agreed that not only continuing this relationship is a good idea but Shark & Minnow has done an excellent job in their marketing. There was some discussion about the process of creating more opportunities for minorities and women-owned businesses.
Council member Mrs. Moore stated that this item was reviewed and unanimously approved by the Finance Committee.
Council member Mr. Malone stated that he supports this initiative and asked how we measures success in this arena. It is very difficult to do other than measuring more people coming into the City.
Director Voyzey stated that measuring the success of marketing campaigns can be a little squishy. Our goal obviously is to attract as many residents as we can to the City, or at least that is the primary goal of the campaign. We have seen the real estate market is very robust even through the pandemic. They would like to take some credit for that but of course it is impossible to measure the direct line between one person deciding to either stay or choose Shaker. However, they do measure as many things as they possibly can particularly on social media. She speaks with Shark & Minnow regularly about looking at the growth in our social media platforms to see the level of not only people following us but people engaging with us, how many clicks we get in all of the marketing, and on any videos we produce how long people watch. Those are the sorts of metrics they have in terms of hard data they do track.
It was moved by Mr. Earl Williams, and seconded by Ms. Carmella Williams, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-97 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mr. Earl Williams, and seconded by Ms. Carmella Williams, that Ordinance No. 20-97 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
Council Meeting November 23, 2020 Page 206
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Ordinance No. 20-98, by Mr. Malone, administrative acceptance of the approval of the City Planning Commission and confirmation of the granting of a Conditional Use Permit for a dog grooming business at True Vibes Unleashed, located at 3702 Lee Road, pursuant to Section 1213.05 of the City’s Zoning Code.
Planning Director Joyce Braverman stated that this is a request for a conditional use permit for a use similar to an animal hospital for this dog grooming business. This business will take a vacant commercial space near the corner of Lee and Nicholas and they propose to provide a dog grooming service and yoga sessions with the clients and their dogs. They will have one to three staff members in the space Monday through Thursday, and Saturday, 9 a.m. to 5 p.m.; and yoga classes will be scheduled in the early mornings on Friday and Saturday. This item is requested with a suspension of the rules in order for renovations to begin for this business.
Council member Mr. Malone stated that this item was reviewed and approved by the City Planning Commission. It is a nice addition and complementary use to the Process Canine building.
Mayor Weiss stated that this is a great example of trying to leverage success with further successes. This is a great complementary use. This begins to create a core business in this block. We are very pleased.
It was moved by Mr. Malone, and seconded by Ms. Carmella Williams, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-98 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mr. Malone, and seconded by Ms. Carmella Williams, that Ordinance No. 20-98 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
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Council Meeting November 23, 2020 Page 207
Ordinance No. 20-99, by Ms. Carmella Williams, authorizing the application for and acceptance of a grant of Community Development Block Grant (“CDBG”) funds in the amount of $150,000 from the Cuyahoga County Department of Development’s 2021 Competitive Municipal Grant Program for Southern Moreland Neighborhood Traffic Calming, with focus on Scottsdale Boulevard and Chelton Road, and declaring an emergency.
Planning Director Joyce Braverman stated that this application is to the County for block grant funds for the maximum amount of $150,000 with no local match required. This is part of a competitive program that the County has each year and this year they have $2.7 million for the program and will award up to 12 grants. All projects must be listed as an eligible activity and must be located in a low to moderate income area or investment target area (ITA). Scottsdale has become a popular cut through from Cleveland to Lee and both Scottsdale and Chelton are often used to avoid the traffic light at Chagrin and Lee. Neighbors have been discussing this problem and expressed concerns for the last 20 years. This grant will help fund construction of traffic calming devices and improvements to slow vehicles, reduce the amount of traffic, and reduce the speed of traffic cutting through the neighborhood. The grant will not cover engineering estimated at $30,000 for this project. We held a required public hearing for the block grant program and 31 people attended, and 5 Moreland neighbors spoke in favor of the project. In addition, Moreland Neighbor Night conversations have focused on this issue and there is a subcommittee meeting about this issue. This item is requested as an emergency with a suspension of the rules as grant applications and supporting legislation is due December 11 to the County.
Council member Mrs. Moore stated that this item was reviewed and unanimously approved by the Finance Committee.
Mayor Weiss stated that there was a public hearing where community members did express opinions on this project as well as others. There are always many more initiatives we would like to do than we have dollars available for so he wanted to make it clear to the public and those who attended that we are aware of the additional items, but believe this is the most appropriate use of these dollars at this time. We will take the other suggestions that were made under advisement and consider them in the future. This seems to make good sense and received significant support from the community not only at the public meeting but as well as elsewhere, including Neighbor Night.
Ms. Carmella Williams commended Director Braverman and her team for the work they put into this grant. This is an example of the community work and positive action from the City on a problem.
It was moved by Ms. Carmella Williams, and seconded by Mrs. Moore, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-99 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Council Meeting November 23, 2020 Page 208
Moved by Ms. Carmella Williams, and seconded by Mrs. Moore, that Ordinance No. 20-99 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
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Ordinance No. 20-100, by Mrs. Moore, authorizing the application for and acceptance of a grant from the Cuyahoga County Department of Development 2021 Community Development Supplemental Grant (“CDSG”) Program in the amount of $50,000 to fund the restoration of original wood windows and doors at City Hall.
Planning Director Joyce Braverman stated that this application to the County is for a supplemental grant funded by casino money so we have to meet a community need related to health and welfare, but it does not have the same conditions as block grants. Our application is for the restoration of 26 wood windows and 2 exterior doors on the former fire house at City Hall. They have deteriorated significantly and several of them are inoperable due to damage and age. This will complement the overall restoration of the second floor fire house, an ongoing City Hall project. We also have received a grant from the certified local government fund at the State of Ohio in the amount of $25,160 specifically for the restoration of the windows. This grant will help satisfy the 40% required match. This item is requested with a suspension of the rules as applications are due January 8.
Council member Mrs. Moore stated that City Hall is a landmark building so windows must be restored if at all possible. This is why these grants are so important. There is a $65,000 estimate for exterior painting of City Hall which includes items other than the window restoration. This item was reviewed and unanimously approved by the Finance Committee.
Mayor Weiss stated that once again this is a good opportunity to leverage multiple grants hopefully to accomplish our goals here.
It was moved by Mrs. Moore, and seconded by Ms. Anne Williams, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-100 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Council Meeting November 23, 2020 Page 209
Moved by Mrs. Moore, and seconded by Ms. Anne Williams, that Ordinance No. 20-100 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
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Ordinance No. 20-101, by Mr. Earl Williams, authorizing a contract with Senior Transportation Connection (STC), for the provision of senior transportation services for the period January 1, 2021 through December 31, 2021, in the maximum amount of $100,000, and declaring an emergency.
Recreation Director Alexandria Nichols stated that the City of Shaker Heights has been contracting with Senior Transportation Connection (STC) for transportation services for over 10 years. Each year around 150 – 250 people register for this service available to residents ages 60 and over. This is a partnership with a regional organization that improves the efficiency of our operations because we are able to offer this service for transportation through STC and the City does not incur any major overhead. Users of STC are permitted 2 round trips per week. Not all people who register use the service but those who do most often use it for medical appointments, dialysis, and group shopping trips. Typically we have upward of 4,000 trips per year. Of course 2020 has been very different. The pandemic seems to have slowed everything down. We saw significantly reduced transportation needs and trips were down by about half. In 2020 the City budgeted $110,000 for STC services but to date we have only spent about $65,000. Medical trips can go anywhere from Cleveland Clinic and University Hospitals main campuses to a variety of other medical facilities in Solon, Willoughby Hills, Euclid and Warrensville Heights. Riders share in the costs outside of the City costs based upon the ride type. Medical trips and group rides have a recommended $1 donation. Personal rides require a fare for all riders of $5. Donations are voluntary but the fare is mandatory. STC is proposing a 3% fee increase for the contract period. The original request was for a 7% increase but we were able to negotiate it back to 3%, a modest increase more like we have seen over the last few years. We suspect the pandemic is going to continue to impact spending so we only budgeted $100,000 for STC for 2021 for a not to exceed contract for the period January 1, 2021 through December 31, 2021. This item is requested as an emergency with a suspension of the rules so we can begin the signature phase of the contract so it can be fully executed prior to the first of the year.
Council member Mr. Earl Williams stated that this item was reviewed and approved by the Recreation Committee.
Council member Mrs. Moore stated that this item was reviewed and unanimously approved by the Finance Committee.
It was moved by Mr. Earl Williams, and seconded by Mrs. Moore, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-101 be placed upon its final enactment.
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Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mr. Earl Williams, and seconded by Mrs. Moore, that Ordinance No. 20-101 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
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Ordinance No. 20-102, by Mr. Zimmerman, authorizing the application for and acceptance of grant funds in the amount of $9,000 from the Cuyahoga County OVI Task Force for additional traffic enforcement patrols, and declaring an emergency.
Chief of Police Jeffrey DeMuth stated that this application is for grant funds in the amount of $9,000 to be used for additional traffic enforcement patrols offered by the Cuyahoga County OVI Task Force administered by University Hospitals. We have been a member of the OVI Task Force for some time and that makes us eligible to apply for this grant to reduce crashes and focus on crash causing violations with a zero tolerance in traffic enforcement. The grant will reimburse overtime expenditures including fringe benefits. Since 2013 we have received over $52,000 from this grant at no cost to taxpayers. This item is requested as an emergency with a suspension of the rules so it can be included in the 2021 operational budget.
Council member Mr. Zimmerman stated that this item was reviewed and unanimously approved by the Safety and Public Works Committee.
Council member Mrs. Moore stated that this item was reviewed and approved by the Finance Committee. There was a question about the purpose of this grant to show zero tolerance for traffic enforcement with respect to OVI crashes and injuries resulting from them, what zero tolerance meant and how it is enforced in Shaker.
Council member Mr. Earl Williams stated that this program has been very successful and specifically applies to juveniles driving.
It was moved by Mr. Zimmerman, and seconded by Mrs. Moore, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-102 be placed upon its final enactment.
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Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mr. Zimmerman, and seconded by Mrs. Moore, that Ordinance No. 20-102 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
* * * *
Ordinance No. 20-103, by Mrs. Moore, authorizing a three-year personal services contract, from December 7, 2020, through December 6, 2023, with TAC Computer Inc., in the total not to exceed amount of $89,262, for support and records management maintenance for the Department of Police, and declaring an emergency.
Chief of Police Jeffrey DeMuth stated that the proposed three-year personal services contract with TAC Computer Inc. is for standard software maintenance in an annual amount of $29,754. The current software maintenance agreement expires December 6, which was also for three years, in the amount of $28,994. The Police Department has utilized TAC and their public safety software since the merger with Heights Hillcrest Communications Center (HHCC) in November 2017. Member agencies of HHCC, including the Shaker Heights Police and Fire Departments agreed to migrate to TAC as the provider for Records Management Software (RMS) and Mobile Data Terminals (MDT) software to realize operational efficiencies associated with everyone at HHCC using the CAD software. As such TAC becomes a proprietary software issue and TAC is the only entity that can provide maintenance support for their software. This item is requested as an emergency with a suspension of the rules so we can provide uninterrupted maintenance of our RMS and MDT software.
Council member Mr. Zimmerman stated that this item was reviewed and unanimously approved by the Safety and Public Works Committee. They learned that this particular software is not necessarily the most user friendly and well-liked by users in Shaker Heights. It works but he has the sense that it is not everything that the users would like it to be but the reality is this is what has been agreed upon by our departments and others in the area. It is a situation where there is no choice. The one thing that came out of it was a hope and desire that as time goes on other alternative providers would be looked into.
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Council member Mrs. Moore stated that this item was reviewed and unanimously approved by the Finance Committee. Their conversation echoed that of the Safety and Public Works Commission. Obviously we do not have a lot of options here.
It was moved by Mrs. Moore, and seconded by Mr. Zimmerman, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-103 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mrs. Moore, and seconded by Mr. Zimmerman, that Ordinance No. 20-103 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
* * * *
Ordinance No. 20-104, by Mrs. Moore, authorizing an agreement with The Greater Cleveland Regional Transit Authority for reimbursement by GCRTA for the City’s maintenance of the grounds adjacent to the Rapid Transit rail lines along Shaker Boulevard and Van Aken Boulevard, for the years 2021, 2022, and 2023, in the total amount of $824,306.
Public Works Director Patricia Speese stated that the City has had a grounds maintenance agreement with GCRTA since 1982 as a follow up to the transfer agreement of the rail lines to RTA in 1975. This agreement enables the City to maintain the property along both rail lines in accordance with Shaker standards and RTA reimburses the City for maintenance, including grass cutting, tree trimming, fertilizer, mulching as well as staff attending RTA plant training. There is a 1.5% increase in labor costs each year of the three-year contract. The Safety and Public Works Committee asked about the discrepancy in trees along the Shaker rapid line versus the Van Aken rapid line. The Planning Department provided information that the residents along Shaker Boulevard contributed to pay for the costs of the trees to go along Shaker Boulevard. We will include in an upcoming capital program with RTA to add more trees along the Van Aken rapid line as part of an improvement which also includes the brick wall along Van Aken that has deteriorated. This agreement in the amount of $824,306 is a standard three-year agreement that we have had now with RTA for almost 40 years. This item is requested with a suspension of the rules.
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Council member Mr. Zimmerman stated that this item was reviewed and unanimously approved by the Safety and Public Works Committee. He appreciates the historical information about the trees.
Council member Mrs. Moore stated that this item was reviewed and approved by the Finance Committee. They were particularly complimentary about the 1.5% increase negotiated. She is looking to a tree capital request in the future along with the maintenance agreement since trees die.
Council member Mr. Earl Williams asked about the wall in the right-of-way being wider.
Director Speese stated that the wall repair is included in the agreement but she is not sure of the size of the right-of-way. The cost is actually a 50:50 split with the City. However, RTA has improved the brick wall up to Woodland in Cleveland.
Mayor Weiss stated that RTA is working their way eastward along that rapid line in improving the wall.
Council member Mr. Malone thanked Director Speese for following up with the history of the trees. It is important if we are going to hold RTA to a Shaker standard that the standard be applied equally to both transit lines in the City.
It was moved by Mrs. Moore, and seconded by Mr. Zimmerman, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-104 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mrs. Moore, and seconded by Mr. Zimmerman, that Ordinance No. 20-104 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
* * * *
Ordinance No. 20-105, by Mrs. Moore, authorizing a contract with the Cuyahoga County Board of Health for the period January 1, 2021 through December 31, 2021, in the total not to exceed amount of $155,041, to handle health permitting, licensing and enforcement under Ohio law, and to provide various health related services to the City’s residents.
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Chief Administrative Officer Jeri E. Chaikin stated that up until 2017 the City had its own Health Department. At that point Shaker Heights and the City of Cleveland were the only communities in Cuyahoga County that were not members of the Cuyahoga County Board of Health (CCBH). The State of Ohio requires a community to either be part of the CCBH or provide their own health services. The state legislature had determined that all health departments had to become accredited. After we analyzed the cost and benefits of the extra resources the City would need to become accredited Council voted in 2017 to disband our Health Department and join the CCBH as of January 1, 2018. Our first contract for 2018 was at the rate of $4.12 per resident. The next contract had a rate of $4.74 for 2019 and $5.45 for 2020 per resident. For 2021 the CCBH has proposed no cost increase which would leave the total contract amount at $155,041, the same as 2020. The programs and services remain the same and in addition due to the COVID-19 pandemic, CCBH has had a large lead role in the county working closely with our Fire Department with our Fire Chief as the Commander for this incident. This item is requested with a suspension of the rules.
Council member Ms. Carmella Williams stated that this item was reviewed and approved by the Administration Committee.
Council member Mrs. Moore stated that this item was reviewed and unanimously approved by the Finance Committee.
Mayor Weiss stated that the relationship between the CCBH and the City generally and particularly with Fire Chief Patrick Sweeney during the pandemic has been very good. If there has ever been a year where we have needed their services this is it and the relationship has been terrific. He has been on a number of calls with a variety of representatives of the CCBH and the Fire Chief. The CCBH has provided terrific service to our residents and community during an exceedingly challenging period.
It was moved by Mrs. Moore, and seconded by Ms. Carmella Williams, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-105 be placed upon its final enactment.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mrs. Moore, and seconded by Ms. Carmella Williams, that Ordinance No. 20-105 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
Council Meeting November 23, 2020 Page 215
* * * *
Ordinance No. 20-106, by Mrs. Moore, authorizing a lease agreement between the City and Early Childhood Enrichment Center Inc. for the City-owned property known as the Shaker Family Center at Sussex, located at 19824 Sussex Road, for the period January 1, 2021 through December 31, 2022, and the payment to Early Childhood Enrichment Center Inc. in the amount of $104,000 for 2021 for management and maintenance of the property.
Chief Administrative Officer Jeri E. Chaikin stated that Family Connections (FC), the former Shaker Family Center organization, has determined to move its headquarters out of the City of Shaker Heights and let us know about a year ago they would not be renewing their lease for use of the former Sussex School building and management of the building effective December 31, 2020. The Early Childhood Enrichment Center (ECEC) also a long time tenant of the building has requested to be the lessee and will sublease to Carol Nursery. Originally ECEC thought they would be able to enter the lease without a subsidy we have been giving to Family Connections but given COVID-19 where they were closed down in March, employees took a 25% pay cut, and increased tuition for all families by $200 monthly, they have asked for a similar subsidy at $26,000 less than we were giving Family Connections annually. In this lease we are recommending a two-year term beginning January 2021, and a renewal term to be determined by April 1, 2022 by the City’s authority to grant an additional term. ECEC will maintain and operate the building. The subsidy will be $104,000 and pretty much covers management costs, janitorial costs, and maintenance services. The City will continue as we did with Family Connections to pay for any individual repair exceeding $1,000 and also pay for services for which we contract for all of our buildings like elevator maintenance, fire extinguisher maintenance, etc. The proposed lease provides for a subsidy of $104,000 just for 2021 and allows ECEC to ask for a subsidy for 2022 which Council may determine at their next budget process. As part of Forward Together, the discussion among the City, School and Library about all institutional facilities, we are certain that the former Sussex School will be part of that discussion. This item is requested with a suspension of the rules so we can work with Family Connections and ECEC on the transition.
Council member Ms. Carmella Williams stated that this item was reviewed and approved by the Administration Committee.
Council member Mrs. Moore stated that this item was reviewed and unanimously approved by the Finance Committee. This is one of the few City-owned buildings that still remains and an extremely important economic catalyst for the Sussex area and adjacent neighborhoods. Until we determine what would be the best use for it or a better use than is currently there, she thinks it is important we keep the building going forward in its current direction.
It was moved by Mrs. Moore, and seconded by Ms. Anne Williams, that the rule requiring ordinances to be read on three different days be suspended and Ordinance No. 20-106 be placed upon its final enactment.
Council Meeting November 23, 2020 Page 216
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Motion Carried
Moved by Mrs. Moore, and seconded by Ms. Anne Williams, that Ordinance No. 20-106 be enacted as read.
Roll Call: Ayes: Ms. Anne Williams, Ms. Carmella Williams Mr. Earl Williams, Mr. Zimmerman Mr. Malone Mrs. Moore, Mr. Roeder
Nays: None
Ordinance Enacted
* * * *
The Mayor asked the Clerk of Council to read into the record public comments received on other items.
Clerk of Council Ms. Chaikin stated that no public comments were received on other items by email or by phone.
Mayor Weiss offered those participating the opportunity to “raise their hand” to provide public comment.
No comments were offered.
* * * *
There being no further business before Council, the Mayor adjourned the meeting at 9:46 p.m.
______DAVID E. WEISS, Mayor
______JERI E. CHAIKIN, Clerk of Council
Council Meeting November 23, 2020 Page 217
Memorandum
To: City Council From: Assistant Finance Director, Cheryl A. Arslanian cc: Mayor David E. Weiss Chief Administrative Officer Jeri E. Chaikin Director of Finance, John J. Potts Date: December 21, 2020 Re: Annual Support & License Agreement-Tyler Technologies, Inc (MUNIS)
The City is requesting a three year license and support agreement with Tyler Technologies, Inc., MUNIS Division (“Tyler”) for the support and licensing of the MUNIS application that is used to manage the City’s financial system. Under the contract with Tyler, the City will obtain an updated license and support agreement for the ongoing use and related support of the MUNIS software. This agreement needs to be approved by Council due to the sole source nature of the contract and because the contract amount is over $25,000.
Tyler provides the City, as licensee, access to the MUNIS integrated financial system software. The contract also provides the City with support from the vendor (Tyler) for the various modules of the system. These modules include accounts payable, purchasing, payroll, general accounting, fixed assets, general billing and budget. The three-year term provides the benefit of lessening the administrative burden through streamlining the renewal process but also provides recourse if the proposed cost in the subsequent years is more than anticipated. Under the terms, the City retains the ability to terminate the agreement prior to the end of the current contract year upon notification to Tyler.
The Finance Department is seeking approval of the license and maintenance contract, for the three year term, in the amount of $325,100. The 2021 contract amount is $103,255 with the subsequent years of the agreement increasing at fixed rate of approximately 5% per year. Funds, for the 2021 amount, are available in the 2021 Finance operating budget. The cost of support for 2022 and 2023 will be $108,283 and $113,562 respectively.
The annual cost increase in the support agreement is a standard fixture of software license and support agreements. MUNIS is a proprietary software application and clients, like the City, are bound to rely on the vendor for access to and support of the product. Tyler has adopted an “evergreen approach” to the development and support of MUNIS. The annual fee includes access to all new functionality and upgrades to newer versions of the application. Shaker Heights will be taking advantage of this approach in 2021 or 2022 as Finance will be upgrading our installation of MUNIS to the next version
and implementing new reporting tools. The upgrade to the new version and the implementation of the new reporting tools are included within this support agreement.
While the sole source nature of the service limits our ability to seek alternative software support, we can leverage the available components of MUNIS to get more for the money we spend on annual maintenance and support. In addition to the upgrade and new reporting features, Finance has continued to expand the use of existing functionality and integration with new products like ExecuTime timekeeping, Advanced Scheduling and Employee Self Service. These maintenance agreements are not included in this agreement because they are on a different/later billing cycle and are less than $25,000.
This request was presented to the Finance Committee on December 14, 2021 and the Committee unanimously recommended approval of the contract. The Finance Department is requesting that City Council approve the three-year license and support agreement contract with Tyler Technologies, Inc., MUNIS Division for financial system usage and support commencing February 11, 2021 and expiring on February 10, 2024. Finance is requesting that Council approve this request on first reading so that we can work to get the contract renewal in place and preserve ongoing support of the City’s financial system.
2 ORDINANCE NO. BY:
Accepting a proposal and authorizing a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $325,100 for the period February 11, 2021, through February 10, 2024, for an annual license and support agreement for the City’s financial system.
WHEREAS, the Finance Department received a proposal from Tyler Technologies, Inc., MUNIS Division, for an annual license and support agreement for the City’s financial system; and
WHEREAS, Tyler Technologies, Inc., MUNIS Division, is the only vendor that can provide the software license and support for the City’s financial system because it is a proprietary system; and
WHEREAS, pursuant to Section 141.03 of the Codified Ordinances, the Director of Finance has recommended that the City enter into a personal services contract with Tyler Technologies, Inc., MUNIS Division, at the rates set forth in its proposal, for a total amount of THREE HUNDRED TWENTY- FIVE THOUSAND ONE HUNDRED DOLLARS ($325,100) for the period February 11, 2021 through February 10, 2024, for an annual license and support agreement for the City’s financial system.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. This Council hereby accepts the proposal of Tyler Technologies, Inc., MUNIS Division, at the rates set forth in its proposal, in the total amount of THREE HUNDRED TWENTY-FIVE THOUSAND ONE HUNDRED DOLLARS ($325,100) for the period February 11, 2021 through February 10, 2024, for an annual license and support agreement for the City’s financial system.
Section 2. The Mayor is hereby authorized to enter into a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of THREE HUNDRED TWENTY-FIVE THOUSAND ONE HUNDRED DOLLARS ($325,100) for the period February 11, 2021 through February 10, 2024, for an annual license and support agreement for the City’s financial system. Said license and support agreement shall be in the form as approved by the Director of Law.
Section 3. This ordinance shall take effect from and after the earliest time allowed by law.
Enacted
Approved this _____ day of ______2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council coun20/1214tylermunis
Memorandum
To: Members of City Council cc: Mayor David E. Weiss Chief Administrative Officer Jeri E. Chaikin
From: Director of Finance John J. Potts
Date: December 21, 2020
Re: Then and Now Approval
Section 5705.41 (D) (1) requires in part that the fiscal officer certify that amounts required to meet obligations have been lawfully appropriated and are available for expenditure prior to the obligations being incurred. If this is not done the fiscal officer may make such certification, after the fact (commonly referred to as “Then and Now”), however if the amount of the obligation is $3,000 or more City Council must approve payment within 30 days of such certification.
This item was presented and approved by the Finance Committee on December 14, 2020. City Council is requested that the Then and Now Certificate presented be authorized on first reading and as an emergency for the transaction(s) listed on Exhibit A and the payments be approved.
EXHIBIT A Then and Now Certification Summary October 27 - December 21, 2020
Invoice PO Dep't PO # Warrant Amount Vendor Reason Date Date Law 20002111 11/12/20 11/13/20 112020 $4,751.97 Cuyahoga County Refund payment made back to the County as a result of a County error in applying a 2016/2017 tax payment on a parcel that became tax exempt.
ORDINANCE NO. BY:
Authorizing the execution of Then and Now Certificates by the Director of Finance and the payment of amounts due for various purchase orders, and declaring an emergency.
WHEREAS, pursuant to Ohio Revised Code Section 5705.41(D)(1), the City may not enter into any contract or give any order involving the expenditure of money unless there is attached thereto a certificate of the City’s Director of Finance that the amount required to meet the obligation has been lawfully appropriated for such purpose and is in the treasury or in process of collection to the credit of an appropriate fund free from any previous encumbrances; and
WHEREAS, Ohio Revised Code Section 5705.41(D)(1) further provides that in such circumstances when no certificate is furnished as required and the expenditure is for $3,000 or more, the City’s Council, as the City’s taxing authority, may authorize the drawing of a warrant in payment of amounts due upon such contract or order upon certification by the Director of Finance that there was at the time of the making of such contract or order and at the time of the execution of such certificate a sufficient sum appropriated for the purpose of such contract and in the treasury or in process of collection to the credit of an appropriate fund free from any previous encumbrances; and
WHEREAS, such certificate of the Director of Finance is known as a “Then and Now Certificate,” meaning that the funds were available when the contract was made and when the amount due under the contract is paid; and
WHEREAS, the City is issuing Then and Now Certificates in connection with payments due and owing, as shown on Exhibit A attached hereto; and
WHEREAS, this Council’s approval is necessary for the execution by the Director of Finance of Then and Now Certificates and to authorize the payment of amounts due under the contracts or orders, requiring the expenditure of $3,000 or more, subject to the Council- approved Then and Now Certificates.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. The Council of the City of Shaker Heights, pursuant to Section 5705.41(D)(1) of the Ohio Revised Code, hereby approves the execution of Then and Now Certificates by the Director of Finance and authorizes payments due and owing, in accordance with the schedule attached hereto as Exhibit A and incorporated herein.
Section 2. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City in order to meet the requirements of state law and, therefore, this ordinance shall take effect immediately upon its enactment and approval by the Mayor.
Enacted
Approved this ___ day of ______, 2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council
coun20/1026thenandnowOCT
2
EXHIBIT A Then and Now Certification Summary October 27 - December 21, 2020
Invoice PO Dep't PO # Warrant Amount Vendor Reason Date Date Law 20002111 11/12/20 11/13/20 112020 $4,751.97 Cuyahoga County Refund payment made back to the County as a result of a County error in applying a 2016/2017 tax payment on a parcel that became tax exempt.
Memorandum
To: City Council From: Patricia Speese, Director of Public Works cc: Mayor David Weiss Jeri E. Chaikin, CAO
Date: December 21, 2020 Re: Recommendation to Enter into an Agreement with Quality Control Inspection for Construction Observation Services for Work within the Right of Way
Within a given year, multiple utilities are performing work within the Right of Way. In 2018, Public Works distributed Request for Proposals and entered into a contract with a consulting firm for construction observation, responding to residents, following up with the utilities contractor on restoration and ensuring maintenance of traffic plans are being adhered to. Following this approach allowed Public Works staff to concentrate on other activities and projects happening throughout the City.
On October 19, 2020 the City of Shaker Heights solicited proposals from six (6) consultants. The intent of this service and the Request of Proposal is to have a Construction Observer onsite for projects estimated to be $20,000 or longer than two (2) weeks. It should be noted that the RFP stated there was no guarantee for a minimum or maximum number of hours in a given year. This would be dependent on work that is occurring in the Right of Way. The contract would be based on individual task orders in 2021. The contract could be renewed in 2022 and 2023 at the City’s discretion. Payment for the Construction Observation would be at the expense of the utility working in the Right of Way. We have consulted other communities who have similar consulting services and our approach is consistent with these other communities.
When developing the RFP, it was decided the fee table would be based on the projected number of hours based on past years utilization of this contract and the hourly rate of the construction observer.
The scoring was based on criteria outlined in the RFP and consisted of:
• Technical Approach (40%) • Project Team Experience (30%) • Firm’s Past Experience (30%)
Proposals were submitted by the consultants on November 6, 2020. Evaluations were performed by myself, the Assistant Director of Public Works and Public Work’s Utility Coordinator. Please see below for the firms and the breakdown of the scoring and hourly rate for the next three years:
Avg. Firm 2021 Hourly Rate 2022 Hourly Rate 2023 Hourly Rate Score $60.47 $61.68 $60.47 – $62.91 $60.47- QCI 96 Revised Revised GPD 93 $57.00 $58.50 $60.00 Thomarios 90 $50.00 $51.50 $53.05 HR Gray 91 $75.00 $77.25 $79.57
Based on the scoring of the different consultants and their previous work under the 2018-2020 Construction Observation contract, Public Works negotiated a reduced fee for years 2022 & 2023 with QCI; note, the hourly rate in 2021 is the same hourly rate QCI is billing for 2020. In addition to the 2018-2020 Construction Observation contract, Public Works has utilized QCI on other projects and have been satisfied with their level of professionalism and project commitment.
This request was presented to the Safety & Public Works Committee at their December 4, 2020 and the Finance Committee on December 14, 2020; both Committees passed unanimously. Councilman Malone asked if other communities have this arrangement and we know that several cities do and Dominion Energy has a streamlined system in place for these funds to be used to pay for this type of observer. Finance Committee Citizen Member Linda Lalley inquired if there was any push back from the utilities companies and needing to pay for construction observation service. Our Right of Way requirements, to include construction observation, are consistent with other municipalities. Additionally, the utility companies recognize the larger projects are a burden to both the City and residents; a construction observer is a useful asset to minimize complaints and ensure City standards are being meet. Councilman Roeder asked how the proposals were reviewed and consultant were selected. Public Works staff reviewed and evaluated the proposals based on the technical approach, project team and the firm’s previous experience. This is done prior to reviewing the fee. QCI has performed this service for the City in the past and has the staff capacity to handle multiple projects concurrently. While modest, they were willing to reduce the fee showing their commitment to providing a proven service at a fair cost. Councilwoman Moore stated that one of the reviewers was the Utility Coordinator, which is also the City Forester. It was reiterated that there is a symbiotic relationship between the role of the Utility Coordinator and the City Forester which results in both the protection of trees during construction and ensuring City requirements are maintained.
Based on their understanding of the City’s expectations, proposed project team and technical approach, we request this be passed as an emergency under suspension of the rules so we can proceed with using QCI for construction observations services for the work within the Right of Way in 2021.
2 ORDINANCE NO. BY:
Accepting a proposal and authorizing a personal, professional consultant contract with Quality Control Inspection, Inc., for construction observation and related services for work within the City’s right-of-way that is required under Section 153.03(f) of the Codified Ordinances, and declaring an emergency.
WHEREAS, Section 153.03(f) of the City’s Codified Ordinances authorizes the Director of Public Works to require, as a condition of a Construction Permit issued under Section 153.03, that the applicant deposit funds sufficient, in the reasonable determination of the Director, for the City to either employ in-house inspection services or hire a professional construction inspection firm to inspect the work performed by or on behalf of the applicant to ensure compliance with all applicable laws and regulations, the terms and conditions of the Construction Permit, and the terms and conditions of all other permits required for the work by the City; and
WHEREAS, the Director of Public Works determined to contract with a professional construction inspection firm, for a period of up to three years, in order to implement the authority granted in Section 153.03 for projects by entities working in the right-of-way that are estimated to cost at least $20,000 or that will take more than two weeks to complete; and
WHEREAS, the City solicited proposals for professional construction observation and related services for work within the right-of-way, and the City received four proposals for such services; and
WHEREAS, Quality Control Inspection, Inc. submitted a proposal and its proposal has been determined to be the best proposal; and
WHEREAS, pursuant to Section 153.03 of the Codified Ordinances, the Director of Public Works has recommended the acceptance of the proposal properly submitted by Quality Control Inspection, Inc., at the hourly rates set forth in the proposal, for professional construction observation and related services for the work within the right-of-way.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. This Council hereby accepts the proposal of Quality Control Inspection, Inc., at the hourly rates set forth in the proposal, for personal, professional consultant services consisting of construction observation and related services to be paid for by an entity granted a Construction Permit for a project in the right-of-way under Section 153.03 as may be required by the Director of Public Works.
Section 2. The Mayor is hereby authorized to enter into a contract with Quality Control Inspection, Inc. pursuant to the terms set forth in this Ordinance.
Section 3. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and further, in order to implement Section 153.03 during this construction season, and, therefore, this ordinance shall take effect immediately upon its enactment and approval by the Mayor.
Enacted
Approved this _____ day of ______2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council coun20/1216QCI-ROW
2
Memorandum
To: City Council From: Joyce G. Braverman, Director, Planning Cc: David E. Weiss, Mayor Jeri E. Chaikin, Chief Administrative Officer Jeffrey DeMuth, Chief of Police Date: December 7, 2020 Re: Dedication of Right-of-Way for Shaker/Warrensville Intersection Reconfiguration
The plans and construction drawings for the Shaker/Warrensville reconfiguration have completed Stage 3 review by ODOT and are being prepared for bid in January. During ODOT review, it was discovered that a small portion of the project area was not in the right-of-way, but was contained on the property of Firehouse 2. The proposed dedication dedicates .08 acres of PPN 734-16-017 as right-of-way for Shaker Boulevard. This dedication allows all of the sidewalk at the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection to be in the right-of- way.
The proposed intersection reconfiguration at Shaker Boulevard and Warrensville Center Road was a recommendation of the 2018 Van Aken District Signal Study. The project includes upgrades to westbound and eastbound Shaker boulevard/Warrensville Center Road. The study recommended improvements to enhance vehicle flow, reduce confusion and enhance pedestrian and bicycle safety. The intersection serves many pedestrians and bicyclists, as it is adjacent to Shaker Heights Middle School, Shaker Heights Library, private schools, and RTA transit stations.
Two public meetings were held on this project, on October 30, 2019 and on January 22, 2020. The first meeting was attended by over 60 people and produced suggestions, questions, and concerns. The project team responded by completing additional traffic counts at 5 intersections, updating the traffic model, and conducting a speed survey on Shaker Boulevard. The plans were revised and presented to the public on January 22. All options close South Park Boulevard and Chesterton Road at Warrensville Center Road. Three options were proposed for the Shaker westbound/South Park connector.
Option 3 was recommended by the consultant team and provides for a one-way south connection to westbound Shaker Boulevard. This option improves traffic flow, reduces driver confusion and improves pedestrian and bicycle connections. A letter was sent to the neighborhood in July 2020 as an update on the project.
This item was presented to the Safety and Public Work Committee on December 4, 2020. There was unanimous support.
This is a recommendation to approve the dedication of right-of-way in order to proceed with the ODOT funded intersection project. It is requested that this item be approved on first reading and as an emergency so that final plan approval can proceed with ODOT and so the project can go to bid in January. If you have questions or comments, please contact me at [email protected] or at 216-491-1432.
2
ORDINANCE NO. BY:
Accepting the dedication of right-of-way along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, from a portion of City–owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, for the Shaker Boulevard and Warrensville Center Road intersection reconfiguration, and declaring an emergency.
WHEREAS, the Shaker Boulevard and Warrensville Center Road intersection reconfiguration was recommended in the 2018 Van Aken District Signal Study to upgrade westbound and eastbound Shaker Boulevard/Warrensville Center Road including improvements to enhance vehicle flow, reduce confusion and enhance pedestrian and bicycle safety; and
WHEREAS, a small part of the project area along a portion of the City-owned property at 2801 Warrensville Center Road, Parcel No. 734-16- 017, known as the Shaker Heights Fire Station 2, is not in the right-of- way land needed in order to allow all of the sidewalk at the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection to be in the right-of-way; and
WHEREAS, there is good cause to approve the dedication of right-of way along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, which is a portion of the City- owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, known as the Shaker Heights Fire Station 2, for the Shaker Boulevard and Warrensville Center Road intersection reconfiguration, as shown on the proposed preliminary Dedication Plat attached hereto as Exhibit A; and
WHEREAS, this Council finds that the acceptance of the dedication of right-of-way, as described herein and as shown on the attached Exhibit A will not be detrimental to the general interest, and the portion of City- owned property to be dedicated is not needed for other municipal purposes.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. The portion of property along the southeast corner of the westbound Shaker Boulevard and Warrensville Center Road intersection, which is City-owned property at 2801 Warrensville Center Road, Parcel No. 734-16-017, known as the Shaker Heights Fire Station 2, as shown on the proposed preliminary Dedication Plat attached hereto as Exhibit A, is accepted for dedication as public right-of-way for municipal purposes.
Section 2. The Director of Planning is hereby instructed to prepare, or to have prepared, a final Dedication Plat in accordance with this ordinance.
Section 3. The Clerk of Council is instructed to endorse upon said Dedication Plat the action of this Council dedicating certain additional right-of-way in the City, and to cause such plat to be recorded in the office of the Recorder of Cuyahoga County, Ohio.
Section 4. This ordinance is hereby declared to be an emergency measure immediately necessary for the preservation of the public health, safety and welfare for the reason that it is necessary in the current operation of the City, and so that final plan approval can proceed with ODOT and so the project can go to bid in January, and therefore, this ordinance shall take effect immediately upon its enactment and approval by the Mayor.
Enacted
Approved this ____ day of ______, 2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council
coun20/1216dedShaker-WarrIntersectionrow
2
Drawing Name:O:\2019\2019172\05 - Shaker Warrensville TLCI\Design\Survey\Basemaps\201917205-DED.dwg November 3, 2020 - sfaulkner B A C LEGEND: BASIS OF BEARING: APPROVAL CUYAHOGA COUNTY: APPROVALS CITY OF SHAKER HEIGHTS: 1 2 SITUATED IN THE CITY OF SHAKER HEIGHTS, COUNTY CUYAHOGA, AND STATE OHIO AND KNOWN AS A PART OF ORIGINAL WARRENSVILLE TOWNSHIP LOTS No. 26 36 OWNER'S ACCEPTANCE:
RIGHT OF WAY DEDICATION PLAT
DEDICATION AREA
0.0838 ACRES
CITY OF SHAKER HEIGHTS
3652 S.F.
VOL. 7037, PG. 147
EXISTING PARCEL
1.3780 ACRES
734-16-017 60,027 S.F.
3
CITY OF SHAKER HEIGHTS
VOL. 5837, PG. 115
734-16-013 CITY OF SHAKER HEIGHTS
4
VOL. 5086, PG. 1 734-16-012 SURVEYOR'S CERTIFICATION AND ENGINEER'S APPROVAL: NOTE: DEDICATED ACREAGE TABLE 5 RECORD ISSUED FOR: PERMIT CONSTRUCTION BID REV. DATE DESCRIPTION GPD GROUP, INC. PROJECT MANAGER
CITY OF SHAKER HEIGHTS 520 South Main Street, Suite 2531 2019172.05
V101 3400 LEE ROAD SHAKER HEIGHTS, OH 44120 330.572.2100 JOB NO. Fax 330.572.2101 Akron, OH 44311
DESIGNER SHAKER BOULEVARD NORTH WARRENSVILLE CENTER ROAD
RIGHT OF WAY DEDICATION PLAT ®
Memorandum
To: City Council From: Joyce G. Braverman, Director, Planning Cameron Roberts, Planner, Planning cc: David E. Weiss, Mayor Jeri E. Chaikin, Chief Administrative Officer Date: December 21, 2020 Re: Resolution for ODOT State Bike Route Designation
This is a request to approve a resolution expressing approval and support for the designation of State Bike Route 80 within the City of Shaker Heights.
In response to the growing industry of bicycle tourism, the American Association of State Highway and Transportation Officials (AASHTO) has designated a series of corridors crossing Ohio to be developed as various U.S. Bicycle Routes. To complement these efforts, the Ohio Department of Transportation (ODOT) has designated a series of additional corridors crossing Ohio to be developed as State Bicycle Routes.
These route designations include State Bike Route 80, which is proposed to cross through the City of Shaker Heights. The proposed route will begin within municipal boundaries at Horseshoe Lake Park, then follow South Park Boulevard eastbound and Warrensville Center Road southbound to connect with the Shake Median Trail. A map of the proposed route is attached. It is acknowledged that this route may change over time if new facilities more suitable for bicyclists are constructed.
Once the route is officially designated by AASHTO, the City and ODOT will work together to install appropriate signage to acknowledge and provide wayfinding for the State Bike Route. ODOT plans to fund the first installation of signage. No other bike infrastructure or amenities is intended to be included with the designation of the route.
ODOT has requested that municipalities containing a segment of a proposed State or National route pass a resolution expressing their approval and support for the bike route’s designation. As of September 2020, 531 out of 608 municipalities in the State of Ohio had passed a resolution supporting a proposed route within their community. ODOT has requested that the resolution be approved by February 2021.
This item was presented to the Safety and Public Works Committee on December 4, 2020. It was acknowledged that no new bicycle infrastructure is anticipated through this designation as much of the proposed route already has sharrows or is located on off-road paths.
Recommendation. This is a request to approve the attached resolution expressing approval and support for the designation of State Bike Route 80 within the City of Shaker Heights. It is requested that this item be approved on first reading.
2
RESOLUTION NO. BY:
Authorizing a resolution expressing approval and support for the designation of State Bike Route 80 in the City of Shaker Heights.
WHEREAS, the American Association of State Highway and Transportation Officials (AASHTO) has designated a series of corridors crossing Ohio to be developed as various U.S. Bicycle Routes, and the Ohio Department of Transportation (ODOT) has designated a series of additional corridors crossing Ohio to be developed as State Bicycle Routes; and
WHEREAS, the ODOT State Bicycle Route designation includes State Bike Route 80, which is proposed to cross through the City of Shaker Heights (see Exhibit A, attached to this Resolution); and
WHEREAS, ODOT has requested that municipalities containing a segment of a proposed State or National route pass a resolution expressing their approval and support for the bike route's designation, though the exact route in the City is subject to change; and
WHEREAS, the City’s Director of Planning has reviewed the ODOT Bike Routes designation in the City of Shaker Heights, and recommends that Council approve and support the designated Route in the City.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Shaker Heights, State of Ohio:
Section 1. This Council hereby approves and supports the ODOT State Bicycle Route designation within the City of Shaker Heights.
Section 2. This Council requests that the appropriate officials proceed with the official designation of the State Bike Route in the City by ODOT and the American Association of State Highway and Transportation Officials (AASHTO).
Section 3. This resolution is hereby adopted as an administrative measure not subject to referendum, and therefore this resolution shall take effect immediately upon its enactment and approval by the mayor.
Enacted Approved this ____ day of ______, 2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council
coun20/1215ODOTBikeRoutereso This file was generated by the Transportation Information Mapping System from the Ohio Department of Transportation (ODOT). ODOT does not make any warranty and does not assume any legal liability or responsibility for the accuracy, completeness, or usefulness of the data provided herein. Any use of this information is at the recipients own risk. EXHIBIT A Date: 9/29/2020
Memorandum
To: Members of Council From: Kamla Lewis, Director, Director of Neighborhood Revitalization cc: Mayor David E. Weiss Jeri Chaikin, CAO Date: December 7, 2020 Re: Application to Acquire City Owned Vacant Lot at 3616 Ingleside Road (PPN 735-30-103) for Side Lot
Summary The City has received an application from Crystal Jones, 3612 Ingleside Road, who is interested in acquiring the adjacent city owned vacant lot located at 3616 Ingleside Road (PPN 735-30-103) in order to expand her lot. Under the side lot program process, qualified applications come directly to Council for action after staff review. The set price for acquisition of lots as side yards is $1.00.
Background & Discussion Application Summary . Applicant: Crystal Jones, 3612 Ingleside Road . Proposal summary: to purchase this vacant lot to use as an enlarged side yard, adding landscaping and fencing, a kids play area, a raised bed garden and a sitting area with pergola, with an estimated cost of $13,500. Future plans include expanding the garage from a 2 car to a 3 car garage.
Staff Review of Application . The applicants’ property is not in foreclosure, they are current in their property taxes, and there have been no criminal nuisance activity complaints. There are no outstanding Housing or Zoning Code violations. They purchased their home in Shaker Heights in December 2020, and occupy this single family property. . The applicants’ proposal is consistent with the City and neighborhood goal of expanding the size of lots in the neighborhood to enable households to have larger yards without selling their home and moving elsewhere. . The City has no redevelopment plans for this vacant lot. . Staff considers that the use of the lot as described would be an improvement over it being maintained by the City as a vacant lot. It currently costs the City approx. $615 per year to maintain a vacant lot. Background Information
. In February 2020, the City modified its Side Lot Program to make City owned vacant lots more readily available to the adjacent neighbors. . If the application is approved by Council, the City will enter into an agreement with the applicant that will include all of the conditions and the buyer’s responsibilities. The buyer will have to seek Planning Commission (CPC) approval for the consolidation of the lots. If there are variance requirements, they may also have to seek Zoning Board approval. Only once all these conditions are met would the property be transferred. . The property was acquired by the City in January 2019 through the tax foreclosure process. The house previously on the property was demolished by the City in July 2015. . Through its vacant lot program, the City so far has sold thirty (30) vacant lots. . One additional vacant lot on Rolliston Road is being leased to a community group for use as a Community Garden.
Recommendation Staff recommends approval of the Jones’ application to acquire the City owned vacant located at 3616 Ingleside Road (PPN 735-30-103) for $1.00 and utilize it as an expanded side yard, and that this be passed on first reading and as an emergency in order to enable the applicants to immediately commence moving forward with their plans.
3612 Ingleside (at the right) and 3616 Ingleside (at the left)
ORDINANCE NO. BY:
Approving and authorizing execution of a Purchase Agreement under the City’s Side Lot Program, for the sale of the City-owned property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), for a purchase price of $1.00, authorizing the disposition of City-owned property without competitive bidding, and declaring an emergency.
WHEREAS, in February 2020, the City modified its Side Lot Program, which was originally created in 2008, and which makes City-owned vacant lots available for purchase for $1.00 by adjacent neighbors to encourage them to acquire the lots to enhance their properties and the neighborhood, and to thereby reduce the costs incurred by the City in maintaining such lots; and
WHEREAS, the property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), is a City-owned vacant lot (the “Property”); and
WHEREAS, the owner of the property at 3612 Ingleside Road (Parcel No. 735-30-102), Crystal Jones, submitted an Application for Acquiring City- Owned Residential Lots; and
WHEREAS, the Property will be consolidated with the Jones property at 3612 Ingleside Road (Parcel No 735-30-102), and the lot will be used as the Jones side yard; and
WHEREAS, the Director of Neighborhood Revitalization has recommended that the City enter into a Purchase Agreement with Crystal Jones for the Property, for the purchase price of ONE DOLLAR ($1.00); and
WHEREAS, this Council has determined that the value to the City of the proposed transfer of this vacant lot and its consolidation with the purchasers’ adjacent property, as well as the elimination of the City’s maintenance costs, provides sufficient consideration and value to the City to justify the sale of the property for $1.00, and Council hereby declares that this property is not needed by the City for governmental purposes.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Shaker Heights, Ohio, as follows:
Section 1. This Council hereby accepts the offer of Crystal Jones to purchase the City-owned Property located at 3616 Ingleside Road, Shaker Heights, Ohio (Parcel No. 735-30-103), for ONE DOLLAR ($1.00).
Section 2. The Mayor is hereby authorized and directed to enter into a Purchase Agreement with Crystal Jones for the purchase of the Property, and for the consolidation of the Property with the property of the purchaser at 3612 Ingleside Road (Parcel No. 735-30-102). Said Purchase Agreement shall be in the form as approved by the Director of Law.
Section 3. Pursuant to the terms of said Purchase Agreement, the Mayor is further authorized and directed to sell the City-owned property located at 3616 Ingleside Road, Shaker Heights, Ohio, on the terms and conditions set forth in the Purchase Agreement and without advertising further for competitive bids.
Section 4. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary to enter into the Purchase Agreement in order to expedite the sale of this City-owned property to reduce the use of City resources to maintain the lot for which there is no municipal purpose, and, therefore, this ordinance shall take effect immediately upon its enactment and approval by the Mayor.
Enacted
Approved this ____ day of ______2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council coun20/1214PPN73530103sidelotjones
2
Memorandum
To: Members of Council From: Kamla Lewis, Director of Neighborhood Revitalization cc: Mayor David E. Weiss Jeri Chaikin, CAO Date: December 14, 2020 Re: Application for Acquisition of City Owned Vacant Lots at 3634 Ludgate Road (PPN 735-21-097) and 3694 Ludgate Road (PPN 735-20-078)
Summary Staff is recommending that the City enter into a Development and Use agreement with the Cuyahoga County Land Reutilization Corporation (CCLRC) to construct two single family homes on city owned vacant lots in the southern Moreland neighborhood. The goals are to:
• Return city owned vacant lots to productive use, increasing the residential tax base. • Attract new residents to the Moreland neighborhood. • Raise housing values in the Moreland neighborhood. • Diversify the housing stock by introducing new housing.
At their December meetings, the Neighborhood Revitalization & Development Committee and the Finance Committee reviewed and unanimously approved by this recommendation. There were questions on the following:
• How will architectural quality be ensured? Infill design guidelines and ABR review process. • How was price point determined? Review of Knez last sales price, list price of current Knez house, other new construction comps for similar sized homes. • Is tax abatement available for these homes? Yes, 10 years, 100% for owner occupant buyers. • Construction cost? Not yet known because the design is not yet completed and costed. • How is the City’s risk minimized? Screening of developer and builder; No transfer of property until ABR & CPC approvals in place; Development and Use agreement drafted with progress deadlines and clawback provisions.
Background The City’s 2015 Housing and Neighborhood Plan, expressed the need to diversity the City’s housing stock, and revitalize the Moreland neighborhood through creation of new housing. It was determined that the best way to accomplish this was through using city owned vacant lots and ten year 100% tax abatement. Our goal is to have several different builders constructing new
homes in the neighborhood. The City entered into an agreement with Knez Homes in 2017, and they have built and sold one spec home on Ludgate, and have received the necessary approvals to build a second home once they find a buyer. We are now proposing to enter into an agreement with CCLRC to build two additional spec homes.
Proposal CCLRC would acquire the two City owned vacant lots located at 3634 and 3694 Ludgate Road for $1.00 each, and build two single family houses in the $250,000 price range. They propose to use The Orlean Company as their builder, whose COO is Ken Lurie, a Shaker resident. They have met with city staff and reviewed our infill design guidelines but have not yet made a final architect selection. Having drawings are not required in order to apply for a city owned vacant lot. This is one of the changes made this summer to the vacant lot program. After securing the necessary approvals, they anticipate construction to take approx. 6 months. They will finance the project using cash. As usual, the Development and Use agreement will include timelines for each stage of the project, including Architectural Board Review, transfer of lots, construction, the process for subdivision of lots and reversion clauses. The CCLRC is also providing a subsidy of up to $30,000 if needed to make the project feasible.
The Team The CCLRC is a non-profit, government-purposed entity whose mission is to: • strategically acquire properties; • return them to productive use; • increase property values through these efforts; • support community goals through collaborations with communities, governments, lenders, and individual property owners.
The CCLRC’s primary funding comes from the accumulation of penalties and interest on collected delinquent real estate taxes and assessments. This primary revenue stream is supplemented by grants, the sale of acquired properties to qualified rehabbers and housing developers, as well as the donations and recoupment of funds from various banks. The CCLRC has completed 2,000+ home renovations and since its establishment in 2009, the CCLRC has co- developed single family homes throughout Cuyahoga County, including in Cleveland, Rocky River, South Euclid and Maple Heights. The CCLRC and the City of Shaker Heights have collaborated on several revitalization initiatives, including rehabs in the southern Moreland neighborhood. Most recently they rehabbed and sold a house on Ludgate, and they have just completed a pilot condo rehab on Van Aken.
The Orlean Company was founded in 1954, and is headquartered in Beachwood. They have experience developing both residential properties, and commercial real estate. Residential projects include Bluestone in Cleveland Heights, Rivercreek at Acacia, Edgewood Trace in Pepper Pike and Kenilworth Mews in Cleveland Heights.
Recommendation
Staff requests that Council authorize the administration to enter into a Development and Use agreement with the CCLRC to acquire the city owned vacant lots at 3634 and 3694 Ludgate Road
for $1.00 each and construct single family homes on them, and that this be passed as an emergency and on first reading to enable the development process to keep moving forward quickly.
ORDINANCE NO. BY:
Authorizing execution of a Purchase and Development and Use Agreement with the Cuyahoga County Land Reutilization Corporation, for the sale of City-owned property at 3634 Ludgate Road, Permanent Parcel Number 735-21- 097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, for a purchase price of $1.00 for each property, for the construction of two new homes, authorizing the disposition of City-owned property without competitive bidding, and declaring an emergency.
WHEREAS, the City acquired the property at 3634 Ludgate Road, on November 20, 2009, through a quit claim deed, and the property at 3694 Ludgate Road, on January 28, 2016, through a sheriff's deed after foreclosure (the "Properties"), and said Properties are not needed for municipal purposes; and
WHEREAS, consistent with the City’s 2015 Housing and Neighborhood Plan, the Properties were offered to the Cuyahoga County Land Reutilization Corporation (CCLRC), a non-profit, county land reutilization corporation exercising the essential governmental purposes provided for under Chapters 1724 and 5722 of the Ohio Revised Code, which has been pre-approved by the City, to construct two single family homes for sale to owner-occupants; and
WHEREAS, CCLRC has the particular expertise and experience to construct and sell new homes, and knowledge of the community, and CCLRC has successfully partnered with the City in several previous projects; and
WHEREAS, the Director of Neighborhood Revitalization has recommended that the City enter into a Purchase and Development and Use Agreement with CCLRC for the sale of the City-owned Properties located at 3634 Ludgate Road, and 3694 Ludgate Road, for $1.00 each, without competitive bidding, for the construction and sale of two new homes on the Properties to owner-occupants, in order to put the Properties into productive use.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Shaker Heights, Ohio, as follows:
Section 1. The Mayor is hereby authorized and directed to enter into a Purchase and Development and Use Agreement with the Cuyahoga County Land Reutilization Corporation for the sale of the City-owned Properties located at 3634 Ludgate Road, Permanent Parcel Number 735-21-097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, for $1.00 each, for the construction and sale of two new single family homes.
Section 2. Pursuant to the terms of said Purchase and Development and Use Agreement, the Mayor is further authorized and directed to sell the City- owned Properties at 3634 Ludgate Road, Permanent Parcel Number 735-21-097, and 3694 Ludgate Road, Permanent Parcel Number 735-20-078, which are no longer needed for municipal purposes, to the Cuyahoga County Land Reutilization Corporation on the terms and conditions set forth in said Agreement, and without advertising further for competitive bids.
Section 3. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary to enter into the agreement in order to expedite the sale of the Properties, to allow the construction of new homes, which will bring the Properties to a productive state, and therefore, this ordinance shall take effect immediately upon its enactment and approval by the Mayor.
Enacted
Approved this ____ day of ______2020.
______DAVID E. WEISS, Mayor
Attest:
______JERI E. CHAIKIN Clerk of Council coun20/1214CCLRCdevagree3634&3694ludgate
2
Memorandum
To: Members of City Council
From: William M. Ondrey Gruber, Director of Law cc: David E. Weiss, Mayor Jeri E. Chaikin, Clerk of Council
Date: December 16, 2020 Re: Application for Transfer of Liquor Permit SP Connection Inc. dba Saffron Patch, 20126 Chagrin Boulevard
Attached is the application for a transfer of a liquor permit for SP Connection Inc. dba Saffron Patch, 20126 Chagrin Boulevard. This would transfer the liquor permit for Swerve (i.e. See Investments) to Saffron Patch.
The liquor permit in question is a D5, spirituous liquor for on premises consumption only, beer, wine and mixed beverages for on premises, or off premises in original sealed containers, until 2:30 a.m. and a D6, sale of intoxicating liquor on Sunday between the hours of 10:00 a.m. or 11:00 a.m. and midnight.
The Planning, Police, Fire, Economic Development and Building and Housing Departments have no objections to the liquor permit.
Please contact me if you have any questions.
attachment
liq/2020/1216spconnectiondbasaffronpatch20126chagrincounc